HomeMy WebLinkAbout24641AGREEMENT INFORMATION
AGREEMENT NUMBER
24641
NAME/TYPE OF AGREEMENT
SEOPW CRA & CAMILLUS HOUSE, INC.
DESCRIPTION
GRANT AGREEMENT/ASSIST WITH THE MIAMI SHELTER
PROGRAM/FILE ID: 13342/CRA-R-23-0004
EFFECTIVE DATE
March 16, 2023
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
10/23/2023
DATE RECEIVED FROM ISSUING
DEPT.
11/3/2023
NOTE
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GRANT AGREEMENT rr��
This GRANT AGREEMENT ("Agreement") is made as of this IV/day of , 2023
("Effective Date") by and between the SOUTHEAST OVERTOWN/PARK WEST COMMUNITY
REDEVELOPMENT AGENCY of the City of Miami, a public agency and body corporate created pursuant to
Section 163.356, Florida Statutes ("SEOPW CRA"), and Camillus House, Inc., a Florida not -for -profit
corporation ("Grantee").
RECITALS
A. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW
CRA") is responsible for carrying out community redevelopment activities and projects within its
Redevelopment Area in accordance with the 2018 Southeast Overtown/Park West Redevelopment Plan Update
("Plan"); and
B. WHEREAS, Section2, Goal 6, at page 10, of the Plan lists, "improving the quality of life for
residents of the Redevelopment Area," as a stated redevelopment goal; and
C. WHEREAS, the Plan, at page 98, identifies Camillus House as a stated redevelopment project;
and
D. WHEREAS, the ongoing issues related to homelessness, including chronic homelessness, have
had a deleterious effect on the Redevelopment Area by inhibiting development and adversely impacting the
quality of life of area residents; and
E. WHEREAS, Camillus House, located at 1603 N.W. 7th Avenue, Miami, FL, has requested
assistance from the SEOPW CRA with addressing the aforementioned issues, by contributing funds to the
"Miami Shelter Program" whereby Camillus House would be able to address the aforementioned issues ("Shelter
Program"); and
F. WHEREAS, Camillus House has a proven track record of helping the homeless population, in
particular the chronic homeless, and that the Shelter Program would further their efforts in this regard; and
G. WHEREAS, the Board of Commissioners, by Resolution No. CRA-R-23-0004, attached hereto
as Exhibit "A," passed and adopted on March 9, 2023, authorized a grant in an amount not to exceed Two
Hundred and Fifty Thousand Dollars and Zero Cents ($250,000.00) for the Shelter Program; and
H. WHEREAS, the parties wish to enter into this Agreement to set forth the terms and conditions
relating to the use of the Grant;
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein and other
good and valuable consideration, receipt and sufficient of which is hereby acknowledged, the SEOPW CR and
Grantee agree as follows:
1. RECITALS. The Recitals to this Agreement are true and correct and are incorporated herein by
referenced and made a part hereof.
2. GRANT. Subject to the terms and conditions set forth herein and Grantee's compliance with all
of its obligations hereunder, the SEOPW CR hereby agrees to make available to the Grantee the Grant to be used
for the purpose and disbursed in the manner hereinafter provided.
3. USE OF GRANT. The Grant shall be used to underwrite costs associated with underwrite costs
associated with the operation and programming of the Project, in accordance with the scope of work and budget
in Exhibit "B," attached hereto and incorporated herein.
4. TERM. The term of this Agreement shall commence on the Effective Date written above and
shall terminate on September 30, 2023 or earlier as provided for herein; provided, however, that the following
rights of the SEOPW CR shall survive the expiration or early termination of this Agreement: to audit or inspect;
to require reversion of assets; to enforce representations, warranties and certifications; to exercise entitlement to
remedies, limitation of liability, indemnification, and recovery of fees and costs.
5. DISBURSEMENT OF GRANT.
a. GENERALLY. Subject to the terms and conditions contained in this Agreement, the
SEOPW CR shall make available to Grantee up to Two Hundred and Fifty Thousand Dollars and Zero Cents
($250,000.00). In no event shall payments to Grantee under this Agreement exceed Two Hundred and Fifty
Thousand Dollars and Zero Cents ($250,000.00). Payments shall be made to the Grantee or directly to vendors
on behalf of Grantee, only after receipt and approval of requests for disbursements.
b. SUPPORTING DOCUMENTATION. If requested, the Grantee shall provide the
SEOPW CRA supporting documentation to support the monthly installment payments to the Grantee. For
purposes of this Agreement, "supporting documentation" may include invoices, receipts, photographs, and any
other materials evidencing the expense incurred. The Grantee agrees that all invoices or receipts reflecting the
expenses incurred in connection to the Project shall be in the name of the Grantee, and not in the name of the
SEOPW CRA in light of the Grantee's inability to bind the SEOPW CRA to any legal and/or monetary
obligation whatsoever. The SEOPW CRA retains the right to request additional supporting documentation, or
additional explanation for any and all expenses incurred by the Grantee. Grantee's failure to provide additional
supporting documentation or additional explanation regarding expenses incurred shall serve as grounds for
immediate termination of this Agreement, and the Grantee shall bear the costs associated with any expenditures
not approved by the SEOPW CRA prior to the date of termination.
