HomeMy WebLinkAboutR-77-0712RFC/tb
8/29/7/
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FOLLOW"
RESOLUTION NO. 77 7 1 2
A RESOLUTION ACCEPTING THE BID OF MIDWEST
TELECOMMUNICATIONS, INC., FOR FURNISHING
VIDEO EQUIPMENT FOR THE DEPARTMENT OF
POLICE AT A COST OF $52,066; ALLOCATING
FUNDS FROM L.E.A.A. PROJECT NO. 76-A2-15-CB01
AND THE LOCAL HARD CASH FUND; AUTHORIZING THE
CITY MANAGER AND THE PURCHASING AGENT TO ISSUE
THE PURCHASE ORDER FOR THIS EQUIPMENT; FURTHER
AUTHORIZING PURCHASE OF A MAINTENANCE AND
SERVICE CONTRACT FOR THE SECOND YEAR OPERA-
TION AT A COST OF $4,686, SUBJECT TO THE
AVAILABILITY OF DEPARTMENTALLY BUDGETED FUNDS.
WHEREAS, pursuant to public notice, one sealed bid
received March 11, 1977 for the furnishing of video equip -
Ment for the Department of Police; and
WHEREAS, invitations were mailed to twenty-six
potential suppliers and one bid was received; and
WHEREAS, funds for this purchase are available in
L.E.A.A. Project No. 76-A2-15-CB01 funds and the Local Hard
Cash Fund; and
WHEREAS, this equipment will be used by the Depart-
ment of Police for the purpose of editing and assembling finished
video training tapes; and
WHEREAS, the City has the option of accepting or refus-
ing to purchase a maintenance and service contract for the second
year of operation at a cost of $4,686, sublFct to the availability
DOCUMENT INDEX
of departmentally budgeted funds; and
ITEM NO
1/)
WHEREAS, the City Manager and the Department -of Police
recommend that the hid received from Midwest Telecommunications, Inc.
be accepted as the bid most advantageous to the City;
NOW, THEREFORE, BE IT RESOVLED BY THE COMMISSION OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The March 11, 1977 bid of Midwest Tele-
communications, Inc. for furnishing video equipment to the
Department of Police is hereby accepted with funds hereby
CITY COMMISSION
MEETING OF
SEP 3 1977
77 - 7 1
RESOLUTION
REMARK& . ON
Anteated as follows: L+ E. ,. A: Projedt Nos 16-A2-15=CtOi
$49,494, and Local Hard Cash = $2f572,
Section 2. The City Manager is hereby authorized
to instruct the Purchasing Agent to issue the Purchase Order
for this equipment.
Section 2. The second year maintenance and service
Contract option from said firm at a cost of $4,686 is hereby
authorized, subject to the availability of departmentally budgeted
funds.
PASSED AND ADOPTED this 8TH day of SEPTEMBER
1977
MAURICE A. FERRE
ATTEST:
cc__ (--,, 012.'
ALPH IG. ONGIE, CITY CLER4'
PREPARED AND APPROVED BY:
ROBERT F. CLARK
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
l: �it�,�ii1 i 1�• .
DOCUMENTS
FOLLOW',
MAYOR
BD SECURITY
ITEM Video Equipment for Staffing of Police Dept. DATE BIDS RECEIVED _ March
Purchasing Dept. - Ext. 6380
1977
Midwest Telecommunications
3331 N.W. 82nd Ave.
TYPE OF SECURITY
AMOUNT
FOR
ACCOUNTING
USE
2nd Operation-- $4,686.00
Miami, Fla. 33122
Grand Total -- $52,066.00
(gyp) NO BIDS!!!
.� i)! t/�
Received the above described checks this__
day of
19
FOR ACCOUNTING DIVISION
en OF MIAMI, FLORIDA
REQUISITION FOR
ADVERTISEMENT FOR BIDS
...J
‘c DEPT/DIV Finance/Purchaoing
ACCOUNT CODE tki-dt.t.' " ('1?.3e' /I t s' Ykkrit
Q BID NO. 76-72--42 DATE 2i / j i i
z PREPARED BY F • her; PHONE 6330
CODE
ITEM DESCRIPTION
QUANTITY
UNIT
PRICE
AMT.
