HomeMy WebLinkAboutItem #03 - Discussion ItemJoseph R. Grassie
City Manager
!
Howard V. Gary, Director
Management and Budget
December 8, 1977
Summary of FY'78 Budget
Alternatives to Prevent
Layoffs
Pursuant to the City Commission's request that the City Manage. develop
alternatives to prevent layoffs for FY'78, the following is a summary of
the alternatives considered and the amount of money generated for each.
I. Budget Problem
II. Solutions to Problem
A. Utilize funds provided in the FY'77-78
Budget Estimate for the retention of
Fire personnel.
B. Reduce severance appropriation by the
amount that would have been paid to
laid -off employees.
C. Reduce severance costs.
D. Substitute CETA positions for vacancies
proposed in the FY'78 Estimate.
E. Reduce transfer from General Fund to
Enterprise Fund.
F. Increase Salary Savings.
G. Utilize FPL Franchise Revenues
dedicated for Watson Island.
H. Utilize Federal Revenue Sharing
Funds proposed for social programs.
I. Reduce Street Lighting appropriation.
TOTAL
$1,753,593
$120,000
244,361
-0-
757,884
124,8111
Not recommended
506,537
Not recommended
Not recommended
$ (1,753,593)
Also attached is a historical narrative of the 1978 budget problem and an
analysis to support the alternatives listed above.
1Balance after provisions for major
maintenance at public facilities.
I 911,bII IIA' Illlll111Ai!IA!
CITY OF MIAMI, FLORIDA
011 INTEROFFICE MEMORANDUM
TO:
FROM:
Joseph R. Grassie
City Manager
Howard V. Gary, Director
Management and Budget
DATE December 8, 1977
SUBJECT
FILE
Overview of the 1978 Budget
Process and Analysis of
Alternatives to Prevent Layoffs
REFERENCES
ENCLOSURES.
The 1978 budgetary process began with the development of the First Status
Report on the 1978 Budget which was presented to the City Commission on
April 14, 1977. This report outlined the budget preparation schedule, the
assumptions utilized in projecting the 1978 Budget, and the fiscal problems
facing the City of Miami for FY'78.
The First Status Report projected that the City of Miami's appropriations
would exceed its revenues by approximately $7.6 million or $6.1 million if
the millage rate was increased to 10 mills. This projection was based on the
assumptions that: (1) non -sworn employees who did not receive salary
increases in FY'77 will receive a 31% increase in FY'78, which is the same
increase granted to Police and Fire sworn personnel in FY'77; (2) non -sworn
employees would receive a 5% increase in FY'78, which is the same increase
negotiated for sworn personnel; (3) non -payroll items will increase by six
percent (6%) due to inflation; (4) pensions would increase by approximately
$1 million; and (5) reductions would occur in Florida Power and Light fran-
chise fees, Federal Revenue Sharing and Anticipated Salary Savings.
To remedy this projected deficit, departments were asked to reduce their
budget requests by $6.1 million. Each department was required to share
equally in the reduction.
Under the direction of the City Commission that the City Manager inform them
on a monthly basis of the status of the FY'78 Budget, the Second Budget
Status Report was prepared and submitted to the City Commission on June 8,
1977. This report explained that our projected problem had increased from
$6.1 million to $8 million at 10 mills. The reason for this net increase is
that the actuarial requirements, which were finalized after our first pro-
jection, were approximately $2 million higher than the original projection.
Instead of increasing by Si million as projected in the First Status Report,
pension requirements increased by $3 million.
A month later --July 7, 1977--the Third Budget Status Report was prepared.
The same budget assumptions were used in this report as those in the First
and Second Status Reports. However, this report indicated a net increase in
revenues of approximately $600,000 which was due to a reduction in the pro-
jected taxable value and an increase in Countercyclical Revenue Sharing.
This $600,000 increase resulted in a reduction of the budget problem from
approximately $8 million to $7.4 million.
Page 1 of 6
The subsequent steps .► the budgetary process were to :solve the $7.4
million problem. The basic strategy would require the increase of certain
tevenues and the reduction of departmental appropriations.
The net revenue increase totalled approximately $3.8 million. This increase
was attributed mainly to the inclusion of a Si million fund balance from
FY'77; $500,000 from Dade County for Dodge Island; $1 million from Metro
Dade Court; and $500,000 from Florida Power and Light franchise fees.
The net decrease in appropriations totalled approximately $3.6 million. This
decrease was attributed primarily to the reduction of 380 budgeted positions.
Of these positions, 167 of them were occupied by employees and would require
layoffs. In addition, 68 CETA employees would have been laid off.
The sum of these two actions would have eliminated the $7.4 million budget
problem. However, the City Commission decided that it did not want to layoff
employees and the City Manager was directed to find alternatives to retain
them. The cost to retain these employees is $2.8 million.
However, since the submission of the Proposed Budget for 1978, employee
attrition has reduced the budget problem considerably. As of October 12,
1977, attrition reduced the problem from 167 General -funded employees and 68
CETA employees to 94 General -funded employees and 46 CETA employees, and from
$2.8 million to approximately $1.8 million.
In an attempt to resolve the new problem of $1.8 million, a number of alter-
natives have been considered. Below is an analysis of each alternative.
ALTERNATIVE A: Utilize $120,000 provided in the FY'78 Budget Estimate for
the retention of Fire personnel.
During the review of the Fire Department's budget request for FY'78, the
City Manager felt that the service reductions proposed by the Fire Department
to meet its budget limit for FY'78 would be too severe. In an effort to
minimize the severity of these service reductions, the City Manager added
$120,000 to the Fire Department's proposed budget to retain Fire personnel.
These funds are included in the "Personnel Services" object classification and
labeled "Miscellaneous Salary." (See page 60 of the 1978 Budget Estimate).
Since the Fire Department personnel are included in the alternatives to layoffs
and the $120,000 was proposed in the FY'78 Budget Estimate to minimize layoffs
in the Fire Department, obviously these funds can be used to prevent layoffs
in FY'78.
ALTERNATIVE B: Reduce severance appropriation by the amount that would have
been paid to layoff employees.
The 1978 Proposed Budget included an appropriation of $2.3 million for sever-
ance pay. These funds are used to pay employees who sever their employment
with the City for accumulated vacation, earned time and sick leave.
Included in this appropriation is $244,361 for those employees that would
have been laid off. If the City decides not to layoff employees, these funds
can be utilized to retain those same employees.
Page 2 of 6
This alternative is viable only to the extent that we retain all of the
employees.
ALTERNATIVE C: Reduce the 1978 proposed appropriation for employee severance
costs.
It has been alledged that over and above the reduction in Severance Pay that
would have been paid to laid -off employees, the appropriation for Severance
Pay included in the FY'78 Budget Estimate is excessive and could be reduced.
This alternative to prevent layoffs is not recommended.. The basis for this
conclusion is that in fiscal year 1976-77, 368 employeEs were severed from
the City's employ at an average daily cost of $8,963. If it is assumed,
based on this information, that the City will have a similar experience in
fiscal year 1977-78, the $2.3 million is barely sufficient to cover the cost
(e.g., $8,963 x 260 = $2,330,380). Moreover, this average daily rate has
not been adjusted for the anticipated 8.7% salary increases. If this factor
is considered, the daily average rate increases to approximately $9,741.
Magnifying this new daily rate by the number of days in fiscal year 1978
yields a severance pay requirement of $2,532,660.
This position is given further support by the fact that when individual
departments calculated their own anticipated severance costs as of November
18, 1977 for fiscal year 1977-78, the projected cost was $2,556,413.69.
(See Attachment A).
ALTERNATIVE D: Substitute CETA positions for vacant positions and utilize a
portion of the budgeted funds to retain employees.
As of November 22, 1977, there were 1411: full-time and 38 part-time vacancies
in the City Manager's 1978 Proposed Budget. Attachment B identifies those
positions by department and title. Of these positions only 101 are considered
eligible for substition with CETA positions.
The use of CETA as a substitute for the 101 positions would generate $757,884
for the retention of employees proposed for layoffs.
This alternative requires the elimination of 101 vacant positions from the
City Manager's 1978 Proposed Budget.
It should be noted that the use of CETA in this manner does not violate CETA
regulations because the City has not adopted a budget that includes an appro-
priation for these vacant positions. Furthermore, this alternative is similar
to the one agreed upon by the Department of Labor. The only difference is
that we are using CETA for proposed vacant positions instead of laid -off
employees.
ALTERNATIVE E: Eliminate transfer from General Fund to Enterprise Fund.
The 1977-78 Budget Estimate assumed that each public facility was an enter-
prise fund and that all revenues (including surpluses) generated by the fund
must remain in the fund and be used only for the purposes of the fund. In
essence, revenues generated by one public facility could not be used for the
purposes of another facility.
