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HomeMy WebLinkAbout24630AGREEMENT INFORMATION AGREEMENT NUMBER 24630 NAME/TYPE OF AGREEMENT SEOPW CRA & URGENT INC. DESCRIPTION GRANT AGREEMENT/YOUTH PROGRAM-URGENT'S FILM ARTS CULTURE ENTREPRENEURSHIP WORKS PROGRAM/FILE ID:14366/CRA-R-23-0038 EFFECTIVE DATE October 1, 2023 ATTESTED BY TODD B. HANNON ATTESTED DATE 10/5/2023 DATE RECEIVED FROM ISSUING DEPT. 10/18/2023 NOTE 211(v30 GRANT AGREEMENT This GRANT AGREEMENT ("Agreement") is made as of this ' day of O cK •C , 2023 ("Effective Date") by and between the SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY of the City of Miami, a public agency and body corporate created pursuant to Section 163.356, Florida Statutes ("SEOPW CRA"), and URGENT, INC., a Florida non-profit corporation ("Grantee"). RECITALS A. WHEREAS, the SEOPW CRA is responsible for carrying out community redevelopment activities and projects within its Redevelopment Area in accordance with the 2018 Southeast Overtown/Park West Community Redevelopment Plan Update, as amended and restated ("Plan"); and B. WHEREAS, under Section 163.340(9), Florida Statutes "'community redevelopment' means "undertakings, activities, or projects of a county, municipality, or community redevelopment agency in a community redevelopment area for the elimination and prevention of the development or spread of slums and blight"; and C. WHEREAS, Florida Statute 163.335(1) distinctly illustrates that "the prevention and elimination of slums and blight is a matter of state policy and state concern in order that the state and its counties and municipalities shall not continue to be endangered by areas which...promote juvenile delinquency..."; and D. WHEREAS, Florida Statutes 163.340 (7) defines "slum area" as an area having physical or economic conditions conducive to disease, infant mortality, juvenile delinquency, poverty, or crime because there is a predominance of buildings or improvements, whether residential or nonresidential, which are impaired by reason of dilapidation, deterioration, age, or obsolescence..."; and E. WHEREAS, Section 2, Goal 4, at page 10, of the Plan lists the "creati[on of] jobs within the community," as a stated redevelopment goal; and F. WHEREAS, Section 2, Goal 6, at page 10, of the Plan lists "improving the quality of life for residents" as a stated redevelopment goal; and G. WHEREAS, Urgent, Inc., is a local non-profit committed to issues impacting children and youth, and seeks assistance in administering a youth employment project that would help combat youth unemployment throughout the Redevelopment Area; and H. WHEREAS, Urgent, Inc., is aligned with the legislative intent of Florida Statute 163.335(1), this Employment and Training Program assists in preventing juvenile delinquency by engaging 16 — 24-year-olds in substantive learning and leadership development that will, in turn, promote economic and social growth in the community; and I. WHEREAS, Urgent Inc., is a necessary Program that assists in battling juvenile delinquency, poverty and crime by providing alternatives to youth that allow for future job opportunities and motivates youth to live and work to their full potentials. J. WHEREAS, since 2011 the Board of Commissioners has supported the establishment of employment programs for the youth by Urgent, Inc.; and Page 1 of 10 K. WHEREAS, the Youth Employment and Training Program ("Program") will operate for a one year period from January 2023 to December 2023, and the progressive Program will assist in preventing juvenile delinquency by engaging 16 — 24 years old in substantive learning and leadership development that will, in turn, promote economic and social growth in the community. The Program will include six (6) disciplines: (1) Film; (2) Broadcast Media; (3) Arts (Architectural Design, Graphic Design & Creative Writing); (4) Cultural Tourism; (5) Information Technology (Coding & Web Design); and (6) Entrepreneurship/Business Management; and L. WHEREAS, on November 17, 2022, the Board of Commissioners, by Resolution No. CRA-R-22- 0053 attached hereto as Exhibit "A," passed and authorized the issuance of a grant, in an amount not to exceed Two Hundred Four Thousand Three Hundred Seventy Six Dollars and Zero Cents ($204,376.00), to the Grantee to underwrite costs associated with the Project; and M. WHEREAS, pursuant to Resolution No. CRA-R-23, the parties wish to enter into this Grant Agreement to set forth the terms and conditions relating to the use of the Grant; NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein and other good and valuable consideration, receipt and sufficient of which is hereby acknowledged, the SEOPW CRA and Grantee agree as follows: 1. RECITALS. The Recitals to this Agreement are true and correct and are incorporated herein by referenced and made a part hereof. 2. GRANT. Subject to the terms and conditions set forth herein and as incorporated in the SCOPE OF WORK AND BUDGET, herein attached as Exhibit `B"; and Grantee's compliance with all its obligations hereunder, the SEOPW CRA hereby agrees to make available to the Grantee the Grant to be used for the purpose and disbursed in the manner hereinafter provided. 3. USE OF GRANT. The Grant shall be used to underwrite costs associated with the continued operation and programming of the Project, in accordance with Exhibit `B," attached hereto and incorporated herein. 4. TERM. The term of this Agreement shall commence on the Effective Date written above and shall terminate upon the earlier of full disbursement of One Hundred Thousand Dollars and No Cents ($100,000.00) or earlier as provided for herein; provided, however, that the following rights of the SEOPW CRA shall survive the expiration or early termination of this Agreement: to audit or inspect; to require reversion of assets; to enforce representations, warranties and certifications; to exercise entitlement to remedies, limitation of liability, indemnification, and recovery of fees and costs. 5. DISBURSEMENT OF GRANT. a. GENERALLY. Subject to the terms and conditions contained in this Agreement, the SEOPW CRA shall make available to Grantee up to Two Hundred Four Thousand Three Hundred Seventy -Six Dollars and Zero Cents ($204,376.00). In no event shall payments to Grantee under this Agreement exceed Two Hundred Four Thousand Three Hundred Seventy -Six Dollars and Zero Cents ($204,376.00). Payments shall be made to the Grantee or directly to vendors on behalf of Grantee, only after receipt and approval of requests for disbursements. b. PRE -APPROVAL OF EXPENSES. The grantee agrees to submit to the SEOPW CRA all requests for the expenditure of Grant funds for pre -approval by the SEOPW CRA. Failure to submit said requests prior to incurring expenses may result in the Grantee bearing the costs incurred. The SEOPW CRA shall review said requests to ensure that the expense sought to be incurred by the Grantee is an expense within the scope of work Page 2 of 10 and budget attached hereto as Exhibit "B," and the SEOPW CRA reserves the right to deny any and all requests it deems to be outside of the scope and budget. c. REQUESTS FOR DISBURSEMENT OF GRANT. All requests for the disbursement of grant funds by the Grantee shall be certified by the Grantee' s authorized representative. All requests for disbursement of grant funds must be in writing and must be accompanied by supporting documents reflecting the use of grant funds and/or expenditures incurred, and that said request is being made in accordance with the Project's approved scope of work and budget and for expenditures incurred during the Term of this Agreement, as reflected in Exhibit "B." For purposes of this Agreement, "supporting documentation" may include invoices, receipts, photographs, and any other materials evidencing the expense incurred. The Grantee agrees that all invoices or receipts reflecting the expenses incurred in connection to the Project shall be in the name of the Grantee, and not in the name of the SEOPW CRA in light of the Grantee's inability to bind the SEOPW CRA to any legal and/or monetary obligation whatsoever. The SEOPW CRA retains the right to request additional supporting. documentation, or additional explanation for any and all expenses incurred by the Grantee. Grantee's failure to provide additional supporting documentation or additional explanation regarding expenses incurred shall serve as grounds for immediate termination of this Agreement, and the Grantee shall bear the costs associated with any expenditures not approved by the SEOPW CRA prior to the date of termination. The Grantee understands and acknowledges that the SEOPW CRA shall not disburse grant funds for any expense that has not been previously approved by the SEOPW CRA in accordance with Section 5(b) above, and that such expenses shall be borne solely by the Grantee. d. CASH TRANSACTIONS PROHIBITED. The parties agree that no payment will be made to the Grantee as reimbursement for any Project -specific expenditure paid in cash. Grantee acknowledges that a cash transaction is insufficient per se to comply with record -keeping requirements under this Agreement. e. NO ADVANCE PAYMENTS. The SEOPW CRA shall not make advance payments to the Grantee or Grantee's vendors for services not performed or for goods, materials or equipment which have not been delivered to the Grantee for use in connection with the Project. 