HomeMy WebLinkAbout24579AGREEMENT INFORMATION
AGREEMENT NUMBER
24579
NAME/TYPE OF AGREEMENT
DEPARTMENT OF HOMELAND SECURITY FEDERAL
EMERGENCY MANAGEMENT
DESCRIPTION
SUBAWARD & GRANT AGREEMENT/REIMBURSEMENT OF
EXPENSES ATTRIBUTABLE TO HURRICANE IAN/FILE ID:
13423/R-23-0159/MATTER ID: 23-305K
EFFECTIVE DATE
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
6/12/2023
DATE RECEIVED FROM ISSUING
DEPT.
8/30/2023
NOTE
DOCUSIGN AGREEMENT BY EMAIL
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
CITY OF MIAMI
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: Fire -Rescue
DEPT. CONTACT PERSON: Maria T. Martinez
NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "Department of Homeland Security Federal
Emergency Management passed through the State of Florida Division of Emergency
Management"
IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES X NO
TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? 0 YES X NO
EXT. 1 672
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
x
['PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
OTHER: (PLEASE SPECIFY:
PURPOSE OF ITEM (BRIEF SUMMARY): Said Agreement allows FEMA to reimburse the Sub -Recipient
for expenses related to Hurricane Ian.
COMMISSION APPROVAL DATE: 4/13/2023
FILE ID: 13423 ENACTMENT NO.: R-23-0159
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN:
APPROVAL BY DEPARTMENTAL DIRECTOR
SUBMITTED TO RISK MANAGEMENT
SUBMITTED TO CITY ATTORNEY Matter ID; 23-305K
DGS
APPROVAL BY ASSISTANT CITY MANAGER
RECEIVED BY CITY MANAGER
1) ONE ORIGINAL TO CITY CLERK,
2) ONE COPY TO CITY ATTORNEY'S OFFICE,
3) REMAINING ORIGINAL(S) TO ORIGINATING
DEPARTMENT
Date
4/17/23
PLEASE PRINT AND SIGN
4/17/23
6/8/2023
PRINT: Ty McGann, AFC
SIGNATURE:
June 12, 2023
PRINT: ANN - MARIE SHARPE
SIGNATURE:
PRINT: VICTORIA ENDEZ
SI
PRINT:
SIGNATURE:
PRINT: ART NORIEGA
DccuSigned by:
I 07:22:59 ED�� ��
PRINT:
SIGNATURE:
L—r�UGFOLs r[UU44A ..
SIGNATURE:
PRINT:
SIGNATURE:
PRINT:
SIGNATURE:
PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
FFDERALLY FUNDED SUBAWARD AND
AGREEMENT #Z2834
DR 4673
CITY OF MIAMI DEPARTMENT OF FIRE -RESCUE, DIVISION OF EMERGENCY MANAGEMENT
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
Agreement Number: Z2834
FEDERALLY FUNDED SUBAWARD AND GRANT AGREEMENT for DR - 4673 - Hurricane Ian
The following Agreement is made and information is provided pursuant to 2 CFR §200.332(a)(1):
Subrecipient's name: Miami, City of
Subrecipient°s unique entity identifier: KJT5RFPiv1WTK5
Federal Award Date:
Subaward Period of Performance Start and End Date (CatA-B):
Subaward Period of Performance Start and End Date (Cat C-G):
Amount of Federal Funds Obligated by this Agreement:
Total Amount of Federal Funds Obligated to the Subrecipient
by the pass -through entity to include this Agreement:
Total Amount of the Federal Award committed to the Subrecipient
by the pass -through entity:
Federal award project description (see Federal Funding
Accountability and Transparency Act (FFATA):
Name of Federal awarding agency:
Name of pass -through entity:
Contact information for the pass -through entity:
Assistance Listing Number (Formerly CFDA Number):
9/30/2022
Sep 23, 2022- Mar 29, 2023
Sep 23, 2022- Mar 29, 2024
N/A
Grant for communities to respond to and
recover from major disasters or
emergencies and for limited mitigation
measures..