Page 3 of 6
Based on this assumption, each public facility budget was developed. In those
public facilities where revenues exceeded appropriations, the surplus was
retained in the facility and labeled "Unallocated." In those public facilities
where appropriations exceeded revenues, the deficit was appropriated in the
General Fund.
This approach to budgeting resulted in a deficit in some public facilities and
surpluses in others.
The assumption used in the followii,g analysis is that the revenues generated
in one public facility can be utilized by another public facility.
The status of the Enterprise Fund has changed since the submission of the 1978
Budget Estimate. The change is due to the preliminary audit report which pro-
jects that the Enterprise Fund will have a fund balance of approximately
$450,000. However, it is recommended that only $200,000 of this amount be
used to finance operational and capital costs in the Enterprise Fund. The
remaining amount should be used as liquid cash to ensure that sufficient cash
is on hand to meet obligations incurred by the Enterprise Fund.
The addition of $200,000 to the Enterprise Fund would result in a surplus of
$7,005 and would not require the $699,806 contribution for the General Fund.
(See Attachment C). The total savings would be $706,811 if the $7,005 surplus
is transferred to the General Fund.
The consequence of accepting this alternative in its entirety is that no
major maintenance will be performed at any public facility with the exception
of Dinner Key. This would lead to hazardous operations and further deteriora-
tion of City facilities. Dinner Key Marinas is omitted because an ordinance
requires that funds generated by Dinner Key Marina be used for the maintenance
of the facility.
Attachment D is an analysis by the Director of Public Facilities which identi-
fies the major maintenance requirements for each facility. Those items
followed by an asterisk indicate the work that should be accomplished in
fiscal year 1977-78. The total of these items is $582,000. If these main-
tenance items are provided to the public facilities, the budget would reflect
Attachment E.
The key decision that must be made is "WILL THE CITY PROVIDE CRUCIAL MAIN-
TENANCE TO ITS CAPITAL INVESTMENTS; NAMELY THE PUBLIC FACILITIES?" If the
answer is no, then the City will have $706,811 available for the retention of
employees. If the answer is yes, the City will have $124,811 available for
the retention of employees.
The latter decision is recommended in this analysis.
ALTERNATIVE F: Increase Anticipated Salary Savings.
Any increase in salary savings would require that departments increase the
number of positions they hold vacant during the year. Presently, departments
have to achieve $1.5 million in salary savings, and the amounts each department
has to save is reflected in Attachment F.
Page 4 of 6
At a meeting with department heads to discuss salary savings, a number of
them felt that it would be difficult for them to achieve their portion of
the $1.5 million salary savings. An increase in the requirement will prob-
ably affect service levels or cause budget cutbacks during the year.
Furthermore, the elimination of vacant positions in Alternative 3 above will
make it more difficult to achieve the required salary savings.
This alternative is not recommended.
ALTERNATIVE G: Utilize Florida Power and Light franchise revenues dedicated
for the Watson Island development.
The City of Miami will have available for its use in FY'78 $6,7.60,320 from
the Florida Power and Light franchise revenue. Of this amount, $3 million
has been proposed for transfer to the 1978 General Fund and is included in
the 1978 Proposed Budget.
The remaining amount of $3,760,324 has been set aside for the Watson Island
development. However, a portion of these funds may be needed to finance the
"quick -take" purchase of the Florida East Coast (FEC) property.
One of the legal requirements of a "quick -take" action is that where the
court finds that the City is entitled to possession of the property, it
enters an order requiring the City to deposit such sum of money as will
fully secure and fully compensate the persons entitled to compensation as
ultimately determined by the final judgment. The deposit cannot be less
than the amount of the petitioner's estimate of value and must be deposited
in the registry of the court within 20 days from the entry of the order of
taking (Florida Statute 74.051 (2) ).
The order of taking will occur the latter part of January, 1978. Twenty (20)
days after the order of taking, the City of Miami will have to deposit approx-
imately $14.6 to $15.1 million in the registry of the court.
The City will have available $14.5 million to purchase the FEC property.
Threee million is presently deposited with the courts and $11.5 million will
be available after the sale of the Parks for People Bonds. (It should be
noted that the City originally had approximately $3.36 million in the registry
of the court, but the court awarded $325,000 to the attorneys who are repre-
senting the claims of the owners of the original condemnation case). See
Attachments G and H.
The City Attorney feels that the court will require the City to deposit the
maximum of $15.1 million in the registry of the court. If this is the case,
the City will be short approximately $600,000 ($15.1 million less $14.5
million).
It is proposed that the $600,000 be taken from the $3.7 million of FPL funds
dedicated for the Watson Island development. If this proposal is implemented,
the balance remaining for Watson Island or other purposes would be approxi-
mately $3.1 million.
Page 5 of 6
The recommendation for this alternative is that $506,537 be used to retain
the employees proposed for layoff. This would leave approximately $2.6
million in the FPL account for Watson Island.
ALTERNATIVE H: Utilize Federal Revenue Sharing Funds proposed for social
programs.
For FY'78, it is anticipated that the City will receive $10,654,273 from
Federal Revenue Sharing. Of this amount $1,043,053 has been proposed for
social service programs.
This alternative is not recommended in that the City Commission has tenta-
tively approved the use of these funds for social programs by appropriating
$221,307.90 to cover the expenses of these programs for the months of October
and November 1978. Assuming that the City Commission continues the social
programs to the end of fiscal year 1978, the remaining balance of $821,745.10
will be needed to cover this period.
A list of the social programs is as follows:
Action Community Center
Belafonte Tacolcy
Borinquen Puerto Rican Opportunity Center
Catholic Charities/St. Luke's Miami Bridge
Catholic Service Bureau/St. Luke's Overtown
Coconut Grove After School House
Coconut Grove Family Clinic
Coconut Grove Optimist Club
Dade County Schools - After School Care
First United Methodist Church
First United Methodist Church
J.E.S.C.A.
Little Havana Activities Center
Nicky Cruz Outreach
St. Albans Day Care
Tenant Education Association of Miami (Culmer)
Women In Distress
Y.M.C.A. Allapattah
Youth Co -Op
Douglas Gardens Senior - Adult Day Care
City of Miami - Handicapped Programs
City of Miami - Day Care Programs
ALTERNATIVE I: Reduce appropriations for street lighting.
This alternative requires some negotiation with Florida Power and Light
before any recommendations can be made. However, the City could probably
save $50 for every light pole that is not provided with electricity.
Hence, for example, if the City decides not to illuminate 3,000 poles, the
savings would be $150,000.
This alternative is not recommended.
Page 6 of 6
or
11/18/77
bEPARTMENTAL PROJECTIONS OF SEVERANCE PAY FOR FY '77-'78
3. Public Works
4. Police
5. Citizen Services
6. Human Resources
9. Parks
10. Leisure Services
11. Solid Waste
12. Fire
Projected Severance Cumulative
Department Cost By Department Total
1. Tourism Promotion 18,516.44 18,516.44
2. Building & Vehicle Maint. 81,161.00 99,677.44
88,608,55 188,285.99
489,337.88 677,623.87
0 677,623.87
11,858.77 689,482.64
7. Civil Service 10,967.28 700,449.92
8. Stadiums & Marinas 139,075.00 839,524.92
52,640.00 892,164.92
83,264.00 975,428.92
669,501.93 1,644,930.85
674,567.00 2,319,497.85
13. Planning 1,504.03 2,321,001.88
14. City Clerk 0 2,321,001.88
15. City Manager 6,415.00 2,327,416.88
16. Finance 49,888.14 2,377,305.02
17. Plannin4 & Zoning
Administrative Board 0 2,377,305.02
18. Office of the Mayor 1,325.28 2,378,630.30
19. Building Department 88,249.00 2,466,879.30
20. Board of Commissioners 0 2,466,879.30
21. Computers & Communications 70,292.26 2,537,171.56
22. Law Department 0 2,537,171.56
23. Budget & Analysis 19,242.13 2,556,413.69
A-1
P
12/5/fl
SUMMARY OF POSITIONS TO BE SUBSTITUTED
Department
GENERAL FUND
BY CETA AND RESULTING SAVINGS
Total Positions to
Positions be Substituted Resulting
Vacant by CETA Savings._
Office of the Mayor 0 0 $ -0-
Board of Commissioners 0 0 -0-
Office of the City Clerk-1 0 =0-
Law Department 3 2 21,304
Civil Service 1 1 11,356
Pension 0 0 -0-
City Manager's Office 0 0 -0-
Finance 1.42 210723
Human Resources $ 1 11,357
Fire Department 4 4 40,717
Police 26 23 124,539
Public Works 19 10 112,755
Parks Department 3 2 22,220
Solid Waste 6** 2 19,239
Tourism Promotion 4 4 40,446
Trade 5 Commerce Promotion 4 0 -0-
Conference/Conventions 5.5 0 -0-
Citizen Services 1 1 11,216
Leisure Services 25 34 PT 25*** 63,434
Building & Zoning Inspection 1 1 11,352
Planning 10 1 PT 5 55,631
Planning 5 Zoning Admin. Bd. 0 0 -0-
Management and Budget 4 2 17,494
Subtotal 119.5 35 PT 85 $ S84,783
Self -Insurance Trust Fund 0 0 $ -0-
Subtotal 0 0 S -0-
ENTERPRISE FUNDS
Stadiums and Marinas 7 6 $ 62,239
Melreese Golf Course 0 0 -0-
Miami Springs Golf Course 0 0 -0-
Community Center 0 0 -0-
Dallas Park 0 0 -0-
Subtotal 7 6 $ 62,239
INTRAGOVERNMENTAL FUNDS
Building 6 Vehicle Maint. 12 8 $ 88,660
Computers 5 Communications 2 1 11,331
Purchasing -Stationery Stock 0 0 -0-
Golf Course Maintenance 1 3 PT 1 10,871
Subtotal
TOTAL
15 3 PT 10 $ 110,862
141.5 38 PT 101
*The Finance vacancies total consists of two vacancies and one
overage, for a net of one vacancy.
