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HomeMy WebLinkAbout24384AGREEMENT INFORMATION AGREEMENT NUMBER 24384 NAME/TYPE OF AGREEMENT RAINY DAY PRINTING LLC DESCRIPTION CLIENT PAYMENT & PRINTING SERVICES AGREEMENT/PAYMENT, PRINTING MAILING & WAREHOUSING SERVICES/MATTER ID: 22-860 EFFECTIVE DATE February 21, 2023 ATTESTED BY TODD B. HANNON ATTESTED DATE 5/1/2023 DATE RECEIVED FROM ISSUING DEPT. 5/1/2023 NOTE DOCUSIGN AGREEMENT BY EMAIL DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 AL v. CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: DEPT. CONTACT PERSON: Aimee Gandarilla NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Rainy Day Printing LLC Department of Procurement EXT. 1906 IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? I TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? r TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY) Agreement YES NO ES ❑ NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT PURPOSE OF ITEM (BRIEF SUMMARY): Client Payment and Printing Services Agreement with Rainy Day Printing LLC COMMISSION APPROVAL DATE: FILE ID: ENACTMENT NO.: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN DIRECTOR OF PROCUREMENT/CHIEF PROCUREMENT OFFICER April 23, 2023 Annie Perez, CPPO I 06:15:16 ,EDT---,,_ SIGNATURE: --¢^^^-- .^-7 RISK MANAGEMENT April 24, 2023 Ann -Marie Sharpe I 06:45:09 o s,9..de, SIGNATURE: Frk ralk,vy �2id�^2iA2dACd... CITY ATTORNEY Matter 20-860 April 25, 202;: Victoria M�ndez I 16:0:4 f-Do —..de, SIGNATURE: 7°-�1, ASSISTANT CITY MANAGER, CHIEF FINANCIAL OFFICER April 28, 2023 Larry Spring CPA I 13 :08: 5 EDT9 SIGNATURE: 5„h s n ASSISTANT CITY MANAGER, CHIEF OF OPERATIONS Natasha Colebrook -Williams SIGNATURE: DEPUTY CITY MANAGER Nzeribe Ihekwaba, Ph.D., PE SIGNATURE: MANAGER May 1, 2023 I V rthCITY 06:10 r27o EDT SIGNATURE: rart6, Novi CITY CLERK May 1, 2023 I Todd�QHannon 1%1C�IV l,5, ,kgT oo.s;s..,,,, PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 IAFI I{SPAT 1 I City of Miami Office of the City Attorney Legal Services Request To: Office of the City Attorney From: Richard McLaren Contact Person Sr. Procurement Contracting Officer Title 4/21/2023 Date: Procurement Requesting Client (305) 416-1958 Telephone Legal Service Requested: Matter 20-860 Client Payment and Printing Services Agreement with Rainy Day Printing LLC Complete form and forward to the Office of the City Attorney or e-mail to Legal Services. Do not assume that the Office of the City Attorney knows the background of the question and/or issue, such as opinions on the same or similar issues, the existence of relevant memos, correspondence, etc. Please attach to this form and/or e-mail all pertinent information relating to the subject. Once your request has been assigned, an e-mail will be sent to you with the Assigned Attorney's name and the issued matter identification number. All attorneys in the Office of the City Attorney shall fully comply with the Rules Regulating the Florida Bar. For Legal Services requesting an opinion from the Office of the City Attorney: nlssue opinion in writing. Publish opinion after issuance. Authorized by: Annie Perez Date response requested by: BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: Date: File No. Approved by: Ultimate Client: Comments: D / R Date: Copy returned to Requesting Client Type: Matrix: Category: Copy to Ultimate Client rev. 04/14/2017 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 PROFESSIONAL SERVICES AGREEMENT OVERVIEW PSA TITLE: Service Agreement with Rainy Day Printing dba Smart Payables 1. AWARD DELEGATED AUTHORITY: 0 Chief Procurement Officer — Authority level of $5,000 annually ❑ City Manager — Authority level of $ ❑ City Commission — RESOLUTION No. 2. PROCUREMENT METHOD: ❑ RFP/RFQ ❑ IFB ❑ SOLE SOURCE ❑ PIGGY -BACK ❑ PROFESSIONAL SERVICES UNDER $25,000 0 OTHER (Please explain): Service Bureau Agreement for $5,000 3. WHAT IS THE SCOPE OF SERVICES? Print and mail checks for Risk Management 4. IF CITYWIDE, WHAT ARE THE MOST FREQUENT USER DEPARTMENTS? Risk only 5. IS THE AWARDEE INCUMBENT? N/A 6. IS THE PRICING HIGHER, LOWER OR THE SAME AS THE CURRENT CONTRACT? N/A 7. WHEN DOES THE CURRENT CONTRACT EXPIRE? N/A 8. WHAT WAS THE PREVIOUS SPEND ON THE CURRENT CONTRACT? N.A 9. WHAT IS THE METHOD OF AWARD (Group, Item by Item etc.)? N/A DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 Client Payment and Printing Services Agreement This Client Payment and Printing Services Agreement ("Agreement") made this 21 day of February 20 ("Effective Date"), by and between Rainy Day Printing LLC ("RDP"), a Colorado limited liability company, having its principal office at 12742 E. Caley Avenue Suite 2C, Centennial, CO 80111, which does business as SmartPayables, and "Client" City of Miami, a Florida Municipal Corporation, having its principal office at 444 SW 2ndAve, Miami, Florida33130 RECITAL S WHEREAS, RDP is a company that provides its clients with various client payment, printing, mailing and warehousing services ("Services") as more fully set forth below; and WHEREAS, Client needs procuring some or all of the Services and wishes to retain RDP to perform such services. NOW, THEREFORE, intending to be legally bound, the parties hereto agree as follows: 1. Services RDP shall furnish to Client, the Services, as set forth in Exhibit A hereto. 2. Term This Agreement shall be for a term of three (3) years from the Effective Date and may be extended by mutual agreement of the parties unless terminated by either party as set forth herein. Either party may terminate this Agreement, or any individual service provided by RDP upon thirty (30) days written notice to RDP as set forth herein. Upon cancellation or termination of Client's account, RDP will invoice any fees and expenses due to RDP. 3. Fees. In consideration of the Services to be rendered pursuant to this Agreement, Client shall pay RDP the fees set forth in Exhibit A hereto. All fees shall be due and payable within forty-five (45) days of Client's receipt of each invoice for Services rendered. Fees are subject to change with written notice to the Client. 