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HomeMy WebLinkAbout24369AGREEMENT INFORMATION AGREEMENT NUMBER 24369 NAME/TYPE OF AGREEMENT R.J. HEISENBOTTLE ARCHITECTS, P.A. DESCRIPTION AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT/OLYMPIA THEATER 40-YEAR RECERTIFICATION REPAIRS/MATTER ID: 23-491 EFFECTIVE DATE April 19, 2023 ATTESTED BY TODD B. HANNON ATTESTED DATE 4/19/2023 DATE RECEIVED FROM ISSUING DEPT. 4/19/2023 NOTE DOCUSIGN AGREEMENT BY EMAIL DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 \ f� t .es Ic, Hens IJ11 / R 3. CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Procurement Dept DEPT. CONTACT PERSON: Anthony Hansen/Luis Caseres EXT. 1895 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: RJ Heisenbottle Architects, PA IS THIS AGREEMENT AS A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? TOTAL CONTRACT AMOUNT: $1,590,035.06 FUNDING INVOLVED? ❑■ YES ❑ NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ YES ■❑ NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) Amendment No. 1 to increase capacity of agreement. PURPOSE OF ITEM (BRIEF SUMMARY) Professional Services Agreement between the City of Miami, DREAM and RJ Heisenbottle Architects, PA for Olympia Theater 40-year Recertification Repairs COMMISSION APPROVAL DATE: N/A FILE ID: N/A ENACTMENT NO.: N/A IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: N/A ROUTING INFORMATION Date Signature/Print APPROVAL BY DEPARTMENTAL�IRECTOR Reviewed Dy FVP. OK to procee March 20, 2023 iY1T1 :P,TCe176 EDT r DocuSigned by: �-n e. ,/� a..`#.1 SUBMITTED TO RISK MANAGEMENT March 20, 2023 fnrr1 rMfYielg -.-8'9'340 Ef373 CAe4.8... DocuSigned by: Fmk o MatterllD#2D3T 91 PabloO CITY R.NEYin behalf of l 33 ( jr3j1L37' 2023 IVii.)o:�e3n �� 3s5C631s21a E7SU.. �DocuSignedby: / ppppPROVALi_ BY pGE 9FFICE 40-B-0100 EM �I%13/2-0�3 April 13, 2023 M G I aii: S�U EDT `—F1EF90AF6FE0457... DocuSigned by: APPROVAL BY ASSISTANT CITY MANAGER April 17, 2023 Itar �r111% EDT " h s5... APPROVAL BY DEPUTY CITY MANAGER April 17, 2023 Nzeribe Ihekwaba I 11:21:19 EDT C9D2602B97E54D4... DocuSigned by: ( 7v4t, lUwalit —45F9436AFE40458... RECEIVED BY CITY MANAGER April 18, 2023 PMI4rl0r."fit�/T ,—DocuSigned by: itYgukr SUBMITTED TO AND ATTESTED BY CITY CLERK April 19, 2023 Todd Hannon 1 11:04:42 EDT f—DocuSigned by: 1) ONE ORIGINAL TO CITY CLERK 2) ONE COPY TO CITY ATTORNEY'S OFFICE 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT '—E46D7560DCF1459... PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER PR 23082 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 AMENDMENT OVERVIEW PSA TITLE: Professional Services Agreement between the City of Miami, Florida DREAM and R.J. Heisenbottle Architects, P.A. for the Olympia Theater 40-year Recertification Repairs 1. AWARD DELEGATED AUTHORITY: ❑ Chief Procurement Officer — Authority level of 0 City Manager — Authority level of $1,590,035.06 ❑ City Commission — RESOLUTION No. N/A 2. PROCUREMENT METHOD: 0 RFP/Q 0 ITB 0 SOLE SOURCE 0 PIGGY -BACK 0 PROFESSIONAL SERVICES UNDER $25,000 ® OTHER (Please explain): Emergency Procurement Olympia Theater Pursuant to Section 18-90 of the Procurement Code, and Sections 255.20 and 287.055 of Florida Statutes 3. IF THIS IS AN AMENDMENT, WHAT IS THE NUMBER OF THE AMENDMENT AND WHAT DOES THIS AMENDMENT DO (INCREASE CAPACITY, CHANGE IN TERMS, ETC) BE SPECIFIC. Amendment No. 1 to increase capacity of the agreement by $1,590,035.06 for a total not -to -exceed contract value of $2,385,230.60. 4. WAS THE AMENDMENT APPROVED BY THE CITY COMMISSION? 0 YES ❑x NO IF YES, WHAT IS THE RESOLUTION NUMBER? 5. WHAT IS THE SCOPE OF SERVICES? The Consultant shall provide additional design, permitting, bidding support and construction administration for the facade restauration project at Olympia Theater. The Consultant shall provide design, permitting, bidding support and construction administration and coordination for the structural interior repairs at Olympia Theater. Consultants shall apply for, process, and obtain permits from various environmental regulatory agencies including, but not limited to, the City of Miami, Miami -Dade County Division of Environmental Resources Management (DERM), and the Florida Department of State -Division of Historical Resources. 6. IF CITYWIDE, WHAT ARE THE MOST FREQUENT USER DEPARTMENTS? Office of Capital Improvements and DREAM 7. IS THE AWARDEE THE INCUMBENT? N/A DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 8. IS THE PRICING HIGHER, LOWER OR THE SAME AS THE CURRENT CONTRACT? N/A 9. WHEN DOES THE CURRENT CONTRACT EXPIRE? One (1) year from contract execution date of May 31, 2022 with two (2) one (1) year options to renew 10. WHAT WAS THE PREVIOUS SPEND ON THE CURRENT CONTRACT? $795,195.54 11.WHAT IS THE METHOD OF AWARD (Group, Item by Item etc.)? Emergency Procurement 12.SUNBIZ: Is the Firm(s) a Florida Registered Corporation or a Foreign Corporation (not from Florida)? R.J. Heisenbottle Architects, P.A. — Florida Profit Corporation DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 CITY OF MIAMI DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH R.J. HEISENBOTTLE ARCHITECTS, P.A. FOR OLYMPIA THEATER 40-YEAR RECERTIFICATION REPAIRS This Amendment No. 1 to the Professional Services Agreement dated May 31, 2022 (the "Agreement") between the City of Miami, a municipal corporation of the State of Florida ("City"), and R.J. Heisenbottle Architects, P.A. ("Consultant"), a Florida Corporation, for the provision of the Olympia Theater 40-Year Recertification Repairs ("Services") for the Department of Real Estate and Asset Management ("DREAM") is entered into this 19day of Apri 1 , 2023. RECITALS WHEREAS, pursuant to the City of Miami ("City") Procurement Code Section 18-72, 18- 73, and 18-116, the City Manager executed a Professional Services Agreement with Consultant for an amount not -to -exceed $795,195.54; and WHEREAS, the current Compensation Limit is insufficient to address the costs associated with the urgent structural repairs, electrical repairs, and other capital improvements such as repair and renovation of the exterior brick facade, windows, and marquee at the Olympia Theater; and WHEREAS, it is in the best interest of the City to increase the existing capacity of the Agreement to protect the safety of its citizens and users; and WHEREAS, this Amendment No. 1 to the Agreement increases the existing capacity of the Agreement by $1,590,035.06, from $795,195.54 to an amount not -to -exceed $2,385,230.60; and NOW THEREFORE, in consideration of the foregoing, the parties hereby amend the Agreement as follows: Section 3. Remuneration, Audit and Inspection. A. The Consultant shall receive Two Million Three Hundred Eighty -Five Thousand Two Hundred Thirty Dollars and Sixty Cents ($2,385,230.60) for the Services specified herein Exhibit "B." The City, as it may deem in its best interest, reserves the right to request additional related services to be provided by the Consultant. Any additional Services in excess, shall be negotiated and pre -approved in writing by the City Manager, or designee, prior to the Services being rendered. The Consultant will invoice the City monthly. The amount of each invoice will be based upon the Consultants estimated percentage of completion for each task, as enumerated in Exhibit "B." All other terms and conditions of the Agreement are in operative force and effect and remain unchanged. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Amendment No. 1 to the Professional Services Agreement with R.J. Heisenbottle Architects, P.A. for Olympia Theater 40-Year Recertification Repairs IN WITNESS WHEREOF, the parties have executed this Amendment as of the day and year first above written. WITNESS/ATTEST: R.J. Heisenbottle Architects, P.A., a Florida Corporation Signature nature Ricardo Lopez, Principal Print Name, Title ATTEST: ecretary, Eddie D. Law (Affirm Consultant Seal, if available) ATTEST: DocuSigned by: ca4 To c r:Pennon, City Clerk APPROVED AS TO INSURA REQUIREMENTS: DocuSigned by: Fr'atAk Owtt./j �7-39.5C.63.1-8214E 7 Ann Marie -Sharpe, Director Risk Management Department DocuSigned Richard J. Heisenbottle, FAIR, President Print Name, Title of Authorized Officer or Manager (Corporate Seal) CITY OF MIAMI, a municipal corporation of the State of Florida DocuSigned by: tlYguAr Nevitia. F�c,3.7anN�� Arthur Noriega V, City Manager APPROVED AS TO LEGAL FORM AND CORRECTNESS: DocuSigned by: `—F 1 EFaoA F6EFna57 Victoria Mendez, City Attorney DS [—Pr (Matter 23-491) DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Amendment No. 1 to the Professional Services Agreement with R.J. Heisenbottle Architects, P.A. for Olympia Theater 40-Year Recertification Repairs CERTIFICATE OF AUTHORITY (IF CORPORATION OR LLC) I HEREBY CERTIFY that at a meeting of the Board of Directors of R.J. Heisenbottle Architects, P.A. , a corporation organized and existing under the laws of the State of Florida , held on the20th day of March , 1987a resolution was duly passed and adopted authorizing (Name) Richard I-leisenbottle as (Title) President of the corporation to execute agreements on behalf of the corporation and providing that their execution thereof, attested by the secretary of the corporation, shall be the official act and deed of the corporation. I further certify that said resolution remains in full force and effect. IN WITNESS WH RE. hereunto set my hand this 3 5th day of February 2023 . Secret Print: E•die D. Law CERTIFICATE OF AUTHORITY (IF PARTNERSHIP) I HEREBY CERTIFY that at a meeting of the Board , a partnership organized the laws of the State of , held on the day of was duly passed and adopted authorizing (Name) (Title) of the partnership to execute agreements partnership and provides that their execution thereof, attested by a partner, act and deed of the partnership. of Directors of and existing under , 20_, a resolution as on behalf of the shall be the official I further certify that said partnership agreement remains in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this 20 Partner: Print: , day of Names and addresses of partners: Name Street Address City State Zip DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Amendment No. 1 to the Professional Services Agreement with R.J. Heisenbottle Architects, P.A. for Olympia Theater 40-Year Recertification Repairs CERTIFICATE OF AUTHORITY (IF JOINT VENTURE) Joint ventures must submit a joint venture agreement indicating that the person signing this Agreement is authorized to sign documents on behalf of the joint venture. If there is no joint venture agreement, each member of the joint venture must sign this Agreement and submit the appropriate Certificate of Authority (corporate, partnership, or individual). CERTIFICATE OF AUTHORITY (IF INDIVIDUAL) I HEREBY CERTIFY that, I (Name) , individually and doing business as (dfb/a) (if Applicable) have executed and am bound by the terms of the Agreement to which this attestation is attached. IN WITNESS WHEREOF, I have hereunto set my hand this day of 20 Signed: Print: NOTARIZATION STATE OF f SS: COUNTY OF N1,c4.Mr ) The foregoing instrument was acknowledged before me this 15 day of ehcu� .