**The Solid Waste vacancies total consists of 43 vacancies and
37 overages, for a net of 6 vacancies.
$ 757,884
***The Leisure Services total includes 24 temporary summer employees.
A-2
bepartment Title
General Fund:
ALLObaau,c„— ..
12/3/77
SUMMARY OF FILLED AND VACANT POSITIONS BY
DEPARTMENT, AS OF NOVEMBER 22, 1977
Budgeted Positions
1977-78 Proposed Positions Positions
Budget Filled * Vacant.
office of the Mayor 5 5
Board of Commissioners 5 5
Office of City Clerk 5 6
Law 29 26
Civil Service 6 5
Pension 3, 1PT 3, 1PT
City Manager 17 17
Finance 64 63
Human Resources 25 22
Fire 627 623
Police 978 952
Public works 220 201
Parks 152 149
Solid Waste 489 483
Tourism Promotion 30 26
Trade and Commerce
Promotion 4 0
Conference - Conventions 101/2 5
Citizen Services 3 2
Leisure Services 113, 34PT 88
Building and Zoning
Inspection 67 66
Planning 35, 2PT 25, 1PT
Planning and Zoning
Admin. Boards 5 5
Management and Budget 18 14
Sub -Total 2,9101, 37PT 2,791, 2PT 1191, 35PT
0
0
al
1
0
0
1
3
4
26
19
3
6
4
4
512
1
25, 34PT
1
10, 1PT
0
4
Self Insurance Trust Fund: 5 5 -0-
Sub-Total 5 5 -0-
Enterprise Funds:
Stadiums & Marinas 68 61 7
Melreese Golf Course 0 0 0
Miami Springs Golf Course 0 0 0
Community Center 1 1 0
Dallas Park 13PT 13PT 0
Sub -Total 69, 13PT 62, 13PT 7
Intragovernmental Funds:
Building & Vehicle Maint. 202 190
Computers & Communications 56 54
Purchasing - Stationery
Stock 1 1
Golf Course Maintenance 21, lOPT 20, 7PT
Sub -Total 280, 1OPT 265, 7PT
Total 3,2641, 60PT 3,123, 22PT
• Positions scheduled for layoffs are not included.
"PT" Represents part-time.
12
2
0
1, 3PT
15, 3PT
1411, 38PT
B-1
OFFICE THE MAYOR
12/3/77
DEPAh,MENT
Position Title
Exec. Asst. to Mayor
Admin. Asst.
-Secy. to Mayor
No. Budgeted , No. Filled No. Vacant
1
1
1
1
B-2
BOARD OF COMMISSIONERS
12/3/77
DEPARTMr;N'T
Position Title
Secretary
Receptionist
No. Budgeted No. Filled No. Vacant
4 4
0
B-3
11/
i OFFICE OF !r 7 CITY CLERK DEPPf MENT
•
'position Title No. Budgeted . No.
Filled No. Vacant
1
City Clerk
Asst. to City Clerk
Typist -Clerk II
Secretary II
1
1
1
3
. ,AW DEP/' TMENT
Position Title No. Budgeted , No. Filled No. Vacant
City Attorney 1
Deputy City Attorney 1
Assistant City Attorney 10
Admin. Aide I 1
Legal Investigator
Legal Steno
Secretaty II
Swithboard Opr.
Custodian
Admin. Secretary
1
1
*While the Budget Document indicates that three Legal Investigator
positions are budgeted, one of those positions is CETA-funded.
0
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES►
PROPOSED 1977-78 BUDGET
LAW
No. O
Positions Position Title
1
1
1
Asst. City Atty
Asst. City Atty
Admin. Aide I
Custodian I
TOTAL
DEPARTMENT
Termination Remaining
Salary Balance
Date
10-1-77 $ 7,389
10-1-77 7,388
10-1-77 12,199
10-1-77 8,759
$35,735
1
of
CIVIL SERVICE
12/3/77
DEPARTMENT
Position Title
Personnel Div. Supervisor
Personnel Officer II
Personnel Officer I
Administrative Asst. I
Typist Clerk III
No. Budgeted No. Filled No. Vacant
1 1
2 2
1
I I-
OP
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
CIVIL SERVICE
No. Of
Positions Position Title
1 Personnel Officer i
i2/1/77
DEPARTMENT
Termination Remaining
Date — Salary Balance
10-1-77 $15,940
1
PENSION
DEPARTMENT
1
Position Title No. Budgeted , No. Filled No. Vacant
Accountant II ' 1
Sec. II 1 1
Accountant III
1 1
Executive Secretary iPT 1PT
3+1PT 3+1PT
0
0
B-9
e1TY MANAGER
12/3/77
DEPARTMENT
Position Title
City Manager
Asst. to City Mgr. II
Administrative Asst. III
Executive Secretary
Admin. Secretary I
Admin. Secretary II
Asst. City Mgr. for Comm. Affairs 1
Asst. City Mgr. for Ping. & Budgeting 1
Asst. City Mgr. for Public Services 1
Labor Relations Officer 1
Asst. Labor Relations Officer
No. Budgeted No. Filled No= Vacant
1 1
1
1
1
1
E
2/3//,
1
PINANCE
Position Title
Director
Asst. Director
Sec. III
Typist Clerk III
Typist Clerk II
Mail Clerk
Clerk II
Accountant IV
Accountant III
Accountant I
Account Clerk
Cashier II
Custodian I
License Inspector I
License Inspector II
Sec. II
Tax Collector II
*Tax Supervisor
Typist Clerk I
Purchasing Agent
Asst. Purchasing Agent
Buyer I
Buyer II
Admin. Aide II
Claims Inv. I
* Due to an expectation that this individual would retire in January, 78 and the
position abolished the position was not included in the Budget.
DEPARTMENT
No. Budgeted . No. Filled No. Vacant
1
4
1
4
1
0
12/3/77
FINANCE
DEPARTMENT
Position Title No. Budgeted . No. Filled No. Vacant
Admin. Aide I
Admin. Asst. III
Insurance Clerk
Accountant II
1
1
2
64
1
2
0
0
1. 0
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
FINANCE
NO. of
Positions Position Title
1 Custodian I
1 Typist Clerk II
2 TOTAL
12/3/77
DEPARTMENT
Termination Remaining
Date Salary Balance
10-01-77 $ 10,651
10-01-77 9,129
$ 19,780
HUMAN RESOU9r7S
DEPAf MEET
Position Title
Director
Assistant Director
Personnel Division Supv.
Personnel Officer II
Personnel Officer I
Safety Coordinator
City Physician
Registered Nurse
Custodian I
Typist Clerk II
Clerk II
Secretary III
Admin. Secretary I
Affirmative Action Officer
Account Clerk
Administrative Aide II
Property Specialist
No. Budgeted No. Filled No. Vacant
1 1
1 i
i
i
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
HUMAN RESOURCES
No. Of
Positions Position Title
1 Personnel Officer II
1 Safety Coordinator
1 Secretary III
TOTAL
i2/3/77
DEPARTMENT
Termination Remaining
Date Salary Balance
10-1-77 $23,135
10-1-77 20,983
10-1-77 12,116
$56,234
B-15
FIRE
or -
Position Title
DEPA THE 'TT
No. Budgeted No. Filled No. Vacant
Director
Assistant Chief
Ch. Fire Prev.