6. COMPLIANCE WITH POLICIES AND PROCEDURES. The Grantee understands that the use
of the Grant is subject to specific reporting, record keeping, administrative and contracting guidelines and other
requirements affecting the SEOPW CRA's activities in issuing the Grant. SEOPW CRA agrees to provide notice
of said guidelines and other requirements to the Grantee in advance of requiring compliance with same. Without
limiting the generality of the foregoing, the Grantee represents and warrants that it will comply, and the Grant
will be used in accordance with all applicable federal, state and local codes, laws, rules and regulations.
7. REMEDIES FOR NON-COMPLIANCE. If Grantee fails to perform any of its obligations or
covenants hereunder, or materially breaches any of the terms contained in this Agreement, the SEOPW CRA
shall have the right to take one or more of the following actions:
a. Withhold cash payments, pending correction of the deficiency by Grantee;
b. Recover payments made to Grantee;
c. Disallow (that is, deny the use of the Grant for) all or part of the cost for the activity or
action not in compliance;
d. Withhold further awards for the Project; or
e. Take such other remedies that may be legally permitted.
8. RECORDS AND REPORTS/AUDITS AND EVALUATION.
a. PUBLIC RECORDS; MAINTENANCE OF RECORDS. This Agreement shall be
subject to Florida's Public Records Laws, Chapter 119, Florida Statutes. The parties understand the broad nature
of these laws and agree to comply with Florida's Public Records Laws, and laws relating to records retention.
Moreover, in furtherance of the SEOPW CRA's audit rights in Section 8(c) below, the Grantee acknowledges
and accepts the SEOPW CRA's right to access the Grantee's records, legal representatives' and contractors'
records, and the obligation of the Grantees to retain and to make those records available upon request, and in
accordance with all applicable laws. The Grantee shall keep and maintain records to show its compliance with
this Agreement. In addition, the Grantee's contractors and subcontractors must make available, upon the
SEOPW CRA's request, any books, documents, papers, and records which are directly pertinent to this specific
Agreement for the purpose of making audit, examination, excerpts, and transcriptions. The Grantee, its
contractors and subcontractors shall retain records related to this Agreement or the Project for a period of five (5)
years after the expiration, early termination or cancellation of this Agreement.
b. REPORTS. The Grantee shall deliver to the SEOPW CRA reports relating to the use of
the Grant to the SEOPW CRA on a monthly basis, including details regarding supportive services provided to
residents of the Redevelopment Area. Failure to provide said reports shall result in Grant funds being withheld
until the Grantee has complied with this provision. Thereafter, continued failure by the Grantee in providing
such reports shall be considered a default under this Agreement.
c. AUDIT RIGHTS. The SEOPW CRA shall have the right to conduct audits of the
Grantee's records pertaining to the Grant and to visit the Project, in order to conduct its monitoring and
evaluation activities. The Grantee agrees to cooperate with the SEOPW CRA in the performance of these
activities. Such audits shall take place at a mutually agreeable date and time.
d. FAILURE TO COMPLY. The Grantee's failure to comply with these requirements or
the receipt or discovery (by monitoring or evaluation) by the SEOPW CRA of any inconsistent, incomplete or
inadequate information shall be grounds for the immediate termination of this Agreement by the SEOPW CRA.
9. REPRESENTATIONS; WARRANTIES; CERTIFICATIONS. The Grantee represents,
warrants, and certifies the following:
a. EXPENDITURES. Funds disbursed under the Grant shall be used solely for the Project
in accordance with the scope of work and budget set forth in Exhibit "B." All expenditures of the Grant will be
made in accordance with the provisions of this Agreement.
b. SEPARATE ACCOUNTS. The Grant shall not be co -mingled with any other funds, and
separate accounts and accounting records will be maintained.
c. POLITICAL ACTIVITIES. No expenditure of Grant funds shall be used for political
activities.
d. LIABILITY GENERALLY. The Grantee shall be liable to the SEOPW CRA for the
amount of the Grant expended in a manner inconsistent with this Agreement.
e. AUTHORITY. This Agreement has been duly authorized by all necessary actions on the
part of, and has been, or will be, duly executed and delivered by the Grantee, and neither the execution and
delivery hereof, nor compliance with the terms and provisions hereof: (i) requires the approval and consent of
any other party, except such as have been duly obtained or as are specifically noted herein; (ii) contravenes any
existing law, judgment, governmental rule, regulation or order applicable to or binding on any indenture,
mortgage, deed of trust, bank loan or credit agreement, applicable ordinances, resolutions, or on the date of this
Agreement, any other agreement or instrument to which the Grantee is a party; or (iii) contravenes or results in
any breach of, or default under any other agreement to which the Grantee is a party, or results in the creation of
any lien or encumbrances upon any property of the Grantee.