6. COMPLIANCE WITH POLICIES AND PROCEDURES. Grantee understands that the use of the Grant is subject to specific reporting, record keeping, administrative and contracting guidelines and other requirements affecting the SEOPW CRA activities in issuing the Grant. The SEOPW CRA agrees to provide notice of said guidelines and other requirements to Grantee in advance of requiring compliance with same. Include a Financial Literacy course to assist with everyday life financial roadblocks. Acquiring a financial literate skill will assist with economic distress, improve the standard of living, and support financial stability. Without limiting the generality of the foregoing, the Grantee represents and warrants that it will comply, and the Grant will be used in accordance with all applicable federal, state and local codes, laws, rules and regulations. 7. REMEDIES FOR NON-COMPLIANCE. If Grantee fails to perform any of its obligations or covenants hereunder, or materially breaches any of the terms contained in this Agreement, the SEOPW CRA shall have the right to take one or more of the following actions: a. Withhold cash payments, pending correction of the deficiency by Grantee; b. Recover payments made to Grantee; c. Disallow (that is, deny the use of the Grant for) all or part of the cost for the activity or action not in compliance; d. Withhold further awards for the Project; or e. Take such other remedies that may be legally permitted. 8. RECORDS AND REPORTS/AUDITS AND EVALUATION. Page 3 of 10 a. PUBLIC RECORDS; MAINTENANCE OF RECORDS. This Agreement shall be subject to Florida's Public Records Laws, Chapter 119, Florida Statutes. The parties understand the broad nature of these laws and agree to comply with Florida's Public Records Laws, and laws relating to records retention. Moreover, in furtherance of the SEOPW CRA audit rights in Section 8(c) below, the Grantee acknowledges and accepts the SEOPW CRA right to access the Grantee' s records, legal representatives' and contractors' records, and the obligation of the Grantees to retain and to make those records available upon request, and in accordance with all applicable laws. The Grantee shall keep and maintain records to show its compliance with this Agreement. In addition, the Grantee's contractors and subcontractors must make available, upon the SEOPW CRA request, any books, documents, papers, and records which are directly pertinent to this specific Agreement for the purpose of making audit, examination, excerpts, and transcriptions. The Grantee, its contractors and subcontractors shall retain records related to this Agreement or the Project for a period of five (5) years after the expiration, early termination or cancellation of this Agreement. b. REPORTS. The Grantee shall deliver to the SEOPW CRA reports relating to the use of the Grant as requested by the SEOPW CRA, from time to time. Failure to provide said reports shall result in grant funds being withheld until the Grantee has complied with this provision. Thereafter, continued failure by the Grantee in providing such reports shall be considered a default under this Agreement. c. AUDIT RIGHTS. The SEOPW CRA shall have the right to conduct audits of the Grantee's records pertaining to the Grant and to visit the Project, in order to conduct its monitoring and evaluation activities. The Grantee agrees to cooperate with the SEOPW CRA in the performance of these activities. Such audits shall take place at a mutually agreeable date and time. d. FAILURE TO COMPLY. The Grantee's failure to comply with these requirements or the receipt or discovery (by monitoring or evaluation) by the SEOPW CRA of any inconsistent, incomplete or inadequate information shall be grounds for the immediate termination of this Agreement by the SEOPW CRA. 9. UNUSED FUNDS. Upon the expiration of the term of this Agreement, the Grantee shall transfer to the SEOPW CRA any unused Grant funds on hand at the time of such expiration. 10. REPRESENTATIONS; WARRANTIES; CERTIFICATIONS. The Grantee represents, warrants, and certifies the following: a. INVOICES. Invoices for all expenditures paid for by Grant shall be submitted to the SEOPW CRA for review and approval in accordance with the terms set forth in this Agreement. The Grantee, through its authorized representative, shall certify that work reflected in said invoices has, in fact, been performed in accordance with the scope of work and budget set forth in Exhibit "B." b. EXPENDITURES. Funds disbursed under the Grant shall be used solely for the Project in accordance with the scope of work and budget set forth in Exhibit "B." All expenditures of the Grant will be made in accordance with the provisions of this Agreement. c. SEPARATE ACCOUNTS. The Grant shall not be co -mingled with any other funds, and separate accounts and accounting records will be maintained. d. POLITICAL ACTIVITIES. No expenditure of Grant funds shall be used for political activities. e. LIABILITY GENERALLY. The Grantee shall be liable to the SEOPW CRA for the amount of the Grant expended in a manner inconsistent with this Agreement. Page 4 of 10 f. AUTHORITY. This Agreement has been duly authorized by all necessary actions on the part of, and has been, or will be, duly executed and delivered by the Grantee, and neither the execution and delivery hereof, nor compliance with the terms and provisions hereof: (i) requires the approval and consent of any other party, except such as have been duly obtained or as are specifically noted herein; (ii) contravenes any existing law, judgment, governmental rule, regulation or order applicable to or binding on any indenture, mortgage, deed of trust, bank loan or credit agreement, applicable ordinances, resolutions, or on the date of this Agreement, any other agreement or instrument to which the Grantee is a party; or (iii) contravenes or results in any breach of, or default under any other agreement to which the Grantee is a party, or results in the creation of any lien or encumbrances upon any property of the Grantee. 11. NON-DISCRIMINATION. The Grantee, for itself and on behalf of its contractors and sub- contractors, agrees that it shall not discriminate on the basis of race, sex, color, religion, national origin, age, disability, or any other protected class prescribed by law in connection with its performance under this Agreement. Furthermore, the Grantee represents that no otherwise qualified individual shall, solely, by reason of his/her race, sex, color, religion, national origin, age, disability or any other member of a protected class be excluded from the participation in, be denied benefits of, or be subjected to discrimination under any program or activity receiving financial assistance pursuant to this Agreement. 12. CONFLICT OF INTEREST. The Grantee is familiar with the following provisions regarding conflict of interest in the performance of this Agreement by the Grantee. The Grantee covenants, represents and warrants that it will comply with all such conflict -of -interest provisions: a. Code of the City of Miami, Florida, Chapter 2, Article V. b. Miami -Dade County Code, Section 2-11.1. 13. CONTINGENCY. Funding for this Agreement is contingent on the availability of funds and continued authorization for Project activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, or change in regulations. The SEOPW CRA shall not be liable to the Grantee for amendment or termination of this Agreement pursuant to this Section. 