HomeMy WebLinkAbout24714AGREEMENT INFORMATION
AGREEMENT NUMBER
24714
NAME/TYPE OF AGREEMENT
HELPING HANDS YOUTH CENTER, INC.
DESCRIPTION
CDBG AGREEMENT/YOUTH CARE SERVICES
PROGRAM/FILE I D : 14391/R-23-0392/MATTER I D : 23-2890
EFFECTIVE DATE
December 4, 2023
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
12/4/2023
DATE RECEIVED FROM ISSUING
DEPT.
12/18/2023
NOTE
DOCUSIGN AGREEMENT BY EMAIL
CITY OF MIAMI
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: HOUSING AND COMMUNITY DEVELOPMENT
DEPT. CONTACT PERSON: Monica Galo EXT. 1976
NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Helping Hands Youth Center, Inc.
IS THIS AGREEMENT AS A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES NO
TOTAL CONTRACT AMOUNT: $ 15,000.00 FUNDING INVOLVED? YES ❑ NO
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
® GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
OTHER: (PLEASE SPECIFY):
❑ PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
PURPOSE OF THE ITEM (BRIEF SUMMARY):
Contract in the amount of $15,000.00 in CDBG funding to Helping Hands Youth Center, Inc. for Public Services
activities. For more information, please refer to Resolution R-23-0392
COMMISSION APPROVAL DATE: 9/14/2023 FILE ID: 14391
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN:
ENACTMENT No.: R-23-0392
ROUTING INFORMATION
Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL DIRECTOR November 3,
2023 I 12:03:08
PRINT: ROBER
EDT
SIGNATURE:
O m�ZS'}JFned by:
ii �
November 3, 2023
SUBMITTED TO RISK MANAGEMENT
I 12:09:23 EDT
SIGNATURE: ANN-MAUI:40by.
SIGNATURE:
C549EeeFe&AB45E..
FM A 61411(/1)
SUBMITTED TO CITY ATTORNEY
29, 2023 I 17:24:16
EST RP#
PRINT: VICTORfA-I
23-2890
SIGNATURE:
�aEign�.
cuSed
sLeto-L;-et_-)4-21--
by:
APPROVAL BY ASSISTANT CITY MANAGERNovember 30,
2023 1 06:08:22
PRINT: LARR",$PBdNGgned
EST
SIGNATURE:
---HEF9OAFGFES457...
by:
'�„„�
(M'SpVIUU'
`... 991)-2602B9--E54D4...
RECEIVED BY CITY MANAGERNovember 30, 2023 107
55:17 EST
PRINT: ART N
SIGNATURE:
si,,ed by:
n
1 rgatie tL
�—
1) ONE ORIGINAL TO CITY CLERK,
December 4, 2023 1
2) ONE COPY TO CITY ATTORNEY'S OFFICE,
3) REMAINING ORIGINAL(S) TO ORIGINATING
DEPARTMENT
23:54:18 EST
PRINT: TODD
SIGNATURE:
asaeerec3�..
B. FIZI ONzo15a2A.
f—DocuSigned by:
PRINT:
SIGNATURE:
PRINT:
SIGNATURE:
i
\--Easo7ssoDCF�a s.T�
PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
CITY OF MIAMI, FLORIDA
DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT ("CDBG") AGREEMENT
This Agreement (hereinafter the "Agreement") is entered into this 4 day of
December , 2023, between the City of Miami, a municipal corporation of the State of
Florida (hereinafter the "CITY"), & Helping Hands Youth Center, Inc.
a Florida not for profit corporation (hereinafter referred to as the "SUBRECIPIENT").
FUNDING SOURCE: Community Development Block Grant (CDBG)
CFDA # (If applicable): CDBG 14.218
AMOUNT: $ 15,000.00
TERM OF AGREEMENT: Effective date of this agreement is October 1, 2023
PROJECT NUMBER:
to September 30, 2024
UNIQUE ENTITY ID (SAM) #: RDDZESNAWK11
AGENCY'S ADDRESS:
6304 NW 14 Avenue
Miami, FL 33147
NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth,
the parties understand and agree as follows:
ARTICLE I
EXHIBITS AND DEFINITIONS
1.1 EXHIBITS. Attached hereto and forming a part of this Agreement are the following
Exhibits:
2023.1 1
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Corporate Resolution Authorizing Execution of this Agreement
Work Program
Compensation and Budget Summary
Certification Regarding Lobbying Form
Certification Regarding Debarment, Suspension and other
Responsibility Matters (Primary Covered Transactions Form)
Crime Entity Affidavit
Insurance Requirements
Background Screening (Applicable to agencies providing child or youth
care only).
1.2 DEFINED TERMS. As used herein the following terms shall mean:
Act OR 24 CFR 570:
Agreement Records:
CDBG Program:
CDBG Requirements:
Department:
Federal Award:
National Objective:
Low -and -Moderate
Title I of the Housing and Community Development Act of 1974, as
amended.
Any and all books, records, documents, information, data, papers,
letters, materials, and computerized or electronic storage data and
media, whether written, printed, computerized, electronic or electrical,
however collected or preserved, which is or was produced, developed,
maintained, completed, received or compiled by or at the direction of
the SUBRECIPIENT or any subcontractor in carrying out the duties and
obligations required by the terms of this Agreement, including, but not
limited to, financial books and records, ledgers, drawings, maps,
pamphlets, designs, electronic tapes, computer drives and diskettes or
surveys.
Community Development Block Grant Program.
The requirements contained in 24 CFR 570, Rule 91 of the Florida
Administrative Code and as established by the City of Miami, Florida.
The City of Miami Department of Housing & Community
Development.
Any federal funds received by the SUBRECIPIENT from any source
during the period of time in which the SUBRECIPIENT is performing
the obligations set forth in this Agreement.
All Activities funded with CDBG funds must meet one of the CDBG
program's National Objectives: benefit low and moderate -income
persons; aid in the prevention of slums or blight; or meet community
development needs having a particular urgency, as defined in 24 CFR
570.208.
A member of a low- or moderate -income household whose
2023.1 2
Income Person: income is within specific income levels set forth by U.S. HUD.
U.S. HUD or HUD: The United States Department of Housing and Urban Development.
ARTICLE II
BASIC REQUIREMENTS
The following documents must be approved by the CITY and must be on file with the Department
prior to the CITY's execution of this Agreement:
2.1 The Work Program submitted by the SUBRECIPIENT to the CITY which shall become
attached hereto as Exhibit "B" to this Agreement and shall include the following:
2.1.1 The description section shall detail the activities to be carried out by the
SUBRECIPIENT. It should specifically describe the activities to be carried out as
a result of the expenditure of CDBG Funds. Where appropriate it should list
measurable objectives, define the who, what, where and when of the project, and in
general detail how these activities will ensure that the intended beneficiaries will
be served.
2.1.2 The schedule of activities and measurable objectives play an essential role in the
grant management system. The schedule should provide projected milestones and
deadlines for the accomplishment of tasks in carrying out the Work Program. These
projected milestones and deadlines are a basis for measuring actual progress during
the term of this Agreement. These items shall be in sufficient detail to provide a
sound basis for the CITY to effectively monitor performance by the
SUBRECIPIENT under this Agreement.
2.1.3 Should start-up time for the Work Program be required or in the event of the
occurrence of any delays in the activities thereunder, the SUBRECIPIENT shall
immediately notify the Department in writing, giving all pertinent details and
indicating when the Work Program shall begin and/or continue. It is understood
and agreed that the SUBRECIPIENT shall maintain the level of activities and
expenditures in existence prior to the execution of this Agreement. Any activities
funded through or as a result of this Agreement shall not result in the displacement
of employed workers, impair existing agreements for services or activities, or result
in the substitution of funds allocated under this Agreement for other funds in
connection with work which would have been performed in the absence of this
Agreement.
2.2 The Budget Summary attached hereto as Exhibit "C", including the SUBRECIPIENT's
Itemized Budget Narrative, Staff Salary Schedule, Cost Allocation, and a copy of all
subcontracts.
2.3 A list of the SUBRECIPIENT's present officers and members of the Board (names,
addresses, and telephone numbers.)
2023.1 3
2.4 A list of key staff persons (with their titles) who will carry out the Work Program.
2.5 Completion of an Authorized Representative Statement.
2.6 Completion of Sound Fiscal Management.
2.7 A copy of the SUBRECIPIENT's corporate personnel policies and procedures.
2.8 Job description and resumes for all positions funded in whole or in part under this
Agreement.
2.9 Copy of the SUBRECIPIENT's last federal income tax return (IRS Form 990).
2.10 The following corporate documents:
(i) Bylaws, resolutions, and incumbency certificates for the SUBRECIPIENT, certified
by the SUBRECIPIENT's Corporate Secretary, authorizing the consummation of the
transactions contemplated hereby, all in a form satisfactory to the CITY.
2.11 Disability Non -Discrimination Certification.
2.12 Drug Free Workplace Certification.
2.13 All other documents reasonably required by the CITY.
ARTICLE III
TERMS AND PROCEDURES
3.1 CITY AUTHORIZATION. For the purpose of this Agreement, the Department will act on
behalf of the CITY in the fiscal control, programmatic monitoring and modification of this
Agreement, except as otherwise provided in this Agreement.
3.2 EFFECTIVE DATE AND TERM:
The Effective date of this agreement is October 1, 2023 to September 30, 2024
3.3 OBLIGATIONS OF SUBRECIPIENT. The SUBRECIPIENT shall carry out the services
and activities as prescribed in its Work Program, which is attached and incorporated herein and
made a part of this Agreement, in a manner that is lawful, and satisfactory to the CITY, and in
accordance with the written policies, procedures, and requirements as prescribed in this
Agreement, and as set forth by HUD and the CITY.
3.4 POLICIES AND PROCEDURES MANUAL. This Agreement is subject to the current
Federal regulations as may be amended. The SUBRECIPIENT is aware of and accepts the Policies
and Procedures Manual for Community Development Block Grant as the official document which
outlines the fiscal, administrative and federal guidelines which shall regulate the day-to-day
operations of the SUBRECIPIENT. The Policies and Procedures Manual for Community
Development Block Grant is incorporated herein and made part of this Agreement. The City of
Miami reserves the right to update this Policies and Procedures Manual via Program
Directives. These Program Directives and updated versions of this Policies and Procedures
Manual shall be incorporated and made a part of this Agreement.