10. NON-DISCRIMINATION. The Grantee, for itself and on behalf of its contractors and sub-
contractors, agrees that it shall not discriminate on the basis of race, sex, color, religion, national origin, age,
disability, or any other protected class prescribed by law in connection with its performance under this
Agreement. Furthermore, the Grantee represents that no otherwise qualified individual shall, solely, by reason of
his/her race, sex, color, religion, national origin, age, disability or any other member of a protected class be
excluded from the participation in, be denied benefits of, or be subjected to discrimination under any program or
activity receiving financial assistance pursuant to this Agreement.
11. CONFLICT OF INTEREST. The Grantee is familiar with the following provisions regarding
conflict of interest in the performance of this Agreement by the Grantee. The Grantee covenants, represents and
warrants that it will comply with all such conflict -of -interest provisions:
a. Code of the City of Miami, Florida, Chapter 2, Article V.
b. Miami -Dade County Code, Section 2-11.1.
12. CONTINGENCY. Funding for this Agreement is contingent on the availability of funds and
continued authorization for Project activities and is subject to amendment or termination due to lack of funds or
authorization, reduction of funds, or change in regulations. The SEOPW CRA shall not be liable to the Grantee
for amendment or termination of this Agreement pursuant to this Section.
13 'MARKETING.
a. PUBLICATION. In the event the Grantee wishes to engage in any marketing efforts, the
Grantee shall, if approved by the SEOPW CRA in accordance with Section 13(b) below, produce, publish,
advertise, disclose, or exhibit the SEOPW CRA's name and/or logo, in acknowledgement of the SEOPW CRA's
contribution to the Project, in all forms of media and communications created by the Grantee for the purpose of
publication, promotion, illustration, advertising, trade or any other lawful purpose, including but not limited to
stationary, newspapers, periodicals, billboards, posters, email, direct mail, flyers, telephone, public events, and
television, radio, or internet advertisements or interviews.
b. APPROVAL. The SEOPW CRA shall have the right to approve the form and placement
of all acknowledgements described in Section 13(a) above, which approval shall not be unreasonably withheld.
c. LIMITED USE. The Grantee further agrees that the SEOPW CRA's name and logo may
not be otherwise used, copied, reproduced, altered in any manner, or sold to others for purposes other than those
specified in this Agreement. Nothing in this Agreement, or in the Grantee's use of the SEOPW CRA's name and
logo, confers or may be construed as conferring upon the Grantee any right, title, or interest whatsoever in the
SEOPW CRA's name and logo beyond the right granted in this Agreement.
14. DEFAULT. If the Grantee fails to comply with any term or condition of this Agreement, or fails
to perform any of the Grantee's obligations hereunder, and the Grantee does not cure such failure within thirty
(30) days following receipt of written notice from the SEOPW CRA that such failure has occurred, then the
Grantee shall be in default. Upon the occurrence of such default hereunder the SEOPW CRA, in addition to all
remedies available to it by law, may immediately, upon written notice to the Grantee, terminate this Agreement
whereupon all payments, advances, or other compensation paid by the SEOPW CRA directly to the Grantee and
utilized by the Grantee in violation of this Agreement shall be immediately returned to the SEOPW CRA. The
Grantee understands and agrees that termination of this Agreement under this section shall not release the
Grantee from any obligation accruing prior to the effective date of termination.
15. NO LIABILITY. In consideration for the Grant, the Grantee hereby waives, releases and
discharges the SEOPW CRA, the City of Miami, its officers, employees, agents, representatives, or attorneys,
whether disclosed or undisclosed, any and all liability for any injury or damage of any kind which may hereafter
accrue to the Grantee, its officers, directors, members, employees, agents, representatives, with respect to any of
the provisions of this Agreement or performance under this Agreement. Any liability of the SEOPW CRA under
this Agreement shall be subject to the limitations imposed by Section 768.28, Florida Statutes.
16. SPECIFIC PERFORMANCE. In the event of breach of this Agreement by the SEOPW CRA,
the Grantee may only seek specific performance of this Agreement and any recovery shall be limited to the Grant
funding authorized for the Services provided herein. In no event shall the SEOPW CRA be liable to the Grantee
for any additional compensation, other than that provided herein.
