HomeMy WebLinkAboutR-77-0796RESOLUTION NO. 7 7 7 9 6
i RESO%UTION APPROVING, CONFIRMING, AND RATIFYING THE
ACTION OF THE CITY MANAGER'S ACCEPTANCE OF A $1,400
GRANT AWARD FROM THE FINE ARTS COUNCIL OF FLORIDA FOR
A COMMUNITY OUTREACH, LIVELY ARTS PROJECT AND AUTHORI-
ZING THE CITY MANAGER TO EXECUTE ANY OTHER CONTRACT(S)
AND/OR AGREEMENT(S) TO IMPLEMENT THE PROGRAM AND FURTHER
AUTHORIZING THE ALLOCATION OF $1,400 FROM SPECIAL PROGRAMS
AND ACCOUNTS AND COMMUNITY PROGRAMS, RESERVE FOR FIXED AND
SUNDRY, MATCHING FUNDS FOR FEDERAL GRANTS, TO BE USED AS
MATCHING FUNDS FOR THE COMMUNITY OUTREACH, LIVELY ARTS
PROJECT GRANT.
WHEREAS, the Fine Arts Council of Florida has awarded the City of Miathi
a stun of $1,400 to provide cultural programs; and
WHEREAS, the City Manager has executed an agreement with the Fine Arts,
Council of Florida accepting the $1,400 grant award; and
WHEREAS, this project will expand the delivery of cultural programs to
residents of the City of Miami; and
WHEREAS, the Fine Arts Council of Florida requires the expenditure of
$1,400 in matching funds to earn the grant award;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager's action in accepting the $1,400 grant
award from the Fine Arts Council of Florida for a Community Outreach, Lively
Arts Project is hereby approved, confirmed, and ratified.
Section 2. The City Manager is hereby authorized to execute anyother
contract(s) and/or agreement(s) to implement this project. "DOCUMENT I,VEX
T MM ((�� :
Section 3. The sum of $1,400 is hereby allocated fro ie'ciarrrograms and
Accounts and Community Programs, Reserve for Fixed and Sundry, Matching Funds for
Federal Grants, to be used as matching funds for the Community Outreach, Lively Arts
Project grant.
PASSED AND ADOPTED this 13th day of October , 1977.
�TTFST4)
E-
RALTH G. ONGIE, CITY CLERK
PASSED AND APPROVED BY:
ROBERT F. CLARK
ASSISTANT CITY ATTORNEY
Piaurice A. Ferre
MAURICE A. FERRE
MAYOR
APPD AS TO FORM AND CORRECTNESS;
ORGEKNOX, Jg '-
CITY A/ ORNEY + CITY = MISSION
MEETING OF
O C T i ? 1977
77-i9
RFSOLUDON NO.
6
34
Joseph Grassie
City Manager
Howard Gary, Director
of Management Service
'77 SEP 30
September 29, 1977
Resolution Confirming Acceptance of
Grant Award October 13th Commission
Meeting
You recently signed an agreement with the Fine Arts Council of Florida
accepting a 51,400 Grant Award to provide four circulating performances
by small Arts Organizations. The Miami Center/Lowe Art Museum, a section
of the Office of Community Affairs, will assume responsibility for the
expenditure of funds.
The attached resolution would confirm your action in signing the Agreement
and allocate 51,400 from Special Programs and Accounts and Community Pro-
grams, reserve for Fixed and Sundry charges, Cash Match for Federal Grants
to fulfill the grant's matching share requirement. Also attached is the
Agreement which you signed accepting the grant and a fact sheet describ-
ing the Grant Program in more detail.
