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Home My WebLink AboutR-77-0885RFC/ rb 10/28/77 RESOLUTION NO. 77-335 A RESOLUTION ACCEPTING THE BID OF MONROE CALCULATOR COMPANY FOR FURNISHING TEN ELECTRONIC CALCULATORS FOR THE DEPARTMENT OF MANAGEMENT SERVICES AT ei TOTAL COST OF $5,603.50; ALLOCATING FUNDS FROM THE 1976-77 GENERAL FUND; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids - were received October 6, 1977 for the furnishing of ten electronic calculators for the Department of Management Services; and WHEREAS, invitations were mailed to 17 potential suppliers and 5 bids were received; and WHEREAS, this equipment will be used by the Depart- ment of Management Services for the purpose of day-to-day opera- tions involved with budget development and managerial analysis; and WHEREAS, the City Manager and the Department of Manage- ment Services recommend that the bid received from Monroe Calcula- tor Company be accepted as the most advantageous bid to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The October 6, 1977 bid of Monroe Calculator Company for furnishing ten electronic calculators to the Department of Management Services, at a total cost of $5,603.50, is hereby accepted with funds hereby allocated from the 1.976-77 General Fund. Section 2. The City Manager is hereby authorized to instruct the Purchasing Agent to issue the Purchase Order for this equipment. PASSED AND ADOPTED this 10TH day of NOVEMBER , 1977' �TT..s, T�F : ,,. 4:, ! r' `-� t' LPH G. ONGIE, CITY CLE PRE'ARED AND APPROVED BY: I /1 ('_( a ;. ( 1 if( ROBERT F. CLARK ASSISTANT CITY ATTORNEY MAIDRICF A. __FFRRf MAC1I E A. FERRE, MAYO P "DOCUMENT ITEM NO ' A:P'OVED AS TO FORM AND CORRECTNESS: RGE :. KNOX, i:C)1 l`f5'fiw<1);(7,N 1 CITY AT ORNEY I:rlW; ,f_ UnUN NO ITEM 3F3 S CUR.i1Y Finance/Purchasing DATE BIDS RECEIVED Oct. 6, 1977 10 Monroe Calculators BIDDER TYPE OF SECURITY AMOUNT FOP. ACCOUNTING USE Victor Comhtometer Gorki $2,436.80 3000 W. Hallandale Beach Blvd. Hallandale,Florida 33009 Monroe $5,603.50 3051 N.V. 7th Street Miami,Florida 33125 Philip Morris Off. Machine ,251 .80 2900 Biscayne Blvd. Miam1,Floricla A B Ot f ice 101 Almeria Avenue $3,596.00 Coral Cahles,Florida 33134 Burroughs Corporation 1525 NW 167 Street $2,496.70 Miami,Flori.da 33169 t ! _ .- \ AA, Accurate Business Machines 6621 Biscayne Blvd. no bid Miamf,Florida NCR Corporation No Bid. Received the obove described checks this doy of 19 FOR ACCCJ':Ttr:G DI\:ISICN r try CITY OF MIAMI, FLORIDA Ot ' REQUISITION FOR ADVERTISEMENT FOR BIDS RECEIVED r-- L ,ty of bliEnr,, Fia. \ DEPT / DIV ..i 4..,:.ILLI Ltr.i.:i lx.;.Li :. ACCOUNT CODE 027 a-r'S—Y BID NO c" PREPARED BY . : .21,, i PHONE Z CODE ITEM DESCRIPTION 7 UNIT QUANTITY PRICE QUANTITY REPRESENTS DEPARTMENT REQUIREMENTS FOR MONTHS GRTE DATE DATE DATE DATE DATE otkl‘l.)UNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMT. TOTAL ESTIMATED COST : APPROVED BY CON TRACTUAL: INCIDENTAL : TOTAL SOURCE OF FUNDS : • BIDS TO BE SECURED FOR _It 'LLioi ttcItt FOR THE DEPARTMENT OF: ADVERTISE ON BIDS TO BE RECEIVED ON : DIRECTOR OF ISSUING DEPARTMENT '1'0 /u filld d in by EXPENDITURE CONTROL: PROJECT CODE FUNDS AVAILABLE FOR PROJECT INVOLVED AD CODE #44(444d0/ .XPENDITURE CONTROLLER LoPItis TO: Purchasing (Org.) — City Manager — City Clerk —rxpenditure Control — Issuing Department — Other Affected Department FORM NO 1043- REV WHITE GREEN PINY CANARY BLUE GOLDENROD 74 r-s — DEPT/DIV (N, CITY OF MIAMI, FLORIDA REQUISITION FOR QUANTITY REPRESENTS DEPARTMENT ADVERTISEMENT FOR BIDS REQUIREMENTS FOR MONTHS RF_CEIVED 477 Orr (-1 ; ri Cii , • CRY of fAiarni,Fia. kg:J.1A ACCOUNT CODE — < BID NO. DATE L. '.._________. PREPARED BY . .:Uril PHONE •-••'" C3 I CODE DATE DATE DATE DATE DATE DATE 1AmOuNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT ITEM DESCRIPTION QUANTITY UNIT PRICE