17. INDEMNIFICATION OF THE SEOPW CRA. The Grantee agrees to indemnify, defend,
protect and hold harmless the SEOPW CRA and the City of Miami from and against all loss, costs, penalties,
fines, damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to as "liabilities")
for reason of any injury to or death of any person or damage to or destruction or loss of any property arising out
of, resulting from or in connection with: (i) the performance or non-performance of the services, supplies,
materials and equipment contemplated by this Agreement or the Project, whether directly or indirectly caused, in
whole or in part, by any act, omission, default, professional errors or omissions, or negligence (whether active or
passive) of the Grantee or its employees, agents or subcontractors (collectively referred to as "Grantee"),
regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent or contributing)
by any act, omission, default, breach, or negligence (whether active or passive) of the SEOPW CRA, unless such
injuries or damages are ultimately proven to be the result of grossly negligent or willful acts or omissions on the
part of the SEOPW CRA; or (ii) the failures of the Grantee to comply with any of the paragraphs provisions
herein; or (iii) the failure of the Grantee, to conform to statutes, ordinances, or other regulations or requirements
of any governmental authority, federal, state, county, or city in connection with the granting or performance of
this Agreement, or any Amendment to this Agreement. Grantee expressly agrees to indemnify and hold harmless
the SEOPW CRA, from and against all liabilities which may be asserted by an employee or former employee of
Grantee, any of subcontractors, or participants in the Program, as provided above, for which the Grantee's
liability to such employee, former employee, subcontractor, or participant would otherwise be limited to
payments under state Worker's Compensation or similar laws.
18. INSURANCE. The Grantee shall, at all times during the term hereof, maintain such insurance
coverage as provided in Exhibit "C," attached hereto and incorporated herein. All such insurance, including
renewals, shall be subject to the approval of the SEOPW CRA, or the City of Miami (which approval shall not be
unreasonably withheld) for adequacy of protection and evidence of such coverage shall be furnished to the
SEOPW CRA on Certificates of Insurance indicating such insurance to be in force and effect and providing that
it will not be canceled, or materially changed during the performance of the Project under this Agreement without
thirty (30) calendar days prior written notice (or in accordance to policy provisions) to the SEOPW CRA.
Completed Certificates of Insurance shall be filed with the SEOPW CRA, to the extent practicable, prior to the
performance of Services hereunder, provided, however, that Grantee shall at any time upon request by SEOPW
CRA file duplicate copies of the policies of such insurance with the SEOPW CRA.
If, in the reasonable judgment of SEOPW CRA, prevailing conditions warrant the provision by Grantee
of additional liability insurance coverage or coverage which is different in kind, SEOPW CRA reserves the right
to require the provision by Grantee of an amount of coverage different from the amounts or kind previously
required and shall afford written notice of such change in requirements thirty (30) days prior to the date on which
the requirements shall take effect. Should Grantee fail or refuse to satisfy the requirement of changed coverage
within thirty (30) days following SEOPW CRA's written notice, this Agreement shall be considered terminated
on the date the required change in policy coverage would otherwise take effect. Upon such termination, SEOPW
CRA shall pay the Grantee expenses incurred for the Project prior to the date of termination but shall not be
liable to the Grantee for any additional compensation, or for any consequential or incidental damages.
19. DISPUTES. In the event of a dispute between the Executive Director of the SEOPW CRA and
the Grantee as to the terms and conditions of this Agreement, the Executive Director of the SEOPW CRA and the
Grantee shall proceed in good faith to resolve the dispute. If the parties are not able to resolve the dispute within
thirty (30) days of written notice to the other, the dispute shall be submitted to the SEOPW CRA's Board of
Commissioners for resolution within ninety (90) days of the expiration of such thirty (30) day period or such
longer period as may be agreed to by the parties to this Agreement. The Board's decision shall be deemed final
and binding on the parties.
20. INTERPRETATION.
a. CAPTIONS. The captions in this Agreement are for convenience only and are not a part
of this Agreement and do not in any way define, limit, describe or amplify the terms and provisions of this
Agreement or the scope or intent thereof.
b. ENTIRE AGREEMENT. This instrument constitutes the sole and only agreement of the
parties hereto relating to the Grant, and correctly sets forth the rights, duties, and obligations of the parties. There
are no collateral or oral agreements or understandings between the SEOPW CRA and the Grantee relating to the
Agreement. Any promises, negotiations, or representations not expressly set forth in this Agreement are of no
force or effect. This Agreement shall not be modified in any manner except by an instrument in writing executed
by the parties. The masculine (or neuter) pronoun and the singular number shall include the masculine, feminine
and neuter genders and the singular and plural number. The word "including" followed by any specific item(s) is
deemed to refer to examples rather than to be words of limitation.
