HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #18531
Date: 11/13/2025
Commission Meeting Date: 01/08/2026
Type: Ordinance
Subject: PULLED - Amend Code -
Chapter 2 - Quorum Requirements -
LGBTQ Advisort Board
Requesting Department: Department of
Human Services
Sponsored By:
District Impacted: All
PURPOSE OF ITEM:
AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING CHAPTER 2/
ARTICLE XI/DIVISION 2/SECTION 2-887 OF THE CODE OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED ("CITY CODE") TITLED "QUORUM REQUIREMENTS;
EXCEPTIONS," MORE PARTICULARLY BY INCLUDING THE LGBTQ ADVISORY
BOARD ON THE LIST IN SECTION 2-887(8) OF CITY BOARDS SUBJECT TO
QUORUM REQUIREMENTS PROVIDED FOR ELSEWHERE IN THE CITY CODE;
FURTHER AMENDING CHAPTER 2/ARTICLE XI/DIVISION 25/SECTION 2-1352 OF
THE CITY CODE TITLED "MEETINGS; QUORUM AND VOTING; ATTENDANCE
REQUIREMENTS; PARLIAMENTARY AUTHORITY; RULES OF PROCEDURE;
MINUTES; ASSIGNMENT OF STAFF; LEGAL COUNSEL; AND NOTICES AND
FILING OF RECORDS," MORE PARTICULARLY BY AMENDING THE LGBTQ
ADVISORY BOARD'S QUORUM AND VOTING REQUIREMENTS DETAILED IN
SECTION 2-1352 (b) OF THE CITY CODE.
BACKGROUND INFORMATION:
The City of Miami LGBTQ+ Advisory Board was established to serve as a conduit
between the City and its LGBTQ+ residents and visitors, providing recommendations to
promote equality, inclusion, and improved quality of life. Since its inception, the Board
has played an active role in advising the City Commission on matters impacting the
LGBTQ+ community and supporting initiatives that foster mutual understanding and
respect. However, the Board has periodically faced challenges in achieving quorum due
to attendance fluctuations, which has hindered its ability to conduct official business and
fulfill its advisory duties. To ensure continued functionality and efficiency, the LGBTQ+
Advisory Board proposes amendments to the City Code to align its quorum
requirements with those of other City boards with modified provisions. Specifically, the
proposed ordinance seeks to include the LGBTQ+ Advisory Board in the list of boards
under Section 2-887(8) of the City Code that have distinct quorum standards and
establish that three (3) members shall constitute a quorum for the purpose of convening
meetings. These changes aim to strengthen the Board's operational capacity while
maintaining accountability and compliance within the City's governance framework.
Budget Impact Analysis
City of Miami File ID: 18531 (Revision:) Printed On: 4/6/2026
Item is NOT
Item is NOT
Item is NOT
Total Fiscal
N/A
an Expenditure
Related to Revenue
funded by Bonds
Impact:
City Commission
Department of Human Services
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
City Commission
Reviewed B
Maricarmen Lopez
David Gilbert
Aniska Elliott
Marie Gouin
Barbara Hernandez
Natasha Colebrook -Williams
James Reyes
George K. Wysong III
Todd B. Hannon
Meeting
Department Head Review
Budget Analyst Review
Budget Review
Assistance City Manager Review
Deputy City Manager Review
City Manager Review
Legislative Division Review
Approved Form and Correctness
Meeting
Completed 01/08/2026 9:00 AM
Completed 01/09/2026 1:07 PM
Completed 01/12/2026 7:20 AM
Completed 01/12/2026 10:12 AM
Rejected 01/12/2026 3:34 PM
Pending
Pending
Pending
Pending
Pending 01/22/2026 9:00 AM
City of Miami File ID: 18531 (Revision:) Printed On: 4/6/2026
City of Miami
Legislation
Ordinance
Enactment Number
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 18531 Final Action Date:
AN ORDINANCE OF THE MIAMI CITY COMMISSION AMENDING
CHAPTER 2/ARTICLE XI/DIVISION 2/SECTION 2-887 OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE") TITLED
"QUORUM REQUIREMENTS; EXCEPTIONS," MORE PARTICULARLY BY
INCLUDING THE LGBTQ ADVISORY BOARD ON THE LIST IN SECTION
2-887(8) OF CITY BOARDS SUBJECT TO QUORUM REQUIREMENTS
PROVIDED FOR ELSEWHERE IN THE CITY CODE; FURTHER
AMENDING CHAPTER 2/ARTICLE XI/DIVISION 25/SECTION 2-1352 OF
THE CITY CODE TITLED "MEETINGS; QUORUM AND VOTING;
ATTENDANCE REQUIREMENTS; PARLIAMENTARY AUTHORITY;
RULES OF PROCEDURE; MINUTES; ASSIGNMENT OF STAFF; LEGAL
COUNSEL; AND NOTICES AND FILING OF RECORDS," MORE
PARTICULARLY BY AMENDING THE LGBTQ ADVISORY BOARD'S
QUORUM AND VOTING REQUIREMENTS DETAILED IN SECTION 2-
1352 (b) OF THE CITY CODE.