AMT.11 BIDS TO BE SECURED FOR trij;..1 .1c.ri)... • FOR THE DEPARTMENT OF: ADVERTISE ON BIDS TO BE RECEIVED ON TOTAL ESTIMATED COST : CONTRACTUAL: INCIDENTAL : TOTAL $ • :" SOURCE OF FUNDS: APPROVED BY: DIRECTOR OF ISSUING DEPARTMENT To be filled in by EXPENDITURE CONTROL: PROJECT CODE FUNDS AVAILABLE FOR PROJECT INVOLVED XPENDITURE CONTROLLER AD CODE .z 741 Ks'y LOP TO: Purchasing (Org.) — City Manager — City Clerk —Fxpenditure Control — Issuing Department — Other Affected Department FORM NO 1043 - REV WHITE GREEN PINK CANARY BLUE GOLDENROD 74 Legal Advertisement Bid Nu. 76-77-127 "pealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida no later Lhan 10:00 f►.i•1• o'clock October u._ 1977 for furnishing aril (IU) talculat!FU with Option Light t(►r the Department of tianagei;unl `.Jervices in accordance WLtt detailed specifications available upon request. at the of f ic.•e ul the Purchasing Agent, Purchasing Division, 351N Nun American Drive, Miami, telephone 579-63tiU. City of Miami, Florida J. R. llrassie City Manager DOC‘S.W.-- VOU-0011 4 e r•ilAtil,rLi i2{UA %NDU:a'77 oC1 25 Ai4 8 : 33 '. Mr, Joseph R. Grassie City Manager A. L. Mullins Purchasing Agent October 20, 1977 ;t. 7"-a,:. Recommendation for Resolution and Award of [aid: Electronic Calculators <NCLO LNCiS: Pursuant to public notice, sealed bids were received October 6, 1977 for furnishing ten electronic calculators for the Department of Management Services. Invitations were mailed to seventeen potential suppliers bids were received as follows: Bidder Victor ComptomeLer Corp. Burroughs Corp. Phillip Morris Inc. A & L3 Office (Machines Monroe Calculator Co. The Monroe oe Model 1450 specifications. Item Offered Victor 332 Burroughs C-2439 Sharp C S 4263 Hermes Precisa 2400 Monroe 1450 and five Total Price $2, 436.80 $2,496.70 $3, 251.110 $3,596.00 $5,603.50 is the only calculator that meets all Funds for this purchase are to be allocated from the 1976-1977 General Fund. These calculators are required in order to replace those that were stolen. They are used primarily for the day to day operations in- volved with budget development and managerial analysis. It is recommended that the auard be made and a resolution be pre- pared accepting the must advantageous bid as received from the Monroe Calculator Company for furnishing ten electronic calcula- tors for Lhe Department of Management Services al a total cost of $5,603.50. The Department of Management Services concures uith this recommendation. ALf•1: ek 'SLIP r)F T! ��- r"..l S l! f 4�_ • g . 1 1;' I r t 7 ! CrTe OF MtAMr. rLCr20LA ;/ ,. !Tyr,.Cr. , .._?,10:.\ NDU:4 r77 ocI 25 W4 8 : 33 Mr, Joseph R. Grassie City Manager Recommendation for Resolution and Award of Bid: Electronic Calculators A. L. Mullins PurchaAgent t • t x�C� 'V '- ` c L'_ L A c ii : 1sing October 20, 1977 Pursuant to public notice, sealed bids Were received October 6, 1977 for furnishing ten electronic calculators for the Deportment of Management Services. Invitations uere mailed to seventeen potential suppliers and five bids vere received us follows: Bidder Victor CornpLomeLer Corp. Burroughs Corp. Phillip Morris Inc. A & B Office Machines Monroe Calculator Co. Item offered Total Price Victor 332 $2,436.80 Burroughs C-2439 $2,496.70 Sharp C 5 4263 $3, 251. f30 Hermes Precisa 2400 $3,596.00 Monroe 1450 $5,603.50 The Monroe Model 1450 is the only calculator that meets all specifications. Funds for this purchase arc Lo be allocated from the 1976-1977 General Fund. These calculators are required in order to replace those that vere stolen. They are used primarily for the day to day operations in- volved rri th budget development and managerial analysis. It is recommended that the auard be made and a resolution be pre- pared accepting the must advantageous bid as received from the Monroe Calculator Company for