14. MARKETING. a. PUBLICATION. In the event the Grantee wishes to engage in any marketing efforts, the Grantee shall, if approved by the SEOPW CRA in accordance with Section 14(b) below, produce, publish, advertise, disclose, or exhibit the SEOPW CRA's name and/or logo, in acknowledgement of the SEOPW CRA contribution to the Project, in all forms of media and communications created by the Grantee for the purpose of publication, promotion, illustration, advertising, trade or any other lawful purpose, including but not limited to stationary, newspapers, periodicals, billboards, posters, email, direct mail, flyers, telephone, public events, and television, radio, or internet advertisements or interviews. Grantee's acknowledgment shall consist of the following: "Employment and Training Program is sponsored by the Southeast Overtown/Park West Community Redevelopment Agency." b. APPROVAL. The SEOPW CRA shall have the right to approve the form and placement of all acknowledgements described in Section 14(a) above, which approval shall not be unreasonably withheld. c. LIMITED USE. The Grantee further agrees that the SEOPW CRA name and logo may not be otherwise used, copied, reproduced, altered in any manner, or sold to others for purposes other than those specified in this Agreement. Nothing in this Agreement, or in the Grantee' s use of the SEOPW CRA name and Page 5 of 10 logo, confers or may be construed as conferring upon the Grantee anyright, title, or interest whatsoever in the SEOPW CRA name and logo beyond the right granted in this Agreement. 15. DEFAULT. If the Grantee fails to comply with any term or condition of this Agreement or fails to perform any of the Grantee's obligations hereunder, and the Grantee does not cure such failure within thirty (30) days following receipt of written notice from the SEOPW CRA that such failure has occurred, then the Grantee shall be in default. Upon the occurrence of such default hereunder the SEOPW CRA, in addition to all remedies available to it by law, may immediately, upon written notice to the Grantee, terminate this Agreement whereupon all payments, advances, or other compensation paid by the SEOPW CRA directly to the Grantee and utilized by the Grantee in violation of this Agreement shall be immediately returned to the SEOPW CRA. The Grantee understands and agrees that termination of this Agreement under this section shall not release the Grantee from any obligation accruing prior to the effective date of termination. 16. NO LIABILITY. In consideration for the Grant, the Grantee hereby waives, releases and discharges the SEOPW CRA, the City of Miami, its officers, employees, agents, representatives, or attorneys, whether disclosed or undisclosed, any and all liability for any injury or damage of any kind which may hereafter accrue to the Grantee, its officers, directors, members, employees, agents, representatives, with respect to any of the provisions of this Agreement or performance under this Agreement. 17. INDEMNIFICATION OF THE SEOPW CRA. The Grantee agrees to indemnify, defend, protect and hold harmless the SEOPW CRA and the City of Miami from and against all loss, costs, penalties, fines, damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to as "liabilities") for reason of any injury to or death of any person or damage to or destruction or loss of any property arising out of, resulting from or in connection with: (i) the performance or non-performance of the services, supplies, materials and equipment contemplated by this Agreement or the Project, including risk of loss of artwork on display for the duration of this Agreement or the Project, whether directly or indirectly caused, in whole or in part, by any act, omission, default, professional errors or omissions, or negligence (whether active or passive) of the Grantee or its employees, agents or subcontractors (collectively referred to as "Grantee"), regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent or contributing) by any act, omission, default, breach, or negligence (whether active or passive) of the SEOPW CRA, unless such injuries or damages are ultimately proven to be the result of grossly negligent or willful acts or omissions on the part of the SEOPW CRA; or (ii) the failures of the Grantee to comply with any of the paragraphs provisions herein; or (iii) the failure of the Grantee, to conform to statutes, ordinances, or other regulations or requirements of any governmental authority, federal, state, county, or city in connection with the granting or performance of this Agreement, or any Amendment to this Agreement. Grantee expressly agrees to indemnify and hold harmless the SEOPW CRA, from and against all liabilities which may be asserted by an employee or former employee of Grantee, any of subcontractors, or participants in the Program, as provided above, for which the Grantee's liability to such employee, former employee, subcontractor, or participant would otherwise be limited to payments under state Worker's Compensation or similar laws. 18. INSURANCE. Grantee shall, at all times during the term hereof, maintain such insurance coverage as provided in Exhibit "C," attached hereto and incorporated herein. All such insurance, including renewals, shall be subject to the approval of the SEOPW CRA, or the City of Miami (which approval shall not be unreasonably withheld) for adequacy of protection and evidence of such coverage shall be furnished to the SEOPW CRA on Certificates of Insurance indicating such insurance to be in force and effect and providing that it will not be canceled, or materially changed during the performance of the Project under this Agreement without thirty (30) calendar days prior written notice (or in accordance to policy provisions) to the SEOPW CRA. Completed Certificates of Insurance shall be filed with the SEOPW CRA, to the extent practicable, prior to the performance of Services hereunder, provided, however, that Grantee shall at any time upon request by the SEOPW CRA file duplicate copies of the policies of such insurance with the SEOPW CRA. Page 6 of 10 If, in the reasonable judgment of the SEOPW CRA, prevailing conditions warrant the provision by Grantee of additional liability insurance coverage or coverage which is different in kind, the SEOPW CRA reserves the right to require the provision by Grantee of an amount of coverage different from the amounts or kind previously required and shall afford written notice of such change in requirements thirty (30) days prior to the date on which the requirements shall take effect. Should Grantee fail or refuse to satisfy the requirement of changed coverage within thirty (30) days following the SEOPW CRA written notice, this Agreement shall be considered terminated on the date the required change in policy coverage would otherwise take effect. Upon such termination, the SEOPW CRA shall pay the Grantee expenses incurred for the Project, prior to the date of termination but shall not be liable to Grantee for any additional compensation, or for any consequential or incidental damages. 19. DISPUTES. In the event of a dispute between the Executive Director of the SEOPW CRA and the Grantee as to the terms and conditions of this Agreement, the Executive Director of the SEOPW CRA and the Grantee shall proceed in good faith to resolve the dispute. If the parties are not able to resolve the dispute within thirty (30) days of written notice to the other, the dispute shall be submitted to the SEOPW CRA Board of Commissioners for resolution within ninety (90) days of the expiration of such thirty (30) day period or such longer period as may be agreed to by the parties to this Agreement. The Board's decision shall be deemed final and binding on the parties. 20. INTERPRETATION. a. CAPTIONS. The captions in this Agreement are for convenience only and are not a part of this Agreement and do not in any way define, limit, describe or amplify the terms and provisions of this Agreement or the scope or intent thereof. b. ENTIRE AGREEMENT. This instrument constitutes the sole and only agreement of the parties hereto relating to the Grant, and correctly sets forth the rights, duties, and obligations of the parties. There are no collateral or oral agreements or understandings between the SEOPW CRA and the Grantee relating to the Agreement. Any promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. This Agreement shall not be modified in any manner except by an instrument in writing executed by the parties. The masculine (or neuter) pronoun and the singular number shall include the masculine, feminine and neuter genders and the singular and plural number. The word "including" followed by any specific item(s) is deemed to refer to examples rather than to be words of limitation. c. CONTRACTUAL INTERPRETATION. Should the provisions of this Agreement require judicial or arbitral interpretation, it is agreed that the judicial or arbitral body interpreting or construing the same shall not apply the assumption that the terms hereof shall be more strictly construed against one party by reason of the rule of construction that an instrument is to be construed more strictly against the party which itself or through its agents prepared same, it being agreed that the agents of both parties have equally participated in the preparation of this Agreement. d. COVENANTS. Each covenant, agreement, obligation, term, condition or other provision herein contained shall be deemed and construed as a separate and independent covenant of the party bound by, undertaking or making the same, not dependent on any other provision of this Agreement unless otherwise expressly provided. All of the terms and conditions set forth in this Agreement shall apply throughout the term of this Agreement unless otherwise expressly set forth herein. e. CONFLICTING TERMS. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms of this Agreement shall govern. Page 7 of 10 f. WAIVER. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. g. SEVERABILITY. Should any provision contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida, then such provision shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, that same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. h. THIRD -PARTY BENEFICIARIES. No provision of this Agreement shall, in any way, inure to the benefit of any third party so as to make such third party a beneficiary of this Agreement, or of any one or more of the terms hereof or otherwise give rise to any cause of action in any party not a party hereto. 21. AMENDMENTS. No amendment to this Agreement shall be binding on either party, unless in writing and signed by both parties. 22. DOCUMENT OWNERSHIP. Upon request by the SEOPW CRA, all documents developed by the Grantee shall be delivered to the SEOPW CRA upon completion of this Agreement, and may be used by the SEOPW CRA, without restriction or limitation. The Grantee agrees that all documents maintained and generated pursuant to this Agreement shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any document which is given by the SEOPW CRA to the Grantee pursuant to this Agreement shall at all times remain the property of the SEOPW CRA and shall not be used by the Grantee for any other purpose whatsoever, without the written consent of the SEOPW CRA. 23. AWARD OF AGREEMENT. The Grantee warrants that it has not employed or retained any person employed by the SEOPW CRA to solicit or secure this Agreement, and that it has not offered to pay, paid, or agreed to pay any person employed by the SEOPW CRA any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of the Grant. 24. NON-DELIGIBILITY. The obligations of the Grantee under this Agreement shall not be delegated or assigned to any other party without the SEOPW CRA prior written consent which may be withheld by the SEOPW CRA, in its sole discretion. 25. CONSTRUCTION. This Agreement shall be construed and enforced in accordance with Florida law. 26. TERMINATION. The SEOPW CRA reserves the right to terminate this Agreement, at any time for any reason upon giving five (5) days written notice of termination to Grantee. If this Agreement should be terminated by the SEOPW CRA, the SEOPW CRA will be relieved of all obligations under this Agreement. In no way shall the SEOPW CRA be subjected to any liability or exposure for the termination of this Agreement under this Section. 27. NOTICE. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail, addressed to the party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served, or, if by mail, on the fifth day after being posted, or the date of actual receipt or refusal of delivery, whichever is earlier. Page 8 of 10 To SEOPW CRA: To Grantee: James McQueen, Executive Director Southeast Overtown/Park West Community Redevelopment Agency 819 N.W. 2nd Avenue, 3`d Floor. Miami, FL 33136 Email: JMcQueen@miamigov.com With copy to: Vincent T. Brown, Esq. Staff Counsel Email: VTBrown@miainigov.com Saliha Nelson, EdD, Chief Executive Officer Urgent, Inc. 1000 N.W. 1s` Avenue, Suite 100 Miami, FL 33136 Email: saliha(a,urgentinc.org 28. INDEPENDENT CONTRACTOR. The Grantee, its contractors, subcontractors, employees, agents, and participants in the Program shall be deemed to be independent contractors, and not agents or employees of the CRA, and shall not attain any rights or benefits under the civil service or retirement/pension programs of the CRA, or any rights generally afforded its employees; further, they shall not be deemed entitled to Florida Workers' Compensation benefits as employees of the CRA. 29. SUCCESSORS AND ASSIGNS. This Amended Agreement shall be binding upon the parties hereto, and their respective heirs, executors, legal representatives, successors, and assigns. 30. MISCELLANEOUS. a. In the event of any litigation between the parties under this Amended Agreement, the parties shall bear their own attorneys' fees and costs at trial and appellate levels. b. Time shall be of the essence for each and every provision of this Amended Agreement. c. All exhibits attached to this Amended Agreement are incorporated in and made a part of this Agreement. IN WITNESS WHEREOF, in consideration of the mutual entry into this Amended Agreement, for other good and valuable consideration, and intending to be legally bound, the SEOPW CRA and the Grantee have executed this Amended Agreement. Page 9 of 10 ATTEST: Todd B. Clerk of the Board APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By:' Vincent T. Brown, Esq. Staff Counsel WITNESSE By: V` Print: ,4/'I By: Print: G vie( SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY, of the City of Miami, a public agency and body corporate created pursuance to Section 163.356, Florida Statutes mes McQueen Executive Director APPROVED AS TO INSURANCE REQUIREMENTS: Digitally signed by Quevedo, Quevedo, Terry Terry By: Date: 2023.09.27 13:44:54-04'00' Ann -Marie Sharpe Director of Risk Management Urgent, Inc_, a Florida non-profit corporation ("Grantee"): By: Page 10 of 10 Saliha Nelson, EdD Chief Executive Officer EXHIBIT "A" Resolution No. CRA-R-23-0038 Southeast Overtown/Park West Community Redevelopment Agency Legislation CRA Resolution: CRA-R-23-0038 File Number: 14366 Final Action Date:7/27/2023 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE EXECUTIVE DIRECTOR'S RECOMMENDATION AND FINDING THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTIONS 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AS ADOPTED BY THE SEOPW CRA, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE SEOPW CRA; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISPERSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION FROM THE GRANTS AND AIDS" ACCOUNT NO. 10050.920101.883000.0000.00000, SUBJECT TO THE AVAILABILITY OF FUNDING, IN AN AGGREGATE AMOUNT NOT TO EXCEED EIGHT HUNDRED FIFTY SEVEN THOUSAND NINE HUNDRED THIRTY THREE DOLLARS AND NINETY CENTS ($857,933.90) TO ASSIST THE ORGANIZATIONS SET FORTH IN EXHIBIT "A", ATTACHED IN INCORPORATED HEREIN, WITH VARIOUS YOUTH PROGRAMMING INITIATIVES ("PURPOSE") WITHIN THE SEOPW CRA AREA; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AGREEMENTS, INCLUDING ANY AND ALL DOCUMENTS NECESSARY, ALL IN FORMS ACCEPTABLE TO THE GENERAL COUNSEL; FOR THE ALLOCATION OF THE FUNDS FOR THE PURPOSE STATED HEREIN; PROVIDING FOR THE INCORPORATION OF RECITALS, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its redevelopment area in accordance with the 2018 Southeast Overtown/Park West Redevelopment Plan Update (the "Plan"); and WHEREAS, Section 2, Goal 4 of the Plan, provides for the creation of jobs within the community and cultural ventures that will provide life sustaining jobs to residents, as a stated redevelopment goal; and WHEREAS, Section 2, Goal 6 of the Plan, lists "improving the quality of life for residents", as a stated redevelopment goal; and WHEREAS, Section 2, Principle 4 of the Plan, states, "there must be variety in employment opportunities" as a stated redevelopment principle; and City of Miami Page 1 of 3 File ID: 14366 (Revision:) Printed On: 8/4/2023 File ID: 14366 Enactment Number: CRA-R-23-0038 WHEREAS, Section 2, Principle 6 of the Plan, states, "For the SEOPW CRA to achieve its full potential , it is necessary to address and improve the neighborhood economy and expand economic opportunities...this entails both the support and enhancement of existing businesses and local entrepreneurs.."; and WHEREAS, The organizations, (Breath of Life Ministry of the Arts, Inc., Girl Power Rocks, Inc., Optimist Club, Inc., Overtown Youth Center, Inc., Urgent, Inc., and The Liberty City Community Revitalization Trust)( collectively, the "Organizations") more particularly defined in Exhibit "A" attached and incorporated herein provide training programs which, among other things include, health and wellness enrichment, financial literacy, work readiness and job skills training to youth residents within the redevelopment area preparing for college and the workforce ("Purpose"); and WHEREAS, the Organizations listed in Exhibit "A," attached and incorporated herein have completed