Ch. Rescue
Ch. Training
Bat. Chief
C.F.O.
Fire Capt.
Fire Lt.
F.F.
Gar. Supt.
Hvy. EFM
Hvy. E. Mech.
Adm. Aide
Secy. II
Secy. I
Typist III
Typist II
Stock Clerk I
1
2
1
2
No. O
Positions
1
1
12/3/77
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
Position Title
Firefighter
Firefighter
Firefighter
Firefighter
TOTAL
FIRE DEPARTMENT
Termination Remaining
Salary Balance
Date
10/29/77
10/29/77
10/30/77
10/18/77
$19,575
18,326
18,326
18,251
$74,478
B-17
rOLICE
DEPAIlVENT
Position Title No. Budgeted No. Filled No.Vacant
Account Clerk
Accountant I
Analyst Programmer III
Analyst Programmer II
Analyst Programmer I
Assistant City Attorney
Clerk III
Clerk II
Communication Clerk
Communications Operator
Crime Analyst II
Crime Analyst I
Duplicating Equipment Operator*
Identification Supervisor
I. D. Tech. II
I. D. Tech. I
Interpreter Clerk
Interrogation Steno
Key Punch II
Key Punch I
Property Specialist I**
Public Service Aide
Secretary III
Secretary II
Senior Citizen Aide II
Senior Citizen Aide I
Secretary I•
1
1
1
1
0
0
0
POLICE (CONTINUED)
Position Title
DEPA,?.TMENT
No. Budgeted No. Filled No. Vacant
**
* * *
System Development:Manager
Typist Clerk III
Typist Clerk II 4
Typist Clerk I
Chief
Major
Captain
Lieutenant
33 33
Sergeant
fhb 138
Police Officer
526 522
Assistant Chief 1 1
Grand Total 978*** 952
5
0
0
0
26
Footnotes:
* Duplication Equipment Operator - this position was audited and the new position
totals should be reflected as a Photolithographer job title.
Property Specialist I - The number budgeted for this position is correct at 15;
in the budget estimate the number is reflected as 16. This is not correct. One
position was removed from the department by order of the City Manager.
The correct total for the number of positions budgeted is 978. The budget estimate
reflected 979 as the total; this is incorrect. The 979 figure included 16 Property
Specialist I positions as previously mentioned. The correct number is 15 budgeted
positions for Property Specialist I.
VACANCIES AS OF NOVEMBER 22, 19/7
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
POLICE
DEPARTMENT
12/3/77
Termination Retraining
No. Of Positions Position Title Date Salary Balance
1 Clerk II 10/12/77 $ 10,824.50
1 Communications Operator 9/10/77 12,543.76
1 Communications Operator 9/1/77 12,756.42
1 Communications Operator
10/7/77 11,777.65
Communications Operator
10/1/77 12,246.17
Keypunch II
8/24/77 10,940.87
1 Keypunch I
9/17/77 10,021.31
1 Property Specialist I
10/21/77 12,795.78
Property Specialist I
9/10/77 11,970.73
Property Specialist I
11/10/77 10,526.46
Public Service Aide
9/28/77 7,800.00
Public Service Aide
9/24/77 7,800.00
Secretary I
11/21/77 9,128.81
Systems Development Manager
5/17/77 29,551.00
Typist Clerk II
7/15/77 10,040.35
Typist Clerk II
8/13/77 10,458.50
Typist Clerk II
8/25/77 12,271.00
Typist Clerk II
11/16/77 8,894.26
Typist Clerk II
11/17/77 8,859.38
Typist Clerk I
9/17/77 9,619.60
Police Sergeant 10/31/77 18,886.04
Police Sergeant 10/6/77 18,466.26
1 •
(Con-
B-20
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES►
PROPOSED 1977-7B BUDGET
POLICE DEPARTMENT
No. Of
Positions Position Title
1 Police Officer
1 Police Officer
1 Police Officer
1 Police Officer
12/3/77
Termination Remaining
Date Salary Balance
11/4/77 $ 18,146.58
10/29/77 18,454.15
11/5/77 14,141.05
11/8/77 17,136.00
$336,058.63
PUBLIC WORKS
Position Title
Director
Assistant Director
Civil Engineer I 6
• Civil Engineer II 9 9
Civil Engineer III
Civil Engineer IV
Electrician
Architect
Surveyor
Public Works Supvr.
Street Lighting Engineer I
Street Lighting Engineer II
Engineering Technician I
Engineering Technician II
Engineering Technician III
Engineering Technician IV
Chief R/W Agent
Laborer Foreman II
'Laborer Foreman I
Laborer III
Laborer II
Laborer I
Auto Equip. Operator IV
Auto Equip. Operator III
Auto Equip. Operator II
Auto Equip. Operator I
Maintenance Foreman
Maintenance Repairman
DEPARTME T
12/3/77
No. Budgeted No. Filled No. Vacant
1 1
•i
2
1
6
MEI
r
Mff
12/V/77
(cont'd.) PUBLIC WORKS
Position Title
Carpenter Journeyman
Mason
Accountant III
Accountant II
Account Clerk
Secretary III
Secretary II
Typist Clerk III
Typist Clerk II
Typist Clerk I
Clerk III
Stock Clerk
Duplic. Equip. Operator
Tree Trimmer
i
bFF , tTNIENT
No. Budgeted No Filled No. Vacant
1 1 0
1 1
1
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
PUBLIC WORKS
No. Of
Positions Position Title
11/3/77
DEPARTMENT
Termination Remaining
Date Salary Balance
10-1-77 '$ 37,683
1 Asst. Dir
1 Engineering Technician II
10-1-77 10,589
1 Engineering Technician II
10-1-77 10,589
1 Engineering Technician II
10-1-77 10,589
1 Engineering Technician II
10-1-77 10,589
1 Engineering Technician II
10-1-77 10,589
1 Engineering Technician III
10-1-77 15,090
10-1-77 12,271
1 Laborer II
10-1-77 12,271
1 Laborer II
10-1�77 12,271
1 Laborer II
10-1-77 11,684
1 Laborer II
10-1-77 11,297
1 Laborer II
10-15-77 11,800
1 Laborer II
10-1-77 9,671
1 Laborer I
10-1-77 11,684
1 Laborer I
10-1-77 13,524
Maint. Foreman
10-1-77 14,201
Maint. Repairman
10-1-77 14,201
Sec. II
10-1-77 18,12-
Labor Foreman II
$258,720
19
11
B-24
T
PARK'' :PARTMENT DEPA 1 MEN
Position Title No. Budgeted
No. Filled No. Vacant
0
Director
Typist Clerk III
Adm. Asst. III
Adm. Aide I
Parks Planning Coord.
Personnel B. Safety Officer
Typist Clerk I
Typist Clerk II
Stock Clerk II
Cemetery Sexton
Laborer II
Parks Foreman I
Custodian I
Groundsman
Horticulturist
Laborer I
AEO IV
Carpenter
Pipefitter
Tree Trimmer
Watchman
Auto Mechanic
Auto Mechanic Foreman
Auto Serviceman
AEO III
AEO I
1
1
1
1
1
c
t
ARKS
DEP1 'MENT
*4
1
4
32 32
149
4
1
No. Filled Ito, Vacant
No. Budgeted m7=
Position Title m-
NE
AEO II
Maint. Foreman
Maint. Mechanic
Maint. Repairman
Nurseryman
Park Coordinator
Parks Foreman II
Parks Gen. Foreman
Parks Tender I
152
* The summary in the budget blue pages indicates 6 positions, but 6.2 form and
APL reflect 4 positons budgeted.
0
0
12/3/77
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES►
PROPOSED 1977-78 BUDGET
PARKS
No. Of
Positions Position Title
1 Director
1 Typist Clerk
1 AEO I
3 TOTAL
DEPARTMENT
Termination Remaining
Date Salary Balance
10-1-77 $34►000
10-3-77 9,566
10-1-77 11,707
$55,273
SOLED. WASTE DEPARTMENT
12/3/77
Position Title
Director
Assistant Director
Administrative Assistant II
Personnel/Safety Officer
Secretary III
Typist Clerk III
Typist Clerk II
Account Clerk
Administrative Aide I
Custodian I
Secretary II
Assistant Director/Oiler.
Equip. Operator Supervisor
Sanitation Foreman
Sanitation Plant Mechanic
Sanitation Plant Mech. Helper
Waste Collector
Waste Collector Operator I
Waste Collector Operator II
Waste Collector Supt.
Waste Collector Supt. Asst.