3.5 LEVEL OF SERVICE. Should start-up time for the Work Program be required or in the
event of the occurrence of any delays in the activities thereunder, the SUBRECIPIENT shall
immediately notify the Department in writing, giving all pertinent details and indicating when the
2023.1 4
Work Program shall begin and/or continue. It is understood and agreed that the SUBRECIPIENT
shall maintain the level of activities and expenditures in existence prior to the execution of this
Agreement. Any activities funded through or as a result of this Agreement shall not result in the
displacement of employed workers, impair existing agreements for services or activities, or result
in the substitution of funds allocated under this Agreement for other funds in connection with work
which would have been performed in the absence of this Agreement.
Following HUD -issued Coronavirus Aid, Relief, and Economic Security Act waivers, this
Agreement was authorized to provide services with CDBG funds to prevent, prepare for, and
respond to the novel coronavirus pandemic.
ARTICLE IV
FUNDING AND DISBURSEMENT REQUIREMENTS
4.1 COMPENSATION. The amount of compensation payable by the CITY to the
SUBRECIPIENT shall be pursuant to the rates, schedules and conditions described in Exhibit "C"
attached hereto and incorporated into this Agreement.
4.2 INSURANCE. At all times during the term hereof, the SUBRECIPIENT shall maintain
insurance acceptable to the CITY. Prior to commencing any activity under this Agreement, the
SUBRECIPIENT shall furnish to the CITY original certificates of insurance indicating that the
SUBRECIPIENT is in compliance with the provisions described in Exhibit "G" attached hereto,
and incorporated into this Agreement.
4.3 FINANCIAL ACCOUNTABILITY. The CITY reserves the right to audit the records of
the SUBRECIPIENT at any time during the performance of this Agreement and for a period of
five (5) years after its expiration/termination. The SUBRECIPIENT agrees to provide all financial
and other applicable records and documentation of services to the CITY. Any payment made shall
be subject to reduction for amounts included in the related invoice which are found by the CITY,
on the basis of such audit and at its sole discretion, not to constitute reasonable and necessary
expenditures. Any payments made to the SUBRECIPIENT are subject to reduction for
overpayments on previously submitted invoices.
4.4 RECAPTURE OF FUNDS. The CITY reserves the right to recapture funds in the event
that the SUBRECIPIENT shall fail: (i) to comply with the terms of this Agreement, or (ii) to accept
conditions imposed by the CITY at the direction of the federal, state and local agencies.
4.5 CONTINGENCY CLAUSE. Funding pursuant to this Agreement is contingent on the
availability of funds and continued authorization for CDBG Program activities, and is also subject
to amendment or termination due to lack of funds or authorization, reduction of funds, and/or
changes in regulations.
ARTICLE V
AUDIT REQUIREMENTS
2023.1 5
5.1 As a necessary part of this Agreement, the SUBRECIPIENT shall adhere to the following
audit requirements:
5.1.1 If the SUBRECIPIENT expends $750,000 or more in federal funds during its fiscal
year, it shall have a Single or a Program -Specific Audit conducted for that year.
Such Audit must be conducted in accordance with General Accepted Government
Auditing Standards (GAGAS.)
a) Single Audit. A single audit must be conducted in accordance with 2 CFR
200.514 "Scope of Audit", except when the SUBRECIPIENT elects to have a
Program -Specific Audit conducted in accordance with paragraph b) of this
section.
b) Program -Specific Audit. When a SUBRECIPIENT expends federal awards
under only one federal program and the federal program's statutes, regulations,
or the terms and conditions of the federal award do not require a financial
statement audit of the SUBRECIPIENT, the SUBRECIPIENT may elect to
have a Program -Specific Audit conducted in accordance with 2 CFR 200.507
"Program -Specific Audits".
The auditor must:
(i) Perform an audit of the financial statement(s) for the Federal program
in accordance to GAGAS;
(ii) Obtain an understanding of internal controls and perform tests of
internal controls over the Federal program consistent with the
requirements of 2 CFR 200.514(c) to ensure compliance with
procedures;
(iii) Perform procedures to determine whether the SUBRECIPIENT has
complied with Federal statutes, regulations, and the terms and
conditions of Federal awards that could have a direct and material effect
on the Federal program consistent with the requirements of 2 CFR
200.5 14(d).
(iv) Follow up on prior audit findings, perform procedures to assess the
reasonableness of the summary schedule of prior audit findings
prepared by the SUBRECIPIENT in accordance with the requirements
of 2 CFR 200.511 "Audit findings follow-up", and report, as a current
year audit finding, when the auditor concludes that the summary
schedule of prior audit findings materially misrepresents the status of
any prior audit finding; and
(v) Report any audit findings consistent with the requirements of 2 CFR
200.516 "Audit findings".
The auditor's report(s) must state that the audit was conducted in accordance
with this 2 CFR 200.507 "Program -Specific Audits" and include the following:
(i)
An opinion (or disclaimer of opinion) as to whether the financial
statement(s) of the Federal program is presented fairly in all material
respects in accordance with the stated accounting policies;
2023.1 6
(ii) A report on internal control related to the Federal program, which must
describe the scope of testing of internal control and the results of the
tests;
(iii) A report on compliance which includes an opinion (or disclaimer of
opinion) as to whether the SUBRECIPIENT complied with laws,
regulations, and the terms and conditions of Federal awards which could
have a direct and material effect on the Federal program; and
(iv) A schedule of findings and questioned costs for the Federal program
that includes a summary of the auditor's results relative to the Federal
program in a format consistent with 2 CFR 200.515 "Audit reporting",
paragraph (d)(1) and findings and questioned costs consistent with the
requirements of 2 CFR 200.515 "Audit reporting", paragraph (d)(3).
5.1.2 If the SUBRECIPIENT expends less than $750,000 in federal funds during its fiscal
year, it is exempted from federal audit requirements for that year and consequently
the audit cost is not a reimbursable expense. The CITY, however, may request the
SUBRECIPIENT to have a limited scope audit for monitoring purposes. These
limited scope audits will be paid for and arranged by the CITY and address only
one or more of the following types of compliance requirements: activities allowed
or unallowed; allowable costs/cost principles; eligibility; matching, level of effort,
earmarking; and, reporting.
All reports presented to the CITY shall, where applicable, include sufficient information
to provide a proper perspective for judging the prevalence and consequences of the
findings, such as whether an audit finding represents an isolated instance or a systemic
problem. Where appropriate, instances identified shall be related to the universe and the
number of cases examined and quantified in terms of dollar value.
ARTICLE VI
RECORDS AND REPORTS
6.1 The SUBRECIPIENT shall establish and maintain sufficient records to enable the CITY
to determine whether the SUBRECIPIENT has met the requirements of the CDBG Program.
At a minimum, the following records shall be maintained by the SUBRECIPIENT:
6.1.1 Records providing a full description of each activity assisted (or being assisted)
with CDBG Funds, including its location (if the activity has a geographical locus),
the amount of CDBG Funds budgeted, obligated and expended for the activity, and
the specific provision in 24 CFR Subpart C of the CDBG Program regulations under
which the activity is eligible.
6.1.2 Records demonstrating that each activity undertaken meets one of the criteria set
forth in 24 CFR 570.208 of CDBG Program regulations. Where information on
income by family size is required, the SUBRECIPIENT may substitute evidence
establishing that the person assisted qualified under another program having
2023.1 7
income qualification criteria at least as restrictive as that used in the definitions of
"low- and moderate -income person" and "low- and moderate -income household"
as set forth in 24 CFR 570.3; or, the SUBRECIPIENT may substitute a copy of a
verifiable certification from the assisted person that his or her family income does
not exceed the applicable income limit established in accordance with 24 CFR
570.3; or, the SUBRECIPIENT may substitute a notice that the assisted person is a
referral from any governmental agency that determines persons to be "low- and
moderate -income persons" based upon HUD's criteria and agrees to maintain
documentation supporting those determinations. Such records shall include the
following information:
(i) For each activity determined to benefit low- and moderate -income persons,
the income limits applied and the point in time when the benefit was
determined.
(ii) For each activity which benefits are available to all residents in a particular
area, at least 51 percent of those residents must be low -and -moderate
income persons. Such area needs not be coterminous with census tracts or
other officially recognized boundaries, but must be the entire area served by
the activity. An activity that serves an area that is not primarily residential
in character shall not qualify under this criterion.
(iii) For each activity determined to benefit low- and moderate -income persons
because the activity involves a facility or service designed for use by a
limited clientele consisting exclusively or predominantly of low -and
moderate -income persons:
a) Documentation establishing that the facility or service is designed
for and used by senior citizens, disabled persons, battered spouses,
abused children, the homeless, illiterate persons, or migrant farm
workers for which the regulations provide presumptive benefit to
low- and moderate -income persons; or
b) Documentation describing how the nature and, if applicable, the
location of the facility or service establishes that it is used
predominantly by tow- and moderate -income persons; or
c) Data showing the size and annual income of the family of each
person receiving the benefit.
6.1.3 Equal Opportunity Records containing:
(i) Data on the extent to which each racial and ethnic group and single -headed
households (by gender of household head) have applied for, participated in,
or benefited from, any program or activity funded in whole or in part with
CDBG Funds. Such information shall be used only as a basis for further
investigation relating to compliance with any requirement to attain or
maintain any particular statistical measure by race, ethnicity, or gender in
covered programs.
2023.1 8
(ii) Documentation of actions undertaken to meet the requirements of 24 CFR
570.607(b) which implements Section 3 of the Housing and Urban
Development Act of 1968, as amended (12 U.S.C. 1701U), and 24 CFR part
75, relative to the hiring and training of low- and very low-income persons
and the use of local businesses.
6.1.4 Financial records, in accordance with the applicable requirements listed in 24 CFR
570.502.
6.1.5 Records required to be maintained in accordance with other applicable laws and
regulations set forth in 24 CFR 570 Subpart K.
6.2 RETENTION AND ACCESSIBILITY OF RECORDS:
6.2.1 The Department shall have the authority to review the SUBRECIPIENT's records,
including Project and programmatic records and books of account, for a period of
five (5) years from the expiration/termination of this Agreement (the "Retention
Period"). All books of account and supporting documentation shall be kept by the
SUBRECIPIENT at least until the expiration of the Retention Period.