applications and requested funding to assist with youth training programs, as described in their respective proposals as set forth in Exhibit "B," attached and incorporated herein; and WHEREAS, the Organizations' missions continue to align with the Purpose stated herein; and WHEREAS, the Board of Commissioners wishes to authorize funding in the aggregate amount not to exceed Eight Hundred Fifty -Seven Thousand Nine Hundred Thirty -Three Dollars and Ninety Cents ($857,933.90) ("Funds") to the Organizations listed and in the respective amounts as set forth in Exhibit "A"; and WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the SEOPW CRA redevelopment goals and objectives; and WHEREAS, based on the recommendation and findings of the Executive Director, it is in the SEOPW CRA's best interest for the Board of Commissioners to authorize, by an affirmative four -fifths (4/5ths) vote, a waiver of competitive sealed bidding procedures pursuant to Section 18-85(A) of the Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA, and to authorize the Executive Director to negotiate and execute any and all agreements necessary, all in forms acceptable to the General Counsel, the Funds to the Organizations set forth in Exhibit "A," subject to the availability of funds; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5th) affirmative vote, after an advertised public hearing, the Executive Director's recommendation and written findings that competitive negotiation methods and procedures are not practicable or advantageous to the SEOPW CRA, pursuant to Section 18-85 (A) of the City Code, as adopted by the SEOPW CRA, and waiving the requirements for said procedures is ratified, approved, and confirmed. Section 3. The Executive Director is hereby authorized to disperse the Funds, at his discretion, on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory documentation from the Grants and Aids" Account No. 10050.920101.883000.0000.00000, subject to the availability of funds to the Organizations set forth in Exhibit "A." Section 4. The Executive Director is authorized to negotiate and execute an agreement, including any and all necessary documents and all -in forms acceptable to the General Counsel, for said Purpose to the Organizations set forth in Exhibit "A". City of Miami Page 2 of 3 File ID: 14366 (Revision:) Printed on: 8/4/2023 File ID: 14366 Enactment Number: CRA-R-23-0038 Section 5. Sections of this Resolution may be renumbered or re -lettered and correction of typographical errors which do not affect the intent may be authorized by the Executive Director, or the Executive Director's designee, without need of a public hearing, by filing a corrected copy of the same with the SEOPW CRA Board Clerk. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Yi e rlemr8MTmel 7/20/2023 City of Miami Page 3 of 3 File ID: 14366 (Revision:) Printed on: 8/4✓2023 EXHIBIT "B" Scope of Work and Budget URGENT URGENT, INC. PART 1I: PROJECT NARRATIVE Statement of Work 1. Introduction Category: Youth Programming For 10 years, URGENT has successfully delivered youth development programs similar to those proposed in this statement of work. We present a proposal based on lessons learned,youth input, and current research -based best practices. Grant funds are requested to support URGENT's Film Arts Culture Entrepreneurship (FACE) Works program. FACE Works provides a year-round exploratory exposure, internship and pre -apprenticeship opportunity for 30 middle school and 30 high school students, serving as a pathway to career exploration and skill -building. Through immersive experiences, participants use professional tools, equipment, and software to create dynamic multimedia content, while also developing an entrepreneurial mindset, 21st-century work skills, and showcasing their work in galleries, pop-up shops, expos, and film festivals. Participants earn and learn after school and during the summer. 2. Project Purpose Purpose Statement. The purpose of the FACE Works program is to provide comprehensive media arts education, social -emotional learning, and career -connected learning opportunities to youth in grades 6-12, with the overarching goals of creating jobs within the community, promoting and marketing the community as a cultural and entertainment destination, improving the quality of life for residents, promoting entrepreneurship and fostering safe community initiatives. Through engaging and empowering youth in film and media arts, the program aims to develop their creative skills, boost their self-confidence, and equip them with the necessary tools and knowledge to succeed academically, professionally, and personally. By achieving these goals, the FACE Works program seeks to contribute to the economic growth, cultural enrichment, and overall well-being of the community. Goals, Deliverables, and Objectives: The FACE Works program aims to achieve these goals, deliverables, and objectives by leveraging partnerships with community organizations, educational institutions, and industry stakeholders. By establishing a strong foundation of media arts education and career development, the program seeks to have a lasting impact on the lives of participating youth, empowering them to succeed academically, professionally, and creatively. Goals: • Create Jobs within the Community: The FACE Works program aims to provide high -quality media arts education and training to 60 youth in grades 6-12, with the goal 1 CURG: INC of equipping them with the skills and knowledge necessary to pursue careers in the media arts industry. By fostering talent and nurturing creativity, the program seeks to contribute to the development of a skilled workforce and hiring high school youth, thereby creating job opportunities within the community. • Promote & Market the Community as a Cultural & Entertainment Destination: Through the FACE Works program, we will strive to promote the community as a vibrant cultural and entertainment destination. By showcasing the artistic talents of our youth participants through film showcases, multimedia exhibits, and the Miami 4 Social Change Youth Film Festival, we aim to attract visitors and generate awareness of the community's rich artistic offerings, contributing to its reputation as a thriving cultural hub. • Improve the Quality of Life for Residents: The FACE Works program recognizes the transformative power of arts education in improving the quality of life for residents. By providing youth with access to high -quality media arts education and fostering their creative expression, we aim to enhance their personal growth, self-confidence, and overall well-being. Through engagement in positive and enriching activities, we aim to create a supportive environment that enhances the quality of life for all members of the community. • Promote Entrepreneurship and Technology Innovations: The FACE Works program seeks to promote entrepreneurship and technology innovations within the community. By connecting youth with industry professionals and exposing them to the latest advancements in media arts, and creative technologies, we aim to inspire innovative thinking and entrepreneurial spirit. Through workshops, mentorship programs, and hands-on experiences, we encourage youth to explore new ideas, develop their own creative ventures, and contribute to the growth of the community's creative economy. • Foster Safe Community Initiatives: The safety and well-being of the community are paramount to the FACE Works program. We strive to foster safe community initiatives by providing a supportive and inclusive environment for youth participants. Through social -emotional learning activities, we promote positive communication, empathy, and conflict resolution skills. By cultivating a sense of belonging and respect, we aim to foster a community where all individuals can thrive and contribute to its collective success. By achieving these program goals, the FACE Works program seeks to create a lasting impact on the community by empowering youth, promoting cultural vibrancy, stimulating economic growth, and fostering a safe and inclusive environment for all residents. Deliverables: 2 URGENT %INC • Facilitate film and media arts workshops offered year-round during after -school and summer program hours. • Offer a Media Arts and Creative Technologies Internship & Apprenticeship program for high school youth. • Enroll thirty (30) youth during the school year and thirty (30) during the summer. • Produce the Spring Film Showcase • Produce the Our Voice Matters multimedia exhibit showcasing youth film and photography during Soul Basel.. • Produce .the Miami 4 Social Change Youth Film Festival, featuring short film screenings, workshops, and panel discussions. • Produce the Summer Film Showcase Objectives: • Increase participants' knowledge and skills in various media arts disciplines, including storytelling, video production, graphic design, communication, and media production. • Enhance participants' social -emotional skills, such as self-confidence, teamwork, communication, and problem -solving. • Foster collaborations between youth and local filmmakers/media arts professionals to create impactful film projects. • Provide access to resources, mentorship, and networking opportunities to help youth pursue careers in the media arts industry. • Promote diversity, equity, and inclusion by engaging youth from diverse backgrounds and showcasing their work in public exhibitions and festivals. 