Waste Equipment Operator
Weighmaster
No. Budgeted
1
1
No, Filled No+__Vacant
12/3/77
SOLID WASTE IMIRTMENT
Position Title
Chief Inspector
Sanitation Inspector II
Sanitation Inspector I
Typist Clerk
Standby Labor
No. Budgeted No. Filled No. Vacant
1 1 0
1 1 0
7 7 0
1 0 1
36 36 0„
489
483
ma
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
SOLID WASTE
No. Of
Positions Position Title
12/3/77
DEPARTMENT
Termination Remaining
Date Salary Balance
1 Typist Clerk II 10/1/77 $ 9,129
(Before Secretary III $15,675)
1 Custodian I 10/1/77 8,672
1 Equipment Operator Supervisor 10/1/77 18,127
1 Sanitation Foreman 10/1/77 14,906
1 Waste Collector Superintendent 10/1/77 19,992
23 *Waste Collector Operator II 10/1/77 360,525
1 Waste Collector Supt. Assistant 10/1/77 19,040
1 Weighmaster 10/1/77 14,201
1 Typist Clerk I 10/1/77 8,268
1 Waste Collector 11/17/77 12,426
1 Waste Collector 10/1/77 14,906
1 Waste Collector 10/1/77 12,872
Waste Collector 10/1/77 12,872
Waste Collector 10/1/77 15,675
Waste Collector 10/1/77 14,201
Waste Collector 10/1/77 14,201
Waste Collector 10/1/77 14,906
Waste Collector 10/1/77 13,524
Waste Collector 10/1/77 12,271
1 Waste Collector 10/1/77 14,906
1 Waste Collector 10/1/77 12,271
43
TOTAL
*23 Waste Collector Operator II @ $15,675.
$637,891
B-30
TOURISM PRC4 OTION
DEPF' TMENT
Position Title
Director
Assistant Director
Clerk IV
News Manager
Publicity Writer
Photo Editor
Photographer II
Photographer I
Secretary II
Typist Clerk I
Typist Clerk II
Typist Clerk III
Mail Clerk
tVacant
No. Budgeted No. Filled
1 1
1 1
1 1
1
1
•
r.,
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
TOURISM PROMOTION
No. Of
Positions Position Title
1
1
Publicity Writer
Typist Clerk I
Typist Clerk I
Typist Clerk II
TOTAL
1./3/77
DEPARTMENT
Termination Remaining
Date Salary Balance
10-1-77 $14,906
10-1-77 8,268
10-1-77 8,268
11-1-77 10,320
$41,762
B-32
•
TRADE AND COMMERCE
DEPARTMENT
12/3/71
Position Title No. Budgeted No. Filled No. Vacant
Director 1 0 1
Economic Analyst II 1 0 1
Secretary III
Trade and Commerce •Specal .tt 1
0
1
B-33
VACANCIES AS OF NOVEMBER 22, 1971
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
TRADE AND COMMERCE
No. Of
Positions Position Title
1 Director
1 Economic Analyst II
1 Secretary III
1 Trade & Commerce Specialist
4 TOTAL
12/3/77
DEPARTMENT
Termination Remaining
Date Salary Balance
10-1-77
10-1-77
10.1-77
10--1-77
$34, 696
19,040
12,271
22,030
$88,037
CONFERENCES. CONVENTIONS
DEPTMENT
Position Title
Director
Secretary III
Convention Manager
Asst. Convention Managers
Publicity Writer
Secretary II
Secretary I
J.L.K. Program Manager
Site Supervisor
Planning Technician 0 1/2
No. Budgeted No. Filled No. Vacant
0 1
0
i
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
(YCNrRprNf ES K ('ONVFNTIONS
DEPARTMENT
12/3/77
No. Of Termination Remaining
Positions Position Title Date Salary Balance
1 Director 10-01-77 $ 34,696
1 Secretary III 10-01-77 12,271
1 Asst. Convention Managers 10-01-77 25,521
1 J. L. K. Program Manager 10-01-77 29,551
1 Site Supervisor 01-01-78 18,221
11 Planning Technician 10-01-77 7,838
51
*The Site Supervisor is budgeted for the period 11/1/78 through
9/30/78. The $18,221 salary figure covers only this 9-month
period of time.
$128,098
CITIZEN SERVICES
12/3/77
DEPARTMENT
Position Title
Director
Assistant Director
Administrative Asst. I11
No. Budgeted No. Filled No. Vacant
1
1
1
1
B-37
0 .
0
No. Of
Positions
1
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
CITIZEN SERVICES
Position Title
1 Admin. Asst. III
DEPARTMENT
Termination Remaining
Date
2/3/77
Salary Balance
10-1-77 $19,992
B-38
LEISURE SERCES
12/3/77
DEPAIt 'MENT
Position Title
Director
Asst. Director
Secretary II
Clerk III
Typist Clerk I
Typist Clerk II
Typist Clerk III
Rec. Leader II
Rec. Program Coord.
Rec. Program Coord. III
Rec. Coordinator
Rec. Zone Coord.
Auto Equip. Operator
Cashier I
Custodian I
Lifeguard
Pool Manager
Park Naturalist
Lifeguards
Rec. Leader I
*Temporary - Summer Positions.
No. Budgeted No. Filled No. Vacant
1 1
2
2
113 + 34PT
88
B-39
34PT
25 + 34PT
IIVACANCIES AS OF NOVEMBER 22, 190r,
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
LEISURE SERVICES DEPARTMENT
No. Of
Positions Position Title
1 Typist Clerk I
34PT Rec. Leader IPT
24 Lifeguard (Temp.)
25 + 34PT TOTAL
12/3/77
Termination Remaining
Date Salary Balance
10/8/77 $ 8,862
Summer Positions 33,425
Summer Positions 46,992
$89,279
B-40
BUILDING & ZONING INSPECTION
12/3/77
DEPARTMENT
Position Title
Director
Asst. Director
Sec. III
Typist Clerk III
Typist Clerk II
Account Clerk I
Admin. Aide II
Admin. Asst. III
Building Insp. II
Cashier II
Clerk II
Sign Insp. I
Typist Clerk I
Clerk III
Sec. II
Building Insp. I
Building Insp. Chief
Code Compliance Chief
Code Compliance Insp. II
Code Compliance Insp. I
Electrical Insp. I
Electrical Insp. II
Electrical Insp. Chief
Landscape Architect
Landscape Insp. I
Mechanical Insp. I
Mechanical Insp.
II
No. Budgeted . No. Filled No_.___Vacant
1
1
1
1
1
1
0
0
0
BUILDING & ZONING INSPECTION
12/3/17 •
DEPARTMENT
Position Title
Mechanical Insp. Chief
Plumbing Insp. II
Plumbing Insp. Chief
Zoning Insp. I
Zoning Insp. II
Zoning Insp. Chief
Plumbing Insp. I
No. Budgeted , No. Filled No. Vacant
1
B-42
O.
0
0
0
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
BUILDING & ZONING INSPECTION DEPARTMENT
No. Of
Positions Position Title
1
1
Cashier II
i2/3/77
Termination Remaining
Date Salary Balance
10-01-77
$10,067
TOTAL $10,067
B-43
PLANNING
12/3/77
ubkARIMENT
Position Title No, Budgeted
Director
Acting Director N/A
Assistant Director 2
Admin. Assist. to City Manager 1
Assistant Department Head
Planning Technician
Administrative Aide I
Administrative Asst. II
Planner I
Planner II
Planner III
Planner Illustrator II
Secretary II
Secretary III
Typist Clerk II
Planning Intern
PT = Part-time
1
35 + 2PT
No. Filled No. Vacant
0
N/A
1
1
0
0
1PT 1PT
25 + 1PT 10 + 1PT
mr
CANCIES AS OF NOVEMBER 22, 197,
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
PLANNING
No. Of
Positions Position Title
DEPARTMENT
Termination Remaining
Date Salary Balance
1 Director * 10-1-77 $ 27,291
1 Planning Tech. 10-1-77 14,201
1 Planning Techn. (Hathoih) 11-8-77 17,915
1 Admin. Aide I 10-1-77 11,761
1
Admin. Asst. II 10-1-77 17,390
1 Planner I 10-1-77 16,597
1 Planner I 10-1-77 16,597
1 Planner I 10-1-77 16,597
1 Planner Illus. II 10-1-77 12,925
1 Secretary II 11-14-77 10,258
1PT Planning Intern
10-1-77 3,218
$164,750
10 + 1PT TOTAL
* The Director position is budgeted for the period 1-1-78 through 9-30-78.
The $27,291 salary figure covers only this 9 month period of time.