� , 20Z, by ELU , who is personally known to me or who has produced as identification and who (did / did not) ake an oath. SI NATURE OF NOTE Y PUBLIC STATE OF FLORIDA PRINTED, STAMPED OR TYPED NAME OF NOTARY PUBLIC DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Arthur Noriega V, City Manager DlgitaIly signed by Badia, Hector Hector Badia Date: 2023.02.08 16:23:15 -05'00' Interim Director Office of Capital Improvements DATE: February 01, 2023 B-70100 SUBJECT: Olympia Theater Supplemental to Emergency Memorandum REFERENCES: Emergency Purchases Larry Spring Assistant City Manager c/o Department of Real Estate Asset Management ENCLOSURES Backup information Per the emergency procurement procedures as defined in Section 18-90 of the City Code, authorization to waive the competitive bid process is requested for this emergency purchase that is greater than $25,000 to perform the critical repairs on the Olympia Theater and Apartments located at 174 E Flagler ST, Miami, FL 33130. Backaround The Olympia Theater and the Olympia Apartments are co -located in a building at the southwest corner of NE 2nd Avenue and East Flagler Street. It is a building on the National Register of Historic Places and has been owned by the City of Miami since 1975. The vintage 1920s high-rise building is steel framed and clad in brick masonry and terra cotta. The Olympia Apartments building is ten (10) stories in height, while the Theatre is an equivalent four (4) stories in height attached to the north elevation of the Olympia Apartments. The ten -story Olympia Apartments building is currently used as a residential apartment building while the theatre remains in operation today. The building is recognized needing major capital needs and urgent structural and electrical repairs identified during its 40/50-year recertification process including the major issues with the exterior brick facade. On February 15, 2022, an emergency memorandum was authorized to perform emergency stabilization repairs on the building facade that allowed for the continuation of the Flagler Street renovation project through that portion of the street. P.O. No. 2113667 was issued to R.J. Heisenbottle (RJH) for $795,195.54 (see attached processed proposal) that included the facade assessment, emergency stabilization, complete design, permitting and provide bidding process support services. The construction administration portion wasn't included until the assessment and emergency stabilization were completed. The design NTP was issued to RJH on June 02, 2022, for the assessment and the emergency stabilization that was completed on July 19, 2022, with a cost of $377,467.14. The work included assessment, pinning and removal of terracotta and brick pieces to prevent them from falling (see attached report). As part of the assessment, the fagade was found in worst condition than expected and additional design work and construction administration work are now necessary to complete the recertification process. After OCI review, the required amount for these services is $938,847.11 (per attached fee proposal from RJH) for a total of $1,734,042.65. The City has constructed temporary emergency repairs to protect the safety of its citizens and users such as internal structural shoring, as well as other items, including the sidewalk shed protection for the pedestrians on Flagler and 1 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 SW 2 Avenue, however permanent repairs are necessary to avoid further deterioration of the facility. In addition to this, the City is paying monthly inspections fees for the installed interior emergency shoring. The design services for the interior repairs are $651,187.95 (per attached fee proposal from RJH). Then the total cost amounts to $2,385,230.60. The associated construction estimate cost for these repairs is approximately $22.94M. Pursuant to the City Manager' s emergency finding, which finds that a valid public emergency to the Olympia Theater and Olympia Apartment building, it is most advantageous for the City to waive the competitive sealed bidding procedures pursuant to F.S. 255.20(1)(c)(I), constitute a danger to the public health or safety. In addition, it is not feasible for the City to proceed with the procurement process outlined in F.S. 287.055, as the process can take approximately nine (9) months. The lengthy process will delay the vital repairs to the facility and potential loss of revenue and funding at the Olympia. F.S. 287.055, CCNA, does however permit exemptions to these requirements in emergency situations, as stated in Section 3(a)1 entitled "Public Announcement and Qualifications Procedures". The City Manager as "Agency Head" may declare an emergency. Accordingly, OCI and DREAM respectfully request your approval to waive the competitive sealed bidding process for the provision of design and construction administration services to repair the facility and get the recertification done. CITY MANAGER: 5DocuSigned by: vguAr Novit,y, Arthur Noriega, V APPROVED F7 DISAPPROVED F7 Date: March 16, 2023 I 14:22:30 EDT DIRECTOR, DEPARTMENT OF PROCUREMENT: cDocuSigned by: �# Q. -?9548EB-7-3.e*e488... Annie Perez, CPPO March 6, 2023 114:45:10 EST APPROVED F7 DISAPPROVED F7 Date: Additional certification required for emergency purchases greater than $25,000: DIRECTOR, MANAGEMENT AND BUDGET: I certify the funds to cover this emergency purchase are available. Gouin Marie Da e: 20lly� 03 02igned ny Gouin, Marie 11 26:50 05'00' Marie "Maggie" Gouin 2IPage DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 2199 PONCE DE LEON BOULEVARD SUITE 400 CORAL GABLES FLORIDA 33134 305-446-7799 305-446-9275 FAX March 28, 2022 Mr. Hector Badia Director City of Miami Capital Improvements & Transportation Program 444. S.W. 2nd Avenue, 8th Floor Miami, FL 33130 Re: B-70100 Gusman Hall Improvements / Repairs Revised Fee Proposal 174 Flagler Street, Miami, FL Professional Services Proposal Phases 1 - 5 Facade Assessment Design/Construction Documents, HEPB & COA, Permitting and Bidding Dear Mr. Badia, R.J. Heisenbottle Architects, (RJHA) (Consultant) is proud to provide this proposal for professional architectural/engineering services for assisting with the exterior facade 40 Year Recertification Repairs and Restoration at Gusman Hall, located at 174 Flagler Street in Miami, Florida. The City of Miami has initiated a project to restore Gusman Hall and that R.J. RJ HEISENBOTTLE Heisenbottle Architects (RJHA) is working as the Preservation Architect under a AR(.FIITECTS consulting agreement with Eastern Engineering Group, Doral, Florida (Eastern). Eastern is the prime engineering consultant assisting the City in making a series of 40 Year Recertification repairs. Please note that our scope of services below assumes that the City of Miami wishes to perform a comprehensive restoration of the exterior building envelope to comply with all requirements for 40 year recertification inspections. Based on our recent discussion, RJHA will engage Wiss, Janney, Elstner, Associates (WJE) to work as a specialty engineering consultant and support the team by providing engineering assessment of the masonry and stucco clad exterior walls, development of facade restoration construction documents, assistance during the bidding phase, and consultation for the facade restoration during the construction phase of the project. WJE has been chosen for this assignment because of their extensive expertise in brick and terra cotta tile restoration and their past experience with the Olympia Building. In addition, WJE will engaged MARK 1, Restoration Company to assist them by providing logistics for the facade assessment services and if necessary provide emergency stabilization. Description of the Project The historic Olympia Apartments and Olympia Theatre (formerly the Gusman Center for Performing Arts) was constructed in 1925 and opened in 1926. The vintage 1920s high-rise building is steel framed and clad in brick masonry and terra cotta. The Olympia Apartment building is ten stories in height, while the Theatre is an equivalent four stories in height attached to the south elevation of the Olympia Apartments. The www.rjha.net A Professional Association AAC001513 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 ten -story Olympia Apartment building is currently used as a residential apartment building while the theatre remains in operation today. WJE performed a facade survey and assisted with the temporary facade repairs that were performed in 2009 and 2010 and has subsequently performed various surveys and cost estimates between 2012 and 2018. WJE's most recent involvement was performing a building condition assessment in 2018 for RJHA under a contract with Miami -Dade College. That report was issued on October 22, 2018. Based on our understanding of the subject property, our experience with similar projects, and our recent discussion with you, we propose the following scope of Basic Services related to restoration of the brick masonry, terra cotta, and stucco clad facades. RJHA will independently assist with repairs/replacement/restoration of windows and roofs, elements like the railings and emergency fire escape stairs, as well as other building envelope components such that will be included in the project scope. Scope of Basic Services Phase 1 - Facade Assessment and Pre -Design Recommendations - Estimated Duration 3 Months 1. Attend a virtual project kick-off meeting/pre-assessment meeting with the project team to discuss the project scope and sequencing. 2. Review available construction documents (e.g., original drawings and specifications) related to the existing envelope construction as provided to WJE by your office. This also includes review of past WJE temporary stabilization documents and condition assessment reports. 3. Develop elevation drawings of the buildings that include individual terra cotta units and joint layout. These elevations will be used as survey sheets during the assessment. We will use photographs and field notes from past assessments of the building to develop the elevations. 4. Perform a hands-on condition assessment of the exterior facade (brick masonry, terra cotta, and stucco) in order to develop a scope of facade restoration work for the project. WJE has not included assessment of the roof or windows in this survey and assumes that RJHA will be assisting with these items. Based on our recent discussion with Hector Bedia, PE, Director of Capital Improvements for the City of Miami and the City of Miami's need for assessing and temporarily repairing the masonry facade to allow for the streetscape improvements to begin (i.e., removal of sidewalk canopies), we propose the following: a. With the assistance of MARK 1, a facade restoration contractor, WJE's team of architects/engineers will perform a close-up assessment of the 10-story apartment building from six (6) scaffolding drops (swing stage) on both the north and the east sides of the apartment building. The theater facade will be accessed from a personal man -lift. WJE has prepared an RFP for providing this assistance and it is attached herewith and made a part hereof. A copy of their proposal is attached. Findings will be recorded digitally on elevation drawings of the building. The remaining portions of the Olympia will be reviewed from adjacent roof levels, fire escapes, and from the ground where accessible. Based on anticipated duration for moving swing stages to new drops, we assume that multiple trips will be required to complete the close-up assessment. b. WJE will review inspection openings created by the Contractor at 10-15 locations identified by WJE in the field. The purpose of these openings is to DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 verify the condition of the existing structural supports and backup, as well as finalize the new structural support systems for the brick/terra cotta cladding. Our findings will be documented with photographs and field sketches. c. Review the facade of the Olympia from grade and roof levels with binoculars and review the drone video taken at the beginning of the project. This includes back elevations inaccessible to close-up assessment and the penthouses on the Olympia. d. Remove pertinent samples of historic materials (i.e., terra cotta, mortar, stucco, steel, etc.) and perform material laboratory evaluation for development of appropriate material replacement specifications during Phase 2. Please note that WJE has not included hazardous material testing of sealants, paint coatings, etc. as part of this proposal. 