3. Scope of Work The FACE Works program aims to achieve its results within the designated timeline, ensuring youth in grades 6-12 receive comprehensive media arts education, social -emotional learning, and career development opportunities. The general steps outlined in the scope of work provide a roadmap for program implementation, enabling youth to develop their artistic skills, gain valuable work experience, and explore pathways to careers in the media arts industry. The FACE Works program will be implemented over a period of one year, starting from the grant funding approval date. The scope of work encompasses a range of activities and steps to accomplish the desired outcomes and deliverables. The following is an overview of the process that will be followed: Program Planning and Preparation (Month 1): • Conduct neighborhood outreach to identify and enroll interested youth in grades 6-12. • Finalize the after -school schedule for school -year implementation - 3 USG=NT INC • Confirm partnerships with community sites, educational institutions, and media arts professionals to ensure access to resources and expertise. Program Implementation (Months 1-7): • Offer year-round media arts education programming during after -school program hours. School Year (October -May) Middle School Cohort 1: Monday -Friday from 4:OOpm-6:00pm High School Cohort 1: Monday -Thursday from 3:30pm-5:30pm Cohort 2: Monday -Thursday from 2:OOpm-4;OOpm • Organize Spring Film Showcase • Organize the Our Voice Matters multimedia exhibit, showcasing youth film, photography, graphic design, and animation, open to the public for three months. Program implementation (Months 8-10): • Offer year-round media arts education programming during summer program hours. Summer ("June August) Middle School Six (6) Weeks 6/17/24-7/26/24 Monday -Friday from 7:30am-6:OOpm High School Seven (7) Weeks 6/17/24-8/2/24 Monday -Friday from 9:O0am-4:OOpm • Organize Summer Film Showcase • Collaborate with corporate and community partners to plan and execute the Miami 4 Social Change Youth Film Festival, featuring film screenings, workshops, panel discussions, and a pitch competition. Program Activities (Months 1-10): • Conduct media arts workshops covering various disciplines, such as storytelling, video production, graphic design, communication, and media production. • Facilitate social -emotional learning activities to promote personal growth and self-confidence among participants. • Connect interested students with local filmmakers and media arts professionals to co -create film projects, including short documentaries and live -action films. • Distribute learning stipends to eligible interns/apprentices. Monitoring, Evaluation, and Reporting (Throughout the project): 4 UiG=NT • Collect data and evaluate the effectiveness of media arts programming for enrolled youth, including participant feedback, assessment outcomes, and program attendance. • Engage program staff, including the CEO, Operations & Program Managers, Program Evaluator, and Program Assistant, in monthly data reflection reviews to assess progress, identify trends, and address any gaps. • Use the UpMetrics central data management system to track and analyze program data, ensuring timely access to real-time information for decision -making. • Conduct formal program reviews at the end of each program cycle to assess outcomes, identify areas for improvement, and inform future programming. • Generate regular reports on program activities, achievements, and impact for grant reporting purposes. 4. Work Location Primary: URGENT, Inc. 1000 NW 1st Ave. Ste. 100 Miami FL 33136 Auxiliary: The Lyric Theater 819 NW 2nd Ave Miami FL 33136 Auxiliary: Converge Miami 1951 NW 7th Ave Miami FL 33136 5. Project Tasks By breaking down the FACE Works program into detailed tasks, deliverables, milestones, and phases, we ensure a systematic and organized approach to program implementation. This breakdown enables effective project management, clear accountability, and successful achievement of program objectives and desired outcomes. Phase 1: Program Planning and Preparation Task 1.1: Program Design and Goal Setting • Confirm program goals and objectives based on youth enrollment and assessment data.. • Confirm measurable outcomes and targets for participant engagement, skill development, and career readiness. Task 1.2: Partnership Development • Identify and establish partnerships with community sites, educational institutions, and media arts professionals. • Collaborate with partners to secure program resources, access to facilities, and expert guidance. Phase 2: Program Implementation 5 URGENT iINC Task 2.1: Curriculum Development • Finalize comprehensive media arts curriculum for youth in grades 6-12, aligned with program goals and learning outcomes. • Create lesson plans, instructional materials, and hands-on activities for each media arts discipline. Task 2.2: Afterschool and Summer Program Delivery • Coordinate and schedule media arts education sessions during afterschool and summer program hours. • Hire qualified instructors and staff to facilitate workshops, group classes, and social -emotional learning activities. • Ensure program materials and equipment are available and in good working condition. Task 2.3: Career Exploration. Internship. and Apprenticeship Participant Enrollment • Recruit and select middle school youth for the Crearive Careesr Exploration component of the program • Recruit and select high school youth for the Media Arts and Creative Technologies Internship & Apprenticeship component of the program. • Confirm eligible participants using at least one of the following criteria: Active student in grade 6-12; Resident that lives within the SEOPW CRA boundary; Resident that lives within an Overtown zip code of 33136, 33127, or 33128 or attends school in Overtownl. Up to thirty percent (30%) may be hired from within the City of Miami District 5/Miami Dade County District 3 boundaries. • Connect participants with local filmmakers and media arts professionals for mentorship and hands-on experience in film production and related areas. • Develop and implement a structured training plan, including workshops, project assignments, field trips and feedback sessions. Task 2.4: Our Voice Matters Multimedia Exhibit • Coordinate the planning, design, and setup of the annual Our Voice Matters multimedia exhibit for December Soul Basel Week. • Collect and curate youth films, photography, graphic design, and animation for display. Task 2.5: Miami 4 Social Change Youth Film Festival • Collaborate with corporate and community partners to plan and execute the Miami 4 Social Change Youth Film Festival. 6 • Organize short film screenings, workshops, panel discussions, keynotes, and a pitch competition. • Coordinate logistics, including venue selection, participant registration, and event promotion. Task 2.6: Spring Film Expo Event Planning and Execution • Coordinate the planning and execution of the Spring Film Expo event, showcasing youth films and creative projects. • Secure a venue for the event, considering space requirements and technical needs. • Develop a program schedule, including film screenings, panel discussions, and interactive activities. • Recruit and coordinate guest speakers, industry professionals, and community partners to participate in the event. • Manage logistics, including event promotion, attendee registration, and on -site coordination. Task 2.7: Summer Film Expo Event Planning and Execution • Plan and organize the Summer Film Expo event, providing a platform for youth to showcase their film projects: • Identify a suitable venue with appropriate facilities for screenings, exhibitions, and networking. • Develop a diverse program agenda, featuring film screenings, artist talks, workshops, and networking opportunities. • Coordinate with filmmakers, 'participants, and industry experts to ensure their participation in the event. • Handle event logistics, including promotion, registration, volunteer coordination, and technical setup. Phase 3: Monitoring, Evaluation, and Reporting Task 3.1: Data Collection and Evaluation • Implement data collection mechanisms, such as surveys, evaluations forms, and participant feedback sessions at mid -point and program end for school year and summer cohorts. • Track participant enrollment, attendance, assessment outcomes, and progress towards program goals. • Regularly evaluate program effectiveness, identifying strengths, areas for improvement, and best practices. 