The SUBRECIPIENT shall maintain records sufficient to meet the requirements of
24 CFR 570.506. All records and reports required herein shall be retained and made
accessible as provided thereunder. The SUBRECIPIENT further agrees to abide
by Chapter 119, Florida Statutes, as the same may be amended from time to time,
pertaining to public records. The SUBRECIPIENT shall ensure that the Agreement
Records shall be at all times subject to and available for full access and review,
inspection and audit by the CITY, federal personnel and any other personnel duly
authorized by the CITY.
6.2.2 The SUBRECIPIENT shall include in all the Department approved subcontracts
used to engage subcontractors to carry out any eligible substantive project or
programmatic activities, as described in this Agreement and defined by the
Department, each of the record -keeping and audit requirements detailed in this
Agreement. The Department shall, in its sole discretion, determine when services
are eligible substantive project and/or programmatic activities and subject to the
audit and record -keeping requirements described in this Agreement.
6.2.3 If the CITY or the SUBRECIPIENT has received or given notice of any kind
indicating any threatened or pending litigation, claim or audit arising out of the
activities pursuant to the project, the activities and/or the Work Program or under
the terms of this Agreement, the Retention Period shall be extended until such time
as the threatened or pending litigation, claim or audit is, in the sole and absolute
discretion of the Department fully, completely and finally resolved.
6.2.4 The SUBRECIPIENT shall notify the Department in writing, both during the term
of this Agreement and after its expiration/termination as part of the final closeout
procedure, of the address where all Agreement Records will be retained.
2023.1 9
6.2.5 The SUBRECIPIENT shall obtain the prior written consent of the Department for
the disposal of any Agreement Records within one year after the expiration of the
Retention Period.
6.3 PROVISION OF RECORDS:
6.3.1 At any time upon request by the Department, the SUBRECIPIENT shall provide
all Agreement Records to the Department. The requested Agreement Records shall
become the property of the Department without restriction, reservation, or
limitation on their use. The Department shall have unlimited rights to all books,
articles, or other copyrightable materials developed in the performance of this
Agreement. These rights include the right of royalty -free, nonexclusive, and
irrevocable license to reproduce, publish, or otherwise use, and to authorize others
to use the Work Program for public purposes.
6.3.2 If the SUBRECIPIENT receives funds from, or is under regulatory control of, other
governmental agencies, and those agencies issue monitoring reports, regulatory
examinations, or other similar reports, the SUBRECIPIENT shall provide a copy
of each such report and any follow-up communications and reports to the
Department immediately upon such issuance, unless such disclosure would be
prohibited by any such issuing agency.
6.4 MONITORING. The SUBRECIPIENT shall permit the Department and other persons duly
authorized by the Department to inspect all Agreement Records, facilities, goods, and activities of
the SUBRECIPIENT which are in any way connected to the activities undertaken pursuant to the
terms of this Agreement, and/or interview any clients, employees, subcontractors or assignees of
the SUBRECIPIENT. Following such inspection or interviews, the Department will deliver to the
SUBRECIPIENT a report of its findings. The SUBRECIPIENT will rectify all deficiencies cited
by the Department within the specified period of time set forth in the report or provide the
Department with a reasonable justification for not correcting the same. The Department will
determine, in its sole and absolute discretion, whether or not the SUBRECIPIENT's justification
is acceptable.
At the request of the CITY, the SUBRECIPIENT shall transmit to the CITY written statements of
the SUBRECIPIENT's official policies on specified issues relating to the SUBRECIPIENT's
activities. The CITY will carry out monitoring and evaluation activities, including visits and
observations by CITY staff. The SUBRECIPIENT shall ensure the cooperation of its employees
and its Board members in such efforts. Any inconsistent, incomplete, or inadequate information,
either received by the CITY or obtained through monitoring and evaluation by the CITY, shall
constitute cause for the CITY to terminate this Agreement.
6.5 RELATED PARTIES. The term "related -party transaction" includes, but is not limited to,
a for -profit or nonprofit subsidiary or affiliate organization, an organization with an overlapping
Board of Directors and an organization for which the SUBRECIPIENT is responsible for
appointing memberships. Upon forming the relationship or if already formed, before of at the time
of execution of this Agreement, the SUBRECIPIENT shall report such relationship to the
Department. Any supplemental information shall be promptly reported to the Department. The
2023.1
10
SUBRECIPIENT shall report to the Department the name, purpose for and any and all other
relevant information in connection with any related -party transaction.
6.6 PROGRESS REPORTS. The SUBRECIPIENT shall submit to the CITY, on a monthly
basis, a Work Program Performance Report.
ARTICLE VII
OTHER CDBG PROGRAM REQUIREMENTS
7.1 The SUBRECIPIENT shall maintain current documentation that its activities are CDBG
eligible in accordance with 24 CFR 570.201(e).
7.2 The SUBRECIPIENT shall ensure and maintain documentation that conclusively
demonstrates that each activity assisted, in whole or in part, with CDBG Funds is an activity which
provides benefit to low- and moderate -income persons.
7.3 The SUBRECIPIENT shall comply with all applicable provisions of 24 CFR 570 and shall
carry out each activity in compliance with all applicable federal laws and regulations described
therein.
7.4 The SUBRECIPIENT shall cooperate with the Department in informing the appropriate
citizen participation structures, including the appropriate area committees, of the activities of the
SUBRECIPIENT in adhering to the provisions of this Agreement. Representatives of the
SUBRECIPIENT shall attend meetings of the appropriate committees and citizen participation
structures upon the request of the citizen participation officers or the Department.
7.5 The SUBRECIPIENT shall, to the greatest extent possible, give low -and -moderate -income
residents of the service areas opportunities for training and employment.
7.6 NON-DISCRIMINATION. The SUBRECIPIENT shall not discriminate on the basis of
race, color, national origin, sex, religion, age, marital or family status or handicap in connection
with the activities and/or the Work Program or its performance under this Agreement.
Furthermore, the SUBRECIPIENT agrees that no otherwise qualified individual shall, solely by
reason of his/her race, sex, color, creed, national origin, age, marital status or handicap, be
excluded from the participation in, be denied benefits of, or be subjected to discrimination under
any program or activity receiving federal financial assistance.
7.7 The SUBRECIPIENT shall carry out its Work Program in compliance with all federal laws
and regulations, including those described in 24 CFR 570 Subpart K, ("Other Program
Requirements") of the CDBG Program regulations.
7.8 The SUBRECIPIENT and its subcontractors shall comply with the Davis -Bacon Act, the
Lead -Based Paint Poisoning Prevention Act, and any other applicable laws, ordinances and
regulations.
7.9 The SUBRECIPIENT shall abide by the Federal Labor Standards provisions of U.S. HUD
Form 4010 incorporated herein as part of this Agreement.
7.10 UNIFORM ADMINISTRATIVE REQUIREMENTS. The SUBRECIPIENT shall comply
with the requirements and standards of 2 CFR 200, "Uniform Administrative Requirements, Cost
2023.1
11
Principles, and Audit Requirements for Federal Awards", as set forth under Subpart D—"Post
Federal Award Requirements" and Subpart E—"Cost Principles."
7.11 RELIGIOUS ORGANIZATIONS/CONSTITUTIONAL PROHIBITION. If the
SUBRECIPIENT is or was created by a religious organization, the SUBRECIPIENT agrees that
all CDBG Funds disbursed under this Agreement shall be subject to the conditions, restrictions,
and limitations of 24 CFR 570.200(j).
In accordance with the First Amendment of the United States Constitution, particularly regarding
the relationship between church and State, as a general rule, CDBG assistance may not be used for
religious activities. The SUBRECIPIENT shall comply with those requirements and prohibitions
when entering into subcontracts.
7.12 REVERSION OF ASSETS. Upon expiration/termination of this Agreement, the
SUBRECIPIENT must transfer to the CITY any unused CDBG Funds at the time of
expiration/termination and any accounts receivable attributable to the use of CDBG Funds.
7.13 ENFORCEMENT OF THIS AGREEMENT. Any violation of this Agreement that remains
uncured thirty (30) days after the SUBRECIPIENT's receipt of notice from the CITY (by certified
or registered mail) of such violation may, at the option of the CITY, be addressed by an action for
damages or equitable relief, or any other remedy provided at law or in equity. In addition to the
remedies of the CITY set forth herein, if the SUBRECIPIENT fails to comply with the terms of
this Agreement, the CITY may suspend or terminate this Agreement in accordance with 24 CFR
85.43, as set forth more fully below in Article IX of this Agreement.
7.14 The SUBRECIPIENT shall not assume the CITY's environmental responsibilities
described at 24 CFR 570.604 of the CDBG Program regulations nor the CITY's responsibility for
initiating the review process under Executive Order 12372.
7.15 USE OF FUNDS FOR LOBBYING PROHIBITED. The expenditure of Agreement funds
for the purpose of lobbying the Legislature, judicial branch, or a state agency are expressly
prohibited.
ARTICLE VIII
PROGRAM INCOME
2 CFR 200.307
8.1 Program income means gross income received by the SUBRECIPIENT which has been
directly generated from the use of the CDBG Funds. When such income is generated by an activity
that is only partially assisted with the CDBG Funds, the income shall be prorated to reflect the
percentage of CDBG Funds used. Program income generated by CDBG funded activities shall be
used only to undertake those activities specifically approved by the CITY on and for the Work
Program. All provisions of this Agreement shall apply to such activities. Any program income
on hand when this Agreement expires/terminates or received after such expiration/termination
shall be paid to the CITY, as required by 24 CFR 570.503(b)(8) of the CDBG Program regulations.
2023.1
12
The SUBRECIPIENT shall submit to the CITY, if applicable, a Program Income Report on a
quarterly basis. The Program Income Report shall identify CDBG activities in which income was
derived and how income has been utilized.
8.2 REPAYMENTS. Any interest or other return on the investment of the CDBG Funds shall
be remitted to the CITY on a monthly basis. Any CDBG Funds funded to the SUBRECIPIENT
that do not meet the eligibility requirements, as applicable, must be repaid to the CITY.