WHEREAS, Chapter 2, Article XI, Division 25 of the Code of the City of Miami, Florida
("City"), as amended ("City Code"), provides for the creation and review of the Lesbian, Gay,
Bisexual, Transgender, Queer ("LGBTQ") Advisory Board; and
WHEREAS, the LGBTQ Advisory board shall be composed of seven voting members
appointed by the mayor and city commissioners, however the City Code requires a minimum
of five voting members to make quorum
WHEREAS, from time to time the LGBTQ Advisory Board has had issues with
attendance which effects the LGBTQ Advisory Board's ability to establish quorum and
conduct its necessary business; and
WHEREAS, Chapter 2, Article XI, Division 2 of the City Code provides for the
creation and review of the City's boards generally; and
WHEREAS, a change to the LGBTQ Advisory Board's quorum requires an
amendment to Section 2-887 of the City Code to include the LGBTQ Advisory Board on the
list of City boards subject to quorum requirements provided for elsewhere in the City Code;
and
WHEREAS, the LGBTQ Advisory Board desires to amend Chapter 2/Article
XI/Division 2/Section 2-887 of the City Code titled "Quorum requirements; exceptions," more
particularly by including the LGBTQ Advisory Board on the list in Section 2-887(b) of City
boards subject to quorum requirements provided for elsewhere in the City Code.
WHEREAS, the LGBTQ Advisory Board desires to amend Chapter 2/Article
XI/Division 25 /Section 2-1352 of the City Code titled "Meetings; quorum and voting;
attendance requirements; parliamentary authority; rules of procedure; minutes; assignment
of staff; legal counsel; and notices and filing of records," more particularly by amending the
City of Miami File ID: 18531 (Revision:) Printed On: 4/6/2026
LGBTQ Advisory Board's quorum and voting requirements detailed in Section 2-1352(b) of
the City Code to allow three (3) members present at a meeting to constitute a quorum for
the purpose of convening the meeting and to allow a majority of those present and voting to
be required for any action to be taken;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted
and incorporated as if fully set forth in this Section.
Section 2. Chapter 2 of the City Code is hereby amended as follows:
CHAPTER 2
ADMINISTRATION
Sec. 2-887. - Quorum requirements; exceptions.
(a) Except for those boards listed in subsection (b) hereinbelow or where provided elsewhere in this
Code, a quorum for all boards' meetings, shall consist of fifty percent (50%) plus one of
the board's total membership. The decision of a majority of the board members present and voting at
a meeting at which a quorum is present shall be the decision of the board.
(b) The following boards are subject to quorum requirements as provided for elsewhere in this Code.
Affordable Housing Advisory Committee
Audit Advisory Committee
Bayfront Park Management Trust
Downtown Development Authority
Equal Opportunity Advisory Board
Historic and Environmental Preservation Board
Lesbian, Gay, Bisexual, Transgender, Queer ("LGBTQ") Advisory Board
Miami Arts and Entertainment Council
Miami Forever Bond Program Citizens' Oversight Board
Parks and Recreation Advisory Board
Urban Development Review Board
***
DIVISION 25. - LESBIAN, GAY, BISEXUAL, TRANSGENDER, QUEER ("LGBTQ") ADVISORY
BOARD
Sec. 2-1350. - Creation.
There is hereby created and established the Lesbian, Gay, Bisexual, Transgender, Queer ("LGBTQ")
advisory board.
(Ord. No. 13891, § 2,2-13-20)
Sec. 2-1351. - Composition; membership.
City of Miami File ID: 18531 (Revision:) Printed On: 4/6/2026
(a) Composition. The LGBTQ advisory board shall be composed of seven voting members appointed
by the mayor and city commissioners. Each city commissioner and the mayor may appoint one
person to the LGBTQ advisory board. The city commission will make one at -large appointment.
(b) Qualifications. Each member of the LGBTQ advisory board shall be a permanent resident and
duly qualified elector of the city, unless the city commission waives the residency requirement by a
two-thirds vote of its membership, and shall be of an outstanding reputation of integrity,
responsibility, and commitment to serving the community. The membership of the LGBTQ advisory
board shall be broadly representative of the various social, racial, religious, linguistic, cultural,
economic, national origin and geographic groups comprising the population of the city. Each member
shall have an outstanding reputation for community pride, interest, integrity, responsibility, and
business or professional ability and a documented commitment to the LGBTQ community.