Department of Homeland Security (DNS)
Federal Emergency Management Agency
(FEMA)
Florida Division of Emergency
Management (FDEM)
2555 Shumard Oak Slvd,
Tallahassee, FL 32399-2100
97.036
Assistance Listing Program TitlelFormerly CFDA program Title): Miami, City of
THIS AGREEMENT is entered into by the State of Florida,, Division of Emergency Management, with
headquarters In Tallahassee, Florida (hereinafter referred to as the "Division"), and
(hereinafter referred to as the "Subrecipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A. The Subreciplent represents that It is fully qualified and eligible to receive these grant funds to provide
the services identified herein;
S. The Subrecipient, by its decision to participate in this grant program, bears the ultimate responsibility for
ensuring compliance with all applicable State and Federal caws, regulations and policies, and bears the ultimate
consequences of any adverse decisions rendered by the Division, the Federal Awarding Agency, or any other State
and Federal agencies with audit, regulatory, or enforcement authority;
Miami, City of
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
C. This Agreement establishes the relationship between the Division and the Subrecipient to allow the
Division to pay grant funds to the Subrecipient.
THEREFORE, the Division and the Subrecipient agree to the following:
(1) APPLICATION OF STATE LAW TO TH1S AGREEMENT
2 CFR § 200.302 provides: "Each state must expend and account for the Federal award in accordance with
state laws and procedures for expending and accounting far the state's own funds." Therefore, section 215.971,
Florida Statutes, entitled "Agreements funded with federal or state assistance," applies to this Agreement.
(2) LAWS, RULES, REGULATIONS AND POLICIES
a. Performance under this Agreement is subject to 2 CFR Part 200, entitled "Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards."
b. In addition to the foregoing, the Subrecipient and the Division shall be governed by all applicable State
and Federal laws, rules, and regulations. Any express reference in this Agreement to a particular statute, rule, or
regulation in no way implies that no other statute, rule; or regulation applies. The applicable statutes, rules, or
regulations are the statutes, rules, or regulations in effect at the tirne of the declaration of the incident through which
federal funds are awarded, or as otherwise indicated as retroactively applied.
(3) CONTACT
a. In accordance with section 215.971(2), Florida Statutes, the Division's Grant Manager shall be
responsible for enforcing performance of this Agreement's terms and conditions and shall serve as the Division's
liaison with the Subrecipient. As part of his/her duties, the Grant Manager for the Division shalt:
i. Monitor and document Subrecipient performance; and
ii. Review and document all deliverables for which the Subrecipient requests payment.
b. The Division's Grant Manager for this Agreement is;
Name Jennifer Stallings
Title Grant Program Manager
Bureau of Recovery
Address: Florida Division of Emergency Management
2555 Shumard Oak Blvd,
Tallahassee, FL 32399-2100
Telephone: (850) 815-4408
Email: Jennifer.StallingsC'a.em.myflorida.com
c, The name and address of the Representative of the Subrecipient responsible for the administration of
this Agreement is:
Name:
Adrian Plasencia
Address; 444 SW 2nd Ave, 10th Floor
Miami, FL 33130
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
Telephone: 305-416-5402
Email; APlasencia@miamigov.com
d. In the event that different representatives or addresses are designated by either party after execution of
this Agreement, notice of the name, title, and address of the new representative will be provided to the other party in
writing via letter or electronic email.
e. Systems Access: It is the Subrecipient's responsibility to maintain current active users in the Division's
grants management system in accordance with Attachment B to this Agreement (Systems Access Form').
(4) TERMS AND CONDITIONS
This Agreement contains ail the terms and conditions agreed upon by the parties.
(5) EXECUTION
This Agreement may be executed in any number of counterparts, of which may he taken as an original.
(6) MODIFICATION
Either party may request modification of the provisions of this Agreement. Changes which are agreed upon
shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement.
(7) SCOPE OF WORK
The Subrecipient shall perform the work as approved by FEMA and provide the necessary documentation to
substantiate work completed.
(8) PERIOD OF AGREEMENT/PERIOD OF PERFORMANCE
The Period of Agreement establishes a timeframe for all Subrecipient contractual obligations to be completed.
Upon execution by both parties, this Agreement shall begin on the first day of the incident period for the disaster
applicable to the agreement and shall end upon closeout of the Subrecipient's account for this disaster by the Federal
Awarding Agency, unless terminated earlier as specified elsewhere in this Agreement. This Agreement survives and
remains in effect after termination for the herein referenced Stale ano Federal audit requirements and the referenced
required records retention periods. Work may only be performed during the timeframes established and approved by
FEMA for each Category of Work type.