4. BILLING: Client will be invoiced every MONDAY for the previous week's transactions. All invoices will be paid within forty-five (45) days of receipt via CHECK or ACH. Client shall have ten (10) days to dispute any invoice. Any disputed amounts may not be offset from future invoice payments. 5. Change in Ownership and Multiple Signatories. In the event Client's authorized signatory changes, Client must, within five (5) business days, notify RDP as required in the Notice Section herein. 6. Federal and State Regulations. The Office of Foreign Assets Control ("OFAC") of the United States Department of the Treasury administers and enforces economic and trade sanctions based on U.S. foreign policy and national security goals against targeted foreign countries, terrorists, international narcotics traffickers, and those engaged in activities related to the proliferation of weapons of mass destruction. OFAC acts under Presidential wartime and national emergency powers, as well as authority granted by specific legislation, to impose controls on transactions 1 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 and freeze foreign assets under US jurisdiction. RDP reviews and complies with these regulations and periodically reviews the OFAC sanctions list generated and developed by OFAC and other Federal agencies. In accordance with OFAC regulations, RDP will not send checks or other payments to any entity listed or residing in any country that is listed on the OFAC sanction list. As part of the Federal and state regulations of which RDP is subject, RDP may be required to cooperate with and participate in investigations of customers and customer transactions. Because of the foregoing, Client agrees and understands that appropriate authorities may require RDP to make disclosures of customer information and transactions to Federal, state, and banking authorities and if requested, RDP will cooperate with and participate in customer investigations. Unless otherwise prohibited by law, such disclosures may include, without limitation, company and administrator information, transaction information, IP address, communications, and usage history. 7. Due Diligence and Know Your Customer Policies. RDP is required to perform due diligence on new customers and to periodically review current customers to make sure the payments managed by RDP are for legitimate and legal purposes. Client agrees to cooperate promptly with RDP in any due diligence requests that RDP may submit to Client. Moreover, Client agrees and understands that due diligence requests by RDP benefit all clients by ensuring that all customers of RDP are bona fide and legal business operations. These due diligence operations benefit all clients of RDP by protecting the services provided and ensuring the continuity of the RDP business model. All information provided in the RDP or RDP Client Application ("Application") must be truthful, including Client's business website's title, description, category, and all other requested information. Provision of false, incorrect, or deceptive information may result in thetermination, locking or closing of Client's RDP account. Client hereby grants to RDP the right to access the Client's site through manual observation or automated search techniques in order to confirm the accuracy of the application information. Client agrees to provide true, accurate and complete Application information and to maintain and promptly update the Client account information as applicable. Client agrees not to impersonate any other person or use a name that Client is not authorized to use. If any information provided is untrue, inaccurate, not current, or incomplete, without limiting other remedies, RDP has the right to terminate the Client's use of the Service. Client hereby authorizes RDP, directly or through third parties, to make any inquiries considered necessary to validate the information contained in the Application. This may include ordering a credit report and performing other credit checks or verifying the information Client provides against third party databases. RDP regularly reviews its clients to ensure they are properly identified, and this is enforced through a rigorous know your customer policy. Customers may not be on any list of known fraudsters, terrorists, money launderers, Office of Foreign Assets Control's Specially Designated Nationals list, lists from third party vendors that track links between persons regarded as high - risk owing to negative reports in the media about them or in public records or any other lists that are now or may become available to RDP in the future. RDP refuses to work with or process 2 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 payments for any customer that is found to be undesirable, illegal or appears on one or more lists as listed above. 8. RDP Acceptable Use Policy. Client agrees to follow and abide by the RDP Acceptable Use Policies ("AUP") located in Exhibit B, which may be amended from time to time. RDP will notify Client with forty-five (45) days written notice. The types of conduct outlined in the Acceptable Use Policies and/or set forth herein in this Section 8 are grounds for immediate suspension of service pending investigation by RDP and may result in termination of any and all accounts held by the individual, corporation, or website associated with these violations. Client will also be held responsible for the actions of Client's business relationships (referrers, Associates, affiliates, customers, business partners, etc.) that impact RDP. Client cooperation is necessary to ensure that those involved in these relationships comply with RDP's AUP and those of RDP's providers. If Client or any of Client's business relationships violate any of the RDP policies and procedures, RDP expects Client to make certain that they immediately cease the non- compliant action or that Client discontinues association with said business relationships. Continuing violations by Client or Client's business relationships may result in RDP, in its sole discretion, terminating services as set forth herein. RDP reserves the right to refuse to conduct business with Client for any reason and at any time in RDP's sole discretion. 