c. CONTRACTUAL INTERPRETATION. Should the provisions of this Agreement
require judicial or arbitral interpretation, it is agreed that the judicial or arbitral body interpreting or construing
the same shall not apply the assumption that the terms hereof shall be more strictly construed against one party by
reason of the rule of construction that an instrument is to be construed more strictly against the party which itself
or through its agents prepared same, it being agreed that the agents of both parties have equally participated in the
preparation of this Agreement.
d. COVENANTS. Each covenant, agreement, obligation, term, condition or other
provision herein contained shall be deemed and construed as a separate and independent covenant of the party
bound by, undertaking or making the same, not dependent on any other provision of this Agreement unless
otherwise expressly provided. All of the terms and conditions set forth in this Agreement shall apply throughout
the term of this Agreement unless otherwise expressly set forth herein.
e. CONFLICTING TERMS. In the event of conflict between the terms of this Agreement
and any terms or conditions contained in any attached documents, the terms of this Agreement shall govern.
f. WAIVER. No waiver or breach of any provision of this Agreement shall constitute a
waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective
unless made in writing.
g. SEVERABILITY. Should any provision contained in this Agreement be determined by
a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of
Florida, then such provision shall be deemed modified to the extent necessary in order to conform with such
laws, or if not modifiable to conform with such laws, that same shall be deemed severable, and in either event,
the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect.
h. THIRD -PARTY BENEFICIARIES. No provision of this Agreement shall, in any way,
inure to the benefit of any third party so as to make such third party a beneficiary of this Agreement, or of any
one or more of the terms hereof or otherwise give rise to any cause of action in any party not a party hereto.
21. AMENDMENTS. No amendment to this Agreement shall be binding on either party, unless in
writing and signed by both parties.
22. DOCUMENT OWNERSHIP. Upon request by the SEOPW CRA, all documents developed by
the Grantee shall be delivered to the SEOPW CRA upon completion of this Agreement, and may be used by the
SEOPW CRA, without restriction or limitation. The Grantee agrees that all documents maintained and generated
pursuant to this Agreement shall be subject to all provisions of the Public Records Law, Chapter 119, Florida
Statutes. It is further understood by and between the parties that any document which is given by the SEOPW
CRA to the Grantee pursuant to this Agreement shall at all times remain the property of the SEOPW CRA and
shall not be used by the Grantee for any other purpose whatsoever, without the written consent of the SEOPW
CRA.
23. AWARD OF AGREEMENT. The Grantee warrants that it has not employed or retained any
person employed by the SEOPW CRA to solicit or secure this Agreement, and that it has not offered to pay, paid,
or agreed to pay any person employed by the SEOPW CRA any fee, commission percentage, brokerage fee, or
gift of any kind contingent upon or resulting from the award of the Grant.
24. NON-DELEGABILITY. The obligations of the Grantee under this Agreement shall not be
delegated or assigned to any other party without the SEOPW CRA's prior written consent which may be
withheld by the SEOPW CRA, in its sole discretion.
25. CONSTRUCTION. This Agreement shall be construed and enforced in accordance with Florida
law.
26. TERMINATION. The SEOPW CRA reserves the right to terminate this Agreement, at any time
for any reason upon giving five (5) days written notice of termination to Grantee. If this Agreement should be
terminated by the SEOPW CRA, the SEOPW CRA will be relieved of all obligations under this Agreement. In
no way shall the SEOPW CRA be subjected to any liability or exposure for the termination of this Agreement
under this Section.
27. NOTICE. All notices or other communications which shall or may be given pursuant to this
Agreement shall be in writing and shall be delivered by personal service, or by registered mail, addressed to the
party at the address indicated herein or as the same may be changed from time to time. Such notice shall be
deemed given on the day on which personally served, or, if by mail, on the fifth day after being posted, or the
date of actual receipt or refusal of delivery, whichever is earlier.
To SEOPW CRA: James McQueen, Executive Director
Southeast Overtown/Park West Community Redevelopment Agency
819 N.W. 2nd Avenue, 3`d Floor
Miami, FL 33136
Email: JMcQueen@miamigov.com
With copy to: Vincent T. Brown, Staff Counsel
Email: VTBrown@miamigov.com
To Grantee:
Hilda M. Fernandez, Chief Executive Officer
Camillus House, Inc.
