HomeMy WebLinkAboutO-08631ORDINANCE NO, gAll
AN ORDNANCE CREATING A NEW DEPARTMENT Of
INPORMATION AND TELECOMMUNICATIONS SYSTEM
SERVICES TO SR KNOWN AS SYSTEM SERVICES;
REASSIGNING CERTAIN COMPUTER ASSISTANCE
,AND DEVELOPMENT SERVICES AND ACTIVITIES
PRESENTLY ASSIGNED TO THE DEPARTMENT OP
MANAGEMENT SERVICES TO SYSTEM .SERVICES s
PROVIDING FOR THE APPOINTMENT OP A
COORDINATOR AND ASSISTANT COORDINATORS CI
SYSTEM ;SERVICES AND FOR THE OPERATION OP
SYSTEM SERVICES AND PRESCRISINO'THE ?UNC-
TIONS AND DUTIES THEREOF; PROVIDING A
SEVEPABILITY CLAUSE AND A REPEAL CLAUSE.
WHEREAS, Section 19-A of the Charter of the City of Miami
provides that the City Commission may create new departments or
discontinue any department or determine, combine and distribute
the functions and duties of departments and subdivisions; and
WHEREAS, it is the desire of the City Commission to exer-
cise such authority and to create a new department to be known
as the Department of Information and Telecommunications System
Services and to distribute and transfer to it certain functions
and duties heretofore assigned to the Department of Management
Services to provide for the orderly development of information
and telecommunication system so that the public may be served in
a more efficient and economical manner;
NOW, THEREFORE, BE IT ORDAINED BY IRE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. There is hereby created as an agency and
instrumentality of the City to assist and support its depart-
ments, a department of Information and Telecommunications System
Services to be known as System Services.
Section 2. The head of the System Services Department shall
be known as the coordinator of Systems Services.
Section 3. The City Manager is hereby authorized to appoint
the coordinator of System Services. Subject to the approval of
the City Manager, assistants to the department head, to b mown
as assistant coordinators, shall be appointed by the eoordina-
tor and shall be subject to the supervision and control of the
coordinator.
Section 4. Subject to the supervision and control of the
City Manager in all matters, the coordinator of System Services
shall manage, supervise, control and administer the affairs of
System Services.
Section 5. System Services shall assist and support city
departments by providing and coordinating computer based, inte-
grated information and telecommunication systems planning and
development services; and assist and support city departments in
the monitoring of the operations of such systems. System
Services shall coordinate the acquisition of hardware and soft-
ware to develop such systems, and shall prepare capital budgets
and administer the capital funds from whatever sources for such
acquisition and administer all contracts and agreements related
to such acquisitions. Coordination and review of System Services
shall be with such persons, departments or groups as the City
Manager may direct. System Services shall also provide such other
allied services to support and assist city departments as the
City Manager may direct.
Section 6. That city computer assistance development
services and city computer systems development activities, includ-
ing the acquisition of hardware and the development of computer
systems for city operations, previously budgeted and assigned to
the Department of Management Services are hereby reassigned to
System Services.
Section 7. That in order to accomplish the foregoing, an
intragovernmental service fund, known as the system services fund
shall be established under the appropriate regulations of the
Finance Department.
Section 8. That if any clause, sentence, paragraph, section
HA1J1 10E A.PERRH
MAYOR
1
a
1
or part of this ordinance all b adjudged lnnalid by any court
of competent jurisdiction, such judgment shall not affect, impair
or invalidate the rimai der there, but shall be limited in its
operation and.effect to the specific portion involved in the
controversy wherein such judgment was rendered.
Section 9. All ordinances, code sections or parts thereof
in conflict herewith, insofar as they are in conflict, are hereby
repealed.
PASSED ON FIRST READING BY TITLE ONLY THIS 24th DAY OP
February , 1977.
PASSED AND ADOPTED ON SECOND AND FINAL READING BY TITLE
ONLY THIS 14th DAY OF April 1977.
ATTEST:
RALPH G. ONGIE
CITY CLERK
PREPARED AND APPROVED BY:
ASSISTANT CITY ATTORNEY
APP
AS TO FORM AND CORRECTNESS:
i _ .�
ITY ATTORNEY
LEOAL NOTICE
All intereated will take notice that en the 14th day of April, Mr
the City Omission of Miami, Plorida adopted the following titled ordinancet
111111111M.M...