9. Default. Client shall be in default if it fails to pay fees due to RDP when due, is subject to the provisions of Section 6 herein or violates any other provision of this Agreement. In any situation of default, RDP may terminate this Agreement immediately with written notice to Client. 10. Relationship Between Parties. RDP's relationship to Client under this Agreement is that of independent contractor. Neither RDP nor RDP's employees, consultants, subcontractors, or agents, shall be or shall be deemed to be an employee or servant of Client. None of the benefits provided by Client to its employees, including without limitation workers' compensation and unemployment insurance, shall be available to RDP or RDP's employees, consultants, servants, or agents as a result of this Agreement. 11. Confidentiality and Confidential Information. The whole of this following section is subject to the Public Records Law of Chapter 119 of the Florida Statutes. The parties agree that the protection of confidential information is vital to the business success of both parties and thus they are desirous of detailing the duties and obligations of each party to ensure the best protection of confidential information belonging to each party. The Confidential Information to be disclosed can be described as and includes, but is not limited to: Invention description(s), banking information, technical and business information relating to proprietary ideas and inventions, ideas, patentable ideas, trade secrets, drawings and/or illustrations, patent searches, existing and/or contemplated products and services, research and development, 3 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 production, costs, profit and margin information, finances and financial projections, customers, clients, marketing, and current or future business plans and models, regardless of whether such information is designated as "Confidential Information" at the time of its disclosure. The recipient of Confidential Information shall limit disclosure of Confidential Information within its own organization to its directors, officers, partners, members, employees and/or independent contracts (collectively referred to as "affiliates") having a need to know. This Agreement imposes no obligation upon the recipient of any Confidential Information with respect to any Confidential Information (a) that was in recipient's possession before receipt from discloser; (b) is or becomes a matter of public knowledge through no fault of recipient; (c) is rightfully received by recipient from a third party not owing a duty of confidentiality to the discloser; (d) is disclosed without a duty of confidentiality to a third party by, or with the authorization of, discloser; or (e) is independently derived by recipient. In addition, RDP shall not be liable for disclosure of Confidential Information if made pursuant to a bona fide government inquiry, investigation or in response to a valid order of a court or authorized agency of a government. Nothing in this Agreement shall be construed to convey any title or ownership rights to the Confidential Information or to any patent, copyright, trademark, or trade secret embodied therein, or to grant any other right, title, or ownership interest to the Confidential Information. Neither party shall, in whole or in part, sell, lease, license, assign, transfer, or disclose the Confidential Information to any third party and shall not copy, reproduce or distribute the Confidential Information except as expressly permitted in this Agreement. Each party shall take every reasonable precaution, but no less than those precautions used to protect its own Confidential Information, to prevent the theft, disclosure, and the unauthorized copying, reproduction, or distribution of the Confidential Information. Neither party shall reverse engineer any aspect of the other party's Confidential Information including any software systems, programs or other electronic systems and this prohibition prevents either party from any effort or attempt to disassemble, decompile, or otherwise apply any procedure or process in order to ascertain, derive, and/or appropriate for any reason or purpose, the source code or source listings or any algorithm, process, procedure or trade secret information contained in the Confidential Information provided by a party. Each party acknowledges that any unauthorized disclosure or use of the Confidential Information would cause the other party imminent irreparable injury and that such party shall be entitled to, in addition to any other remedies available at law or in equity, temporary, preliminary, and permanent injunctive relief in the event the other party does not fulfill its obligations under this Section. Notwithstanding the provisions of this Section, unless otherwise expressly agreed in writing, all suggestions, solutions, improvements, corrections, and other contributions provided by one party to the other party improving an aspect of the Confidential Information shall be owned by the party that owns the improved Confidential Information and the contributing party hereby agrees to assign any such rights to the receiving party. 