HomeMy WebLinkAbout24382AGREEMENT INFORMATION
AGREEMENT NUMBER
24382
NAME/TYPE OF AGREEMENT
NATIONAL RECREATION & PARK ASSOCIATION
DESCRIPTION
GRANT AGREEMENT/NRPA 10-MINUTE WALK PLANNING
GRANT & TECHNICAL ASSISTANCE PROGRAM/MATTER ID:
19-2342/#99
EFFECTIVE DATE
September 13, 2019
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
11/12/2019
DATE RECEIVED FROM ISSUING
DEPT.
4/28/2023
NOTE
CITY OF MIAMI ���
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: Parks and Recreation
DEPT. CONTACT PERSON: LaClevela Morley EXT. 1332
NAME OF OTHER CONTRACTUAL PARTY/ENTITY: National Recreation and Park Association
IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ® NO
TOTAL CONTRACT AMOUNT: $40,000.00 FUNDING INVOLVED? ® YES ❑ NO
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
® GRANT AGREEMENT:
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
OTHER: (PLEASE SPECIFY)
❑ PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
PURPOSE OF ITEM (BRIEF SUMMARY): Grant Agreement between the City of Miami, NRPA and The JPB
Foundation authorizing the City Manager to enter to an agreement to accept funding of $40,000.00 for the
implementation of 10-Minute Walk Planning Grant and Technical Assistance Program.
COMMISSION APPROVAL DATE: N/A FILE ID: N/A ENACTMENT NO.: N/A
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: Donation under $50,000.00
ROUTING_INFORMATION -
Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL :DIRECTOR
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SUBMITTED TO ITY ATTORNEY
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SIGNATURE: J Ms'
APPROVAL BY ASSISTANT CITY MANAGER
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SIGNATURE:
APPROVAL BY DEPUTY CITY MANAGER
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PRINT: Joe Nap i
SIGNATURE: J Q �/
RECEIVED BY CITY MANAGER
PRINT: Emilio T. Gonzalez
SIGNATURE:
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PRINT:
SIGNATURE:
SIGNATURE:PN
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PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
CITY OF MIAMI
OFFICE OF THE CITY ATTORNEY
MEMORANDUM
TO: LaCleveia Morley, Assistant to the Director
Parks & Recreation - COM
FROM: Jihan M. Soliman, Assistant City Attorney
DATE: October 29, 2019
RE: National Recreation and Park Association (NRPA) - 10-minute Walk
Technical Assistance
Matter ID No.: 19-2342
Enclosed please find the captioned agreement which has been approved by the City
Attorney as to form and correctness. Once this agreement has been fully executed please file one
original agreement with the City Clerk as the official record, please keep one original agreement
as your Department record, and please e-mail a copy of the fully executed agreement to my
assistant at kjones@miamigov.com. We will be closing our file on this matter unless additional
services are requested.
If you have further questions, please feel free to contact me at 305-416-1800.
Enclosure(s)
WHEN RETURNING THIS CONTRACT
TO THIS OFFICE FOR FURTHER
REVIEW, PLEASE IDENTIFY AS
19-2342
1247319
City of Miami
Office of the City Attorney
Legal Services Request
To: Office of the City Attorney
From: LaCleveia Morley
Contact Person
Assistant to the Director
Title
Date: 10/23/19
7-1
Parks and Recreation Departme]
Requesting. Client • C. i
-11
-1
C
305-416-1332
Telephone
ry
Legal Service Requested:
To assign an attorney to review and approve the attached Grant Agreement between the
City of Miami and the National Recreation and Park Association. This Grant
agreement is needed as soon as possible in order to complete the required October 31sr
execution and submission date.
Complete form and forward to the Office of the City Attorney or e-mail to Legal
Services. Do not assume that the Office of the City Attorney knows the background
of the question and/or issue, such as opinions on the same or similar issues, the
existence of relevant memos, correspondence, etc. Please attach to this form and/or
e-mail all pertinent information relating to the subject.
Once your request has been assigned, an e-mail will be sent to you with the
Assigned Attorney's name and the issued matter identification number.
All attorneys in the Office of the City Attorney shall fully comply with the Rules
Regulating The Florida Bar.
For Legal Services requesting an opinion from the Office of the City Attorney:
❑ Issue opinion in writing.
❑ Publish opinion after issuance.