ARTICLE IX
REMEDIES. SUSPENSION, TERMINATION
2 CFR 200.338 and 200.339
9.1 REMEDIES FOR NONCOMPLIANCE. The CITY retains the right to terminate this
Agreement at any time prior to the completion of the services required pursuant to this Agreement
without penalty to the CITY. In that event, notice of termination of this Agreement shall be in
writing to the SUBRECIPIENT, who shall be paid for those services performed prior to the date
of its receipt to the notice of termination. In no case, however, shall the CITY pay the
SUBRECIPIENT an amount in excess of the total sum provided by this Agreement.
It is hereby understood by and between the CITY and the SUBRECIPIENT that any payment made
in accordance with this Agreement to the SUBRECIPIENT shall be made only if the
SUBRECIPIENT is not in default under the terms of this Agreement. If the SUBRECIPIENT is
in default, the CITY shall not be obligated and shall not pay to the SUBRECIPIENT any sum
whatsoever.
If the SUBRECIPIENT fails to comply with any term of this Agreement, the CITY may take one
or more of the following courses of action:
9.1.1 Temporarily withhold cash payments pending correction of the deficiency by the
SUBRECIPIENT, or such more severe enforcement action as the CITY
determines is necessary or appropriate.
9.1.2 Disallow (that is, deny both the use of funds and matching credit) for all or part
of the cost of the activity or action not in compliance.
9.1.3 Wholly or partially suspend or terminate the current CDBG Funds awarded to the
SUBRECIPIENT.
9.1.4 Withhold further funds for the SUBRECIPIENT.
9.1.5 Take all such other remedies that may be legally available.
Notwithstanding any other provision of this Agreement, if the SUBRECIPIENT fails to comply
with any term of this Agreement, the SUBRECIPIENT, at the sole discretion of the City, shall pay
to the City an amount equal to the current market value of any real property, under the
SUBRECIPIENT's control, acquired or improved in whole or in part with CDBG Funds (including
CDBG Funds provided to the SUBRECIPIENT in the form of a loan and/or grant), less any portion
2023.1
13
of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement
to, the property. The payment is program income to the City.
9.2 SUSPENSION.
9.2.1 The Department may, for reasonable cause, temporarily suspend the
SUBRECIPIENT's operations and authority to obligate funds under this
Agreement or withhold payments to the SUBRECIPIENT pending necessary
corrective action by the SUBRECIPIENT, or both. Reasonable cause shall be
determined by the Department in its sole and absolute discretion, and may include:
(i) Ineffective or improper use of the CDBG Funds by the SUBRECIPIENT;
(ii) Failure by the SUBRECIPIENT to comply with any term or provision of
this Agreement;
(iii) Failure by the SUBRECIPIENT to submit any documents required by this
Agreement; or
(iv) The SUBRECIPIENT's submittal of incorrect or incomplete documents.
9.2.2 The Department may at any time suspend the SUBRECIPIENT's authority to
obligate funds, withhold payments, or both.
9.2.3 The actions described in paragraphs 9.2.1 and 9.2.2 above may be applied to all or
any part of the activities funded by this Agreement.
9.2.4 The Department will notify the SUBRECIPIENT in writing of any action taken
pursuant to this Article, by certified mail, return receipt requested, or by in person
delivery with proof of delivery. The notification will include the reason(s) for such
action, any conditions relating to the action taken, and the necessary corrective
action(s).
9.3 TERMINATION.
9.3.1 Termination Because of Lack of Funds. In the event the CITY does not receive
funds to finance this Agreement from its funding source, or in the event that the
CITY's funding source de -obligates the funds allocated to fund this Agreement, the
Department may terminate this Agreement upon not less than twenty-four (24)
hours prior notice in writing to the SUBRECIPIENT. Said notice shall be delivered
by certified mail, return receipt requested, or by in person delivery with proof of
delivery. In the event that the CITY's funding source reduces the CITY's
entitlement under the CDBG Program, the CITY shall determine, in its sole and
absolute discretion, the availability of funds for the SUBRECIPIENT pursuant to
this Agreement.
9.3.2 Termination for Breach. The Department may terminate this Agreement, in whole
or in part, in the event the Department determines, in its sole and absolute
discretion, that the SUBRECIPIENT is not compliant with any term or provision
of this Agreement.
2023.1
14
The Department may terminate this Agreement, in whole or in part, in the event
that the Department determines, in its sole and absolute discretion, that there exists
an event of default under and pursuant to the terms of any other agreement or
obligation of any kind or nature whatsoever of the SUBRECIPIENT to the CITY,
direct or contingent, whether now or hereafter due, existing, created or arising.
9.3.3 Unless the SUBRECIPIENT's breach is waived by the Department in writing, the
Department may, by written notice to the SUBRECIPIENT, terminate this
Agreement upon not less than twenty-four (24) hours prior written notice. Said
notice shall be delivered by certified mail, return receipt requested, or by in person
delivery with proof of delivery. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any other breach and shall not be
construed to be a modification of the terms of this Agreement. The provisions
hereof are not intended to be, and shall not be, construed to limit the Department's
right to legal or equitable remedies.
ARTICLE X
MISCELLANEOUS PROVISIONS
10.1 INDEMNIFICATION. The Sub -recipient shall indemnify, hold harmless, and defend the
City, its officers, agents, directors, and/or employees, from liabilities, damages, losses, judgments,
and costs, including, but not limited to reasonable attorney's fees, to the extent caused by the
negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of Sub -
recipient and persons employed or utilized by Sub -recipient in the performance of this Agreement.
Sub -recipient shall, further, hold the City, its officials and/or employees, harmless for, and defend
the City, its officials and/or employees against, any civil actions, statutory or similar claims,
injuries or damages arising or resulting from the permitted work, even if it is alleged that the City,
its officials and/or employees were negligent. These indemnifications shall survive the term of this
Agreement. In the event that any action or proceeding is brought against the City by reason of any
such claim or demand, the Sub -recipient shall, upon written notice from the City, resist and defend
such action or proceeding by counsel satisfactory to the City. The Sub -recipient expressly
understands and agrees that any insurance protection required by this Agreement or otherwise
provided by the Sub -recipient shall in no way limit the responsibility to indemnify, keep and save
harmless and defend the City or its officers, employees, agents and instrumentalities as herein
provided.
The indemnification provided above shall obligate the Sub -recipient to defend, at its own expense,
to and through appellate, supplemental or bankruptcy proceeding, or to provide for such defense,
at the City's option, any and all claims of liability and all suits and actions of every name and
description which may be brought against the City whether performed by the Sub -recipient, or
persons employed or utilized by Sub -recipient.
This indemnity will survive the cancellation or expiration of the Agreement. This indemnity will
be interpreted under the laws of the State of Florida, including without limitation and
2023.1
15
interpretation, which conforms to the limitations of §725.06 and/or §725.08, Florida Statutes, as
applicable.
The Sub -recipient shall require all Sub -contractor agreements to include a provision that they will
indemnify the City.
The Sub -recipient agrees and recognizes that the City shall not be held liable or responsible for
any claims which may result from any actions or omissions of the SUB -RECIPIENT in which the
City participated either through review or concurrence of the Sub -recipient's actions. In reviewing,
approving or rejecting any submissions by the Sub -recipient or other acts of the Sub -recipient, the
City in no way assumes or shares any responsibility or liability of the Sub -recipient or Sub -Sub -
recipient under this Agreements.
10.2 AMENDMENTS. No amendments to this Agreement shall be binding unless in writing
and signed by both parties hereto. Budget modifications shall be approved by the Department in
writing.
10.3 OWNERSHIP OF DOCUMENTS. All documents developed by the SUBRECIPIENT
under this Agreement shall be delivered to the CITY upon completion of the activities required
pursuant to this Agreement and shall become the property of the CITY, without restriction or
limitation on their use, if requested by the City. The SUBRECIPIENT agrees that all documents
maintained and generated pursuant to this Agreement shall be subject to all provisions of the Public
Records Law, Chapter 119, Florida Statutes.
It is further understood by and between the parties that any document, which is given by the CITY
to the SUBRECIPIENT pursuant to this Agreement, shall at all times remain the property of the
CITY and shall not be used by the SUBRECIPIENT for any other purpose whatsoever without the
prior written consent of the CITY.
10.4 AWARD OF AGREEMENT. The SUBRECIPIENT warrants that it has not employed or
retained any person employed by the CITY to solicit or secure this Agreement and that it has not
offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission,
percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this
Agreement.
10.5 NON-DELEGABILITY. The obligations undertaken by the SUBRECIPIENT pursuant to
this Agreement shall not be delegated or assigned to any other person or firm, in whole or in part,
without the CITY's prior written consent which may be granted or withheld in the CITY's sole
discretion.
10.6 CONSTRUCTION OF AGREEMENT. This Agreement shall be construed and enforced
according to the laws of the State of Florida.
10.7 CONFLICT OF INTEREST.
10.7.1 The SUBRECIPIENT covenants that no person under its employ who presently
exercises any functions or responsibilities in connection with CDBG Program
funded activities has any personal financial interest, direct or indirect, in this
Agreement. The SUBRECIPIENT further covenants that, in the performance of
this Agreement, no person having such a conflicting interest shall be employed.
2023.1
16
Any such interest on the part of the SUBRECIPIENT or its employees must be
disclosed in writing to the CITY.
10.7.2 The SUBRECIPIENT is aware of the conflict of interest laws of the City of Miami
(City of Miami Code Chapter 2, Article V), Dade County, Florida (Dade County
Code Section 2-11-1), the State of Florida (Chapter 112, Florida Statutes), and 24
CFR 570.611 and agrees that it shall comply in all respects with the terms of the
same.
10.7.3 In all other cases, the SUBRECIPIENT shall comply with the standards contained
within 24 CFR 570.611
10.8 PROCUREMENT. The SUBRECIPIENT shall comply with the standards contained
within 2 CFR 200 Subpart D, "Post Federal Award Requirements."
10.9 NO OBLIGATION TO RENEW. Upon expiration of the term of this Agreement, the
SUBRECIPIENT agrees and understands that the CITY has no obligation to renew this
Agreement.