5. Prepare field sketches and drawings as required for the Contractor to perform temporary stabilization repairs to the street facades. It is our understanding that the City of Miami would like to remove the sidewalk canopies during the streetscape restoration and that the facade must be "safe" in the short term to allow for this work. Please note that the previous temporary repairs have been in place for nearly 11 years and that additional repairs will be necessary. The extent can only be determined after our close-up assessment. 6. Temporary stabilization work performed by the Contractor will be provided on a Time and Materials basis, Swing Stage Crew $3,200/Day, Materials and Equipment Cost + 15% OH&P. See MARK 1 proposal dated February 3, 2022 attached. 7. Attend necessary virtual meetings to coordinate our site access and assessment with the project team. This includes coordination with the contractor for close-up access. This proposal includes attendance at bi-weekly virtual meetings over the course of two months for Phase 1. 8. Present a summary of our assessment findings and repair recommendations to the Project Team. We plan to prepare a PowerPoint presentation with photographs to summarize our findings during Phase 1 and present prioritized repair recommendations for the exterior facade. At the conclusion of this meeting, our intention is to finalize a scope of restoration work that is agreeable to the project team prior to development of the Construction Documents. Phase 2 - Design/Construction Documents — 6 Month Duration Following approval and notice to proceed by the City of the Phase 1 Facade Assessment Documents, the Consultant shall prepare Construction Documents and assist the City in preparation of the bidding documents as stated below. An allowance for a 2-week City Review at 50% & 100% submission = 1 Month Total Phase Duration = 6 Months Completion Time Frame. 1. Perform historic mortar analysis in order to determine the composition of the historic mortar in order to appropriately specify a replacement mortar for resetting and repointing the mortar joints. WJE will perform this testing at the WJE Janney Technical Center and provide a summary report. 2. Perform a metallurgy evaluation of existing steel for weldability. This will include development of a weld procedure for attachment to the historic steel structure within the building. 3. Based on the Phase 1 recommendations and scope of work agreed upon by the project team, WJE will prepare construction document drawings (based upon background sheets prepared by RJHA) and material specifications specific to the restoration of the exterior facade (brick masonry, terra cotta, and stucco). RJHA DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 will prepare the window restoration/repair construction documents and specifications. Both firms will coordinate with each other. 4. The design team will provide submittals for City of Miami review at 50 percent and 100 percent complete Construction Documents Phase. 5. RJHA and WJE assist with development of a bid form that will include itemized restoration scope items, repair allowances, and unit prices to be used during construction. A detailed bid form with quantities, allowances, and unit prices is critical in developing a tight scope of work for the project and limiting costly change orders. 6. During the Construction Documents Phase, RJHA and WJE will attend three meetings (virtually) with the Eastern team and City of Miami staff, which coincide with the design submittals referenced above. 7. RJHA and WJE will respond to all related questions from the City of Miami reviews and incorporate changes into the construction documents as appropriate. 8. RJHA and WJE will also attend bi-weekly virtual progress meetings with the project team during the Design/Construction Documents phase. This is in addition to the design review meetings included above (Task 7). It is anticipated that the Forty -Year recertification work associated with this urgently required facade and window restoration/repairs will be completed in a separate construction phase from the interior restoration, re -roofing and mechanical equipment replacement work as this work will most efficiently be performed by a separate specialty contractor. Phase 3 - HEPB Submittal/Public Hearing & COA Approval - 3 Month Duration RJHA will prepare both the preliminary and final COA Application submittals and incorporate the design drawings, existing conditions drawings and selective demolition drawings and other materials including product samples as necessary to describe all aspects of the proposed facade restoration and repair project. RJHA will meet with the City HEPB officer in advance of the submittal to assure their concurrence with what is being proposed. RJHA will respond to staff comments and prepare a final submission based upon staff comments. RJHA will also prepare as part of the COA submittal process a PowerPoint Presentation for the HEPB Board Hearing. Richard Heisenbottle, FAIA will make the presentation before the Board for Final HEPB Approval. Phase 4 - Permitting Dry Run Phase - Estimated Completion Time Frame 6 Months Following approval and notice to proceed by the City of the Phase 2 Construction Documents and Phase 3 HEPB COA approval, the Consultant shall assist the City with filing construction documents with the authorities having jurisdiction over the project and assist the City's in obtaining the necessary permits. We assume that RJHA will be responsible for all coordination and permitting with the City of Miami during the Permit Phase. Phase 5 - Bidding Phase - Estimated Duration 6 Months to Coincide with the Permit Phase Following approval and notice to proceed by the City and simultaneous with Phase 5 Permitting Dry Run, the Consultant shall assist the City with the competitive bidding process, evaluation of the bids received and the awarding of construction contracts. RJHA and WJE will attend one pre -bid meeting at the site and answer questions from DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 bidders during the bidding phase and respond with any necessary addenda. RJHA and WJE will assist Eastern in reviewing bids submitted by restoration contractors, developing a bid summary, and providing recommendations of award to the City of Miami. Phase 6 — Construction Phase and Administration of the Construction Contract Duration to Be Determined Following award of the construction contract and notice to proceed from the City, the Consultant shall assist the City with the administration of the construction contract. Work will include the following: 1. Review required technical submittals and shop drawings specific to the window restoration, brick masonry, terra cotta, and stucco repairs. 2. Review, jointly with the entire design team and City of Miami staff, initial mock- ups of the various repairs. Mock-ups would be reviewed for technical conformance and appearance and would serve as the standard of expected quality for the remainder of the project. Based on our experience on other projects, these mock-ups are important for developing the general repair approach that is acceptable. 3. RJHA will provide bi-weekly site visits and WJE will perform site visits at the beginning of construction phase activities to finalize repair locations to quantify the repairs at each facade area when access is made available. We will assist with setting expectations for the contractors' quality control personnel. 4. WJE will perform initial cleaning trials for the terra cotta, brick masonry, and granite cladding. A WJE conservator will perform small scale trials in order to develop the necessary specifications for the project. We anticipate a two-day on - site effort for one WJE conservator. 5. WJE will perform an evaluation during the start-up of each type of work, including a review of the exposed structure, a review of the repair preparation prior to the installation of new material, and an inspection subsequent to the installation. The required on -site observation will be more significant at the beginning of each phase of work and will be reduced as the project progresses. In addition to RJHA's bi weekly site visits, WJE will provide an initial survey, periodic quality control review, and final inspections of the completed work. 6. At this time, it is impossible to determine the construction duration so we recommend that the fee be negotiated during the Bid and Permit Phase when the scope of the work is fully defined. 7. WJE site visits will be performed by a combination of WJE staff from both their South Florida office and Northbrook/Chicago office. Multiple staff may be on -site during each visit. 8. RJHA and WJE will document on -site observations and the status of the work with weekly site visit reports for the weeks WJE is on -site. 9. WJE will attend bi-weekly conference calls (virtual meetings) with the construction quality control team to discuss the progress of the work and any quality issues that need to be addressed and attend monthly progress meetings on -site with the design team, Contractor, and City of Miami. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 10. WJE will create updated drawings for modifications in the scope of work as the work progresses. This will include revisions to repair details to address unforeseen conditions, tracking all terra cotta and masonry repair quantities, and coordination/reconciliation of repair quantities with the Contractor. 11. Evaluate quantities submitted with contractor's payment applications and review payment application amounts. We will provide commentary to the design team regarding the facade restoration items for incorporation into overall payment application review. 