ORD/NANCE NO, 801
AN ORDINANCE CREATING A NEW DEPARTMENT OP
INFORMATION AND TELECOMMUNICATIONS SYSTEM
SERVICES TO BE KNOWN AS SYSTEM SERVICES;
REASS/ON/NG CERTAIN COMPUTER ASSISTANCE
AND DEVELOPMENT SERVICES AND ACTIVITIES
PRESENTLY ASSIGNED TO THE DEPARTMENT OP
MANAGEMENT SERVICES TO SYSTEM SERVICES;
PI%OVIDING FOR THE APPOINTMENT OP A
COORDINATOR AND ASSISTANT COORDINATORS OP
SYSTEM SERVICES AND POR THE OPERATION OP
SYSTEM SERVICES AND PRESCR/BING THE PUNC-
T/ONS AND DUTIES THEREOF; PROV/DING A
SEVERAB/LITY CLAUSE AND A REPEAL CLAUSE.
RALI'H G. ONGIE
CITY CLERK
•
Jo:,-Pbh Pt Grassie
City Manager
Listed 8,, oW
7itti.1P(I,/:21i te,
Keith Llergstrom
Assistant to City Ma
Howard Gary, Director",
Moanagement Services MLA trirent
kl
Ai.tes L. ,,u cerson, Director
-i.Einance De,lartMAt
L . e -1`
, ../.
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J__"*A '114"e'llnan`"*0--unf
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Fire Department
February 163 177
Information acid Tele*
comtunications System
Services
U'Aral
.64 "
Jack Piatt
Acting Dirkor
CoMmunicatl .s.,Departtent
Gailane v;atkins, Chief
Fo1j.ce De:rtment
• I t ‘.2%") fiLteksweWMO
Eric H. q ison
Systems Development Manager
Police Department
•
The above named persons have jointly participated in a
general study of the City cf Miami's approach to computer
based information and telecommunications systems (more
trief.ly referred to as computers and communioations). This
study completes the first stage of a three -stage process
to develop a coordinated, cost-effective approach to meeting
departmental and City-wide needs in these areas. The
second and third stages consist of detailed planning for
the phased implementation of the recommendations arising
from the study conducted in the first stage.
Our recommendations, in summary form, are:
1. The establishment of a manarement system
to develop an integrated, computer based
information lnd telecommunications technical
system that serves departmental and overall
City needs.
,Tose.ph (trassie
71111 3
February 1917
Also enclosed art four proposed ordinances for City Corn'
miion censi,deration. These ordinances would create an
organizational frameworka De.atment of Information and
•
Telecc,mmunicationo System Services (ITS),. -within which. an
lnte,k7rated, computer based informatien and telecommunications
,
system could be developed as a technical system and managed
as a systemt
rurther, the ordinances establish an intra44,overnmenta1 services
f.tnd io s.uport the new DenartmPnt. No additional 1976-77
operatln budget approriations are required to establish the
Derartment because it is esentially a product of the re-
crganisation of existing financial and peroonnel resources.
1.
Theit or-:inance creates the new
Departmet to be nown AS. GYStOM.8erVices4
It is a staff department that exists to support
other departments basicallt,' by providingand
coordinng aticomputer based, integatedinfor-
mati.on and teleconm,-Inications systems plann;.n
and ;:tevelopment services. A1thot7h System
Servics may provide operational computer
:ervicec rgeneral 7overnment. uers, depart-
ment,; with uni,4ne needs such as Fire and
shexid C 1 ccntrc)1 operational
and idevelc2p=tal activities critical to their
jal needs. licwevert such activities must
fit within overall plans for system development,
pporations, intrasystem compatibility, and
financing. For financing, an intragevornmental
services fund is established.
