The URL can be used to link to this page

Home My WebLink AboutR-77-0445RtSOLt tION NO ,1741455:___ A` tEt(51XTION AuTHORZING AN EXPENDITURE 0 3 &;' 0 s ..VROM..THE , CONTI tGt NCX FUND To OVIDE_ PAYMENT TO PEAT, MARWICK, M ITCHELL & Q.. IN THE AMOUNT OF $650 AND PAYMENT TO R.W. BECK AND ASSOCIATES IN THE AMOUNT OF $,055 FOR OUTSTANDING BALANCES FOR PROS FESSIONAL CONSULTATION SERVICES ASSOCIATED WITH SOUTHERN BELL TELEPHONE AND TELEGRAPH :FRANCHISE NEGOTIATIONS AND POLE ATTACHMENT STUDY CHARGES APPLICABLE TO THE INSTALLATION OP STREET LIGHTING FIXTURES. WHEREAS, the City Commission adopted Resolutidn 518 engaging the services of R. W. Beck and Associates No to provide technical assistance for the Southern Bell Telephone and Telegraph Company franchise negotiations; and WHEREAS, the City Commission adopted Motion 76-818 authorizing an audit on the Southern Bell Telephone and Telegraph Company franchise account for clarification involving revenues; and WHEREAS, there remains an encumbered balance of $946.88 in the Southern 13e11 Telephone and Telegraph franchise negotiation account; and WHEREAS, there remains a balance owed to R. W. Beck and Associates of $3,526.42; and WHEREAS, there remains a balance owed to R. W. Beck and Associates of $474.52 for the pole attachment charges applicable to the installation of street lighting systems; and WHEREAS, there remains a balance of $650 owed to Peat Marwick, Mitchell & Co. for an audit performed on the Southern Bell Telephone and Telegraph franchise account; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. An expenditure of $3,705 from the Contingency Fund la hereby authorized to provide payment to Peat, Marwick & Cip, in the amount of $650 and payment to R. W. Beck and Associates in the amount of $3,055 for outstanding balances for professional it 14 CITY COMMISSION MEETING OF MAY ,a1 1977 emownoN NO.,+/+. ..". , it&t t 't s t [ wit t Ut ff ii 1 P% 0i.04r'& h . r&hehi ti t s Yid psi t' dcGhmdrit h.i 6u 11i31. t t nstailat s t cif 0060 ii tti it timttiro§ ti •13ASgtD App - pOistE t .:day 'O f �.. M MAUR I CE ,::: ERR . _.: MAURICE.A, FERRE MAYO CZ CL' 'R PREPARED AND APPtIOVED . $' ROBERT F .. CLARK ASSISTANT CITY ATTORNEY,. APP OED AS TO FORM AND..CORRECTNESS: • oseph: dfaasie e ty Mat ger. ; 0 PU din € Agreeite rte with R, W, beak and ;Associates and: Peati Marwick, Mitchel.': & to, oward V,„ daty, Director epatthent of Managehent Services This MeitorandUm is prepared for the pUtpose of oUtli iin J infot nation that is pertinent to the funding of'the R+ t. Beck and Associates agreefient With the City of Miami. Ct May 27, 1976, the City Commission passed Resolution No, 76-518 engaging the services of R, W. Beck and Associates to provide technical assistance both prior to, and during, the current franchise negotiations. With Southern Bell Telephone and Telegraph Company. The sum of $10,000 Was authorized for these services from Special Programs and Accounts, Executive Surplus Salary Account (a copy of the resolution is Attachment No. 1). Obligationsnow exist that are in excess of the appropriation. This results from two factors: (1) invoices from R. W. Beck and Associates exceed $10,000; and (2) charges have been made against the appropriation and: further obligations incurred which do not directly relate to the enabling resolution. The following will explain the situation in more detail and will recommend action to be taken: The 'invoices from R. W. Beck and Associates for technical assistance relating to the franchise negotiations (autho rized by Resolution No. 76-518) amount to $10,279.54, which is $279.54 above the allocated amount. To date, $6,753.12 has been paid to the company for those services, and invoices amounting to $3,526.42 remain outstanding. During the Southern Bell Telephone and Telegraph Company, franchise negotiations, the City Commission, on September 23,, 1976, requested Peat, Marwick, Mitchell & Co. to per form an audit on the Southern Bell Telephone and Telegraph Company franchise account for clarification involving revenues within the franchise tax base (a copy of Motion No. 76-818 is Attachment No. 2). At'the time of the request and to this date, the Commission did'not provide funding. When the invoices were received,',, the Finance Department charged the expenses against the appropriation authorized.by-Resolution No. '76-518,.which das i td'fided 'fob the n ' :' Beck acid AggOdiat'es adr''ee ie itt fie amotiht psis WAS $2 661 this payffionts against the '$ .0" 666 appt priation *WM . 2 for 1tr , heik and AddbL' elates and $2000 for peat, Marwick, Mitchell tY`t5r1.1.ld€t `.'a balaree 'Of $946,88 ih the account, % invoice fIOM Peat, Marwick, Mitchell & to, tetains outstanding ih the AMOUnt of $650100, in addition, the city Manager requested R. W, Beck and Associates, oh ` dune 30.) 1956, tb 'deVelop inforffiatioh for pole attachment charges applicable to the installation of hatteet lighting systeths including fittures and appurtem trances owned by the City on Florida Pottier and Light Company poles" tior to the street lighting bond issue election oti Se tember 23, 1976 (acopy, of the Work Order Agreement is Attachtnent,No, 3), The cost for this service` is $474,52, No funds Mere authorized for this purpose. A summary of the transactions and obligations is beloW: Resolution No. 16-518 Appropriation $10, 000, 00 , Less: Payments:' To R.:`W. 'Beckand Assboiates (franchise negotiations) $6 ,753.12 05312 To-Peat,Marwi°ck, Mitchell Balance $ 946:88 Less of tstanding Obligations: To R.�' W. Beck and Associates (franchise negotiations) To; A..W. Beck and Associates (pole attachment study) To Peat, Marwick, Mitchell &.Co Requirements above Appropriation 3,526.42 474.52 650.00' 4,650,94 $-3,704.06:,' To fulfill these outstanding obligations, the City must pay :a total of $4,650.94. If. the balance remaining in the Resolution. No.76-518 account, $946.88, is used for this purpose, the: amount forwhich funds are not currently available will become $3,704.06. It is recommended that funds in the amount of $3,705.00 be appropriated from the Contingency. Fund account. A proposed resolution authorizing payment of these obligations is attached. Attachments (3) cc,• George `;Knox; Jr., Ci.ty;._Attorney Clark Merrill, , Intergovernmental Affairs Coordinator: Robert Homan, Administrative' Assistant to'the City Manager::