12/3/77
Position Title No. Budgeted . No. Filled No. Vacant
PLANNING ADV. B. ZONING
DEPARTMENT
Director 1 1 0
Asst. Director
Sec. II
Typist Clerk II
1
1
0
B-46
MANAGEMENT AND BUDGET DEPARTMENT
12/3/77
Position Title No. Budgeted No. Filled
Director 1 1
Administrative Assistant II 1 1
Analyst Programmer III
2
0
Administrative Secretary I 1 1
Secretary II
Assistant Director
Chief Management Analyst
Senior Management Analyst
Management Analyst
Management Analyst I
Accountant III
Secretary II
N
Vacant
B-47
12/3/77
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
MANAGEMENT AND BUDGET DEPARTMENT
No: Of
Positions Position Title
1
1
1
Termination Remaining
Date Salary Balance
Analyst Programmer III 10-01-77 $18,127
Analyst Programmer III 10-01-77 18,127
Secretary II 11-04-77 9,165
Secretary II 10-01-77 6,328
B-48
$51,747
SELF INSURANCE
Position Title
Claims Supervisor
Asst. City Atty.
- Typist Clerk II
Legal Inv. II
31,
12/3/11
DEPARTNZNT
No. Budgeted No. Filled No, Vacant
1 1
0
STADIUMS AND MARINAS
12/3/11
DEPARTMENT
Position Title
No. Budgeted No. Filled No. Vacant
Director 1
Assistant Director 1
Administrative Assistant 1.
Secretary III
Ground & Turf Manager
Parks Foreman
Parks Tender I
Laborer III
Laborer I
Typist Clerk I
Auditorium Manager
Custodian I
Custodian II
Marinas Manager
Dockmaster
Assistant Dockmaster
Watchman
Account Clerk
Typist Clerk II
Typist Clerk III
Stadium Manager (Miami)
Marine Stadium Manager
Laborer II
Marine Facilities Attend.
Stadium Mgr. (Orange Bowl)
Custodian Foreman
68
1
1
61
7
B-50
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
STADIUMS & MARINAS
No. Of
Positions Position Title
1 Laborer I
1 Typist Clerk I
1 Assist. Dockmaster
1 Watchman
1 Watchman
1 Typist Clerk III
1 Stadium Manager (Miami)
TOTAL
DEPARTMENT
Termination Remaining
Date Salary Balance
10-01-77
10-01-77
10-01-77
10-01-77
10-01-77
10-01-77
10-01-77
$10,589
8,268
10,589
8,268
8,268
10,067
18,127
$74,176
B-51
MELREESE GOLF COURSE DEPARTMENT
Position Title
z
No. Budgeted No. Filled No.. Vacant
b
B-52
Position Title
:AMI SPRINGS GOLF COURSE DEP1r _MIT
No. Budgeted No. Filled No. Vacant
0
0
0
B-53
COMMUNITY ENTER
0
DEPArdMENT
Position Title
No. Budgeted No. Filled No. Vacant
Community Center Administrator 1
1
0
B-54
dL
DALLAS PARK
DEPARTME T
Position Title
Temporary Labor
No. Budgeted No. Filled No._ Vacant
13PT
13 PT
0
B-55
12/3/77
BUILDING & VEHICLE MAINTENANCE * DEPARTMENT
Position Title
Director
Assistant Director
Accountant III
Admin. Asst. I
Secretary II
Secretary III
Account Clerk
Mail Clerk
Photolithographer
Print Shop Supervisor
Vari-Typist
Auto Bodyman/Painter.
Auto Mechanic
Auto Mechanic Foreman
Auto Serviceman
Custodian I
Garage Supt.
Garage Supervisor
Stock Clerk I
Stock Clerk II
Storekeeper
Typist Clerk I
Typist Clerk III
Welder
Stock Clerk I
Auto Mechanic
AEO II
Account Clerk
No. Budgeted . No. Filled No. Vacant
1 1 0
1 1 .0
1
1,
1
0
0 (cont'd.:
B- 56
12/3/77
(cont'd.) BUILDING & VEHICLE MAINTENANCE DEPARTMLNT
Position Title No. Budgeted No. Filled No. Vacant
Laborer Foreman
1 1 0
Heavy Equipment Mechanic Foreman 3
2
Heavy Equipment Serviceman 8 6
Heavy Equipment Mechanic
2S 25 0
Garage Supervisor 1 i
Garage Superintendent 1 1
Typist Clerk III
Auto Bodyman/Painter i i 0
Custodian I
Storekeeper
Stock Clerk II
Maintenance Repairman
Laborer II
Laborer I
Account Clerk
Maintenance Mechanic
Carpenter Journeyman
Carpenter Foreman Journeyman
Elect. Journeyman
Journeyman Elect. Foreman
Maintenance Electrician
Electrician Trainee
Laborer I
Laborer II
Lineman
Lineman Foreman
Maintenance Repairman
Mason
1
1
2
0
0 (cont'd.
(cgnt'd.) BUILDING &HICLE MAINTENANCE
DEP'TMENT
Position Title
Painter
Painter Foreman
Sign Painter
Journeyman Plumber.
Secretary I
Stock Clerk II
Storekeeper
Prop. Maint. Asst. Supt.
Prop. Maint. Supt.
Air Conditioning Mechanic
Typist Clerk II
Comm. Tech.
Stock Clerk I
Custodian I
Stock Clerk II
Comm. Tech. Supv.
Comm. Tech. Foreman
Custodian I
Custodian Foreman
Custodian II
Building Maint. Supvr.
Custodian I
Custodian II
Custodian Foreman
No. Budgeted No. Filled No. Vacant
5 5 0
1 •0
1
1
1
0
1 0
* Includes Dinner Key Office Buildings and Communications Maintenance.
8-58
•
etZ
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
BUILDING AND VEHICLE MAINTENANCE
No. Of
Positions Position Title
1
1
1
1
1
12/3/77
DEPARTMENT
Termination Remaining
Date Salary Balance
Stock Clerk II 8/30/77 $12,271
Stock Clerk II
5/25/77 9,572
Building Maint. Supervisor
9/12/77 19,136
Communications Technician
10/1/77 14,643
Property Maint. Supervisor
8/8/77 22,130
Carpenter Journeyman
9/15/77 14,418
Typist Clerk III
8/17/77 14,201
Heavy Equipment Serviceman
11/7/77 11,700
Heavy Equipment Serviceman
10/7/77 12,750
Heavy Equipment Foreman
10/1/77 20,983
Laborer II
10/17/77 10,956
Print Shop Supervisor
8/21/77 15,178
$177,938
12 TOTAL
B-59
COMPUTERS AND COMMUNICATIONS
DEPARTMENT
12/3/77
MBE
BMW
Position Title
Coordinator
Assistant Coord. Communications
Assistant Coord. Computers
Assistant Coord. Development
Analyst Programmer III
Analayst Programmer II
Analyst Programmer I
Systems Maint. Supervisor
Communications Supervisor
Communications Operator
Keypunch Operator II
Keypunch Operator I
Computer Operator II
Computer Operator I
Clerk III
Systems Engineer II
Systems Engineer I
Custodian II
No. Budgeted
1
No. Filled No. Vacant
i
1
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
COMPUTERS & COMMUNICATIONS DEPARTMENT
No. Of
Positions Position Title
1 Coordinator/Director
1 Systems Engineer II
Systems Engineer I
3 TOTAL
1
Termination Remaining
Date Salary Balance
1/11/76 -$39,567
new position
new position
22,040
18,127
$79,734
1
12/3/77
Position Title
Stock Clerk I
PURCHASING- STATIONERY STOCK IMPARTMENT
No. Budgeted No. Filled No. Vacant
1 1 0
B-62
Ov
GOLF COURSE MAINTENANCE DEPARTMENT
Position Title
Automotive Mechanic
Groundsman
Greenskeeper
Parks Foreman I
Golf Course Starter (part -tithe)
No. Budgeted No. Filled No. Vacant
3
14
2
lO PT
3
13
2
2
7PT
20+ 7PT
1
3PT
3 PT
VACANCIES AS OF NOVEMBER 22, 1977
AND REMAINING SALARY BALANCES,
PROPOSED 1977-78 BUDGET
GOLF COURSE MAINTENANCE DEPARTMENT
1 /3/77
No. Of Termination Remaining
Positions Position Title Date Salary Balance
1 PT Golf Course Starter (Part-time) 10/1/77 $ 3,931.50
1 PT Golf Course Starter (Part-time) 10/1/77 3,931.50
1 PT Golf Course Starter (Part-time) 10/1/77 3,931.50
1 Groundsman 10/1/77 9,572.00
1 + 3 PT
TOTAL
$21,366.50
Facility
ATTACHMENT
MODIFIED ENTERPRISE FUND IF $200,000
FROM FUND BALANCE IS ADDED AND NO MAINTENANCE
IS PERFORMED AT PUBLIC FACILITIES
(With the Exception of Dinner Key Marina)
Reserve
Revenue For Capital Surplus/
Estimate Operations Improvements Total (Deficit)
Miami Stadium $ 172,000 $ 231,850 $ -0- $ 231,850 $ (59,850)
Marine Stadium 47,500 266,869 -0- 266,869 (219,369)
Orange Bowl 1,052,800 829,628 -0- 829,628 223,172
Auditoriums 87,555 265,875 -0- 265,875 (178,320)
Marinas 948,002 778,948 159,000 937,948 10,054
Miami Springs Golf Course 307,050 306,862 -0- 306,862 188
Melreese Golf Course
354,000 334,103 -0- 334,103 19,897
Rental Properties
253,500 -0- -0- -0- 253,500
Dallas Park 52,000 222,715 -0- 222,715 (170,715)
Community Center 35,700 107,252 -0- 107,252 (71,552)
FUND BALANCE
200,000
-0- -0- -0- 200,000
$3,510,107 $3,344,102 $159,000 $3,503,102 $ 7,005*
*Surplus that can be transferred to General Fund.
