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24705
AGREEMENT INFORMATION AGREEMENT NUMBER 24705 NAME/TYPE OF AGREEMENT STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT DESCRIPTION MODIFICATION #4 TO SUBGRANT AGREEMENT/EXTENDING UASI GRANT AGREEMENT/FILE ID: 8649/R-21-0142/MATTER ID: 23-2691 EFFECTIVE DATE ATTESTED BY TODD B. HANNON ATTESTED DATE 11/3/2023 DATE RECEIVED FROM ISSUING DEPT. 12/13/2023 NOTE DOCUSIGN AGREEMENT BY EMAIL U R \ • CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Fire -Rescue DEPT. CONTACT PERSON: Maria T. Martinez EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "State of Florida Division of Emergency Management" IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? El YES J NO ❑ TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? YES NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT PROFESSIONAL SERVICES AGREEMENT GRANT AGREEMENT El EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT PURPOSE OF ITEM (BRIEF SUMMARY): Modification #4 extending UASI Grant Agreement FY 2020 until June 30Eh, 2024. COMMISSION APPROVAL DATE: 4/8/2021 FILE 10: 8649 ENACTMENT NO.: R-21-0142 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINTANDSIGN APPROVAL BY DEPARTMENTAL DIRECTOR November 2 , 2023 pp N0T� T ro SIGNATURRE:' 4- �,_, - geed bY: °""' M�G"1f1 SUBMITTED TO RISK MANAGEMENT November 2, 2023 997`Q2 4P9'Ds49k. PRINT: ANN — M�ARPE I 09: 31: 1 J,T SIGNATURE: ' T. - SUBMITTED TO CITY ATTORNEY November 2, 2023 PRINT: VICT I 10:40:09 SIGNATURE: P799GGE71i]EidL7--- liTDE DS 40:r4 . , PA- FlDraonrsoae7... APPROVAL BY ASSISTANT CITY MANAGER PRINT: SIGNATURE: RECEIVED BY CITY MANAGER November 2, 2023 PRINT: ART NORIEGA uStgnedby: 120:21: i SIGNATURE' `"""' 1411461. 8,,oefeca72DD42a... PRINT: SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: 1) ONE ORIGINAL TO CITY CLERK, 2) ONE COPY TO CITY ATTORNEY'S OFFICE, 3) REMAINING ORIGINALS) TO ORIGINATING DEPARTMENT PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER MODIFICATION #4 TO SUBGRANT AGREEMENT BETWEEN THE DIVISION OF EMERGENCY MANAGEMENT AND THE CITY OF MIAMI This Modification is made and entered into by and between the State of Florida, Division of Emergency Management ("the Division"), and the City of Miami ("Recipient"), to modify Contract Number R0232, which began on May 17, 2021 ("the Agreement"). WHEREAS, the Division and the Recipient have entered into the Agreement, pursuant to which the Division has provided a subgrant to Recipient under the Urban Area Security Initiative Grant program in the amount of $14,012,500.00. WHEREAS, the Agreement expires on December 31, 2023; and, WHEREAS, the Division and the Recipient desire to reinstate and extend the terms of the Agreement; and, WHEREAS, the Division and the Recipient desire to modify the Agreement; and, WHEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: 1. The Agreement is hereby extended as though it had never expired. 2. Paragraph 8 of the Agreement is hereby amended to read as follows: This Agreement shall begin upon execution by both parties and shall end on June 30, 2024, unless terminated earlier in accordance with the provisions of Paragraph (17) of this Agreement. Consistent with the definition of "period of performance" contained in 2 C.F.R. §200.77, the term "period of agreement" refers to the time during which the Sub -Recipient "may incur new obligations to carry out the work authorized under" this Agreement. In accordance with 2 C.F.R. §200.309, the Sub -Recipient may receive reimbursement under this Agreement only for "allowable costs incurred during the period of performance." In accordance with section 215.971(1)(d), Florida Statutes, the Sub -Recipient may expend funds authorized by this Agreement "only for allowable costs resulting from obligations incurred during" the period of agreement. 3. All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform with this Modification, effective as of the date of the last execution of this Modification by both parties. 4. All provisions not in conflict with this Modification remain in full force and effect and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the dates set out below. RECIPIENT: THE CITY OF MIAMI �UocuSigned by: Q By: rfilw f hvitla 86ocr6c372DD42A..- Name and Title: Date: Arthur Noriega, City Manager November 2, 2023 120:21:08 EDT DIVISION OF EMERGE DJ"CY MANAGEMENT By: iii Name and Title: Kevin Guthrie, Director tf/in" eepod1/4_5. 13e_ Date: z Dee-.evo(tr zoza ATTEST: DocuSigned by: By: DocuSigned by: C46434566DCr, ISO... Todd B. Hannon City Clerk APPROVED AS TO FORM AND CORRECTNESS DocuSigned by: DS Y. A FiFF9 n FgFFfld7 Victoria Mendez City Attorney THE CITY OF MIAMI, a municipal Corporation of the State of Florida r DocuSigned by: Qvittur IV6 itla BY: .\-8,,acFs1-172DD,2a.. Arthur Noriega City Manager APPROVED AS TO INSURANCE REQUIREMENTS DocuSigned by: [-Frain/ [ Pont-') By• 2 396C6318214E7_ Ann -Marie Sharpe, Director Department of Risk Management Counterparts and Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request, CITY OF MIAMI DOCUMENT ROUTING Fl RM ORIGINATING DEPARTMENT: FT.re► Rescue DEPT. CONTACT PERSON: Marla T.'Martiinez. EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITY; "State of Florida Division of Ernergency Management* IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? j YES. NCB TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? E YES NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT PROFESSIONAL SERVICES AGREEMENT X GRANT AGREEMENT EXPERT CONSULTANT AGREEMENT ].LICENSE AGREEMENT 0 PUBLIC WORKS AI" 'UMW �I MAINTENANCE AGREEMENT INTER -LOCAL AGREEMENT 0 LEASE AGREEMENT c PURCHASE OR SALE AC:KEMENT OTHER. (PLEASE SPECIFY PURPOSE OF ITEM (BRIEF SUMMARY): ModII'iratlon.# tending A:SI Grant Azreen:entP'Y' 202l) Dgcg ber, 31'1, 2.(12; CONIM1SS ION APPROVAL DATE: 418/2021 FILE ID: 49 ENAC I, TENT Na:R-21-0142 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL PLEASE EXPLAIN; .. . APPROVAL BY DEPARTMENTAL DIRECTOR RISK MANAGEMENT ED TO CITY ATTORNEY APPROVAL BY ASSISTANT CITY MANAGER EIVED-Y CITY MANAGER ONE ORIGINAL TO CITY CLERK, ONE COPY TO CITY ;ATTO NEVS,;OFFICE, REMAINING ORIGINAL(*TaDRIGINATING DEPARTMENT PLEASE ATTACH THIS ROUTldo EXECUTIO Date PLEASE PRINT AND SIGN July 18, 2023 115I(a2T.5a Gawsnu by: ICsNA7'URE. 11 ¢6944,497�D5�M18fi-w. PRINT: ANN—. PTA,9 ARPE [ 10:58:58 DT GNNATURE: C IP6t1A 444-ft? 2739$-CE-310214E7,.. I.N. iiT: 'VICT Ii., ; slygmE 21:59:53 NATU T: SIGNATURE.:. RIN'P:. ART 14:02:02 GNATU PRINT: SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: NORIEGA DT DocuSigned by, a novice 6D#2A '. . FORM TO ALL DOCUMENTS THAT REQUIRE BY THE CITY MANAGER MODIFICATION #3 T4 SUGGRANT AGREEMENT BETWEEN THE DIVISION OF EMERGENCY MANAGEMENT AND THE CITY OF MIAN11 This Modification is made and entered into by and between the State of Florida, Division of Emergency Management ("the Division"), and the City of Miami ("Recipient"'), tci modify Contract. Nurnber R0232, which began on May 17, .2021 ("the Agreement"), WHEREAS, the Division and the Recipient have entered into the Agreement, pursuant to which the Division has provided a subgrant to Recipient under the Urban Area Security initiative Grant program in the amount of 1d Q1.2,500,0 . WHEREAS, the Agreement expires on. Septerlber $O."2023; and, WHEREAS, the Division and ttie Recipient desire to reinstate and extend the terms of the Agreement; and, WHEREAS, the Division and r he Recipient desire to tt odify the Agree ent; and, WHEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as. follows: 1. The Agreement is hereby extended as though it had never expired. 2 Paragraph 8 of the Agreement is hereby amended to read as follows: This Agreement shall begin upon execution by both parties and shall end. on December 31x 2023, unless terminated earlier in accordance with the provisions of Paragraph (17) of this Agreement, Consistent with the definition of "period of performance" contained in 2 C.F.R. §200 77, the term 'period of agreement" refers to the time during which the Sub-Reciplent "may incur new obligations to carry out the work authorized under'. this Agreement. In accordance with 2 C.F.Rx §200 309, the Sub -Recipient may receive reimbursement under this Agreement only fore"ailowablo costs Incurred,during the period of performance.„ in accordance with section 215.971(1)(d), Florida Statutes, the Sub -Recipient may expend funds authorized by this Agreement "only for allowable costs resulting from obligations incurred during"" the period of agreement. 3: Ali provisions of the Agreement being modified and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform with. this. Modification, effective as of the date of the last execution of this Modification by both .parties. 4. A. provisions not in conflict with this Modification remain in full force and effect and are to be performed at the level specified in the Agreement, IN WITNESS WHEREOF, tli the dates set out below. Pa RECIPIENT: THE CITY OF MIAMI y: �' DocuSIgneddh by: �� r�0 he t have executed this Modifraataan as oaf Arthur Noriega, City Manager lee and Title; July 31, 2023 1 14:02:02 EDT DIVISION OF EMERGENCY MANAGEMENT Linda ^y/A1 /' blgfhslly signed by Linda McWhorter Linda McWhorter. LrndalMCWllorteY,ou�a EMIlsers, ou=Preparednessi eittaflo-Lfnda,MaWhorteltsem.myflorlda.com bale: 2023A3.1013:19;11-04'90 for: Name.and Title: Kevin•Guthrie, Dire t0 See e-signature above Dat: ATTEST By: DocuSigned by: Todd B. Hannon City Clerk DocuSigned by: APPROVED AS TO FORM AND CORRECTNESS E--DS ,,,--DacuSIgned by: ,Letan;eL L By: ......__E1FpcoAFFE:0457 Victoria IVIendez City Attorney THE CITY OF MIAMi, a municipal Corporation of the State of Florida By: DocuSigned by: vgair Nariw, CF4427.2Di3124 Arthur Noriega City Manager APPROVED AS TO INSURANCE REQUIREMENTS DocuSigned by: By: FrAtitt aN4ti5 AnnNlarie Sharpe, Director Depprtme:nt of RiA‹ Management Counterparts• and Electronic signatures. This Agreement may be executed in any number of counterparts, each of which so executed shall he deemed to be an original, and such counterparts shail together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name Is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. cuSign Envelope in 6CB4DFAe A4AC-4 E2 AE9C-13E CQ47EOE3i CITY OF MIAMI. DOCUMENT ROUTING FORM ORIG!NATI'NG DEPARTMENT; Fire~Reseue DEPT CONTACT PERSON; Maria T. Martinez EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITYa ;'State of Florida Division of Emergency Management! IS THIS AG"RE.EMENT.A RESULT OE' A COMPETITIVE PROCUREMENT PROCESS? 0 YES NO TOTAL CONTI ACT AMOUNT; $ FUNDING VG INVOLVED? 0 YES NO TYPE .OF AGREEMENT; MANAGEMENT ACREEME.NT PROFESSIONAL SERVICES AGREEMENT GRANT AGREEMENT EXPERT CONSULTANT AGREEMENT Q LICENSE. AGREEMENT' Q PUBLIC WORKS AGREEMENT. EJ MAINTENANCE .AGREEMENT 0 INTER -LOCAL AGREEMENT [a,LEASE AGREEMENT 0 PURCHASE OR SALE; AGREEMENT OTHER: (PLEASE SPECIFY PURPOSE OF ITEM (.BRIEU:MMA Y); Sg4tewkl r 30'r Q23. COMMISSION APPROVAL DATE: , 4/,8/2Qf"t. d" c iti.o.n #2 ext m4:i'n , ILASI Grant A ree erat FILE ID: IF THIS DOES NOT ,REQUIRE COMMISSION 64 E NACTIV 2Q24 until NT NO.: R-4,420,1,. LEASE EXPLAIN; APPROVAL BY DEPART APP:ROVAL'BY A ANT CITY MANAGER Date May 10, 202 PLEASE PRINT; Tyror: 14;42:3 `E GNATURE: PRINT AND SIGN PRINT: A`t�NN y-v,1 :E4:& ; 14 . E1.+. d SIGNATURE; RE; "V1CT 23 S3:00 NATU R PRINT: SIGNATURE: M44 ARP ,, RCEIVED BY CITY MANAGER. ONE ORIGINAL TO CITY CLERK, ) ONE COPY TO CIT) ATTQRNEY'O OFFICE, 1 EMAINING.OR1G(N .L(SYTOTOR1.. ATINt DEPARTMENT y 202:3 PRINT: ART .NC MEGA. 17 ; 3 2 :10 t r Do Sigriodi 4Y; SIGNATURE: PRINT: SIGNATURE: PR TNT: SIGNATtRE, PRINT: SIGNATURE: PLEASE ATTACH T IS ROUTING FORM TO ALL DOCUMENTS THAT EXECUTION BY THE CITY MANAGER U! Dora igEnvelope i.D: sCB4DFA6-A4AC-4 2-AE9C-8F GD47 Ell MODIFICATION #2 TO SUBGR.ANT AGREEMENT BETWEEN THE DIVISION OF EMERGENCY MANAGEMENT AND THE CITY OF MIAMI This Modification is Trade and entered Into by and between the State of Florida,. Division of Emergency Management ("the Division"), and the City of M€arni ("Recipient"), to modify Contract Number R0232, which began on May 17, 2021 ("the Agreement"), WHEREAS, the Division and the Recipient have entered Into the Agreement, pursuant to which the Division has provided .a subgrant to Recipient under the State Homeland Security Grant program of 114 012 500.00.. WHEREAS, the Agreement expires on June O, 2023; and, WHEREAS, the Division and the Recipient desire to reinstate and extend the terms of the Agreement; and, WHEREAS, the Division and the Recipient desire to modify the Agreement; and, WHEREFORE, in consideration of the mutual promises of the parties contained herein„ the parties agree as follows: 1. The Agreement is hereby extended as though it had never expired, 2. Paragraph 8 of the Agreement .s hereby amended to read as follows:. This Agreement shall begin upon execution by both parties and shall end can September 30, 2023, unless terminated earlier in accordance with the provisions of Paragraph (17) of this Agreement. Consistent with the definition of "period of performance contained in 2 CRF.R. §2OO,77, the term "period of agreement" refers to the time during which the Sub -Recipient "may incur new obligations to carry out the work authorized under" this Agreement, In accordance with 2 C,F.R. §200.309, the Sub -Recipient may receive reimbursement under this Agreement only for "allowable costs incurred during the period of performance," In accordance with section 215,971(1)(d), Florida Statutes, the S:ab-Recipient may expend funds authorized by this Agreement "only for allowable costs resulting from obligations incurred during' the period of agreement, 3. All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform with this Modification, effective as of the date of the last execution of this Modification by both parties. 4. All provisions not in conflict with this Modification remain in full force and e to be performed at the level specified in the Agreement, ec and are lop D OCB4DFAG.A4AC-4-F AE9C-8F6CDPEOE31 IN WITNESS WI-IEREOF, the parties hereto have e.xeouted this Modification as of the dates set out below, RECIPIENT: THE CITY OF MIAMI DINA nest byt ttrOatr Porky, '',-..-04.Artigerrfrg,d2" Name and Title: Arthur Noriega, City Manager May Date: 15, 2023 1 173210 EDT DIVISION OF EMERGENCY MANAGEMENT Linda McWh By: p#tagyslqivl C11,101a 11.0%1.5,0 rt. er ;:,.:Petkptekdres-5, Lioskti h1/4".04 in.liiAtIticrahitY.1}A42Fitiem:fro41661*.alvo Ow. Ig123.0%.X t0E4716,44,00 for: Name and Title: KeWn Guthrie, Direct ate: See e-signature above PocioSign Envelope 41)FAO-A4AC-4F -AE9C•ZECD47E0E31 AirEST: By: DocuSigned by: .....--Dboueigned by; Todd B, Hannon City Clerk APPROVED AS TO FORM AND CORRECTNESS 0 BY; ricrq61,PRFU4S7;, Victoria Mendez City Attorney THE CITY OF MIAMI, a municipal Corporation of the State of Florida 0cmuSfgnod by: argufrue Newity, 41C 110372E70 (M1 Arthur Noriega • City Manager APPROVED AS TO INSURANCE REQUIREMENTS e---0D04Sicirio0 by; Ann -Marie Sharpe, Director Department of Risk Managem n counterparts and Electronic Signature& This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same Agreement, The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimilef PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party prey iciing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request, A 4FE2 E9C4F D47E0E31 DocuSign Envelope ID: 6C1340FAS. coot: CT'( OF MIAP/11 DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT; Fire.Rescue DEPT. CONTACT PERSON: Mara T. Martinez TOTAL CONTRACT AMOUNT; S TYPE OF AGREEMENT: o MANAGEMENT AGREEMENT PROFESSIONAL SERVICES AGREEMENT X GRANT AGREEMENT Emu coNsuLTANT AGREEMENT D LICENSE AGREEMENT EXT. 1672 NAME OF OTHER CONTRACTUAL PARTY/ENTITY; "Stole qf Florida InVision of mergenCY ,Managenient" IS THIS AGREEMENT A RESULT QFACOMETT1YE1OC1J.EMENT PROCESS? 0 YES X NO FUNDING INVOLVED? 0 YES X NO 0 puntc.woRrs:sAoREEmiNv o MAXNTENANCE A.OREEMENT INTER.4,0C4L AG:REEMENT o I.,EASE. AG IkEEMENT PURCHASE OR SALE:AGREEMENT OTHER; (PLEASE SPECIFY PURPOSE OE ITEIVI (BR/EE SUMMARY) To end UASI FY 2020 tii June 30; 2023, COMMISSION APPROVAL DATE; 4i8/202I FILE ID: 8649 ENAGTNIENT NO.: R41-0142 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: .V.OATO-1 APPROVAL BY DEPARTMENTAL DIRECTOR SUBMITTED TO RISK MANAGEMENT SU9MrTTEOT CITYIA ORNEY APPROVAL BY ASSISTANT CITY MANAGER RECEIVED BY CITY MANAGER 1) •ONE ORIGINAL TO CITY CLERK, 2) ONE COPY TO CITY.ATTORNEYS OFFICE, 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT at PLEASE PRINT AND 4/2 /22 PRINT;T. McGann, AFC SIGNATURE; PRINT: ANN - MARE ISUAPE SIGNATURE; INT: 1ONATURE: PRINT; SIGNATURE; PRINT: SIGNATURE: PLEA$E. ATTACH S ROUTING FORM TO ALL DG.UMENTS:THAT.REQLijRE EXECUTION SY THE CITY MANAGER D9cuSign Envelope 8C$4DPAA4ACWE2AE9C8F5CD47EOE31 NIODIFICATION #1 TO SUBGRANT AGREEMENT BETWEEN THE N SION OF EMERGENCY MANAGEMENT AND THE CLTY OF MIAMI PIRE RESCUE This Modification Is made and entered into by and between the State of Florida, Division of Emergency Management ("the Division% and the City of Miami Fire Rescue ("Recipient"), to modify Contract Number R0232, which began an May 17, 2021 ("the Agreement"). WHEREAS, the Division and the Recipient have entered into the Agreement, pursuant to which the Division has provided a subgrant to Recipient under the State Homeland Security Grant program of 14,012,500.00. WHEREAS, the Agreement expired an December 31, 2022; and, WHEREAS, the Division and the Recipient cesire to reinstate and extend the terms of the Agreement; and WHEREAS, the Division and the Recipient desire to modify -the Agreement; and, WHE.REFORE, in consideration of the mutual prornlsesof the parties contained herein, the parties agree as follows: 1. Paragraph 8 of tho Agreement is hereby amended to read as follows: This Agreement shall begin upon execution by both parties and shall end on June 30, 2023, unless terminated earlier in accordance with the provisions of Paragraph (17) of this Agreement, Consistent with the definition of 'period of performance° contained in 2 C.F.R. §200.77, the term "period of agreement' refers to the time during which the Sub,,Recipient "may incur new obligations to carry out the work authorized under this Agreement, In accordance with 2 C.F,R. §200,309, the Sub -Recipient may receive reimbursement under this Agreement only for "'allowable costs incurred during the period of performance.'" in accordance with section 216971(1)(d), Florida Statutes, the Sub.Recipient may expend funds authorized by this Agreement "only for allowable costs resulting from obligations incurred during" the period of agreement, 2. All provisions not in conflict with this Modification remain in full force and effeot, and are to be performed at the level specified in the Agreement. Docu$ign Envelope ta 6CB4DFAO-MAC-4FE2-AE9C-8F6CD47E0E3 IN WITNESS WHEREOF, the parties hereto have exe u d this Aodflcaflon asof • the dates, set out below. RECIPIENT: THE C By: Name and Tit Date: DIVISION OF E By; Name and Date: F MAMl FIRE RESCUE DocuSign Envelope tD: 6CB4DFA6•MAC-4F 2-A 9C-8F8 D47 +Deal ATIET; Todd B, Hand City Clerk APPROViwt AS TO Fi7Ri AND CORRECTNESS S By: Victorte l ri.d z City Attar TMF MID 22-884 For Modificatian t tq Subcgrant Agreement Bator an tine Division of Emergency Management and the City of Miami Fire Rescue (RO232) THE CI" Y iF M/AMP, a riicipal Corporation f the State of Florida ArthuNori City Manager APPROVED AS TO INSURANCE REQUIREMENTS Ann -Marie harpe, Department of Risk Managerrrnt Counterpatts and Electronic Signatures., ihis Agreement Y be executed in any numder or counterparts, each of which so exeeruted shall be deemedto be an original, and such evunterparts shall together constitute but one and the same Agreement, The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsirru e, PDF or other email transmt.sslant, which signature shall be binding on the party whose name is contained therein, Any party providing. an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement Lipari request. Gate; p2117/2021 Commission Meeting AGENDA ITEM SUMMARY FORM File ID: ate: 04f05 2021' Requesting Depart Rescue Sponsored By: Districtimpacted: rn PePP Type: Resolution Subject. wEstablish SpecialRevenue - Urban Area Securitvlnjtiative Grant Progi°arn Purpose of Item: A Resolution to establish a Special Revenue Fund Project entitled; 'The Urban Area Security initiative CUASin) Grant Program FY 2020; appropriating funds in the amount of $14,012,500.00 received from the Department of Homeland Security, passed directly through the State of Florida Division of Emergency Management.and authorizing the City Manager to execute Memoranda of Agreements („MOA`s") with contiguous partners, outlining their responsibilities in eonnection with their support of the UASI Project administered by the City of Miami Department of Fire -Rescue: Background of Item: The United States Department of Homeland Security, through the State of Florida, Division of Emergency Management (DM), has sub -granted the Urban Area Security Initiative (UASI") Grant Program FY 2020 to the City of iviiami and contiguous partners in the amount of $14,012,500,00. This program targets homeland security funding to "high threat" urban areas in order to prevent, respond to, an.d recover from threats or acts of terrorism and other disasters of natural or man-made origin. These funds will be used, as stipulated by the grant, for the purchase of specialized equipment, to conduct exercises" training and administrative services, and for the development of the Urban Area Homeland Security Strategy, and other planning activities, needed to ensure a successful program Exhibit 1 is to be provided at the time of execution and is to be included as part of Exhib t 2 of the item. it is now appropriate to accept said grant award, es aNish a special revenue project" and appropriate said grant award therein, In addition, the City Commission authorizes the City Manager to execute Memoranda of Agreements ("MOA's") with contiguous partners, Broward County Emergency Management ("BEMA'), Broward County Sheriffs Office (" BSO'"), the City of Coral Gables, the City of Corm Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach,' the City of Miami Gardens, the City of Miramar" the City of Pembroke Pines, the City of Sunrise Miami -Dade County, Monroe County, Palm Beach County Emergency Management, Palm Beach County Sheriff's Office, the Village of Key Biscayne, regional projects shared across the entire region; and Florida Department of Health, setting forth the parties' responsibilities in connection with the development and support of the UASI Program FY 2020 which is administered by the City of Miami Department of Fire -Rescue, Budget irrtpact Analysis Item Is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal impact §14,012.$00.00 Soecial Revenue Account No: 11100.1890004W00. 000,00000 Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Cierk Offtcei of the City Cierir Johnny Duran ploy Garcia Pedro Lacret Leon P Mictial Arthur Notiega V Valentin J Alvarez George 1A/yeeng Barnaby L. Min Victorfa Mendez Nicole Evvan Mayor's Office City Cleric's Office City aeric's Office Review0 By Flre Budget Review Completed Fire Chief Review Completed Budget Analyst Revielw Compteted Budget Review Completed City Manager Review Completed Legislative Division Review Completed ACA Review Completed Deputy City Attorney Review Completed Approved Form and Correctne s Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by tne City Cleric Completed Rendered Completed 02/17/2021 3:28 PM 02/1812021 769 AM 02/18/2021 200 PM 02/18/2021 9:21 PM 02/18/202.1 966 PM 02/25/2021 4:42 PM 02/26/202/ 5:24 PM 02/25/2021 5:41 PM 03/0.1/2021 11:37 AM 04/08/2021 9;00 AM 04119/2021 12:40 PM 04119/2021 1.2:43 FM .0411912021 12;43 PM City of Miami Legislation Resolution Enacts ent Number: R.21-0142 File Number: 8649 City Hall 3500 Part .American Drive l i mF, PL. 33133 wwvwomtarnigov,c om Final Action Date:418f2021 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "URBAN AREA SECURITY INITIATIVE ("UASI") GRANT PROGRAM FISCAL YEAR 2020' AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME IN THE AMOUNT OF 14,012,500,00, CONSISTING OF A GRANT FROM THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY DIRECTLY TO THE STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT ("GRANT AWARD"), AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE FEDERALLY -FUNDED SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH SAID GRANT AWARD; AUTHORIZING THE CITY MANAGER TO EXTEND THE FISCAL YEAR 2(20 UASI GRANT PROGRAM, AS NECESSARY; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSES PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER. AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDA O AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORM, WITH CONTIGUOUS PARTNERS OF THE CITY OF MIAMI ("CITY") SETTING FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY'S DEPARTMENT OF FIRE -RESCUE, CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED. WHEREAS, the United States Depart rr ent of Homeland Security CUSDHS") is authorized by the Emergency Wartime Supplemental Appropriations Act of 2003 to provide. funds to states for subsequent distribution to selected urban areas to addressthe unique equipment, training, planning, exercise, and operational' needs for large urban areas and to assist states In building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the USDHS., through the State of Florida Division of Emergency Management ("FDEM"), has sub -granted an Urban Area Security Initiative ("UASI") Grant Program far Fiscal Year ("Fr) 2020 to the City of Miami ("City") in the amount of $14,012,SOO,00; and WHEREAS, the City's Department of Fire -Rescue ("Fire") will use said funds to continue to address the unique equipment, training, planning, exercise, and operational needs of the City and Its contiguous partners and to continue building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism ("Project)); and WHEREAS, in accordance with the UASI Grant Program FY 2020, the attached Memoranda of Agreements (' MOA') with the City's contiguous partners, including Broward County Emergency Management ("BEMA"), Broward County Sheriff's Office ("BSO")., the City of Coral Gabes, the City of Coral Springs, the City of Fort Lauderdare, the City of Hialeah,. the City of Hollywood, the City of Miami Beach, the City of Miami Gardens, the City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami -Dade County, Monroe County, Palm Beach County Emergency Management, Palm .beach County Sheriff's Office, the Village of Key Biscayne, regional projects shared across the entire region, and The Florida Department of Health will provide the necessary guidelines: to coordinate the UASI Grant Program FY 2020 and will permit the City to reimburse its partners for their eligible expenditures that are compllant with said Project; NOW, THEREFi RE, i E IT RESOLVED BY THE CO iMISSION OF THE CiTY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Pre adopted by reference and incorporated as if fully set forth in this ble to ti is Resolution are ction. Section 2, The following new Special Revenue Project is established and resources are appropriated as described below: FUND TITLE: UASI Grant Program Fiscal Year 2020 RESOURCES; USDHS directly toFIOEM $14,0'1.2,500 00 APPROPRIATIONS: $14,012,500.00 Section 3, The City Manager is authorized' to accept said grant award and to execute the federallyfunded sub -grant agreement, in substantially the attached farm, for said Project. Section 4. The City Manager is further authorized'' to negotiate and execute any and all other necessary documents, ail in forms acceptable to the City Attorney, in order to implement the acceptance of and compliance with said grant award. Section 5. The City Manager Is further authorized' to extend the FY 2g20 UASI Grant Program, as necessary. Section 6. The City Manager is authorized to .execute MQAs, in substantially attached form, with the City's contiguous partners including BEMA, BSO, the City of Coral Gables, the City of Coral Springs, the City of Fort Lauderdale, the City of Hialeah, the City of Hollywood, the City of Miami Beach, the City of .Miami Gardens, the. City of Miramar, the City of Pembroke Pines, the City of Sunrise, Miami -Dade County, Monroe County, Palm Beach County Emergency Management, Palm Beach County Sheriff's Office, the Village of Kay Biscayne, regional projects shared across the entire region, and The Florida Department of Health, for the purpose of setting forth the parties' responsibilities In connection with the development and support of the FY 2020 UASI Grant. Program administered by Fire, an UASI sponsoring agency, contingent upon funding of said. Project being secured. Section 7, This Resolution shall become effectiveediately uponits adoptionand signature of the Mayor,2 1 The herein authorization is further subject to.compiiance with all requirements that may be imposed .by the City. Attorney, Including but not limited to, those prescribed' by applicable City Charter and City Code provisions. 