Vid
of Pe
,
TOTAL
ESTIMATED COST :
CONTRACTUAL:
INCIDENTAL :
TOTAL
. 4.3,220 . GO
SOURCE OF FUNDS:
APPROVED BY
QUANTITY REPRESENTS DEPARTMENT
REQUIREMENTS FOR MONTHS
BIOS TO BE SECURED FOR
Video ►:yuipl. i It for 5t.of fi; to ,_+t
Police Uopar tra6nt as per copic
at.AChod
FOR THE DEPARTMENT OF:
ADVERTISE ON
BIDS TO BE RECEIVED ON
3:r
1
DIRECTOR OF ISSUING DEPARTMENT
To be filled in by
EXPENDITURE CONTROL:
FUNDS AVAILABLE FOR PROJECT INVOLVED !'..(A.( _—
EXPENDITURE CONTROLLER
AD CODE'• t•y'1Ct74'I�t'"tt3t�/ % Cs.: � Y*14,1 96S9'
a
r OPII S 7'0: Purchasing (Org.) — City Manager — City Clerk —Expenditure Control — Issuing Department — Other Affected Department
FORM NO 1043 -- REV. 74 WHITE GREEN PINK CANARY BLUE GOLDENROD
PROJECT CODE
il.tlI�+itri �� t i:.,trjrt.t ri
hid No. 76=77=42
Sealed bids will be received by the City Mahatler
and City Clerk of the City of Miami, Florida no
later than
10:00 A. M. o'clock March 11, 1977
for furnishing Video Lc ui ,merit ler Staffiriq aL tht
Police I)c ,;Irtmw,t
in accordance with detailed specifications avail-
able upon request at the office of the Purchasing
Agent, City Hall, Dinner Key, 3500 Pan American
Drive, Miami, telephone 579-6380.
City of Miami, Florida
a. R. (;r osNio
City Manager
Vri
nr. Joseph Rt. Gta's'sid
City Manage.t
• A. L. (Mullins
Pu phasing Agent
: 77 An
Z5 Ail 10i0
i
August 24) 1977
Request for Resolution and Awatd of
Bid! Video Equipment
:titlE.�w'
Pursuant to Public Notice, sealed bids were received March 11,
1977 for furnishing video equipment for the Department of Police.
Invitations yore mailed to twenty-six potential suppliers and
one bid vas received as follows:
Midwest Telecommunications, Inc. $52,066.00
Funds for this purchase are to be allocated as follows:
L.E.A.A. Project No. 76-A2-15-CB01 Fund $49,494.00
Local Hard Cash 2,572.00
Total $52,066.00
This equipment will be used to edit and assemble finished video
training program Lopes and provide distribution throughout the
Police Department Building of training tapes, line-up tapes and
wanted bulletins.
(Maintenance and service for the second year of operation was
included in the bid at a cost of $4,686.00 which the City has
the option to purchase depending upon the availability of
funds.
The delay in requesting the award was caused by the necessity«
to obtain approval from L.E.A.A. for "Sole Source procurement.
It is requested that the auard be made and a resolution be pre-
pared accepting the bid as received from Midwest Telecommunica-
tion, Inc. for furnishing video equipment for the Department of
Police at a total cost of $52,066.00.
The Department of Police concurs with this recommendation.
ALf1:ck
IA
~ v J
FOLLoti "
I TU1:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
FUNDS:
AWAf3D.0L f3IU
bid Nos 76.77.42
iduo Equipment
Police
Single Purchase
Edit and assemble finisher
Twenty-six
One
Midwest Telecommunications, Inpe.- $52,O66400
L.E.A.A. Project No. 76-A2-I5-CB01 $49,494.00
Local Hard Cash 2,572.00
CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE:
BID EVALUATION:
ADDITIONAL INFORM•lATION:
RECOMMENDATION:
Total $52,066.00
Department of Finance
Eleven suppliers responded to the bid invitation
with a "no bid" mostly because they could not
meet the specifications.
This equipment will be used to edit and assemble
finished video training program tapes and pro-
vide distribution throughout the building of
training tapes, line-up tapes and wanted bulletins.
Maintenance and service for the second year of
operation was included in the bid at a cost of
$4,686.00 which the City has the option to pur-
chase depending upon the availability of funds.
IT IS RECOMMENDED TIIAT 11IL AWARD BE MADE TO
MIDl•1EST TELECOtMMUNICATIONS, INC.
The Department of Police concurs.
Purchasing Agent
Aujust 24, 1977