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Home My WebLink AboutR-77-0858RESOLUTION 77-858 A RESOLUTION ACCEPTING THE BIDS RECEIVED FROM NINETEEN (19) SUPPLIERS FOR AUTOMOTIVE AND HEAVY EQUIPMENT PARTS AND ACCESSORIES FOR USE AS NEEDED, CITY WIDE, ON A CON- TRACT BASIS FOR ONE YEAR mom DATE OF AWARD AT A TOTAL ANNUAL COST NOT Ili LXCLLD $240,000.00; AUtl1ORI/ING THE CITY MANAGER AND HIT PURC'HA;ING AGENT F0 ISSUE THE PUR- CHASE ORDERS FOR THESE IIAILItIALS. WHEREAS, pursuant to public notice, sealed bids 'were received September 1, 1977 for the furnishing of automotive and heavy equipment parts and accessories For use as needed, City Wide; and WHEREAS, invitations were mailed to fifty-five (55) potential suppliers and nineteen (19) bids were received; and WHEREAS, the City Manager recommends as most advantageous to the City to enter into annual contracts,for the purchase of parts not feasible to stock, with the below -listed firms, thus, insuring minimum down time in order to return equipment to service as quickly as possible. WHEREAS, funds for this purchase are available in the 1977-1978 Fiscal Year Budget; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAIII, FLORIDA: Section 1. The bids of September 1, 1977 from the following sup- pliers of automotive and heavy equipment parts and accessories for use, as needed, City Wide, on a contract basis for one year from date of award are hereby accepted with funds hereby allocated from the 1977-1978 Fiscal Year Budget: GIIC Truck & Coach List less 25% "DOCUMENT INDEX Harley Davidson of Miami, Inc. Less 10%ITEM NO `y '�1 If Tally Embry Ford Less 25% Morrow Rogers Electric Less 30% Kelly tractor Company Less 2% Shelly Tractor and Equipment Co. Net Plus 10% Fruehauf Corp. Less 40% Norihiidc Motors, Inc. Dealer Net to Dealer Net Less 5% Munroe /edi r Dealer Net to Dealer Net Less 5% Don Allen Chevrolet Wholesale, and dealer net to dealer net. plus 251', Pills Transmission, Inc. Fleet Prices International Harvester Contract Price in Effect "SUPPORTIVE DOCUMENTS FOLLOW" CITY COMMISSION MEE riNG OF Gi September parts and suppliers RESOLUTION 77-858 A RESOLUTION ACCEPTING TIE BIDS RECEIVED FROM NINETEEN (19) SUPPLIERS FOR AUTOh1OTIVE AND HEAVY EQUIPMENT PARTS AND ACCESSORIES FUR USE AS NEEDED, ('ITY WIDE, ON A CON- TRACT BASIS FOR ONL YLAI1 TI1(iM DATI= OE AWARD AT A TOTAL ANNUAL LUST NUT 10 LXCLLD `b240,000.00: AUIHURILING THE CITY MANAGER AND 1(IL PU(;L'ITASING AGENT TO ISSUE THL PUR- CHASE ORDERS FOR TtIt5L NAILRIALS. WHEREAS, pursuant to public notice, sealed bids were received 1, 1977 for the furnishing of automotive and heavy equipment accessories for use as needed, City Wide; and WHEREAS, invitations were mailed to fifty-five (55) potential and nineteen (19) bids wore received; and WHEREAS, the City Manager recommends as most advantageous to the City to enter into annual contracts,for the purchase of parts not feasible to stock, with the below -listed firms, thus, insuring minimum down time in order to return equipment to service as quickly as possible. WHEREAS, funds for this purchase arc available in the 