furnishing ten electronic calcula- tors for the Department of Management Services at a total cost of $5,603.50. The Department of Management Services concures with this recommendation. ALM:ek etSSLi PPOr-;-j-I"/r rr ITER: DEPARTMENT: TYPE: Of PURCHASE: REASON: POTENTIAL BIDDERS: [SIDS RECEIVED: TABULATION: AWARD OF _BUD Bid No, 76-77427 Ten Electronic Calculators Management Services Single purchase Replacement Seventeen Five Bidder Victor Comptometer Corp. Burroughs Corp. Phillip Morris Inc. A & B Office Machines Monroe Calculator Co. Item Offered Victor 332 Burroughs C-2439 Sharp C S 4263 Hermes Precisa 2400 Monroe 1450 FUNDS: $5,603.50 - 1976-77 General Fund CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE: A__ Department Total Price $2,436.80 $2,496.70 $3, 251. 80 $3,596.00 $5,603.50 fFinance BID EVALUA1I0%: The Monroe Model 1450 is the only calculator that meets all :specifications. ADDITIONAL INFORMATION: These calculators are required in order to replace that were stolen. they are used primarily for the to day operations involved with budget development managerial analysis. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO t•1ONROE CALCULATOR COMPANY. The Department of Management Services concurs. Purchasing Agent October 20, 1977 those day and CITY OF MIAMI. FLORIDA INTEROFFICE MEMORANDUM TO: A. L. Mullins Purchasing Agent FROM Howard V. Gary, Director Department of Management Services DATE SUBJECT REFERENCES. ENCLOSURES. October 18, 1977 Calculator Vendor, Selection Of FILE: The purpose of this memorandum is to present those reasons as to why the following calculators; VICTOR MEDALIST 332, HERMES PRECISA 2300/2400, SHARP CS-4263, and BURROUGHS C 2439 are not suitable to.the particular needs of this Department. It should be mentioned that this Department's staff devoted many hours to discussions with a number of calculator vendor representatives in order to adequately evaluate the capabilities and applicability of various calculator;. This was necessary if the Department was to be able to in- telligently determine how well each of these calculators would interface with this Department's operations so as to assure an efficient level of machine utilization and a corollary level of Derartmental productivity. Having completed a review of the Bidder Acknowledgements for the above - mentioned calculators, the preference for the .•iO:,FOE 1450 with Option 8 continues to be overwhelming. In order to assist in acquiring a greater understanding of and appreciation for this Department's needs, the following comments regarding the negative aspects of each of these calculators are provided. VICTOR MEDALIST 332 • Keyboard Format - The numerical keys have too much space between them, this leads to misperformance and lowered productivity. - The divide, multiply and equal keys are too far from the numerical keys. This also leads to misperformance and loss of productivity. • Input/Output - This model only provides for a 12 digit display whereas a 14 digit display is desired. • Memory System - Does not have two independent memories; only one. • Operating Controls. = Model does not have: Constant storage key aside from repeated addition, subtraction, multiplicand or divisor. - - No grand total capabilities. -- No flexibility to add up to 10 optional keys. -- Doesn't have 11 decimal settings including an add mode and a floating decimal mode. -- Doesn't have a % change key. - - Doesn't have a square root key. -- Doesn't have a % + or % - key HERtES PRECISA 2300/2400 • Keyboard Format - Keyboard design and set up is quite non-standard. - Total key is too small as such cuts speed and there- fore productivity. • Operating controls - No square root key • Memory System - No independent subtotal key for second memory. SHARD CS-4263 • Keyboard Format - The shape of the numerical keys in addition