It is recommended that this item be placed on the October 13th Commission
agenda.
cc:.: George F. Knox, City Attorney - With Original Legislation
R. W. Parkins, Director, Office of Community Affairs
Anna Reville, Director, Miami Center/Lowe Art Museum
ri g6
CITY OF 1 aAA'O GRANT i CATALOG
FACT Sim T
CITY CATALO1 #
NAME OF PROGRAM
FUNDING PERIOD
GRANTOR AGENCY
GRANTEE AGENCY
Community Outreach; Lively Arts Project
July 1, 1977 - June 30, 1978
Fine Arts Council of Florida
City of Miami SUB-GRANTEEt
ADMINISTERING DEPT. : Office of Community Affairs/Miami Center
GRANT MANAGER Anna Reville and Margarita Ross 6651
AUTH. RESOLUTION
APPLICATION DATE
April 1, 1977
Fed. State
APPLICATION STATUS : Approved Fed./State Ident. #
FUNDING: Federal
State
Local Required
Local Added
$ 1 ,400
1 ,400
-0-
Total $ 2,800
CITY FINANCIAL CODE(S) :
FEDERAL CATALOG # : NA
AUTii. LEGISLATION
REPORTING REQUIREMENTS:
BRIEF DESCRIPTION
REMARKS
mom IGA-1 (1-76)
X
SOURCE OF LOCAL FUNDS:
Hard Match - S1,400
Special Programs and Accounts
Matching Funds for Federal Grants
: To provide 4 circulating performances by small Arts
Organizations. These programs will be available at
little or no charge, serving all age groups, providing
exposure to the groups, and cultural activities for the
broad community. Major performances will spin off mini -
productions for distribution to neighborhood facilities,
such as senior and community centers and schools.
TINE ARTS COUNCIL OF FLORIDA
The Department of State
Division of Cultural Affairs
The Capitol
Tallahassee, Florida 32304
A , R E t.. M E N. ''
This Agreement, made and entered into this 26th day of July i 191 , by and between:
THE FINE ARTS COUNCIL OF FLORIDA an Agency of the State of Florida within the Department of State,
Division of Cultural Affairs, hereinafter called "Council"
and
Citt_of Mi inhi
of the City of Mi ami , County of Dade , Florida, hereinafter called
"Grantee."
WHEREAS, the Council is authorized to contract, within the amounts made available by grant and appropriation
therefor, for services and cooperative endeavors in furtherance of arts activities and cultural programming in the State
of Florida as outlined in its "Guide to Programs," and
WHEREAS, the Grantee is agreeable to the furnishing of such services or to engaging in such cooperative
endeavors as hereinafter set out.
NOW, THEREFORE, it is agreed between the parties hereto that the Grantee agrees to undertake the sponsorship
of a certain project entitled:
"Communi ty Out reach
and more fully described in the Grantee's application and approved revisions thereto, if any, for a project grant for
the period specified in said application or for alternate period, as approved by the Council. Said application is
attached hereto and made a part of this AGREEMENT.
1) The Council hereby agrees to participate in the expense of this (these) event(s) to the extent of
$ 1,400.00 , to be disbursed in such increments and on such dates as the Council, in its discretion, deems
advisable. in no case shall an amount exceeding ninety percent (90°70) of this figure be provided to the Grantee until all
terms of this Agreement and applicable attachments are fulfilled. Ten percent (10(ro) of the total grant amount will be
withheld until the Grantee has submitted a satisfactory final evaluation as described in paragraph twelve (12) of this
Agreement. It is further understood and agreed that the Grantee will inform all contractors and creditors that such
contractors and creditors must look only to the Grantee for payment, and that the Grantee will in no way represent to
such contractors and creditors that the operation constitutes a joint venture with the Council or the State of Florida.
2) It is agreed and understood that the amount in Clause One (1) is the maximum contribution of the Council, and
that this amount shall not be more than fifty percent (500'o) of the non-federal share of the total cost of the project.
and that up to twenty-five percent (250'o) of the Grantee's match may be declared in in -kind services.
3) The grantee agrees that funds granted pursuant to this Agreement shall be used exclusively for the purposes and
in the manner indicated in its detailed project grant application, a copy of which is contained in the Council's files in
Tallahassee. Leon County, Florida. Expenditure of grant funds is SPECIFICALLY PROHIBITED for, but not
limited to. the following purposes:
a) expenses incurred prior to grant period,
b) building, renovating. or remodeling of facilities,
c) creation of new oganizations or institutions,
d) projects which are restricted to local or exclusive participation or enjoyment,
e) capital expenditures,
f) had debts,
g) private entertainment,
h) contingency funds,
i) investments of any type.