1977-1978 Fiscal Year Budget; NOW, THEREFORE, BE I1 RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The bids of September 1, 1977 from the following sup- pliers of automotive and heavy equipment parts needed, City hide, on a contract basis for one and accessories for use, as year from date of award are hereby accepted with funds hereby allocated from the 1977-1978 Fiscal Year Budget: GT-1C Truck & Coach List less 25% Barley Davidson of Miami, Inc. Less 10% Tally Embry Ford Less 25% Morrow Rogers Electric Less 30% Kelly Tractor Company Less 2% Shelly Tractor and Equipment. Co. Net Plus 10% Fruehauf Corp. Less 40% Northside Motors, Inc. Dealer Net to Munroe /eder Dealer Net to Don Allen Chevrolet "DOCUMENT INDEX ITEM NO Dealer Net Less 5% Dealer Net Less 5% Wholesale, and dealer net to dealer net. plus 25 Pitts Transmission, Inc. Fleet Prices International Harvester Contract Price in Effect "SUPPORTIVE DOCUMENTS FOLLOW" RF.J)LII1'cN REi�4hk1::. ,. CITY COMMISSION MEETING OF 7 5 8 Manufacturer's List to ManufactUtetis List plus 1O% Bennet Auto Supply Jobber Net: less 6-10% _ Brake Service & Equipment Catalog less 50% Heavy Duly Parts, Inc. Catalog less 40-65% Pillar, Inc. Jobber NeL to 50% Jet Auto Parts, Inc: Catalog Less 60% Ardiyos Corp. Jobber Net to Less 1O% Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue the Purchase Orders for these materials. OCTOBER 1977. PASSED AND ADOPTED this 26 day of tlo ida-Georgia Tractor Co, ATTE RALPH ONGIL, CITY CLERK PREPARED ANI) APPROUCD UY : ROBLRT F . [LARK. AS5l . CITY ATTORNEY THOU ) AS 10 I ORtt ANI) COIZI;LC1NC SS: GLORGL Ij KNOX, JR., CITY ATTO NLY MAURICE A. FERRE MAY0Ii "SUPPORTIVE -OL l i O�1v , J" Mr. Joseph R. Grassie City Manager A. L. Mullins Purchasing Agent i tit ' 00 6 AM October 3, 1977 8:50 - Recommendation for Resolution and Award of Bid: Automotive and Heavy Parts and Accessories Pursuant to Public Notice, sealed bids were received September 1, 1977 for automotive and heavy parts and accessories on a contract basis for one year from date of award for use as needed City -Wide. Invitations uere mailed to fifty-five potential suppliers and nineteen bids uere received as follow : Bidder Terms C(•1C Truck & Coach Harley Davidson of Miami, Inc. Tally Embry Ford Morrow Roger. Electric Kelly Tractor Company Shelly tractor & Lquipmcnt Co. Fruehauf Corp. North;3-ide Motors, Inc. Munroe-/cdur Don Allen Chevrolet Pitts Transmission, Inc. International Harvester Florida Georgia Tractor Co. Bennett Auto Supply Brake Service and Lquipment Heavy Duty Parts, Inc. Pillar, Inc. Jet Auto Parts, Inc. Ardiyus Corp. List less 25% Less 10 Less '25% Less 30% Less 2% Net Plus 10% Less 40% Dealer Net to Dealer Net Less 5% Dealer Net to Dealer Net Less 5% Wholesale, and dealer net to dealer net plus 25% Fleet prices Contract Price in effect Manufacturer's List Lo Manufacturer's List plus 10% Jobber Net less 6-10% Catalog) less 50% Catalog 1l.JJ 40-65% Jobber Net to 50% Catalog less GO% Jobber Net to less 10% Fund:: For these purchases are allocated from the 1977-1978 Fiscal Year Budget. The City Caraoe, Tlotor Pool, Fire Shop