To insure that Sytem Services is, in :tact, a
staff department tliat provides responsive,
ci.Ippert f:ervices to other departmentS, the
Ity Manar;er explicitly F,Iven the authority
in Section 5 to prc,vide that the "coordination and
review of System Services :shall be with ouch persons,
departments or roups as the City Manager may
direct." The practical form that rush coordination
and rc,view will take is that of a committee. of
deplrtment heads and others who are major users
of, or participants in, computer and cemmunicatiOns
SySteM!7.
10
f.ceis h Ps Grass].e.
City Mancager
Lisped f3e1oW
Keith R. 'Bergstrom
Assistant to City Mata
Howard Gary, Director''•
`" na�fetnent Services iT ipart^lr'.;it
�
AI rr' `tom'. 'tuenerr,7t1! Direct ✓r
� . n::�nce i�epaL^tma?1 t
13 � y. 1Hick.manY," nae i `•
Fire Department
7 r'
'feet uary 11 1977
Information and Teies.
communications System
Services
g2"471
Jack ?�i.att '� '
Acting Dir or
Comtnunicati nt.pjpartment
i and tiva skins , Chief
.
4 cc De rt nent
4 .kii�
.tic i, .t " lson
Systems Development Manager
Police Department
The aLove na^d pers n !: c~+intl* participated .n a
general study ± the C•t.. f ai f
r;en..�. ��ic�; r�� �:,w ,. c ,ia;i;i s approach to computer
based information an,1 tc l+_ :. mmun ications systems snore
briefly referred to as computers and communications), This
study completes the first stage of a three -stage process
to c velop a coordinated, cost-effective approach to meeting
departmental and City-wide needs in these areas. The
second and third stages consist of detailed planning for
the phased d implementation of the recommendations arising
from the study conducted in the first stage.
Our recommendations, in summary Form, are
1, The establishment of a management system
to develop an integrated, computer based
information and telecommunications technical
system that serves departmental and overall
City needs.
a The physical co.-10::ation of all comvuters
in the City ire the computer center an the
new police building.
The physical co*location to the extent
practicable of tire, Police, and general
".
government idio dispatching in the coM
munications center in the new police building.
Thc development of a computer system based on
compatible hardware and software to the extent
it is technically feaFible,
The enhancement of the City ts communicatins
syst-= to cuppert t increasingly sophiJticatc!
technical needE. of th Fire F.eparment, Police
E,cpaltment, and z7encra1 government.
The achi .voment of the cc: avoldances/...-avings
That ale inherent in an inte:ratod. co -located,
ccmpatille tccnii herein r.:.c=ended
.zin.d to the ir 7.•!--tem which i
an! cmpol cf in-
zcmpal:11D1 hardwarc an.1 :c4t-,ware.
For the..:e recommendaticns to he :ully imi-l-mented, City Com-
appttval a:,.1 ;action c: nature must be
co-..ght. if appreva]s are Lbtanea, then detailed work can
commence to plan and implement information and telecommunications
lv-tem services. in other words, the specific actions requested
the City Commission in these recommendations will make
it to mcve to the second and third stages of the
proce-s of developing a coordinated, cost-effective approach
th- computer and communications needs.
1:nolosed with this memorandum are documents Which provide the
ratIL;nale for these recommendationsto include nIpporting
1,t1ta concerning costs and ztaffing. Those data are summarized
in t:Ibles in appendices incorporated into this memorandum and
brieTly described bolow.
F
64rassie
3 MI
Pebruary 16, 10/
Also enclosed are four proposed Ordinances for City CoTnA.
mission consideration, These ordinancewould create ah
organL:atiohal framework.,..a DevartMent of Information and
Telecommunications System SerVices which an
inteprate,:.14 computer based information and teleectmunicatiois
systeM could be developed as a technical systeM and managed
as a. system,
Further, the ordinances establish an intragovernmental services
fund to sutport the new Department, No additional 1r6.,77
operating budget approriations are required to establish the
17),?par=ent because it Is essentially a product of the re.,
organisation of isting financial And pertonnel resources.
' pr;-,::,-)sd ordinance creates the new
1)epartment to be •:ricwn as System ,c3ervices.