10.10 ENTIRE AGREEMENT. This instrument and its attachments constitute the only
agreement of the parties hereto relating to the CDBG Funds and sets forth the rights, duties, and
obligations of each of the parties hereto to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
10.11 GENERAL CONDITIONS:
10.11.1 All notices or other communications which shall or may be given pursuant to this
Agreement shall be in writing and shall be delivered by in person delivery or by
registered mail addressed to the other party at the address indicated herein or as
the same may be changed from time to time, upon notice in writing. Such notice
shall be deemed given on the day on which personally served, or, if by mail, on
the fifth day after being posted or the date of actual receipt, whichever is earlier.
CITY OF MIAMI
George Mensah, Director
Department of Housing & Community Development
One Flagler Building
14 NE 1st Avenue, Second Floor
Miami, Florida 33132
SUBRECIPIENT
Helping Hands Youth Center, Inc.
6304 NW 14 Avenue
Miami, FL 33147
10.11.2 Title and paragraph headings are for convenient reference and are not a part of this
Agreement.
2023.1
17
10.11.3 In the event of conflict between the terms of this Agreement and any terms or
conditions contained in any attached documents, the terms in this Agreement shall
control.
10.11.4 No waiver of breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver
shall be effective unless made in writing.
10.11.5 Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid,
illegal or otherwise unenforceable under the laws of the State of Florida or the
City of Miami, such provision, paragraph, sentence, word or phrase shall be
deemed modified to the extent necessary in order to conform with such laws, or
if not modifiable to conform with such laws, then same shall be deemed severed,
and in either event, the remaining terms and provisions of this Agreement shall
remain unmodified and in full force and effect.
10.12 INDEPENDENT CONTRACTOR. The SUBRECIPIENT and its employees and agents
shall be deemed to be independent contractors and not agents or employees of the CITY, and shall
not attain any rights or benefits under the Civil Service or Pension Ordinances of the CITY or any
rights generally afforded classified or unclassified employees; further, they shall not be deemed
entitled to the Florida Worker's Compensation benefits as employees of the CITY.
10.13 SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the parties hereto,
and their respective heirs, executors, legal representatives, successors, and assigns.
10.14 SUBRECIPIENT CERTIFICATION. The SUBRECIPIENT certifies that it possesses the
legal authority to enter into this Agreement pursuant to authority that has been duly adopted or
passed as an official act of the SUBRECIPIENT's governing body, authorizing the execution of
this Agreement, including all understandings and assurances contained herein, and directing and
authorizing the person identified as the official representative of the SUBRECIPIENT to act in
connection with this Agreement and to provide such information as may be required.
10.15 WAIVER OF JURY TRIAL. Neither the SUBRECIPIENT, nor any assignee, successor,
heir or personal representative of the SUBRECIPIENT, nor any other person or entity, shall seek
a jury trial in any lawsuit, proceeding, counterclaim or any other litigation procedure based upon
or arising out of any of the Agreement and/or any modifications, or the dealings or the relationship
between or among such persons or entities, or any of them. Neither the SUBRECIPIENT, nor any
other person or entity will seek to consolidate any such action in which a jury trial has been waived
with any other action. The provisions of this paragraph have been fully discussed by the parties
hereto, and the provisions hereof shall be subject to no exceptions. No party to this Agreement
has in any manner agreed with or represented to any other party that the provisions of this
paragraph will not be fully enforced in all instances.
10.16 CLOSE OUT. When the City determines that all required work under the Agreement has
been completed or upon the expiration or termination of the SUBRECIPIENT Agreement, the
CITY shall require the SUBRECIPIENT to provide final versions of all financial, performance,
and other reports. These reports may include, but are not limited to:
2023.1
18
• A final performance or progress report.
• A financial status report (including all program income).
• A final request for payment.
• A final inventory of property in the SUBRECIPIENT's possession that was acquired or
improved with CDBG funds.
10.17 COUNTERPARTS AND ELECTRONIC SIGNATURES. This Agreement may be
executed in any number of counterparts, each of which so executed shall be deemed to be an
original, and such counterparts shall together constitute but one and the same Agreement. The
parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by
facsimile, PDF or other email transmission), which signature shall be binding on the party whose
name is contained therein. Any party providing an electronic signature agrees to promptly execute
and deliver to the other parties an original signed Agreement upon request.
10.18 BACKGROUND CHECKS. SUBRECIPIENT agrees to comply with all requirements of
Sections 1012.32 and 1012.465, Florida Statutes, and that SUBRECIPIENT, its agents,
subcontractors and all of its personnel who (1) are to be permitted access to school grounds when
children are present, (2) will have direct contact with children, or (3) have access or control of
school funds will successfully complete the background screening required by the referenced
statutes and meet the standards established by the statutes. This background screening will be
conducted in advance of SUBRECIPIENT or its personnel providing any services under the
conditions described in the previous sentence. Prior to commencing any activity under this
Agreement, the SUBRECIPIENT shall furnish to the CITY the original background screening
indicating that the SUBRECIPIENT is in compliance with the provisions described in Exhibit
"H" attached hereto, and incorporated into this Agreement.
The SUBRECIPIENT will bear the cost of acquiring the background screening required by Section
1012.32, Florida Statutes, and any fee imposed by the Florida Department of Law Enforcement to
maintain the fingerprints provided with respect to SUBRECIPIENT and its personnel. The Parties
agree that the failure of SUBRECIPIENT to perform any of the duties described in this section
shall constitute a material breach of this Agreement entitling the CITY to terminate immediately
with no further responsibilities or duties to perform under this Agreement.
10.19 BUILD AMERICA, BUY AMERICA {"BABALThe SUBRECIPIENT must comply with
the requirements of the Build America, Buy America (BABA)Act, 41 USC 8301 note, and all
applicable rules and notices, as may be amended, if applicable to the Grantee's infrastructure
project. Pursuant to HUD's Notice, "Public Interest Phased Implementation Waiver for FY 2022
and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal
Financial Assistance" (88 FR17001), any funds obligated by HUD on or after the applicable listed
effective dates, are subject to BABA requirements, unless excepted by a waiver_
2023.1
19
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their
respective officials thereunto duly authorized on the date above written.
SUBRECIPIENT
Helping Hands Youth Center, Inc.
6304 NW 14 Avenue
Miami, FL 33147
a Florida not -for -profit corporation
AUTHORIZED REPRESENTATIVE:
Qam: Charles E Brown
Title:President
bfrt--
Date:10/10/2023
CITY OF MIAMI, a municipal
Corporation of the State of Florida
,—DocuSigned by:
ATTEST:
Name: Sheila Richardson Date:10/10/2023
Title: Director
Corporate Seal:
ATTEST.
(—DocuSigned by:
1V 'Wit lovember 30, 2023 107:55:17 EST
`— 85oeF6E37zBo42__A....DD. _ _ E46D7560DCF1459...
Arthur Noriega V Date: Todd B. Hannon
City Manager City Clerk
APPROVED AS TO INSURANCE
REQUIREMENTS
,—DocuSigned by:
FnUkk ap144( ovember 3, 2023 I 12:09:23 EDT
`-27395116318214F7
Ann -Marie Sharpe
Risk Management
Date:
DocuSigned by:
December 4, 2023 1 23:54:18 EST
Date:
APPROVED AS TO FORM AND
CORRECTNESS:
,—DocuSigned by:
29, 2023 1 17:24:16 EST
`— F 1-Er90Aror C O457...
Victoria Mendez Date:
City Attorney RP# 23-2890
2023.1
20
Helping Hands Youth Center, Inc.
Helping Kids Prepare for Life
6304 N.W. 14th Avenue
Miami, FL 33147
Office: (305) 788-6394
Email:"$elpinghandsyouthcenter@eamil.com
Website: = w.heloinehandsvouthcenter.com
RESOLUTION
Resolution Authorizing Execution of Contract(s) with City of Miami, Florida and
Helping Hands Youth Center, Inc. for the Provision of Youth Services (CDBG Funding).
WHEREAS, THIS BOARD DESIRES TO ACCOMPLISH THE OBJECTIVE(S) AS OUTLINED IN THE
SCOPE OF SERVICES / CONTRACT AGREEMENT.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
HELPING HANDS YOUTH CENTER, INC., THAT THIS BOARD APPROVES ONE CONTRACT WITH
CITY OF MIAMI, FLORIDA IN THE AMOUNT OF $15,000.00 FOR THE PROVISION OF YOUTH
SERVICES FOR THE FISCAL YEAR 2023-2024 AND AUTHORIZES SHEILA RICHARDSON AND / OR
CHARLES E BROWN, TO EXECUTE SAME FOR AND ON BEHALF OF HELPING HANDS YOUTH
CENTER, INC.
The Foregoing Resolution was offered by Charles E Brown, Who moved its Adoption. The
Motion was second by Annie Carter, And upon being put to a VOTE, The Vote was as Follows:
Charles E Brown — Yes
Sheila Richardson — Yes
Sandy Brownlee — Yes
Carolyn Gibson — Yes
India Hudson — Yes
Thomas Finnie — Yes
Annie Carter — Yes
The Chairperson / President thereupon declared this Resolution duly PASSED and adopted this
26th day of September 26,2023.
Annie Carter /
Signature — Chairperson / Board Member / Officer
City of Miami
Resolution R-23-0392
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www_miamigov.com
File Number: 14391
Final Action Date: 9/14/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE ALLOCATION OF COMMUNITY DEVELOPMENT BLOCK
GRANT ("CDBG") FUNDS FOR FISCAL YEAR ("FY") 2023-2024, IN THE
AMOUNT OF $802,206.00 IN THE PUBLIC SERVICE CATEGORY TO THE
AGENCIES/AND OR DEPARTMENTS SPECIFIED IN EXHIBIT "A," ATTACHED
AND INCORPORATED, FOR PUBLIC SERVICE ACTIVITIES BEGINNING
OCTOBER 1, 2023; FURTHER AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, INCLUDING AMENDMENTS,
RENEWALS, EXTENSIONS, AND MODIFICATIONS, AS MAY BE
NECESSARY, SUBJECT TO ALL FEDERAL, STATE, AND LOCAL LAWS THAT
REGULATE THE USE OF SUCH FUND, FOR SAID PURPOSE.
SPONSOR(S): City Commission
WHEREAS, pursuant to Resolution No. R-23-0293, adopted July 13, 2023, the Miami
City Commission approved the allocation of Community Development Block Grant ("CDBG")
funds for Fiscal Year ("FY") 2023-2024 in the total amount of $5,348,046.00, which included an
amount of $802,206.00 in the public service program category; and
WHEREAS, these funds need to be reallocated to the agencies and/or departments
specified in Exhibit "A," attached and incorporated, for public service activities; and
WHEREAS, the City's Administration recommends the allocation of CDBG funds in the
public service category, in the amount of $802,206.00 to the agencies and/or departments
specified in Exhibit "A," attached and incorporated, for public service activities;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this section.
Section 2. The allocation of CDBG funds in the public service category, in the amount of
$802,206.00, to the agencies and/or departments specified in Exhibit "A," attached and
incorporated, for public service activities, is authorized.'
Section 3. The City Manager is authorized' to negotiate and execute any and all
necessary documents, including amendments, extensions, and modifications, all in a form
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
City of Miami
Page 1 of 2 File ID: 14391 (Revision:) Printed On: 9/18/2023
File ID: 14391
Enactment Number: R-23-0392
acceptable to the City Attorney, subject to all federal, state, and local laws that regulate the use
of such funds for said purpose for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File ID: 14391 (Revision:) Printed on: 9/18/2023
City of Miami
Department of Housing and Community Development
CDBG FY2023 Public Services
Exhibit "A"
Agency Description of Services
Allapattah Community Action, Inc. Elderly Meals
Camillus House, Inc. Handicapped, Mental Health Services
Centro Mater Child Care Services, Inc. Child Care Services
De Hostos Senior Center, Inc. Elderly Meals
Greater Miami Service Corps Youth Services
Greater Miami and South Florida Youth and
Community, Inc, Youth Services
Helping Hands Youth Center, Inc. Youth Services
Multi Ethnic Youth Group Association, Inc. Youth Services
St. Alban's Day Nursery, Inc. Child Care Services
The Association for Development of the Exceptional,
Handicapped, Mental Health Services
Inc.
The Liberty City Optimist Club of Florida, Inc. Youth Services
CDBG Funding
$ 174,320.00
$ 30,000.00
$ 160,982.00
$ 27,800.00
$ 20,000.00
$ 15,000.00
$ 15,000.00
$ 20,000.00
$ 23,780.00
$ 24,000.00
24,797.00
The Start Program, Inc. Youth Services $ 35,000.00
The Sundari Foundation, Inc. Homeless Services for Women $ 30,000.00
Thelma Gibson Health Initiative, Inc. Elderly Services & Services for the Disabled $ 45,000.00
Department of Resiliency and Public Works (Economic
Development Activity) Street Improvements in District 4 $ 156,527.00
Total CDBG Public Service Allocation: $ 802,206.00
EXHIBIT B
WORK PROGRAM
YOUTH CARE SERVICES PROGRAM
National Objective:
1. SUBRECIPIENT understands that the National Objective for this activity is assistance to
low to moderate income persons by serving a limited clientele as defined in 24 CFR
570.208(a)(2) and that the HUD matrix code associated with this activity is:
05D (Youth Services) is defined as services for teenagers (13 to 19) which include
recreational services and teen counseling programs.
Scope of Services:
1. RECIPIENT will provide youth services and related services to 15 eligible program
participants from October 1, 2023 to September 30, 2024 with funding from the 2023-2024
Community Development Block Grant (CDBG) Program Year.
2. SUBRECIPIENT will provide a full day of Youth Care services to
program participants on the following days:
X Monday, X Tuesday, X Wednesday, X
5 program days between 3:00 A 'i1f�: d 6:00 A
15 eligible participants, at the following site(s):
Liberty Square Community Center
6304 N.W. 14th Avenue
Miami, FL 33147
15 eligible
Thursday, X Friday for a total of
to
Other tasks to be performed by the SUBRECIPIENT in connection with the provision of youth
care services include, but are not limited to, the following:
3. Perform eligibility determination: (24CFR 570.208(a)(1)(i) and 24CFR 570.506)
A. Only children and family meeting the following criteria will be considered eligible
program participants:
a. Reside in the City of Miami
b. A member of a low (extremely low to low) income household
c. Ages from 13 to 19 years old.
B. SUBRECIPIENT must keep in file proof of the information listed below demonstrating
that each program participant is eligible to receive program benefits:
a. City of Miami Public Service Application
b. Parent current picture identification
c. Proof of Participant's Age
i. Legible copy of a birth certificate
ii. School registrar information for active school year
d. Proof of living in the city and the district
i. School registrar information for active school year
1. Also include the following print outs from the below two links:
O https://www.miamidade.{ ,v/pa .asp
O Folio # must begin with 01- to be consider a City of Miami
resident.
O https://www.miamigov.com/Services/Your-
Nei ghborhood/Find-Mv-CommissionerDistrict-Map
e. Current HUD Income Limits Chart (At the time of client intake.)
i. https://www.huduser.gov/portal/datasets/il.html
f. Proof of Household Income (Any one of those documents will suffice.)
i. School registrar information showing meal qualification status (for
active school year)
ii. Pay Stub (not older than 90 days- 3 months of paycheck stubs)
iii. Bank Statement showing direct deposit amounts (not older than 90
days)
iv. Employer Statement / Letter (not older than 90 days)
v. Social Security Statement
vi. Medicaid Cards
vii. Section 8 certification
viii. AFDC / Food Stamp Authorization Statement ix. Latest Income Tax
Return
g. Proof of Legal Residency:
i. Last five (5) digits of clients SSN must be clearly written on application
ii. If illegal aliens, application must indicate their legal status
SUBRECIPIENT may replace program participants who stop receiving program benefits by
providing the information required in items 4 a. and b. for the new participant. SUBRECIPIENT
will not invoice the City of Miami until the proposed participant is certified as eligible by the City
of Miami.
4. At all times, maintain facilities in conformance with all applicable codes, licensing, and
other requirements for the operation of day care center and/or youth center. The facilities
must be handicapped accessible.
5. Procure services and equipment in a manner that provides, to the maximum extent,
practical, open and free competition and in compliance with 24 CFR 84.40-48.
6. As part of the programs, provide a range of structured social, educational and cultural
enrichment activities appropriate to the age group being served.
7. Maintain program and financial records documenting the eligibility, attendance, provision
of services, and SUBRECIPIENT expenses relative to the childcare services as a result of
the assistance the CDBG program.
8. SUBRECIPIENT will provide the following program reports to the City:
a. A monthly report for the services provided to eligible participants in a form
provided by the CITY. This report must include the date range when services were
provided, the name of the participant, type of service provided (after school or full
day), the last five digits of the participant's social security number and the number
of days served. This form must be signed by the Program Manager and Executive
Director.
b. A final Close -Out (financial report) and inventory report.
BACKGROUND SCREENING
9. SUBRECIPIENT agrees to comply with all requirements of Sections 1012.32 and
1012.465, Florida Statutes, and that SUBRECIPIENT, its agents, subcontractors and all
of its personnel who (1) are to be permitted access to school grounds when children are
present, (2) will have direct contact with children, or (3) have access or control of school
funds will successfully complete the background screening required by the referenced
statutes and meet the standards established by the statutes.
Authpr•'d Representative Signature:
10/10/2023
Date:
Name: Sheila Richardson
Title: Director
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
The foregoing instrument was acknowledged before me by means of V physical presence or ❑ online
notarization, this 1 0 day of October 20 23 by
Sheila Richardson of Helping Hands Youth Center, Inc, a Florida Not For
Profit Corporation, on behalf of the corporation. He/she is personally known to me or has produced
FL-DL- as identification.
[Notary Seal]:
Signature of Notary
CASSANDRA BUTLER
,• :Notary Public -State of Florida
I• F *1-.;Commission A HH 250885
'� r►e� My Commission Expires
April 07, 2026
EXHIBIT C
COMPENSATION AND BUDGET
YOUTH SERVICES PROGRAM
A. The maximum compensation under this Agreement shall be $ 15,000.00.
B. SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries Schedule
are attached hereto and made part of this Agreement.
C. All payments shall be for services provided only during the term of this Agreement and in compliance
with the previously approved Work Program (Exhibit B) and Program Budget.
D. Requests for payment should be made at least on a monthly basis. Reimbursement requests should
be submitted to the CITY by the 10th of the following month to the following email address
mcmartinez( miamigov.com. After the indebtedness has been incurred in a form provided by
the Department. Failure to comply with these time frames for requesting reimbursement/payment
may result in the rejection of those invoices within the reimbursement package which do not meet
these requirements.
E. Each written request for payment shall contain a statement declaring and affirming that services
were provided to certified program participants and in accordance with the approved Work Program
and Program Budget. All documentation in support of each request shall be subject to review and
approval by the CITY at the time the request is made.
F. All expenditures must be verified with a copy of the original invoice and a copy of a check or other
form of payment which was used to pay that specific invoice. In the event that an invoice is paid
by various funding sources, the copy of the invoice must indicate the exact amount (allocation)
paid by various funding sources equaling the total of the invoice. No miscellaneous categories
shall be accepted as a line -item budget.
G. The SUBRECIPIENT must submit the final request for payment to the CITY within ten (10)
calendar days following the termination date of this Agreement. If the SUBRECIPIENT fails to
comply with this requirement, the SUBRECIPIENT shall forfeit all rights to payment and the CITY
shall not honor any request submitted thereafter.
H. Any payment due under this Agreement may be withheld pending the receipt and approval by the
CITY of all reports due from the SUBRECIPIENT as a part of this Agreement and any
modifications thereto.
I. During the term hereof and for a period of five (5) years following the date of the last payment
made hereunder, the CITY shall have the right to review and audit the time records and related
records of the SUBRECIPIENT pertaining to any payments by the CITY.
Aut off, e : ep -esentative Signature:
Print Name: Sheila Richardson
Title: Director
10/10/2023
Date
BUDGET FORM I
CITY OF MIAMI
DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT
AGENCY:
PERIOD
FUNDING SOURCE
BUDGET NARRATIVE BY LINE ITEM
Helping Hands Youth Center, Inc.
October 1, 2023 through September 30, 2024
Citti of Miami - CDBG (Public Services)
ITEM
DESCRIPTION
AMOUNT
Professional Service
Oversees the program day to day operations, which consists of program
data, generating reports, grants reports, program fiscal office duties
$15,000.00
registering participants in after school program, clerical duties, maintain
participants files, maintain program financial records etc, working with
participants in program.