2 if the Mayor does not sign this Resolution, It shall become effective at the end of :ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. APPROVED A TO FORM AND CORRECTNESS: Cotiblat Nurbr Q232 FEDERALLY FUNDED StlEAWARD AND GRANT Ai:HIMONT 2 C.F.R, §200.a2 stales that a 'subaward may be provided through any trni olg�i agriii, ncluding an agreement that the pass -through entity considers a contract." AS defined by 2 Cr §200.74, ipass-through entitymeans nenuf ode entity hot provides subawa I Subp,Recipieni to carry out pal, of a Fe program." As defined by 2 CFR 2oo.o3, ciptare means"a ndr1 ntityhaLrcevs osubsward from e s-fnrough entity to carry out part of F ral pmgatra.' As &fired by 2 c.r,R, §200.38, 4Federef award" MeOrisPFederal ftnancfal. assistancehaLnomfedaral entlty receives directly from a FederW. awarding agency or Inrilrectly front a pa ugh entity," Aa deilneri by 2 C.F,R, §200.52, *subsward' means "art a rd provided by a pass -through entity to a Sub- mit for the Sub,Reciplent to carry oUt part of a Federal award received by the pass -through entity.' The following information la provided pursuant to 2 CFA 1200,3310)(U Sub•-Rocicient's name: Sub-Paciplent's unique entity Identifier, Federal Award identification NtlentAr (FAN): Federal AWerci Date: Subs Period of Performance Start and gild f)ate: Amount of Federal Funds Obligated by this Agreement Tots) Amount of Fedora! Funda Obligated to the Sub -Recipient by the pass -through entity to 131ClitCte this Agreement: Total Amount of the Federal Award committed to he Stib-Reolpient by the possAhrough entttr, Faders( award project description 000S FFATA): Name of Federal awarding SSIerlOy: Name of pass -through tIntity: Contact Informatton for 'filo pass -through entity; Catalog of Federal Domestic Assistan (CDFA Number and Marne Whether the award la R&D! Indbc;t cost nste for the Federal award: qv 9f Miami Fre Rejcue 0722215701 EMW,2020-SS-00035-$01 9/112020 08131/2023. PQE — 12131 $14, 12500.0d •7 ,a0dIA2 •$14,012,500.00 See Article f. Agraement Afilshm 2ggtagf *mien) Security DM8on f g7,067-rrtetand§acvritv- PrAnifirciim NPJ A1 34$0% THIS AGREEMENT Is entered into by the State of Florida, DIvIston of Emergency Manegernen with headquarters in Tallahassee. Florida (hereinafter referred to as the "DiVision"), and City of Miamf Fire Rescue, (hereinafter Feferreci to as the "Sub.Recipiertr), For the purposes of Ells Agreement, the Division sery as the pass.through entity for a Federal award, and tiro Sub-Recipfent serves as the rorciplent of a award, THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONSr A, The Sub -Recipient ropresente that 4 fa fully quailfled and eligbis to receive th B grant funds to provide the services Identified herein', B, Tha St,ate of Florida received these grant funds from the Federal. government, and the Division has the authority to•subgrant these rind e to the Sub-Reciplent upon the terms end conditions outlined below; and, C, The Division has statutory authority to disburse the funds .unor this Agreement. THEREFORE, the Division and the Sub-Raolplent agree to the follawingl (1) a? 2 c,F,R, §200,302 provides: "Each state must expend and account for the Federal award In accordance with state laws and procedures for expending and accounting for the state's own funds,' Therefore, section 216.971, Florida Statutes, entitled "Agreements funded with federal or afate assistance", applies to this Agreement, (2) LAW$, R 0. The Sub-Reciplent's performance under this Agreement la subject to 2 C.F,R, Part 200, entitled 'Uniform Administrative RequirernentS, Coe Princielas, and Audi Requirements. for Federmi Awarda.4 As required by Section 216,971(1), Florida Statutes, this Agreement IncIudes' I. A provislon spocifying a scope of rim* that clearly establishes the tasits that the Sub-R iplent is required to perform, II, A provisiori dividing the agreement Into quantifiable units of doilvereblee that must ba received and accepted in Yvtithcj by the Division before payment, Eh deliverable must be directly related to the scope of work, and specify the required minimum fever of service Ix be perforred andthe criteria for eveivating the successful completion of each deiiverabie. ill. A provision specifying the financial consequences that apply if the Sub,. Recipient falls to perform the rnirilmum level of aervice required by the agreement. Iv. A provision specifying that the cub -Recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period, v, A provision specifying that any balance of unoWigrated funds which has bean advanced or paid must be refunded to the DIvislon, 2 vi, A provisfen spec tfylell that any funds paid in of the amount to whieti the Sun -Recipient Is entitled under the terms and conditions of the agreement must be refunded to the c,dMontO th). foregoing, the Sub -Recipient and the Division shall be governed by tu, so I I co hio Shte and Federal laws, rules end regulations, including thoso identified in Attechme0D. Any express reference in hI Apr meat to a pal -tourer statute, Rik, or reputation in noway itrplies that no other statute, rule, or regulation applies, (a) CONTAQT a, In accordance with section 215..9'71(2), Florida Statiites, the Division's Grant Manager shelf be responeibis for erifcreing perfonnanos of this Agreements terms and r,onditions and shall serve as the Division's Ralson with the Sub-Reoinient. As part of hislher duts, the Grant Manager for the Division shaft: i, Monitor and document Sub-Reciprord performance; and, RDVIOW and document air deliverables for which the Sub-fteorplut ctiet Epayment, 1:1, The Division's Grant tvianager for this Agreement is: ,a4,55 4butpard part Bouj ved ItLeb9W WO) t5/348 „ ab o, Tmio and adciros of threnve. of th the stretion of this Agmernent is: 114114111mi Hevia €144 'SW 2fIty,.vitnta,1011.1 PI prent responsible Karl, Pt, liao• refephone: 005.569-6402 Fax M5.5(194070 ftsbimevicmrfaimigovitsis d. In the ev f that drffernt representatives Of micirta es are designated by either party after execution of this Agreement, notice of the rime, titre end address of the new representative will be provided to the other patty, 4) This Agreement contains all the terms and conditions agreed trp n by the parties. (5) NE,PUTTON This Agreernant may by executed in any number of, unfE3marts, en y one of which may be k n as an arigiriaL (6) M014190AllOri Either party may rer ueafi rn dification of the provisions of this Agreement. Changes which era :agreed upon: shall be valid only when in writing, signed by each of the parties; and attached to the original oaf this Agreement, (') The Sub -Recipient shall perform the work Inaoccrdence with dget and copy f Mark, Attoohments A and of this Agreement, (8) •PE111¢0 CFAGREE `./ENt. This Agreement shall begin on upon execution by the parties and vtlt end Decorah() 3l, 20$2 unless terminated earlier in accordance with the pivvis?cns of Paragraph (17) of this Agreement. Consistent with the definition ofperiod of performance" contained In 2:C,F.R, §200,77, the torus °periiod cat ogre men i" refers to the time daring which the Sub-Reoipient'may incur new obligations to carry out the work authorized nudes' this Agr mord. In accordance with 2 C.,F,R,. §200,209, the Sub.Roolplent may receive reimbursement under this Agreement only for "allowable costs Incurred during the period of performance,' to accordance with section 213,971(1)(d), Florida Statutes, the Sub -Recipient n7ay.expand funds authorized by this Agreement 'oniy for allowable casts resulting from obligations incurred during" the period of egreernerrt. (9).FUPtNQ, a: l'hls is a cant•retmbursernentAgreement, sob eat to tna avattabtlityotfi rt b,. The State of Florida's performance and obtigatton to pay under this Agreement is contingent n an arsnuel appropriation by the t egisiature, and subject to any Modification in accordance with either Chapter216, Florida Statutes, or the Florida Constitution, c, The Olvfslon will reimburse the Sub -Recipient mix for allowable costs trseurra iiy idle S+ub-Reolpleat In the successful completion of each deliverable. The maximum reimbursement amount for each deliverable is outlined in Attachment A end.8 of this Agraei ant (13ueiget:end Scope of Work"), The maximum reimbursement amount for the entirety of his Agreement is $14,012,800,00. de Rs fecittded by 2 C.F.€t, §200,413(a), any request for payment under this Agreement must includea certifiaat#rat, gothoilI.ze f to Isgaihi bird i ttl i7j1?-l1 scieroj, which reads as follows "By elcgnin,r.:this report, 1 oartIty to the bast of My Knowledge and belief thatthe report is trite, coinplete, and accu te, i1tt 010 expenditures, fills iuraementa and cash Tempts are fdr the purposes and objectives set forth in the terms and conditions of the Federal etwar i, lam aware that any false, fictitious, or fraud lent information, or the omlasion of any .material Fact, may subject me to criminal; 4 itwemoriarixatotexweRs, -fr'‘,44,-,`,,,.T41,11o409104090WARMENaltroiMMIWYSO civil or administrative penstitiss for fraud, false statements, false claims or otherwise. (L1,$. Code Tale 18, Section 1001 and Title 31, Sections 3729-3730 and 38014812r e. The DiVislon will review any request for roltribursernent by comparing the documentakton provided by the Su pit against a pit:mance measure, outlined in Attachment S, that clearly delineates: • I. The required minimum acceptable level of service to he performed; and, 1 The criteria for evaluating the successful completion of each dellverebie, f. The porfermance measure required by section 216,071(1)(P), Florida Statutes, remains consistent with the requirement for a 'performance goal% which is defined In 2 C,,F.R. §200.70 as target level of performance expressed es a tangibie, measurable chicictive, against which actual achievement can he compared."•It also roma Me consistent with the requirement, contained in 2 ,§200.301, that the OiVia104 and the Sub -Recipient 'relate finardat data to performance accomplishments of the Federal word.' p, If authorizod by the Federal Awarding Agency, then the Division will reimburse the Sub -Recipient far ovenirrie expense aocorelance with 2 0:F./R. §200,4130 cCompensatIon—pereortal services") pd 2 c,r,,s, §200.431 ("Dompensa•iran—fringe benefits"), if the Sub-Reolplent seeks reimbursement for overtime expenses for periods when no work Is performed due to vacation, hotiday, illness, frilllurel of the employer to provide sufficient wotit, of other similar cause (sae 29 USG, §207(s)(2)), then the Division will treat the everise as e fringe benefit. 20.F,R, §200.431(e) defines fringe benefits as "allowances and 6010308 provided ky 4mployetso t,hetr employee% as compensation in addition to regular salaries end wages." Fringe benefits are allowable under this Agreement se long as the benefits ars reasonable end are- required by law, teb.t/selplont-ernployee agreement or art established poky of the Sub -Recipient. 2 C,F,R, §200.4131(h) provides that the cost of fringe benefits In the form of regular compensation paid to employees during periods of authorized absences fmm the jab, such BS rot annul leave, familyralateril leave, sick leave, holidays, court. Wave, military leave, administrative leave, and other similar benefits, are allowable Vali of the following criteria are met: I, They are provided under °stab fishr.d vrtitten leave petioles; il, The costs Sr% equitably allocated to ell related eci,lvttlesi Including fdett awards; end, Ill. The accounting basis (cash or accrual) selected for costing oath type of leave is consistently followed by the no der entity or specified grouping of employees. h. if authorized by the Federal Awarding Agency, then the Divlsion wits reimburse the Sub•Reciplent tor travel expenses In accordance with 2 C,F,R, 200.474, As required by the Refeirence Guide for State Expenditures, reimbursement for travel must be in accordance with section 112.0$1, •Florida Statutes, whloh nou:deI bmission of the claim on the approved state travel voucher. If the. Sub- Reolpient seeks rointonaernent for travel costs that exceexl the amounts stated in section 112,06i (6)(b), e.14 Ati..ONNAt. !....,,,,,,,,,r30,114a-MPWItelakraViTtokwYMNAKuet00,At.trorpipd...,.. ,aqgq,sikTimofmniola?...mcm Florida Statute$ ($S for breakfast, $11 for !uncle ad $19 for dingier), than the Sub-Reclpient must provide documentation that: 1. The costa ere reaeonable and do hot exceed ch normally allowed by Sgib-Reelpfere inIts regular operations resultre' f to Sub-Reclpfit's written travel polley; and, Participation of the individeel in the travel le necessary to the Federal ewerd, 1. The Division's erant manager, as required by section 213,a71(2)(e), Fleet Stetutes, shell reconcile and verify ell funds received against all (uncle expended during the grant agreement perked strict produce a ftnal reeoncilletien report. The final report mot Identify any funds paid In excess of the expenditure6 incurred by the Sub-fleofplent. J. As defined by 2 C,F.R, §200,53, the tamer 'Improper payrnenr /loam or ineludes: Any payment that onould not have been made or th* WEIS made in an Incorrect emourn (Including ovorpaymente and underpayments) under atatutory, contractual, adtelnistrethre, Or other legally applicable requirements', and, Any payment to en ineilgthie party, any payment for art ineligible. good or service, anY duplicate payment, any payment tor a good or service not received (exaapt for such payments where au therized.by law), eny payment that does not aceount for credit for aplicable courts, and any payment where Inetifficient or tack .of sloottnientetion preonta reviewer trorn disearrileg whather payment was proper, k Any advence peyrnent under this Agreement N subject to seetion 216.181(16), Florida Statutee, The amount of edvanced funds my not exceed the expected caah needs of Sub - recipient within the first (SO) days of the term of thle fegreerrient If en edvariee payment is requested, the budget data on whieh the reqeest is beeed, end a juatificatlen statement ahall be inchicied with this Agreement ae Indicated In Attaohmont E, Juetiflosttion of Advance Payment Attachment E. must (toed,/ the remount of advance disbursement requeeted and provide an explertatiort ot the nezessity for and propesed use of the funds', (10)RECORDS a, As required by 2 C.F.R. §200.36, the Federat awordfing money, inspectors tlenerel, the Cornet; offer General of the United Steles, end the Deetten, Of any of their euthorized representetivo$, shall enjoy the tight of access to any documents, papers. •or other records of the Sub-Reeipteet which are 'pertinent to the Federal award, In order to make audlte, examinations, excerpts, and trenacripts, The right eocese also includes timely and reaeonable aeeesa to the Sub-Redpient's pereonnet for the ptevose, of interview and discuaeion reiated to eueh doeuments. Finally, the right of accese is not limited to the required retention period but inks es long a$ file records ere retained, b. As required by 2 O.F,R, §200,331(e)($), the Divielon, the Chief inspecier General of the State of Floride, the Florida Auditor 'General, Or any of their authorized representatives, shall enjoy the right of eCCeee to sr y dootenente, financial staternente, pepere, or other records of the Sub -Recipient Mich are pertinent to this Agreement, in order to make audite, examinations, excerpts, and transoripts, 6 Tho rrght of access also includes Ornery end reasonable eoCes$ to the Sub -Recipient's personnet rier the purpose of interVlow and diocussion related to such documents. c M required by Florida Department of State'record retention requirements (Chapter 119, Florida Statutes) end by 2 C.FR. 200,313, the Sub-Reciplent shall retain sufficient recede to show Its compliance with the terms of this Agreement, ae well es the compliance of ail subcontractors or consultants paid from funds under this Agroernent, for a parried of fly,e (6) years from the dote of submission of the final expenditure wort. The following are the only exceptions to the five (5) year requinsmorit: if any litigation, clolm, cr audit is started before the expiration ef the 5-Year period, then the records must be retained until & 1tgaVor.claims, or audit findings InveMng the records have been resolved and final action token, N, When the Division or the Sub.Rent ti. wafted in writing by the Federal awarding agency, cognizant agency for audit, oversight agency for audit, cognizant 'agency for indirect costs, or pass -through enlity to attend the retention period. Records for real property and equip ent acquired with Federal kinds must be retained for a years otter final disposition. iv, When records ere transfened to or merntehed by the Federal a'ffsrding agenoy opeas-through entity, the 5-year retention requirement is not applicebte to the Sub -Recipient. it, Records for program Income transactions after the perted of perfermaFe, sane CeS031 recipients must report program income after the period of performance. Whore there is such a requirement, the retention period for the records pertaining to the earning of the program income starts from to end of ts non -Federal entity's NaM year In which the program income Is earead vt, Indirect coat rote pror,o3als and coat allopetione pions. This paragraph applies to the following typos of documents and their supporting records: Indirect cost rate computations or proposals, coat allocation pions, anal any similar accourttllig computations of the rate at which a particular group of costs is c,hargeable (such ee computer usage thargebatit, totee et' COMixisite fringe benefit rates), d, In aomrdance with 2 C,F.R, 2tIll.$04, the Federal awarding agency ro transfer of certain recol$ to Its GI40* from the Division or the SUO-Reciplerit When it deferniftlee that the records peaces long-term ratentien value, e, In accordance with 2 OSA. §200.336, the Division muot waye provide or accept paper versions of Agreement information to and from the Sub.Recipient upon request, if paper copies are 5ubmitted, tin. Ina Divtsion must not require more than an origInat and two cops. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. Men original records are paper, electronic versions may be substituted through the use of duplication or other fonn$ofafectrOht needle provided that they are eubject te perkX110 quality oet1tro/ reviews, provide reasonable safeguards a,gairist alteration, end remain readabte, 7 •• f, As required by Z CPR, §2CO3$03, the Sub.Reciolent shall take reasonable measures to safeguard protected personally identifiable information and other information the Federal awardIng agency or the Olvision deeigrates ae sensitive or the Sub.Recipient consIdera tensttive consistent With Oppileal* FecteraL state, focal, end tribal lava regarding privacy and obtigelons confldentlality, 9. Florida's Govern in the Sunshine Law (Sectien 20.011, •Florida Statutes) provides the oilizens of Florida *Lb a Tight of access to governmental proceedings and mandates three. 1:14 tio requirements: (1) meetings of pub ile boards or COrnrnissions must be open to the pubic: (2) reasonable notice of at101 Meetinae must be given; and, (3) minutes ot the meetings must be taken and promptly recorded', Tile mere recoipt of public fundby a prikosta entity, standing alone, Is thaufficient to bring that entity wfthIn the ambit or thil open government requirements. However, the Government in the Sunshine Law applies le private entities that provide services to governmental agencies and that act on cf those agencies in the et.7,rictesl pad ermance of their. public duties, tf a public agonoy delegates the performance of its pubtlo purpose to a private entity, then, to the extent that private entity le performing that public purpose, the Government in the Sunshine) Law:applies, Foe example, If a volunteer fire department provideefirefighting services to a governmental entity and ilea* fealties and equipment purchased with public funds, then the Government In the Sunshine Law applies to board of directors for that volunteer firs department, Thus, to the extent that the Government In the eunst ins Law applies to the Sub-Reolpient based upon the funds pnovided under this Agreement, the meetings of the $ub- Ftecipten re governing board or the meetings of Spy SaCOMMittS0 making recommendations to the governing board may be subject to open government tAttfhitrrients These meetings shall tre publicly noticed, open to the public, end the minutes of all the meettngshJl be public records. available to the public in eccotVortoewl0 Chapter 110, Florida Stattites. Florida's PublIc Records Law provides a right ol aocess to the records of the state anti local governrnents se WS11 es to private entitles acting on their behalf. Unless specitcaliy exempted from dfscfosure by the LIsietun% fI reterreis made or received by st goverrimerl(el agency tor Es private entity acting on beheif of such an ageney) cOnienation with official Imsiness which ere used to. perpetuate, oommunicate, or formellze itnowlacig a qualify es public records subject to public Inspection. The mere receipt of public funds by a private entity, standing mien°, i ufficientto bring thai Within the ambit of the public r000rd requirements, HoweVer, 'when a public entity delegates e Public function to private entity, the records gerterated by the pdvate entity's perfOrrnenCS of that duty become public records. Thus, the nature end scope of the services provided by a pnvete entity determine whether that entity le acting on behalf of a public agency end ts therefore subplot to the requirements of Florida's Public Records Lew, I. The Sub -Recipient shell maintain Snrecortis for the Sub-ReclOont and for Stfb=t2ctOrSoe consuitente to be paid from funds provided under this Agreement, Including documentation of all program costs, In a form olent to deterruhe 0001plisno with the requirements end cbjectivss ctf the Budget ar d Scope of Worts • Atlas hr prat A- r lg A arrd ail otirar appliceol V v and regulations, IF THE CONTRACTOR HAS QUESTIONS: REGARDING THE APPLICATION OF CHAPTER 11.91 FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (8$O) 816-4156, Rec ds 7ent.myflorkda,corn, or.2658 Shurnard Oak Boulevard, Tallahassee, FL 32399. (ii)AUD T$ The Sub -Recipient shall cant 1y wrth he audit requiramonts rarsta[ned in 2 C,F.R. Part 2Ot . Subpart F, b, 1 n accounting for the receipt: and exp nditure of funds under this Agreement, the. Sufi, -Recipient shall follow Generairy Accepted Accournifng Prfnclpies (" GMP&}. As defined by 2 C. F,R, §2OO,40, GAAP "hes the meaning specified In accounting staticiards issued by the Government Aodourtt;ng Stande da iScarti {MASS) and the l=lasncfat Acccsrsntfhg Starrdarrts Board (FASS);' c, When conducting art audit of the Sub-i ac.[pient's performance under this Agreement, the Mlsro►t shall t se Generally Acc +ted Government Auditing Standards (" GAS"). As defined by 2 §200,50, 3AAaAS, "also known ea the Yellow Sock, means generally accepted government auditlng standards Issued by the Comptroller Genera! of the dratted States,, which are applicable to financial aticlft&" d, if an audit shows that ell orany portion of this funds disbursed were, not spent in accordance with the Conditions of thie Agreement, the $ub.Reciplent shall be her liable for reimbursement ant to the Division of all funds net spent In accordance with these appiloabls regulations. and Agreement provisions within thirty days after the Division has notified the Sub -Recipient of s UCh nonw compliance. e. The Sub-Ra Iplertt shall have air audits completed by an independent auditor, which is defined In cocoon 21 ,97(2)(», Florida Statutes, a$ "an independent certified public accountant licensed under chapter 473." The independent auditor shallstate that the audit complied with the applicable provisions noted above, The audit mast be racoivcad by the Division no later than nine months fromthe and of the Sub -Recipient's fisc - year, t The Sub -Recipient shall send coplda of reporting packages .for audits conducted to accordance with 2 C.F.R. Part 200, by or on behalf of the Sub -Recipient, to the Divislan at ibe foliowing address; % G'MSGngleAudltigern„tnyfierida.corn ~cam Office of the inspector Cie ieraf 2555 Shurnard talc Boulevard Tallahassee, Florida 32308.2100 9 g, The Sub -Recipient shall send the Single Audit reporting package and Form SF.SAG to the Federal Audit Clearinghouse by submission online at: h, The Sue -Recipient shalt send any rnanaemnt letter 'issued by the auditor to the EAviskm at the fotiowing address: DEMSIngteAudit rn, yflorlde.com Office cf the Inspectoreeneral 2555 ShumanOak Boulevard Tallahassee, Florida 32399.2/00 (12)REPORTS a, Consistent with 2 0.,F,R, §200,328, the Sub-Reolpient shall provide the DIvIslon with quarterly reports and a olose-out report These reports shall Include the current status arid progress by the Sub . -Recipient and all su‘bcontractors In completing the work deserkted In the Scope of Work and the expenditure of funds under thls Agreement, in addition to any other Information requested by the Division, b, Quarterly reports are due tone Division no later than 30 day's efier the end (leach quarter of the prqram year and shell he 615n t each quarter until submission of the close-out report. The end! dates for each quarter of the program year ewe March 31, June 30, September 50 and December al. cThe close.out report is due $O days after termination of tills Agree/Pe t or 30 days after completion of the activities contained in this Agreement, whichever first occurs, if al( required reports and =pies are not sent to the Division or AM not ompieted In a manner cooptab(e to the Division, then the Dtvlsion may withhold further payments until they are cot -notated or may take ethe i' action es steted'h Paragraph (16) REMEDIES* "Acceptable to the Division" moans that the work product was completed in accordance with the Budge( and Scope o Walt, The Sub -Recipient shall provide edditiehal program updates or Information that may be required by the Division, t The Sub -Recipient shall provide aciditlenal reports and information Identified in Attachment B. Cri) 0, The Sub -Recipient shall monitor Rs performance under this Agreemertt, as wall es that of its subcontractors end/or consultants who are paid from funds pnovided under nit Agreement to ensure that time schedules ere bong met, the Schedule or OoliveraWas and Scope of Work are being accomplished within the specified tIme periods, and other petforrnento vele ere being achietsecl, A review shall be done foe each function or activity In Attachment B to this Agreement and reported in the quarterly report, .10 b. in addition to reviews of audits, rcionitorIng produis may include, but not be iimited to, On -site visits by Division staff, limited scope audits, andior Qiner procedures. The Sub -Recipient agrees to comply o d cooperate with any monitoring procedures/processes dasraed appropriatO by the Division. in tile eviimt that the Division determines that 6 Untied scope audit of the Sul›Realpterits aproprlats, the 5ubLRsolpient agrees to comply with any additional instructions provided by the Ofvlsion to tho Zub-Rociplent regarding auth audit, 'Tile Sub -Recipient further egrisoS l0 corn* and cOoPerate with any inspections, reviews, investigations or audits deemed neoesSAry by the Florida Chief Financial Officer or Auditor Genorel, in addition, the Divlsion Wit monitor the performance and finanolol management by the Sub-RecIpPont throughout the contract term to ensure timely ow-111310ton of ell tasks. c14),LIMILITY Unioas Sub-Reciplent is a State agency or subdivision, as defined in section 761.2A(2)„ Florida Statutes, the Sut>Recipierit solely responsible to parties it d4a4 011 In Car r Ong out the terms of this kireement; es authorized by seotion 7eft.28(19), Florida Statutes, Sub -Recipient shall hold the Division pirm1 aegeinet all claims of whatever neturst.by third parties etising from the work porformenco under this Agreement, FOr purpoa6 of ibis Agreement, Sub-Recipisnt ewes that it la not an ample or agent of the Division but IS gri independent contractor, b. As reouired by section 760,26(10., Florida Statutes, any Sob -Recipient which A slia4e agenoy or subdivision, ais defined in section 768.20(2), Morida ,Statutesx :as to ;P41 My responsibie for its negligent or tortioue Acts•or Orilt4S10116 which result claims or salts against the Divtebn, and agrees to be ?table for any damages proxitIvIely carsed by the acts or omissions th iho extent aig forth In $ection 7e8,28, Florida Statutes. Notiiing itareln is intended esive as a waiver of sovvreign immunity by any Stib.Recipieritto which sovereign immunity epodes, Nothing herein shall Po construed es oonsont by a state ageucy skibdivision of the Stato of Fiartde to be sued by third parties in any clatter arising out of aniy contract. (16}DgFALIL1, if any of the following evants occur C'Evontsoi lfottiations or, 1 s part of the Division to make !fifths!' payment,of funds sheri terminate And the Division has the option to exeiroiss any of its N111'1+3(03 Zet forth In Paragraph (te); however, the Division may illaKifniifrelent$o PLirtfai PaYinenfq after any Evonte of Default without waiving th.t.fght to exercise such remedies, arid without becoming liable to make any further payment it Any warranty or recnasontration made by the Sub-Reciplent in this Agreement or any prevtous a g moment with the Division is or becomes false or misleading In arty rospect, or lfihe Sub- Redpleht frifts to keep or perform any of the obligations, terms or oovenante in this Agreoment or