It Is a staff department that et.:ists to support
other departments tasically by proviuing ana
r:.,7ordinatinil, computer based, integratd infor
mation and telecommunications systems planning
and levelotment services, Although System
Services may provide operational computer
:Tc,r, general government users, deart-
ments with uni,:iue nees fJuch as Fire and
should flrectiv centrcl operational
and developmental actvities critical to thclr
pecia.i. needs, Hwever, such activities must
Ilt within overall plans for system development,
operations, intrasystem compatibility, and
..i.ranoing, For financing, an intragovernmental
'vices fund Is established.
To Insure that System Services is, in fact, a
staff department that provides responsive,
luppert services to other departmnts, the
City !•lanager e;<plicitly given th authority
in Section 5 to provide that the "coordination and
review of System Services shall be with zuch persons,
departments or 7,roups as the City Manager may.
direct." The practical form that such coordination
and review will take is that of a committee of
department heads and others who are major users
of, or partiCipants in, computer and communicati ns
system7.
,:ccsebh R1 (rate
&Eta
Februat-y# 1E, 1977
The SystoM ServiteS Ctordinator formally
reports to the Citv Man4ter. but Oh a day,.to*
basis he will functionally proVide Support
services to other departteht heads and theLr
staffs. and operate under planS and policies
epprhved by the committeeand the City Manager,
2. The second proposed ordinanCe transfert
•
cOmputer asSistance and developMent activities
fret the *.-!anagement Services Department t
the new Department, and repeals the provision
fOr a seParate computer systets development
, ..• • •" ne,
Ctlon witnin Lhe Depai t
ment. The appropriate financial and personnel
resoUrces pry u2V assigned to that section
will 1)e transferred to thfs, new Department,
third ordinance •pertains to the CemmunicationS
Department and restates certain functions at
that Dupartment cc that the City ManaAer may,
y directive, insure the orderly develo.pment
5nd operation of an interated, computer tased
Information and telecommunications
wordini7 th*:' or:]inanc•:77,,
'..cry 1Jt4.:1e 1t fGr the City
te adluz;t cemmunication:3. functichs
to neet channi- v!-Tani:tional and technrclogial
4, The l'ourth ordinance entabli.;hes a fundin
mechardom :7‘r the new renartment in the form
ot' an intrac:overnmental services fund to be
3.:-nerdn. the Sw.,,tem Services fund. Such a
funj 2 1111,mit the new rep,irtment to receive
funls from other departmnts for services pre-
vded and in turn to pav other departments for
:3ervices obtained, as well ds to receive funds
11=4 other cOurces ouch as bond fundO cr
0:1pital hudt funds to develop specific com-
onents of the computer or communication systems
for uling lepartment!l.
Joseph
a5m February 16, 1977
As. Indicated previoutly, the Second and third staes of
the process to develop a coordinated, costlieff,ctive
approach to theCity's computer and communicati9nt needs
consist Of detailed planning tojmplement the .s.3.): recom*
mendations. Most of thit planning will be done by in -
hoe pertcnnel; however, some eternal assistance may be
necessary in certain, very technical areas to provide
speciit technical data and relateddollarcosts for
broader planning and adminittrative policy formulation by
the City Manager's Office, department heads, and their stacfs.
As detailed plannirat] is conducted, specific recommendations
may be made for initial acquisition of computer and ccm-.
hrdware and software modules that will be the
core. of -:.-:panded and/or new nystems as in the Fir e 7,0part-
ment.
p1annin will preably indicate the desirability
o c..ancellatien of the five.-vear leaSe-purchase agreement on
the 2urrouhs cc mputer presently operating under. the
1.1anament Services Department 70 that the msnies saved
fr= th 2 1/2 years unuted vptrtion of the lease can be
apt:L.let: t7, c=uter haz-dwre and software that better meets
the needt. Further, it co:;tly 7:viko
eutright purcha-t than tt enge in 1ecc2e-rchasint,
Tt antir-iDated that the lannin; activities of the second
aril third sta7es will be ct)mpleted by the beginnInLt;, of
Thersefre, the firrzt F,haae ot a coordinated,
City-wide implementation effort l'OT the development of an
inte7rated, comt21.4ter based information and telecommunications
syctm will begin about October 1, 1977.
7no, apr:endiee which immediately follow depict pertinent
7,taffinr:, and fundini7,. rirt, IL should be noted that
in l-m-11 cypinions of the Law nepartment and Finance Department
fundl. can be utilied for "development" cc -AS as well.