12. RJHA and WJE will assist the City with information related to change orders, construction change directives, and minor changes in the work. At the completion of each scaffolding section, WJE will perform a final inspection of the completed work. During this inspection, WJE will develop a punch list of outstanding items or items in need of repair. We have assumed this will be a continual process as the contractor moves around the building and these site visits will be included in the total. RJHA and WJE will review Contractor's closeout paperwork including project record documents and warranties It is our experience, based on similar past projects, that additional repairs or modifications to the planned repairs should be anticipated due to unforeseen conditions discovered during construction. It is our understanding that WJE will develop/refine the final repairs during construction as necessary. BASIC SERVICE FEES Our Lump Sum Fees for the performance of the "Scope of Basic Services" outlined above shall be as follows: BASIC SERVICE FEE BREAKDOWN PER PHASE Phase 1 - Facade Assessment Phase 2 - Construction Documents Phase 3 - HPB Submittal & Approval Phase 4 & 5 - Permitting Dry Run and Bid & Award Phase 6 - Construction Phase (To be determined at a later date) TOTAL BASIC SERVICE FEE PHASES 1 THRU 5 $ 252,467.14 $ 330,911.21 $ 8,355.02 $ 68,462.17 $ TBD $ 660,195.54 TOTAL ESTIMATED BASIC SERVICES REIMBURSABLE EXPENSES $ 10,000.00 CITY FEE CONTINGENCY ALLOWANCES: Temporary Stabilization Construction $ 75,000.00 General $ 50,000.00 TOTAL ESTIMATED CITY FEE CONTINGENCY ALLOWANCES $ 125,000.00 OVERALL TOTAL $ 795,195.54 A complete breakdown of this Professional Service Fees is attached for your review. When the construction time frame can be more clearly defined, we will provide you with a professional service fee for Construction Administration Phase services. TERMS & CONDITIONS OF PAYMENT FOR BASIC SERVICES DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 To start each phase, RJHA will require a Notice to Proceed (NTP) from the Office of Capital Improvements - City of Miami. Payments for Basic Services shall be made monthly in proportion to the services performed during each phase of the work. This will result in equal monthly payments of the total Phase Fee, divided by the duration of the Phase. The City shall be entitled to conduct an on -board review of the architects, engineers and consultants work monthly, however the architects, engineers and consultants shall not be required to submit copies of all work product on a mouthy basis as a condition of payment. A 50% and 100% Construction Document Phase review submittal shall be provided to the City for staff review and comment. The consultant shall incorporate these comments as appropriate and respond to the City's comments in writing. Should the Consultant not deliver the Construction Documents Phase deliverables on time, the City shall be entitled to withhold final monthly payment for that phase of the work until all CD deliverables are submitted. ADDITIONAL SERVICES ADDITIONAL SERVICES & EXPENSES are as defined in the Prime Agreement and by the State of Florida Department of Management Services Fee Guidelines for Basic Architectural and Engineering Services, see Page 2- copy attached hereto and made part hereof. All services not specifically indicated in the Scope of Basic Services outlined above or as Authorized Additional Services outlined above, or any significant additions to the project, or any changes to work already accomplished, will be considered additional services. It is our experience, based on similar past projects, that additional repairs or modifications to the planned repairs should be anticipated due to unforeseen conditions discovered during construction. WJE will develop/refine the final repairs during construction as necessary. The following Additional Services may be required during the Phase 1 Assessment or the Phase 6 Construction Phase: 1. Participate in project meetings in addition to the meetings included above. 2. Additional site visits to confirm installation of temporary repairs are complete. 3. Perform additional site visits to the total listed above to review construction related activities or due to delays or extensions to the estimated construction duration. 4. Temporary stabilization work performed by MARK 1 as outlined in the Phase 1 Assessment Scope of Work above. Reconstruction and/or enhancements of existing structural systems to comply with the Alteration Level 3 requirements of the Florida Building Code will also be considered Additional Services, if these are required by the Building Official. At this time, sustainable design goals, including LEED certification, are not anticipated for this project. If LEED certification is desired by the City of Miami Capital Transportation and Improvements Program, these services will be considered an additional service. Additional Services will only be performed with written authorization of the Owner. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Additional Services Professional Fees will include RJHA's 10% Overhead & Profit markup on Consultants. TERMS & CONDITIONS OF PAYMENT FOR ADDITIONAL SERVICES Payments for Additional Services shall be made monthly in proportion to the services performed by each consultant during each phase of their work. The Consultant shall include reasonable backup with each invoice, but shall not be required to submit timecard backup for these lump sum services. Timecards will only be submitted for services provided on an hourly basis. If it becomes necessary for portions of our Basic Services to be performed more than twenty-four (36) months after the date of this proposal, our lump sum fees for those remaining services will be adjusted to reflect increases in our standard billing rates at that time. Hourly Rates Our fee for the performance of "Additional Services" will billed on an Hourly Basis at the following rates: R.I. Heisenbottle Architects Hourly Rates Principal $223.30 per hour Sr. Project Manager $168.20 per hour Director of Architecture $168.20 per hour Staff Architect Level III $135.58 per hour Staff Architect Level II $121.61 per hour Staff Architect Level I $104.83 per hour Intern Architect $ 89.90 per hour Administrative Assistance -Support $ 58.00 per hour Clerical $ 37.70 per hour Wiss Janney Elstner Associates Hourly Rates Sr. Consultant (Principal) $223.30 per hour Sr. Associate $148.60 per hour Associate Level III $135.05 per hour Associate Level II $102.11 per hour Associate Level I $ 87.78 per hour Sr. Specialist $116.64 per hour Specialist $102.37 per hour Senior Technician $ 78.79 per hour Technician II $ 67.60 per hour Technician I $ 50.20 per hour Clerical $ 37.70 per hour In addition to the labor fees outlined above, we will also bill you at our cost for out- of-pocket project expenses. No additional services will be performed without your written authorization. LIMITATIONS It should be understood that the Olympia Building is an old building and that its structural system does not conform to today's standards and practices. Although no significant structural enhancements are anticipated, there is no code requirement and DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 no intention to bring the structural system and envelope of this building into full compliance with the current building; code. It must be understood that our review of the existing construction will be only for the purposes stated in the "Description of Project" and in the "Scope of Basic Services". We will not otherwise be verifying the adequacy of the original design or construction of the existing structural systems and will not assume responsibility for them. Limit of Liability PURSUANT TO FLORIDA STATUTE 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT R.J. HEISENBOTTLE ARCHITECTS, PA MAY NOT BE HELD LIABLE FOR DAMAGES RESULTING FROM NEGLIGENCE OCCURRING WITHIN THE COURSE AND SCOPE OF PROFESSIONAL SERVICES RENDERED UNDER THiS PROFESSIONAL SERVICES CONTRACT. HAZARDOUS MATERIALS RJHA shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. Hazardous materials testing and abatement will he the responsibility of the owner. CONCLUSION RJHA will utilize its extensive experience in historic preservation projects to make this a truly successful project for the City of Miami. Provided that this proposal meets with your approval, please prepare the necessary Work Authorization and include this fee proposal and fee breakdown as an Exhibit thereto. We will start work on this assignment immediately upon receipt of your written authorization to proceed. Thank you once again for the opportunity to be of service. Sincerely yours, R.I. HEISENBOTTLE ARCHITECTS, F.A. RichardJ Heisenbottle ❑IyltaJly signed by Richard } Helsenbott re DPt -US, o-R. J. HEISEN BOTTLE ARCHITECTS PP, dnQuallTrereA0141000000017E$5CAZA000054 EE, cn zRI[hard J Heisenbottle Dale: 2022. 3.2$ 17,2$:49.04100 Richard J. Heisenbottle, FAIA Preside ance and horization to Proceed Date Hector Baal ra+Ft t)rector / Office of Capital Imprc+vernencs Please Print Authorized Representatives Name and Title DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 October 19, 2022 Mr. Hector Badia Director City of Miami Capital Improvements & Transportation Program 444. S.W. 2nd Avenue, 8th Floor Miami, FL 33130 Re: B-70100 Olympia Theater & Apartments Facade, Window & Marquee 2199 Restoration/Repairs — Additional Services Fee Proposal PONCE Professional Services Proposal Phases 1 - 6 Facade Assessment, °ELE°" Design, Construction Documents, HEPB & COA, Permitting and Bidding, BOULEVARD Construction Phase Administration and Facade 40 Year Recertification SUITE 400 CORAL GABLES FLORIDA Dear Mr. Badia, 33134 305-446-7799 R.J. Heisenbottle Architects, (RJHA) (Consultant) is proud to provide this Additional 305-446-9275 FAX Services Fee Proposal, which revises our previous fee proposal for professional architectural/engineering services for the Facade, Window and Marquee 40 Year RjHEISENBOTTLE Recertification Repairs and Restoration at the Olympia Building, located at 174 Flagler A R C H I r e c r s Street in Miami, Florida. The City of Miami has initiated a project to restore the Olympia Theater and Apartment Building. Our scope of services below assumes that the City of Miami wishes to perform a comprehensive restoration of the exterior building envelope to comply with all requirements for 40-year Recertification inspections of the exterior facade. Roofing and interior repairs will be provided under a separate professional services agreement. Based on our discussion, RJHA has engaged Wiss, Janney, Elstner, Associates (WJE) to work as a specialty structural engineering consultant. WJE has been chosen for this assignment because of their extensive expertise in brick and terra cotta tile restoration and their past experience with the Olympia Building. The team has already provided an engineering assessment and recommendations report on the masonry and stucco clad exterior walls, windows and doors. Based upon Wiss Janney observations and recommendations, MARK 1, Restoration Company has providing logistics for the facade assessment services and provide emergency stabilization of the brick, terra cotta tile and stucco. It is now time to move forward with the permanent repairs. Description of the Project The historic Olympia Apartments and Olympia Theatre (formerly the Gusman Center for Performing Arts) was constructed in 1925 and opened in 1926. The vintage 1920s high-rise building is steel framed and clad in brick masonry and terra cotta. The Olympia Apartment building is ten stories in height, while the Theatre is an equivalent four stories in height attached to the south elevation of the Olympia Apartments. The ten -story Olympia Apartment building is currently used as a residential apartment www.rjha.net A Professional Association AAC001513 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 building, however the City plans to lease it to a developer who will convert it to a boutique hotel, while the theatre will remain