any pralrioue agreement with the Division and ha$ not cured them in timely fastnion, or Is Latakia or unwilling to meet its obligations under this Agreement; 11 b„ Material adverse changes o0OUr In the financial condi Ion of the Sub-Rociplent at sty time during tie term of this Agreement, and the SW -Recipient falls to cur 33 thi3 adverse change within thirty days from the date written notice is sent by the Mn; c, My reports required by this Agreement have not been submitted tots Division or have been submitted with Incorrect, incomplete or insufficient information; or, d. Thel Sub-Reolplant hes failed to perform end corripieteon time any of Its obligations under thie Agreement, (ie)apIVIE'otas ir on Event of Default f)Q01.1111, then the Division shall, after thirty calendar days written notice to the Sub -Recipient and upon the Sub.Racipiont's failure to cure within those thirty days, exercise any 'ne or more of the fOlowing remedies, either concurrently or consecutively: a. Terminate this Agreement, provided that the Sub.Rociolent is given at least thirty days prior vitten notice of the termination, The notice shell he effective vvheo pieced in the United Slates. first class mail, postage prepaid, by registered or certified mall -return receipt requested, to the address in paragraph (3) herelni b, z.gin an appropriate legal or equitable action or perform e of this Agrrt; a. Withhold r suspend payment of ell r any pert of a request for payment; d. Require that the Sub -Recipient refund to the Division any monies used for ineligible purpo under the taws, rules end regulations governing the use of these funds, 0. Exercise any corrective or remedial actions, to include but not be ilmited to: i. Roqueat additional Information from the Sub -Recipient to deierrnfne the reasons for or the extit of RCM, corrOlnce Dr tack of performance, IF Issue a written warning to advise that more serious Minisaes may be taken if the situationIs not corTected, ill. Advise the Sub -Recipient to supend, discontinue or refrain flom incurring costs for any 'the In question or iv, Require Vie Sub -Recipient to reimburse the Division for the erun t of 00314 Incurred for any Items determined to be Ineligible; f. The Division May Adrhinistretively close an Agreement. The Division trey use the administrailve close,out process when a Sub -Recipient is not responsive to reasonable efforts to collect required reports needed to complete the standard close-out process, The Division will make three written etteMpts to collect required reports before initiating administrative Qlose,,out In addition, If an agreement Is thrailistmtivelY otoeed, the Division may decide to impose reniedies for noncompliance per 2 0,F,R, § 200 33S, consider this information In reviewing future award appiloations, or apply special conditions to existing or future awards„ If NI Division needs to adminietratively close an agreement, this may negatively Impact a Sub -Recipient's sbitity to obtain future funding, 12 g, Exerise any other rights or remedies which may be available under IP% Pursuing any of the above remedies will not stop the Division from pursuing any other remedies In this Agreement or provided at law or In equity, if the Division waives any right Or remedy In thls Agreement or fails to insist on strict performance by the Sub,Rociptent, ft will not effect, extend or waive CARy other right or remedy of the Division, or affect the fater exercise of the *ome right or remedy by the Division for arty other default by the Sub-Reciplent, (17)TERMINATIOI't a. The Division may terminate thls Agreement fel' cause after thirty days (30) written notioe• Ctittie mri Include mist,lse a funds, fraud, lack of comp:lance with applicable rules, faws end reguiaticns, failure tto perform on tirne, and retsat byte Sub -Recipient to permit public access to any document, paper, fetter, or other material subject to disoloaUre urrcler Chapter 110, Florida Statutes, lia arnerded. b. The Division may tnta this Agreement for con fence or when it determines, in its sole dtscretion, that oontfnuing tiro Agreement ;souk( not oduce ber‘oftolei resuits nline wlth the further expenditures of ftindo, by pnovidlng the Sub.Rocipient with thirty calendar days prior written notice. c, The parties may !me to terminate this Agreeinerst for their mutual convergence through a written amendment of this Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement. d, in the event that this Agreement is tOfrniriatd, the Sob-Reciptent will not fro deligaiions for the lermlreed portion of the Agreement alter the Sub-Recipiant has received the notification et termination, Trio Sub -Recipient will cancel asmany cutstandhg obligations as possible, Costs incurred after receipt of the termination notice wilt be•disailowee, The Sub -Recipient snail not be relieved of liability for the Divori because of any breach a Agrernent by the Sub,Recipient. The Division may, to the extent aurhariza.04• by taw, wlthh old payments to the Sui›Recipient for the puroc of set-off until the emot amount of damages due the Division from the Sub, Recipient is determined, (18)PROCUREMENT a, The Sub -Recipient snail ensure that any procurement involving fonds authorized by the Agreement complies with all applicable federal and state taws and regtilations, to include 2 C.F,R, §§200,31.8 through 200,326 as well es Appendix ti to 2 C„F,R, Part 200 (entitled 'Contract Provisions for Non -Federal Entity Contracts Under Federal Awarde). b. A6 reflktired by 2 CFJ, V00,3113(1), the Sub-Rocloient shairmeintain records sufficient to detail the history of procurement, nage ecords wilt Inciude hut are not necessarily limited to the following; rationale for the method of proctinement, selection of ocillroct type, contractor selection Cr rejettion, SInd the b for the contract price o„ A* required hy 2 CPR. §200.318(b), the Sub-Reciptent *hell °maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of Mohr contracts or purchase OIXIVS,`t in order to demonstrate compliance with this requirement, the Sub- 13 Recipient she document, in IN quarterly report to thsDison, the progress of any and ail uc.crract pflOormingWCiti under this Agnsament, d, Except for procurements V mrQhersoe pursuant to 2 C.F.R, §200,320(a) or procurements by smelt purohasis procedures pursuant to 2 OF.. &200.320(b), if the Sub -Recipient nhooses to subcontract any of the work roquired tindar thle Aureoment, then the SLib-Recipient ellen fonvard to the Division a copy of any solicitation (whether competitive or non-competitive) at test tan (10) days prior to the publication or communisation of the sollottatioh, The Division shall review the solicitation and provide comments, fay, to the Sub -Redolent within seven (7) business dells - Consistent with 2 C.F.R. §200.324, the Divon will review the solicitation for compliono with the procurement standards outlined In 2 C,F.R. §§20o.31a through 200,326 aswe as Appendix 1 to 2 C,F,R. Part '2,i00. Consistent with 2 C.F.R, §200,316(k), the Divislon wilt not substitute Its.Judgment for that of the Sub. -Recipient, Willie the Sub -Recipient does not need the stpprovaiof the Division In order to publish a competitive soilcitation, this review may eliow the Dtvtalon to identify deficiencies trt the vendor requirements or in tho CQniniodIty or sari/ice specifications. The Division's review and comments shall not constitute an approval of the solicitation. Regordic-i a of the Division's review, the Sub -Recipient remains bound by all applicabie taws, regulations, and agreement terms., If dtiring its review the Division identifies any deficiencies. then theafrnShall communicate those deficiencies to the Sub -Recipient as quidiy as possible within the seven (7) iuSinktee day window outlined above, if the Sub-Reolpfent publishes a coMpetitiVe Solloitaflon after receiving COTIMOnts from the Division that the solicitation is deficient, then the Division may: I, Terminate this Agreement in parsut$ph (17) above; and, Ji, Re1ti5e to rein s tho Sub-Recipiont for ony costs associated with that solicitation, with the previsions outlined in e, Except for PrdcureMerita by micro -purchases pursuant to 2• C,F, §200.320(a) or procurements by small purchase procedures pursuant to 2 0.F.R. §200.02((b), if the Sub -Recipient chooses to subcontract any of the work required under this Agref3ment, then the Sub.Reciplent shall forward to the Division a copy of sny contemplated contract prior to contract execution. The Division shall review the unexacuied contract and provide oorrimonts, if any, to the Sub -Roc 1pient wthh, tevon (7) business days. Consistent with 2 C.F.R, §200.324, the Division will reviow the kmexcouted dorftot for complianoe with the procurement standards outlined in 2 C,F,R, §§200,318 thmugh 200.321 as well as Appendix II to 2 C.F,R, Part 200, Consistent with 2 C,F,R, §200.10(k), the Division will not substitute ith judgment for that of the Sub -Recipient. While ihs Sub -Recipient does not need the approval of the Division in order to execute a subcontract, title review may airlow the D11.45ion to identify deficiencies in the tentIS and conditions of the subcontract as well as deficiencies In the procurement process that lad to the subcontract, The Division's review and comments shell not constitute an approvatof the tubcontract, Regardless of the Division's revbw, the Sub-Reciplerit remains bound by alt applicable laws, regulations, 14 and agreement terms, if during its review the Division identifies any deficiencies, then the Division shaft ccarrtrnunicata arose deficiencies to the Sub”Reclplent as quickly as pasaibte within the seven (7) business day window outhlneci above, if the Sub.Recipient executes a subcontract after receiving a communrcaU rt from the Division that the subcontract is Wort-cernpilant, than tiie Division rrmay; i. Terminate this Agreement in accordance with the provisions •autfined In paragraph (17) above; and, t!. Refuse to reimbuts the Bub -Recipient fox a:ny costs asettiated with that subcontract. f, The Sub-fiacif:iient - ress,to include in the subcontract that (I) the subcontractor Is b aund by the terms of this Agreement, (Ii) the is bound by ail applicable state and federal laws and regulations, and (iii) the subcontractor snail livid. the Division and Sub-Racipiant harmless against ail otalms of whatever nature arising out of the suboontraetoes performanos of work under thla. Agreement, to the extent allowed and required by few, affected g, As required by 2 C F.R, §2Oo:31B(c)(1X the $ b-Recipient shalt ntain writ`k n starldarls of conduct covering conflicts of interestand governing. the actions of its employees engaged in iho sakectidr', award end administration of contracis;a h, M required bye 0.F.R §240,3i2(a) contractor that develop or daft specific dons, requirements, statements of work, or Invitations for bide or requests for proposals must be excTuciad from rnpeting for such procurements The eub-1 eoipient or pass -info entity must rilsolose to the Division, in vvtltingli any real or potential conflict of interest that may arise during the administration of the federal ward, &s definedby federal statutes or regulations, or tbalr own existing poifciea, within five (;}) days f foaming of the conflict of interest, of interest' fs considered as any situation where an employee,. officer, or agent, any members of his or her immediate family, or hl& or her partner has a Chose personal. relationship, business relationship, or professional: relationship, with a recipient ersrlbrecllsieut.. L As req irad by 2 Cot .R. §2OO.3't' (a), the dub-Reolpient shall coronet any prccurernent u?Id nr this agreement "ins manner providing fait and open competition,. Accordingly, the Sub-Rocipient anal! r otn bt sines contracts; equivalent; f, f'iac untaaso tpie reciuirc t ants ran. turns in order for tl am to qualify to do ti, Raqulre unrsaceasary experience or excessive bonding; I. Use noncompetitive pricing. practices between firms or batty . xaoLite noncorrmpetiti+f contracts to cons aft rLts that. v. Authorize, ccrtdone, or ignore organizational conflicts of Interest; vi, Specify only a brand narne product without allowingvendors to vier pan vii, Specify a brand name product instead of describtng the performance, specifications, or other Tetevara requirements that pertain to the commodity or service solicited by the procurement; viii. EngageI ny arbitrary action during, the procurement process; or, Ix. Allow vendor to bid on contract if that bidder was Involved with developing or drafting the speolfisetions, requirements, statemant of work, Invitation to bid, or request for proposate. lElxcept in those case where applioable F ri auteS expressly mandate or encourage' otherwise, the Sub-fieclpient, as required by 2 C.F,R, §200,31D(b), 6haill not use a geographic preference when procuring QornmodiVes or services under this Agreement, k. The Sob -Recipient shall cchduct any procurement Invaring invitations to bid (Le, sealed bids) in accordance with 2 C.F.R, §200,320(c) asw1I as sockin 237,067(1)(a), Ficrlde Statutes,. The Bub -Recipient shall conduct any procurement Involving requests for proposals (It comPetitivo ProPosela).kiOP=Ircincia with 2 C.F,R, §200.120(4) ea wail as section 2e7.057(1)(b), Florida Statutes, m. For 0,4011 subcontract, the Sub -Recipient shell provide Information to the Division as to whether that subcontractor Ise minority business enterprise, as defined In Sectiori 28$,703, Florida Statutes on the msquired Proas'ement Method Report (Fours 5). Additionally, ene Sub-Roclptent shell comply with the requirements of 2 C,F,M, §200,,321 (*contracting with small end minority businesses, womerts busiws enterprises, and le4or surplus area firme). n. FEMA has developed helpful resources for Sub -Recipients using federal grant funds for prnairvrrl,13it4 Those roscurcso are generally avallabla at httpsAieww.ferna,goviprouttrement, disaster -assistance -teem FEMA, periodically updates this (mine page 60 please chock beck for the latest inforrnation. While not elf the provisions discussed in the resources ars appitcable to this subgrant agreement the Sub.fiecipient may find these re$OUNG3 helpful when drafting its solicitation and contract for =rap !lance MTh the Federal procurement standards outlined. In 2 C,F,Ft 2oo,318 through 200,3z6 es well as Appendix 11to 2 C.F.R.,Pert 200. FEMA provides the following hands-on resources for Sub - Recipients of federal funding'. 1. 201$ PPAT Prectirernent Compliance Checklist for Public Assistance Applicants available at iltb;,'s;ligeiw.rtame,poylfrieltlia-lkrorv-tletailS6996917%,44 p258d6,3e0Otti 1 M3id dJ? 4 40:0 Si 040WPWAT RreqprernentCha_ekli 2018 PDAT Contract Provisions Termlate evedebie library-data/150160119092- WOOde3epOd1763 d&dbil.d (19) 0, Ail ettachmen to this Agreement are incorporated as if set out fully, t6 b, ln the overt of any inconsistencies or conflict botwe n the language of this Agreement and the attachments, the language of Me attachments shall control, but only to the extent of the conflict or inconalstenoy, o, Th Agreement ilea the following attachments: 5)(1111'4 Funding. Sources if. Attachment A — Program Budget Attachment 8 — Scope of WO* iv, Altactirnent C — Deliverables and Performance v. Attachrnent D - Program Statutes and Reguloticris vi, IAkEithment — Jwifificatfors of Advance Payment vii, Attachment P — %/Verandas and Reposseritations vill, Attachment a— Certtfleation Ragardinebarmerft epnIQr,nflLy and Voluntary Exclusion ix, Attachment H Statement of Assurances x, Attachment — Mandatory Contract Provisions xi, Attachment J —Financial and Program Monitoring au (lathes xlt Attachment 1<— EtiP Oultielinee x. Attachment L Relmbursernant Checklist xiv„ Attachment M — Certification Regarding Lobbying v. Attachment N —Reporting roma (20)&.X-VigNT this necessary runs -not available to ruiKi thie Agreement as- o result of ectien by the United States Congress, the federal Office of Management arxl Budgeting, the State Chief Financial. Officer or under subparagraph (9)0, of this Agreement, all cb ligetkza an the part of the Divielch to make any further payment of fi,tricle shall terminate, end the Sub-Reciotent shali submit its closeout report within thfrty days or receNing notice horn the (Division. b, invoices shall ba submitted et least quarterly and shall include the supporting cloosirientstion for all cbslz of the project el -services, The final inVoice shall be submitted withth thirty (30) days alter the expiration date cite agreement. An explandlon of any clrcurnotancet prohibiting the submittal of quartorly Ink/aloes shall be submitted to the Division grant manager as part of the Sub. Reololont's quarterly reporting as referenced in Paragraph (1) of this Agreement o. Any advance payment under this Agreement is subject to 2 0,P.R, §200,306anc as appflcable section 210,1$1(1S), Florida Statutes., Ali requests for advance payments will be reviewed and constdered on a case by case Oasts. All advances are required to be held In en interrast.bsertng account. If an advance payment is requested, the budget dato on which the request is based, and a justification statement shall be inc; Wed Iri tliis Agreement as Attachment E. Attachment E wtfl sOcify the amount of advance payment needed and provide an explanation ot the necessity for and proposed use of these 17 funds, No advance shelf be no led for processing if reitxrbur trtell has been paid prior to the submittal of a request for advanced payment. After Ow inittaE advance, if any, payment shell be made en. a tairribursernent baste as needed. (21),*p#YYENT$. a. All refunds or repayments dtte to the C ivtsl is under this Agreomant are to be m.y*e payable to the order of'1)k/tal n or Emergency Management', and mailed directly to the following address.. Divialan of Emergency Managemmnt Grittier 286E Shumard Oak Boulevard Tallahassee FL 323g9.2100 b, In accordance with Section 218,34(2), Florida $tot.ut .., if a shack or other daft Is returned to tiro Division for collection, ; ul Fteciptertt. shot( pay the Division a service fee of $43,00 or t of the facerount of the returned check or draft, whichever is greater, (22).MANDAlEpJ .I: a. The validity of this Agree m t la subject to the truth and accuracy of ail lire: tnrorrnatkM}, ropresantations, and materials submitted or provided by the Sub -Recipient in this Agraeznant, In any later submission or response to a l.tvision request, or In any submission or response to fulfill the requirements of this Agrreement. M of said?nfarrnaiion, representations, and rrtaterlais are incorporated'. try reference. The inaccuracy of the submissions or sny material changes shell, at the option o1 the Division end with thirty days writtott notroe to the t uh.i eciplent, Muss the ternifnetlon of Oils Agreement and the release of the i~ Ivistoi) from ell its obligatfona to the Sub-Roclpbnt. b. This Agreement shall be construed under the laws of the State of Florida, and venue for any aatlort arising out of this Agreement shall be n the Circuit Court of Loon County, if any provision of this Agreement €s to conf1tct witty any applicable statute or rule, or Is unenforceable, the tho provision shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any ['tiler provIsfon of this Agreements. c. Any power of rapprc val or disappi°ov tl granted tca the DIvlsian i der the tans of this ,grertt shall survive the term of this Agreement. d, The Sub -Recipient agrees to campfy with the Arn cans With Disabilities. Act (Pubitc Law 101433 , 42 1.1,8,0. seavar, 12101 et sect.), which prt hltaits discrimination by public and private entitles on the basis. of disability In empfayment, public accommodations, txanspcartattan, State and'lacat. government services, and telecommunications, e. Tho e w o have been pieced on the =doted vendor list folio in a gonvtotton for a public entity crime or on the : s vendor list may not submit a bid on a contras to provide any goods or services toe public entity, may not submit a bid on a contract with a pubtft entity for the I construction or repair of a public buikling or public work may not submit bids on loaseS resi propriety to a pubic entity, may not be awarded or perform work as a contractor, supplier, 4ubcntractor,cr consultant Under a contract with a public entity, and may not transact business with any Oft entity in DX09$3 of $26,000.00 for a period of 3S months from the date of being placed on the convicted vendor list or on• the discriminatory vendor Jig. f. Any Sub -Recipient which is not a local. government or state agency, and which receives funds under this Agreement from the federal government, certifies, to the beat of Its knowledge end belief, that it and Its principals:- 1, Are not presently deberrec4 suspended, proposed for debannent declared Ineligible, or voluntarily excluded from covered transactions by a federal department or agency', Have not, within a year period preceding this proposal been convicted of or had a chili Itidgment rendered :it ainat them for fraud or a criminal offense In connection with obtaining, attemptingto obtain, or perfonirtIng t pulolic (federal, state or focal) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embetzlement, theft, forgery, bribery, falsification or destruction of records., making false statoments, or receiving stolen property; R. Are not presently Indicted or otherwit criminally or civilly charged by a • governmental. entity Cfederal, state or iocal, with oommission of any offenses enumerated in paragraph (22) t. if, of this certification; end, iv,. Have hot withill a five-year period preceding this Ajreern�nt in or more public transactions (federal, state or focai) terminated for cause or defauft g, If the $ub-.Recipiont is unable to certilly to any cif the statements In this cartific tl then h6ub-Racipient shall attach an explmaitiort to this Agreement h, In addltlen, the Sub,,Reciplent shall send to the Dtvleloit (by email or by faCtirni% transmission) the completed °Certification Regarding Debarment, Suspension, Inollgiblilty and Vokottery Erni Lialoriil (Attachment 0). for each intended subcontractor which Sub - Recipient plans to ftrild under this ,kg moment. The form must be received by the Division before the Sub-Reciplarit enters Into a contract with any subcontractor, I. The Division YeESONGS the right to unilaterally cancel this Agreement If the Sub - Recipient refuses ic allow public access to a documants, papers, letters or other materiel saiject to the provisions of Chapter i1 Fiorida Statutes, which the Sub-Reclpient created or received under this Agreement. j, If the Sub -Recipient is allowed to temporarily invest any advances of hinds underthls Agreement, any Interest income shall either be returned to the Divialwa or be applied against the Division's obligation to pay the contract amount, k. The State of Fonda will not intentionally award publicly -funded contracts to any contractor who knowingly employs unauthorized alien workers, GOnatuting a violation of the employment provielons contained in 8 U,S.C. Section 1324a(e) [ Section 274A(e) of the Immigration and Nationality Aot 19 (NA)1. The DIVision shrill consider the employment by oily contractor of WitINthorizod Wiens a violation of Section 274A(e) of the INA. euch violation by the Sub.Reciplent of the employment provisions contaned In Section 274A() of the INA shell be grounds for unilateral cancellation of this /1,0'801110d by the Dtvislon. 1. Section 287,051305, Floricia Statutes, requires that any state funds provided for the purchase of or iMprovernents to real property are contingent: upon the contractor or political subdivision granting to the state a security interest In the property et least to the amount of state funds provided for et least 5 years frofli the date of purchase, or the completion of the improvements or as further required by law. rn. Unless preempted by federal law, the Division may, at its option, terminate the Contract if the Contractor is found to have submitted a: false codification es provided under section 267,136(5), F.S., or been placed on the Scrutinized Companies with Activities In Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged In business operations in Cuba or Syria, or to heva been placed on the Scrutinized Companies that Boycott Israel List or le engaged in a boycott Df lame (23)1,psaymyRoHif3DION a. 2 C.r.ft, §200.460 prohibits reimbursemont for costs associated vvitti certain lobbying sotivitiaa, b. Section 216%347, Fiorida Statutes, prohibits "any disbursement of grants and ads epprOpriation$ pursuant to a contract or grant to pny peon or orgonizotlion uniese the turns of the grant or contract prohil:Flt the expenditure of funds for the purpose of lobbying the Legislature, the Judicial branch, or a slate agenoy," o,•No funds order resources received from the Division under this Agreement /nay be used directly or indireetly to influence iegisfation or any other official action by the PloHda Lureor arty stato ageney. d, The Sub -Recipient certifies, by its signature to this Agreement, that to Me best of his or her knowledge end •belief: I, No Federal appropriated funds have been paid 9r will be paid, by or or behalf of the SiJb-Reciptent, to any person for Influencing or attempting to influence an officer or employee of any agency, a Member of Congress, on officer or employee of Congress, or 2n tmptoyos of a futember of Congress in connection with the awarding of any Federal centred, the making of any Pectoral gralt, the making of any Facie* loon, the entoring into of any coopert-tve agreement, and the extension, continuation, renewal, •etnendment crmodfication orally Podersi •contract, grant, loan or cooperative agreement. IL If any funds other than Federal appropriated funds have been paid or wU be paid to any person for influencing or attempting to influence art officer or employee of any agency, a Member of Congress, an officer or employee o Congress, or an ernployeeol Member of Congrese in 20 oonnection with this Federal contract, grant, loan or cooperative t teernent, the Sub.ReolPient lhaft complete and submit Standard Forrn-11, "Disclosure of Lobbying Activities."' The Sub -Recipient shall require that % certifloation be included In the award documents for ail %towards (inclUding subcontracts, subgrants, end contracts under grants, loans, arid cooperative agreements) and that ail Sub -Recipients shall certify and disclose. iv, This certification Is a material representation of fact upon which reliance wo$ pieced when this transaction wee made or entered Inito SubMisefon of this 6ertitroation is a prerequisite for meldng or entering into this tivinsection Imposed by Section 1352, Title $1, 11,S, Code, My r,ferson who falls to fife the required certification shall be subject W. Olvit Penalty of not teal than $101000 end not more then $100,000 for each such failure, v, If this subgrant agreement amount is $100000 or more, the Stt-Rocipient. end subcontractors, as applicable, shall sign Attachment M. Oertiticetion Regarding Lobbying, (24) G T PA ENT D T Excerr A$ PROVIDED SELOW, ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AOREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA; AND, ANY AND ALL COPYRIGHTS ACCRUING uNoaft OR IN CONNECTION WITH Ttia PERFORMANCE OF 'rigs AGREEMENT ARE HERESY TRANSFERRED. SY THE SUE -RECIPIENT TO THE STATE OF FLORIDA. a. if the Sub-Reclpient has a pre-existing patent or copyright, the Sub -Recipient shall retain an lights and en Ntiomergs to that pre-existimj patent or copyrioht unless the Agreement provides otherwise. b. if any diecovenr or invention Is devetoped le the course of or es a ra$vit of woll( services performed cinder this Agreement, or in any way connected with ft, the Bub -Recipient shall refer the discovery or Invention to the Division for determination whether the State of Florida witl seek patent protection In Its name. My patent rionts eccrt,i€na under. or In connection With the performance of this Agrsement are reserved 0 the State of Florida, If any books, manuals, films, ar other copythtabie material are produced, the Sub -Recipient shall notify the Divtalon, Any copyrights accruing under or In omnection with the performance under this Agreement are transferred by the Sub -Recipient to the Stets of Ronda. c, Within thirty cloys of execution of this Agreement, the Sub -Recipient shag disclose all inteilectual properties relating to the performance of this Agreement which he or she knows or shoutd know oould give deo to a Went or copyright, The Sub -Recipient shall retain all rigand entitlements to any pm.exlating Intellectual property which ia discio8ect Faliure to disclose will indicate that no ewcti property fOX hts., The Division shall then, under Paragra0 (24) b,, have Lilo right to all petonts and copyrights which accrue ciWtng performance of ha Agreement, d. If the Sub -Recipient qualifies as at state uniVersity under rio Ati law, then, pursuant to section 1004,23, Florida Statutes, any invention denceived e=lusively by the employees of the Sub 2t Recipient stall become th sots property of the SubRac alent In the case ofjoint inventions, that is inventions made !oir tly by one or morn employees Of both parties hereto, each party ehai1 have an equal,. undivided Iriterast In and to such joint inventions. Tine Division shall retain a perpetual, irrevocable, fully - paid, nanexeitisive iiciarrsc, for Its use and the usm Of its contractort of any resulting ;stashed, copyrighted or trademarked work products, developed solely by the Sub.Raclpiprit, under this Agreement, for Florida government purposes. (25) l A7°fl i The Su A Recipient certifies that it has the legal authority to receive the Rinds tinder this: Agreement and that its governing body has authorized the vxectdlon and acceptance of this. Agreement. The Sub. Recipient also certifies that the undersigned person .has this authority to legally execute and bind Sub - Recipient to the terms of this Agreement, (2€)EOUAL c PaRTVNITY x„ MPLOYM T a. in: accordance'wtth 4f C,F,P, 5OO-1,4(b), the Sub -Recipient hereby agrees that it will incorporate or cause to be Incorporated into any contrect for carastruc en wet*. or modification thereof, 08 defined in the regulations of (he Scars tart' of Labor at 41 OFR Chapter 60, Mitch is paidfor in whole or in part with funds obtainedfrom the Federal Government or borrowed on the credit of the Federal Government pursuant to a giwt, contract, loan, insurance, dr guarantee, cr undertaken pursuant to any Feder& program involving such grant, contract, loan, insurance, or guarantee, the !Wowing equal opportunity clause: During the perforniance of this contract, the contractor soirees as follows: I. The contractor will not cilscrlmiraate against any employ or applicant for employment because of rasa, color, religion, #1eX, sexual orientation, gender Identity, or national origin. The .contractor wilt take fflrn'aative action to ensure that applicants.ar�e employed, and that employe%% are treated during empoyment withoutregard to their race, color, reliion, sex, sexual orientation, gender identity, or national vrtg€n, Such action shall Include, but not be limited, to the following; Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including appren€tceahip, The contractor egress to pout In conspicuous places, available to employees and applicant' for employment, notices to be provided setting forth the provisions of this nondiscrimination claws, The contractor will, In ail solicitations or advertisements for employees placed by or on behalf of the contractor, skate that ail qualified applicants wilt receive considerations for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national Agin, 111, The contractor v ill not .discher a or in any other rnanner discriminate against any employee or applicant kr e ntoymeni becatl such employee or applicant has inquired ebnut, discussed, or disclosed the compensation of the employee Or applicant or another employee or 22 applicant This provisionshall not apply to instances in whichan employee: who ;has access to the compensation Intonation of other employees or appttcaants as.a part ()touch employee's asserntlai job functions disctoses the compensation of such other employees or appiieants to individuals who do not otherwise have access to such Information, unless suchdiaoiosure is In response tt a format cornpialnt or charge, In furtherance of an investigation, proceeding, hearing, or action, Including an Investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish Intonation, rv. The contractor wilt send to each labor union or representative of workers with which he has a collective bargaining agreement or other contractor understanding, auto€ice to be prow1dad advising the said taboc union or workers' representatives of the contractor's commitments under #fait <=ction ad shall goat Copies of the notice in: conspicuous places available to employees and appticants for employment, v The contractor will comply with all provisions of Executive Order 11246 of September 24, 1955, end of the males, regutstlons, end relevant orders of the Secretary of tabor, art, The contractor will furnish ail information and reports required by Executive Order:'112A0 of September .24,19f35, and by males, regulations, and orders Who Secretary of Labor, or pursuant thereto, and Witt permit access to tits books, records; ami accounts by the administering nemy and the Secretary of Leber for puToses of irnveatig€atbn to ascertain compliance with such ruler;, mutations, end orders, vii. in the event of the contractors none rnptlanoa wth the nondiscrimination clauses taf tt}ts contract or toith any of the said rules, reputations, or orders, this eoritratt may be canoeist. terminated, or sitepended In whole or iri part and the contractor may be declared ineligible forfurtiler Government contracts or federally assisted construciton contracts In accordance with procedures authorized In Executive Order 11246 of September 24, tgdt, and such other sanctions may be Imposed and remedies invoked as provided in Executive Order 11246 of espter ber 24,1 ee5, Of by rule, regutaUor+, or order of the Secretary of tabor, or a$ otherwise provided by law. viii. The oonti'actor will include the portion of the 8enfane Immedtatialy preceding paragraph (1) end the provisions of paragraphs (1) borough (8) in every subcontract or purchase order unlessexempted by rules, regtnlattons, or oilers of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of Septem r 24, 965, $a that scroh provisions will be binding upon each subcontractor or vendor. The contractor wlli take &ttu*t action with respect to arty subcontract or purchase order as the admktistering agency may direct as a moans of enflaming such provisions, tneludtng sanctions for noncompliance: Provided, however, tit; in the event a contractor becomes Involved r Is threatened with, lfi s tfon with a subcontractor or vendor as a result of such direction by the administering agency the oontractor may request the United States to ertter Info such litigation is proteict. the interests of the United States, it. The Sub ecipient further egress that it will be bound by the above squat opportunity clause with respect to Its own employment practices when It participates In federally assisted construction work Prcvfdecti that If the applicant so participating {s a Suite or local. government, the above equal opportunity clause is not applicable to any .agency, instrumentality or subdivision of such government• which does not participate in work on or under the contract, G, The $ub»Reolplant agrees that it will assist and cooperate actively with the administering agency and the Secretary at Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and thee rules, regrilations, and relevant orders of th Secretary of tabor, brat it will furnish the etimintstering agency and he Secretary of t,ahor such IrtformatJon as they may require for the superVISIOn of such compilenee, and that it will otherwise, assist the administering agency in the discharge ot':the agency's primary responsibility for securing compliance, TFra Sub-Reciplant further egress that It will refrain frcn1 entering into any contractor contract modif1catian subject to Executive. Order 11240 of September 24, 16t3S, with a orrtractor debarred from, or who has not demonstrated eligibility for. Government contracts and federally assisted construction. contracts pursuant to the Executive order and: will carry out such sanctions and penalties for: violation of the equal opportunity clones as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of tabor pursuant to Pad 'II, Subpart D of ExecuL ve order, In addition, th Sub -Recipient agrees that if it raft or refuses to comply wT these uridertektnga, the adrrtintstering zency may take any or WI of the following actions; cancel., terminate, or suspend In whole or in Aar this grant (contract; Cain, Insurance, guarantee) retrain, Pam extending any further assistance to the Sub -Recipient under the program .with respect to which the failure or refundoccurred until satisfactory assurenoe of future comprience has :been .received from such Scab-l"iecipient; and Geier tha case to the Department of Justice for appropriate legal proceedings. The Sub- • nt hereby agrees that, unless exempt under Federal low, it will incorporate or cause to be Iricor' crated into any contract for oonstruotion work, or rnodiftcatlon thereof, the following clause; to Contractor, the contractor shall comply with 't & tL S.S. § 874, 40 tJ.SoC. § 814r, and the requirements of 20 O,F,R,.pt. 3 as may be applicable, which are incorporated by .reference into this contract. its Subcontracts. The contractor or subcontractor shall insert to any subcontracts the clause above end such other clauses as .the FEMA may by appropriate instructions require, and atsb a clause requiring the subcontractors to Include these clauses in any lower tier aubcaorttr`aots. The prime contractor shall be responsible tor the cornplia.ncehy any subcontractor or lower tier subcontractor with all of these contract clauses, III. Breach. A breach of the contract clauses above may be grounds for terrnlnatteart of the contract, and for debanrrant as a contractor and aaubcorstractaras provided in 29 O F,R, § 6,12, 24 (2)CONTRACT » ORM-OURS AflD SAFTY S7'ANDA1114 If the Sub -Recipient, with the funds authorized by this Agreerrtent, enters into a contract that exceeds $100,000 and involves the employment Of mechanics or taborer's, then any ouch pontract must include a proviolon for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 8), Under 40 U.S.C. 3702 of the Act, each contractor rrttlOt he required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the staridarol 'work week le permissible provided that the worker lo compensated at a rate of not less than one arid a half times the basic rate of pay for all hours worked trt exoses ©f 40 hours In the work week. 'The requirements of 40 U.O. 3704 are applicable to cwatruction work and provide that no laborer or Anaphoric must be required to work tri surroundings or under working condliton,s which are unsanitary, hazardous or dangerous, These requfrarnents do not apply to the purchases of Supplies or materials Or articles ordinarily availsbIe on the open market, or contracts for transportation. (29) o if the Sub-Recipi nt, with fhe.funds authorized by this Amernerit, enters Into a contract that exceeds 1 80000, then any such contract must include the following provision.: Contractor. agrees to compiy with all applicable starKierds, orders Or reguiatiOns issued pursuant to the Clean Air Aot (42 U,S.C. 7401-7871q) and the Feral Wrier Pollution Controt Mt as amended (33 U.S..0. 1281-1387) and will report violations to ROA arid the Regional Office of ti•re Eriviromernat Proteetion Agency (EPA)„ (JO) P 10 E VAN Sub -Recipient, with the funds authorized by this Agreement, enters nto contract, to any such contract must Include the following provisions: i. This contract Is a conned transaction for purposes of 2 C,F,R, et 180 and 2 C.F.Ft. pt. 3000, As such the contractor is required to verify that none of tho contractor, Its prindipais (defined et 2 C,F.R. § 180. 195), or Rs affiliates (defined at 2 oF.R,§ 1 80„.S05) are exciuded (defined at 2 C.F. [4?,tt § 180,940) Or disqualified (defined at 2 0.F,R. § 180,9U), 1 The contractorritoet comply with 2 C),F.R, pt, 180, subpart And 2 0,F,R, pt. 3000, subpart 0and must leads a requirement to comply with these regulations in any lower tier covered transaction it enters Into. 111, This certification le a malaiia! representation of fact relied upon by the Division. if later determined that the %,:tritredor did not comply with 2 C.F,11, pt. 180, subpart C and 2 C.F.R. pt.•3000, subpart C,In eckfitbn to rerriodles ave4able lc the Division, this Federal. GOVVIIIT1,0111 Mly pursue available remedies, including but not limited to suoperis!on enclior debarment. iv, Tile bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180.'subpart C and .2 0.FA, pt, 3000, eubpart while this offer Is valid end throughout the period cf any contract that may arise from this offer. The bidder or proposer further agrees to include provision nsquirtng ouch compliance In it$ lower tier covered transactions, 23 (31) tf the b-Reolpient, with the funda a Ihorized by this Agreament, enters into a contract, then a y such contract must include the following clause; Byrd Antl-t-obbylng Amendment, 31 U,S,C, § 1362 (as amended), Contractors who apply or bid for an award of ;100.000 or more shell fie the required certification. Each tier certifies to the tier above that it wilt not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a mentor of Congress, officer or emptoyee cf Congress, or an employee of a mamba,' of Congress in Connection with obtaining any Fsderol contract, grant. or any other award covered by 31 § 1352, Each tier shall also disclose any lobbying with non - Federal funds that takes place in connection with obtaining any FfiCrinl 41INfird. Such disclosures are forwarded from tier to tier up to the recipient If the Stii>vReetplent enters Loa contract with a subcontractor for or) award of $100,000 or more, the submnInuctor shell sign Attachment M Certification Regarding Lobbying. CO T Si TA AND 0 T SINE S WOMEM'SJ31,1S1i9M ENTERPRISES. AND 1,./3f3019 SURPLUS ikREA a, If the Sub-Reciplent, with the funds authorized by this Agreement, seeks to procure goods or service.s, then, In accordance with 2 a F.R. §200,321, the •Sub -Recipient sheit We the following affirmative steps to assure that rnhorkt businesses, women's business enterprises, and labor surplus area firms are tised I, Placing quasi arneil and minority businesse and WQrner's business enterprise oi lcitation iIsts, II. Assuring that smell end minority businesses. and women's business enterprises r elicited whenever they ara potential soures: ill, Dirt/klieg total motifrernents, when enoronl'ioplk feasible, Into stneller tasks or quentilles to peanit maximum partio`pelien by smolt and minority bualnesses, and women's business enterprises; lv, Establishing detivery schedules, where the rsouirernont peir)Re, which ennouroge participation by small and rotriority businesses, and y'ern's business enterpriere; v, Using the services end- assistance, gp 4pprootlate, of such organt4etions as the Snell Buslnes$ Administration end the Mitlority ausiness Development Agsncy of the Department or commerce; $nd RequirIng the prime contract , if attcontrests ere to be let, to take the affirmative step listed in paragraphs I, through v. of this subparagraph, b. The requirement outlined In subparagraph a. above, sometimes referred to as 4.906nocanarnic contractinV,' does not impose an obitgation to sat aside either the solicitation or award of e contract to these types of firms. .Rather, the requirement only imposes art oloifgation tocany out laz1 doe illent the six A rrnatv iduntUtd above. 26 o, The 'socioeconomic contrActing' requirement outlines the affirmative steps that the Sub-ReolPient must take; the requirements do net preclude the Sub-ReOlent iron, Undertaking addill Steps, to involve rile and minority businesie es and worneals business enterprises, d. The requirement to divide total requirement, when economically feesble, into smaler tasks or quarit;lie$ to permit maximum porticOatfon bt*mail Eric! minority busfrieases, onci Wornent business entarprises, Ooes not autholize the Sub -Redolent to break a single prefect clown into smaller components in order to c/rcunivent the micro -purchase or smelt purchase thresholds so as to iliflz sere acquisiton procedures (e.g, "project spiatingl, 33, APS q?J'AiNcEs, The :SiIbRcipint shall comply with any Statement of Assurance* incorporated a* Attachment INI WITNESE INNER OF, h rties hereto have executed this Agreernaa SUB-RECI:KENT,AY OF IAMI PRE RESCOE ° 13y: Name and Tido: Date: rit);# 59$DQ37 Nodega CItailartap *10.0'09i0ftv.: •ty dmvidinv !Ma elcmitalic 4197411urk..1.7an tsif.s.t.v 'ha{ 1 AxTivf4bnual th.00loOon• s.,:irbature..1 are 0c:ling :q00.1,'elatv1 t: ilandwdriee sitfrxitlite4. Wag .ortilrmirp Met InNermr cyltivis have titan ,3re tfot .aad proceute m, prr2p1Ty foroweritp ti,07.ure LueilaratrAi ftw 41edraltc 341ature. mfa Itatemerrt 1,1 01,Ify cacfio Mat tai.4 oloctivoia a.10ratiaro a to 4o 4,7* looqW hincliag Ovivotent of my izandavdtian ;Ignaforz5! aord Mat 06 ef4t10 fOrM 4 aa4.1ra(.0 d :Me tevt ortryitnowdeeks. •STATE OF FLORIDA OIVISION Of, EMERGENCY ENT 27 ATTEST: APPROVED AS TO FORM AND CORRECTNESS Victoria M ndet City Attorney this signature f'tar suba r rd R 2. THE CITYOF MIA t, a municipal Corporation of the State of Florida Arthure City Manager APPROVED AS TO INSURANCE REQUIREMENTS 11y Anti -Mari Sf~C tpe, Direct. Department f Risk Mana.e Counterparts a.nd. Electronic Signatures. ' hfs Agreement may he executed in any number arts, ea chi of which so executed shall be deemed to be an original, and such counterparts shali together constitute but cine and he same Agreement, The parties shall be entitled to signand transmit an electronic signature of t%F.s Agreement (v+thether by facsimile, PDF or other email transmission), which signature shall be binding an the party whose name s e rs'taIned therein. Any party providing an: electronic signature agrees to prompt* execute and deliver to the other parties an original signed Agreement upon request. .214 • EXHFBIT— TF-m roL,Lovvi NG FEDERALEBOUROES ARE AWARDED TO THE SUB-RECIPIEXT NDER THIS AGREEMENT; Federal Program; FecIerai e acy, Cataiogof Faciami tharrt tic Assistan t1e &d nurribet; Prlf37, Award 4mount: THE FOLLOWING COMPLIAEQUIREMI APPLY TO ThEFEDERALLIRCES AwAmet) uNDER THS AGREEMENT; Fecietzir Program: •List opplioebte compfko mquIrernont •1, St4b-Rociplont is to use funding to oarrom oligtime vitt ItiontOlect FY 2020 Doporbri t demi. SecuFity NotloiecfPundliv Oloppr(umii. SuMiookiant is uti-loot to oil scirmlniqtrailvo stid tic,icii ts s tot r; this Av,toroolt or wf :lotto in cOnlphInCei at, th0 tarinS of the Aftivarttant. Sub-Rcotplont mciSt pomolywitt) specttlo igwa, futos, or rsigulo or* that perish to how this ckwrI re4clurtEe UMW toi) 060 Or IVOI K,iyCiabaMingtiON tC2 ba ets.cte, NOM 2 GJR, Part 200, and Seattan 216,91(6)(n), Aorta Statutea, reqtArottutt the 1 Pmgrarna and State Prole* included kl E4tIt be pravIda0 to the 6 a),Thsorpieni, 2g ATTACHMENT NT A Program Budget. Below is e genatat budge which aent€tnes etfg bte categer ies earl th 1r allocution or this award.. The Bub -Recipient is to utilize the mPregrarn Buckler es a guide for completing the 4Budget Detail Worse below. The Equiptaaht category qi,giree4krire_Ataberiaed Eqaiiprnent List (AEI) reference number. The Authorix� Equipment list (AEL) :€s ,a 1l$t of approved eo.tripment types allowed under f" MA's preparedness grant p:r!ogrdms, The intended audience of this trod €a emergency managers, first responders, and ether hterneena senor :typga aafcnata. The 14t teneists 021 equipment categories divided into tut) r tagr rles, ar. categories, aid ihtart .individual equipment ikirns,. The AEI^ can be found at tr$,oaudauthririZeSt-ectlit rnetivrat. At the discretion orr the Sue -recipient, funds allocated to Mana,gerntsnt and Acfmin:€ tration cost has described in the ':Proposext Pr.ogrern ci et') may be put ttaamarcis Pr+agramrn€t:tio costs instead nd However, no more there 5% ofoach Sub -recipients total a5,vard may be expended an Management n Adthinf tr'at€on. Gteets, . frrrrrsforal runes botweerj the vitegarfos listed in trig'Pfogratn Budget Howover, tho (motor of funds between issues N strictly peottfbfrad; 20 0- State Honefaand unity Grant f fograr ban' Area Security:• Jttative Marti Allooabon-1ssue 45 t> Of Work' fs, unified . r R63 tzA t Ei �i` aaageme&�a`: Aclrninbilr.atJ tie fl45 E -,moat* Award t oontion soar 3 r action. _______ T `J° e Activltloa (25% of sward aft tion) Thy mount.1 not in acfti t€an to thp: remain€rtgawarti amount bent-lnateod 01oraliles the ananaiati needed tea meet the 25% requlrer.nt, Mara gament aid A irriir i tcatiatl (he dailaramauntwhtc.h correspond: to 4°%a of the total tocol Allocation is shown in tine column.on the ritht: $737,500.00 $14)0 42, 600,00 *5a0.po Buocaet` DETAIL INC3i KOPti~ET This b-nnorpie t I raptured to provide a completed budget dotal worl<sheot, to the t3lVlat EQQVintE1 fort the total award as described in tips "Proposed Program Budget". if any changes need to b made to the "Budget Detail 'Metall t*, x the e�astian I fhia contest the Grant Manager fisted in this agreement via email orteiter,. spin nocrpora spanse, an arclithreataspecl8G n range of prevention, protect ee ry aotivitfes 110e1vping arts i i*men tog ho Helena security sopp ograms and adopting angoir DH$IFEW, national Initiatives . .., ........ eloping related terrorlem,and 'vent preventlop aotivltlea Developing and enhancing plan Cr6ss:tutting -- pt ri iri 1Plan Exerofae) Line HOOT 2020.06 cetasimphic pro tom velc plug or conducting assessments , SSOSSriiiaikta o .krtrat da I~f tt 202031 Ming Soft Target/Crowded Neese - Pratention -„-t lrk. Management for Protection Prorome (t 14kNutne .t#tiity 1086esmeoat of i for EIeettnn. Security); Lino dem 2020-02 Hiring of full or Part-time staff ar contriotoralconsulter:t to assist; with plann(ng apt tittes (not for the pttrpase ar hiring pubilo safety personnel Wing ttadltia► t 040 safety duties Protection - Cyiasire utity {Cy security Response ns and Exerote ); Line item 202041 iritei eft sharlg Prei ttoit - (at en t? 'Lino. it -m 2 tuts/ & info Sharing - Prevention — inteiiigencs an Information awing (MetadatO Flannery, Lin itann 2020 3 Cross utting Plog (Planners grid conatritactW Lino 4t m 2020-06 30 $266,660,0 i 2 66t #. 02,000..00 tiA41.00 $ 6 sports° - Public Health, Ha iti care and E iCtoaedPOD Trefr lno Vtdga), ,Lille item 242E4 ate rieie r trlrad to eondust planning aotiv{ties C , rdad la — Prevent lama n and WWrninz Una It 02 P Travel/ far I ralel pianrttng ctivitiea ert e aofcifff (iri c rdan with o=erstiow si Cost Gulderice, i ance of l fhl'iiwcomp41art 'r i le an ton cards 1 tIv ties to achieve pie p Omit) dlsiabtlities and others. a and functional needs and ffrrili i E fish roflateric Cpr In tivn with Citizen Corps Councils for public it fofrn'at oniaduoatrarr end development of vatcrrrteer ate governance structures and .pry rm enc a r munioat'ians eicprnent, reviesv,and revision of tj-rticrs la f everapim nt, review and revision of t ounttriu ; of operations •tans Development 00 w iris cornmun ty partnerships tr°u tures and r-rtechanlstrrs for tnformaticn sharing between tine bfla and rite sector w � :implementing modals, prt r ma, and +or roe enhancement Initiatives Toots, resour;nd'tfrrtla hat faallltte care situational awarwess between the public and prl +ate «otorss Operational support soft Tang t/Crti dsdMaca r ---Prat ctt r Intardicticrn and Disruption (Operational Rtent 2Q2o.o Ut#1> on cif st ndardIzed re ou. r r ac emerrt p in to en. Increase i the treat t level undel National Terrorism Advisory year (NTAS), Or nees resultt%form a National Special aottrlty Event MM€ AG $ 2,00.00 22,0 0.00 ierrt for select opera anal expenses With Increat ed security rneasui rs € or1ttoal it iur a sites locum! d (up to VO percent of the [ioration) c3verttma fsr Information, iroteatigatlrte, a irr:tflier ring ac vitles ura to 50 percent of the allocation) .......... Iring of raw staff positionsiconilicfoi'skonstlitants fir parlicipat on In.Inform'ation/intelligence analysis and Marlrtg groups or fusion center activities (up to 50 ',rent of the allocation ttr et & info Sharing - Prover do - intelligence d tnformation Sharing (Ftiolon Anaiysta),tin$ item 24 20 03 lgn� evalop, Condom and luete err erclse ° 311 or PartTime Staff or anirsctcrs/Consultants or px rfrtirr1e staff ',nay be hired to support (xero! related acttvittasr Payment of Ala and fry be fl must be in accordance with the pads of tho mate or local unit(e) t f government and have /he approval of the state or the awarding agency, whlohever is applicable The services of contraotorsfacnsultents may also be phJoured to support the design, development, conduct and e elkiatiOn of pc3RNE. exercises, This applicants f a al w ittan procurement policy or the Federal Acquisition Rquiaticas SFAIT must be followed, Protectton a Cybmraecur;ty iCybersecurity Respom3 i�Man� d exerolseo}t i.tna .ttarn 02O 0 I Grose-trtttir - Planning (Planning, 7'rlrrIntl and Exam). ) Um Item 2O2O O5 ve t ro and bacielli costa + vertima and b c it iltaitidlpg expenses for 'part Jme and VC um er ergen y response personnel partialpatln lrt FNMA eke raises i+rittcas to ac:' Ieve rseralses iaiivef pe disabilities and.otnera alb mess snd functional needs -Travel costs (I e,6 irf r'a, mileage, per diem, btet, eto,) are allowable, As expensed by employe san travel status for official business related to the nd conduct of be exerctse•projecl'(a), applies 8irppiles are items at are expend consumed during the cartrse of the planning and r nduct' f the exercter3 rclac s) t .gkg Ytng_pa•er'. Gloves, 32 tope, € on -sterile area ii et and die able pro active nterrrperabte communications exercises ActIvitiea to achieve planning tr iiuslve people *lb limited English proficiency ar it to and bac1s rIJ €or emergency prepsr €ness and response personnel' attending OHSI 'EllilA-sponsored ar pproyed,lralnIng classes e me and backflii expenses for part time and nteer emergency r kpcnso personnel partelp&tiny lrt S/FEIVA training Training or l cpe and Cpnferrences cutler 2020.01 — On Soon * P faction an L A°t aof I Unit Tratlnirt } Ira item ZO2Ocii l oti+tEties to a Ira train ng irr lust of people with . diseeliRles and steers with acmes and f+ ncttanu1 ne3ds and limited English proflciend+ Pull or Pert -Time St4f or Contractors/Consultants Ss It Target/Crowded Places - Prevention . Public Info ration and Meiling; Linn, m 2oz0.0g,' r, a -Gutting -Planning (Training Gl!aaso }; LItt item 2020.06 Tra4. Suppltas are mane that are expended cr consumed forcing the cow* or 14 planning 'end enduet of the exercise projeCt(s) (e,g,, copying paper, gloves, tape, rion4terlle maaks,,encl die acsa*le prt?t ctlV ec9tqmsnt), Instrucster cdt#.tlonlr rtiflcatiari Cacr'dtriation wi th Giti ar3 Gaps Gctinctis In ndvoting trebling exercises temperable commurilcet3nrts training RA'Otivakee to achieve'training Mlusive perrptewitty limited EagIlshpronolez,Icy immigration enforcement training I 33 Ei s l $10,000.00 $46,i26,00 48,726.0 20,130.00 . r t' 0. EnE11 }0 Eq ip1110t ,X cliJiq ; bh;Cost IYIR:tobt,e'flow 1.01.1f0)1t the lir w br(i.squi rier t 0090110 far E111s awPi'd:a.1 cprnpre1*41e i}ifigg th4s0!O11ow,at ie rr aqu re Eegories, nd Spepift4 a '' 3 1t o ;xot i) Gast l e u olit cilg bio`I.irlder;e*natelia ar81 t&'orf LW/ob.! 4Od r fgn of tlrei` tuih 1.; d E u pn diit I lst E}:a.i httb.tfcr'inri fgri',4,q& v Response On Scene Security, Prot tlo and LE MCI Equipment); },.tnejtem 202011 AEL, #O1LE }i. -.'�NyH,�L,�j o1�,yy+L�'e[y [�i+'HL�vir,, a m41-c(9Mt'09M$ O4- BAND,Q97 R,01rSN[ .riR�{ i Emerging Threets - PreVpotion — interd(Cdon find Disruption (Bomb Team Equipment); Llne tarn 2020- 04,M};L.4O2 X-0241 PB3r ii PFMO1 $ 17, 02EX. i2a p r^g g Tbrea Prevends rxing, Sear and'Detection (floc) atom); Lino item 2020'Q4; A L fo2EX-02-XRAP. 0 EX 0-13B1 , 210N-00-MAIN Soft Target1Crou dad P}a-tantlot Scroenirwg@ S a } # don (LPR Systems); Lines item 020.02;. AEI, #O3OE 1,A1..P141127R.00- TEOP 43Li-00-SURV, O4AP.02 AVL.,S; 210N.00 SHJP 170,3254 $116,000.00 $94 O.t1ii $94,660.00 404;0t 766,4$ 4 Soft Target/Crowded P}tces—Prov tlon�- Screening, Search and Detection (Survellia ca $ i i , 07,00 $1'45, O7, 40 pilatfnrme); Lino Item 2020.0 R AE1, #03cE.crr ovt, Emerging Tbreats Prev cn Non -Interdiction and Disruption (Robots); Line item 2020.04; AEL #O O- 07-RQI3T, 030E 474JMVS, 02 -01.XRAP, q2P 2- Response Oil Search and Rescue Ops (TRT Equipment), tine item 2G20.1ty ,At. SR-02 TPHY; 038R0 TPEL .001VIE45.4urR 030E- R9P1 , 00CP. O3.1CON 03SR-03-SOAK 01rn 01»SCiao, 030E45.: ROPE, OlUR-01-HI.ft T, 06Dp-03-P AO? 030E-01. t'AC i;#esponse- M48i Ssarch mid Rescue Ops (Sdn; Line item 2 t20.10; AEL # 3 fA 02-SONR, 04HW 34 660,91I00 36E6,911.00 164,2 7.00 164 37.10 $34,476.00 $34,6 6.00 4 I Respona On Scene urltyand .Iw(INlghtVislat »f Line Its m 20w111 AEL T1 $fig€363,00 $459,383.t90 '7 1 ' S•X� ♦ `,. 1 Response- Sliuetional Assassin o tiA8}; ri It � 2020,4 a; AEl. # 030E-€17-SU $17 , 3t6 $40r000.00 t e rp¢yi R� ,...... $175,00I A 0,000,00 h- 4n'`� ,t,o�: - Response Communication tempera le GotumtshleatIons (Mobile Message 13cerds), Line item 0 —14 FL #030E-03-SIt3N 6 r 's'}'• - d<:a M s�}n�16 q, as 5 . --ti ,..r i if' , '''i"� • - i y�g .s���.,,#i iI'iF�_:,.. ��:�d' �`F .}� -�5,. .. F*sirr.. Intel & Info Sher Prsventic'n Intelligence and Information Sharing (GIS Dashboard for Fuslon tenter), t}1tae Itain 2020.03; L #04AP 'i3-01$$ _, 2,713.00 > $'l i ,'713.0 m. 1 tet & info S1 g - Prevention - iritolltge►tco end Information Sharing Neal Time Crime C ntor lau1Id 0 ,1.1n,e Item 2020.03; AEI, #i(}4H' k1-01-Ii111W 1 $2$i),293.00 $253.00 3 . 1 »W......c:m»n�:...,.. Crr ss-C ttix g - Opetedanet Ccorr'tlrtation (ICS d ftwaroY bE00); Line'Itemm 2020•05r.AEL #04HW 01-INU WW 04S 04-NETW, 04AP-05—CL)SS, €04AP.01- CADS, 04 '-ti 1 $277,67S. $277,07 .00 6 �, $34,6#}8.00 .,.-.:.�, ..«.,,....:....,�». 7 R ponme, SituationalAseessn'tent (016 Sy nfrey)a+Liinert'kern 2ry0y2. 10s-43; AEL #O4AP.0188, 4 W� 01-1Nll kq. 0454Fi-03-Wa[17�'�. ---- _.... 34 6 5.00 ,.w.,,...«::::; r" }�7��1v/y7{,�'e.t v Yry[ �Y1YreF .(% tE(j�}��{y7 r46 r'd iSV S,aJti _,.� .""m'.`F'3"^i t 4�:q "Ya tir. K-!. 0' uff... .J. "v: 'a•F.4.;,- :f..h�n ++ . ('�: £• ,..4 d -5' j��' F 'w' � �5. ..� t: ."