12. Non -Solicitation. Client hereby understands and acknowledges that RDP has expended extensive time and resources in finding, hiring, retaining and/or training its employees, consultants, subcontractors, or agents. Accordingly, Client hereby agrees that during the Term of this 4 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 Agreement and for a period of one (1) year after termination of this Agreement, Client shall not directly or indirectly, whether individually or as an owner, officer, director, employee, consultant or agent of any company or other entity, in any manner whatsoever, hire or attempt to hire, retain, engage or solicit, in any manner, any employee, consultant, subcontractor or agent of RDP. 13. Representations and Warranties: a. By Client: By executing this Agreement, the principals, owners, officers or managing members of Client represent, warrant, and certify that all information stated herein and, in any application, or supporting documentation provided to RDP pursuant to this Agreement is true and accurate. b. Licensing and Taxes. It is Client's responsibility to determine what, if any, taxes apply to the payments Client makes or receives and to collect, report and remit the correct tax to the appropriate tax authority. RDP is not obligated to determine whether taxes apply, and is not responsible to collect, report, or remit any taxes arising from any transaction. i. By accepting the terms and conditions as outlined in this Agreement, Clients attests and affirms that it holds all of the necessary licenses to engage in the advertising and sale of the goods and services offered for sale or use through Client'swebsite (if applicable), and that Client does not provide unlawful products or services. If RDP has reason to believe that Client may be engaging in or have engaged in fraudulent, unlawful, or improper activity, Client access to the Service may be suspended or terminated. c. By RDP: RDP shall make commercially reasonable efforts to ensure that requests for printing checks and documents will be made timely. However, a number of factors, several of which are outside of RDP's control, will contribute to when the checks anddocuments are received. RDP makes no promises, representations, or warranties regarding the amount of time needed to complete the delivery of the checks and documents unless specifically set forth in RDP's Service Level Agreement ("SLA"), contemporaneously executed by the parties, and incorporated by reference herein. Moreover, delays in the U.S. or international mail service, may also contribute to delivery delays. RDP shall not be liable for any actual or consequential damages arising from any claim of delay. RDP shall not be responsible for payments or documents made to any unintended recipients or for payments made in incorrect amounts due to the input of incorrect information by Client. Unless specifically set forth in the SLA, RDP will not have any liability in connection with any unauthorized interception or use of data relating to Client's or RDP's service; any inability by Client to use or access the service or the SmartPayables.com website for any reason; any actions or transactions by an individual that uses Client's user name and password with Client's consent or knowledge; or any cause over which RDP does not have direct control, including problems attributable to computer hardware or software (including computer viruses), telephone or other communications, or internet service providers. In no event shall RDP be liable (A) for damages caused other than by intentional misconduct or (B) for any indirect, special, incidental, consequential or punitive damages whatsoever (including, but 5 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 not limited to, damages for lost profits, disclosure of confidential information, or loss of privacy), arising out of or in any way related to Client's use of or inability to use the Service or the RDP website, even if RDP has been advised of the possibility of such damages. In no event shall RDP be liable for any act or omission of any third party (such as, for example, any provider of telecommunications services, internet access or computer equipment or software) or any circumstances beyond RDP's control (including by way of example, but not limited to, fire, flood, or other natural disaster, war, riot, strike, act of civil or military authority, equipment failure,). Client shall not be permitted to withhold the payment of any invoices as an offset to any prior, disputed amount. 14. NOTICE: Notice to RDP shall be sufficient when received by RDP via overnight express courier or mailed by certified mail, to Rainy Day Printing, Attn: Legal at, 12742 E. Caley Avenue Suite 2C, Centennial CO 80111. Notice to Client shall be deemed to be sufficient and immediately delivered to Client to the email address, facsimile telephone number or mailing address set forth in the Client Application. Both parties reserve the right to change the address for notice and shall provide new addresses for notice as set forth above. 15. Assignment. Client's obligations under this Agreement are not transferable, either through acquisition, merger, assignment, or any other legal or illegal method without express written consent of RDP. RDP may assign its rights and responsibilities upon notice to Client. In the event Client attempts to make an assignment in contradiction to this provision, RDP may declare an immediate default and terminate this Agreement. 16. Disputes; Governing Law; Relief. RDP will attempt to resolve all disputes arising out of this Agreement in a spirit of cooperation and without formal proceedings. Any dispute, which cannot be so resolved, will be subject to arbitration upon written demand of either party. The parties agree to nonbinding arbitration of this matter prior to any state, Federal, or international court action. The arbitration will take place in Miami -Dade County, Florida before a single arbitrator under the auspices of the American Arbitration Association's ("AAA") Commercial Arbitration Rules currently in effect at that time. Florida law will be applied in the nonbinding arbitration and any other subsequent legal hearings. This Agreement shall be governed and interpreted in accordance with the laws of the State of Florida. Each party shall be responsible for its own attorneys' fees and costs associated with any dispute resolution activities contained within this Section 16. The arbitrator will not have the authority to award punitive damages, or any other form of relief not contemplated in the Agreement. The arbitrator will render a written opinion setting forth the basis on which he or she arrived at the decision regarding each issue submitted to arbitration. The decision of each issue submitted to arbitration will be nonbinding. The parties expressly agree that any award rendered by the arbitrator may be entered and made a full and final judgment in the dispute between the parties in any court of competent jurisdiction. 