4) In the event the project incurs total expenses lower than herein anticipated with the effect of making the
Council's contribution greater than fifty percent (500'0) of the non-federal share of the total project cost, the Grantee
agrees to return to the Council an amount which will render the Council's contribution not in excees of fifty percent
(500"o► of the non-federal share of the total cost of the project cost. Any anticipated unexpended funds must be
returned to the Council no later than Ju_ne 1, 1978 All grant funds must be expended by the end of the
grant period. _June 30y_19. .E
51 It is agreed that the Grantee will include in all promotion. publicity, and adsertising, and in the printed program
for the event(s) and/or proiectts), the following credit line:
"THIS PROGRAM/PROJECT/EVENT (or other appropriate word) WAS MADE POSSIBLE IN PART
THROUGH A GRANT FROM THE FINE ARTS COUNCIL OF FLORIDA. DIVISION OF CULTURAL
AFFAIRS. AN AGENCY OF THL DEPARTMENT OF STATE, AND THE NATIONAL ENDOWMENT FOR
THE ARTS. A FEDERAL AGENCY."
This statement shall apear directly after the name of the Grantee and before the name of the performer, in type and
boldness no less than fifty percent (500'0) of that used for the name of the Grantee.
6) FAIR LABOR STANDARDS
a) All professional performers and related or supporting professional personnel employed an projects or
productions which are financed in whole or in part under this grant will he paid, without subsequent
deduction or rebate on any account not less than the minimum compensation as determined by the
Secretary of Labor of the United States to be the prevailing minimum compensation for persons employed
in similar activities.
b) No part of any project or production which is financed in whole or in part under the grant will be per-
formed or engaged in under working conditions which are unsanitary or hazardous or dangerous to the
health and safety of the employees engaged in such project or production. Compliance with the safety and
sanitary laws of the State of Florida shall be prima facie evidence of compliance.
Fop
'96
7) CIVIL RIGHTS — Title Vi of the Civil Rights Act of 1964 provides that: "No person in the United States shaii.
on the grounds of race, color, or national origin. be excluded from participation in, be denied the benefits of, or be
subject to discrimination under any program or activity receiving Federal financial assistance." (Section 601)
8) HANDICAPPED — Section 504 of the Rehabilitation Act of 1964 provides that: "No otherwise qualified
handicapped individual in the United States, as defined in Section 7(6), shall, solely by reason of his handicap, be
excluded from the participation in, be denied the benefits of, or he subjected to discrimination under any program or
activity receiving Federal assistance."
9) AUDIT OF RECORDS — The Fine Arts Council of Florida, the National Endowment for the Arts, an agency
of the Federal Government, and the Comptroller General of the United States, or any duly authorized representatives,
shall have access to any books, documents, papers, and records maintained to account for funds expended under the
terms and conditions of this grant for the purpose of making audit, examination, excerpts, and transcripts.
10) STANDARDS FOR GRANTEE FINANCIAL MANAGEMENT SYSTEMS — Grantee financial manage-
ment systems shall provide for:
a) Accurate, current, and complete disclosure of the financial results of each grant program in accordance
with Fine Arts Council evaluation requirements.
b) Records which identify adequately the source and application of funds for grant -supported activities.
These records shall contain information pertaining to grant awards and authorizations, obligations,
unobligated balances, assets, liabilities, outlays, and income.
c) Accounting records must be retained for a minimum of three years.
11) The Grantee agrees that it will not assign this contract or any part thereof without the written consent of the
Council.
12) The Grantee agrees to provide the Council with such documentation as may be required by the Council and at
such time or times that may he required by the Council regarding the Grantee's status as a corporate entity or as a tax-
exempt organization as determined or defined by the iRS code. The Grantee further agrees to immediately inform the
Council of any changes in its status as a corporation or as a tax-exempt organization under Sections 501(C)(3),
501(C)(4), 509(A) or other relevant and applicable portions of the iRS code.
13) Grantee agrees to submit quarterly and final reports, supportive materials and required documentation as
detailed in the Fine Arts Council's "Guide to Programs," applicable portions of which are made a part hereto, to the
Council offices located in Tallahassee, Leon County, Florida, no later than the date specified on the report form.
14) The terms of this agreement may be amended with the written consent of both parties.