197 8 MAINTENANCE REQUIREMENTS
FOR PUBLIC FACILITIES
ORANGE BOWL
MIAMI MARINE STADIUM
MIAMI BASEBALL STADIUM
BAYFRONT PARK AUDITORIUM
$280,000
52,000
200,000
50,000
TOTAL MAINTENANCE REQUIREMENTS FOR FY '78 $582,000
ATTACHMENT D
Ehclosure (1)
Major Maintenance Requirements - Orange Bowl Stadium
If the 15 million dollar general obligation bond issue for Orange Bowl
improvement does not pass on November 8, 1977, the City still must
find funds to correct the following list of Orange Bowl deficiencies:
Major Maintenance Item
1. Repair or replace landings where vomitory
ramps enter into the stadium.
2. Repair and maintain areas above and to the
right and left of the main passageways,
where decking plates come into contact with
supporting members or connect to adjoining
decking.
3. Repair portions of the upper and middle
walkways, as required.
u. Make further repairs, as needed, to defective
precast concrete joists and slabs.
5. Sandblast and paint upper portions of the
north and south stands, and replace shelf
angle bays and slabs as required.
6. Sandblast, clean, and paint the eight main
light towers. (Not necessary if light
towers to be replaced as part of major
renovation).
7. Sandblast, clean, repair, and paint some
of steel columns at the rear of both north
and south stands where corrosion is evident.
TOTAL MAINTENANCE REQUIREMENT
TOTAL MAINTENANCE REQUIREMENTS FOR FY '78
1-This requirement was originally $50,000, but the City's
engineering consultants state that a minimum of $250,000
is needed.
Estimated Cost
$ 15,000 *
2,000 *
95,000
250,000 *1
225,000
12,000 *
1.000 *
$ 600,000
$ 280,000
Enclosure (2)
Major Maintenance Requirements - Miami Marine Stadium
Major Maintenance Item
Repair cracked cement and exposed steel
on leading edge of grandstand.
2. Replace deteriorated seats.
3. Improve sound system to attract additional
revenue -producing events.
4. Improve stadium physical security to
accommodate rock concerts.
TOTAL MAINTENANCE REQUIREMENTS
TOTAL MAINTENANCE REQUIREMENTS FOR FY '78
Estimated Cost
$ 25,000 *
27,000 *
150,000
12.000
$214 000
$ 52,000
Enclosure (3)
Major Maintenance Requirements — Miami Baseball Stadium
Major Maintenance Item
1. Rebuild press box.
2. Replace deteriorated seats.
3. Repair 'and recoat roof.
4. Recondition concession stands.
TOTAL MAINTENANCE REQUIREMENTS
TOTAL FOR FY '78
Estimated Cost
$100,000
200,000
75,000
15,000
$390,000
$200,000
MI
Enclosure (5)
Major Maintenance Requirements - City Auditoriums
Y. Dinner Key Auditorium
Currently being renovated with Federal Funds. No immediate
major maintenance required.
II. Bayfront Auditorium
Major Maintenance Item
1. Roof repairs to the entire building.
2. Renovation and modernization
lightstage pianos�ud-
ing switchboard, pinwheel,80,000
curtains, etc.
3. Repairs to terrazzo floors, entire building. 10,000
4. Renovation of rest rooms, including new 20,000
plumbing fixtures.
5. New overhead lighting system, Caribbean and 50,000
Gulfstream Rooms.
6. Repairs to acoustical ceilings, including 25,000
treatment of lobbies.
7. Replacement of air conditioning system. 100,000
8. Replacement of folding doors.
75,000
9. Provide kitchen accessibility to Caribbean
Room.
10. New plate glass entrance doors, entire
facility.
11. Renovation of office and lobbies.
TOTAL MAINTENANCE REQUIREMENTS
TOTAL FOR FY '78
Estimated Cost
$ 50,000 *
3,000
25,000
10,000
$448 , 000
$ 50,000
CITY CF MIA►'I FLOP:L,
{{ nn
INTER•OFFICIr NIEM.ORANDUF•. T 1;(1, I u i 1'1 3. 0
Joseph R. Grassie
City Manager
'Jennings erector
art'ment of blic Facilities
t
November 18, 1977
F t, r1, 0'4 C F :
t.!r :Losun-•
Orange Bowl major maintenance
(1) Memo to me from Public
Works Director, dated Nov. 111,
14 Z su)i e c t: Orar.ne_. Eo4_1
Stadium.
(2) Chapter 5 from Appendix to
City of Miami Orange Poti•:1.
Modernization Study of June
1975, done by Kunde/Madigan
Praeger; subject: Study of
Structural Adequacy.
(3) Letter to me from r'r. E.C.
Driver, P.E., of Kunde, Driver,
Spooner & Assoc., Inc., dated
Nov. 1, 1976; subject: Orange
Bowl Structural Adequacy.
I am advised by the City Finance Director that the $.506,811
which is identified in the 1977-78 budget as "Unallocated Funds"
is now available for expenditure. In view of the content of
enclosure (1) hereto, I would very strongly recommend that the
City have an immediate and detailed inspection of the Orange
Bowl Stadium conducted to identify specifically each deteriorated
joist and slab which must be replaced cr repaired, as well as
all ether work which must be accomplished immediately. The
cost of accomplishing this work should then be estimated and a
schedule drawn which will result in correction of the problems
prior to the 197football season.
You will note from enclosures (2) and (3) that a very thorough
structural analysis of the stadium: was accomplished by Kunde/
Madigan -Praeger in 1975. I have communicated with the Public
Works Director, Mr. Parkes, and we are jointly of the opinion
that in view of his already heavy workload and in view of the
extensive background of knowledge already possessed by the Kunde
firm (see enclosures 2 and 3), the City should negotiate a fee
with Kunde/:Madigan-Praeger to have them update the 1975 work
which they did with regard to structural problems, cost out the
repairs required, and then proceed to engineer the repairs and
accomplish them. It would seem that this approach would also
J eph R. Brassie
November 18, 1977
"save a great deal of time -- which is now of the essence.
They can also be instructed to work very closely with the Public
Works Department with regard to this matter.
I am, of course, further recommending that this project receive
first priority with regard to the use of funds from the t506,811
of "Unallocated Funds".
RLJ:cb
cc: Public Works Director
D-7
•
'rrobert Li Jennings, Director
November 14, 19'1
served satisfactorily for 33 years, continuing rusting of connections
may cause initial design deficiencies to become an ever increasing
factor in their structural integrity.
We` ,�
rcr". uree that a qualified structural consultant be enzased at
thistime to study and report on this aspect of the stadium design.
The fee for this should not exceed ? �'
We, of course, areready to cooperate with you in any way we car, to
, mind resolve the problems is mentioned herein. However, keep In G that{- y e` t hresponsibility for i1.spec-
t��i� department has never been ^ Given the 1
inspec-
tion and maintenance for the ��rance Mow:, bu
t instead has responded
to specific complaints as they have come to our attention.