• eri,,Idpment costs even though development costS are largely
.salaries. When the leVolopment phiises are com-
0,-:, id systems are operational, boiid l'unds can not be
uti11:1, Of course, when development is completed, the number
• olsonnal needed for day,:!lopment, by definition, will be
nt required.
L/osnh P e3rassie rebruary 164 1377
secorvi4 rfrt and l'olice bond funds will be contributedrn
each 25--toward the capital, expenditures to acquire.
computer hardware and software to. establish the Overall
7encral t.overhment computer system. Such a contribution,
rea-aonable because the .rire and rolice Departments will
utilise Information and services from that system, e.g.
data from A Citywide manaFement information system.
Third4 rive and .:ollece bondfunds will be utilikted to pro
, -
vide capital funds for general governtent computer equip-
ment acquisitions, The bond 'funds so utilined will be
p'aid tack over twenty years with interest. The yearly
paytaer: can 11,c utili:.ted by the departments for equipment
u rddeS. r',irther. the ,-.utright purchase of comt-uter
equ17;meht is much iss costl.„4 than lease-p:Ircha,7;e. Ther,:!fore4
it i71.-eitl'%*777the "7's co;t advante to :ire this
rranzement.
Ft,urt i1t':: th fiures in appeniu C indicate that the
t w Deartment's op'i'ini ost in 'the next 17.212deted year
is 2JJ more than if It .did not e%irt, that sum ls
re1at17 modi',st. for the es,tabli-hment ot a coorinite:1
-tehnioal =tem.
whn thil tl%e Pire 7art!nnt :-.1:_:cnis,ation pro-
grm then un,ix,rw7 where it 1.7 n.:)t ,ind.when
7ne .(7,-.7n1-I.,±r.,; that ent?r,111
• thi,!n 1;.e under tre7A'r,:: n totAl Cly system.
Additietall,!. it c 1 1.:,e noted as ..4ndicate.! in.the enclosed
dLument that a minimum anr,roximately O3 a year
:-.avel in rec.urrin coit-7, by ,adoptin7 the recommendations
ccritainel her.H.n. Thi7 1J7, tot to mention construction costs
saved co -locating computers and di,;patching
o7;c1ratint, or the co;iS saved not leasurchasing the
additionll computer equipment needed for general government
f the nc,w po:lition noted in appendix A, two are to be
funded from the Operatin,7 busiget and l';even from t>iond funds.
The ::-ravon bond funded persennel will do developmental work
r..x.clusively. The total d,,Ita procest ctaff for the. entir,.i.i
City will total S1 pereons as indicated in appendix D. It
envisiened that th i number of personnel will be the
ulTo.r limit tc cr the development of the
jOt:=:elt-1
tA,
.7a Fcbrua v 16 1977
rolice cotp.trtr :4ytten.t tc bin and cbmplete the tit'c
. ..
crymputer -intem.!, and to e7and and CetsVlete the general
government computer syStem,
tt mutt be tiost stroWtly that the capital eY,-.
1:).:,nditre and devpment cos noted In appendi
illu,4tratiVe af dollar costs in.the fir8t
put
cf ce=er imt)letentation beginnlngbasically
in Octdbr, 1977, A plan for cotplete and detailed dollar
ccto a,7. well as A tiirle,tabl for the full ir4plerftentation of 4n lnteri.tedA coliputer based inormation and telectranunicationS
nytett for the ,thtire City of iirni will be formulated
dur1ir tr 1-lanning activities. of stages two .and three that
folle14 the first or,=letion of which in sir,nified
by the 'subnision oTthis mettorarvium anJ related ..tlocun.lent,
Plnallyt and ;:iost itrtan.tir, it mut be a7ain ftl'phasised
that the 717r.yr;o::;ede n i ofun,71 in illustrative
only. Cbvicusiv, n.cfun, will 1.:,e ended until they are
4 " 4 .• 4 . .*
identitiaa 4a:i; a ..:rmennt p t or an aN)l'oed
Ji:ancr-ved the City rdal.Trcvcd as
al:prcpriatil by the Civ
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