Authorized by:
Date response requested by: 10/25/19
BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY
Assigned Attorney: Date: File No. I _
Approved by:
Comments:
Copy returned to Requesting Client
Ultimate Client:
D/RDate:
Type:
Matrix:
Category:
Copy to Ultimate Client
rev. 06/]7/20] ]
A
``A N R PA National Recreation
and Park Association
Because everyone deserves a park
City of Miami
444 SW 2nd Avenue
Miami, FL 33130
October 18, 2019
Dear Program Manager:
22377 Belmont Ridge Road
Ashburn, VA 20148-4150
1.800.626.NRPA (6772)
P 703.858.0784
F 703.858.0794
www.nrpa.org
The following individuals are authorized to enter in a grant agreement with the City of Miami on behalf
of NRPA.
• Brenda Camacho — Vice President of Finance and CFO
• Kellie May — Vice President of Programs
Thereby duly authorized to sign all documents necessary to obtain said grant and bind NRPA to the grant
agreement.
Please do not hesitate in contacting me if you have additional questions.
Attentively,
ton
President and CEO
NRPA 10- Minute Walk Program and Technical Assistance Grant Summary
• NRPA is providing a grant to the City of Miami for the implementation of the 10- Minute Walk
Planning and Technical Assistance Grant
• This grant is the result of a partnership between the NRPA and The JPB Foundation.
• The grant total $40,000. Consisting of two payments
o $25,000.00 - 10/31/19
o $15,000 — 2/28/20
• The project is designed to reduce barriers to park access in underserved communities, improve
environmental conditions and community to health, and to expand access to nature in cities
across the nation.
• As a grantee the City of Miami is required to:
o Provide staff to attend an in person training December 3-5, 2019 in Tacoma
Washington.. .
o Join andparticipate in monthly technical assistance calls with NRPA and other grantees.
o . Develop a specific 10— Minute walk goal and corresponding action plan.
Participate in evaluation efforts, inclusive of submitting planning documents and
completing pre and post -surveys.
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°Li National Recreation
La
"i and Park Association
Recause everyone dcse,ves c great perk
22377 Belmont Ridge Road
Ashburn, VA 20148-4150
1.800.626.NRPA (G772)
NRPA 10-Minute Walk Planning Grant and Technical Assistance
Grant Agreement
P 703.858.0784
F 703.858.0794
Grantee: City of Miami
Grant Amount: $40,000
Project: 10-Minute Walk Technical Assistance
Term: 9/13/2019 through 9/30/2020
This Memorandum of Understanding (MOU), 9/13/2019 (Effective Date), is made between National
Recreation and Park Association, a Virginia -based not -for -profit 501(c)3 with a mailing address of 22377
Belmont Ridge Road, Ashburn, Virginia, 20148 (NRPA) and a provider of park, recreation, or community
services (Grantee) City of Miami in
(Grantee Address) 444 SW 2nd Avenue, Miami, FL 33130
1. Purpose
The purpose of this MOU is to confirm approval of the terms governing the acceptance and use of Forty
Thousand Dollars ($40,000) made available for the implementation of the 10-Minute Walk Planning
Grant and Technical Assistance program.
This grant opportunity is a result of a partnership between NRPA and The JPB Foundation to reduce
barriers to park access in underserved communities, improve environmental conditions and community
health, and to expand access to nature in cities across the nation. Having been selected as a recipient of
funding through this program, Grantee is required to accept the terms contained within this MOU in
order to receive funding as a grant recipient.
2. Payment
a) NRPA will pay the sum of $40,000 to the -Grantee within [30] days after NRPA's receipt of the
signed electronic copy or original of this MOU.
b) Subject to the provisions of paragraphs c and d of this Section 2, NRPA will make the following
payments to the Grantee:
Schedule Date
Payment Amount
10/31/2019
$25,000
02/28/2020
$15;000
c) The additional payment described in paragraph b of this section 2 will not be made if, prior to
the tentative payment date, any of the following has occurred:
a. The Grantee has failed tosatisfy all of the reporting requirements describe in Section 3
of this MOU.