•
1 J� ':.g
21 �►1 14: 54
rnv t'r M,AMI, r,.c-srr„'A
INtt 11•t+1 t it t Mt r.MI+t:Ar..'t,ttri
Robert L. Jennings, Director
Department of Public Facilities
W'lliam E. Parkes, Director
Department of Public Works
DATE:
SUDJECT:
November 114, 1 '77
RCrtr!CNCES,
ENCLOSURES:
Crane Bowl Stadium
Prior to last weeks vote on the t15 million CranCe Bowl bond 'issue, �•:e
had envisioned a major stadium inspection and repair pro`rc.r" as part or
the ov F'ra1r n,r,•Cvnmnn ,.., • t•..__.-e the V c::c. _s ^'ue _ railed and the _ ....
of the stadium is in doubt., in any case the stadium will certainly be
used for cne er two ore . eascnr . The presence of cer.,a r st-uct =_.
de`' sic cieS makes 't ' nter+^t; ' : e that Q:''.�� scrt cf=.nspec ' cr. .err
•. t_. '. it
rear ^rc`ram te acco:' . _-,_ _ -cr to this continued use.
As you are a' ire, we cC"d cte a _Cud test last week cn a dete•^_orated
compel-0 joist. 'he jelst successfully withstand the test loaf.
this
ohms, d not n •''ewer.' other than as ir.C_ca tier. that this one joist
can ,..
C ana ent. ycarp. 'ts service _cad for the - t' edi^future.
r con J r. er=nth' y ' ' `t keet .._:"_d that, p'_'or to the test, we
ere ear.-- asle to d ._ort':c t're.., the member a piece or cereret_ e
15 1hs or SO, :':hich as locate:. about 40 :net above the 1c:':cr stand
c:
seat_n area, inc further, J the wee1,be_cre a p'ece cr ean`re•-n
`nether joist had fa_er evcrn' cht s.
y _n o the Gate Cne entrance rs sa ce': s
some 42 feet be_.ob:
As a res'µ't ef 1. nr;e and Associates' : nvest_'s ti ns 'f c"C• eters've
ren^'rs :ere ..made to the , t^c'=ur" b: ecrtract, replacement or
r:c:lt, n�' /the ! nis : c..ev(-.v their cons v c`. io . p' ��:;,._C'ated , and
cc statedthat • :h. le , 1 L joists should be re^,.l.ced, on,,•a tc�.at '10
:you" d be reriacec .:pals="' t:.at ce::tract:, . ;hi seers tc :- c to have Left
the City ,n a very awkward position. (The joist recently tested ::as
one or the joists ide;•1t_'•_e' o'. the plan: as defective,rbuv was riot
replaced.)
Prior to a full 'inspection, it is impossible to make a proper estate
r cost r r V l !i ' nc ,� 1' the s tr •':e expect the o_ e, c .� �. e ;,o° �, but +, ey, ect "-
would be on the order of ::;250,^^^.
As'de pro..: the nrecnst Cc icreto const_^:.c`;On of the north and scr!th
stands, thee '. r nne other major feature of thP star .n that ' ` Cn••se
for concorn - the ex`;nr_c'_• ra1 ramPs. '_'hese e'r;h_t ram-s !:'err built
as -'..et of the _91- ( ad tcr, and :.'ere rerc -cc' na' rated ark? •-e(len''ed
•.r
bete ,� n n nr' n'+l ::owe er t:'-ere is a c est_c_': of the ader'. ' c.r of
their basic des,irn which :las never peen „eti'olvcc:. '_^ ..e '?^se:_s ce rec• - y
what we see, a very hazardous condition exists. 1 h_1 e the ran.r _.-•,e
_
D-9
•
Facility
ATTACHMENT E
MODIFIED ENTERPRISE FUND IF $200,000 FROM
FUND BALANCE IS ADDED AND MAINTENANCE
IS PERFORMED AT PUBLIC FACILITIES
Reserve
Revenue For Capital Surplus/
Estimate Operations Improvements Total (Deficit)
Miami Stadium $ 172,000 $
231,850 $200,000 $ 431,850 $(259,850)
Marine Stadium 47,500 266,869 52,000 318,869 (271,369)
Orange Bowl 1,052,800 829,628 280,000 1,109,628 (56,828)
Auditoriums
87,555 265,875 50,000 315,875 (228,320)
Marinas 948,002 778,948 159,000 937,948 10,054
Miami Springs 306,862
Golf Course 307,050
Melreese Golf 334,103
Course 354,000
Rental Properties 253,500 -0-
Dallas Park 52,000 222,715
Community Center 35,700 107,252
FUND BALANCE 200,000 -0- -0-
(FY '76-77)
-0-
-0-
-0-
306,862 188
334,103 19,897
-0- 253,500
222,715 (170,715)
107,252 (71,552)
-0- 200,000
$3,510,107 $3,344,102 $741,000 $4,085,102 $(574,995)*
*This deficit will require a contribution from the General Fund.
Presently, the Proposed Budget for 1978 includes a contribution of $699,806.
If the above budget is accepted, $124, 811 ($699,806 less $574,995) will be
available to retain employees.
11411,
INTER -OFFICE MEMORANDUM
1 J:
Joseph R. Grassie
City Manager
'ACM: Howard V. Gary, Director
Management and Budget
DATE. October 31, 1977 TILE
SUBJECT:
REFERENCES:
ENCLOSURES:
Salary Savings Requirements
for FY 1977-78
Pursuant to your request the attached information outlines departmental salary
savings requirements for fiscal year 1977-78. These requirements were
determined by taking departmental salaries as a percentage of total salaries,
less grants, and applying that percentage to the $1.5 million Anticipated
Salary Savings. Salaries financed by grants were omitted because these funds
are dedicated for specific purposes and any surplus that may result cannot be
used as salary savings, but must be returned to the program or grantor. It
should be noted, however, that CETA supplemental salaries are included in the
computation of salary savings because they are financed by the General Fund and
any savings that may result can be used as salary savings.
The previous method of allocating salary savings to departments was very
arbitrary. It entailed taking actual departmental salary savings for FY 1975-76,
and reducing this amount by some unknown factor to equal the amount of anticipated
salary savings for FY 1976-77. For FY 1977-78, the departmental percentages for
FY 1977-78 Anticipated Salary Savings were applied to the Anticipated Salary
Savings for FY 1977-78. In summary, the same arbitrary system was continued for
FY 1977-78. This practice was continued because a number of departments were
concerned with their austere budgets and the impact on same if the method of
calculating salary savings requirements were changed.
For comparison purposes, the attached chart shows the original salary savings
requirements, the modified salary savings requirements and the difference between
the two. It should be noted that the Fire Department's new salary savings
requirement is substantially greater than its original requirement.
F-1
it
Office of the Mayor
Board of Commissioners
City Clerk
Law
Planning i Zoning Admin. Bd.
City Manager
Citizen Services
Management i Budget
Finance
Human Resources
Civil Service
Planning
Police
Fire
Building i Zoning
Public works
Solid Waste
Tourism Promotion
Conference i Convention
Parke
Leisure Services
INTERDEPARTMENTAL
Computers i Communications
Building i Vehicle Maintenance
Purchasing - Stationery
Golf Course Maintenance
Total
*The following salary amounts
Planning
Police
Tourism Promotion
Conference i Convention
Total
DEPARTMENTAL SALARY SAVINGS
REQUIREMENT FOR FY '78
Salary
Coat
$ 48,900
95,169
87,462
534,846
103,945
425,222
71,565
436,417
1,038,407
470,207
138,150
415,839•
17,943,413•
13.584,044
1,150,966
3,642,080
7,586,318
329,248•
124,963•
2,121,496
1,460,113
978,998
3,039,797
11,458
324,141
of Total
0.09
0.17
0.16
0.95
0.18
0.75
0.13
0.77
1.85
0.84
0.25
0.74
31.95
24.19
2.05
8.49
13.51
0.59
0.22
3.78
2.60
1.74
5.41
0.02
0.57
$56,163,164 100.00
Original
Distribution
of $1.5 Million
Salary Savings
0
0
0
$ 22,050
0
0
0
17,400
58,950
7,350
0
3,750
589,200
220,950
81,000
103,050
257,850
0
0
51,525
51,525
26,550
8,850
0
0
$1,500,000
10/31/7/
Modified Difference
Distribution Between
Of $1.5. Mil. Original &
Sal. Savings (7odifled
$ 1,350 $ 1,350
2,550 2,550
2,400 2,400
14,250 (7,800)
2,700 2,700
11,250 11,250
1,950 1,950
11,550 (5,850)
27,750 (31,200)
12,600 5,250
3,750 3,750
11,100 7,350
479,250 (109,950)
362,850 141,900
30,750 (50,250)
97,350 ( 5,700)
202,650 (55,200)
8,850 8,850
3,300 3,300
56,700 5,175
39,000 (12,525)
26,100 ( 450)
81,150 72,300
300 300
8,550 8,550
$1,500,000 $ 0
are financed by grants and therefore omitted from total salariess
$ 296,512
515,000
192,238
112.577
$1,116,327
,911,111;Ui" 1'" it ' '11
RIO