7 URGENT Task 3.2: Reporting and Documentation • Generate monthly progress reports on program activities, achievements, and outcomes for grant reporting purposes. • Compile qualitative and quantitative data to demonstrate the impact of the program on youth participants and the community. • Document success stories, testimonials, and media coverage to showcase the program's effectiveness. Task 3.3: Program Review and Future Planning • Conduct a formal program review at the end of each program cycle to assess outcomes, identify lessons learned, and make necessary adjustments for future programming. • Engage program youth in focus group sessions to gather feedback and recommendations for program enhancements. • Use evaluation findings to inform future program planning , funding applications, and sustainability strategies. 6. Milestones By identifying these major milestones, the FACE Works program can effectively track its progress, ensure timely completion of activities, and maintain a clear focus on achieving its goals and objectives. These milestones provide key markers throughout the grant period, allowing for effective monitoring, evaluation, and adjustment of program strategies as needed. Milestone 1: Program Launch (Month 1) • Secure funding and finalize grant agreement. • -Identify and/or recruit program staff and key personnel. • Develop a detailed program plan and timeline. • Conduct initial outreach to schools and community partners. • Begin preparations for program implementation. Milestone 2: Program Implementation (Months 2-11) • Conduct media arts education classes and workshops during afterschool and summer program hours. • Connect interested students with local filmmakers and media arts professionals for co -creation of film projects. • Collect participant feedback through surveys, evaluation forms, and interviews. • Monitor attendance, enrollment, and assessment outcomes using data management system. 8 URGENT %INC • Organize the annual Our Voice Matters Multimedia Exhibit and the Miami 4 Social Change Youth Film Festival. Milestone 3: Mid -Program Evaluation and Reflection (Month 5) • Conduct a mid -program evaluation to assess progress towards goals and objectives. • Analyze data and feedback to identify areas of strength and areas for improvement. • Adjust program activities and strategies based on.evaluation findings. • Review and revise program curriculum, if necessary, to align with participant needs and emerging trends. Milestone 4: Program Wrap -Up (Months 11-12) • Conduct a final program evaluation and prepare a comprehensive program report. 7. Goals and Accomplishments By setting these quarterly goals, the FACE Works program can effectively track its progress, allocate resources, and ensure that key milestones are achieved within specific timeframes: These goals provide a roadmap for success and enable the program to demonstrate measurable outcomes and impact throughout the grant period. Quarter 1 Goals (Months 1-3): Goal: Establish and Launch Program • Recruit and hire program staff and key personnel. • Finalize partnerships with community sites for media arts education. • .Develop a comprehensive program plan and timeline. • Conduct outreach to schools and community organizations to generate interest and participation. • Begin program implementation with media arts classes and workshops. Quarter 2 Goals (Months 4-6): Goal: Enhance Program Effectiveness and Reach • Increase student enrollment and participation in the program as needed. • Strengthen connections with local filmmakers and media arts professionals to provide rnentorship and collaborative opportunities. • Collect and analyze participant feedback to improve program quality and effectiveness. • Prepare for and execute the Our Voice Matters Multimedia Exhibit. • Plan and execute the Spring Film Expo. 9 CUaG INC Quarter 3 Goals (Months 7-9): Goal: Foster Workforce Pathways and Career Readiness • Facilitate creative career exploration, internship and apprenticeship activities by securing additional industry partnerships and opportunities as needed. • Provide career development workshops and resources for participating students. • Engage students in real -world film production projects and industry -related experiences. • Develop a sustainable network of mentors and professionals to support students' career aspirations. • Plan and execute the Miami 4 Social Change Youth Film Festival • Plan and execute the Summer Film Expo. Quarter 4 Goals (Months 10-12): Goal: Evaluate Program Impact • Conduct a comprehensive program evaluation to assess outcomes, impact, and areas for improvement. • Share programsuccesses and lessons learned with stakeholders, funders, and the community through reports and presentations. • Re -apply for future program implementation. 8. Deliverables Neighborhood Outreach and Enrollment Due: Month 1 Description: Conduct neighborhood outreach efforts to identify and enroll interested youth in grades 6-12. Implement strategies to engage and communicate with the target audience, such as organizing information sessions, distributing flyers, and leveraging community networks. Maintain accurate enrollment records and ensure appropriate consent and registration procedures are followed. After -School Schedule for School -Year Implementation Due: Month 1 Description: Finalize the after -school schedule for the school -year implementation of the program. Develop a comprehensive schedule that accommodates the different cohorts (middle school and high school) and their designated program hours. Ensure the schedule allows for a balance between media arts education, social -emotional learning activities, and participant engagement. Partnerships with Community Sites, Educational Institutions, and Media Arts Professionals Due: Month 1 10 CURGFINT NC Description: Confirm partnerships with community sites, educational institutions, and media arts professionals to ensure access to resources and expertise. Establish formal agreements or memoranda of understanding with partnering organizations or individuals outlining their roles, responsibilities, and contributions to the program. Foster collaborative relationships to enhance program quality and expand opportunities for participants. Year -Round Media Arts Education Programming (School Year) Due: Months 1-7 (October to May) Description: Implement year-round media arts education programming during after -school hours for both middle school and high school cohorts. Follow the specified program hours for each cohort to provide consistent and engaging learning experiences. Conduct media arts workshops covering various disciplines, facilitate social -emotional learning activities, and foster connections between students and local media arts professionals. Spring Film Showcase and Our Voice Matters Multimedia Exhibit Due: Months 1-7 Description: Organize the Spring Film Showcase to celebrate the creative work of the participants. Curate and present their films, photography, graphic design, and animation to the public. Additionally, organize the Our Voice Matters multimedia exhibit, which will showcase the youth's artistic creations to the broader community. Year -Round Media Arts Education Programming (Summer) Due: Months 8-10 (June to August) Description: Offer year-round media arts education programming during summer program hours for both middle school and high school cohorts. Adjust the program hours according to the specified schedule for each cohort. Continue conducting media arts workshops, social -emotional learning activities, and fostering connections with media arts professionals. Provide comprehensive support and supervision during the extended summer program. Summer Film Showcase and Miami 4 Social Change Youth Film Festival Due: Months 8-10 Description: Organize the Summer Film Showcase to showcase the films created by the participants during the summer program. Provide a platform for them to share their creative work with the community. Collaborate with corporate and community partners to plan and. execute the Miami 4 Social Change Youth Film Festival. Coordinate film screenings, workshops, panel discussions, and a pitch competition to engage and inspire young filmmakers. Monitoring, Evaluation, and Reporting Due: Throughout the project Description: Collect data and evaluate the effectiveness of media arts programming for enrolled youth. Use participant feedback, assessment outcomes, and program attendance to assess the impact and identify areas for improvement. Engage program staff in monthly data reflection 11 URGENT INC reviews to analyze progress and address any gaps. Utilize the UpMetrics central data management system to track and analyze program data in real-time. Conduct formal program reviews at the end of each program cycle and generate regular reports to monitor program activities, achievements, and impact. By successfully completing these deliverables, the FACE Works program will fulfill its mission of providing comprehensive media arts education, empowering youth, and fostering positive personal and artistic development. 