b. NRPA has not approved the Grantee's Progress Report. NRPA reserves the right to not
approve the Grantee's Progress Report if NRPA determines, in its absolute discretion,
that the Grantee (x) has failed to satisfy the activities timeline, benchmarks, and
outcomes described in the Grantee's grant proposal dated August 2, 2019, a copy of
which is attached to this MOU, or (y) has altered the goals, methods, or budget line
items as described in the Grant Proposal in any material way, and NRPA has not
approved such changes. The Grantee must immediately notify NRPA in writing of any
such changes and must provide a detailed explanation of the reason for such changes.
c. The Grantee has had any changes in key personnel or infrastructure of the organization
or the project that might compromise the Grantee's ability to carry out the proposed
activities, and NRPA has not approved such changes. The Grantee must immediately
notify NRPA in writing of any such changes.
d. The Grantee has failed to satisfy any other term or condition of this MOU.
3. Grant Requirements
1. Direct grant funds to: The 10-Minute Walk Campaign
a. Program objectives: Through this grant and technical assistance opportunity, cities will
be responsible for several deliverables that result in a final 10-Minute Walk plan that
focuses on a Plan, Policy, and/or Funding opportunity that advances the 10-Minute Walk
in the Grantee city. To accomplish this, we expect that cities will:
i. Attend the in -person training on December 3-5, 2019 in Tacoma, Washington
ii. Join and participate in monthly technical assistance calls with NRPA and other
grantees.
iii. Develop a specific 10-Minute Walk goal and corresponding action plan to make
progress towards your goal
iv. Participate in evaluation efforts that will include submitting planning documents
and completing pre -and post -surveys.
2. Provide a copy of your agency's W-9 along with this signed MOU by Oct 11, 2019.
3. Complete a mid-term report by Jan 31, 2020 and final report by September 30, 2020.
4. Utilize NRPA's marketing and communications toolkit to promote grant throughout the year —
this includes a template for a press release, social media posts and connections to local media.
5. If requested, participate in a phone interview and/or site visit with NRPA, partners, and
consultants to share information on successes, challenges and lessons learned.
6. Share success stories, press releases, photos, videos, quotes, local media coverage and
highlights throughout the grant period.
7. Provide an end of grant Financial Report that should include a to -date accounting of the Fund in
accordance with generally accepted accounting principles and according to the line -item
categories of the budget included in the Grant Proposal, and should be certified by the
Grantee's responsible financial official.
8. All funds will be distributed by NRPA. No matching funds are required.
TIMELINE OF GRANT ACTIVITIES
Activity
Date of Completion
Participate in bimonthly individual, group,
and/or small group calls
Bimonthly
Provide a copy of your agency's W-9 and
signed MOU
October 11, 2019
Complete NRPA's Park Metrics inventory
October 31, 2019
Attend an in -person training in Tacoma,
Washington
December 3-5, 2019
Submit a progress report with the provided
template
January 31, 2020
Submit a final report to NRPA--
September 30, 2020
4. Promotion
NRPA and The JPB Foundation may use the Grantee and/or park names, photos, and/or information in
connection with the program for promotional or other purposes, in any and all media, without limitation
and without further payment, notification, or permission, except where prohibited by law.
The Grantee may make public statements regarding the gift to be madehereunder, including the
identity of NRPA and The JPB Foundation and the total amount of the gift, using pre -approved language
from the communications toolkit or provided that any such statements have been approved in advance
in writing by NRPA and The JPB Foundation. Such information may be used by the Grantee in its efforts
to solicit additional contributions and for general information purposes.
5. Limits of Liability
NRPA and The JPB Foundation or any of its respective parents, subsidiaries, affiliates, officers, directors
or employees shall not be liable to Grantee and/or its affiliates for any liability of any kind relating to or
arising out of participation in this program hereunder.
6. Confidentiality
During the term of this MOU, the parties may learn certain confidential information of each other. For
purposes of this MOU, confidential information means the confidential and proprietary information, not
generally known by non-party personnel, used by the disclosing party and which is proprietary to the
disclosing party, and includes, without limitation, the disclosing party's trade secret or proprietary
personnel, financial, marketing and business information, including strategic, operations and other
business plans or forecasts, and confidential information provided by the disclosing party regarding its
employees, customers, vendors, sponsors and other contractors. Confidential information shall not be
disclosed to non-party personnel, unless required to do so -pursuant to Chapter 119, Florida Statutes.
Parties must comply with record keeping and access to records pursuant to this MOU as required by
Chapter 119, Florida Statutes.
7. Term
The term of this MOU will commence on the Effective Date and shall continue until 9/30/2020.
8. Use of Grant Funds
The Grantee shall use the full amount of the grant for the purposes set forth in Section 3. Unless
otherwise agreed in writing by the Grantor, the Grantee shall return any portion of the grant and the
income earned thereon that is not expended for such purposes.
The Grantee agrees not to use any portion of the grant or any income derived from the grant for the
following:
A. To carry on propaganda or otherwise attempt to influence legislation (within the meaning of
Section 4945(d)(1) of the Internal Revenue Code of 1986, as amended (the "Code");
B. To influence the outcome of any specific public election or to carry on, directly or indirectly, any
voter registration drive within the meaning of Section 4945(d)(2) of the Code;
C. To provide a grant to an individual for travel, study, or similar purpose within the meaning of
Section 4945(g) of the Code, without prior written approval of Grantor. Payments of salaries,
other compensation, or expense reimbursement to employees of the Grantee within the scope
of their employment do not constitute "grants" for these purposes and are not subject to these
restrictions;
D. Except as expressly may be authorized in the Grant Description, to provide a grant to any other
organization without prior written approval of the Grantor; or
E. To promote or engage in criminal acts of violence, terrorism, hate crimes, the destruction of any
state, or discrimination on the basis of race, national origin, religion, military and veteran status,
disability, sex, age, or sexual orientation, or support of any entity that engages in these activities.
F. , To travel to NRPA's Annual Conference or any other conference travel, without prior written
approval of Grantor.
All unspent or uncommitted grant funds shall be invested in highly liquid investments (such as an interest -
bearing bank account) with the primary objective being preserving the grant funds availability for the
project. Any interest or other income generated by the grant funds must be applied to the purposes
described in the Grant Description.
9. Audit
NRPA has the right to audit the Grantee's financial records relating to this MOU. Grantee should
maintain their financial receipts and must make the records available at any time as requested by NRPA
for a period of no less than four (4) years after expiration of the Grant Term or if an audit has been
initiated and audit findings have not been resolved at the end of such four-year period, the records shall
be retained until resolution of all audit findings. If as a result of an audit, NRPA determines that funds
were not spent in accordance with the purposes of this grant, the Grantee may be required to return
any funds not substantiated. If NRPA determines that grant funds were used for fraudulent purposes,
the grantee may be barred from participation in any further programs.
10. Termination
Either party may terminate this MOU at any time effective upon receipt of written notice by the other
party of failure to perform. The non -performing party shall have sixty (60) days to cure its obligation. If
the non -performing party fails to satisfactorily cure its obligation within this time this MOU will be
terminated.
Neither party shall be liable to the other by reason of termination of this MOU for compensation,
reimbursement or damages for any Toss of prospective profits on anticipated sales or for expenditures,
investments, leases or other commitments relating to the business or goodwill of any of the parties,
3 ' r t
31,
notwithstanding any law to the contrary. No termination of this MOU shall release the obligation to pay
any sums due to the terminating party which accrued prior to such termination.
Upon receipt of this signed form and your agency's W-9 a check will be issued for your grant funds.
These parties have caused this MOU to be signed by their duly authorized representatives as of the date
set forth below.
National Recreation and Grantee
Park Association
By: 940,L
Printed Name: _ Vf2A: hA
Title: Vp Pro Gl kks 00.4r-Vvt-e(4\‘
t
Date: q DM! ot
By: SfE A-7m Ct D FA- a' E.,
Emilio T. Gonzalez
Printed Name:
Title:
Date:
EIN:
City Manager
♦•
National Recreation and Park Association 10- Minute Walk Grant Agreement
CITY OF MIAMI, a F1oi a Municipal Corporation
By:
Emflio onzalez,iCity Manager
Date:
Attest:
Todd Hannon, C.
Date: 11 l 1a- \ �1
Approve . as to orm an ' orrect
By:
Vittoria i=ndez, City Attorne
Date: 1D
(1-#23 T&
Approved as to Insurance Requir � nt
By:
Ann -Mar' Sharpe, ' sk Ma : gement
Date:
App • d as o Gra ' rogram Requirements:
By'�"
Lara .' - Sor' amwey, Director of Parks and Recreation
Date: 10\*/0\ei
ao9-