CITY OF MIAMI
DEPARTMENT OF COMMUNITY DEVELOPMENT
AGENCY: Heaping Hands Youth Center. Inc.
STAFF SALARY FORECAST
BUDGET FORM II
PERIOD COVERING: October 1, 2023 through Septembei
Employee Name
Position Title
Social
Security
Ethnicity
Type of
Employee
Pt/Ft
Period
Budgeted
Pay Periods
Annual
Gross
Salary
Total Salary
Per Pay Period
Percent of
Salary
Charged to City
Total Amount
Charged to
City
Sheila Richardson
Director
Africian
American
PT
10/01/2023
09/30/2024
$15,000.00
$15,000.00
625.00
100%
$15,000.00
$o.ao
AGENCY: Helping Hands Youth Center, Inc.
COST ALLOCATION PLAN
BUDGET FORM III
1 OF 2
Period Being Cost Allocated: October 1, 2023 through September 30, 2024
Effective Date
_
Line -Item Description
%
CDBG
%
%
%
%
Total
101 STAFF SALARIES
200 STAFF MICA
201 STAFF FICA
202 STAFF WORKERS COMP.
203 STAFF UNEMPLOYMENT
204 STAFF GROUP HEALTH INS.
206 RETIREMENT STAFF
250 PROFESSIONAL SERVICES
100
$15,000.00
$15,000.00
252 AUDIT COST_
_
260 SPECIAL
261 TEMPORARY STAFF
270 INDIRECT COST
300 DIR. PUB. OFF. BOND
301 GEN. LIABILITY INS.
302 AUTO LIABILITY
303 BONDING
_
304 OTHER INSURANCE
350 TELEPHONE
360 ELECTRICAL SRVS.
370 GARBAGE
380 WATER & SEWER
400 EQUIPMENT REPAIR
410 EQUIPMENT MAINT.
411 BLDG. MAINTENANCE
415 CONF. & PROF. MTNG.
420 CONTRACTUAL MAINT.
421 MAINT. VEHICLE
422 OPERATIONAL MAINT.
VEHICLE (GASOLINE)
COST ALLOCATION PLAN
AGENCY: Helping Hands Youth Center, Inc.
BUDGET FORM III
2 OF 2
Effective Date ti
Line -Item Description
%
%
%
%
%
Total
450 EQUIPMENT RENTAL
460 SPACE RENTAL
501 POSTAGE
502 PRINTING OUTSIDE
503 PUBLICATIONS
504 ADVERTISING
507 MEMBERSHIP
510 LOCAL TRAVEL
511 OUT OF TOWN TRAVEL
513 PKNG. M.RAIL—STAFF
520 PRINTING REPRO.
SUPPLIES
521 OFFICE SUP. STAFF
522 TRAINING SUPPLIES
524 SPEC. SUP. ISFETC1
525 EXPENDABLE TOOL
SUPPLIES (SFETC)
_
526 COMPUTER SUPPLIES
527 SUPPORTIVE SERVICE
528 CHILD CARE/SUPP
SERVICES
542 TUITION & BOOKS
600 O/T WAGES
(PARTICIPANT)
_
900 CAPITAL OUTLAY EQUIP
901 OFFICE FURNITURE
(BELOW $500.00)
902 SOFTWARE
902 SOFTWARE
TOTAL
EXHIBIT D
CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid, or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of an
agency a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
(3) This undersigned shall require that the language of this certification be included in the
award documents for "All" sub -awards at all tiers (including subcontracts, sub -grants, and
contracts under grants, loans, and cooperative agreements) and that all sub -recipients shall certify
and disclose accordingly.
* Note: In these instances, "All" in the Final Rule is expected to be clarified to show that it applies
to cover Contract/grant transactions over $100,000 (per QMB).
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a pre -requisite for making
or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
Authorized Representative Signature:
Print Name: Sheila Richardson
Title: Director
10/10/2023
Date
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
The foregoing instrument was acknowledged before me by means of cd physical presence or ❑
online notarization, this 10th day of October 20 23 by
Sheila Richardson of Helping Hands Youth Center, Inc.
a FI Not for Profit corporation, on behalf of the corporation. He/she is personally known to
me or has produced FL - DL - a., identification.
[Notary Seal
, ,V;,,,,,, CASSANDRA BUTLER
c0/iAik gy Notary Public -State of Florida
•= Commis ion # HH 250895
My Commission Expires
April 07, 2026
ture of Notary
EXHIBIT E
CERTIFICATION REGARDING DEBARMENT, SUSPENSION & OTHER
RESPONSIBILITY MATTERS
PRIMARY COVERED TRANSACTIONS
1. Subrecipient certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, and declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency.
b. Have not within a three-year period preceding this proposal been convicted of
or had a civil judgement rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or falsification
or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph 1.b of this certification; and
d. Have not within a three-year period preceding this application/proposal had one
or more public transactions (Federal, State, or local) terminated for cause or
default.
2. Where the prospective primary participant is unable to certify to any of the statements
in this certification, such prospective participant shall submit an explanation to the City
of Miami.
Authorized Representative Signature:
Print Name: Sheila Richardson
Title: Director
10/10/2023
Date
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
The foregoing instrument was acknowledged before me by means of V physical presence or ❑
online notarization, this 10th day of October 20 23 by
Sheila Richardson of Helping Hands Youth Center, Inc _,
a FL Not for Profit corporation, on behalf of the corporation. He/she is personally known to
me or has produced FL - DL- identification.
[Notary [Notary Seal]:
CASSANDRA BUTLER
?a'rNotary Public -State of Florida
Commission # HH 250895
3'TTTTIP
nnuMy Commission Expires
', `� `� April 07, 2026
at` ur ofNotary
EXHIBIT F
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(A).
FLORIDA STATUTES ON PUBLIC ENTITY CRIME
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
City of Miami Florida Department of Housing & Community Development
1. This sworn statement is submitted to Community Develoopment Block Grant (CDBG)
by
Sheila Richardson / Director
(Print this individual's name and title)
for Helping Hands Youth Center, Inc.
(Print name of entity submitting statements)
whose business address is 6304 N.W. 14th Avenue Miami, FL 33147
and if applicable is Federal Employer Identification Number (FEIN) is 65-0963338
If the entity has no FEIN, include the Social Security Number of the individual signing this sworn
Statement:
2. I understand that a "public entity crime" as defined in paragraph 287.133(1)(a), Florida Statutes,
mean a violation of any state or federal law by a person with respect to and directly related to the
transactions of business with any public entity or with an agency or political subdivision of any
other state or with the United States including, but not limited to any bid or contract for goods or
services to be provided to any public entity or any agency or political subdivision of any other state
or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
3. I understand that "convicted" or "convection" as defined in Paragraph 287.133(1)(6), Florida
Statutes means a finding of guilt or a conviction of a public entity crime, with or without
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a Jury verdict, nonjury trial, or entry of
a plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defined in paragraph 287.133(1)(a), Florida Statutes, means:
1. A predecessor or successor of a person convicted of public entity crime; or
2. An entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executives, partners, shareholders, employees, members, and agents who are active
in the management of an affiliate. The ownership by one person of shares constituting a
controlling interest in another person, or a pooling of equipment or income among persons when
not for fair market value under an arm's length agreement, shall be a prima facie case that one
person controls another person. A person who knowingly enters into a joint venture with a person
who has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the legal
power to enter into a binding contract and which bids or applies to bid on contracts for the provision
of goods or services let by a public entity, or which otherwise transacts or applies to transact
business with a public entity. The term "person" includes those officers, executives, partners,
shareholders, employees, members, and agents who are active in management of an entity.
6. Based on information and belief, the statement which I have marked below is true in a relation
to the entity submitting this sworn statement. (Please indicate with an "X" which statement
applies).
X Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or any affiliate of the entity has been charged with and convicted of a
public entity crime within the past 36 months.
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime within the past 36 months. AND (Please indicate which additional statement
applies).
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or agents who are active in the management of the entity, or an affiliate
of the entity has been charged with and convicted of a public entity crime within the past 36 months.
However, there has been a subsequent proceeding before a Hearing Officers of the State of Florida,
Division of Administrative Hearings and the Final Order by the Hearing Officer determined that it
was not in the public interest to place the entity submitting this sworn statement on the convicted
vendor list. (Attached is a copy of the final order).
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE
IS FOR THE PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH
DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED AND FOR THE
PERIOD OF THE CONTRACT ENTERED INTO, WHICHEVER PERIOD IS LONGER.
I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY
PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD
AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY
TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
Authorized Representative Signature:
Print Name: Sheila Richardson
Title: Director
10/10/2023
Date
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
The foregoing instrument was acknowledged before me by means of 0 physical presence or D
online notarization, this 10th day of October 20 23 by
Sheila Richardson of Helping Hands Youth Center, Inc.
a FL Not for Profit corporation, on behalf of the corporation. He/she is personally known to
me or has produced FL - DL - \s j4entification.
[Notary Se
..+��Ptn, CASSANDRA BUTLER
fig''" `�Notary Public -State of Florida
-• /'r . Commission # HH 250895
q`Trf1"'�My . Commission Expires
'Imti'�April 07, 2026
•
Sigl�iature of Notary
Exhibit G
INSURANCE REQUIREMENTS
PUBLIC SERVICE AND ECONOMIC
DEVELOPMENT PROGRAMS FOR
HOUSING & COMMUNITY DEVELOPMENT
I. Commercial General Liability (Primary & Non Contributory)
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $300,000
General Aggregate Limit $600,000
Products/Completed Operations $300,000
Personal and Advertising Injury $300,000
B. Endorsements Required
City of Miami included listed as additional insured (endorsement
Required)
Explosion, Collapse, & Underground Hazard (If Applicable)
Contingent Liability/Contractual Liability
Premises & Operations Liability
Example. "The City of Miami is named additional insured on the general liability. On a
primary and non-contributory basis. All policy and conditions apply."
II. Business Automobile Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Owned Autos/Scheduled Autos
Including coverage for Hired and Non -Owned Autos
Combined Single Limit $ 300,000
B. Endorsements Required
City of Miami included as an Additional Insured
Example. "The City of Miami is named additional insured on the automobile liability.