(c) Vacancies. Vacancies shall be filled in the same manner by which the original members were
appointed, with a special emphasis on choosing persons who represent the demographic
composition of the entire community.
(d) Terms of office. The provisions set forth in section 2-885 of this article shall apply to all members
of the board.
(Ord. No. 13891, § 2,2-13-20)
Sec. 2-1352. - Meetings; quorum and voting; attendance requirements; parliamentary authority; rules
of procedure; minutes; assignment of staff; legal counsel; and notices and filing of records.
(a) Meetings. The board shall hold at least one regularly scheduled meeting each month, except
during the month of August. Other meetings of the board may be scheduled at the call of the board's
chairperson. All meetings shall be open to the public and are subject to the Florida Sunshine Law or
Florida Public Records Law. The meetings shall be held at City Hall, located at 3500 Pan American
Drive, Miami, Florida, unless the board elects to hold a meeting at another location and such location
has been duly noticed.
(b) Quorum and voting. The provisions set forth in section 2 887 of this article shall apply to all
meetings of the board. Three (3) members present shall constitute a quorum for the purpose of
convening a meeting. A majority of those present and voting is required for any action to be taken by
the members.
(c) Attendance requirements. The provisions set forth in section 2-886 of this article shall apply to all
members of the board.
(d) Parliamentary authority; rules of procedure. The board shall use Roberts Rules of Order (current
edition) as its parliamentary authority or may adopt its own order of business and rules of procedure
governing its meetings, and actions on matters within its jurisdiction, not inconsistent with the
provisions set forth herein, which rules of procedure shall be filed with the city clerk.
(e) Minutes. Copies of minutes of all board meetings shall be furnished to the mayor, commissioners
and the city manager.
(f) Assignment of staff. It shall be the duty of the city manager to provide administrative support to
the board, which shall include the services of an individual to keep minutes of meetings, maintain
board correspondence, post meeting notices, file reports and perform all other necessary support
functions.
(g) Legal counsel. The city attorney shall serve as legal counsel to the board.
City of Miami File ID: 18531 (Revision:) Printed On: 4/6/2026
(h) Notices and filing of records. The provisions set forth in section 2-888 of the City Code shall apply
to the board. Notice of meetings shall be posted by the city clerk at City Hall and other appropriate
locations after being apprised by the board of an upcoming meeting(s). Advertised public notice of
meetings are not required. It shall be the duty of the city clerk to comply with applicable laws related
to filing of records and section 2-889 of the City Code.
(i) Election of officers. The board shall choose from among themselves a chairperson and vice -
chairperson to serve for terms of one year each, and shall choose other officers as they deem
appropriate.
(Ord. No. 13891, § 2, 2-13-20)
Sec. 2-1353. - Powers and duties.
The LGBTQ advisory board shall have the following powers, duties, functions, and responsibilities:
(1) To serve as a vehicle for a systematic and periodic assessment of the quality of life
of LGBTQ residents of and visitors to the city;
(2) To foster mutual understanding, tolerance, and respect for the LGBTQ community in the city;
(3) To cooperate in the development of educational programs dedicated to the improvement of the
lives of LGBTQ residents and visitors by eliciting support from public and private entities engaged in
the inculcation of ideals of tolerance, mutual respect and understanding for the LGBTQ community;
(4) To make recommendations to the city commission with respect to all issues affecting or relating
to the LGBTQ community;
(5) To recommend solutions to the social, economic, cultural and political problems in
the LGBTQ community, as well as to serve as liaison between the LGBTQ community and the city
community at large;
(6) To encourage and attract LGBTQ businesses to the city, to assist LGBTQ businesses located in
the city, and to promote economic development, especially job creation in the city;
(7) To promote positive images and concepts of the LGBTQ community as well as promote their
many contributions to our society;
(8) To conduct studies through fact-finding and analysis of problems encountered by
the LGBTQ community;
(9) To examine and recommend revisions in Miami policies and procedures having potentially
negative consequences for LGBTQ individuals;
(10) To serve as a forum to which individuals and groups can express concerns related to issues of
homophobia and transphobia;
(11) To continue to strengthen ties with the larger Miami community;
(12) To conduct outreach to other entities and the community, including but not limited to the
city's LGBTQ community;
(13) To perform such other duties as may from time to time be assigned to it by the city commission.
(Ord. No. 13891, § 2, 2-13-20)
Secs. 2-1354-2-1359. - Reserved
City of Miami File ID: 18531 (Revision:) Printed On: 4/6/2026
APPROVED AS TO FORM AND CORRECTNESS:
City of Miami File ID: 18531 (Revision:) Printed On: 4/6/2026