`"L. ... _ ... AeMF:'J„ Pr�*tection - Cyi ersecurtty (Cybersecurity Threat Asseaor onls to Include Election Security and i`iware); Lino itom 2Q20f01, AEL 5NP-00-IDPS 1 $16,160.4ct $1 ,1 0,00 °1 $333,083x00 . . Protection- Cyeraocurlty (Oybersecurlty �-. r E Equipment); Line Matti 20204)1; AEL #06NP -1 PS, 05H$ 00-11•IIALW 08N 0-FWAL 1 $338,965,00 . 1 ail .h: ,}x "��y.i'1vyy���tKq�'1 4• � _ ��r + C 'r _, � ,�„ _ � f . � 'k S x • .4''''.!P i?^ i� U '�"0,6`" -•-'. 'P .;:, .2f ',1 ��w, D�, ,.s F��g :•'. i'' ' �` it � :F"N}v a?"°r ,'t' eX.MC T ee n GOtum nT ttIon3 - Itner porablo >uornmunIcatlons (interoperahloe Comma); Line Item 2120.14; AEL., #06CP..0 PORT, O6CP-aapPl AC, 0411WW01-0411W 10E30-00-11ATT,06CP-01-Mt1O; 1.,, 2'°I KN.00 INSTP42- 3RDG, oioc438Are, 06P- 01.REPT 12TR: 0-TS4 l 4 ` .° �'' � -. $ ,366,E 1.Q0 ... ' $ k,38&,SS1.00 .' !'C,T •l -i (rr E. L�-p•,r k. ,5 `z r Ld � }S{{�..� 1 i � f 11j 4� Y°•S` ] f.,\��;V �E�Jt 1'� !ai .�g.... (<�.J, f°Y �J..k av<l �'�3 :f• r 4.t ��� ..: ¢s t.�•:"S,.r1d }, a �t ,� ,��< } }• }"n 1 1 ° tq i ww..�F < 2 'b� �.. k`u " h'�r N Fwi �,, .,i�`°'tLi gmerging Threats - Proventlon - Screening, S►earoIY and Datoction (Hazmat Detectors); Line_ Item 2020-041 AEL #07RI »02 RDA, 07Rt O24tll18C 1 $2tlti,240.00 $ 4i3,24Q.00 .�. 4 r 35 anor l.t ,-Oettane argot/Crowded Places .1~'reventian ing, Search and Defection (Surveillance 00; Une item 2020.02; AEL 41M-0040S; NHO/.041i4O.01-VCAM. 04AP-42.13GPS e porisa Critical -Transportation (Responae Vehicles), Line item 202049,::AEL #12"VE-00 MDV} 12\ M-00-M S& r A.1,4 T rgetiCrowded Pieces - Prawn#1+ ening, Search and .Detection (Sup/Whence uIpment) l tz item 2020-02* Aft, 1.3Li 0-SURV' v . a ease Communications - Inter perahis nic4tlons (Emergency Notification System) ine item 2020.14, AEL #121T«O0.ALR7 , Sf Tar ttCr#Vtdad Paces - Pre section - Access Control and ity Verification (Access Card Readers and reclentlaltng Systems);.Lino team 2€120. 02, AEL ,#14SWW01-V1 A,.44$.11/014P , 2101.00- Sofa .�irdiowded P acos - Protection -Note kaI Protective Measures (CCTV Systems); Line Item 2020.02; AEL414SW-01.VI.KA,1481lV01-PACS,210N-. Oi-IUST, 0404D-03- NSP, G414W 01-iNHVii,14` W.01- AtL,RM,10GE.00-aENR; 21GN»OO- N$T;:21 N-tiff PAIN Tar ottf3r e ded Pieties - Pre olio n - Physical No I1 easeres (Portable Vehicle Barriers); tine O 02; AEL #448W=al .WALL......-. llz Three Pre entl r Inters -ration acid suer (Maritime Radar); Una item 2020.04; AEL. VV�R Recove i restr re System (i~ft11 Backup Ethernet); twine Ram 029-4S; AEI) #14CI 01,400P 1 $306,17 ,o $305,77 ,00 $708,877,00 $78 $2A0,000.100 547,02800 1,3 4,04 .00 $15f1, 2.00 fion and e r fng Sysfaa a 1 T 1 rowdod Plan e . Pr+n e t - P'it in l t r t lve ;!4?Iaaauras (Magna r$tora)► Line itsm 2 t 02. 630-0tMPPSs 30,000.O0 $30,000.00 2 It I Cr£nand P.araign Anifnaf la as •? 66tfil t w «fir • _ �:�°��.,}.,. ., , qR/eap0090 —r Critic l 7rya/�a yp ri t1ort apspps��(y ee V'.. els Lino Re vRV�*9i7{ A 1., Ya!^ 3A ' d4RA r $444,00% 36,000, ,"N °Mi'ivn,.Equlpm rtk. i•sue'' i♦i d i f"i 'iL�l"u'lb l0i�--s° ' ?- � 3. r 1, tt' A ?"4 ty.ix[<. ' �s, ,� - � i M 4 u4 k. ` ,r-y rH .;,, , . X. ... 3, � • .'yE'1.� lr �,.. �i I :2i. t£6 Y , 1. /�`Fk `�!y j% 4 '�} ,�f}_}'i (y��j!r',s� mr4K4 vi ��" M Sni"[i lY Y f p "ZCR 4 ' N- k 'SM S l eC '7�/'� tt: •, os{efY__ _ i. •'r �{'.,, P ...�..e., i-• A" &� L �� i i .-- z `• J 'j ��'1 `� I' s� e krt 9 Threat — Prevention Po eit lcs .e atjri# uton (L.asor Scanning for Crime Scene cn to itom 202004' AEL: 4C+S.02-ttVi»"i�: 1 $43066k60 443, .0 4 i t al orndi ono ttfppltes � "oz• ld�f i4a a' 7�ALrf �" `F_. va ,�:�6f*l 0:Y. ,R t{M: r�,t� 4, 9, t, i saig - Prevention -inte�111jetsa an i r on Sharing (Puelon Centst, Operatfo }r 1An* item 2Q2 •03;. AEL. #04 ;1i .01.-1tMt 131T.00.I i ; Fib 4 4 ,t . ;240;€100.00 iRiSlyo o. -, .. . y,r oes. In Operational C#ae lrratlon (E00 I tiSuatai zment), L,It a Itarti 2020.06; A Lk l Vlil, iai.gt} LQ, i 4AP-0$-CpS$* 1T^00-ALRT,O4AP.01-0AO$1 44MD.O2.PROJ, 041-Hry-Q1-`1CwlVcC'M/yiVorq9.oacp41.pRy; Mo43i3(nSP)2tGN.0UCN3Tq 2IGN'00 WVtNe Q3CC 03.SA' , 08CC 03•..° ATP, 06CC-04 A,08, 060C-01.; CELL, 44 .01-P} CS, 14G1.g4• OOi 21:0NMOtt4NsT, O4F0/11.01 CABL, 078g-03.ENVS:r t C.0-46.PRTYf 0600024)8AD IVatio — Corn/ua'l R NilPlanning, g, ail ing and Equipment); Line non 2 0g7; AEL 2ION.00.CQEQ,190N-00 P t, 21CR-0041E01, $490, #lr ,00 $410 700,00 $277,471,00 e Miti alloin — Long. Term Vulnerability Reduction (Mainlernanco arid Sustain/tent); L.itia Item 2420-00; AEL 421GP140441/1AlN 1 ,27 ,47'1,00 �'`� _ ' . . TOT,,y,. 1./.! Ni 0.. , $1Q,B62, d . Hiring of fult-tlrrte Or pa tmttr e sta ante tcrrstconsuItent% to assist w i the management of the respective gent program; application requirements, end compliance with p rtin nd data colleotton requir ments Salary Pattonnet, L ee.item 2020.16 Development of operating pions for information ccalleotiorr anei processing necessary to respond to ir3113/FCMA data !�s rertirn and traekf q costa Overt a are defined as the result of personnel who worked over end above 40 hours of weekly work time- In the performac ce of FEMA -. approved activities within the scope of this grant Baoldlil Costs also called Overtime Es Backfilr are defined as expenses from the result of personnel who are working overtime In eider to perform the duffles of other personnel who ere temporarily assigned to FEMA -- pproved activities outside their core responsibilities,. Neither overtime nor backlit expenses ere the result of en irioreess of Full "irno E u3vaient (FT $ employees Travel expenses M&A Travel, i»ine Item Meting -related expenses Authorized.ofitca equipment' lncludst g personal computers, laptop computers, printers, LOD projeefors, end other equipment or'software .which.may berequired t suppori,the implementation of the homeland security stretaw.. r {Mice Supplies, Line item 2020.16 The following are allowable only within the agreement pent ad:. Rocurrifgfees/charges associated with certain quip :nent, such as tall phones, faxes.. Leasing:archer renting of space for newly hired personnel to administer programs 1,i4ttile the zent program. 12ecurrit g Expenses (Fedex, storage few, etc), line 2,4-46 A l AC F ENT 13 SCOPE C?i" WORX Sub -Recipients rrttrat comply with all the tooittmorits In 2 0,F.ft Mari 200 (Uniform Administrative Requirements, Cost Principree, and Audit Requirements for Federal Awards), Funding le provided !o perform eligible activities AS ldentitied in the l ornenat o Homeland Security FederJi Emergency Management Agency ttloilanat Preparedness Directorate Fiscal Year 2020 Hcrnolanti Security Grant Program tHSGP), =Wont with the Department of Homeland Security State Strategy. Eilglble acti!+Fldes ere outlined in the. Secs a! Work for T raft category Carom 1, Issue end Put Description issue 46r no Urban Aria Security initiative (UAS1) has allows ie'Arttanagement and. A irriinfstration .(M ) costa associated wttli L The Division at Emergency Management, its the designated State Adi sinlstr ttive Agency, will retain five (6). percent of the toad UASl amount aifoceted fe Florida for MAA pu $ , Thaw fools MI provide the 6A•A w th the means to manage and administer the UASII grant, The. proper management and administration of these funds ensures that each project listed will be Fulfilled, or .partially ftrlftlied, more efficiently while r arnaining in compliance with the DHS Federal Fiscal Year 2020 Homeland Security grant Program Guidance.. 11, Categories' end .l lfgible Actiultf FY2020 allowable coats are divided lfto the following cat cr' for this agreement; Planning, Organizational, Exercise, Training, Cqufpment and illianegement and Administration„ Each category's aliowable ref~} have been listed In theseudget Detall Worksh t` above. A. Allowable Mantling Related -Costs HCGP funds trio ba used fora range of emergency pry redness and manage i Warming .cativltlen sublt as otiose essoolatsd with the development, review, and revision Oft THLRA, ,SPR, continuity of operations plans, and other planning activities that support he Goal end placing en emphasis qn updating and rilabialrsing a current EDP that conforms to the guidelines outlined In OPG 101 v 2.0, a Developing he r fhreet-4peclflc.annexas that incorporate the range of prevention, protection; response, and recovery activities; ca Developing and Implomenti homeland security support programs end adopting DHS/FEMA national Initiatives; • Developing related terrorism anti other cetastmphle event .prevention activities; • Developing end enhancing plans and protocols; Developing or °oldudting essassmenta; Hiring of fuller pelt ime staff' Of cOttfrZiCtftonstiltarla to assist wilt planning activities (ttdt for the purposeof hiring p rbtic, M::afety personnel fulfilling traditional publta = fety duties); Mat to required to conduct planning aptivitles; Trawl/pet there related to planning activities;. • Overtime end backtill.costs (in .accordance with operational Cast Gulden a); • issuarrt:e+ of vfwHiY»r. rtpgrerrt'Titel IdentittC ri card; Activities to achieve planning inclusiveofpeople with abilities; • Coordination with Citizen CoCorps:Councils: for public tnformatIonl 4ucatton and development of voiun#see programa; • Update governanoe atrtrcteres and processes and plane for emergency o rnuniaatioris; and • Activities to achieve planning Inclusive of people with limited English proficiency, 3 la, Allowable 1 don itagate twee (HSC3 and UAW Only) Sub -Recipients proposed expenditures of S ibisor UASI t'rr ds to sulapvrt ar iert at4 • Program Management; • Develaommt of whale community partnerships, through groups such Fls Citizen Corp Counat a, • Structures and mechanisms for irrformation staring botwnelt the p+ubltn.arld,privt}te ee' tar; • Impferner Ong Models, programs, and workforce enhancement Initiatives to address Ideologically Inspired rsdicrilixation to violence In the homeland; • Tools, rem;urces, aa9 actftrMfg! trek fecifitete shared situational awareness between the t ubilrr and private sectors; • Operational Supporal • UUltzetleft of standardized resource inanogernen1 concepts suoht as typing, Inventorying, organizing, inc tracking to facilitate the Ms p loh, deployment, and motive!), of r sour oes before, duetng, and sites n Indele tt7 • Responding to an inorease in the threat level under the Notfarral Terrorism Advisory u.ystern (MIAS) or meads r•esoiting' from a National Special Security vent; land • Paying soiades and bents for personnel to serve as qualified intelltgenceArtslysts. Per the Personnel Reimbursement for intelligence Qooperetion and l'nritarrcarnert (iul'CFO of Homeland 'Security let, Putt, i No, 1?0k412, § 2, aodiffecf in relevant part, es amended, et 6 U.6,0, § 6>' ( , F 3GP and UASI fr,inda may be used to hire flew Staff 4ncilnr contractor positions to 4erve Ss Intsillgencie analysts to enable Information/Intelligence sharing capabilities, es well as support Gxlathrr,J Intelligence analysts previously covered by 14SOP o UASI funding. $eo B tJ,t .C, SQA(a), To be hired es err Intelligence enaivet, staff and(Or contractor personnel must neat at nest one of the following criteria: • complete training to rartsure baseline prellrrisncy 3rl Intelligence analysis Pnci production Malin six months of bel •e hired; and/or, • Previously eeraed as en intelligence analyst for e rrrir7trr7u111 of two years eftf"rer'irs a federal intelligence agency, tl a military, or state srrdlar local f ,r anforo ;errt lrrt°lltgen zrrtll. n the Itr ciu; lfttoillaorkca Analyst Activities Ail rrshle Costs (H3C3P nrsfi UAS4 AB fusion canter arnalyticatfpersonnel must demonstrate, trate, qualIticaticns that met or exceed comp enctc s Identified fn the Common Competencies far state, local, and tribal irrteltigert Analyst, which outlines this minimum oategorles of training needed for Intelligenoe analysts, A oettriVate of Metter, of soon training must be on Me with the SAA and must be Made available to the recipient's respectiveFEMAHO Program Analyst upon request Mates and Urban Areas must 1ustirryproposed expenditures of HSt3P,or tJASI funds to support argarrfza#fon activities within their 1J submission, Ali SAAs are allowed to utilize up to 50 percent SteI) of their HSGP fundfng end all Urban Areas are allowed up to 6.0 percent (54%) of their OAS l handing for personnel crests:, At the request of a Sub Reciottarrt of a grant„ tta , ritik AA Imintstrator may grant a waiver of the air percent t (60%) firr nitetlon noted stove, # .equeet for waivers to the, personnel cap must be submitted byte e SAA• tc GM) in writing an official letterhead, with the following Irtformet=on: • Uvrsrtmentatron explaining why the cep should be waived, • Conditions cinder which the rcaquoet le. being submitted:; and X A budget end method of calculation of personnel casts. both In percentages of the grant ofar'd and in total dollars amount, To void supplanting teem', the request artist also include a three- year staffing bletorf for the requesting entity; Law enforsernarrtTerrortam Prevention (l 1 W) Antvities, AIfowahi Cosh (HSGP and UUA3t t ETP.Activitlea etlglble 'tar use of 4.lMTPt'4 famed funds irictade #sit ire net tinted to 40 ....:.e.e. m y. e • Maturation sing rrrihancernent of designated se to end major t,Jrf)trt Abe fusion centers, including Information sharing end analysis, thr t recognition, terrorist interdiction, and training/ hiring of Inteiligettte analysts; • Coordination between fue art Centers and cancer analytte rove rtlgrdtive affrarta including, but net limited le Joint Terrorlsrn Task. pots (JTTFs), Field Intefilgence Groups (Fies), High intenatty Drug Trafficking Areas (H1DTAs), Regional Information Sharing Syyterma (FUSS) Cen , criminal intelligence Ur ts, and real. Irits crimp analysis centers; 4 implementation and maintenance. of the Nationwide MI lni#ietivs; Including iningforfront lire Nr1001(41 en IdentifyIng and reporting auspicious acilvillesi and • Implementation of the °if You See Sornathlrigi.Say Something" campaign ty raise public awareneas car" indlreters of terrorism aridtarroriam-related crime and %sedated efforts to increaser the shearing of it 'armaticrri with public and pr w to sector partners, inakktdtng :Nonprofit rganixatians;. • Note: fJHS requires that all public and private sectorpartrters worsting to Irrtpletiient andIor expand the DHS: "it You Sea Something, Say SrrmethInr° campaign tfaing grant funds worse directly whit the pI I$ Office of Partnership and Engagement (OPE) to.ensure ail public awareness ►neterla .-(e,g,, videos, pectoris, etc) are consistent with the !r}HS'e m staging and strategy for the campaign and compliant with the initiative's trademark, which is ficenaaed to ORS by than New York lirtatr vpoiltari Transportation Authority Coordination with. OPE, through the Campaign's Moe ( Asa::A Itq,clhe.gav), must be facilitated by PEMA. Increase physical security, through tow erifercerrrant personnel arad other protective n measures, by Implementing preventive acid protective measures at critical nfrastructure site or st`rtsk nonprofit organizations .and • St ling and sustaining preventive radiological end nuclear detection capabilities, including those developed through the Sectoring the Cities Initiative, Orgaitizatlo[nal activities under! HSGP and UAW Itrc ludo: Operational Overtime Casts, In support of efforts. to enhance capabilities for detecting, deterring, disrupting, and praventing acts of terrorismand other catastrophic events; operational overtime testa are allowable for trcreased protective security measures at critical infrastructure sites or other high risk toe etkns and to enhance public safety during mass gatherings andhigh-profile events, in that recant, HSgp Sr, b-Recipients are urged to consider using grant hiding to support soft target preparedness activities. HSGP ar (JASI funds may be used to support select operational expenses %sedated with Increased security measures In the authorized .categories cited below; Backfill and overtime menses for staffing State Or Merjor IJrt arc Arrow fusion centers; Hiring of contracted security for critical lnfrastructura cites, • participation In Regional ReeOlenoyAssessment Program (F.RAP) activities; +� Pubticoafetyoverrtinie; Title 42. or State Active Duty National Guard deployments to: protect oritloaf in:frastructur eltaa,. Including all resources that are pert of the standard National Guard deployment. pack Consumab{n costs, such as fuel axpenaes, are not allow exceptaa part of the standard National guard deployrrient 4.ckage); • Increased border 30c urlty activities In coordination with CBt ; National Terrorism Mvisorsr System; • National Security Events; • Special Event Assessment Rang (SEAR) level f through 4 Events • States (If lwtnergency; ar National Critical infrastructure Prioritization Program (NOJPP);, DIrecied Transit Patrols;, and 41 • Operatforiel Support ter F ralA espy. Operatfonat Overtime Raqu; ter * Except for an elevatedNTAS alert, HSQP or UAW fends may only be spent for operetir rtat overtime coats upon prior written approve! by PE MA. The SRA mint submit operational overtime requests In writing to its assigned F MA Prograin Analyst (PA). Fl~MA wilt consider requeAte fa special event ectivit G up to one year In acivencra.: However, such r que to must be within the mores current peed of performance .and must not result ira the need for a request to extend the period of pperfarrfanee. • All c rational overtime requests must clearly explain how the request meats the criteria of one or mover af' the categories listed trt the table suove, Requests must address the thraet amitre rment es it relates to the event or activity requiring operittonal overtime support end explain how the overtime activity is responsive to the threat. • PotRest.ievent operational overtime requestswill only be considered on a case -by -wee bees% when It is demonstrated that exit : nt circumstances prevented submission of a request In advsr a of tileevent or apttuity. • tinder no clmumstertoec may li)HSiFEMA grant funding be used to pay for costa already supported by funding frpm another Federal source. * States with IJASI jurisdtci£ogs cten tits funds retained at the stele level to reimburse eligible. operational mettle tie expenaeAl incurred by the state (per" trier above guldarroe Ilmitadi os). Any tJASl finds retained by the state must bet!. d 1n direct support of tit$ high -risk urban area. Staten must provide documentation to the l.iAVYG and QHSiFEMA upon request monstrittiting how any UASI funds retrained by a stale world directiy suppert the high -risk rtt n ere% • F MA wilt ronault earl c erdtnete with proprlate DFIS convoranrlta ea r eeesaaty to verity Information used to Rapport operational vertime requests. Person Coto (HSGP and LIASI) Personnel hiring, overtime, and backlit expenses sire permitted cruder this .grant tocanine sitfowweabie HSGP planning, training, exercise, ancf equipment nt activities, Personnel may include but pare rot limited to training Arid exercise coortilnetars, program rrrk tigers for activities directly associated+rvith HSt.)P end IASI funded ectdvitles, inteingence analysts, end Statewide interv;per 3ai!€ty ocerdinstors .(SWIC),. sub -Recipients should refer to information Sulletln Nor.421b, Clarification an the Personnel Reimbursement for Iritelligerrce Cooperat can and Enhartcerrtant of Homeland Security Act ef20OA (Public Law 110-41.2 -'tire PRICE Act), Oct. 2019,1-ISGP funds may not be used to supped the hiring of anY personnel to fulfil traditional public hesith and safety duties nor to su spdent trertional.pubile health and safety positions end responsibilitt=>, The following definitions apply ire peraonnei . Hiring. &late and local entitles may us$ Arrant funding to r the aviary of newly hired personnel who are exclusively underrfaking lovable gHStFEMA grant activities as spec taQd In this guk are This may not Include new personnel who are hired to fulfill any non DEHS/FEMA program activities under any circumatsnoos. Hiring will alwayer result In a not Inorease of Putt Time Equivalent (FTE) amptoY x s, Overtime. Thole expenaee are limited tcs the additional costs that result from personnel working over and above 40 hours of weekly work .time ea the *eat swsult of their performance of PHS/FEMA-approved activities specified 1n this guidance. +venoms associated with any rather activity ter not eligible. • Eacttrzill Related Over/fine. Also nails: "Overtime as Beckf314," these expenses are limited to overtime costs that result from personnel Who are working overtime -Os identified above). to percent the duties of other personnel who are temporarily esslgned to DHS!FEl'V#A-epproved 42 act etlea outalde their core resportelbilltle , Neither overt irr nor br cicflfl expenses are the result of an Increase of FTE employees, a Supplanting, Grant funds will be used to $stpplement existing funds and wIsi not repier.e (supplant) funds that have been appropriated for the same purpose. Applicants or recipients may be required to supply deodmentation certifying Brat a reduction in non-federal manes occurred for reasons other than the receipt or expected receipt of feral funds, OP$ flouts may be used for domestictravel andper diem, including costa associated with the deployment/radh r=:Ioyment of personnel to border areas and for travel a ()Dieted with haw enforcement entities assisting other local jurisdictions In taw enforcement activities «ravel coats rust be ut.eccortiwnce with applicable travel reguietions), Organization (OPSG). Operational Overtime Costs OPSG funds should her used for operational overtlma costs associated with law enforcement activities in support of der law enforcement agencies for Irtcrsos border security: enhancement, Overtime pay Is for enhanced patrol for certified public safety officers, along earth limited sopport for other law enfarosment direct support personnel (o.g., Communication Oftcersff ispetorter's, non sworn patrol pilots, eto,}, Overtime shall be reimbursed'consistent with the non- federal entity's overtime policy end the requirements as stated below: • Overtime fa time worked that exceeds the required number of hours during an employee's designated shift, s Overtime must be wcrkmf to increase patrol capacity end be in support. of Identified and rwproved SSP iorder security Operations The OPSG z Valilme hourly rate of pay MI be no more than the approved overtime rate per locai. lava and policy and must be In accordance wtth applicable State and Federal r"uIatians, • rapt salaried employaee ma}r not be retmb.urs ,d fpr overtime unless the non-f rderei entity's policy specifically allows for overtime reimbursement for these employees,- * The ion -federal entity may not utilize OPSG funding to pep for art ernplesyee's overtime hours or pay that exceeds 1'8 hours worked Ir, any 24,hourperiod+ Personnel Casts (CMG): tap to 50 percent of an OPSG aviar'd may bo used to for all pert#ortnet Costs (only to the extent that such crocenses are for the allowable aOtivitfvo within fire scope of the 4jrant). At the request of a recOlent or Sib -Recipient, the FEMAAdministrator (or designee) may waive #heb4 percent personnel cap, 'Waiver decisions ere et the discretion of the F IVIAAdministrator and will be considered on a case -by -case basis. Further, changes in scope or objeotIve Ise require FEMA's prior mitten approval pursuant to 2 C.P.R. 6 20O.308(c)(1)(). A formal OPS4 p : nelwaiver moues' should. • 19e orr official letterttead, Include a written justlficatton, and be signed by the local jurisdiction. • include a budget eiid method of calculation of psrtionnel costs troth in the peroenlage of the grunt surd aril ire total dollar amount, reflecting Os change in scope or objective to the project. include an approved Operations Order from: the USSP Sector office that supports the local jurisdiction's written justification. * Se coordinated with the USRP Sector, SAA, and. the DHS/CDP Office of the. Elo oar• Patrol (OOP), As with all °PSG personnel crests, OPSO grant funds Mil be tread to supplement attialing ftind and will not replace (supplant) funds that hove been appropriated for the same purpose. Applicants or recipients may be required to supply documentation certifying that a reduction in nvnefedoral resources occurred for re orrs other than the receipt or e:cpected receipt of federal funds. 43 ry r Term l sp ntments * Sub -Recipients may. utilize temporary or term sppok truant to augment the law enforcement presence on the borders, However, applying funds toward hiring full-time or permanent sworn public safety officers is unallowable, • OPe4funded terrpormry or terra .appointments may not exceed the approved period of performance, I For OPSG purposes, temporary appointments are non- tus appointments for I. a than one year, • OPSG funding for tempoPery or tsrrn appointments may pay fen salary only. befits FAre not allowable expenses for term or temporary orrtptoyeea, • °PSC nsimelns a non -hiring program, Appropriate uses of temporary or term appointments Include: « To csrrry out specific onfertemerrt apeEatlono k for or oirrg OP apftrnded pateaia throughout the Sector Aree of Operation; • To staff operations of limittttd donation; such as ()PSG -enhanced enforcement :•trots targeti`rrg specific locations or trichina/ activity; snot, * To flit OPSG positions In activit ►indorphg transition or personnel shortages end local backfilt policies (medical/military deployments), OP$I term End tarapprary appointments must have ell nee saarydettlflcations eyed training to anforoe state and coral tags. OPSO funds VAR not 170 usoct to train or certify term or temporary of orriirnercts except as otherwise statod In the OPSO section of this martuefand tile I-163P NOPCr: $ub.Reaiplents'must follow their owrt applicable policies ancI procedures regarding ttmpass:ey or terrnappointments, ihalfs? a Cods f OPSG) OP$Q unefowebio costs inotudecows. asoolated with evidence calleetion, arrest prone sing, proeseution, end Traffic/DUI checkpoints, such evidence documentation cameral*, fingerprinting supplies, aiconol breathalyzers, portable wort lights, tr;rifile barricades, and similar law enforcement even :e. AttditIonat unallowable roato oleo include casts associated with staffing and genera! IT corr;putxrlg swipmant and hardware, 41-101 as personal computers, fanisi octpy maahfr+ s, rY/€t rns, ate, °PSc is not Intended asa hiring program, " hsr'efora, applying funds toward hiring foil -time or permanent sworn public sal°sty officers to unallowable, °PSG funding shall not be used to supplant Inherent routine patrols and law enforcement ooerattone or acthrlties notdimity related to providing enhanced coordination botweon tocai and federal law Ofrlforcemei t agosroi ,1=ihsily, constrmtioc and/or renovation costs, and exerotee expenses era prohibited ur der QPSGr C, .Allowable exercise Related Costs Exercises conducted with grant fc cllrrrg should tie Managed and conduct f consistent with HSe1*P, liSEU, guidance for exerttse design, development, cc rtciuot, e5Ea1u0on., end Improvement planning is located at i3f'tpai/ wwirerna.govfezerelse, * L n, Develop, Conduct and :i vale ate are Exercise • Exercise Planning Wprl shop ✓ Full- or part-time stag' •cr d4attlrf:,ctorlaartsutfa3tte + Overtime and backfill coats, including expenses for part -tame and volunteer si er enoy • i ptsrtse personnel :participating In 1 t S/P1„MA exercise * irrlpier entetton of IISEEP *. Activities to aohleve exercise Inclusive of p op1e with dksaipitltl$e * Travel * Supplies 'sea octatod with allowable approved exercises • interoperabla communications exercl$rse 44 Additicrtal Exercise Information Sub -Recipients that decide to use HSCP finds to conduct all exercise(s) ars eoaouragsci to comps a Progressive exercise series,. Eacercfs = conducted by states end high naked urban are ht y be wed to fulfill similar exercise reriuiremerits required by other grant programs. Sub -Recipients ar+s encEau1€1e0 to invite representatives/planners Involved with other Fed lty mandated or private exorcise activities: Stat ertd high staked urbanareaa are pncoureged to share, et p minimum, the multiyear training arid'. exercise schetluie with those de rirrients, agencies, end arganixetiarre Included In the plan, • Valtdetfnpl Cepobtatlee. Exareisea examine smd validate co pablities.baaad planning acmes the Prevention, Protection, Midge#Icrrt, l asponse4 and 'Recovery veary mission seas, The extensive enttegerr nt of tiro whole, oom o niiy, inendirrg but not iimIted to eatmlning he needs end requirements for individuals with dieehtlitles, Individuals with limited English proficiency, and others with access and funatidle; needs, is essential to the. risv rioprrrerrt of an effective and comp hencIue eXerelso program Exercises are designed to be pro rve — Increasing Irt ecopa and complexity and drawing argon results and Outcomes front prior exercises and real- Worki Incaderite to challenge p zrtiriprrting cor+trnm/Cisfles. Consistent witti Homeland Security Exercise and voluatpan larsgr&n guidance and tools, the National Rxerciae Program (NEP) rves , the principal exercise t echonign for examining national perednees and measuring readiness, Exercise should align with priorities and dapabilitlee identified in e muftile*arr EP, • .special Event Planrnriitng, if a stale or Urban Area Mil be hosting a epeofal event (cog., super Soul, G. Summit), ties C ctal event: planning shared be considered as .a training or exercise. activity for the Immo w of t e muiti^year TEP, States must include all confirmed or pi>arrt>ect spade! ! events In the Multiyear TEP: The state or Urban Aran May plan to too HSGP ar UASI funding to finance training and exercise activities in preparation for thceo events. States and Urban Areas should also considersxercieas sal major venue (84,, arenas, conVerttion centers) that focus on evacuations, d+arrrm tnlcstians, and command and control. ✓ Regfanat Exercises. Stems should' else anticipate participating to t iteast one Regional Exercise annually, States must Include dif rclirrriea plennpd Voe0 smarties In tie hail year TEP. a Rate ofldcan-Oovsnr'trmen01, ;nilttas In Exercl es. Non -governments/ participation in all levals of exercises is strongly encouraged. Leedom frctn1 non-;overnmentai entities should be incfudet# In the planning, design,. and svaidation of en exercise, t rte, for„at, Tr! I,. and territorial Jurisdictions are encourage i to develop exercises that test site Into ration and nes of noes -governmental reaourcea provided by nort,govern entel entitles, defined as the Ovate sector and private nonµprefif, faithdhasad, :0a.rnrn niter, partioip; t.Idn In exercises ahould be eoctdinatedd with the local Calton Corps Council(s) ortheir equiviferrt attdother peruser agencies, PPM State Training. OffiCe conditions for E ercises: l"r:ir the pawns of this Agra t, any exsroiee which Is compliant with. it P standards and ontained in tine State of Florida (and Count or Regional) M'YTEPquellfl as an authorized exercise. Tire Solt -Reenact can scroceesfutly corrOete an authorized exercise either by attending or conducting that exams. a ina*cier to receive payment for successfully attending arteuthorized exercise, tare Sub - Recipient rnust'ppovide the Olvision with a certificate of completion or similar correspondence signed by the individual to charge of tits exorcise; add#tonally, the Sri -Recipient must provide -the Division with all receipts that document the costa incurred by the Sub-lZeolpierrt in order to attend the exercise, 45 $ in order ha: rerratve :payment for successfufly cenducfing an author1zod exercise, the r Recipient must provide the t7hrlslon with an ExPLAN . !