6 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 Should any legal action permissible under this Agreement be instituted to enforce the terms and conditions of this Agreement, it must be brought in the state or federal courts located in Miami - Dade County, FL. In such cases, each party shall be responsible for their own attorney's fees and expenses. The parties may modify the dispute clause only through a stipulation signed by both parties. 17. Entire Agreement. This Agreement, in conjunction with the Client Services Application, and the Service Level Agreement, which is incorporated by reference herein, contains the full and complete understanding and agreement of the parties with respect to the subject matter hereof, and supersedes all prior understandings and agreements, whether oral or written, concerning the subject matter hereof. 18. Waiver; Modification. No modification of this Agreement will be valid unless in writing and signed by the parties. A waiver by a party of a specific provision does not operate as a future waiver of that or any other provision of this Agreement. 19. Counterparts and Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute the same document. Counterparts may be delivered via facsimile, electronic mail (including pdf or any electronic signature complying with the U.S. federal ESIGN Act of 2000) or other transmission method. Any counterpart so delivered shall be deemed to have been duly and validly delivered for all purposes. In the event any provision of this Agreement is determined to be unenforceable, the remaining provisions hereof shall not be affected. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above. RAINY DAY PRINTING, LLC: By: Print Name: Christine LI69d Title: President Date: 02/21 /2023 1. COUNTERPARTS/ELECTRONIC SIGNATURES: This Agreement and any amendments hereto may be executed in counterparts and all such counterparts taken together shall be deemed to constitute the same instrument, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall 7 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 constitute but the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. 2. FNTIRE AGREEMENT: This instrument and its attachments constitute the sole and final agreement of the parties relating to the subject matter hereof and correctly set forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. (SIGNATURE PAGE FOLLOWS) 8 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 IN WITNESS WHEREOF, the Parties have executed this Agreement, or have caused the same to be executed, as of the date and year first above written. ATTEST: By: David Lloyd Name: "Contractor" Rainy Day Printing DBA SmartPayables By: Print Name: President Christine Lloyd Title: Owner Title: ATTEST: ,- DocuSigned by: DDocuuSign a by: Todd B. Hannon City Clerk "City" CITY OF MIAMI, a Florida municipal corporation By: a NoN+ Arthur Noriega V City Manager APPROVED AS TO LEGAL FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: ,-DS ��//Docu5lgnetl by: -rggNrcrtansi_ Victoria Mendez (Matter 22-860) City Attorney By: DocuSignetl by Fmk 95e®waz1m Anne Marie Sharpe, Director Risk Management DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 ,14) SmartPayables COMPANY RESOLUTION (This Resolution needs to authorize the signatory to sign) WHEREAS, Rainy Day Printing ., a LLC (company type: Inc., LLC.), desires to enter into an Agreement with the City of Miami for the purpose of performing the work described in the contract to which this resolution is attached; and WHEREAS, the Board of Managers (board type; Board of Directors for Inc, Board of Managers for LLC.) at a duly held company meeting has considered the matter in accordance with the bylaws of the company; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD of Rainy Day Printing (same as identified above) that this company is authorized to enter into the Agreement with the City, and the President (company officer title) and the CEO (company officer title) are hereby authorized and directed to execute the Agreement in the name of this Company and to execute any other document and perform any acts in connection therewith as may be required to accomplish its purpose. IN WITNESS WHEREOF, this 21 day of February 2023 2022. Rainy Day Printing ("Contractor") An Colorado (State) Company ZAPref By: (sign) Print Name: Christine Lloyd TITLE: President Daly/W iii v( David Lloyd (Feb 2272023 2023 11:33 MST) (sign) Page 10 of 15 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 Print Name: SmartPayables Page 11 of 15 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 SmartPayables Exhibit A SET-UP FEES: One-time onl Basic Set -Up: Basic Check Template and Basic CSV $300.00 Premium Set -Up: Custom Check Template and CSV file $600.00 Platinum Set -Up: API and Custom Check Template $1500.00 Custom Integration: API Integration with additional function capabilities, please inquire for separate SOW $1500+ CHECKS: Pricing includes MICR ink printing, check stock, and secure envelope Client is responsible for informing SP of hitting volume for next tier. All pricing will be adiusted moving forward. 