9. Grants Applied For or Secured • The Children's Trust- $80,000 Confirmed for the period August 15, 2023- August 14„ 2024 • Overtown Children and Youth Coalition Pending for the period September 1, 2023-August 30, 2024 10. Monthly Calendar/Schedule By completing these deliverables, the FACE Works program will establish a strong foundation, offer high -quality media arts education, provide valuable experiential opportunities, and contribute to the cultural enrichment of the community. These deliverables will demonstrate tangible outcomes and provide a basis for program evaluation, sustainability, and future growth. October 2023 • Enroll program participants • Track attendance data • Begin school year Media Arts Workshops and Career Connected Learning with Interns/Apprentices through May 2024 December 2023 • Showcase the Our Voice Matters Multimedia Exhibit February 2024 • Collect mid -year assessment data May 2024 • Collect program assessment data • Execute Spring Film Showcase • Complete school year program • Begin summer enrollment June 2024 • Begin summer Media Arts Workshops and Career Connected Learning with Interns/Apprentices through August. 12 URGENT • Track attendance data • Compete school year program report July 2024 • Execute the 9th Annual Miami 4 Social Change Youth Film Festival (M4SC). Program Evaluation Report • Execute Summer Film Expo • Collect summer assessment data • Complete summer middle school cohort August 2024 • Complete summer high school program cohort September 2024 • Complete summer program report • Complete program closeout 13 Budget Period 101172023 to 9/30.2024 Organbratlon Name Urgent, Inc. UNE47EM CATEGORIES Total Cost to Agency by Revenue Source Total Cost to Agency For Budget t Period %Charged to CRA %Charged to Match Funding Sources Total % Program Expense Jootiflcauon SEOPW CRA Ma ch Youth Program Funding Source(a) PROGRAM COSTS Amount •i. Amount %io Program InloMAppenecaship Coordinator $4.368.00 10. 003. $39.312.00 90 003 543.680.00 10.00% 90.00% 100% 10 hours par weeks $21/ Hr. a 52 weeks per year. Payroll Is processed b-8nonthly. Fringe Benefits $907 03 10 001. $6.163.29 90.00% 59.070.32 10.00% 90.00% 100% FICA/61ICA (7.66%). Workers Comp (1.9%). Re-employment (1.6%), Health (53501month) Media Ans Instructors (21 $28.484.80 60.005-. 528,484.80 50.00% $56.969.60 50.00% 50.00% 100% 30 hours par weeks $18 74/ Hr. a 40 4 40 hours a week a 8 weeks per year. Payroll is processed pi -monthly Fringe Benefits $2,435.16 5000.6 $2,435,18 50.00% S4,870.32 50 00% 50,00% 100% FICA/MICA (7.65%), Workers Comp (1.9%), Re-employment (1.6%). Media Arts Peer Instructors (21 $23.940.00 50 00% 523,940 00 50,00% $47,880.00 50.00% 50.00% 100% 30 hours par weeks 515.0751 Hr. x 40 a 40 hours a weeks 8 weeks per year. Payroll Is processed bi-monthly. Fringe Benefits $2,435. 16 50.00% $2,435.18 5000% $4,870.32 50.00% 50.00% 100% FICA/MICA (7 66%). Health (51135/ month), Dental (524/ month), Lde(0 2%), Workers Comp (1 9%), Re-employment (1.6%): 90% Direct effort. Professional Services. Guest Trainers and Speakers $8,500.00 50.00!,, $8.500.00 50.00 % $17.000,00 50.00% 50.00% 100% Guest Tramiel $25.5651hour Technology and Software licenses $3,000.00 50.00% $3.000.00 50,00% $6,000.00 50.00% 50.00% 100% Media Arts Software Licenses and APO..bons Background Screenings $750.00 50.00% 57513.00 50.00% 51.500 00 50.00% 50.00% 100% Level Background Screening for staff and trainers Field Tnps, Travel. Snicks and Excursions $5,00000 50.00% $6,000.00 50.00% 510,000.00 50.00% 50.00% 100% Bus and Van Rental, Field Trip Fees, Snacks, Bus Possess Media Arts Equpment and Supplies $7,500.00 50.00% $7,500.00 50.00% S15.000.00 5000% 50.00% 100% Finn and Arts Equipment, Supplies and Materials Youth Expo Events $3.750.00 50.00% $3.750.00 50.00% 57.500.00 5000% 50.00% 100% Youth Expo Showcase Events 4 times a e Program Facility $2.52120 30.00% $6.882 80 70.00% $8,404.00 3000% 70.00% 100% Denal Rental Expense: 2030 so ft. x 54.14a• $8 404 (Annual total. 2.900 sg 11. s 54.14/aq B.. $12.006: 2030 sq. ft (70%) direct Service]. UBI4ies•Electnc, Water, Phone, Inlamel $6,788.00 30.00% $15,834.00 70.00% $22.620.00 30.00% 70.00% 100% Annual phone $7,580 ($5.100 weeks" • $2480 olrice4arldkneal: Annual Electnc and Water $5040: Annual Cleating Services $10000; 70% direct servies Copier Lease • Pnnting $3.600.00 30.00% $8,400 00 70.00% $12,000.00 30,00% 70.00% 100% Program Copying ICopler Lease) and Pnnlmg (T.Shets Flyers. etc.) Internship/Apprenticeship Learning Stipend $60.000.00 100,00% $0 00 0.00% $60.000.00 100 00% GAO% 100% Summer Learning Stipend $2000IpaNr:ipent-dhspersers 3 equal payments dunng summer Schaal Year Leam4g Sllpend 52000/participant- dispersed 4 equal payment dunng school year SUBTOTAL 0163.977.35 $163.387.21 1 5327,364.56 INDIRECT COSTS: CEO 58,528.33 10.00% $35,818.98 42.00`i 585,28328 10.00% 42.00% 52 % 86.67 hours bl-monthly x $41/ Hr x 24 PP(Pay pond); payroll processed 8-monthly: 10% Direct effort Fringe Benefits 52,367.66 10.00% $9,944.16 42.00% $23,676.58 1000% 42.00 % 52% FICA/M(CA(7.65%), Health (11135/ month), Dental ($24/ month), Li(e)0.2%). Workers Comp (1.9%1. Re-employment (1.6%), 10% Indirect effort Finanual Manage. $7,488.29 10.00 % 522464 86 30.00% $74,882.88 10.00% 30.00% 40% 86.67 hours brmo,Nuy 4 $38/ Hr. a 24 PP(Pay period); payroll processed b,-monthly. Fringe Benefits $1,432.00 10.00% $4,296 00 30.00% S14,320,00 10D01k 30.00% 40% FICAIM(CA(7.65%), Health ($438/ month)- Dental ($14/ month). Worker's Comp (1.9%), Re-employment (16%). Operations Manager 57,737.90 12.00% 511.808.85 18.00%, $64,482.48 12.00% 18.00% 30% 86.67 00415 b1wnonthy a $31/ Hr. x 24 PP(Pay period): PayMil processed b.-monthly Fringe Benefits 51,432.00 10.00% $2,577 60 18.00% $14,320.00 1000% t8.00% 28% FICAIMICA(7 65%), Health ($436/ month), Dental ($14/ month). Workers Comp (1.93), Re-employment (1 6%) Aude $1,450.00 10.00%. $2,900.00 20.00%', 514,500.00 10.00% 20.00% 30% Annual suds and IRS 990 prepars6on expense totals $14,500. Office Supplies 52,400.00 20.005. 52,400.00 20.00%; $12.000.00 20.00% 20.00% 40% Consumable Office Supplies Evaluaugn and Data Management $4,876.00 25.0056 $4.875.00 25.00%i S19.500.00 25.00% 25.00% 50% Program Evaluation and Data Management software and applications Insurance $2,687.50 25.00% $2,687.50 25.00%I 510.750.00 25.00% 25.00% 50% Annual general. professional, accident. umbrella, auto liability. property insurance t01ak $18.035. SUBTOTAL $40,390.67 1123,817.00 ' 5126.971,00 TOTAL AWARD.. 1204,376.02 5287,204.21 1 S454,335.56 IOC • InO..d Coe Ran. EXHIBIT "C" Insurance Requirements INSURANCE REQUIREMENTS - PROFESSIONAL SERVICES AGREEMENT SEOPW CRA I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 General Aggregate Limit $ 2,000,000 Personal and Adv. Injury $ 1,000,000 Products/Completed Operations $ 1,000,000 B. Endorsements Required City of Miami & SEOPWCRA listed as additional insured Contingent & Contractual Liability Premises and Operations Liability Primary Insurance Clause Endorsement II. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Owned/Scheduled Autos Including Hired, Borrowed or Non -Owned Autos Any One Accident $ 1,000,000 B. Endorsements Required City of Miami & SEOPWCRA listed as an additional insured III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of Subrogation Employer's Liability A. Limits of Liability $100,000 for bodily injury caused by an accident, each accident $100,000 for bodily injury caused by disease, each employee $500,000 for bodily injury caused by disease, policy limit 2403a IV. Professional Liability/Errors and Omissions Coverage Combined Single Limit Each Claim $1,000,000 General Aggregate Limit $1,000,000 Retro Date Included The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer in accordance to policy provisions. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval.