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HomeMy WebLinkAboutR-76-0020RESOI.t 7ION tiCa. A RESOI,L'1ION TRANSFERRING 1~'UNI)S IN TIIE TOTAL. AMOUNT OF .4, c'?s. 00 FOR 1 Qt'iP11! T Pt'I(CI1AS1 S FROM TIIE EQt:11'NIEN1 EXPENDITURE CODES OF 'l'A1UOt:S I)EPART\'I•.N1A1 11t.I)CiE1s INTO THE EQUIPMENT EX1'F:NDI'I coDE C)1• 1'11f CIT\' it+ANACER'S Ill•DOP't. \111ERF:AS, the City in now in the process of altering the second fluor, City Hall buiiding, to more efficiently utilize the space availabie for the City 'anager's staff offices: and. to provide the additional office space it is necessary to reduce the square feet area available for the filing system: and, in order to accomplish this reduction and still increase the filing capacity it is necessary to make a changeover from •t-dra«er ic•Lai files to S-drawer legal files: and WHEREAS, rine to thy increasing amount of letters. memorandums and reports required of the Manager's secretarial staff and the additional demand that the time of the secretarial staff be utilized for the most productive activity, it has been demonstrated that the rt•placemnt of the existing executiNe typewriters with correcting selectric typewriters w;t©Orlrolintrinotiyi.X I.t direction: and ITEM NO WHEREAS, in the interest of economy and efficiency and to reduce the amount of surplus equipment. it is planned that funds budgeted in the departments listed for 4-drawer filing cabinets and new typewriters be trans- ferred into the City Manager's equipment account so that 5-drawer files and correcting se•dectrie typewriters can he ordered for the Manager's office: and „pun receipt of this equipment. 4-drawer file cabine•tt• and I1th' executive typewriters will be transferred to those departments: and it'1ti:Hd•::'#`+. the dire, fors of the departments involved have been contact( t( d and agrwcfir, a xc 1:4r,t;e: e- NOMIIMPOWKEFUltk:. al: I l ,rtit). 1111: t'iA'M!S41ON C)d. d1l•: CI 11' (ar. 1A*.' 1, i l c)It il)A 4 _� • J CITY CCMMISS:flN MEETING OF JAN *-4PM. W14t i I Section 1. That funds in the follott inu amounts for equipment purchases in the equipment expenditure cork10 Iht' follotking departmental budget, are hereby transferred into the t'4uiunnent exuenditure code of the City Manager's budget: Ci}il Stry ice four 4-dravter legal size $45h, 00 filing cabinets tt /locks Planning Department three 4-drawer legal sire i42.0O filing cabinets Law Department three 4-drawer legal size 342.00 filing cabinets Labor Relations 2 I1-1h1 Selerctric II typewriters 1.43O.00 Parks t. Recreation typt•v riter TSO.00 Publicity tv Tourism 1 II1V typev,riter 693.00 Civil Service 1 I13V type,w ricer StiS. 00 1 total $4, ;98. 00 Section 2. As tilt' -drawer legal slit. files and the IBM correcting selectric typewriters are delivered to the City \':.anager's office, the .tquipn ent hein,z replaced will be• transferrer) to the departments listed above. 1'ASSEI) AND AI)01'T1:1) this day of iA*t11AQt/ 197c. r / r) t n (r ' TtR"?at 't r•TV 'L-Rt= :A1'PRO 'i-:l) AS 10 FORM ANI) CORRECTNESS: •..a- ,.�..••. — ....-.....r 4,'bn `+, l Iuyd, City Attnrtae., • 4, "fo to i CF . FFnc>: Fe- L�.4 4v" ftonorablr: ' `etn't,*rs of the Csty commission li. W. Andrews City M'.anae;er 14 Ala Transfer of Funds for 1.:gttiprnent Purchases `Clio City is now in the process of altering the second f' ,nr of the City Hall building to more efficiently utilize the space available for the City Manager's staff offices. To provide ariditiona1 office space, it is necessary to reduce the square feet area available for the filing system. In order to accom- plish this reduction and still increase the filing capacity, it is planned to make a changeover from 4-drawer legal files to drawer legal files. Also, rl+te to the increasing amount of letters. memorandums and reports required of theManager's secretarial staff and the arlditional demand that the time of the secretarial staff 1,e tttiliverl for the most productive activity. it has been demonstrated tf?:!t the rel)laci'r!nent of the existing executive tyt)o•.•:riters tt:ith cc,rrectH,4 selectric t}pt.:,.riters will be a move in this r1ir.. cti•..1. In the interest of economy and eftic i rtcy and to reduce the arno'ir.t of Surplus equipment, it is p1a::ncirl that funds budgeted in certain depart- ments for 4-drawer filing cabinets anri riot. typewriters be transferred into th,e City Manager's equipment account so that 5-drawer files and correr ti:'.i? selectric tvrpt•w'riters can 1)e ordered for the Manager's office. Upon receipt of this equipment, 4-drawer file cabinets and 11i\i executive typewriters will be transferred to those departments. The directors of the departments involved have been contacted and have agreed to this exchange. It is recommended that the City Commission adopt the attached resolution transf.•rri:'2, funds for equipment purchases from departmental codes of tic dep-,r!T::(Cnts listed i;itt+ the equipme•nt expenditure cods of the City •