1603 N.W. 7th Avenue
Miami, FL 33136
Email: hfernandez@camillus.org
With copy to: Katherine Martinez, SVP, Programs
Email: Katherine@camillus.org
28. INDEPENDENT CONTRACTOR. The Grantee, its contractors, subcontractors, employees,
agents, and participants in the Program shall be deemed to be independent contractors, and not agents or
employees of the SEOPW CRA, and shall not attain any rights or benefits under the civil service or
retirement/pension programs of the SEOPW CRA, or any rights generally afforded its employees; further, they
shall not be deemed entitled to Florida Workers' Compensation benefits as employees of the SEOPW CRA.
29. SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the parties hereto, and
their respective heirs, executors, legal representatives, successors, and assigns.
30. MISCELLANEOUS.
a. In the event of any litigation between the parties under this Agreement, the parties shall
bear their own attorneys' fees and costs at trial and appellate levels.
b. Time shall be of the essence for each and every provision of this Agreement.
c. All exhibits attached to this Agreement are incorporated in and made a part of this
Agreement.
IN WITNESS WHEREOF, in consideration of the mutual entry into this Agreement, for other good and
valuable consideration, and intending to be legally bound, the SEOPW CRA and the Grantee have executed this
Agreement.
[SIGNATURES APPEAR ON THE FOLLOWING PAGE]
ATTEST:
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY, of the
City of Miami, a public agency and body corporate
created pursuance to Section 163.356, Florida Statutes
By: By:
Todd B. nn James McQueen
Clerk of the Board Executive Director
APPROVED AS TO FORM AND APPROVED AS TO 1NSU1
LEGAL SUFFICIENCY:
Vincent T. Brown, Esq.
Staff Counsel
WITNESSES:
By:
REQUIREMENTS:
By:
Ann -Marie Sharpe
Director of Risk Management
CAMILLUS HOUSE, INC., a Florida nonprofit
corporati("Grantee"):
By:
ilda M. Fernandez
Print: Chief Executive Officer
By: Print: Ti () , �� o vyL\
Exhibit "A"
Resolution
CRA-R-23-0004
Southeast Overtown/Park West
Community Redevelopment Agency
Legislation
CRA Resolution: CRA-R-23-0004
File Number: 13342
Final Action Date:3/9/2023
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
("SEOPW CRA"), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER
AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND
CONFIRMING THE EXECUTIVE DIRECTOR'S RECOMMENDATION AND
FINDING THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES
ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTIONS 18-
85 AND 18-86 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED, AS ADOPTED BY THE SEOPW CRA; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING AS NOT BEING
PRACTICABLE OR ADVANTAGEOUS TO THE SEOPW CRA; AUTHORIZING
THE EXECUTIVE DIRECTOR TO DISPERSE FUNDS, AT HIS DISCRETION, ON
A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON
PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION
FROM THE GRANTS AND AIDS" ACCOUNT NO.
10050.920101.883000.0000.00000 IN AN AMOUNT TO NOT EXCEED TWO
HUNDRED AND FIFTY THOUSAND DOLLARS AND NO CENTS ($250,000.00)
("FUNDS") TO CAMILLUS HOUSE, INC., A FLORIDA NOT FOR PROFIT
CORPORATION, TO ASSIST WITH THE MIAMI SHELTER PROGRAM, WHICH
PROVIDES DAILY BEDS TO HOMELESS INDIVIDUALS; FURTHER
AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE
AN AGREEMENT, INCLUDING ANY AND ALL DOCUMENTS NECESSARY, ALL
IN FORMS ACCEPTABLE TO THE GENERAL COUNSEL FOR THE
ALLOCATION OF THE FUNDS FOR THE PURPOSE STATED HEREIN.