to their close proximity to each other will cause inaccuracy, reduced speed and cut productivity. - The subtotal key is on the wrong side of the key- board. - The total key is on the wrong side of the keyboard. • Operating Controls No independent plus or equal key. "SUPPORTIVE DOCUMENTS FOLLOW" 1 A NO clear -all key No % change key ▪ No % + or % - keys - No Constant Factor key • Not capable of doing intermediate calculations involving the addition or multiplication register. • No indicator lights • Does not have two independent working registers. • No enclosed tape holder • Past experience with SHARP calculators has indicated that they are unreliable in terms of durability. BURROUGHS C 2439 • Keyboard Format - Numerical keys are too close to the plus and minus keys which may result in reduced operating speed and reduced productivity. - The multiplicand, divisor and equal keys are on the wrong side of the keyboard. • Input/Output - Does not have 14-digit entry or display capabilities. - Does not have comma punctuation. • Operating Controls - No o change key - No % + or % - keys - No independent total key or equal key - No =+ or =- key - No round -up, round -off or truncate capabilities. - No square root key - No Factor Storage key in addition to the constant multiplicand and divisor. <! 1 ; - Not capable of doing interim calculations,1jl.,- ".r_. „:, V i i-�" No clear -all key = No % change key No % + or % - keys - No Constant Factor key • Not capable of doing intermediate calculations involving the addition or multiplication register. • No indicator lights • Does not have two independent working registers. • No enclosed tape holder • Past experience with SHARP calculators has indicated that they are unreliable in terms of durability. BU RROUGHS C 2439 • Keyboard Format - Numerical keys are too close to the plus and minus keys which may result in reduced operating speed and reduced productivity. - The multiplicand, divisor and equal keys are on the wrong side of the keyboard. • Input/Output - Does not have 14-digit entry or display capabilities. - Does not have comma punctuation. • Operating Controls - No % change key - No % + or % - keys - No independent total key or equal key - No =+ or =- key - No round -up, round -off or truncate capabilities. - No square root key - No Factor Storage key in addition to the constant multiplicand and divisor. ,ti Ai' - Not capable of doing interim calculations;),} • boes not have up to ten optional keys. No independent registers for arithmetic or algebraic functions. The foregoing should not be interpreted as to infer or imply that these calculators are necessarily sub -standard Or of poor quality, but rather that they are not configured so as to provide the capabilities essential to the effective and efficient operation of this Department. The following additional information is supplied per your memorandum dated October 6, 1977, subject: "Bid Evaluation: Electronic Printing and Display Calculators." WHY - The purchase of these calculators is required to replace those which were stolen. HOW FUNDED - General Fund appropriation. WHEN - This is an emergency purchase because these calculators are required immediately for the prompt completion of the City's budget. - These calcultors will be used by the staff of the Divisions of Operations Analysis, Budget Management, Office of the Director, and Internal Audit. These are all Divisions in the Department of Nana cnent Services. HOW USED - These calculators will be used primarily for the day-to-day operations involved with budget development and ongoing managerial analyses. WHERE YEARLY CONTRACT - Not Applicable. cc: Emmett W. Murphy, Jr., Assistant Director Department of Management Services for Operations Analysis Joel T. Cahn, Assistant Director Department of Management Services for Budget Management MK _ MW