(9) FUNDING
a. The amount of total available funding for this subgrant is limited to the amount obligated by the Federal
Awarding Agency for all projects approved for this Subrecipient for DR - 4673 - Hurricane Ian Payments
to Subrecipients are contingent upon the granting of budget authority to the Division.
b. Pursuant to section 252.37(5)(a), Florida Statutes, unless otherwise specified in the General
Appropriations Act, whenever the State accepts financial assistance from the Federal Government or its agencies
under the Federal Public Assistance Program and such financial assistance is conditioned upon a requirement for
matching funds, the State shall provide the entire match requirement for state agencies and one-half of the required
match for grants to Local governments. Affected Local governments shall be required to provide one-half of the
required match prior to receipt of such financial assistance. Section 252,37, Florida Statutes, does not
3
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
apply to Subrecipients that are considered Private Non -Profit entities, therefore the entire non-federal share
shall be the responsibility of the Private Non -Profit Subrecipient.
c. The Executive Office of the Governor may approve a waiver to local governments for the Non -Federal
match requirement. The local government must apply for the waiver In accordance with Section 252.37(5)(b), Florida
Statutes. Local governments must apply for the match waiver independently from their respective County.
(10) PAYMENT
a The payment method used by the Division is either a Cost Reimbursement or an Advance Payment.
Advance payments will be governed by Chapter 216, Florida Statutes.
b. The Division's Grant Manager, as required by section 215,971(2)(c), Florida Statutes, shall reconcile
and verify all funds received against all funds expended during the grant agreement period and produce a final
reconciliation report. The final report must identify any funds paid in excess of the expenditures incurred by the
Subrecipient.
(11) REPAYMENTS
a. Refunds or repayments of obligated funds may be paid to the Division through check or through a
payment plan as approved by the Department of Financial Services. Additionally, FEMA. may permit the Division to
off -sot against other obligated projects where deemed appropriate. In accordance with Chapter 255, Florida Statutes,
the Subrecipient has 30 days to repay the funds from the issuance of the invoice from the Division. The Division may
impose a 1 % per month interest fee for unpaid invoices.
b. All refunds or repayments due to the Division under this Agreement are to be made payable to the order
of "Division of Emergency Management," and must include the invoice number and the applicable Disaster and
Project number(s) that are the subject of the invoice, and be mailed directly to the following address:
Division of Emergency Management
Cashier
2555 Shumard Oak Boulevard
Tallahassee FL 32399-2100
(12) RECORDS
a. As required by 2 CFR § 200.334, and modified by Florida Department of State's record retention
requirements (Fla. Admin. Code R. 1B-24.003), the Subrecipient shall retain sufficient records to show its compliance
with the terms of this Agreement and all relevant terms and conditions of the award paid from funds under this
Agreement, for a period of five (5) years from the date of submission of the final expenditure report. This period may
be extended for reasons including, but not limited to, litigation, fraud, or appeal. As required by 2 CFR § 200.303(e),
the Subrecipient shall take reasonable measures to safeguard protected personally identifiable information and other
information the Federal Awarding Agency or the Division designates as sensitive or the Subrecipient considers
sensitive consistent with applicable Federal, State, local, and tribal laws regarding privacy and responsibility over.
confidentiality.
b. The Subrecipient shall maintain all records for the Subrecipient and for all subcontractors or consultants
to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
to determine compliance with the requirements and objectives of the award and all other applicable laws and
regulations.
(13) AUDITS
a. The Subrecipient shall comply with the audit requirements contained in 2 CFR Part 200, Subpart F.
b. As required by 2 CFR § 200.337(a),. "The Federal awarding agency, Inspectors General, the Comptroller
General of the United States, and the [Division], or any of their authorized representatives, shall enjoy the right of
access to any documents, papers, or other records of the [Subrecipient] which are pertinent to the Federal award, in
order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access
to the (Subrecipient's] personnel for the purpose of interview and discussion related to such documents." The right
of access is not limited to the required retention period but lasts as long as the records are retained (2 CFR §
200.337(c).).
c. As required by 2 CFR § 200.332(a)(5), the Division, the Chief Inspector General of the State of Florida,
the Florida Auditor General, or any of their authorized representatives, shall enjoy the right of access to any
documents, financial statements, papers, or other records of the Subrecipient which are pertinent to this Agreement,
in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and
reasonable access to the Subrecipient's personnel for the purpose of interview and discussion related to such
documents.