(P,1PQIMPCCFP0 Meetly Minutes and Sign -In Sheet for exercise attendees; additionally, the Sub- aciplent roust provide the Division. with 811 receipts that document the cosh incurred by the Sub -Recipient in .order to conduct the exercise, The Sub.Racfplent r111.u3tin0101e with tine reintkur'4rernent ;package a Separate copy of the pa • (s) farm the Exercise, r Iar7 which feront 7esr the partkclpent sgeneles and printed page(s) from. the Mete (arid County or Regional) lvr/T P electing ting t!o exercise. if you require. faodlwa:tar for this event, request must r a to the ivision Within 2$ days prior to the event, In the following format Exorcise Title: Location', Exercise mate; Exercise Schedule# Estimeteet Molter of Participants the yr lif b %t, Estimated Cast for hv t r: Description of he Exercise: 0Ail viable Training Related Coats pHot, and UUASi}. Allowable trairring.releted costs under HSOP Include the eef biishment, erxppcit, conduct, and atteoden e off training specifically identified under the HOG l and UASS programs and/or fn conjunction with anni01erIcy propsrednsce training i}y otherl+'ecterrl nezacl (e;g:, HIS and DOT). Training condDDCted using ktSGP (uncle should address a perfarmenee gap Identified through an AARl1P tar clther assessments (e.g., National Emergency Communications Plea NECP Ooai Ass sments)• and contribute tc bulk** a capability that vrtll be evaivaaetl ft.:41011a formai exercise: Ar y training or training gaps, Including thoae. for children, older adults, pregnant wvnmen, and individuals with: disabilities and rotthere who also have access or functional needs, should be identified in the AATIP and addressed in the state or Lirben Area training cycle, Sui eolplenta are encouraged to use existing training rather than developing new Courses. W err daveloping now 00{0303, .dub -Recipients Mre enOOurrgad to apply the Anal jsla, Design, Development, implementation and Evaluation {hblaii~.).Model of instructional designs a Overtime and backfilf for emergency preparedness and response personnel attending b1-ISMEI tl ponsored and approved training classes; • aver time:and boo ktili expenses kw part-time end volunteer emer'genoy response personnel pertelpsting In O i8/Fi;MAtraining 4 "Graining warfolhops.and cenf'errar es • Activities to achieve V.8000 inclusive of people with disabilities �► NA- or partmilme staff or contractors/consultants Travel Supplies associated with allowable approved training that ark expended or consumed during the curse of the planning and conduct crf the exercise 'prolect a) instructor certification/re-certification • Coordination width •Citizen Corr Councils in conducting training exercises ▪ interoperable communications training Additional Training informEttlon Per r3FiCIF> MA Orarit Programa Directorate Nil i y PP 207-008-084 f, gaidevi end AuprvV Requiioments fir Training Courses Funded Trrvrigh %repnradness Grants, Issued on Septa bar g,. 2013, states, tarrit arlea, Tribal entiklc and urban areas are no longer roquirsd to request approval tram PEW for personnel: to attend non -CMS FEIV1A training es king as the training Is coordinated with and 46 approved by the state, territory, Trlbai or Urban Area Training Point of Contact (TPOC) and falls within the FERIA; mtesirun scope and tl )urrsdictiran's Emergency Operations Plea (EOP). The only exception to this policy is for Countering Violent Extremism; courses,. DhlSAMA will conduct perradic reviews of all state, territory, and Urban Area training funded by DMS/FEIVIA, These reviews may Made row-z ;forall course matettaia and physical observation of, or participation in, the funded training, ft these reviews determine that courses are outside the scope of this guidance, .Sub-Rectplerts will be asked to repay grant funds expended insupport of those efforts. For further information an defvefa;ping courses using the instructional design methodology and tooIs that can facilitate the proves, SAAB and TPt Ce are encouraged to review the N7E0 RevonG r Trafiring Cevelaprrrant touter (MVO website, l N'S/FEMA Provide' Training. These ase trains age include programs or courses developed for and convened 12y institutions and.organizations rand d byDHS/FEMA. This tnoludee the Center for Dome ati Preparedness (CDP), the Emergency Management institutes (EMI), and the National Training and Education Division's (NT C) training partner programs tndu,~iiag, the Continuing Training Grants; the National Dom tie Pre dress Consortium (iOPC) and the Rural Domestic Preparedness.Corisortium (RAPC), Apprtwed Sto o and Federal Sponsored Couasa Catalogue, This catalogue lists state and Federal sponsored courses that fall within the VhiS/FEMA mission scope and have bean approved through' the PEMA course review and approval process. An updated version of this catalog can be accessed et: vu+,t,lrstreonrrtra lrtnasa€av Training Not Pravfolsdby 3 C /PEMA. These tsairsing:s Include courses r that are eftheratato spcxn orod or Federal sponsored (non-DHSIFEMA)1 coordinated and approved by the Sahli or ttte*r designated TPOC, and fall within the t?HS/FENMA mission scope to prepare suite, local, Tr1al, end tsrriiorlei rsortr el to .prevent, protect against, mitigate, respond ir)1 and recover trams acts of terrorism or catastrophic events. + Staab Sponsored Coco4. Theso ortrs. ate developed for aradfordelivered by Institutions ran i�Izatikne ether than Federal 4nt:itles ..FEMA arid are spdnsared by the SAA or their c alrlite TPQC, Joint Training and Exercises with tbsa Public end Private Sectors, These courses are sponsored and coordinated by private sector entities to enhance public -private partnerships for training personnel to pro+rsnt,.protect :Wrist, rrtitig:ate,. respond to, and recover from ache of terrorism or cc tastrrphic events, in additron,. States, terrltcarien, Tribes, and Urban Areas are encouraged to incorporate the prtyate .vector ld government -sponsor training and exercises, .Additional Informations on botfl i HS/FEMA provided training and other rederatand staid trail irag n be. found at: t wArstrlespondsrtivigirgp,r#pv, Training information Reporting System. (Web.Forsras"). Weld -Forms is an electronic form/date management system built to a=. -let the SAA and its designated State, territory and Tribal Training Point of Contact (TFOC), Reporting training activities through Web -Forms is not required under FY 2020 HSGP, however, the aystem remains available and can be Wised through the PEMA Tcorkit located at t'rttoly/ , +rm atlas o n a in order to sop c t grantees in their own tracking of training. POEM State Tralnhsg (Vice Concittlons: l=tar the purposes ofthis Agreement, any training course listed on the Di -IS approved course catalog quetiites as ran authorized mum, The Sub- $= !plant can stccc rst±:afly ocrsnplete an }authorized course either by attending or conducting that course, 4: In order to reoelve payment for successfully attending all authorized trialnfrag course, the Sub- f .ectplent must provide the Division with a certificate of course completion, additionally, the Sub - Recipient must provide the Division with all receipts that document the QostEt Irrcurroi by the S €b-ptaciplent In orderto attend the course. in order the receive payment for successfully czan:ducfing an aurhortAed course, the Subw Recipient roust pray date Division with the course materials and a roster aaign,-In sheet; additionally, the Sub -Recipient must provide the Division with ell recelpta that document the costs incurred by The Sub -Recipient in order to condt ct the course,' w For curses that are non-D S approved training, Sub -Recipient must request approa i to conduct: braining through the use: of the ikon: TgD Form and provide a copy., along (th`er showing approval grafted for conduct, For the conduct of training workshops, Sub -plant must provide a copy of the cour e materiels and stets, The tturriber of pertlol cants must b a minimum of 16. in order tatuatit'y the cost of holding a course, For questions regarding adequate number of participants please contaot the 'F'i EM Slats Training Officer for course specific golds/Ice, Unitise tie But eclpfentrera3vee vanoe !err ttsn approval•from the State Training Officer for the number of partictpar ts, then trio Division will reduce the amount authortsed for reimbursement on a pro-rata baste for any tre#sting wttfr, less than 16 participants The Sub -Recipient must include with the reimbursement peoKayo u separate copy of the Page(s) train the Slate (and county or'Regional) MYTEP reflecting the training. E, Allowable l~(1ttlprnerg-Related Costa (SHOP and IJASG The 21 allowable prevention, protecttcn, mitigation, response, and re very equipment cet©gvdes for FISGP era listed oh the Authodzod Equipment List (AEL), The ANt, is available at tItt>isaPww+rrr.fema.govi carized trip c . a. , Some aquIpmeni :items r quina prior approval from DI-IS&Er1,4A before obltolion or p:crivtiase of fire items, Please reference the: grant notes for each equipment item to ensure prior approver is not required or :to ensure prior approval !s obtained if rrecessery, Urriesa otherwise stated, all oquipment must meet cif mandatory regulatory ondior DHSiF>~tti dapted standards to be eligible for purchase using Bide. in ectdtiton, rsciplenii tie responsible for obtalotng and Maintaining elf necessary certiRoatlerts and it area for the requested equipment, Grant funds mq be used forting p ocuren ant of medical cauntertneesr rea, Proo irement of medical countermeasures must ba conducted in collaboration with State/city/local health departments who administer Federal fonds horn 1-tHe for thispurpose, Procurament must have a Bound thmetibasaci justification with an aim to reduce the c€tnsequances of m- s casualty incidents during the first anaclsl hours of a response, Prier to procuring pharmaceuticals, grantees must haveip place an Inventory management plan to avoid large periodic vast ions in ides due to coinciding purchase and expiration dates.. Grantees are encouraged to enter into rotational procurement sgraarnentc with moors k1rld distributors. Purchases of phermaaeuticals must include a budget for the disposal of expired' drugs within each fiscal year's period of performance for HSOF, The cost of disposal earnnot be carded over to another FMA grant oirgrant period, The equipment, goods, end supplies tithe Q tIg` r€a equlpmerrtl purchased with funds provided under this agreement are for the purposes specified In 'Florida's Domestic Security Strategy". Equipment purchased with these funds will be:utillxed In the event of emergencies, Including, but riot limited to, trrgriam-reiated lards. The Sob-Roraiplerat shall pl oe the equipment throughout the State of Florida In such a manner that, in the avant of an ernergc nr y, theequipment cart be deployed on the actin° of the emergency or be available for use st a fixed location within two (2) hours of a request 48 for said deployment. rne ea bMelon of Emer,gency Management ent (Fl iwm must approvearty purchases of equipment fiat 1temlzed in a projects approved budget In advance of the:pmarcheNs, The Sub -Recipient will, tit accordance with the statewide mutual old agreement er ether emergency response purpose spectfieci In the °Flvr1da Domestic purity Strategy," ensure that all equipment ps.rrctia d with thasd furida Is usmd to respond to any wet all Incidents within its regional response area as applicable for so long es this Agreement remains in effect, Prior to requesting a. reepermae, time FQOM will take prudent and ;appropriate action to determine that the level tar Intensity of the incident fa such that the speclaitzad equipment and manes are necessary to mitigate the outcome of'the Incident. Allowable Equipment tQp$j OP$f equipment is Intsrxded to be tlacidentethe enhanced border security gperatlan 'being: perfatrned. The grant Is not Intended to -be used to outfit or supply general equipment to SLT law enforcement -,.ender, Equipment must be astable to and justified by the of eretIanal benefit : it will pride. * Equipment Marklog, Secosuse equipment purchased w ()PSG funding Is intended to be used to support OPSO eotMties, It must be appropriately marls to ensure its r =dy Identification and primary use for that purpoe. When practicable, .any equipment, purchased with One, funding shell he prominently ;marked es follows: "f urchoarid with MIS f ►n v.: for Opanion Sten'garcfen tlss`t • Fuel Cos-t andlor Mileage l +i;stibais ern nt, There Is n crap for reimbursement of fuel and s sfleage aorta irr aupport of operational activities, Vehicle end Equipment Acquisition, inoluding Leasing and Rentals. Allowable purchases under °PSG' Include. patrol cent and other rrilesion4pectric vehictee whose primary use tato Increase operational acilvtifesipebvls on or near a border nexus In support of approved border security operations A detailed lustideatlon must be submitted to tfhe respective FEMA HQ gam Analyst prior to purchase, • Wilkie and Equipment Acgfilsti?icirt, Including Leask/ algid l er+f le: Ail web€e purch :es under OP$$ include patrol vehicles and ether m Nsion-speciflo equipment whose primary purpose Is to increase operational capabilities on or near a borne nexus in support of approved 6ortior security operation A detail justification must be submitted to the respective FiMIA HO Program Analyst prior to out -ethane. Merticat amen ency Countermeasures: A11 ie purmctcasea under Of'SG inntude narcotic antagonist pharmaceuticals, detection end Identification equipment, safe ator e and transportation, personnet protective equipment, and Initial equipment r sinln , us will be reflected In the AEI» end explairneel in I8 438, rilawable Costs {H{SGP, LIASM and OPtG} « Per FEMA t3cy, tied purchase of weepnesend weapons aoceased ,1nd!Wing anition, la not allowed with Hs P funds, ▪ Grant funds may not for the Purchase cif aquipraesrt hot approved by racist EMA. Omni funds must corciply with iP 420 and may not to used for the purchase of the following equipment, firearms; ammunition; grenade launches, bayonets; or wesporkizesd atrcraft, vessels, orvehicles ofany kind with weapons installed:: • Unauthorized exercise -related costs Include: 49 Reimbursement for the maintenance: or wear and tear coats of general use vetrialea (e.g,, construction vehicles), medical supplies, and emergency response apparatus (a.g,, fire trucks, ambulancA ,;). eEquipment that is purchased for permanent installation and11cr use, beyond the scope vttlse cortoltre rrr of they exercise (e.g., electronic rnsssogIng sign), G. Talecarzrrr urzications and Video Surveillance Rsstikctione Effective August 13, 2020, OH:S/P MA. recipients and sut recipients may not use grantrurds under the programs covered by thie Manual and provided In PY 2020 or previous s years tot 1, Praoure or obtain, extend or maw a contract to procure or obtah , of enter Into :s ccsthtract to prtnirs or obtain any equipment, system, or service that uses "wavered telecommunications equipment or services' as a substantial or essential oomponent of any system, or as csitieal tseh ofagy of any system; of 2 Enter Into contte to at extend renew contracts With entitles that xise "c,sovaract telecommunications equipment or services' as a substantial or essential component of any system, or es critical technology as part of any system. `bia prohibition regarding certsits telecommunications end Adeo surveliirance services or equipment is mandated by section 383 at (ha John •S. Mc tin National Defense .Authorization Act for Fiscal. Year 2019 (FY 2010 ht ),. Pub, 1,.. No.11,3.232 (013) Rsoiplent<s end subrecipienta may use bHS/F MA grant funding to procure replacement equipment and aarvicea unpacked by this prohibition, provided the coats ore otherwise consistent with the requirements of aria Manual, Applicable appendix to this Manual, ettc apptldable. NOPO. 1pfiS/FEMA Will publish adriirlon i guidance In a subsequent Information Bulletin or similar notice, Per section 809(1)(2)-(3) of teFY•201gi NUM, covered communisations equipment or services rnetns; 1. leoommunicatie na equipment produ .by Huaw iTacinoiogles Company or Zt'h Corporation, .(or any a.ubsidia +car a{fll} of such entitles); 2. For the purpose of public safety, smut lty of Dove rnatent facilities, physical security surtrelilar a of critical infrastructure, and other national aestu#y purposes, video strrereilienc a and telacomrnunioatioha equipment produced by Hytora Communications Corperatlon, Hangzhou Hikvieion lig hit Technology Company, of i ahua Technology Company (or any subsidiary or affiliate ctsuch entitles); 3 Telecommunications or video surveillance seaters s provided by such entities or uatng Burr equipment Qr 4 Telecommunications or video surveillance equipmont or cervices produced or provided by an entity that the Seorater of t erense, In consultation with the Moodier of tiettesrral Intelligence or tits'Director of the Federal Bureau of Inudatigaclort, reasonably believes to be an entity owned or controlled by, or tithe rwlee Connected to, the People's Republic of China. R CrittcatEmergency $tippties Critioa:t rrmergency Supplies (SHSP and UASI) Critical srnergenay supplies, such as shalt stable products, water, and medical equipment and supplies are an allowable expense under SNSP and UNA, Prior to the allocation of.)rant fonds for stockpiling prtr roses, each state must h +te DHS/FEVIA's approval of a rive --year viable Inventory management pion, which should include a distribution strategy arrd related austainrtYant oasts If planned grant expenditure is over $100,000M if grant expenditures exceed the minimum threshold, the live -year Inventory management plan; w11# be developed by the recipient and monitored by F lA. i+EVA will provide program oversight and technical assistance as it rotates to the pure se of ctillooi emergency supplies �tI under UASL P MA will establish guidelines and retjuirernents for he purchase of theses $upplkaa under UAS1 and monitor dever*lopment. end status of the states intent°ry management plan, I. Regional 13eidar Project f OPSOj Subrectplertts CO encouraged to prioritize the acquisition and deveiopnent of regional projepfs on the.'borrlars to maximize Intetcperability and coordination cspabllfies among fedoiel errctes and witty state, local, and tribal leer enforcement partners, Such regional projects include; Communications equipment, *Radio systems arid repeaters. integration with regional Intelligence and iniarrr# ti sl rli sfYfrt (1,er fusion Men) o iriteihhgance analysts Situational Awareness equipment: o License Plate Reader Networks Visual detection and surveillance systems o Sensor Systemic o radar Systems (tor all and/or marina incut'!€aria) o Jrgrc ft system s (rearmed or unmanned) Gc:trst aCticrra and Renovation (SHSP yin$ A,SI) Project cons/Notion using SHSP arid. UASI funds may riot axed the gr t of $1,OQQ Db0 or 16 of tfie g .,nt award. For the purposes of the Ili li ias en fundlri j lev ka, rommunic t orie towers are not considered conetruc;tion. Written approval must be provided by.DH$1FEMA prior to the use of any FISOP funds for construction or ray ovat?on, When •plying for construction fords, reciplonts must submit evidence of approved zoning orrlimo/as, architectural plane, and any other locally required otanatng permits, Additirknai4y, rectpkents aria required to submit a Sp•424G form with budget detail: citing the project crisis. Recfpisnts using funds far; rcnstructi:an projects :must: comply with the Davie -Been n Act (pcaditied as amended at 40 t1,S.G. 5§ Si441 t seq). Rectptenis must onsdre that their contrsotora o ` subcontractors for construction projeots laay worker no less than the prevailing groans for laborers and mechanics arnofoyod an proPcts of r 4har icter like the contract work In the civil subdivision of the Stale in which the work isto be performed. Additional Inform riton mending compliance with the Davis+-SecOn Plot,: inducing Department of Labor (DOL) wage determinations, fe available orrikru at tatty J,l now del,k , K, Gerrtrnunica. tons rowers When applying .for finds to carrxlruot communication too e , :aubrecipiente must submit evidence That the Forferal Gcaar a'iuni on Commission's Secttcn 106 of the National Historic o Pr en/cation Act, :Fi b,. L. No.. t 9M66a, es &deridurt, review process has .- an completed, Lo Dleposit on When original orrepiac$ment equipment acquired under a federal award is no tart #r needed for the 00414 project or program or for other activities currently Or previously supported by is Federal awarding eg ncy, except as ethers/ provtdeccf lip Federal statutes, regulations, or Federal awarding erxcy disposition instructions, he Sub -Recipient moat request disposition Instructions from "FDEM Office of Domestic Preparedness and the State .Administrative Agency will request deposition instructionsrom Federal awarding agency as required by the tarme and oonditions of the Federal award, The Sub -Recipient cipient shell notify the F EM (tea of Domestic Pre{aarad'r7 " at: 2565 Shorn 3 S:r Oak Blvd., Talleh ssee, Florida 32804 one gear ltt advansre at the expiration of the equipment' °posted sheii4Ife or normal: itte expectancy crr' when it has been expended. The $ulawf ealpitarit not 'y the i r.),F, tnirriedlately tr the eduipmeot to destroyed, lest, or stolen, M. Requirements for 8nialf Unmett taci Aircraft -System (SPIV, UASl, aid OPS01) All requr tiki to psaT0411e etxraSS thlmenntri Wyatt Systerna 00:AS)viittl 'EIA grant €undlrrg comply with f.3 OS and Its 4as end Include a descriptlon of the policies;anti procedur i°n ea guard individuate' privacy, civil rfghta, end. Qfvlt tll cruse of tha Jdrisd'sction that will parar' title 1a or otherwise trap the SUAS eclulpment: N, SAFEOOM. Emergency cy communications systems and eaulprrtent Irrust meet applicable SAPECOM Quidanco. Stit-Rdetaiente must Iba coordinated with the S tl1t, tncl the State intercpershillty Ooverntrtg Body (SI48) to ensure interope ebilify and tong -tears compatibility, 0, ey ; RSZci)nIT 8trtrwllacipierrts roust dee HBOi' funds for tryi ersesurit°1 protecte that eutwortthe catty and funclkanN or critical Int`rastr . otury end corD CapeDillkee es they relate to terrorism preparedness end trey sinlittl ertus•ly sUppot enhanced preparedness for other hazards unrelated to eats of terrorism L11 P. Law Enforcement Readiness (3HS?, tiAS1; and OPSG) QPSO.grant Aside .may.be Used to InOreaae operetkinal, material, atsd techoologie4 readinees of 1.Ti l ,u enforcement esgerciea; Tho.DetegatIon'Or irpirilgration Authority, Section 7 T(() of Ow lerintrettort and hlattcnet"rty A j1NA) program allows a Wale .or tool 1a+nr enforcement entity to enter into a pironeiship Witt. l Ea under e joint Meitiorendiani of Agreerrtent (NIC)A), to.reeeiva cletti..0004cf Othority'tot! 411r111w:atio etlforQetnerrte tthin tt it Nrlsdtttiens S iSP, ifA.Sii s3s.O1PSr3 grrit funds .may be rortucsted and me' ba approved tong rzraseaby,,cese basis for imrnlgNitikn enfarOeme it tr itting,ln support of tie herder e curity infsston Rag vaaa for: irafninj will tea evaivated on a case.: -cat *Mg and .con poly. tie used for aer#iflcation in the swab 2L d () program vkied by SHSSP, UA i;. ar OPS SOtecipientr with agreements Under rer seatk�n 2B7) of the lrornigratkon end Nationality Act (f V,8.0,.4.1t36a(g» to receive delegated authority for tralr4rettori enforcement wItitintheirjuitiedletion,9 may eisv be reimbursed for seallon 78 T() related operational activities whth.appt vel from F .MMA one rite.+ case basis. For OPSQ, Sub.Raelpiento olust,be ruthorlxed by US W irte.adquarteit encl. ` ectois, grid operationet activities. i must be ,rdTnated thrOritilh sa usEP Sietot, 'Maintenance and Sustr lament tSH$i , UASt, and {P5') The gee Of OHS/EOM. praia rednesa grant fw ds for r':iaintenertce 40t1t(Eti3tal Warranties, tep #t.or 1601merit Ccrat. F uPgrstdeg,Ltd user° fees are allowable. ea cleaerlbad fr1 `EMA .obey Pp 2O5402. 126.