in operation. Going forward RJHA and WJE will development a set of comprehensive facade restoration construction documents, that will also include restoration of all ornamental iron railings, emergency fire escape stairs, windows above level 2 and restoration of both the Flagler Street and Second Avenue marques. We will also assist the City with Dry Run Permitting and Bidding Phase Services. When the Restoration Contractor is selected, RJHA and WJE will provide Construction Phase Administration Services for what is estimated to be an 18 month construction duration. When all facade repair work is completed, RJHA and WJE will file an electronically signed and sealed final 40 Year Recertification Inspection report with the building department covering all of the facade repairs certifying them and providing the building permit number. This will later be submitted by the City with all other reports. Scope of Additional Services THE FOLLOWING PHASE 1 PROFESSIONAL SERVICES HAVE ALREADY BEEN COMPLETED: Based upon the results of our completed Phase 1 Facade Assessment and the additional repairs that have become evident, along with the City request to include the marquee restoration work at both the Flagler Street and NE Second Avenue facades, we have now been able to determine the full extent of professional services required. Phases 2, 3, 4 & 5 have been adjusted to incorporate the increased scope. Phase 6 Construction Phase Administration Services anticipate an 18-month construction phase, inclusive of any contractor fabrication. Phase 2 - Design/Construction Documents Phase — 6 Month Duration Following receipt of the notice to proceed from the City, the Consultant shall prepare 50% Construction Documents and shall make a 50% review submission to the City within 12 weeks of the NTP. Upon submittal of the 50% Construction Documents, the Consultant shall immediately begin preparation of 100% Construction Documents and shall make a 100% review submission to the City within 12 weeks of the 50% submission. In each case, the City will have a 2-week Review and Comment period. Review comments will be addressed as the work progresses. Phase 2 services will also include the following: 1. WJE will perform historic mortar analysis in order to determine the composition of the historic mortar in order to appropriately specify a replacement mortar for resetting and repointing the mortar joints. WJE will perform this testing at the WJE Janney Technical Center and provide a summary report. 2. WJE will conduct a metallurgy evaluation of existing steel for weldability. This will include development of a weld procedure for attachment to the historic steel structure within the building. 3. Based on the Phase 1 recommendations and scope of work agreed upon by the project team, WJE will prepare construction document drawings (based upon background sheets prepared by RJHA) and material specifications specific to the restoration of the exterior facade (brick masonry, terra cotta, and stucco). RJHA will prepare the window restoration/repair, Flagler Street and Second Ave marque restoration/repair, decorative iron railing and fire escape exit stair construction documents and specifications. Both firms will coordinate with each other. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 4. Perform initial cleaning trials for the terra cotta, brick masonry, and granite cladding. A WJE conservator will perform and oversee small scale trials to develop the necessary cleaning specifications for the project. 5. RJHA and WJE will assist with development of a bid form that will include itemized restoration scope items, repair allowances, and unit prices to be used during construction. A detailed bid form with quantities, allowances, and unit prices is critical in developing a tight scope of work for the project and limiting costly change orders. 6. During the Construction Documents Phase, RJHA and WJE will attend a maximum of six (6) virtual meetings with the City of Miami staff, which coincide with the design submittals referenced above. 7. RJHA and WJE will respond to all related questions from the City of Miami reviews and incorporate changes into the construction documents as appropriate. Phase 3 — HEPB Submittal/Public Hearing & COA Approval — 3 Month Duration RJHA will prepare both the preliminary and final COA Application submittals and incorporate the design drawings, existing conditions drawings and selective demolition drawings and other materials including product samples as necessary to describe all aspects of the proposed facade restoration and repair project. RJHA will meet with the City HEPB officer in advance of the submittal to assure staffs concurrence with what is being proposed. RJHA will respond to staff comments and prepare a final submission based upon staff comments. RJHA will also prepare as part of the COA submittal process a PowerPoint Presentation for the HEPB Board Hearing. Richard Heisenbottle, FAIA will make the presentation before the Board for Final HEPB Approval. If it becomes necessary due to state Grant requirements, RJHA will also provide professional services necessary to obtain approval of the work from the State Historic Preservation Office. (SHPO) SHPO related application and approval services will be provided on an hourly basis if required. Phase 4 — Permitting Dry Run Phase — Estimated Completion Time Frame 6 Months Following completion of the Phase 2 Construction Documents, receipt of Notice to Proceed by the City of Miami Project Manager, and receipt of Phase 3 HEPB COA approval, the Consultant shall assist the City with e-filing construction documents with the authorities having jurisdiction over the project and assist the City's in obtaining the necessary building permits. RJHA will be responsible for responding to Building Department comments and making necessary plan revisions to obtain permit approval from the City of Miami Building Department. Phase 5 — Bidding Phase — Estimated Duration 6 Months to Coincide with the Permit Phase Following approval and notice to proceed by the City and simultaneous with Phase 4 Permitting Dry Run, the Consultant shall assist the City with the competitive bidding process, evaluation of the bids received and the awarding of restoration construction contract. RJHA and WJE will attend one pre -bid meeting at the site and answer questions from bidders during the bidding phase and respond with any necessary bid addenda. RJHA and WJE will review bids submitted by qualified restoration contractors, develop a bid summary, and provide recommendations of award to the City of Miami. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Phase 6 — Construction Phase Administration of the Construction Contract Duration 18 Months Maximum Work in the Construction Administration Phase will include the following: 1. Attend a pre -construction meeting at the project site with the subconsultants, owner representative(s), and awarded Restoration Contractor. 2. Review required technical submittals and shop drawings. 3. Perform site visits to the building during construction to review work progress and evaluate repairs at the start-up of each type of work, including a review of the exposed structure, a review of the repair preparation prior to the installation of new material, and an inspection subsequent to the installation. The required on -site observation will be more significant at the beginning of each phase of work and will likely be reduced as the project progresses. In most cases, we will provide an initial survey, periodic quality control review, and final inspections of the completed work. Based on the estimated construction duration of 18 months, we have included a total of forty (40) site visits for both RJHA and WJE staff. 4. In addition to typical site visits to review work progress, our site visits will generally include the following: a. Perform site visits at the beginning of construction phase activities to finalize repair locations to quantify the repairs at each facade area when access is made available. We will assist with setting expectations for the Contractors' quality control personnel and will use the information gained to establish the baseline for repair quantity tracking for the project. b. Review initial mock-ups of the various repairs jointly with the City of Miami staff. Mock-ups would be reviewed for technical conformance, overall appearance and color with the intention for these mock-ups to serve as the standard of expected quality for the remainder of the project. Based on our experience on other projects, these mock-ups are critical for developing an acceptable general repair approach. c. Perform final inspections of the completed work at the completion of each scaffolding section. During these inspections, we will develop punch lists of outstanding items or items in need of repair or modification. We have assumed this will be a continual process as the Contractor moves around the building. 5. Document on -site observations, work status, and discussions with the Contractor and field personnel with site visit reports each time RJHA and WJE staff are on - site. 6. WJE will create updated drawings to continually track and update repair quantities and for modifications in the scope of work as the work progresses. This will include standard industry revisions to repair details to address unforeseen conditions, tracking all terra cotta and masonry repair locations and quantities, and coordination/reconciliation of repair quantities with the Contractor. 7. WJE will evaluate quantities submitted with Contractor's payment applications. RJHA will review and process payment applications with the City staff. 8. Assist the City staff with information related to change orders, construction change directives, and minor changes in the work. 9. Respond to Contractor requests for additional information during the course of the project. Clarifications and other documentation will be prepared as required. 10. Review Contractor's closeout paperwork including project record documents and warranties. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 ADDITIONAL SERVICE FEES Our Lump Sum Fees for the performance of the "Scope of Additional Services" outlined above shall be as follows: Additional Service Fee Breakdown Per Phase Phase 1 - Facade Assessment & Stabilization - Previously Completed Phase 2 - Construction Documents $435,122.13 Revised Scope Less $330,911.21 Pre. Encumbered = $ 104,210.92 Phase 3 - HPB Submittal & Approval $10,193.50 Revised Scope Less $8,355.02 = $ 1,838.48 Phase 4 & 5 - Permitting Dry Run and Bid & Award $80,862.01 Revised Scope Less $68,462.17 = $ 12,399.84 Phase 6 - Construction Administration Phase = $ 690,397.87 TOTAL ADDITIONAL SERVICE FEE PHASES 1 THRU 6: $ 808,847.11 REIMBURABLE EXPENSES Reimbursable Expenses are those items authorized by the City outside of, or in addition to, the Scope of Basic Services and consist of actual expenditures made by the Consultant and the Consultants' employees, the Subconsultants, and the special Subconsultants in the interest of the Work for the purposes identified below: 1. Transportation and authorized out-of-town travel and subsistence; 2. Fees paid for securing approval of authorities having jurisdiction over the Project; 3. Printing, reproductions, plots, standard form documents for the Consultant; 4. Postage, courier, Federal Express and handling and delivery; 5. Renderings, models, mock-ups, professional photography, and presentation materials requested by the Owner; 6. Site surveys and special purpose surveys when pre -authorized by the Project Manager; 7. Other similar Project -related expenditures. All reimbursable expenses related to hotels, meals and transportation (land/air) are governed by federal "per diem" USA general services administration 2022-2023 or latest. TOTAL ESTIMATED BASIC SERVICES REIMBURSABLE EXPENSES: $ 20,000.00 THRESHOLD/STRUCTURAL SPECIAL INSPECTION SERVICE FEE ALLOWANCE Section 307.2 of the South Florida Building Code requires that a qualified professional architect or engineer perform Construction Phase Inspections of structural systems as the work is progressing. The Building Official will require either Threshold Inspection or Special Inspector services for this project. RJHA through its structural engineering consultant WJE will provide Special Inspection Services for this threshold building. Special Inspection Services will be provided on an hourly basis. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Services for Special Inspections include: a. Preparation of application forms (to be submitted with permit documents) b. Periodic review of contractor's documents maintained at the site c. Site observation of structural repairs and new construction d. Preparation and distribution of written field reports (may be copies of the Inspection Log entries) e. Maintenance of records at the office, and f. Preparation of a final statement of observations SPECIAL INSPECTION FEE ALLOWANCE: (Billed Hourly) $ 40,000.00 Payments will be based on sign in / sign out sheets at the project site and in the documentation of site visit reports. ADDITIONAL SERVICES ALLOWANCES: $ 70,000.00 A complete breakdown of this Professional Service Fees is attached for your review. TERMS & CONDITIONS OF PAYMENT FOR SERVICES To start each phase, RJHA will require a Notice to Proceed (NTP) from the Office of Capital Improvements - City of Miami. Payments for Services shall be made monthly in proportion to the services performed during each phase of the work. This will result in equal monthly payments of the total Phase Fee, divided by the duration of the Phase. The City shall be entitled to conduct an on -board review of the architects, engineers and consultants work monthly, however the architects, engineers and consultants shall not be required to submit physical copies of all work product on a monthly basis as a condition of payment. A 50% and 100% Construction Document Phase review submittal shall be provided to the City for staff review and comment. The consultant shall incorporate these comments as appropriate and respond to the City's comments in writing as work proceeds. Should the Consultant not deliver the Construction Documents Phase deliverables on time, the City shall be entitled to withhold final monthly payment for that phase of the work until all CD deliverables are submitted. FLORIDA BUILDING CODE REQUIREMENTS For purposes of this fee proposal, it is assumed that the proposed renovations to the Olympia Theater and Apartment Building will not require more than 30% of the existing building to undergo a Substantial Structural Alteration, need to be repaired, modified or enhanced. Therefore, this renovation will not be considered an Alteration Level 3 as defined in the Florida Building Code - Existing Building and the entire structure will not have to be brought up to current code requirements. Alteration Level 3 would require that all building systems, including the structural system be brought up to current code. For the Olympia Theater and Apartment Building, this would be an impossible task. RJHA does not believe that either of the threshold conditions listed above will be triggered, and thus has prepared this fee accordingly assuming the project will be accomplished as "Alteration Level 2." DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 POTENTIAL FUTURE ADDITIONAL SERVICES It is our experience with similar restoration projects that additional repairs or modifications to the planned repairs should be anticipated due to unforeseen conditions discovered during construction. WJE has included tasks within the scope above to develop/refine final repairs during construction, as required. However, additional services may be necessary to address unforeseen conditions that may require significant modification to the planned repairs and restoration scope or extend the project beyond the 18 month assumed construction timeline. The following additional services, amongst others that are not specifically outlined below, may be required during the construction phase. 1. Participation in project meetings in addition to the meetings included in the scope of services above. 2. Investigation and design of repairs to the underlying building structure if found severely corroded or otherwise compromised during the facade restoration work. This may also include repair items that are added to the scope after the bidding phase and repair revisions that require extensive additional investigation, testing, detailing and/or analysis above and beyond the anticipated scope outlined in the construction documents and in the scope of services above. 3. Assistance during the construction phase in excess of the 18-month construction duration assumed as part of this proposed scope of services. ADDITIONAL SERVICES & EXPENSES are as defined in the Prime Agreement and by the State of Florida Department of Management Services Fee Guidelines for Basic Architectural and Engineering Services, see Page 2- copy attached hereto and made part hereof. All services not specifically indicated in the Scope of Additional Services outlined above, or any significant additions to the project, or any changes to work already accomplished, will be considered additional services. Reconstruction and/or enhancements of existing structural systems to comply with the Alteration Level 3 requirements of the Florida Building Code will also be considered Additional Services, if these are required by the Building Official. At this time, sustainable design goals, including LEED certification, are not anticipated for this project. If LEED certification is desired by the City of Miami Capital Transportation and Improvements Program, these services will be considered an additional service. Additional Services will only be performed with written authorization of the City of Miami Project Manager. Additional Services Professional Fees will include RJHA's 10% Overhead & Profit markup on Consultants. TERMS & CONDITIONS OF PAYMENT FOR ADDITIONAL SERVICES Payments for Additional Services shall be made monthly in proportion to the services performed by each consultant during each phase of their work. The Consultant shall include reasonable backup with each invoice, but shall not be required to submit DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 timecard backup for these lump sum services. Timecards will only be submitted for services provided on an hourly basis. Threshold or Special Inspection Services, if required by the Building Official will be considered Additional Services and will be provided on an Hourly Basis. If it becomes necessary for portions of our Basic Services to be performed more than thirty (30) months after the date of this proposal, our lump sum fees for those remaining services will be adjusted to reflect increases in our standard billing rates at that time. Hourly Rates Our fee for the performance of "Additional Services" will billed on an Hourly Basis at the following rates: R.I. Heisenbottle Architects Hourly Rates Principal $223.30 per hour Sr. Project Manager $168.20 per hour Director of Architecture $168.20 per hour Staff Architect Level III $135.58 per hour Staff Architect Level II $121.61 per hour Staff Architect Level I $104.83 per hour Intern Architect $ 89.90 per hour Administrative Assistance -Support $ 58.00 per hour Clerical $ 37.70 per hour Wiss Ianney Elstner Associates Hourly Rates Sr. Consultant (Principal) $223.30 per hour Sr. Associate $148.60 per hour Associate Level III $135.05 per hour Associate Level II $102.11 per hour Associate Level I $ 87.78 per hour Sr. Specialist $116.64 per hour Specialist $102.37 per hour Senior Technician $ 78.79 per hour Technician II $ 67.60 per hour Technician I $ 50.20 per hour Clerical $ 37.70 per hour LIMITATIONS It should also be understood that the Olympia Theater and Apartment Building is an old building and that its structural system does not conform to today's standards and practices. Work will be performed under the State of Florida Existing Building Code, 7th Edition 2020 "Alteration Level 2." There is no code requirement and no intention to bring the existing structural system and envelope of this building into full compliance with the current building code. It must be understood that our review of the existing construction will be only for the purposes stated in the "Description of Project" and in the "Scope of Basic Services". We will not otherwise be verifying the adequacy of the original design or construction of the existing structural systems and will not assume responsibility for them. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Limit of Liability PURSUANT TO FLORIDA STATUTE 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT R.J. HEISENBOTTLE ARCHITECTS, PA or WISS JANNEY ELSTNER ASSOCIATES, INC. MAY NOT BE HELD LIABLE FOR DAMAGES RESULTING FROM NEGLIGENCE OCCURRING WITHIN THE COURSE AND SCOPE OF PROFESSIONAL SERVICES RENDERED UNDER THIS PROFESSIONAL SERVICES CONTRACT. HAZARDOUS MATERIALS RJHA shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. Hazardous materials testing and abatement will be the responsibility of the owner. CONCLUSION RJHA will utilize its extensive experience in historic preservation projects to make this a truly successful project for the City of Miami. Provided that this proposal meets with your approval, please prepare the necessary Work Authorization and include this fee proposal and fee breakdown as an Exhibit thereto. We look forward to getting this emergency work underway quickly and are prepared to start work on this assignment immediately upon receipt of your written authorization to proceed. Thank you once again for the opportunity to be of service. Sincerely yours, R.J. HEISENBOTTLE ARCHITECTS, P.A. Richard J Heisenbottle Digitally signed by Richard J Heisenbottle DN: c=US, o=R. J. HEISENBOTTLE ARCHITECTS PA, dnQualifier=A01410D0000017EB5CA25AD00054B EF, cn=Richard J Heisenbottle Date: 2022.10.19 10:56:12-04'00' Richard J. Heisenbottle, FAIA President Digitally signed by Badia, Hector Date: 2022.11.09 09:55:24 -05'00' Acceptance and Authorization to Proceed Date Hector Badia i Interim Director Office of Capital Irmprovements Please Print Authorized Representatives Name and Title Marisol Martinez Salazar Digitally signed by Marisol Martinez Salazar Date 2022.11.08 09:31:25 -05'00' Phase 1 - B-70100 Olympia Theater & Apartments - Facade, Facade Phase 2 - Window & Marque Restoration Repairs Assessment Construction Fee Proposal (174 E. Flagler Street, Miami FL) (PREVIOUSLY Documents COMPLETED) Phase 3 - City of Miami HEPB Sub and COA Approval Phase 4 & 5 - Phase 6 - Budding and Construction Permitting Administration Architectural RJHA $ $ 281,027.40 $ 10,193.50 $ 64,298.80 $ 211,743.50 Structural Engineering * WJE $ - $ 154,094.73 $ 16,563.21 $ 478,654.37 Restoration Co. * Mark 1 $ TOTAL SERVICES Less Previously Encumbered Total Additional Service TOTAL REIMBURSABLES CONTINGENCY ALLOWANCES: TEMPORARY STABILIZATION CONSTRUCTION SPECIAL INSPECTION FEE ADDITIONAL SERVICE ALLOWANCES $ 1,216,575.51 $ $ (407,728.40) $ 808,847.11 $ 20,000.00 $ 435,122.13 $ 10,193.50 $ 80,862.01 $ 690,397.87 $ (330,911.21) $ (8,355.02) $ (68,462.17) $ $ 104,210.92 $ 1,838.48 $ 12,399.84 $ 690,397.87 $ - PREVIOUSLY COMPLETED $ 40,000.00 $ 70,000.00 OVERALL TOTAL $ 938,847.11 * Consultant fees include RJHA's 10% Overhead and Profit markup £649dd6L6VL6-b968-499b-483d-3833936£:al adoIanu3 u6!Snooa ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater & Apartments - Facade, Window & Marque Restoration/Repairs Project No.: B- 70100 Description: Phase 2 - Construction Documents Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: Date: 10/19/2022 Estimator: Richard J Heisenbottle , Principal STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Principal Rate: $77.00 Position 2 Principal Rate: $77.00 Position 3 Project Manager Rate: $58.00 Position 4 Architect Level III Rate: $58.00 I Position 5 Architect Level II Rate: $46.75 Position 6 Architect Level I Rate: $36.15 Position 7 Clerical Rate: $20.00 Staff Hours' By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Architecture 2 Project Administration 120 $9,240 120 $6,960 240 $16,200 $67.50 3 Engineering Coordination 120 $6,960 120 $6,960 $58.00 4 Field Investigations 16 $1,232 48 $2,784 48 $2,244 112 $6,260 $55.89 5 Construction Documents 6 Document Review 48 $3,696 160 $9,280 208 $12,976 $62.38 7 Orchestra Level Floor Plan 40 $1,870 40 $1,870 $46.75 8 Mezzanine Level Floor Plan 40 $1,870 40 $1,870 $46.75 9 First Balcony Level Floor Plan 40 $1,870 40 $1,870 $46.75 10 Second Balcony Level Floor Plan 40 $1,870 40 $1,870 $46.75 11 Attic Level Floor Plan 40 $1,870 40 $1,870 $46.75 12 Theater Roof Plan 40 $1,870 40 $1,870 $46.75 13 Apt Level Roof Plan & Mech. Penthouse 40 $1,870 40 $1,870 $46.75 14 Partial E. Ext Elev Window, Door& Railing Rprs 40 $1,870 40 $1,870 $46.75 15 North Alley Elev Window Repairs 40 $1,870 40 $1,870 $46.75 16 South Elevation Window & Door Repairs 40 $1,870 40 $1,870 $46.75 17 South Alley Elev Window & Door Repairs 40 $1,870 40 $1,870 $46.75 18 Bldg & Misc Exterior Wall Sections & Details 40 $1,870 40 $1,870 $46.75 19 Bldg & Misc Exterior Wall Sections & Details 40 $1,870 40 $1,870 $46.75 20 Window & Door Restoration/Repair Schedule 54 $2,525 54 $2,525 $46.75 21 Window & Door Restoration/Repair Schedule 54 $2,525 54 $2,525 $46.75 22 Window and Door Restoration Details 54 $2,525 54 $2,525 $46.75 23 Marquee Rest Plans Sections&Details-(4)Shts 216 $10,098 216 $10,098 $46.75 24 Ticket Booth Plans Sections&Details-(2)Shts 80 $3,740 80 $3,740 $46.75 25 Miscellanious Details 54 $2,525 54 $2,525 $46.75 26 Marquee Restoration Spec 54 $3,132 54 $3,132 $58.00 27 Wood Window Restoration Specifications 54 $3,132 54 $3,132 $58.00 Total Staff Hours 184 556 1080 1,820 Total Staff Cost $14,168.00 $32,248.00 $50,490.00 $96,906.00 $53.25 Total % of Work by Position 10.1% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: crew days at crew days at 30.5% / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 59.3% 1 - SUBTOTAL ESTIMATED FEE: (multiplier 2.9) Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Special Inspection Fee Allowance 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: $281,027.40 $281,027.40 $ 40,000.00 $321,027.40 $70,000.00 $20,000.00 $411,027.40 0 0 O CD cQ' m m 0 CD -a 6 W m o) T m co m m co 0 o) a) 0 do o) (O ✓ to ✓ '1 T T a) 0 to co ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater & Apartments - Facsade, Window & Marque Restoration/Repairs Project No.: B- 70100 Description: Phase 3 -City of Miami HEPB Submittal and COA Approval Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: Date: 10/14/2022 Estimator: Richard J Heisenbottle , Principal STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Principal Rate: $77.00 Position 2 Principal Rate: $77.00 Position 3 Project Manager Rate: $58.00 Position 4 Architect Level III Rate: $58.00 Position 5 Architect Level II Rate: $46.75 Position 6 Architect Level I Rate: $36.15 Position 7 Clerical Rate: $20.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Architecture 2 Coord & Rvw Mtg w Hist Pres Officer 4 $308 4 $232 8 $540 $67.50 3 Prepare COA App & Prelim Submission Book 12 $696 12 $561 4 $80 28 $1,337 $47.75 4 Prepare Final COA Sub Books and Submit 8 $374 4 $80 12 $454 $37.83 5 Prepare COA Powerpoint Presentation 8 $374 8 $374 $46.75 6 Attend HEPB Hearing 6 $462 6 $348 12 $810 $67.50 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 10 22 28 8 68 Total Staff Cost $770.00 $1,276.00 $1,309.00 $160.00 $3,515.00 $51.69 Total % of Work by Position 14.7% 32.4% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: crew days at crew days at / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 41.2% 11.8% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) $10,193.50 $10,193.50 $10,193.50 $10,193.50 £649dd6L6VL6-1791,8-49917-483V-383d93 6£ :al adoIanu3 u6!Snoo4 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater & Apartments - Facade, Window & Marque Restoration Repairs Project No.: B- 70100 Description: Phase 4 & 5 - Bidding and Permit Phase Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: Date: 10/14/2022 Estimator: Richard J Heisenbottle , Principal STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Principal Rate: $77.00 Position 2 Principal Rate: $77.00 Position 3 Project Manager Rate: $58.00 Position 4 Architect Level III Rate: $58.00 Position 5 Architect Level II Rate: $46.75 Position 6 Architect Level I Rate: $36.15 Position 7 Clerical Rate: $20.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Architecture 2 Administration 40 $3,080 48 $2,784 88 $5,864 $66.64 3 Review & Respond to Building Dept Comments 24 $1,848 80 $4,640 120 $5,610 224 $12,098 $54.01 4 Prepare & Issue Addendum 24 $1,392 24 $1,122 48 $2,514 $52.38 5 Review and Comment on Bids 8 $616 8 $616 $77.00 6 Pre -Bid Meetings w City Staff, Contractor & Bidders 8 $616 8 $464 16 $1,080 $67.50 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 80 160 144 384 Total Staff Cost $6,160.00 $9,280.00 $6,732.00 $22,172.00 $57.74 Total % of Work by Position 20.8% 41.7% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: crew days at crew days at / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 37.5% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) $64,298.80 $64,298.80 $64,298.80 $64,298.80 £649dd6L6VL6-1791,8-49917-483V-383d93 6£ :al adoIanu3 u6!Snoo4 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater & Apartments - Facade, Window & Marque Restoration Repairs Project No.: B- 70100 Description: Phase 6 - Construction Administration Phase Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: Date: 10/14/2022 Estimator: Richard J Heisenbottle , Principal STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Principal Rate: $77.00 Position 2 Principal Rate: $77.00 Position 3 Project Manager Rate: $58.00 Position 4 Architect Level III Rate: $58.00 Position 5 Architect Level II Rate: $46.75 Position 6 Architect Level I Rate: $36.15 Position 7 Clerical Rate: $20.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Architecture 2 Administration 144 $11,088 144 $8,352 288 $19,440 $67.50 3 Preconstruction Meeting 4 $308 6 $348 10 $656 $65.60 4 Submittals and Shop Drawings 8 $616 100 $5,800 100 $4,675 208 $11,091 $53.32 5 Site Visits 80 $6,160 160 $9,280 240 $15,440 $64.33 6 Site Visit Reports 80 $4,640 80 $4,640 $58.00 7 Virtual Bi-Weekly Progress Meetings 40 $2,320 40 $2,320 $58.00 8 Contractor Pay Application Review 18 $1,044 18 $1,044 $58.00 9 Change Orders and Scope Modification Requests 24 $1,848 80 $4,640 104 $6,488 $62.38 10 Contractor Coordination and RFI's 24 $1,848 80 $4,640 104 $6,488 $62.38 11 Project Closeout and Record Documents Review 8 $616 48 $2,784 56 $3,400 $60.71 12 Forty Year Recertification Report 8 $616 24 $1,392 32 $2,008 $62.75 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 300 780 100 1,180 Total Staff Cost $23,100.00 $45,240.00 $4,675.00 $73,015.00 $61.88 Total % of Work by Position 25.4% 66.1% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: crew days at 4 - man Survey Crew: crew days at / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 8.5% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) $211,743.50 $211,743.50 $211,743.50 $211,743.50 £649dd6L6VL6-1791,8-49917-483V-383d93 6£ :al adoIanu3 u6!Snoo4 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater & Apartments - Facade, Window & Marquee Restoration/Repairs Project No.: B- 70100 Description: Phase 2 - Construction Documents Consultant Name: Wiss, Janney, Elstner Associates, Inc. Contract No.: Date: 10/14/2022 Estimator: STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Senior Consultant Rate: $77.00 Position 2 Senior Associate Rate: $51.24 Position 3 Associate III Rate: $46.57 Position 4 Associate II Rate: $35.21 Position 5 Senior Specialist Rate: $40.22 Position 6 Senior Technician Rate: $27.17 Position 7 Clerical Rate: $13.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Historic Mortar Analysis 10 $770 8 $410 8 $373 40 $1,609 66 $3,161 $47.90 2 Metallurgy Evaluation 12 $924 8 $410 8 $373 40 $1,609 68 $3,315 $48.75 3 Construction Documents 120 $9,240 180 $9,223 260 $12,108 80 $1,040 640 $31,611 $49.39 4 Bid Form 24 $1,848 24 $1,230 24 $1,118 40 $520 112 $4,715 $42.10 5 Virtual Design Review Meetings (50, 90, 100 percent) 8 $616 8 $410 8 $373 24 $1,398 $58.27 6 Respond to Questions and Update per City Review 16 $1,232 16 $820 32 $2,052 $64.12 7 Virtual Project Meetings 16 $1,232 16 $820 32 $2,052 $64.12 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 206 260 308 80 120 974 Total Staff Cost $15,862.00 $13,322.40 $14,343.56 $3,217.60 $1,560.00 $48,305.56 $49.60 Total % of Work by Position 21.1% 26.7% 31.6% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: crew days at 4 - man Survey Crew: crew days at / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 8.2% 12.3% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) £649dd6L6VL6-1791,8-49917-483V-383d93 6£ :al adoIanu3 u6!Snoo4 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater & Apartments - Facade, Window & Marquee Restoration Repairs Project No.: B- 70100 Description: Phase 4 & 5 - Bidding and Permit Phase Consultant Name: Wiss, Janney, Elstner Associates, Inc. Contract No.: Date: 10/14/2022 Estimator: STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Senior Consultant Rate: $77.00 Position 2 Senior Associate Rate: $51.24 Position 3 Associate III Rate: $46.57 Position 4 Associate II Rate: $35.21 Position 5 Senior Specialist Rate: $40.22 Position 6 Senior Technician Rate: $27.17 Position 7 Clerical Rate: $13.