(14) REPORTS
a. Consistent with 2 CFR § 200,329, the Subrecipient shall provide the Division with quarterly reports and
any applicable financial reporting, including reports required by the Federal Funding Accountability and Transparency
Act (FFATA). These reports shall include the current status and progress by the Subrecipient and, as applicable, all
subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this
Agreement, in addition to any other information requested by the Division.
Quarter 1 (Q1)
Quarter 2 (Q2)
Quarter 3 (Q3)
ber 1 — December 31
January 1— March 31
January 15-
April 15
April 1 — Jurie 30
July 15.
Quarter4 (Q4)
July 1 — September 30
October 15
b. The Subrecipient agrees to submit quarterly reports to the Division no later than fifteen (15) days after
the end of each quarter of the program year and to submit quarterly reports each quarter until one quarter past the
closeout of each project in the Division's Grant Management System. The ending dates for each quarter of the
program year are March 31., June 30, September 30, and December 31.
c. The closeout report is due sixty (60) days after completion of each pro ect worksheet associated with the
appljcant executing this Agreement, or sixty (60) days after termination of this Agreement, whichever first occurs.
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
d. The Subrecipient shall provide additional prograrn reports, updates, or information trt rnay be required
by the Division or the Federal awarding agency.
(15) MONITORING
a. The Division shall monitor the performance of the Subrecipient under this Agreement to ensure that the
Scope of Work is being accomplished within the specified time periods, and that other performance goals are being
met.
b, The Subrecipient agrees to comply and cooperate with any monitoring procedurestprocesses deemed
appropriate by the Division. In the event that the Division determines that an audit of the Subrecipient is appropriate,
the Subrecipient agrees to comply with any additional instructions provided by the Division to the Subrecipient
regarding such audit.
G. Small Projects, as defined in 44 CFR § 206,203, that are obligated above the Federal Simplified
Acquisition Threshold (SAT) will be subject to enhanced oversight and monitoring by the Division as authorized by 2
CFR § 200,332(a)(2).
(16) LIABILITY
a. Unless the Subrecipient is a State agency or political subdivision, as defined in section 768.28(2), Florida
Statutes, the Subrecipient is solely responsible to third parties it deals with in carrying out the terms of this Agreement.
As authorized by section 76828(19), Florida Statutes, Subrecipient shall hold the Division harmless against ali claims
of whatever nature by third parties arising from the work performance under this Agreement. For purposes of this
Agreement, Subrecipient agrees that it is not an employee or agent of the Division but is an independent contractor.
b. As required by section 768.28(19), Florida Statutes, any Subrecipient which is a State agency or political
subdivision, as defined in section 768.28(2), Florida Statutes, agrees to be fully responsible for its negligent or tortious
acts or omissions which result in claims or suits against the Division and agrees to be fiable for any damages
proximately caused by the acts or omissions to the extent set forth in section 768.28, Florida Statutes. Nothing herein
is intended to serve as a waiver of sovereign immunity by any Subrecipient to which sovereign immunity applies.
Nothing herein shall be construed as consent by e State agency or subdivision of the State of Florida to be sued by
third parties in any matter arising out of any contract
(17) TERMINATION
This Agreement terminates upon the completion of all eligible work and payment of all eligible costs in
accordance with the Public Assistance Program requirements. The Division and Subrecipient agree that all records
will be maintained until the conclusion of any record retention period.
(18) PROCUREMENT
a. The. Subrecipient must ensure that any procurement involving funds authorized by the Agreement
complies With all applicable Federal and State laws and regulations, including 2 CFR Hi 200.318 through 200.327 as
well as Appendix II to 2 CFR Part 200 (entitled "Contract Provisions for Non -Federal Entity Contracts Under Federal
Awards"). Additional requirements, guidance, templates, and checklists regarding procurement may be obtained
through the FEMA Procurement Disaster Assistance Team. Resources found here:
haps ://www.fem a. eovict re ritsierocererne nt
b. The Subrecipient must include all applicable federal contract terms for all contracts for which federal
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
funds are received.