-1 under all aettve trid riatund grant tiwards, unteaa otherWlea natad, t reset for Maintenance plans ar a ieacled watmittiee Otroneseti mood tot tQ ti +s txrigln:01, purchase cite et alpw ent, the parted covered by m fnt4ttarrce or warranty plan must Pot end the. POP of the specific grant fund's Tits The to purchase the plan or wdrrrty, Grant hands are Intended to support the O d by funcllr°€g projecte that bufd and suetein site core capeblllzioa necessary to prevent, protect against, mitigate ti1Q efiacts szl, r pared to, tart mover rrorn those threats that tie the gOet test risk to the eocurfty oftlle Nation; In order'to provide raclpfonts the eblilty to meet this objective, the policy erat fordo in F MA's l 37g, auldariae to State Administrative i genc'Ees to expedite tie Expenditure of Oettairr'I ri EMA Grant ant Funding, ION etry for PY2007re3Q11, aliews for the expo laion cid eliglbte•maintensr and a rstairttnent nests which Must be In (t) direct siipport of existing capabilities', (2) must be arc otherwise allowable a onditclre it cler the cyanotic grant program; (3) be tied to one of the core capOililles in the flvs mission areas contained within the Oval, and (0) shareable through the Emergency Management Assistance Compact. Additionally, eligible casts may also ix in support of equipment, training, end critical resources Mat have pmvinusly been pur nos • with ober federal grant or any dear source of funding other than DF(SIF ;MA preparedness grant program dollars.. Management and Administration (M&4) (HSOP & UAW) Management end administration (RIM) activities are those direct', reiatIng to the management and administration of ElaGP furies, such es financia! management end monitoring, Sub•- teclplsnts girded m&A costs urger#his egmeMent ea retain a maAtnurn of u. p to 6% of their total reement award email for M&A crests, M&A edit/ides includes, 9 Hiring of`full-time rrr pertains staff or contractorstconatlltarrtsa. a To assist with the management of the rep°,isotive grant program : s To atst with applicetivh aqutremeflts, 4 TO - eist with the compliancy with reporting and data collection regttirenents ilitanagetliont d Acithirtistratton WA) (QP$G). Management end administration (Ni&A) activities are thcee directly rebating to the management and administration of OPSO funds, :such es financial. men emerct and rr .11 tttarim, Recipients may retain. up to 2. C% of the ov er li DPW eiroceti n prior to pasting -through funding to Salt -Recipients. This funding mast be deducted In do equal' percentage from each Sub-Reciplont, Sub -Recipients and friendly forces may • €a1n fttrrdirtg for lii&A purpoae ,however, the total amount retained calnnot exceed G percent of the Sub -Recipient's subeward. Friendly forces ore local taw enforcement entities that are subordinate ,t b•Reclpiei to under °PSG, in other words, friendly tomes are armtitle,s ttmat. ;waive g,. aub w.6rd tram 6 Skib.,Rattpfem under the OPSG. program, Friendly forma must comply with rii requirements of Sttb- tectpien:ts under 2 Co:it,i , Part 200, 'Pncour invent Ml procurement trans tions:Win be conducted in e naarin shall comply with the standards articulated in • 2 ,F,R, Part 2qO; $ Chapter 287, Florida Statues:; and, • any irxa1 precunsment.poftey. vid.ing fill d openmpotition and To the extant that one standard is more strI,ngent then another, the Sub,Reci"plerti must follow the more r tringer t standard. For example, If a Stale statute imposes a stricter requirement ent than a Federal regulation, therm the Sub -Recipient ecipient roust adhere to the requirements of the Slate statute, The 'Division shall pre -approve all scopes of wont for protects funded under this #easement. Additionally, the Sub--Ro 1pient shall not execute a piggy -back contract unless the revision has pprover[ the Scope of Work contained In the original contract that forms the basis for the piggy -back contract. Also, In order to motive reimbursement the Division, tha Sub -Recipient Must provide the Division with a suspension .and debarment Form for each vendor that performed work under the agreement Furthermore, if requested by than Division, the Sub -Recipient shall provide copies ot solicitation documents including responses and justification of vendor selection, Corrtts may irmolcudct 53 atata Terra Contract: A State Tann Contract; is a contract that la covrietlt9 £y procured by the Division of State Purot'r urns for selected products end services for use by agencies end aligibte meta, Florida( agenolea and aliglbie usors may use a rawest far quote to obtain written pricing or services Information frorn a state terra contaot vendor for commodities or contractual services available on a slats term crantractfrom the vondor woe of state temp contracts la mandatory for Florida +enol In accardarrce•wltlt section 287,05$, rlarida $tatutffe, Alternate Contract Source: An Alternate Contract Source la a contract let by a federal, sty, or local * vorsment that hag loam approved by the Department of Management Services, based on a determinatioa that the contract is cost-effective and In the best interest of the state, ter use by coe cif all Fiorlcte agencies for purchases, withouitthe rsdufrement of cpmpetltltra procurement. Alternate contract sources are authorized by subsection 287 042(15), Florida Statutes, s, ;: implemented by Kale SOA-1,045, Florida Administrative Code, General Services Administration Schedules The General Services Administration (GSA) is an independent fancy of the united States Government, States, tribes; and local: governments, and any Instrumentality thereof (such as focal education . #6nciesor institutions of higher es utoiion) may psrticlpate In the GSA Cooperative Purchasing program, ). Refer to the appropriate OSA Schedule for additional requirements. T, Piggybacking The practice of prow by one agency using the agreement of another agency Ia called piggybraking, The ability to piggyback onto an existing contract is not unlimited. The existing contract must contain targuage or other legal authority authorizing third parties to marts purchases from the contract with the vendor's consent. The terms and oondition i of Os new contract, Including the Scots of Work, mat bcesubatantletly the same se those of the existing contract. The piggyback r rktrxctmay not excesd the existing contract In scope orvotume of goods or services. Ar �.ency may not use the prooxiating contreat merely as a 4E, 1s to begin negotiatIone for a brooder -or materially different: contract, Section 215 971, Florida Matelots Statutory changes enacted by the I. rtamute impose additianul requirsmen#a on grant end Sub -Recipient agreements funded with Federal or State financial assistance, in pertinent pert, Soatton 215;971(i) stag; An agency agreement that provides state financial pssipti rc to a Recipient or Subpi ecipient, ea times terms ars defined in a, 215,97, or that provides federal financial assistance to a Sub Recipient, as defined by applicable United States Office of Management and Budget circulars, must Include all of`fh& following: A provision specifying a Scope of Work that clearly establishes the tasks that the Recipient. or Sub -Recipient la required to perform. A provision dividing the agreement into quantifiable units of deliversbi s that must fbo. received and accepted in writing by trio agency before payment. Each deliverable must bo din cUy related to the Scope of VWfvtit and spec€iy the required minimum.ievei of service in be performed end the criteria for evaluating the successful completion of each elivorsble. A pravJsicnepc ifYlr # this finartoial consequences that apply it the Ftecipl t or Sub Recipient fella to'psrfnrm the minimum lave( of sarVice required by the agreement. The. provision cats be excluded from the agreement only if financial cone iron are. prohibited by the federal agency awarding the grant, Funds refunded to a state agency trowl a Recipient or Sut evlplaint tot Wiwi) to perform as required under the agreement 54 may fie expertcted arriy in direct support of the pr great from which the it amens °rig;lnaifed. A pn visksn spaci#yin that a Recipient or Sub-Recipleht of federal or sta{u rinartalai assistance may expand funds only for allowable .casts resulting from obligations incorrect during the spAa::Ffled agreement period, A provision specifying that enry batsnro of unobligated funds which has been advanced Or paid must be refunded to the sate agency: A provision specifying tat any funds ;paid In excess of the amount to rt,thich the. Recipient cx Sub-Roclpient is 6111tferi under the teems and conditions of the agreement must be refunded to the state agency, + Any additional In#arrnatldn required pursuant to s. 216.97, tJUnhluo Entity Identifier ifter and System for Award Management (SAM) Sub -Recipients for This award 'must: rr So registered In SAM; s Provide a valid DUNS number; and • e Continue to maintain an contra SAM repion with current Infon tlon at all tlmas duds what tt. ihas an active federal award, V. Reporting Requtremast 9e Quarterly Programmatic Reporting: The Quarterly Programmatic Report is clue rbin thirty (30) days after the and o; the reporting porlods (March 31, June 30, September 3t and Decomber 31) for the life of this contrast, • it report(s) is deitriquent, future flrranaial reimbursements will be withheld until the Sub.Rvc€planes reporting is current, • If a report goes two (2) consecutive quarters without Sub -Recipient reflecting any activity anc l or no expenditures will likely result in termination df the agreement edure toner 3 timough Decor ib r31. , 4, ,Panuary31 2. ProSrarn dito Repotting- i lartnr al Strategic impiome itatl:*n Report (1 StR); of each reporting period, for the In of the contract uniasa directed otherwise, the , rii! complete the E;3larmrsa_l Strategic lrrrplarrrentatlon Report in the Grants Reporting Tool ORT)1t2;1f` w,,renor ins. o,dhs.gey, 'the reporting periods are January 14u a 3d and July 1-December 31. Oats entry Is scheduled for December 1 and June 1 respectively.. Future awards and roiniburaemont maybe withheld if the reports are delinquent, 3. Reimbursement Regu A,requast for vaunt csrsemertt rrtiay be sent to your grant trionager for review and ap royal gat any time during the contract period, Reimbursements must be requested within ninety (0) calendar days a ex terditure of funds, and quarlarly at a minimum, talon to submit request for reimbursement ‘xithitf ninety (90) cali ctur day of exp eliture shell ma denial of reimbursement. The Sub -Recipient should Include the category's corresponding line Item number In the M tail of CIraIrnsu form. This number can he found in the gPnoposed Program ISudgei . A lire horn number is to be included for every dollar amount naiad ID the "i etalt of Claims" form 4, Cie .cfut Pi^ciirammeitfe i epo t r g. The Coat Report is dice to the Florida Olvision of Emergency Managemen no later then sixty (60) calendar days after the age eernent is either rcirrtptetati or the agreement has expired. MMm#nistrative Closeout An administrative 40€1,1tut may he conducted when a rosVert is not responsive to the ah/Won% reasoneble offo to to collect required reports, forms, or oilier documentation ne +ed to ooinptete the standard award and/or ok$ssout prase a . POEM *tit make three wrttterr attempts tc collect required Information before initiating an administrative closeout. If are mord le atinITiletratively dosed, F EM may deak1e to impose remedies for nancompliars a par C } F . § 200 330, oansk er Tte hformation In reviewing future award applications, or apply speotat oonditione to existing or future awards. W Pro rammatic Po nt of Contact ao*ractual Point of Contact FDEM 2555 Shumerd Oak Blvd. Taltehaases, .FL 32 399-21 X (880) 818434.. KizzyS aban Ken +iiems,corn Ptograrmzt c. Pot» y t am o POEM 2565 Shurnard Oak Elva, Tallahassee, Fk: 3 329.21 q.3 (:t 50) 896 35e AmY Gamicrt( ern .rr i#ar?de.ccm X. Contractual Rirreponslbattles The FDEM $ tell datsrmfne fftiglbMt/ of protects Ltd' * The Ft M shalt administer the finenciat prmessea, Y. Pettitr to Oompty Failure to comply meth any of the provisions reimbursement for expenditures, pprove char 'rope of Work In etilloyuan A TO DELIVERABLES At t ERPORi ANCE Stets Homeland Security Program (HOOP) HSSP supports the Implementation of risk driven, capzsteilittea isead Bute Homeland Security Strategies to add' , •a capability targets eat In Urban Area, State, and toglone€ Threat end Hazard identification and Risk Assessments (THURAs), The capability level& are assessed in the State Preparedness import (SPFt) and Inform planning, organization, equipment, training, and exercise floods to prevent, protect against, mitigate, respond to, and recover from Ode of terrorism and surer cetastrop#tio events, Planning t eltvot bte; •Subject to thefi.indirtg #imitationsof this ant at, the Divletdnshall r imbureo tine Sub -Recipient for the a trl> l 003t Q( aucoess by completing Elanrr`sng activities consistent iNith the guidellnea oortta#Wert in the Comprehensive Nanning Guido CPG 101 v,2, For additional information, please see ;httojAv+nvveiorraa oovinci flaboutkih oll& r iy GPQ J S orerlint fiwiden .(Notloo of Funding Opportunity), For the purposes of this AAgreement, any planning activity such as th a aeseo(ainted with theThreaat and Hazard Edentitloation and t tlslc Analysis (THECA), State Preparedness Report {SFR), and ether planning activities that support the National PreparettnCosi (NPQ) and placeart emphesfa on updating and maintaining a ourrent Emergency Operations Plan (EOP) ere eIlgOste. The S.uEb F2 1plent can successfully corrnptete a. planning activity either by chsoidng or updating such plar"f(s), Organization Dee rarabia: subject to the funding dIrnItattans of itate Agreement, the f7EVtakan tihall reirnburse the Su ieolpte nt for the actual eligible coats for Personnel Intelligence Analysts, Overtime Grid Operational overtime, f~;xeret Deliverable: Subjeot td the fundlrag. lirralt atlons of thla l a`eemont, the Division shall reimburse the Sub.Recfpient for the actual cost of euccaert altY oornpfstlrg an exorcise which meets tits Department of Homeland Security Homeland $ecurftt Exorcise and Evaluation Program (4$ P) atsrcriards and 1s listed in A) the State of Florida Mdltl: Year'Training & .Exercise Plan (M TTEP), end B) County or Regional T P tor the region in which the $ubReciplent is geographically located, information related to TVs and 1pISEEP cor pliancer can befound online at: k tipp liwww,ffEs,,€ s,aov/hepele, For the purposes of this Agreement any exercise which is compliant With HSE P standards Arad contained Irr the State e Florida MYTEP qualifies as an authorized; exorcise, Tlta- Sub<Rectplent Can suc sahall+y oorriplete art authorized exorcise either by attending or conducting that exercise, Training Deliverable: Subject to thsa funding. limitations of tills A emsnt, the °Melon shalt rein i tree the ;sub-l" eciplent:far the actual oast of $a csleaff.r1 y cryrripfotirtg a training aiaurss grated On the Department of Homeland Security (DHS approved ,ca>�rxse catara . Far nott�[7# approved Cranes the Sub -Recipient shalt obtain advance POEM approvat ustrag the Non-TED form by contacting their grant manager,. The DH8 course catalog le evellabte online aft zjtt ttr rr fe % Per the purposes of this Agreement, any training course listed on the DHS op pa arec( sralifiee as an authorized courts,. The Sub -Recipient can suaG sfuity campleadiiaoa l Ursa either by attending or conducting that course. Equipment i" et ue bie; SubJcrot to tho funding lirrnitatidns of this Agreement, the Division shall reimburae the Sub -Recipient for the siClual cost of purchasing an Itern identified in the approved project funding template and budget of this regiment and list 6 on the OHS Authorized Equipment List (AEL) For the purposes of'thte Agr°es ennt, any Item listed nn the AR. quelltidv ae en author# a<t item, The 21allowable prevention, protection, mitigation, raspertse, and recovery equipment cete gori' i rind equipment' staa•rdarei& for HSOP are Itatr ! on the we led version of the Authorized Equipment List (AEI.) on the L scans Learned InfOratEition System at hltp,//eta, ferna,govlauthorizegw uiantart•Jj, fri adcttkint. agencies will be respcansble tot obtaining and mairrtauinfrsg ell necasaury Petit atlorte and :licenses for the requested equipment. 57 Management Deliverable: Subject to the fundlr�� reimburse the Sub-fReolpfent for the actual ooat f+ Goats for attowebie items will be reimbursed perform ncr+, In acrordanoe with the Dodge t agr meat. Limitation of this Agteerrient, itse Division 4half r Man € € ent and Admfnistr tton (MB) activities, ?ncurred arid completed within the period of nd Scope of Warr, Attachments A ,arid a of't'b€a 58 ATTACHMENT TACHMENT D gram Statutes and Regulations 1) Age .Discrimination Act or,1076 42 U,S;C, § 5101 of sag, 2) Modems islih Disabilities Act of 199042 U, 6,C,, § 12101.12213 3) Chapter 470 4). Chapter 21.5 FloricIs Whiles 5) Chapter 2629 f lortle,Stow 3) Tills V1 of the Civil Rights Act of 19e4 42 U,S.C. § 2000 et seq. 7) Title.VIII of the Civil`Rlgiits Acts of 1068 42 U,S.C. § seal et esq, 8) Copyright notice 17 0,6,C. §§ 401 or 402 9) Assurenoeu, Administrative Roqu€rarrtents, Coat Principles, Reprosentail° anst Corti eft 2 C;1.R. Part 200 10) Debarment end Suspension executive Orders 12540 and 12689. 11) Drug Free Workplace Apt ct 1085 41 1 6,C, § T01 s meq, 12) DopiicatIcn of asnefits 2 G.F,R,, Part 200,. Subpart ~~ 13) enorgy PcMoy end Conl onr01cn Act 42 I ,S,C. § 8201 14) Mee Claims Act and Program fraud Gail Remade(' 31 U.S.C. § 37293733 also 31 ls.S;C. § 3601.3812 13) Fly A rarica Act of 1974.4,1 U, S„ , § 41102 else 49 U,S, C § 40118 18) Hotel and Motel Farce Safety Act of 19901!5 § 2226 r 17) Lobbying Prohibitions 31. U,S,C, § 1352 18) Patents and intellectual Property Rights 35 l ,S,C. §200 et sec . 19) Procurement of Radovered Materials section 6002 of Solid Warta Disposal l Arai 20) Terrorist Financing Executive Order 13224 21) Title Mot he Education Amendments of 4972 (Equal Opportunity In Education Ac#) 2p U,S,C; § 1631'st seq, 22) Trafficking Victims Protection Act of 2000 22 tl,,$, , § 7104 23) Rehabilitation Act of 1973 Sactim 604,.26', U.S.0 § 794 24) USA Patriot Act 02001 2a€11 18 U, °,C. § 76-172c 25) +l histfebla uer Protection Act 1 q U,S;Ca § 2400, 41 U,S,C, .§ 4712, oriel 10 Ut$�C. $ 2324, 41. U,S,C, § 4304 :arid § 4310 28) 63 Federal Register 8o44 27) Rule Chapters 27P-6, 27.P91, end 27P-4.0, Florida Adralrxistrate Cola 59 %fix#TACFMENi JUSTIPIOATiON OF ADVANCE PAYMENT 8 VGi.RECiPl:EN F: ff you we requesting an advance, India earns by checking the box.helow, j A.DVANC3 Et}E ED Advt►nce psynaetrt at torn quastecL Balance ofpar'ica wilt ilk) innda oa n toiuibursemortt basis; Theo &zda tine i clod, to Kea boru Its to ollents, dupl1t410 ftt+tuis artd putcshn Starr zp 4ppplies and equip/mat, We= would sot be ably to altertte pfo a rkthauttla#s advanoc, If you t tv requesting an ndsrartoe, c mpteta the following chart and E4TIMATEp EXPENSES CATS Qf Yll,INE IT 5 (list applicable lists items) Str ;AD iit1 18TF ATlS/ COSTS: XPE Item justif tic Year O flAttkips-tad :IFxper Pitt Three Months of Cant'; i E CTENI .JisTij<1CAT1Obi (For each lute Items layout e detatted jrs.Ut catIort explaintrtg to need caxati advance, The justification must include Oupp rting documentation that clearly shows the y t#co will he expended within the first ninety (90) :die of the contract term. Support dect nentatica should in ietd% but 1a not limited to the following: quotes .for pttrcltieett delivery timelines, salary and expeese pr rjeeticns, etc, to provide the Division reasonable and necessary support that the advarmer will be expended within the first ninety (00) deye of the cataract terror Any advance funds not expended within the #first ninety PO) days of the ontract terra Ethan be returned to the I luittion C;uahler, 2656 8liurnaxd Oak $taulevartt,'i'altnhaseee, Florida age, within thirty (30} days of receipt, along with any interest easrned on tile,advafcs} *R VIE 7 S F0141 ADVANCF? PAYMENTS p1111.. SE CONSIDE!?i Signature of Sub.RaclplentiSuboontrwter'a: Authorized Official Name anti ntte of 8ui .Reolpio tl$wbconiractr'e Authorized Otficlei A ME BY CASE BASIS A' IACHMENT F WARRANTIES AND REPRESENTATIONS The Sub-Recipient`sfinancial manag u tco m ayw 0,12A, 206.302, ProqPrenlollt Any promo einent undertaken with fund ut arized by this reement must comply with tl e requframerate of 2 C.P,R, §2Q0r Part 1)—Past Federal Award Requirernente—Procurement Standards (3 §§2OO.3'17 through 200.3*, The Sub-Reolpfent shag have Its cif fc s open for bu irree with the entrance door open to the publics and at Welt ono employee on. eke, torn: ray to Friday torn 8:00 m to i ;d4pre *DWI endemic., C 4id hbeen do ad to the Publin but: arrangarnenfa czar soli try read£ 1q sing and Pormittina All subcontractore or .emptoyeee hire by the Sit €oclpiertt snail have ails current ilc neo an perrnita requi d for ell the particular work. tor h they eta hi xd by tfie $sib-Hoofplent, 61 Savcattiatctor.Oavdced "iron The prospectWe suboontr, r, of the Sub,Redplorra oodles, by eabmission of this documerli, that net her Et, 1 princlpels, nor Its twine ono presently debarred, suspended, proposed for ddbarrrient, declared InolitV le, voluntarily excluded, or dioquallfled from patt olpatton In this transaction by any Fedora; department or k er y, SUB-CONMACTOR Noma sand roe blast Addresa 1 Dst Sub-Re'e Nettie Gra A trd Number ATTACHMENT H State:moot of Assurances Ail at'the Instmotions, urdanos, llmlltatians., end other conditions sot forth In the Notice of Funding Opportunity (NOP4) for thla program :11ro Incorporated here by retie In the terms and conditions of your award. Ail Sub -Recipients must comply with any such requirements set forth In the progr m NOFO All $uh•t eelplents who receive awards made under prograrns that. prghlb t etrppluntlng by taw must ensure that: Federal fLocis do not rapt (upp#ant) funds that have been budgeted for the same purpose through non -Federal sources, All -Sub-Rocipients roust acknowledge their a of federal funding when Issuing statements, prop= risleatros, requests for proposals, bid Invitations, and other documents describing projects or programs funded In whole or In part wltf Federal funds, Any coat sliceable ta: A pardeuler Federal award provided fa in 2 C RR. Part 200, Subpart E rnsy that he charged to other Federal 0M4111.0 to meroorno fund deficiencies, to avoid restrictions Imposed by Federal statutes, regulations, or terma .arid conditions of the Federal awards, or for other rertaotre, However, this prohibition would not preclude e ;Sub -Redolent from *mpg ousts that are allowable under two or more Federal awards In accordance with existing Federal statutes, regulations, orthe terms and conditions of . the Federal award, Sub -Recipients are ragcrlred to comply with the rsqulraments set forth In the gtiverrirnentawitle Award Terra regarding the System for Award Management anti universal Identifier Requirements looted at2 OF. . Pert 2 $, Appendix A, the full text of which Incorporated here bytetsrei c e In the term and conditions of your award, All Sub-Recipientsmust acknowledge end agree to comply with eppllt zble proviafans govern rag D1-1$ acmes to renvtrie, accounts, iziocuments, Information, fiseltitisai rind staff. 1. Sub -Recipient wri st croperatet with any compilance review or compliant Invest 8g Clod ccsnduated.by the State Adminletrative Agenoy or PIS. 2; Sub-Reolplent wltl give the State Administrative Agent, OHS or through any authorized representative, nooses to and the right to examine and copy, records, accounts, and other documents and sources of Information related to the federal financial assistance award and permit access to faclll a , personnel, and other Ih IivId>te!$ and fnforrnsllon se may necessary, as required lsy l H$ rogUlettanaand other applicable .laws or.program guidance. : Sub-Fi ;lptant tntSt subnnit trmely, complete, end accurate deports to the FDEM and appropriate backup 04Ctfrnontatkni: to support flee r ports: $ub'Reciplants rrrust rilao cram spacial reporting, ttata collection and evaluation requirements, s.e. prescribed by law or +�w program guidance. 4, Sul›Rerrlpient: wtl(:adnc uiudge their tree of federal funding when Issuing statements, press releeass, requests for proposals, bird invitations, and other documents describing projects orprogrems:funded In whole or in part with Fadenal funds, $. $ub.Ftocipient who MctIves awards marls under programs that provide emergency cbmmuntcattnns equipment and its related activities must comply wait SAFECOM Guidance tosl~morgency Communications C , includim pr vihlans on technical standards that ensure and enhance Interoperabla communications, aintain rty with all ether lied in 0, When original or repleeament equipment acquired rar7dst #frig award by tits Sub-Rectplent is no longer needed for the original project or program or for other aclrvittee currently or previously supported by 63 r111 �l r MA, ynu must request truotions from POEM 'to make proper disposition of the equipment pursuant to 2 C.F.R.. S r; 2001,31.3, 7, DHSIFEMA funded activities that may require an EHP review are nub)e t to FEMA'e Environmental Planning and Historic Preservation (EHP) review process, 'Ifs review doss not address atf federal, state, and local requirements. Acceptance of federal funding requires- recipient to comply with all federal, state, and local laws. S' Mure to obtain ail appropriate federal, a4ate, end local arsviranmental permits and clearances raw leppardlxo federal funding, if ground (Wattling activities occur during structlon, applicant will monitor ground disturbance, and if any potential -archeological resources are discovered, appiloantwfll lrnmedlatelycease work In that area and notlf r the pass -through entity, it applicable, and DHS/FEMA ri. Sit -Recipient will comply with the epplIcable provisions of the following lab s and policies prohibiting dlsvrlmfnattlont a, Title VI of the OK Rights Mt of 1964, so slrrtertded, which prohibits discrimination based an race, color, or national origin (Including ll sitert'English pr'c:f#clerny). b. Se:otion 604 of the Rehabfiitistlon Act of 1973, :as amended, which prahlblla discrlminaflon based on disability, c, Title 1X of the Education Amendments Act of 1972, as mended, vv#i1 ct► ptohblta dlsorimination. bassi an sex In educatlan programa or autivitlas, d. Age f iscrfrrrinetlan Act of 197$, * fch prohibits discrimination based 0.0 q:e. P, 11,ao J aparkrnerrt of Homeland Security rsguiatkah 8 C.P.A. Part 19, which prohibits discrimination bsaett on rapglon in social service programs, 64 Atthrnent I Mandatory Contract Provisions ProvlsiOns: Any contract or subcontract funded by this Agreement must contain the applicable provisions outlined In Appendix to 2 C.F.R. Part 200. It is the responsibility of the sub -recipient to include the required provisions. The foow•hi is a list of sample provisions from Appendix II to 2 C.F.R. Part 200 that ,mak4 bo required:1 Appendix II to Pert 200—Contract Provisions for Noc,,Fedorat Entity Contracts Under Federal Awards En addition to other provisions required by the Federal egellOy or non -Federal entity, ail contracts made by the non Federal .entity under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold, which Is the inflation adjusted amount delerrnined by 'the Olviiien Agency Acquisition Councl and the Defense Acquisition Reguiations Council (Councils) as authorized by 41 U,S,C, 1904, must address administrative, contractual, or iegal remedies in Instances whore eontractors N.fciate or broach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts In excess of $10,000 must address termination for cause and for convenionce by the non -Federal entity Including the manner by which it will be affected and the basis for settlement, (0) Equal Employment Opportunity, Except as otherwise provided under 41 CFR Part 60, all contracts that meal the definition of 4federally assisted construction contract' in 41 CFR Part 60-1.3 must Include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with EXeetttiVe Order 11246,, "Equal Employment Opportunity(30 FR 12319, 12935, 3 CFR Part, 1964-1966 Comp, p. 339), es amended by Executive Order 11376Amending Executive Order 11246 Relating to Equal Employmont Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.' (D) Davis -Bacon Act, as amended (40 U.S,C, 3141-3146), When required by Federal program leal$Wien, ail prime construction contracts In. excess of '$2,000 evardedby nov-Federa entities must include a provision for compliance with the Davis -Bacon Act (40 U,S.C, 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, 'Labor Standards Provisions Applicabie tc Contracts Covering Federally Financed: and Assisted Construction"). In accordance with the statute, Contractors must be required to pay wages to iaborers and mechanics Si a rate not less than the prevaikQ wag e% specified in a as determination made by the Secretary of Labor, to addition, contractors must be required to pay wages not less than once a week, The non -Federal entity must place copy of the current prevailing wage determination Issued by the Departruent of Labor in each solicitation, The decision to ilward a contract or subcontract mt.at be coniditioned upon the acceptance of the wage determination. The non -Feder& entity must report all suspected or reported violations to the Federal awarding agency, The contracts 1111..ik also Include a provision for complianee with the Copeland "Ant:I-Kickback" Act (40 U,S,C. 3146), as supplemented by Elopement of Labor regulations (29 CFR Part 3, °Contractors and Subcontraotors on Public Building or Public Work Flriancod In Whole or In Part by Loans or Grants from the United Statee). The Act provides that each contractor or Sub -recipient must be prohibited from inducing, by any means, any person .employed in the construetion, completion, or repair of public work, to give up any part. of the compensation to whioh he or she Is otherwise entitled. The non - Federal entity must report all suspected or reported vtolattons to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act (40 U,S,C, 3701-8703), Where applicable, all contracts awarded by the non -Federal entity In excuse of $100,000 that involve the empicyment of 1 For example, the Davis -Bacon Act Is hot applicable to ether FEMA grant and cooperative agreement programs, Including the Public Assistance Program or Hazard Mitigation Grant Program; however, sub - recipient may Include the provision in its subcontracts. mechanics or laborers must include a provision for compliance with 40 U.S.C, 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR. Part 5). Under 40 U.S.C, 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis c>f a standard work week of 40 hours, Work in excess of the standard work week is permissible provided that the worker Is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked In excess of 40 hours In the work week. The requirements of 40 U,S,C, 3704 ere applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous, These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "tiurnding agreement"under 37 CFR. § 401.2 (a) and the recipient or Sub-recsipiar t wishes to enter Into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or. research work under that "funding agreement," the recipient or Sul -recipient must comply with the requirements of 37 CFR, Part 401, "Rights to inventions Made by Nonprofit Organizations and Smell Business Firms Under Government Grants, Contracts and. Cooperative. Agreements,' and any Impieameni ng regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401,n7$71 q.) and the Federal Water Pollution Control Act (33 U.S.0,1251-1387), as amended —Contracts and su'bgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations'Issued pursuant to the Clean Air Act (42 U,S,C. 7401-78'71 q) and the Federal Water Pollution Control Act as amended (33 U,S,C,1251-1387), Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA), (H) Debarment and Suspension (Executive Orders 12549.and 12589)—A contract award (see 2 CFR:180.220) must not be made to parties listed on the governmarrtwtds Excluded Parties twist System in the System for Award Management (SAM), in accordance with the QMB guidelines at 2 CFR 180 that Imp.onxent Executive Orders 12549 (3 CFR Part 1980 Comp.; p, 189) and 12089 (3 CFR Part 1989 Cornp„ 'p, 255)., 'Debarment and Suspension," The Excluded Parties List System in SAM contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared tneigible under statutory or regulatory authority other than Executive Order 12549, (i) Byrd Anti -Lobbying Amendment (31 U.S.O. 1352)—Contractors that apply or bid for an award of $100,000 or more must file the required certification, Each tier certifies to the tier above that It will not and has not used Federal appropriated funds to pay any person, or organization for influencing or attempting: to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a rnsmber of Congress In connection with obtaining any Federal contract, grant or any other award covered by 31 U.S,C, 1352, Each tier must, also disclose any lobbying with non- Federal funds that takes place in Connection with obtaining any Federal award. Such disclosures are forwarded from tier to filer up to the non -Federal award. (J) See § 200.323 Procurement •of rewvered materials. (K) See §200,219 Prohibition on certain telecommunicationand video surveitiance services or equipment, (L) See §200,322 Domestic preferences. for procurements (Appendix!! to Part 200, Revised Elf, 1/1.2f 20), Please note that the sub -recipient alone is r espdn lb{e For ensuring that alt lenguage included in its contrar:1s meets the requirements of 2 C,F.R. § 200.826 and 2 C.P.R, Part 200, Appendix ti, ATTAC MENT Financial wind Program Monitoring Oukisltn"oe Florida has, enhanced state and focal•capablliiy and capacity to prevent, prepare and respond to terraria threats since ION through various funding sources including federal grant funds. The Florida Division of Emergency Management (EDE M) has a respQnsiblilty to track end monitor the statue of grant activity sine items purchased Ire ensure compliance with oppfzebto Homeland Security Grant Program (MOP) grant gt;.idenae and statutory regulation, The monitoring process is designed to asseee s Sub • eelplent agency's compliance withapplicable state and federal guidelines. Monitoring is accomplished. utilizing various methods including desk r miterii g and on-eits visits, There are two primary areas reviewed d firing monitoring activities , financial and programmatic M crnit/aring. 