and other divisions service and re- pair City vphicies. Due Lo lack of storage space and other costs, it is not economically feasable to stock all parts and cumpunentz. It is more advantageous for the City to enter into annual contracts to purchase as needed. "CI . �"1`r''Ir ►r J (%1i FOLLOW' Pace 1 of 2 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENIIAL BIDDERS: BIDS RLCEIJTD: TABULATION: Bid No. 76-77-112 Automotive and Heavy Equipment Parts and Accessories City Wide Contract Servicing of City Vehicles Fifty -Five Nineteen Bidder GF1C Truck & Coach Harley Davidson of Miami, Inc. Tally Embry Ford r•lorrou Rogers Llectric Kelly Tractor Company Shelly Tractor and Equipment Co. Fruehauf Corp. Northside Motors, Inc. (Munroe -Leader Don Allen Chevrolet Pitts Transmission, Inc. International Harvester Florida -Georgia Tractor Co. Bennet. Auto Supply Brake Service & Equipment Heavy Duty Parts, Inc. Pillar, Inc. Jet Auto Parts, Inc. Ardiyus Corp. List less 25% Less 1O% Less 25% Less 30% Less 2% Net Plus 1O% Less 40% Dealer Net to Dealer Net Less 5% Dealer Net to Dealer Net Less 5% Wholesale, and dealer net to dealer net plus 25% Fleet Prices Contract Price in Effect Manufacturer's List to Manufacturer's List plus, 10% Jobber Net less 6-1O% Catalog less 50% Catalog less 40-65% Jobber Net. to 50% Catalog less 60% Jobber Net to Loss 1O% FUNDS: Approximately $240,000.00 - Fiscal Year Budget 1977-1978 CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCL: J/r'%'t,yt��cr�`�!_r Department of finance BID EVALUATION: All bids meet specifications ADDITIONAL INFUHIIA1ION: The City garage, motor pool, fire shop and other divi- sions service and repair City vehicles. Due to lack of storage space and other costs, it is not economically leasable to stock all parts and components. It is more advantageous for the City to enter into annual contracts to purchase as needed. f1r. Joseph R. Grassie City Manager A. L. Mullins Purchasing Agent . �� c._�.< <__ 0 '`6i_. Iir,i 4 }rf1 '?I 00 6 AN October 3, 1977 8:50 • -Recommendation for Resolution and Award of Bid: Automotive and Heavy Parts and Accessories Pursuant to Public Notice, sealed bids were received September 1, 1977 for automotive and heavy parts and accessories on a contract basis for one year from date of award for use as needed City -bide. Invitations were mailed to fifty-five potential suppliers and nineteen bids were received as follows: Bidder GMC Truck & Coach Harley Davidson or fliami, Inc. Tally Embry Ford Morrou f;oders Llectric Kelly Tractor Company Shelly Tractor & Lyuipment. Co. Fruehauf Corp. Norths ide Motors, Inc. Munroe-ieder Don Allen Chevrolet Pitts l ransmission, Inc. International Harvester Florida Georgia tractor Co. Bennett Auto Supply Brake Service and Equipment Heavy Duty Parts, Inc. Pillar, Inc. Jet Auto Parts, Inc. Ardiyus Corp. Terms List less 25% Less 10% Less 25% Less 30% Less 2% Net Plus 1O% Less 40% Dealer Net to Dealer Net Less 5% Dealer Net to Dealer Net Less 5% Wholesale, and dealer net to dealer net plus 25% Fleet prices Contract Price in effect Manufacturer's List to Manufacturer's List