15) Grantee agrees to offer written invitations to the following persons at least three (3) weeks in advance of the
project(s) or event(s) described herein: Chairman, National Endowment for the Arts; local Federal and State
legislative delegation; The Secretary of State of the State of Florida. Director, Division of Cultural Affairs, Chairman
and Director, Fine Arts Council of Florida. The Council will furnish the names and mailing addresses.
16) The provisions) of the following Stipulation(s) are hereby made and agreed to by the Council and the Grantee,
and shall be adhered to by the Grantee during the project(s) periods) so set forth in this Agreement:
IN WITNESS WHEREOF, the parties hereto have executed this instrument, effective the day and year first above
written.
GRAN
Chief Adfninistr rise GTiicc�
and duly autho zed agent of
the Grantee
COUNTY OF
STATE OF FLOR)p„N
On the tt d v of
and
l5eine ;by mg du ', sworn, did depose and say
(City) and L71_i
specttsely aria that they are Chief Administrative Officer and Chief Fiscal Officer, respectively, of the
,.t' (Grantee), representing the Grantee described in and which executed the above
in trbkriet{r'; that the seal affixed hereto is the seal of the Grantee; and that they signed their names hereto, by order of
the governing board of said Grantee.
iscal Officer
duly authorized agent of
Grantee
(SEAL)
Notary Public( late of Floriria t Large
My Commission Expires Nov. 22, 1978
_-.knded by American Fire 6 Casualty Co.
GRANTOR
Secretary of State
77 , before me personally came
., to m �knoss who,
�_ Q� 441
��� et�t(Street)
(Street) ldr2sa.7_• (City),
hector, Division of Cultural Affairs
Director, Fine Arts Council of Florida
1
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RESOLUTION NO.
A RESOLUTION APPROVING, CONFIRMING, AND RATIFYING THE
ACTION OF THE CITY MANAGER'S ACCEPTANCE OF A $1,400
GRANT AWARD FROM THE FINE ARTS COUNCIL OF FLORIDA FOR
A COMMUNITY OUTREACH, LIVELY ARTS PROJECT AND AUTHORI-
ZING THE CITY MANAGER TO EXECUTE ANY OTHER CONTRACT(S)
AND/OR AGREEMENT(S) TO IMPLEMENT THE PROGRAM AND FURTHER
AUTHORIZING THE ALLOCATION OF $1,400 FROM SPECIAL PROGRAMS
AND ACCOUNTS AND COMMUNITY PROGRAMS, RESERVE FOR FIXED AND
SUNDRY, MATCHING FUNDS FOR FEDERAL GRANTS, TO BE USED AS
MATCHING FUNDS FOR THE COMMUNITY OUTREACH, LIVELY ARTS
PROJECT GRANT.
WHEREAS, the Fine Arts Council of Florida has awarded the City of Miami
a su1 of $1,400 to provide cultural programs; and
WHEREAS, the City Manager has executed an agreement with the Fine Arts
Council of Florida accepting the $1,400 grant award; and
WHEREAS, this project will expand the delivery of cultural programs to;
residents of the City of Miami; and
WHEREAS, the Fine Arts Council of Florida requires the expenditure o
$1,400 in matching funds to earn the grant award;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager's action in accepting the $1,400 grant
award from the Fine Arts Council of Florida for a Community Outreach, Lively
Arts Project is hereby approved, confirmed, and ratified.
Section 2. The City Manager is hereby authorized to execute any other
contract(s) and/or agreement(s) to implement this project.
Section 3. The sum of $1,400 is hereby allocated from Special Programs and
Accounts and Community Programs, Reserve for Fixed and Sundry, Matching Funds for
Federal Grants, to be used as matching funds for the Community Outreach, Lively Arts
Project grant.
PASSED AND ADOPTED this day of , 1977,
ATTEST;
RALPH G. ONGIE, CITY CLERK
PASSED AND APPROVED BY:
ROBERT F, CLARK
ASS/START CITY ATTORNEY
MAURICE A, FERRE
M A Y O R
APPROVED AS TO FORM AND CORRECTNESS
GEORGE F, KNOX, JR,
CITY ATTORNEY