If the Subrecipient contracts with any contractor or vendor for performance of any portion of the work required under
this Agreement, the Subrecipient must incorporate into its contract with such contractor or vendor an indemnification
clause holding the Federal Government, its employees and/or their contractors, the Division, its employees and/or
their contractors, and the Subrecipient and its employees and/or their contractors harmless from liability to third parties
for claims asserted under such contract,
c. The Subrecipient must monitor and document, in the quarterly report, the contractor's progress in
performing its work on its behalf under this Agreement in addition to its own progress.
d. The Subrecipient must ensure all contracts conform to sections 287.057 and 288.703, Florida Statutes,
as applicable.
(19) ATTACHMENTS
a. Al! attachments to this Agreement are incorporated as if set out fully.
b. In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict
or inconsistency.
c. This Agreement has the following attachments,
i. Attachment A— Certification Regarding Debarment
ii. Attachment B — Systems Access Form
iii. Attachment C— Certification Regarding Lobbying
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
SUBRECIPIENT: Miami, City of
By:
Name:
Title:
Date:
DacuSig ned by:
i
ArqaAr 1414.1o,
83L.FC Cart 4D42A .. (Signature)
Arthur Noriega V
City Manager
June 12, 2023 1 07:22:59 EDT
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By:
Date:
Digitally signed by Melissa Shirah
Melissa S h i ra h DN: d<=org, dc=fleoc, ou=DEM_Users, ou=Recovery,
n=Melissa Shirah,
mailMelissa Shirah@em mylorida com
Date: 2023.08.14 15.11.01-04'00'
Governor's Authorized Representative
Agreement Number: Z2834
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
Attachment A
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
and VOLUNTARY EXCLUSION
The Subrecipient certifies, to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
2. Have not within the five-year period preceding entering into this Agreement had one or more public
transactions (Federal, State, or Local) terminated for cause or default; and
3. Have not within the five-year period preceding entering into this proposal been convicted of or had a civil
judgment rendered against them for:
a) the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or Local) transaction or a contract under public transaction, or b)
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsffication, or destruction of records, making false statements, or receiving stolen property.
The Subrecipient understands and agrees that the language of this certification must be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, contracts under grants, loans, and
cooperative agreements) and that all contractors and sub -contractors must certify and disclose accordingly.
The Subrecipient further understands and agrees that this certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered into.
By:
Docu Signed by:
intLitr i ht
7 f oi4ft.T f L'T2D D42 A ...
Arthur Noriega V, City Manager
Name and Title
444 SW 2nd Avenue, 1Oth Floor
Street Address
Miami, FL, 33130
City, State, Zip
June 12, 2023 1 07:22:59 EDT
Date
Miami, City of
Subrecipient's Name
Z2834
DEM Contract Number
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
Attachment B
SYSTEMS ACCESS
The System Access Form is submitted with each new disaster or emergency declaration to identify the
Subrecipient's contacts for the FDEM Grants Management System in order to enter notes, review notes and
documents, and submit the documentation necessary to work the new event. The Systems Access Form is originally
submitted as Attachment "B" to the PA Funding Agreement. The Subrecipient is responsible for regularly reviewing
its contacts. Contacts should be removed within 14 days of separation, retirement, or are reassignment by the
Subrecipient. A new form will only be needed if ell listed contacts have separated from the Agency. If a new Systems
Access form is submitted, all Agency Representatives currently listed as contacts that are not included on the updated
form will be deleted from FDEM Grants Management System for the specified grant. All users must tog in on a
monthly basis to keep their accounts from becoming looked. Note; the Systems Access Form is NOT a delegation
of authority. A signatory must have an attached delegation of authority as appropriate.
Instructions for Completion
Complete the form in its entirety, listing the name and information for all representatives who will be working in the
FDEM Grant Management System. Users will be notified via email when they have been granted access. The user
must log in to the FDEM Grants Management System within twelve (12) hours of being notified or their account will
lock them out. Each user must log in within a sixty (60) day period or their account will lock them out. In the event
you try to log in and your account is locked, users must submit a request for unlocking to
RPA.HeloBeni.rnyliorida.corri,
The form is divided into twelve blocks; each block must be completed where appropriate.
Block 1: "Authorized Agent" — This should he the highest authority in your organization who is authorized to sign
legal documents an behalf of your organization. A subsequent new Authorized Agent must be designated through a
letter on letterhead from the Subrecipient's Authorized Representative. It is recommended to delegate this authority
to an organizational staff member to avoid delays in grant management (Only one Authorized Agent is allowed, and
this person will have full access(authority unless otherwise requested).