plus 10% Jobber Net less 6-10% Catalog less 50''; Catalog less 40-65% Jobber Net to 50% Catalog less 60% Jobber Nut to less 1O% Funds for these purchases are allocated from the 1977-1978 Fiscal Year Budget. The CiLy E.;arnne, Motor Pool, Fire Shop and other divisions service and re- pair City L;'fiicies. Due to lack of storage space and other costs, it is not economicall} leasable to stock all parts and component:. It is more advantageous for the City to enter into annual contracts to purchase as needed. Page 1 of 2 c r C U ^ -, n -r' ; ! r== FOLLOvv'' Tot Mr, Joseph R. Grassic Subjects Recommendation for Resolution and Award of E3idt Automotive and Heavy Parts and Accessories Date: October 3, 1977 It is recommended that the award be made and a resolution be prepared authorizing the City to enter into contracts with the listed bidders for the furnishing of parts and components, as required, for one year from date of award at an approximate cost of $240,000.00. AWARD OF BID ITEM DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: Bid No* 76-77-112 Automotive and Heavy Equipment Parts and Accessories City Wide Contract Servicing of City Vehicles Fifty -Five Nineteen Bidder GMC Truck & Coach Harley Davidson of Miami, Inc. Tally Embry Ford 1lorrou Rogers Electric Kelly Tractor Company Shelly Tractor and Equipment Co. Fruehauf Corp. Northside Motors, Inc. Munroe-Ledcr Don Allen Chevrolet Pitts Transmission, Inc. International Harvester Florida-0eorgia Tractor Co. Bennet Auto Supply Brake Service & Equipment Heavy Duty Parts, Inc. Pillar, Inc. Jet Auto Parts, Inc. Ardiyos Corp. CERTIFIED AS Approximately List less 25% Less 10% Less 25% Less 30% Less 2% Net Plus 10% Less 40% Dealer Net to Dealer Net Less 5% Dealer Net to Dealer Net Less 5% Wholesale, and dealer net to dealer net plus 25% Fleet Prices Contract Price in Effect Manufacturer's List to Manufacturer's List plus 10% Jobber Net less 6-10% Catalog less 50% Catalog less 40-65% Jobber Net to 50% Catalog less 60% Jobber Net to Less 10% $240,000.00 - Fiscal Year Budget 1977-1978 10 AVAILABILITY OF FUNDS/SOURCE : -e, L.Le.44. r'r G Department of Finance BID EVALUATION: All bids meet specifications ADDITIONAL 1NFORF1ATION: The City garage, motor pool, fire shop and other divi- sions service and repair City vehicles. Due to lack of storage space and other costs, it is not economically leasable t..o stock all parts and components. It is more advantageous for the City to enter into annual contracts to purchase as needed. Page 1 of 2 "SUnpOr-�T1 iF O { 1_ 1 l`1 l-71\11 Fr I I nun» MW RECOflhlENDAT_ION i IT IS RECOMMENDED THAT THE AWARD 13E i•1ADE TO ALL VENDORS LISTED. Purchasing Agent October.3, 1977 v ITEM_.. Automotive and Heavy Equipment .,.._15ax.,t.a, ..and ._. -Arc acaor 1 _ Olt 1 ,'-� / ti BIDDER Jet Auto Parts, Inc. 5910 Hallandale Beach Blvd. W. Hollywoo International Harvester Co. 7227 N.W. 74th Ave. Fruehauf Corporation 17301 N.W. 2nd Ave. Miami,Florida 33169 Shelley Tractor & Equipment 8000 N.W. 103 St Pillar Inc. 15675 N.W. 15th Ave. aami, ori.a Brake Service 3235 N.W. 41 St iami, ori.a Harley Davidson of