HomeMy WebLinkAboutR-77-0290RtSOLUTION NO, 17,a0
A RESOLUTION AUTHORI2ING THE CITY MANAGER TO
/NVITE PROPOSALS PROM COMMUNICATIONS CONSUL.
TANTS POR A LIMITED TECHNICAL STUDY OP THE
CITYI8 COMMUNICATIONS SYSTEM; TO EVALUATE THESE
PROPOSALS; TO ENTtR INTO NEGOTIATIONS WITH THE
MOST SUITAWAt CONSULTANT; AND To PRESENT A
oriki NTATIVt AGREEMENT PoR PRoVISIoN oP
titD "SSUCH
r.Loi\i Of RVICE8 TO THE CITY COMMISSION Pok APPRoVAL
r"
.AND ALLOCATIoN or PUND8
DOCUMEN1
FOLLOW'
WHEREAS, sophisticated communications systems are required
to meet both present and future operational needs of the City
WHEREAS, a City-wide coordinated effort to develop a
systematic long range plan is determined to be necessary to
serve the needs of the City as a whole and to avoid unnecessary
duplications in development of communications systems under-
taken by individual departments;
WHEREAS, costs for procuring, operating and maintaining
communications systems are increasing at a rapid rate and the
City's ability to fund these increases is limited;
WHEREAS, the professional skills of a communications
consultant are determined to be necessary to assist the City
in developing a systematic, long range plan for communications
technical support to avoid unnecessary duplications and costs;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. That the City Manager is authorized and
directed to advertise and invite proposals for a limited technical
study of the City's communications system from Communications
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Consultants.
Section 2. That the City Manager is authgEligdi 65ted
to evaluate the proposals and enter into negotiations with the
person or firm most suited to the City's needs for provision of
such services.
Section 3. That the City Manager is directed to bring a
art comMISMN
MEF,..TING OF
MAR .2 4 19/(
RESOWTIoN
tentative agree dent to p `oxide such servides before the City
Commission for• approval and allocation of necessary funds.
PASSED ANb ADoP" tt . this 241H ,• day of• MARL_
107,
EST:
PREPARED AND APPROVED BY:
(
ROBERT F, CLARK
ASSISTANT CITY ATTORNEY
APPROVED2AS TO FORM AND CORRECTNESS:
1
GE F. KNOX, JR.
ATTORNEY
MAYOR
" U "'7ORT1VE
DOCU mENTS
FOLLOW"
Joseph Crassie
City Manager
Keith Befgstrom
Assistant to
City Manager
February 9.# 1977
Request for Proposals for a
Technical Survey of Communications
Draft Resolution
The enclosed resolution is intended to enable the City to
advertise for professional services and invite proposals
to conduct a technical communications survey on a limited
basis (approximately 6 to 8 man -months) of our communications
system. Three major areas are to be studied:
1. Do the radio systems, as currently existing
in the City of Miami, meet the needs of its
various denartments? If the systems ate not
adequate, can they be modified to meet these
needs?
2. What communications resources are needed to
meet the needs of the City for the next ten (10)
years? Emphasis will be on the next three to
four years with general projections to 1988.
3. What are the financial implications of the
radio system as it now exists and to meet
needs over the next ten (10) years?
In addition, four specific tasks are set out for special technical
consideration:
1. Physical inspection of the satellite receiver
"Total Area Coverage" system.
2. Mobile digital terminal data access channels.
3. Explore complete upgrade of the entire radio
system from 450 MHz to 800 MHz.
4. Assist in making FCC Applications.
"SUPPORTIVE
DOCUMENTS
FOLLOW"
Joseph trassie- February 9i 1977
There are many reasons for contracting for a technical survey at
this particular time:
1. State-of-the-art improvements in communications
offer potential for more efficient and effective
service. But the improvements which ate most
cost effective have yet to be identified,
2, The Fire and Police Departments are in various
stages of modernization projects to include
computer dispatch, that have some areas of
commonality. Although both duplication and
incompatibility must be avoided, each department
Must have its unique needs met.
3. 911 will be implemented in 1979. This will have
a significant operational impact on the dispatching
of emergency services.
4. The City can not upgrade its communications system
to serve just the needs of one or two departments;
total system upgrading must be achieved so that
all departments' needs can be basically met.
The benefiting of one department at the expense
of another must be avoided.
5. Because the communications system will need
upgrading in the near future to support police
and fire modernization needs, as well as those
of other departments, a systematic plan is needed
to accomplish that upgrading in a cost effective
manner on a city-wide basis.
6. Equipment costs are increasing; salary costs of
clerical, dispatch and telephone operators are
increasing; the costs of telephone lines,
electrical power, maintenance of physical facilities,
etc. are also increasing and may outpace the
City's ability to fund these expenses. Therefore,
these expenses must be closely examined for
cost savings or avoidances.
Joseph crassie 3 February 9 1977
The approimate cost of this study should be about $30,000 to
$40,000, The project can be equally funded from Police and Fite
Departments' Bond Funds, This is appropriate inasmuch as the
Majority of the communications system is operated for Police
and rite use; further that if the other City Departments do not
have a coordinated system or if their communications systems are
dysfunctional, the Police and Fire Systems will be adversely
affected and the Police and Fire Departments will be less
efficient overall,
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