PROVIDING FOR INCORPORATION OF RECITALS AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW
CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is
responsible for carrying out community redevelopment activities and projects within its redevelopment
area in accordance with the 2018 Updated Southeast Overtown/Park West Redevelopment Plan (the
"Updated Plan"); and
WHEREAS, Section 2, Goal 6, on page 10 of the Updated Plan lists "improving the quality of life
for residents" as a stated redevelopment goal; and
WHEREAS, for over 50 years, Camillus House, Inc., a Florida not for profit corporation
("Camillus") has been operating in the SEOPW CRA redevelopment area and its mission of restoring
hope and dignity to the most vulnerable in the community has always been aligned with the SEOPW
CRA's goals and principles; and
WHEREAS, Camillus is an emergency shelter that includes housing and service programs that
provide a place to sleep, meals and case management services to homeless individuals. and
City of Miami Page 1 of 3 File ID: 13342 (Revision: A) Printed On: 4/17/2023
File ID: 13342 Enactment Number: CRA-R-23-0004
WHEREAS, The Coronavirus Disease 19 ("Covid-19") pandemic has been a challenging time for
the poor and homeless population, and Camillus has been at the forefront of addressing the diverse needs
of its clients; and
WHEREAS, under Florida Statutes, Section 163.340(9) of the Community Redevelopment Act,
(the "Act"), "community redevelopment means projects of a ... community redevelopment agency in a
community redevelopment area for the elimination and prevention of the development or spread of slum
and blight"; and
WHEREAS, under Section 163.340(7) of the Act further defines "slum area" as including "the
existence of conditions that endanger life ..."; and
WHEREAS, Camillus has requested funding from the SEOPW CRA for the Miami Shelter
Program ("Program") which will provide beds and assistance to area homeless individuals; and
WHEREAS, the Board of Commissioners wishes to authorize funding in the amount not to
exceed Two Hundred and Fifty Thousand Dollars ($250,000.00) ("Funds") to Camillus for the Program;
and
WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the
SEOPW CRA redevelopment goals and objectives; and
WHEREAS, based on the recommendation and findings of the Executive Director, it is in the
SEOPW CRA's best interest for the Board of Commissioners to authorize, by an affirmative four -fifths
(4/5ths) vote, a waiver of competitive sealed bidding procedures pursuant to Section 18-85 and 18-86 of
the Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA, and
to authorize the Executive Director to negotiate and executive any and all agreements necessary, all in
forms acceptable to the General Counsel, with Camillus for provision of grant funds in an amount not to
exceed $250,000.00 subject to the availability of funds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. By a four -fifths (4/5`h) affirmative vote, after an advertised public hearing, the
Executive Director's recommendation and written findings that competitive negotiation methods and
procedures are not practicable or advantageous to the SEOPW CRA, pursuant to Section 18-85 and 18-86
of the City Code, as adopted by the SEOPW CRA, and waiving the requirements for said procedures is
ratified, approved, and confirmed.
Section 3. The Executive Director is hereby authorized to disperse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation from the Grants and Aids" Account No. 10050.920101.883000.0000.00000 for the
Program at Camillus.
Section 4. The Executive Director is authorized to negotiate and execute an agreement,
including any and all necessary documents, and all -in forms acceptable to the General Counsel, for said
purpose.
City of Miami Page 2 of 3 File ID: 13342 (Revision: A) Printed on: 4/17/2023
File ID: 13342 Enactment Number: CRA-R-23-0004
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
cer , Counsel 2/17/2023 kucer, roAq—St r�r Counsel
cer Br on -Starr Co snu el 1/23/2023
3/3/2023
City of Miami Page 3 of 3 File ID: 13342 (Revision: A) Printed on: 4/17/2023
Exhibit "B"
Scope of Work and Budget
City of Miami Shelter Program Proposal
Submitted to the SEOPW CRA by Camillus House, Inc.
Program Description:
Camillus House has successfully managed and operated the City of Miami Emergency Shelter Program
since 2016. The program has historically supported 75 emergency shelter beds and associated services
for street homeless referred by the City of Miami Police Department, and for FY 2022-23 will be moving
to 100 beds. Emergency shelter is a housing and services program that provides a place to sleep, meals
and case management services to homeless individuals. This request to the Southeast Overtown/ Park
West CRA is for $250,000 to cover the cost of operating 23 of the 100 beds at a cost of $30 beds per day.
The program is further supported by the Downtown Development Authority, OMNI CRA and from City of
Miami general funds.
Background
In order to continue its commitment to assist homeless persons within its jurisdictional boundaries, and
its desire to comply with the Pottinger Settlement Agreement, the City of Miami contracted with Camillus
House to secure emergency shelter beds at our main facility, located at 1603 NW 7th Avenue, Miami. With
the overturn of Pottinger, Camillus continues to work with the City and the City of Miami Police as well
as City of Miami Outreach to continue the previously mandated services as a known best -practice in
addressing issues of the on -street homeless.
Under the City of Miami Shelter Bed Program, ten (10) beds are available for 24-hour placements, and
ninety (90) beds will be available for individuals who request additional services (e.g. Extended Stay Beds).
Clients are placed in this program by City of Miami Police officers and are homeless individuals coming
primarily from areas with the highest concentration of homelessness within the City, including the area
encompassing the SEOPW CRA.
The program has historically been funded though a partnership with the City of Miami and its affiliates
the Miami Downtown Development Authority (DDA) and the OMNI CRA. The funding commitments are
as follows:
1. City of Miami: $558,550
2. OMNI CRA: $250,000
3. DDA: $40,000
Through this proposal, Camillus House is requesting a SEOPW CRA contribution in the amount of $250,000.
This funding is essential to ensure the expansion and a continued level of bed availability for the City to
provide emergency housing placements, in particular for City Police. At present, there is limited daily bed
availability in all homeless shelters, with average wait times for City of Miami Homeless Outreach
placements between two -three weeks.