Miami Inc 7701 N.W. 7th Ave. Miami,Florida 33150 Kelly Tractor Company Y.0. Box 660798 8255 N.W. --14 i ida 331 GMC Truck &&Coach 4333 N,W, 27th Ave, Miami,Florida Receive th ihoye September 14 1977 bATE BIDS RECEIVED TYPE dF SECURITY Dpnir AMOUNT FQR AccGUNTIrUG PIN'ISION SICURIrt BIDDER Florida Georgia Tractor Co. 15151 W. Dixie Highway N. Miami Beach,Florida 331 Bennett Auto Supply 3869 N.Dixie Highway Ft. Lauderdale, Florida 33 Coastal Diesel Services Inc. Ft. Lauderdale,Florida Florida Municipal Sales C Opa locka,Florida Anthony Abraham Chevrolet In'. Miami ,Florida 33134 Received the .pbove describ,:d checks this DAYS BIDS REGEIVE...yM,.. TYPE OF SECURITY AMOUNT FQR ACCCUP 11r:G PIYISION ITEM BID S. CJ UU i Y DATE BID'a RECEIVED ------ BIDDER TYPE OF SECU?I T Y AMOUNT FOR ACCOUNTING USE Northside Motors Inc. 9590 N.W.27tli Ave. Miami,Florida 33147 Tally Embry Ford 9000 N.W. 7thAve. Miarni,Flurida 33150 Heavy Duty Parts lnc. • Box 420576 Miami,Florida Morroe. Rogers Electric 1 240 N.W. 29th St. Miami,Florida 33142 Pitts Transmission, Inc. 7390 N.W. 43 Street Miami,Florida 33166 Ardiyos Corp. 1846 N.W. 22nd St. Miami,Florida Sunshine C.P. 1930 N. L end Ave. is '1 P� f�"j` _: � `rI�� Miami,Florida F.. '_`,l'\ 1 L, "(_ ��TS 1., iL — Monroe leder Chrysler Plymoutn - , 1 o w l I ULLU �_ 1850 N.L. 123 St. N.Miami,Florida Don Allen Chevrolet 2050 N. Miami Ave. Miami,Florida Received the above describ3d checks this day of__ 19 FOR ACCOUNTING DIVISION • DEPTIDIV • ACCOUNT CODE BID NO. 76-71-111 Purcheinarinontu .2 PREPARED BY —• i`°1.11 WY OF MIAMI, FLORIDA REQUISITION FOR QUANtrrY REPRESENTS DEPARTMENT ADVERTISEMENT FOR BIDS R 44i)EitVtfiRTS FOR MONTHS j DATE (.3 PHONE CODE ITEM DESCRIPTION QUANTITY UNIT PRICE AMT. Aut.crlotiva an.! ;Ict-Jiv,/ anU cceaaorit:13 TOTAL ESTIMATED COST : CONTRACTUAL' INC !DENTAL: TOTAL. SOURCE OF FUNDS: ID5 APPROVED BY BIDS TO BE SECURED FOR L.41i;;L,711. ?,cec000riwc., Qn cont.ra for one year FOR THE DEPARTMENT OF: LiLy (public Prertias and Fire ADVERTISE ON 3/1d/77 BIDS TO BE RECEIVED ON r DIRECTOR OF ISSUING DEPARTMENT filled in by EXPENDITURE CONTROL: PROJECT CODE COPIES TO: Purchasing (Org.) — City Manager — City Clerk —Expenditure Control —Issuing Department — Other Aflected Department WHITE GREEN PINK CANARY BLUE GOLDENROD - F ONFA tl0 1043 - REV. 74 ! i FUNDS AVAILABLE FOR PROJECT INVOLVED >3/ fr-d‘a.islaolit' a.c .14.4 tEXPENDITURE CONTROLLER AD CODE ;296 .24 t 11't(;11 Athol,' I 1!;1•nu'ul 11i11 Nu. 76-77-111 !it';11 t'1I I1111!; w i (t hp t t'1'1' 1 t,t'l) t •y 111p ( I 1 y t•1;II Irit11`r ;Ind ('ity 1.1pI1< n1 IIu' 1 tly ul 1liumi, I luriti;t nu Iutpr tlini 10:00 A. M. u' 1.111, 1< September 1, 1977 I•ur fur110;fling Automotive Lind Ii1•uvy LquipmenL ParLG and ACCCJUUI.'ll':i on u contract basis for one year in ;u'ru►,I;uu•t' with (11,1.11 I1.11 ! 1,1 ri1 tr,ll iun'; ;Iv;Ii1;11.) e upu11 i 1'1Iu1";I ;II t his ,i1 I it 1' 1,1 flu• riff( 11,1';i1111 Awn( , I't11i•Ii;1!; ►1111 111 v 1!; 11111. t1'III1Iuu1r 1,7') (,51lI1. iillt I';Itl ,1n11'1 i1•;1n Itrivr, ►1ilnni, ily u► hli;►lui, 1 1tiri11E1 J. R, t;r;Is!;i1. 1 i i y t'1;1a;1W1•