Block 2: 'Primary Contact"' — This is the person designated by your organization to receive all correspondence and
is our main point of contact. This contact will be responsible for answering questions, uploading documents, and
submitting reports/requests in POEM Grants Management System. The Authorized Agent may designate a new
Primary Contact. (Only one Primary Contact is allowed, and this contact will have full access).
Block 3: "Alternate Contact° — This is the person designated by your organization to be available when the Primary
is not. Either the Authorized Agent or Primary Contact may designate a new Alternate Contact, (Only one Alternate
Contact is allowed, and this contact will have full access).
Block 4, 5, and 6: "Other (Finance/Point of Contact. Risk Management -Insurance, and Environmental -Historic).
Providing these contacts is essential in the coordination and communication required between State and Local subject
matter experts. We understand that the same agent may be identified in multiple blocks, however we ask that you
enter the name and information again to ensure we are communicating with the correct individuals.,
Block 7 12; 'Other" (Read Only Access) — There is no limit on "Other' contacts, but we ask that this be restricted
to those that are going to actually need to leg in and have a role in reviewing the information. This designation is only
for situational awareness purposes as individuals with the "Other Read -Only" designation cannot take any action in
FDEM Grants Management System.
Note: The Systems Access Form is NOT a delegation of authority. A signatory must have an attached
delegation of authority as appropriate.
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
SYSTEMS ACCESS FORM (CONTACTS)
FEMAIGRANTEE PUBLIC ASSISTANCE PROGRAM
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
Subrecipient: Miami, City of
Box 1: Authorized Agent (Full Access)
Box 2: Primary Contact (Full Access)
Name kil�u i l# `v
Name Adrian Plasencia
Signature
EL �
Signature Plasencia, Adrian °''�'""""" 1',7; "`''a"
data 2423 46151 R53,3 -0 '40'
Organizatio @C #F F IIt P city Manager
Organization ! Official Position Emergency Manager
Mailing Address 444 SW 2nd Ave, 10th Floor
Mailing Address 444 SW 2nd Ave, 10th Floor
City, State, Zip Miami, FL 33130
Daytime Telephone 305 50-5400
City, State, Zip Miami, FL 33130
Daytime Telephone 305 416 5402
E-mail Address
APlasencia@miamigov.com
E-mail Address
ANoriega@miamigov.com
Box 3: Alternate Contact (Full Access)
Box 4: Other-Finance/Point of Contact (Full Access)
Name
Name
Signature
Signature
Organization / Official Position
Organization 1 Official Position
Mailing Address
City, State, Zip
Mailing Address
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
Box 5: Other -Risk Mgmt-Insurance (Full Access)
Box 6: Other -Environmental -Historic (Full Access)
Name
Name
Signature
Signature
Organization ! Official Position
Organization 1 Official Position
Mailing Address
Mailing Address
-
City, State, Zip
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
The
above contacts may utilize the FDEM Grants Management System 10 perform tha Subrecipient's responsibilities regarding the Public
Cpriglitoccrnanng to their level of access. The Subrecipient is responsible for ensuring that all contacts are correct and up-to-date_
QifitiAe 141416,
Subreciptent Au ortzed Representative Signature
June 12, 2023 1 07:22:59 EDT
Date
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
SYSTEMS ACCESS FORM (CONTACTS)
FEMAIGRANTEE PUBLIC ASSISTANCE PROGRAM
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
Subrecipient: Miami, City of Date:
Box 7: Other (Read Only Access)
Box 8: Other (Read Only Access)
Name
Name
Signature
Signature
Organization I Official Position
Organization 1 Official Position
Mailing Address
Mailing Address
City, State, ZIp
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
Box 9: Other (Read Only Access)
Box 10: Other (Read Only Access)
Name
Name
Signature
Signature
Organization / Official Position
Organization / Official Position
Malting Address
Mailing Address
City, State, Zip
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
Box 11: Other (Read Only Access)
Box 12: Other (Read Only Access)
Name
Name
Signature
Signature
Organization 1 Official Position
Organization 1 Official Position
Mailing Address
Mailing Address
City, State, Zip
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
Subrecipient's Fiscal Year (FY) Start: Month: SEP Day: 30
Subrecipients Federal Employer's identifiicatlon Number (EIN) 59-6000315
Subrecipient's Grantee Cognizant Agency for Single Audit Purposes: Florida Division of Emergency Management
Subrecipient's: PIPS Nlumber (If Known) 086-45000-00
12
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
Attachment C
Certification Regarding Lobbying
APPENDIX A, 44 CFR PART 18 — CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all Subrecipients shall certify and disclose accordingly,
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The Subrecipient or contractor, , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and
agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements,
a apt��°r�i t}S,c"ertification and disclosure, if any.