'Finsrlalei monitoring primarily fOCIAOS an statutory and MO Watory compliance with administrative grant requtrornartts. It involve$ the review of rsrIrds associated tS lkit the purchase end" disposition of properly, projects wnd contracts, Programmatic monitoring $cake to validate and assist In the grant programs, targeting Isar that riot' be hindering projectgoals and ensuringoampilance with the purpose of the grant and overall grant programs. Programmatic monitoring lhvoly s the observation of egulpmsnt purretissad, protocols snot other associated mcomis, Various feels of financial and programmatic review may be accomplished dcutrg the monitoring prods. I .. Sal It . t y duct monitoring based on a °Refs Assessment*. The risk MOO r i nt tool is up to determining the priority of Sub,Reolplet is that should be reviewed and the ievat of monitoring that should be performed. It le Important to elate that although a given grant may be closed, It is still subject to either desk •or on -site mon€toring fora Gs (a) year period following closure. tras§t ? tovill tae"$xanniftecii 41491, Management and administrative proceed ; Grant folder :maintenance; Equipment accauntablijtj and arah-hand receipt p a ores; Program for obsolescence; Status of equipment purtthesae,. Status of training for puroht; ad equipments Status and number ei response trainings eared died k is ivcla Dud bar trai r f, Status and :number of exercises: Status of planning activity: Anticipated projected completion;. ▪ Difficulties encountered in campiat ng projects; ' Agency N1MSllr;S compliance documenta.t€on, it Equal Emplr;tyrrlant Oppartrlrrlty (O Status); 4 Procurement Porky POEM may request additional rnon[toringiinf irmstits of the activity, or lock thereolet generates questic rm from the region, the spQnscting agency or FDEM leadership. The rnt trod of gathering this: information will b6 determined on a case -by ass basis, Monitoring Activities: Desk reviews and cite visite are two femia of illOnitortnj Desk monttorlrzg is the review et projects, financial acilvity and technical assistance behtreeri POEM aril the applicant via a ms€f and telephone, . On -site monitoring are acMal vlafts to the Sub.Recipiont agencies by' Division representatives who examines recorder procedures arid equipment. 67 Cask monitoring is an on -going process. Sub., eolpfcrits wit 1 be required to participate In desk trap monitoring as determined by REM. This cont aot will provide ian opportunity to identirjrthe need for techrtfoei N listen (TA) endfor a site visit tf POEM determitm that a Sub-Reelpient 1s having difficulty completing their protect As difticuitiesideficienefes.aro kientlflod, the respectiveregion or sponsoring agency will be notified by the program off via email, Infrar iafion will include the grant $ub.Rec ilertt agency name, year and project dnsnxiptl n and the nature of the issue in question. Many of the 1psues thet arise may be resolved at the regional( aF sponsoring agency level, usual that rutfurther TA will be referred to POEM for assistance. rxampies of TA include but are not limited • Equipment aolaatlon or :available vendors • GllgIblilty f name or services • Coordination end perinerahip with other agenol a within ur outside ti a rrrgiarr er disalpline • Record Keeping • Reporting Requirements • C3volrnienteilon in support of a Request for Reiraborseruerrt 0n4lfe monitoring wilt be condueted by FI EM or designated personnel, 0n ite monitoring visits Ail be rtcheduied in. advance with the Sut -Recipient agency POC designated in the grant: agreement, Ft M *RI also conduct coordinated fin h ill and grail ftle monitoring. Subject matter ea s fraxra other a=notes *thin the region or state may called upon to assfetin the form of a peer review as neededl. Pfl 8 to lippltnrlr p Pro oco4 Cyr: -sits crroolturing visits will begin with Those grantees that ar o currently spending or have completed spending for that fe- erai fiscal ye FPY). Site omits may be uembiredi Sari geographicaly convenient There is a tlrtanoieli pro rammatic 0n.slta monitoring cnecefiiat io assist in the compiei on of :all required teaks. Pius Vigt •iftuarcition: A letter' will De sant to the Sub-Raclpierit agency Paint of Contac# (P0C) outlining the ails, tine and purpose of the silo visit before the planned arrival date,. The .r appointment should be confirmed with e grantee in writing (email is acceptable) and documented in the grantee folder, The physical location C any equipment located at an alternate site should be confirme:d with a representative from that: leaden and the address should tee documented in the grantee folder bottle the eltra vise. On -Silva litlAnttpr'iine{ Left Once Fcart personnel have arrival .at the site, an orientation conference v i:ti be c ducted, During this tirnem the purpose of the site visit arid the Items Ft M intends to examine will be identified, Alf rsb)ecttvea of the site visit will be explained during this iirne, C}E M personnel will review all Fives and supporting documentation. Once the sumo documentation hits teen reviewed, a tour/visual/spot inspection of equipment will be conducted. Each item $64ectad for review should to visually inspected whenever possible, Biggar hams (careputers, response verrlciea, etc.) ahouki (rave an eclat deem (int'arrrretior is el number) placed in a prominent location on each piece cif equipment as per Sub -Recipient a noy requirements. The serial number should aarresi and with the appropriate tualpt to confirm 68 purohase. photographs should be taXen of the equipment (large capital expenetures In excess of $1,000. per Kern), ar: Item Is not svallabie paindurirg thrice of the site visit), the appmpriate documentation must be provided te aocount for that particular piece of equipment, Other programmatic 'issues op lee dismissed at Ole time, a ea Nosing quarterly reporte, payment vci,toheriireirnieursament, equfternent, questions, etc. Po$t orkiltzling V. MEM personnel wiii review the On-afte monitoring workshee and boolorp docurneritotion ea a team and discuss the events of the On-eite monitoring. Within Forty -Five (46) Oalerldaf days of the site visit, a post monitoring totter wilt be generated end sant to the grantee explaining any issues end corrective actions required or commendations,. Should rioLestie a or flmlings be identified, a post monitoring fetter to that effect will be generated and sent to the Stb.liociplent, The Su cperitwW umOE Corrective Action Ptah within a timefrarne determined by FPRIVI„ Noncompliance on behalf of sub -grantees la 1'0401i/04 by man ment unti$r tile terms of the Sub -Grant Agreement, The On- monit<ering report end a ack up documentation Mir in be Included In the .JIrdIa Mob' w. .Entities Sulereolpients who are peas -through arrthisa are responsible ter monitoring their subreolpients In a manner consistent wIth the terms of the federal award at 2 0,F,f3. Pert 200, Int.] ud Eng 2 C,FT1, § 200,331. Thfs incilaise the .p a -through entity's responsibility to monitor the activities- of the subYecIplent nenessary.to erasure that the subo.vani Is used for authorized purposes, in CaTtplfame with federal statutes, regulations, aniline terms and onditione of the aubzward; and filet stibesard performance goaie ere achieved, Subreerplent responsibilities also Include hut ere not Ilmited to: earn of receipts an expenditures, Garth management, maintoirgeo adequate finenciai recede, reporting end refundkig expenditure* disallowed by stutilte, monitoring If acting a6 a pasa.through entity, other assessments and mivIews, and eneuring everull compliance with the trrn ridaunclitions of the avverd or subeward, se applicable, including the oi 2 0,F,R„ Part 200, 69 ATTACHMENT K EHP GUICELINES ENVIRONMENTAL PLANNING A HISTORIC PRESERVATION (VHF) CO FIANCE aumeuNes The following types of projects are tel Etiibrittted t FEMA for compilance review Under Federal Environmental Flaming and Historic Fraserotion (EHP) leWa end requirements prior le initiation ofthe project: • New Construction, Installation and Renovation, including but not ANEW to; o Emergency Operation Centers O Security Guard fealties O Equipment buildings (attch as those aocernpenyIng corrourtetion towers) o Waterside Strictures (such as rioalt houses, piers, etc.) 4 pia.drig a repeater vorlior other equipment on an existing tower • Renovation of and modification to buildthge and structures that are SO years old or older • Any other construction or tenovatIon efforts that change or expand the 'footprint of a faclilly or structure inducting security enharvernents to impneve perimeter security Physical Sault,/ Enhancements, Inoluding but not limited lo! o Lighting o Fertoing o Closecrotrit television (TV) oy$terli$ o Motion detection systems O Earlier% doer3, gates and related ttecurRy enharoements In Taidditik.TI, the akfitikY1 COMmiplea0ons towers that eta Included In jurisdiction's interoperable comrrninioatOna plan ia allowed, sAect to kin applicable taws, regulations, and licensing provisions. Contrnunication tower projeots must he 4tibmftted to FEMA far EHP•review: EHP SCREENING FORM $USMISSION Probots rewiring eilt) review, the Sub,Rociplent most submit the EHP ecreenitig Form to tho State Aqministrative Agency (MA) or review prier b funds befog expended, The SAA Point of Contact for EI-IP review Is; F MEW P.rprotzgrpsitipss.- Portiestio.aecurity g5B5,fzimarl Oak ert [avail Tsilopesee,Ficriggr i • gatntiLrool,porlItom.RtyttOrfcia,Ortt U. The SAA POC will forward EHP Screening Forma to DHS/PEMA for review and approval, AL Sub -Recipient's must receive written approval front the SAA prlorto the oats of grant folds for project Implementation, THE PROJECT MA'( NOT 8$.01N UNTIL FINAL PEMA APPROVAL IS REcENED: 70 MAC lmarr L, RI rouRsEIVIENT CHECKLIST E 90 P004 the mount billed by consultant add up correctly? 2. Has ell appropriate documentation to denote hours worked been prs r* signed? Have copies of all planning materials and work product (e.g, meeting doourm3nts, copies of plena) been Included? (Note if a meeting was heir by Sub-Fteolplent or contractorkonsultant of Sub.Rectplent, err agenda and skgnup sheet with meeting date must be included). 4, Hee the Irtvolge from WileU err tr Wen inducted? (Note: grant agrsar ant must bo referenced on Me lnvoka.). ;fs; i s proof of pa3yrri:ent been Inclacie ? Comdex! check (Showing transaction was prroesaad by t e bank) eectrronic Rinds Transfer (EFT) Contrrnatian Credit Card Statement t payment to credit carolcompany far that statement o Attactrocnt (found within Agreement w ii F'DFM) beam completed for' this ctrtatrector/constitant and Included in the reimbursement package? ED 7. Has proof of purchase methodology bin included? Phase sacra Pone 5 of Repoefinv orrxrs or Purchasing &Wcg Atfachmonf /Mellore arity.la needed, .„, Sole Sawa 0pp/1oveti by POEM for p[rrches exceeding' s,poo) State Contract (page showing eontr t #,rice list) . _ Competitive bid rescue (e,g, t uotswlre, b t tabolatlarr page) 11 ra661:1.124 1. is the snurse OHS approved? El 2, is there a •course or catalog number?` 0 6, If not, has FOEM approved the non -OHS traltttrrg? 4. Have Slgn lit Sheets, Rosters and Agenda been. provided? El 6. If billing for overtime r rt dkor backfilf, hes rlaraurrrsntetian been prdvIdod that lists attendee names, department, t of hours spent hourly rate and total amount paid to each attendee? :Have documentation from entity's financial system been provided as proof were paid? or bachflll, ties a clear detinsatloniarrss reference been provided showing who w bat filling who? n re ti is rase, btlto tt arlor) 71 D $, Have the•names on the sign.in sheets boon cress -rend with the nem of the individuals•for whom training relmicursonierit costs are being sought? E: 7% Have any expenditures occurred in supped of the training such es printing coots, costs rotated to administering the training, planning, scheduling, facilities, materiels and supplies, reproduction of materials, ere equipment? If so, receipts and proof of payment must submittal. Cancel check (ShovAng tho transaction w processed by the hank) Electronic Funds Transfer (En) Confirmation Credit Card Staiement & payment to credit card company for that eatement 4,* iD 7, Has proof of purcheee methodology been Included? Pleaeo see Form 6 of Repoding F0117* or Putthasing Basica Attachment if flother cleft, i needed. Sole Source (approved by MIA for purchases exceeding $25,000) State Contract (page showing contract 41, pros list) Competitive bid routs (suctswire, btd tabulation page) 1. Ho documentation been provided on the purpasekelectiv •of the exercise? • Situation Manual Excretes Plan 2. if exercias hes been Milducted mtetho Mowing included: After -Action Report Sign -In sheets ,_Aganda R 0 3, If billing for overtime and backfill, has e spreadsheet been provrded that Nab attendee narnes,.dsoartrnent, of Wire spent et exercise, hourly 'rats and toted pstd to each attendee? Have decumentation from entity's financial systetn been. provided to prove attendees were .pald? Forbacflhes Clow .ciellneation/oross reference b. n provided ahowIr who .wee bat:kilning who? Ej 4, Have the names. on• the sign4ri sheeta been croas-reforencod with thte namesnm f the individuals for whom exercise reimbursement costs are being sought? 5. Have any expenditures oomirrati .on auppiles. (0.:0„ copying paper, gievea, tape, etc) iri support of the exerese? tf cipts• and proof of payment musais included, Canceled thank (Showing the transaction was pro -ceased by the bank) .Electronlo Funds Transfer (EFT) Centirmation Credit Card Statement & payment to Oredttoard oompany for that statement El 6A H IWO any .expenditilres occurred on rental of speceilootatlerts for exercises planning and conduct, exercise .signe; badges, att.? if co, receipts end proof of payment mot be fildludeci, • . . Canceitxl check (Showing the transaction wee processed by the bank) Electronic Funds Transfer (EFT) Confirmation. 72 Credit Card Statement ent & payment to credit cord company for'thet statement CD 7, Hes proof.cf. purchase methodology been included? Please see Forms 6 of Reporting Forma crPur `rasing Basias Attactvneni If ,rfherolatifv is needod d r ee Source (approved byi"0E10 for purchases exceeding 3,400) State Contract (page showing contract price list) Competitive bid r# utis (8.1 t" uoiewire, bid tabulation page) 0 ,f s Have sil €fB e$ been included? 2, Has err Ai„ i. # been identified for each purchase? El a, if aervice. verranty expenses are listed, are they only far the performance. p r4 i of the grant? 4. Has pry of payment been included? _. _Canceled cheek (Showing the transact()ra K; Electronic Funds Transfer (E? ') Confirmation Credit Cara Statement & payment to credit tad company for that statement If Et fP form needled,. nos a copy of the approval DHS been It oluded7 H?as proof of ptircha40 frnothod4qogY been hxeludhd?: Pl i cm $ of o arirflrry Foams or Purchasing B ffcs Attachment if farther clarityib need'+ , Sate Source (approved by FDEivi far purchases exceeding '$26 O ) Ur oState Contract (page showing contract*, prloo list) Competitive bid results (e,4, quntewirm, bid tabulation page) TRAVgliCONFERVICV$ f, Have oil receipts bean turn ed try, ltentlze4 end do The dens on the r eipis .match travel dates? Ali iene receipts. Proof of mileage (aoogie or Yahoo main prfritout or r ge lop) Toff end/or t arkiog, receipts Hotel receipts (Is there a zero balance?) .. pCar.tante( receipts. Reg sfretion fee receipts Not Make sun that minis paid fir by confarenc arc not tr i;tiad d ire par di6rn ED amount d by the , if travel Is a sofa r r c has the conference agenda be ar€ Included? 3, Hos proof of piy±merrt to trawler been included? Canceled check (howing the transaction was proed by #het bank) Elootronfc Funds Transfer •(EFT) Confirmation Credit Card Statement payment to credit card company for that stateme Copy of paycheck if reimbursed through payroll SALARy PgsiriONS 1. Has heel by employee and supervisor been Included? Thoeheet must certify the hours and Information presented as true and correct. 2. Nas proof for th14 worked by Ins employee been Included? is time pe included? . Statement of Earnings Copy e Payroll Check Payroll Register For fusion center analysts, have the certification documents been provided to the SAA t D demonstrate compliance wit/1 training and OXPOOInc0 atandtiltis? 9eQANIZAT7ON 0 1, if billing for overtime and backlit, hes a tfpreadsheot been provided that lists attendee names, department, # of hours spank et exarerse, hourly rat a and total paid to each attendee? Have documentation from entity's financial system bean provkfed to prove attendees wore paid? For backfill, has a Clear delineatiortromes reference been provided showing who was bockfilling who? poR iL REIMBUR$EillENTS -.THE FINAL efoigeic 1., Have all relevant forms teen completed and (nclud with each request for reir)turtiement? ED 2, Have the c;osts- incurred been charged to the appropriate POEM category? Ej 3. Does the total atl sutirriltted match? 4. Ha Reirneursom nt Fon been aimed by the GrantGrnt Mira r and Finandoi Officer? J 6, Hee the reimbursement pacKage bean entarr4 Into Sub -Recipients recordsispreodsh 0 er, Have the quattity .and unit doe been notated on Reimbursement. Budget Breakdown? 0 7,• If this, purchase was made via $olo Source, have you iricludeci the Elpproyed Sole Source • documentation and justification? CD B.. Do all your vendors have a current WThxpaycr Identification) on file? Please note; VD-avi restrvas the rtubt to update t threughout the Me otho grit ilStil'OrM/11pliarice with ttpplicablo federal and state rules and t urattena. 74 CERT AT'TAC tCATRQN Rt OARCr LOBBYING Chad he appropriate box: a This Certification:Regarding Lobbying is required because the Contract, Grant, Loan, or Cooperative Agreement wait ex .seq $100,000 ;pursuant to 2 C,F,R. Part 2tt0, Appendix § 1352: and 44 C.F.R, Part 18. Ci Thia Certification is f required because the Contract, Grant, Lan, yrCooperative Agreement will be less than $1 oo,O00E APPJMOtx A, 44 C F,R, PART g pBR r y A `iON } EGARfitt4G t7C Bt'3s(ING, Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned mitres, to the beat of his or her knowledge and belief, that:. 1, No Federal appropriated funds have been paid or will be paid, by or an behalf of the undersigned, to any person for influencing cr,attempting to influence an officer or employes of an agency, Member of Congress, a . °Meer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, end the e)tension, continuation, :renewal, arnendrrment,. or modification of any Federal contract, grant, loan, orcooperative • agreement.. 2, If any funds other than Federal appropriated .funds have been paid or will be paid to anyperson for influencing or attempting to influence an officer ar employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with thla. Federal contract, .grant, loan, or cooperative acjreernent, the undersigned shall complete and submit : Standard Form-LLL Visglos ire Form to Report:' Lobbying,* in accordance with its instructions; 3, The undersigned shall require that ttaa language or this certification be included it theaward documents for all :suhawarda at.all tiers lincluding subcontracts, subgrants, and contracts under grants, loans, and cooperative .agreements) and that alt subreciplents shall certify and disclose accordingly, This certification Is a material representation of tact upon which reliance wa placed when this transaction was made or entered into, Submission of tills certification isa prerequisite for making or entering Into this transaction imposed by section.1352, titre 31, U.S. Code, Any person who fails to Me the required certification shall be subject to a civil penalty of not less than $10,0O0 and not more than $100,000 for. each such failure: The Sub•Rccf:pient.or subcorttraator., Ci of Ivttarn certifies: dr aifirrn.s the truthfulness and aco racy of each statement of its oartiflr tier grid discicstara„If any; in addition, the Contractor under da and agrees that the .provisions of 31 U,S,C, Chap, 38, Administrative Remedios for false Cta an Stetem ts, apply to this certification and disclosure, if any,, ijraatur'e of tau I spier:t/subdcritraetar'a,Authod d Officlei Arthur Noriepa, City Manager Name and Title of Sub-R ciplentisu I\\ Date ntractor`s Authorized Official 7'5. ATTACHM NT N EPORitNO PQRM$ M I xc&t version of t Bowing farms along fnstruotIons w1fi be provided seporateiy> a eiAtta1,1.13llrkury+ sirt4 Pa,tiortiLAMpa,'rtmo lrTy FORM 4A ry1QrE4147€1k11 1,e) eliVIkara Iuq flarna 6'Yoglasnl#t1{61.Q fFttsAr w¢gt.: , -•: far :..r. . i ... ;a:A ad n:A r vrt MA Cog* 6trtefiryt mA:a 04R4a'totAt A3rw0j d;�,,T414/1.11,449syllftrAn „4•. 144.0 qp 7Ttls • rsn CIe6lfiAtiv%iitil5p 144.14.1by 44.01y 6N8}p WH1ANMi11 9r Rfi ALA.& 60444S4 4744 141.1. {ro:9' irs aaamtalrzRps vaiiq #➢14 µapaiaal4tyr+9li#t4et1 1tl•p�,tte,P{tlYi oetb ory • 0a�sx#<�aEw Ai ItARAAAKI rr`rrt��yur st��a tam �°nati c'$xY.3. wee,. ft It+atadiou . I aaA: y0a411ry VIA tit#n#t�aw9.4pp0t 40 drg4 nm�A onAeta 44444140411.10in. mowt""a tuaa ydgmI vola0 iwCapaprrr4:4tN �Y.1.10.ir. 4:44.1 • 0441Fprt41. 4 ¢ Artka be+x4,a aeiwek>AY4o-04a00141101:444..Y4d radbm%afin4rttdTAAe1>AAA, 444901a�p ;Gi4ta44 4,r44i0.4404441 M 41.0(A41.914041. aas# Y +q*b FUtB. .i14/4.90iip5[94ptkill Al M MalOA text 4484ailkbi id il49aArd1r1VoN4.I KI444rll4Sri AM 44101,1/0/14➢�6f9.5.11401.1411trAmfideolY.asAte ArAtArq{sW/05u.Mpi w40LA�we pYeftdir mt«re o+i!utuaaa arr*:ntao4rgd A1+11rer urnp.paarRace. ' '404.0 14 girkwvozorftymiArrognavvrot ">AmArtarlv'XARR£ta4.•-tOpOtt• tr Aulai4iiavAtopi"-- toltat4nt , 1441. &fraAgt$,pOY i 14 legYPQN0 tro41.004rddf144•4• eSt, aat4ypltli9,14i*. yte gk.t.AZA S11•01 tnotA.B0.4 u.:6 ...te ica y4isy4.uKRkt9R.o.alllit$ziratS4ittilttF4itttazt,92 i3i1[or,4r}. t* i 1$.* t 14lwAtm{ mPhl004(1sw ti4i rut 41,104ro1.0r0,041.. 11111are4wata gerRiaa3q o%wl.AnFnuF? Qesa. ool -0f'1y ", 04.* v0.1444, 41 Bell@tee-0411®apY e. Md$. +p9ier fa ), a lfarltly WalXM 1.1.t air. atieva. 11077001.44r f0.44.10) ur.+ rr.r• *44.dles Bo- arr 0014u30(4). tt.mara+1.i0 4990fraoRoa rliGt dsg.04,1 3 A emini rat iirttlw PV,I.0111E1. Ron 4,10.'aaat.ettro 014'064-114Vt414,01404 socott?raAaf OUN 1E41:1444014 iWe, 0400446 11440,044E4400040044404.41, 410 amuse 444 Reis rtl a F9 wa t4rIN& biOf gli6A 4 ki44,90&6,1,1 p {{ tr 04140.0 0,040.00 440 of0 M1.14401' 44`aedu5 ,t 4. AWb'M iha1 FP jI,1.0a111444 11A.ATAmwoutiE9a1pS4:�ldr.koot,4f111,0 04-0 p�'i�a 64.4 44/14 41b9CE0144.. 161.400x Nr d1,M44. 4rw c3ayrce�.rthy PiOa' 411..Og AVvi AA.A. 76 Di+ilsk+ t>1 CP J 1 Wk°ct ENCY MANA CLEMENT RE1NIESUR9¢Mis1+PT RCQUItEIT Poem 2 MG.V110,11',GRANTRFl best Sdtunt Addreue GI[y, State 7Jp PGC Rome PlZG Ptwre I Ct yro if/0V Rif DURING 7'NEk PERiotl C7i:; I.ISteUtd ta* ar! audiuktnt roe yzoi, N'oa Qn lilt nobJ la &OW ea,ytnr1(1W4 NM MINT 5146,4,040 Mite tw 7}f 9 < Ptantiing 9Cpsrsdlturea z.,TNIIDIng xponditi}ros EXamistir Experldtkrirez .+s.riw,e••r••+rwaxe•e,»,+�s,.il.vtl„+.wwnMe,.,rrlerrv,•,I,,,lavvrw•n,rnrvtnfnrv+wnn,W�fs,.c„n,.aarow.... ,prry d:OYgarizattdrlsi G' ttlditorev . gt rnent Expetnekfturest 8, Mortslg lmont sod Fttirrtllttstratffan Explanditut m ftd11010d hp;¢ i'tyt 0014 I R ®Rl2 TOTAL, 5XpENOITIAMS klovnr nupiiy Shxt trsa d h4 e, *Oft dr, hmroiivooniY,rtl;atNrs drib gado eA isia 1;4daYX:.'Q411 11,11.41.5 YF� CSUGH aukWI Mx tria d I let i4a kn[alsnna.h€irr lie a nluaE aatroesrn;l1,. atapnd, ai; al ahl<''ii"G lhdr import, l emrh1iy Im the b091 N mY #dwri'Am a ariai tioih tiioil IN mevi. 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EMEMENCY KAMGEME'1[ Coal Anolyslo Fern tO4$dpI3 k4s/tQ pr4Akd {ilM tafilot, Sl9 At4N4YiWlfii};p.1 A VW StIA v1T{!!rhOluii X Pam 6kIRVIattellrotnptc+414 040.04 Istettiwttwastkrcatallt 0440.. 214.1471,144ia.Shlote, eto m241.H:zta4eiaaYY N'e* as ty'uzA at SB A its total hiOat a .% ;TO gil)ra. last .ta,ottdi"Jvh• 3P7MOr&L it tte.&� 101 T 11, thew 8.1 NWISIONOF ERGE3 CYi A A NI TIE Al 3 Ef FOR1 NU Thb form la motreifl00000r€tta ro€nrbotaaa ent e r i is l vloo ahtrger# to tho grant i ateCoatracit;rl R ar ay yta aek1 Datos tr1 elk Week` lido Tota Sod Total Ihorobyteattytat la !at arm/ !;;;lodgeo 1irttet,ti l rtC .ilatooitoolitancrdoNdto rala�dtoacrra^atandittxocdaaecrailstorat;Soil; aadi sn'ItogoNllomandColto o pellatolog le moth scntonl pagan toak OW feada, lly atgaiorg lh roloori; l cerli l¢ 1he bowl oro7 toittlgo. aad kilo( tat It report is hi l>Eett,aorl.atomic, drni the aupitt k ; rtl3l taxolds 114 tad isca a aio. ter Ito p€apr ara ok4etivea seE fatilito to forr eat eoia6tl000 uttito,Foltotoi aKa l , ANro Ihtot rtko, faEfiiais, or hodut rttl i itoo, otlitos oforsoloo at> y tnotortotrut, omy$0t* ,aeNoffohud,tirilor oil; Ntoiralirolaodito$for fror rllioalatoot%tr 4tlalcrollion C3 OSE U7 Rep+F r FORM €3 This farm r haxiirt be aompllt aci and submitted to Os nhtssks€t tars tstar than sixty MO days altar omphation ofprtjvctZs or NIS tvmltr'aatlan data of the Afire amaril, whichnOr States first, �r b tast nowtep r r aaAF11'i F+1saa t17d.ioato Ara n Agr arsteat Amount roldi• ts.ipetadtltuea Des3taltyntod Rinds For The Fo.11owin Incited a! Am t trita Rolatod ka Advanoo(s): Total ArYlottrat A A dvar1 (s} i' aceitect' rttutCaxa�r�n Tonal ExtaartdE;urt;9 aoOtsilg statiAmount of Ac3+,taroe f ag'd trims tooled an A4?stiaa' tiigmad; 9ment avi[xf .IuS that thft a bone cs (a) arS true and vaitd no that tha above noes airs flue and vaflQ' Goef t rssnt Mir Fln arit rnt pfiteer 76•r�5='i'ri AciR11416Nr Was 5rxripment Pks t ecacf7 Yi l yas, prnvsde 00alatphatett s W0a0 FunExp&ntiatl Irr acnttationas MO agreement terms3? y/hf R!} qusrtorty reports sufprn•titaif up to utirrcnt. fet7o141Parl4d?: YJNNN cwa0-cat >:tEPtt<Ni WNt:lfOR FINAL fNTEt EST OHacp . . Relliact rind/Or flnanttriten41 ntlenkt to disc re later i tan ninety Cat) days nttttr the expfnation date at tha Agraarrroot, t4iakd ctteok tacurratf tnpttrred to DivIstan of Vonargorlsiy rent ra ltlsa trivielan of Vornegonoy 240 l isit tsn:l Oak Hotitbttatri Taffikaaste, FL d231:9s1.2100 eccstttarm with the pro{aas: ugtensatatrit ceraanes with tha proloot agesemant, y signing this tj cert; l coat to the t5aat Of my knowiassg a heilet that tilt re, 044 the expr►nalturas; dlsbureemonfs and cash retclptrc ars. for the purpoStra end crratt t14losrt;t7f lira Padarai Sward. 1 arn. .soma that any falas, flatfttrtue, ol"frottdillonti, tbaterfa:I foot, nttyr. zuhtoat nra to na^Imtnat, alvfl :st etiminlateetive onurs1tiva far fraud, tdfihs(vissa, 83 Istrua, doorplate, and aaattrate.} otisros scat forth fa the tams 00 tairon, or that ()Moors of arty moments, falser eirittan or Olivera, Rosemary From: McGann, Tyrone Sent: Wednesday, December 13, 2023 2:03 PM To: Olivera, Rosemary; Hannon, Todd; Lee, Denise Cc: Garcia, Aida; Perez, Juan- Police; Martinez, Maria; Guerra, Jose Subject: Matter ID 23-2691 - Modification 4 - UASI FY 2020 Attachments: Matter ID 23-2691 - Modification 4 - UASI FY 2020.pdf Good Afternoon, Please find attached a fully executed agreement that is to be retained as an original for the City. Regards, 2y JyfCGann Assistant Fire Chief Technical Services Division City of Miami Fire -Rescue 444 SW 2' Avenue — 10th Floor Miami, FL 33130 Office: 305-416-1024 tmcgann@miamigov.com "Ecellence through Service!"