Services Provided:
Camillus House provides the following services to homeless persons referred to the program which will
include, but are not limited to:
a. To the extent possible, make available lower level beds (when bunks beds are present) or regular
single beds to facilitate access for persons with disabilities;
b. Up to three (3) meals a day;
c. Basic case management, information, and/or referral to ancillary services (i.e., independent living
skills preparation, etc.);
d. Access to basic health, substance abuse, and/or mental health screening on a voluntary basis;
e. Participation in the other routine services of the Camillus House Day Center program, including
but not limited to, access to: showers, clothing exchange, toilet facilities, mail room, library,
computers, electrical outlets, telephones, socialization, and other recreational activities;
f. Assistance to receive entitlement benefits (i.e., SSI, VA, TANF, Medicaid and other entitlements),
referral to educational, recreational and vocational services as appropriate, and referral to
transitional and/or advanced care housing;
g. Camillus provides the following amenities to homeless persons referred to the Program:
i. Space sufficient to accommodate 100 beds including 23 SEOPW supported beds;
ii. Organized sleeping arrangements;
iii. Personnel to provide necessary care;
iv. Functioning restrooms;
v. Electricity to provide light;
vi. A potable water source or space to accommodate water;
vii. Staff personnel adequate to maintain a safe environment at the facility;
viii. Adequate supplies necessary to comply with all terms of this Agreement;
ix. Appropriate medical care and supplies when necessary, and within the scope of the
agency's competence, in its sole discretion;
x. A dog kennel;
xi. Personnel property storage; and
xii. Basic personal hygiene products available at no cost, such as soap, shampoo, tooth
paste, toothbrush etc.
Reporting:
Camillus House provides the City, DDA and can provide to the SEOPW CRA with monthly reports detailing:
1. Total number of persons served
2. Average monthly and Daily Bed Vacancy
3. Average length of stay
4. Length of stay by participant
5. Outplacement Outcomes
Budget:
The expenses allocated the funded portions of City of Miami Shelter Program are as follows:
Line Item
Combined City
Funding Program SEOPW Funding
Cost ($) ($250,000)
Salaries 320,000 73,620
Benefits 65,000 15,050
Food Service costs 100,000 23,100
General, Administrative, Insurances, Supplies 100,000 23,100
Direct & Ancillary support to clients 130 30
Facility Expenses 500,000 115,100
TOTAL COST 1,085,130 250,000
In addition to the expenses above, there are $200,000 in additional expenses associated with service
delivery and administrative overheads based on actual costs per bed.
Exhibit "C"
Insurance Requirements
INSURANCE REQUIREMENTS - CAMILLUS HOUSE, INC.
I. Commercial General Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $1,000,000
General Aggregate Limit $ 2,000,000
Personal and Adv. Injury $ 1,000,000
Products/Completed Operations $ 1,000,000
B. Endorsements Required
City of Miami & SEOPW CRA listed as additional insured.
Contingent & Contractual Liability
Premises and Operations Liability
Primary Insurance Clause Endorsement
II. Business Automobile Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Owned/Scheduled Autos
Including Hired, Borrowed or Non -Owned Autos
Any One Accident $ 1,000,000
B. Endorsements Required
City of Miami & Southeast Overtown Park West Community
Redevelopment Agency listed as an additional insured.
The City of Miami
Building Department
444 S.W. 2nd Ave
Miami, FL 33130-0000
Southeast Overtown Park West Community Redevelopment Agency
819 N.W. 2nd Avenue, 3rd Floor.
Miami, FL 33136-0000
III. Worker's Compensation
Limits of Liability
Statutory -State of Florida
Waiver of Subrogation
Employer's Liability
A. Limits of Liability
$100,000 for bodily injury caused by an accident, each accident.
$100,000 for bodily injury caused by disease, each employee.
$500,000 for bodily injury caused by disease, policy limit.
IV. Professional Liability/Errors and Omissions Coverage
Combined Single Limit
Each Claim $1,000,000
General Aggregate Limit $1,000,000
Retro Date Included
V. Umbrella Liability
Each Occurrence $1,000,000
Policy Aggregate $1,000,000
City and SEOPWCRA listed as an additional insured. Coverage is
excess over the general liability and auto policies.
The above policies shall provide the City of Miami with written notice of
cancellation or material change from the insurer in accordance to policy provisions.
Companies authorized to do business in the State of Florida, with the following
qualifications, shall issue all insurance policies required above:
The company must be rated no less than "A-" as to management, and no less
than "Class V" as to Financial Strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New Jersey, or its
equivalent. All policies and /or certificates of insurance are subject to review and
verification by Risk Management prior to insurance approval.
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