[L &t.ur WC*
Jlr4 re a�JLa
Signatuti r4"+
ecipient/contractor's Authorized Official
Arthur Noriega V, City Manager
Name and Title of Subrecipienticontractor's Authorized Official
June 12, 2023 1 07:22:59 EDT
Date
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
ATTEST:
DocuSigned by:
By: [—--
c46D73a0c,sas9...
Todd B. Hannon
City Clerk
APPROVED AS TO FORM AND
CORRECTNESS
By:
DocuSigned by:
City Attorney Matter ID: 2.�305K
ictoriMendez
DGS
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
DocuSigned br
gritkur
By:
i�brit. a.
[16QcrEC772DD.12A.
Arthur Noriega
City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS
By:
Ann -Marie Sharpe, Director
Department of Risk Management
Counterparts and Electronic Signatures. This Agreement may be executed in any number of counterparts, each of
which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and
the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement
(whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name
is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other
parties an original signed Agreement upon request.
FUND TITLE: Ian CAT-B Protective Measures
RESOURCES: DHS FEMA through the Division $170,747.88
APPROPRIATIONS: $170,747.88
0EtiE304dSZ38-b'£68-931ti-888£-E3L9L443 :al adoIanu3 u6!Sno04
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
AGENDA ITEM SUMMARY FORM
File ID: #13423
Date: 01 /31 /2023
Commission Meeting Date: 04/13/2023
Requesting Department: Department of Fire -
Rescue
Sponsored By:
District Impacted: AN
Type: Resolution
Subject: Accept FEMA Sub -Grant for Hurricane Ian Attributed Expenses
Purpose of Item:
Resolution to establish a Special Revenue Project entitled "Ian CAT-B Protective
Measures" consisting of a grant from the United States Department of Homeland
Security's ("DHS") Federal Emergency Management Agency ("FEMA") passed through
the State of Florida's Division of Emergency Management ("Division") to the City of
Miami ("Sub —Recipient") for the reimbursement of expenses attributable to Hurricane
Ian. Said grant funds shall be placed in Accounts 80002.181000.431000.0000.00000
(Federal Funds) and 80002.181000.434000.0000.00000 (State Funds), under Project
18-800064.
Background of Item:
This grant agreement is entered into by the State of Florida, Division of Emergency
Management, ("Division"), serving as the pass -through entity for the federal award, and
the City of Miami ("Sub -Recipient"), serving as the sub -recipient of said award, and
allows FEMA to reimburse the Sub -Recipient for expenses related to Hurricane lan.
Budget Impact Analysis
Item is Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$170,747.88
Special Revenue Account No: 80002.181000.431000.0000.00000 (Federal)
80002.181000.434000.0000.00000 (State)
Department of Fire -Rescue
Department of Fire -Rescue
Department of Fire -Rescue
Office of Management and Budget
Office of Management and Budget
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
Ty McGann
Johnny Duran
Eloy Garcia
Pedro Lacret
Marie Gouin
Arthur Noriega V
Valentin J Alvarez
Domini J. Gibbs
Victoria Mendez
Reviewed By
Fire Department Review
Fire Budget Review
Fire Chief Review
Budget Analyst Review
Budget Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Completed 02/02/2023 1:16 PM
Completed 02/02/2023 3:44 PM
Completed 02/02/2023 5:00 PM
Completed 02/06/2023 11:25 AM
Completed 02/06/2023 3:54 PM
Completed 02/07/2023 2:01 PM
Completed 02/23/2023 3:20 PM
Completed 03/08/2023 6:07 PM
Completed 03/10/2023 9:38 AM
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
City Commission
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Todd B. Hannon Meeting Completed 03/23/2023 9:00 AM
Valentin J Alvarez Legislative Division Review Completed 04/03/2023 1:51 PM
Domini J. Gibbs ACA Review Completed 04/04/2023 1:30 PM
Victoria Mendez Approved Form and Correctness Completed 04/04/2023 1:47 PM
Maricarmen Lopez Meeting Completed 04/13/2023 9:00 AM
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
City of Miami
Legislation
Resolution
Enactment Number: R-23-0159
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamgov.com
File Number: 13423 Final Action Date:4/13/2023
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING A FEDERALLY -
FUNDED SUB -AWARD AND GRANT ("GRANT") FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY'S FEDERAL EMERGENCY
MANAGEMENT AGENCY PASSED THROUGH THE STATE OF FLORIDA'S DIVISION
OF EMERGENCY MANAGEMENT TO THE CITY OF MIAMI ('CITY") FOR THE
REIMBURSEMENT OF EXPENSES ATTRIBUTABLE TO HURRICANE IAN;
ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "IAN CAT-B
PROTECTIVE MEASURES" CONSISTING OF SAID GRANT; FURTHER
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A GRANT
AGREEMENT, INCLUDING ANY AND ALL NECESSARY DOCUMENTS,
AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO
THE CITY ATTORNEY, FOR THE ACCEPTANCE AND ADMINISTRATION OF THE
GRANT AND COMPLIANCE WITH THE TERMS AND CONDITIONS THEREOF.
WHEREAS, the State of Florida's Division of Emergency Management ("Division")
serves as a pass -through entity for the United States Department of Homeland Security's
("DHS') Federal Emergency Management Agency ("FEMA") for the issuance of a federally
funded sub -award and grant award ("Grant") for expenses attributable to Hurricane Ian
("Purpose"); and
WHEREAS, the City of Miami ("City") provided response and recovery measures to the
communities affected by Hurricane Ian; and
WHEREAS, the City is requesting reimbursable expenses in an estimated amount of
Two Hundred Eleven Thousand Dollars and Zero Cents ($211,000.00) for the Purpose stated
herein; and
WHEREAS, funds from the Grant shall be used to establish a new Special Revenue
Project for the stated Purpose and placed in Account Nos. 80002.181000.431000.0000.00000
(Federal Funds) and 80002.181000.434000.0000.00000 (State Funds) under Project No. 18-
800064; and
WHEREAS, it is appropriate for the City Commission to authorize the City Manager to
accept the Grant, establish a Special Revenue Project, and to negotiate and execute a grant
agreement, including any and all necessary documents, amendments, renewals, and
extensions, all in forms acceptable to the City Attorney, for the acceptance and administration of
the funds and compliance with the terms and conditions thereof;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
DocuSign Envelope ID: EDD757C3-38BB-41F5-893A-BF28ADOE343C
Section 2. The City Manager is hereby authorized' to accept the Grant, inclusive of any
additional future amounts awarded, subject to budgetary approval at the time of need for the
Purpose stated herein.
Section 3. The following new Special Revenue Project is established and resources are
allocated and appropriated, with any additional future amounts awarded to the City to be
allocated and appropriated accordingly at the time of award and receipt, as described below:
FUND TITLE: Ian CAT-B Protective Measures
RESOURCES: DHS FEMA through the Division $211,000.00
APPROPRIATIONS:
$211,000.00
Section 4. The City Manager is further authorized' to negotiate and execute a grant
agreement, including any and all necessary documents, amendments, renewals, and
extensions, all in forms acceptable to the City Attorney, for the acceptance and administration of
the Grant and compliance with the terms and conditions thereof.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
10/2023
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Olivera, Rosemary
From: Martinez, Maria
Sent: Wednesday, August 30, 2023 10:21 AM
To: Olivera, Rosemary; Hannon, Todd; Lee, Denise
Cc: McGann, Tyrone; Guerra, Jose
Subject: Matter ID# = 23-305K - Hurricane Ian Subgrant Agreement
Attachments: SR-DR-4673_Z2834-City-of-Miami-Funding-...ement-Fully-
Executed-1755161-57533.pdf
Good morning Rosemary,
Please find attached a fully executed agreement that is to be retained as an original for the City.
Regards,
Maria T. Martinez
Administrative Assistant I
Department of Fire -fescue
Technical -Services Division
305.416.1672 (Office)
305.400.5316 (Falc)
mmartinez@miamigov.com
i