Note: If agency does not own any vehicles please submit this stamen on the agency's
dated letterhead and signed by the authorized representative.
III. Worker's Compensation
Limits of Liability
Statutory -State of Florida
Employer's Liability
A. Limits of Liability
$100,000 for bodily injury caused by an accident, each accident.
$100,000 for bodily injury caused by disease, each employee
$500,000 for bodily injury caused by disease, policy limit
IV. Professional Liability (If Applicable)
Each Claim
Policy Aggregate
$250,000
$250,000
V. Certificate Holder Information should be listed as the following:
City of Miami
444 SW 2nd Avenue
Miami, FL 33130
'THE DEPARTMENT OF RISK MANAGEMENT RESERVES THE RIGHT TO
SOLICIT ADDITIONAL INSURANCE COVERAGE AS MAYBE APPLICABLE IN
CONNECTION TO A PARTICULAR RISK, OR SCOPE OF SERVICES/WORK
PROGRAM"
THE ABOVE POLICIES SHALL PROVIDE THE CITY OF MIAMI WITH
WRITTEN NOTICE OF CANCELLATION IN ACCORDANCE WITH POLICY
PROVISIONS.
Companies authorized to do business in the State of Florida, with the following
qualifications, shall issue all insurance policies required above:
The company must be rated no less than "A-" as to management, and no less
than "Class V" as to Financial Strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New Jersey, or its
equivalent. All policies and /or certificates of insurance are subject to review and
verification by Risk Management prior to insurance approval.
AC RO®
CERTIFICATE OF LIABILITY INSURANCE
DATE IMMIDO/YYYY)
10/05/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTWICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
C. BRIAN HART INSURANCE CORPORATION
8880 NW 7TH AVNUE
FAX 305 696-8634
MIAMI, FL 33150
INSURED
HELPING HANDS YOUTH CENTER, INC
6304 NW 14TH AVENUE
MIAMI, FL 33147
COVERAGES
CERTIFICATE NUMBER:
arci- CAREY B HART
(rAIcn, Ear:305-836-5206 i Not 305-696-8634
E-MAIL
ADDRESS: C/AREY@CBRIANHART.COM
INSUREIAMAFFOrmINGCOVERAGE NAMCZ _
INSURER A :UNITED STATES LIABILITY INSURANCE CO 002541
INSURER B :
INSURER C:
INSURER D:
INSURER E :
INSURER F:
REVISION NUMBER:
THIS
INDICATED.
CERTIFICATE
EXCLUSIONS
INSR
IS TO CERTIFY THAT THE POLICIES OF
NOTWITHSTANDING ANY REQUIREMENT,
MAY BE ISSUED OR MAY PERTAIN,
AND CONDITIONS OF SUCH POLICIES.
INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE
TERM OR CONDITION OF ANY CONTRACT OR
THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED
LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID
« D Stwo UBR_ — - POLICY NUMBER IMIiR>EIIYYYYI
INSURED NAMED ABOVE FOR THE POLICY PERIOD
OTHER DOCUMENT WITH RESPECT TO WHICH THIS
HEREIN IS SUBJECT TO ALL THE TERMS,
CLAIMS.
iADOL
TYPE OF INSURANCE .
I ,ennvYYYf LMITS
A
X
COMMERCIAL GENERALUABIIITY
X NPP1615790A 11-29-2023i1-29-2('°
- EACHOCCURRENCE $ 1,000,000
CLAIMS -MADE X OCCUR
PREHISES0 REowrmce $ 300,000
GEN'L
X
MED EXP (Anyone person) $ 5,000
1 PERSONAL & ADV INJURY S 1, 000, 000
AGGREGATE LIMIT APPLIES PER:
POUCY PET LOC
OTHER:
GENERAL AGGREGATE s 2,000,000
PRODUCTS- COMP/OP AGG Is INCLUDED
I $
A
AUTOMOBILELIABLITY X NPP1615790A 1-29-202
ANY AUTO
OWNED SCHEDULED
_ AUTOS ONLY AUTOS
HIRED NON -OWNED
v AUTOS ONLY _Ii. AUTOS ONLY
COM&NEDSINGLELIMtr g 1,000, 000
1-29-20 IEa
INdl
BODILY INJURY (Per person) S
BODILY INJURY (Per accident) $
PROPERTY DAMAGE S
.i-rr accident)
$
UMBRELLA LIAB OCCUR
EXCESS LIAB I CLAIMS -MADE
I EACH OCCURRENCE $
AGGREGATE S
DED RETENTION S
$
WORKERS
AND
ANY
OFFICER/MEMBER
(Mandatory
If yes,
DESCRIPTION
COMPENSATION
EMPLOYERS' LIABILITY Y/N
PROPRIETORIPARTNER/EXECUTIVE
EXCLUDED?
NIA
PER OTH-
STATUTE ER
EL EACH ACCIDENT $
-
EL DISEASE - EA EMPLOYEE $
in NH)
describe under
OF OPERATIONS below
EL DISEASE POLICY LIMIT S
A IPROFESSIONAL E & O LIABILITY
ABUSE & MOLESTATION
1
NPP1615790A 11-29-202311-29-2024 $1,000,000 EACH INCIDENT $2,000'000 AGGREGATE
I $100,000 EACH CLAM $200,0T AGGREGATE
,
DESCRPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space B required)
CITY OF MIAMI AS ADDITIONAL INSURED WITH REGARDS TO COMMERCIAL GENERAL LAIBILITY COVERAGE AND HIRED
NON -OWNED AUTO
PRIMARY & NON-CONTRIBUTORY ENDORSEMENT APPLIES
CERTIFICATE HOLDER
CANCELLATION
CITY OF MIAMI
444 SW 2ND AVENU
MIAMI, FL 33130
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHOR REPRESENTATrTlE
®1988-2015 AC
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
CORPORATION. All rights reserved.
Helping Hands Youth Center, Inc.
Helping Kids Prepare for Life
6304 N.W. 14th Avenue
Miami, FL 33147
Office: (305) 788-6394
Email: helpinghandsvouthcenter@gmail.com
Website: www.helpinghandsvouthcenter.com
October 13, 2023
To: City of Miami Dept. Of Housing & Community Dev.
Re: Election to Waive WC
From: Helping Hands Youth Center, Inc.
This letter is to inform you that as of October 01, 2023, that Helping Hands Youth Center, Inc. is in
compliance with FL Statute 440 because we have less than 4 W-2 employees.
Any questions please call office.
Sincer
Sheila Richardson, Director
Helping Hands Youth Center, Inc.
Helping Kids Prepare for Life
6304 N.W. 14th Avenue
Miami, FL 33147
Office: (305) 788-6394
Email: helpinghandsvouthcenter@gmail.com
Website: www.helpinghandsvouthcenter.com
October 13, 2023
To: City of Miami Dept. Of Housing & Community Dev.
Re: Owned Vehicles
From: Helping Hands Youth Center, Inc.
This letter is to inform you that as of October 01, 2023, that Helping Hands Youth Center, Inc. does not
operate or owned vehicle, however we use transportation companies as needed.
Any questions please call Office.
Sincerely,
Sheila Richardson, Director
Person Profile
First Name: SHEILA
Middle Name:
Last Name:
Suffix:
Aliases:
SSN:
Date of Birth:
Place of Birth:
DENISE
RICHARDSON
MCCRAY,
SHEILA
12/30/1966
Florida
Address Line 1: 11915 NW 21ST Sex: FEMALE
AVENUE
Address Line 2: Race: BLACK
"City: MIAMI Hair Color: Black
* State: Florida Eye Color: Black
`ZIP: 33167 Height: 5' 06"
County: Weight: 156 Ibs,
Phone Number: 305-788-6394
Email Address: SRINDIA15@AOL.COM
Edit
Screenings in Process
Screening # Provider
Initiate New Screening
Submitted Date
Initiate Agency Review
Retained Prints Expiration Date: 10/24/2027
Clearinghouse Screening Available?: Yes
Status
Initiate Resubmission
Status Date Action
Department of Children and Families Eligibility
The Department has reviewed child welfare records for the State of Florida.
This search was conducted in Florida's Automated Child Welfare Information System (SACWIS).
J There is no record of the applicant being listed as the caregiver responsible for a verified finding of abuse, abandonment or neglect of a
child.
The individual may request additional information pursuant to s.39.202, Florida Statutes.
Item
DCF General
DCF Child Care
DCF Substance Abuse
DCF Summer Camps
DCF Mental Health
APD General
APD Developmental Disability Centers
APD CDC
Status
Eligible
Eligible
Eligible
Agency Review Required
Agency Review Required
Agency Review Required
Agency Review Required
Agency Review Required
Eligibility Determination Date
11/9/2022
11/9/2022
11/9/2022
Department of Health Licensure Status (As reported by the DOH Medical Quality Assurance Licensure system) 0
Profession License # Original Date Expiration Date License Status
CERTIFIED NURSING ASSISTANT
APPLICATION IN
PROCESS
Employment/Contract History (As reported to Honda's Background Screening Clearinghouse by provider employers.)
Provider
Helping Hands Youth Center
Inc(Non-AS) - 11137269Z
Helping Hands Youth Center
Inc(Non-AS) - 11137269Z
Helping Hands Youth Center
Inc(Non-AS) - 11137269Z
Helping Hands Youth Center
Inc(Non-AS) - 11137269Z
New Search
Position Provisional Hire/Contract Date Permanent Hire/Contract Date End Date Action
Volunteer 09/15/2022 Edit
Director 08/01/2022 Edit
Director 06/01/2022 Edit
Director 01/01/1999 Edit
View/Print Version
Explanation of Results
Add Employment/Contract Record
HelpingHandsYouth99$$
If you have any background screening questions or issues please contact us.
Olivera, Rosemary
From: Galo, Monica
Sent: Monday, December 18, 2023 10:45 AM
To: Lee, Denise; Olivera, Rosemary; Ewan, Nicole; Hannon, Todd; Pereira, Raymond
Subject: Executed Agreement - Helping Hands Youth Center CDBG $15000
Attachments: Executed Agreement Helping Hand Youth Center $15,000.pdf
Good morning,
Please find attached the fully executed copy of an agreement from DocuSign that is to be considered an
original agreement for your records.
Thank you,
Monica Galo
i