1 — 10,000 Checks Sent $0.40 10,000 — 25,000 Checks Sent $0.35 25,000 — 50,000 Checks Sent $0.30 SUB -ACCOUNT SET-UP FEES: One-time onl Checks 1 -15 Sub -Accounts $15.00 15 — 30 Sub -Accounts $10.00 30+ Sub -Accounts $5.00 ACH / Direct Deposits Same Bank, New Account $200.00 New Bank Account $300.00 * Additional Bank Accounts under one SmartPayables Account INSERTS / ENVELOPES: Sent in along with Check Payments Black & White Inserts $0.15* Colored Inserts $0.30* Upgraded Envelope size: 6x9 (7-14 pgs.) $0.45 Upgraded Envelope size: Flat (14-30 pgs. $0.91 *Discount on inserts after 2000 sheets per month, please inquire POSTAGE OPTIONS: US First Class Mail* $0.60 US First Class Mail - 6x9 Envelope* $0.75 USPS First Class Mail — FLAT envelope* $2.00 International First -Class Mail* $1.55 Int. First Class Mail - (6x9 Envelope) * $1.70 Certified Mail — US First Class Tracking* $9.50 USPS Priority Envelope — 2 Day* $13.50 USPS Express Envelope — Overnight * $34.50 Page 12 of 15 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 SmartPayables USPS Box* $26.00 Bundling Option* - Pieces bundled into 1 delivery location depending on volume. $0.05/check + Processing Fee + USPS Box/Envelope FedEx Standard Overnight / FedEx 2 Day $25.00 / $15.00 *All USPS rates are subject to change **USPS Envelopes and Boxes rates are for US Recipients only. CHECKS PULLED FROM TRAY AFTER PRINTED: Status = Sent Out, Has not left the building $5.00 / check CUSTOM RETURN ADDRESS: Company Name & Return Address Included Company Name & Smart Payables Address $0.10/returned item Black & White Logo on Checks *shows through envelope window Included Colored Logo on Envelope $0.10/envelope ACH/DIRECT: File Generation - 1 file created per day $125.00/month File Generation development - Client retrieves NACHA file from SP system and uploads manually to financial institution Only set up fee applies File Automation -1 file transmitted to financial institution per day, unlimited transactions $ 125.00/month + transaction fee File Automation Development - development needed to integrate with client's financial institution to transmit file for processing Initial Set up = $150.00/hour Additional development after live = $150.00/hour 1099 SERVICE FEES: Processing Fee (one time only) $125.00 Printed 1099 stuffed and mailed in a secure envelope to the recipient $1.25/each + postage Electronic filing to US Government Included PDF Copies of all 1099's created Included * SmartPayables will contact you at the end of the year for this optional service. DEVELOPMENT/PROGRAMMING SERVICES FOR CHECK TEMPLATES All template changes should be shown to SP representative Estimate will be provided to client based on complexity for Price and Timing Minor template changes (update address, logo, slight movement of object) $1.00 - $10.00 Page 13 of 15 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 SmartPayables DEVELOPMENT/PROGRAMMING SERVICES Additional development needed to further customize the client's integration and use of the SP systems $150/hour; Estimated hours and scope of project will be discussed and approved before SP will move forward Emergency SmartPayables Manual Assistance $25+ ** Please ask team estimated pricing before moving forward Positive Pay file creation -includes looking over file and transmission specs, and the creation of file based on given specs $100.00 per bank account Positive Pay file transmission development and integration with bank -includes development of transmission rules, phone calls, communication via email with client and/or bank, testing transmission with banking team - typically takes 5-7 hours Developer = $150.00 per hour Director/Manager = $100.00 per hour Auto -Transmission Maintenance Fee $10.00 per bank account, per month PAST DEADLINE FOR SAME DAY PRINTING: Expedited Payments 9:00am MST — Soft Cut Off Time Included 9:00 am — 9:30am MST — 2nd Cut Off Time $0.25/Check, ACH & Documents 9:30 am — 10:00am MST — 3rd Cut Off Time $0.35/Check, ACH & Documents 10:00 am — 11:00am MST — Hard Cut Off $0.45/Check, ACH & Documents * No Guarantees. Contingent on Admin Approval ** Prices only applied if payments are approved for same day printing *** These Fees only apply to Check Payments, ACH's & Documents Page 14 of 15 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 101 SmartPayables Exhibit B Rainy Day Printing Acceptable Use Policy Client will be held responsible for the actions of Client's business relationships (referrers, associates, affiliates, customers, business partners, etc.) that impact RDP. Client cooperation is necessary to ensure that those involved in these relationships comply with RDP's AUP and those of RDP's providers. If Client or any of Client's business relationships violate any of the RDP policies and procedures, RDP expects Client to make certain that they immediately cease the noncompliant action or that Client discontinues association with said business relationships. Continuing violations by Client or Client's business relationships may result in RDP, in its sole discretion, terminating services as set forth herein. Any of the following actions may result in the immediate termination of a Client user account or the termination of the Client account in whole: 1. Any unauthorized attempts, whether successful or not, by a user to gain access to any account not belonging to that user on this or any other RDP system. 2. Attempts to interfere with the regular workings of the RDP systems or network connections or which adversely affect the ability of other clients or systems to use RDP services. 3. Participation in any activity that violates any local, state, U.S., or international law or regulation. 4. Any attempt to use a different name on Client payments other than as used in the normal course of the Client's business operations, as per the information that was submitted to RDP for in the client agreement. 5. The inclusion of Client on any list of known fraudsters, terrorists, or money launderers. 6. The inclusion of Client's name on any Office of Foreign Assets Control's Specially Designated Nationals list. 7. The inclusion of Client's name on any lists from third party vendors that track links between persons regarded as high -risk owing to negative reports in the media about them or in public records. 8. The posting or display of any image or wording related to any website running, participating, or advertising acts allowing the subscriber to bet or gamble on an uncertain outcome, or to play a game of chance for stakes. 9. The operation by Client of an "Online Pharmacy" or any attempt to display, sell, or present for sale pharmaceuticals, prescription drugs, or any form of controlled substances. 10. Any attempt to display, sell, or transfer materials that violate or infringe any third -party copyright, trademark, right of publicity, patent, statutory law, common law, or proprietary rights of others, or contain anything obscene, libelous, or threatening in nature. 11. Reproduction, presentation, or transmission of any material in violation of any local, state, U.S., or international law or regulation. 12. The posting or display of any images or wording that instructs users how to make or perform devices or situations that may violate any state, federal, or international law. Page 15 of 15 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 RDP_SmartPayables Agreement_CLEAN Final Audit Report 2023-02-21 Created: 2023-02-21 By: Christine Lloyd (christine@smartpayables.com) Status: Signed Transaction ID: CBJCHBCAABAAgFYZuCw0fZ89UTXjgs5kZ1hTtGrJvWYT "RDP_SmartPayables Agreement_CLEAN" History Document created by Christine Lloyd (christine@smartpayables.com) 2023-02-21 - 6:29:10 PM GMT- IP address: 96.84.255.58 Document emailed to David Lloyd (rich@smartpayables.com) for signature 2023-02-21 - 6:31:33 PM GMT Email viewed by David Lloyd (rich@smartpayables.com) 2023-02-21 - 6:32:14 PM GMT- IP address: 96.84.255.58 Document e-signed by David Lloyd (rich@smartpayables.com) Signature Date: 2023-02-21 - 6:33:04 PM GMT - Time Source: server- IP address: 96.84.255.58 Agreement completed. 2023-02-21 - 6:33:04 PM GMT el Adobe Acrobat Sign DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 A` �� CERTIFICATE OF LIABILITY INSURANCE DATE 03/27/2023 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Virginia Hooper State Farm StateFarm 10143 W Chatfield Ave Suite 12 0 Littleton, CO 80127 CONTACT Nick Hooper NAME: P PHONE (A/C Ext):303-973-8883 (AJC, No),303-973-4416 ADDRESS: Sadie@virginiahooper.com INSURER(S) AFFORDING COVERAGE NAIC # 00. INSURERA:State Farm Fire and Casualty Company 25143 INSURED RAINY DAY PRINTING LLC 8392 S CNTNTL DIV RD STE 105 LITTLETON CO 80127-4250 INSURERB: INSURERC: INSURERD: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR LTR TYPE OF INSURANCE ADDL NSD SUBR SVD W POLICY NUMBER POLICY EFF M/POLICY EFF (MDD/YYYY) POLICY EXP POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y 96-CM-K913-9 03/22/2023 03/22/2024 EACH OCCURRENCE $ 2,000,000 X CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 300,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 2,000,000 GEN'L X AGGREGATE POLICY OTHER: LIMIT APPLIES PRO- JECT PER: LOC GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 4,000,000 $ AUTOMOBILE LIABILITY SCHEDULED COMBINED SINGLE LIMIT (Ea accident) $ BODILYINJURY(Perperson) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ A X UMBRELLA LIAB EXCESS LIAB X O OCCUR CLAIMS -MADE Y Y 96-C6-T481-7 08/20/2022 08/20/2023 EACH OCCURRENCE $ 8,000,000 AGGREGATE $ 8,000,000 DED RETENT ON $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below y / N Y N / A 96-EP-E353-2 96-EP-K740-1 04/26/2022 04/26/2023 04/26/2023 04/26/2024 PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 500,000 E.L. DISEASE - EA EMPLOYEE $ 500,000 E.L. DISEASE - POLICY LIMIT $ 500,000 DATA COMPROMISE DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) COVERAGES INCLUDED ON POLICY 96-CM-K913-9 DATA COMPROMISE: 50,000 EMPLOYEE DISHONESTY: 10,000 CERTIFICATE HOLDER CANCELLATION City of Miami, c/o Procurement Department 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 1001486 132849.9 02-04-2014 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 ACORD CERTIFICATE OF LIABILITY INSURANCE `---- DATE(MM/DD/YYYY) 4/14/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Diversified Insurance Industries, Inc. 307 International Circle Suite 610 Hunt Valley MD 21030 CONTACT NAME: Brandy Law PHONE FAX (A/C No Ext): 410-433-3000 (A/C, No): 410-433-3440 E-MAIL DRESS: brandy.law@dii-i Dns.com INSURER(S)AFFORDINGCOVERAGE NAIC# INSURERA: Trisura Specialty Insurance Company* 16188 INSURED RAINDAY-01 Rainy Day Printing, LLC DBA Smartpayables 12742 E. Caley Ave, Suite 2C Centennial CO 80111 INSURER B : INSURERC: INSURERD: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 2059253397 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRINSD TYPE OF INSURANCE ADDL SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PRO- JECT PER: LOC GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS NON -OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB O OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N/A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A Cyber Liability 6615735-02 12/10/2022 12/10/2023 Limit/Retention $3,000,000/$10,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW 2nd Avenue, 6th Floor Miami FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE --" ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 From: Carbonell, Aileen To: Gomez Jr., Francisco (Frank); Quevedo, Terry Cc: McLaren, Richard; Calderon, Yadissa Subject: RE: PROCUREMENT INSURANCE REVIEW FOR RAINY DAY PRINTING COI Date: Tuesday, April 18, 2023 9:25:00 AM Attachments: image002.pna image003.pnq Good morning Frank, As per our conversation, insurance is approved and will be forwarded for processing. Thank you. Should you have any questions or concerns, please do not hesitate to contact me at information listed below. Kind regards, Aileen Carbonell, MPA Procurement Assistant Department of Procurement 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 Office: (305) 416-1922 Facsimile: (305) 416-1925 Email: acarboneWmiamigov.com Website: https://www.miamigov.com/Government/Departments-Organizations/Procurement "Serving, Enhancing, and Transforming our Community" Mission: The City of Miami Department of Procurement's mission is to ethically procure quality goods and services, design, construction and construction management services at the best value for the City, while providing excellent customer service, process efficiency, transparency, fairness, competition, accountability, and maintaining public trust. Click on or scan the QR Code to register as a new vendor for the City of Miami. DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 is :• :113the£• ':.* it a —, i•p.s•i•i ,.• t'r "'13TI:.it i .• t . t ^a : ate• t«.•aar t I. .�; i...a••.. ts$:t#1..t Baia: 1143 • •:a '•hair; ✓ • a:;•,t : ,t• at a•t i : nE::t7313 r•as .r .:� s:•d•• ew •1:14•1::+1 `i Please consider the environment before printing this e-mail. CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Carbonell, Aileen Sent: Friday, April 14, 2023 4:44 PM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com>; Quevedo, Terry <TQuevedo@miamigov.com> Cc: McLaren, Richard <RMcLaren@miamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR RAINY DAY PRINTING COI Importance: High Good afternoon, Please find attached E & 0 as requested. Thank you. Should you have any questions or concerns, please do not hesitate to contact me at information listed below. Kind regards, Aileen Carbonell, MPA Procurement Assistant Department of Procurement 444 SW 2nd Avenue, 6th Floor DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 Miami, Florida 33130 Office: (305) 416-1922 Facsimile: (305) 416-1925 Email: acarbonellPmiamigov.com Website: https://www.miamigov.com/Government/Departments-Organizations/Procurement "Serving, Enhancing, and Transforming our Community" Mission: The City of Miami Department of Procurement's mission is to ethically procure quality goods and services, design, construction and construction management services at the best value for the City, while providing excellent customer service, process efficiency, transparency, fairness, competition, accountability, and maintaining public trust. Click on or scan the QR Code to register as a new vendor for the City of Miami. APlease consider the environment before printing this e-mail. CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Gomez Jr., Francisco (Frank) <FGomezPmiamigov.com> Sent: Friday, April 14, 2023 6:53 AM To: Carbonell, Aileen <ACarbonell(Wmiamigov.com>; Quevedo, Terry <TQuevedoPmiamigov.com> DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 Subject: RE: PROCUREMENT INSURANCE REVIEW FOR RAINY DAY PRINTING COI Good morning Aileen, The auto is resolved. Yadissa is working on the E&O. Thanks, Frank Gomez, PIAM, CPI I Property & Casualty Manager City of Miami Risk Management (305) 416-1740 Office (305) 416-176o Fax fgomez@miamigoy.com "Serving, Enhancing, and Transforming our Community" From: Carbonell, Aileen <ACarboneMmiamigov.com> Sent: Thursday, April 13, 2023 3:33 PM To: Quevedo, Terry <TQuevedo(Wmiamigov.com>; Gomez Jr., Francisco (Frank) <FGomez( miamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR RAINY DAY PRINTING COI Did we have a resolution for this one? Should you have any questions or concerns, please do not hesitate to contact me at information listed below. Kind regards, DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 Aileen Carbonell, MPA Procurement Assistant Department of Procurement 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 Office: (305) 416-1922 Facsimile: (305) 416-1925 Email: acarboneWmiamigov.com Website: https://www.miamigov.com/Government/Departments-Organizations/Procurement "Serving, Enhancing, and Transforming our Community" Mission: The City of Miami Department of Procurement's mission is to ethically procure quality goods and services, design, construction and construction management services at the best value for the City, while providing excellent customer service, process efficiency, transparency, fairness, competition, accountability, and maintaining public trust. Click on or scan the QR Code to register as a new vendor for the City of Miami. 0 `p Please consider the environment before printing this e-mail. CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 From: Quevedo, Terry <TQuevedol@miamigov.com> Sent: Thursday, April 13, 2023 2:47 PM To: Carbonell, Aileen <ACarbonelll@miamigov.com>; Gomez Jr., Francisco (Frank) <FGomez( miamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR RAINY DAY PRINTING COI Frank is already working with Yadisa on this certificate. raecteck City of Miami Risk Management Department 9th Floor 444 SW 2nd Avenue Miami, Florida 33130 (305) 416-1641 Office (305) 416-1710 Fax TquevedoPmiamigov.com :Se z s, 5dawc. 6,9, atird 7,74, 070u y aor garsuruteet9 From: Carbonell, Aileen <ACarboneMmiamigov.com> Sent: Thursday, April 13, 2023 2:42 PM To: Gomez Jr., Francisco (Frank) <FGomezC@miamigov.com> Cc: Quevedo, Terry <TQuevedoPmiamigov.com> Subject: PROCUREMENT INSURANCE REVIEW FOR RAINY DAY PRINTING COI Importance: High Good afternoon, Please review the insurance attached at your earliest convenience and advise if adequate according to insurance requirements contained therein. Thank you! NOTE: There are a service bureau that will be cutting checks for Risk and mailing them. No onsite or vehicles or E&O. Kind regards, Aileen Carbonell, MPA Procurement Assistant Department of Procurement 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 Office: (305) 416-1922 Facsimile: (305) 416-1925 DocuSign Envelope ID: FC9252FF-02B4-447B-A751-4EB6F652F011 Email: acarboneMmiamigov.com Remit W9 to: PurchasingSupplierAdminsl@miamigov.com Website: https://beta.miamigov.com/Government/Departments-Organizations/Procurement "Serving, Enhancing, and Transforming our Community" CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. Olivera, Rosemary From: Gandarilla, Aimee Sent: Monday, May 1, 2023 11:20 AM To: Hannon, Todd Cc: Lee, Denise; Olivera, Rosemary; Cabrera, Paola; Brown, Sadie Subject: Rainy Day Printing dba Smart Payables Agreement Matter 22-860 Attachments: Rainy Day Printing dba Smart Payables Agreement Matter 22-860.pdf Good morning Todd, Please find attached the fully executed copy of an agreement from DocuSign that is to be considered an original agreement for your records. Thank you, airnee garcdwriaa Procurement Assistant City of Miami Department of Procurement 444 SW 2' Avenue, 6th floor, Miami, FL 33130 P(305) 416-1906 F(305) 400-5338 Eagandarilla@miamigov.com https://miamigov.com/Government/Departments-Organizations/Procurement 1 ti -},png, Enhancing, and Transforming our Community" 1