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Pre -Bid Meeting 4 $308 16 $820 20 $1,128 $56.39 2 RFI and Addenda 3 Bid Review and Summary 4 5 6 7 8 9 10 11 4 $308 12 $615 28 $1,304 24 $312 68 $2,539 $37.34 2 $154 8 $410 8 $373 24 $312 42 $1,248 $29.73 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 10 Total Staff Cost $770.00 36 36 $1,844.64 $1,676.52 48 130 $624.00 $4,915.16 $37.81 Total % of Work by Position 7.7% 27.7% 27.7% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: crew days at crew days at / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 36.9% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) £649dd6L6VL6-1791,8-49917-483V-383d93 6£ :al adoIanu3 u6!Snoo4 ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater & Apartments - Facade, Window & Marque Restoration Repairs Project No.: B- 70100 Description: Phase 6 - Construction Administration Phase Consultant Name: Wiss, Janney, Elstner Associates, Inc. Contract No.: Date: 10/14/2022 Estimator: STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Senior Consultant Rate: $77.00 Position 2 Senior Associate Rate: $51.24 Position 3 Associate III Rate: $46.57 Position 4 Associate II Rate: $35.21 Position 5 Senior Specialist Rate: $40.22 Position 6 Senior Technician Rate: $27.17 Position 7 Clerical Rate: $13.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 PreConstruction Meeting (including travel) 24 $1,230 24 $1,230 $51.24 2 Submittals/Shop Drawings Review 40 $3,080 120 $6,149 120 $5,588 80 $2,817 40 $520 400 $18,154 $45.39 3 Cleaning Mockups (including travel) 8 $616 28 $1,435 36 $2,051 $56.96 4 Site Visits 96 $7,392 640 $32,794 80 $3,726 80 $2,817 896 $46,728 $52.15 5 Site Visit Reports 24 $1,848 80 $4,099 40 $1,863 144 $7,810 $54.24 6 Virtual Bi-Weekly Progress Meetings 36 $1,845 24 $312 60 $2,157 $35.94 7 Monthly Progress Meetings 36 $1,845 36 $1,845 $51.24 8 Repair Quantity Tracking Documents and Detailing 40 $3,080 120 $6,149 180 $8,383 160 $5,634 40 $520 540 $23,765 $44.01 9 Contractor Pay Application Review 18 $1,386 60 $3,074 40 $520 118 $4,980 $42.21 10 Change Orders and Scope Modification Documents 24 $1,848 40 $2,050 40 $1,863 40 $520 144 $6,280 $43.61 11 Contractor Coordination and RFI's 40 $3,080 80 $4,099 40 $1,863 40 $520 200 $9,562 $47.81 12 Project Closeout and Record Documents Review 12 $924 60 $3,074 40 $1,863 40 $520 152 $6,381 $41.98 13 Forty -Year Recertification Inspection Report 8 $616 16 $820 12 $156 36 $1,592 $44.22 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 310 1340 540 320 276 2,786 Total Staff Cost $23,870.00 $68,661.60 $25,147.80 $11,267.20 $3,588.00 $132,534.60 $47.57 Total % of Work by Position 48.1 % 19.4 ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: crew days at 4 - man Survey Crew: crew days at / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 11.5% 9.9% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) £649dd6L6VL6-1791,8-49917-483V-383d93 6£ :al adoIanu3 u6!Snoo4 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 2199 PONCE DE LEON BOULEVARD SUITE 400 CORAL GABLES FLORIDA 33134 305-446-7799 305-446-9275 FAX RjHEISENBOTTLE A R C H 1 T E C T 5 www.rjha.net A Professional Association AAC001513 October 19, 2022 Mr. Hector Badia Director City of Miami Capital Improvements & Transportation Program 444. S.W. 2nd Avenue, 8th Floor Miami, FL 33130 Re: Olympia Building 40 Year Recertification Interior Repairs, Reroofing and Select Mechanical Equipment Replacement 174 Flagler Street, Miami, FL Professional Services Proposal Phases 4 - 7 Construction Documents, Permitting, Bidding, and Construction Administration Dear Mr. Badia, R.J. Heisenbottle Architects, (RJHA) (Consultant) is proud to serve as Architect for the Olympia Building 40-year recertification repairs and we are pleased to submit this revised fee proposal for providing Phase 4, 5, 6 and 7 professional services. DESCRIPTION OF THE PROJECT We understand that it is the City's intention is to undertake these repairs in a multi- phase process and to do so in accordance with the Secretary of the Interiors Standards for the Restoration and Rehabilitation of Historic Structures. This initial phase follows on the emergency demolition and shoring project previously completed. Our scope of work will include interior repairs and reconstruction of previously demolished dressing rooms, crew rooms, reroofing, decorative paint and plaster repairs of those areas in the theater that have been damaged by water intrusion, plus selective replacement of severely deteriorated mechanical equipment. The mechanical equipment replacement work includes the following major pieces of equipment: • 360 ton water cooled chiller serving the theater • 360 ton cooling tower serving the theater • Built-up AHU serving theater space • Cooling tower serving tenant space • Dedicated outside air unit serving tenant corridor • 40 ton air cooled chiller serving theater back of house spaces • AHU-1, 2 & 3 serving theater back of house spaces • Correct electrical conductor going in and out thru wire gutter without the proper connector creating a risk for a short circuit in Theater basement listed in 40Y Recertification report • Correct battery backup emergency lights in the Theater service areas listed in 40Y Recertification report • Correct Fire Alarm deficiencies listed in 40Y Recertification report • Correct emergency and egress lighting deficiencies listed in 40Y Recertification report • Call for maintenance service or replacement for Theater Diesel Generator is needed due to leaking oil listed in 40Y Recertification report DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 It is our understanding that all of the structural repairs identified in the Eastern Engineering Structural 40 Year Recertification are being address by Eastern Engineering Group under a separate contract. The mechanical, electrical, plumbing and fire protection services associated with this repair work identified in the 2021 40- Year Electrical Recertification Report by Rodriguez & Anglin Professional Design, Inc. will be performed by TLC Engineering Solutions as sub consultants to RJHA. All of the above scope of work, including the mechanical, electrical, plumbing, fire protection and re -roofing should be considered emergency in nature as it is all necessary for the buildings 40 year recertification repairs and its safe continued use. Forty -year recertification work associated with the urgently required facade and window restoration/repairs will be completed in a separate construction phase and under a separate fee proposal and work order as this work will most efficiently be performed by a separate specialty contractor and will take much longer to complete. RJHA proposes to complete the above referenced scope of work substantially in conformance with the following Scope of Work, Schedule and Terms: SCOPE OF BASIC SERVICES Phase 4 — Construction Documents Phase — Estimated Duration 6 Months Following receipt of the notice to proceed from the City, the Consultant shall prepare 50% Construction Documents and shall make a 50% review submission to the City within 12 weeks of the NTP. Upon submittal of the 50% Construction Documents, the Consultant shall immediately begin preparation of 100% Construction Documents and shall make a 100% review submission to the City within 12 weeks of the 50% submission. In each case, the City will have a 2-weeks Review and Comments period. Review comments will be addressed as the work progresses. Phase 5 — Permitting — Dry Run Phase — Estimated Duration 6 Months Following completion of the Phase 4 Construction Documents and receipt of Notice to Proceed by the City of Miami Project Manager, the Consultant shall assist the City with e-filing construction documents with the authorities having jurisdiction over the project and assist the City's in obtaining the necessary building permits. RJHA will be responsible for responding to Building Department comments and making necessary plan revisions to obtain permit approval from the City of Miami Building Department. Phase 6 — Bidding Phase — Estimated Duration 6 Months, Coinciding with the Permit Phase above. Following approval and notice to proceed by the City and simultaneous with Phase 5 Permitting Dry Run, the Consultant shall assist the City with the competitive bidding process, evaluation of the bids received and the awarding of construction contracts. Phase 7 — Construction Phase and Administration of the Construction Contract Total Phase Duration - 12 Months Maximum Following Contract Award and notice to proceed from the City, the Consultant shall assist the City with the administration of the construction contract for a period not to exceed 12 Months from the date of the Contractor's Notice to Proceed. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 BASIC SERVICE FEES Our Lump Sum Fees for the performance of the "Scope of Basic Services" outlined above shall be as follows: Basic Service Fee Breakdown Per Phase Phase 4 - Contract Documents Phase $ 364,710.67 Phase 5 & 6 - Permitting Dry Run and Bid & Award $ 66,050.11 Phase 7 - Construction Phase $ 145,427.17 TOTAL BASIC SERVICE FEE PHASES 4 THRU 7 $ 576,187.95 REIMBURABLE EXPENSES Reimbursable Expenses are those items authorized by the City outside of, or in addition to, the Scope of Basic Services and consist of actual expenditures made by the Consultant and the Consultants' employees, the Subconsultants, and the special Subconsultants in the interest of the Work for the purposes identified below: 1. Transportation and authorized out-of-town travel and subsistence; 2. Fees paid for securing approval of authorities having jurisdiction over the Project; 3. Printing, reproductions, plots, standard form documents for the Consultant; 4. Postage, courier, Federal Express and handling and delivery; 5. Renderings, models, mock-ups, professional photography, and presentation materials requested by the Owner; 6. Site surveys and special purpose surveys when pre -authorized by the Project Manager; 7. Other similar Project -related expenditures. All reimbursable expenses related to hotels, meals and transportation (land/air) are governed by federal "per diem" USA general services administration 2022-2023 or latest. TOTAL ESTIMATED BASIC SERVICES REIMBURSABLE EXPENSES $ 10,000.00 TOTAL ESTIMATED RJHA ADDITIONAL SERVICES ALLOWANCE $ 65,000.00 A complete breakdown of this Professional Service Fees is attached for your review. Should the construction timeframe exceed 12 months, 365 calendar days from the Notice to Proceed, the Consultant shall be entitled to Additional Services for extended Construction Phase Administration. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 TERMS & CONDITIONS OF PAYMENT FOR BASIC SERVICES Payments for Basic Services shall be made monthly in proportion to the services performed during each phase of the work. This will result in equal monthly payments of the total Phase Fee, divided by the duration of the Phase. The City shall be entitled to conduct an on -board review of the architects, engineers and consultants work monthly, however the architects, engineers and consultants shall not be required to submit physical copies of all work product on a monthly basis as a condition of payment. A 50% Construction Document Phase review submittal shall be provided to the City for staff review and comment. The consultant shall incorporate these comments as appropriate and respond to the City's comments in writing as work proceeds. Should the Consultant not deliver the Construction Documents Phase deliverables on time, the City shall be entitled to withhold final monthly payment for that phase of the work until 100% CD deliverables are submitted. FLORIDA BUILDING CODE REQUIREMENTS For purposes of this fee proposal, it is assumed that the proposed renovations to the Olympia Theater and Apartment Building will not require more than 30% of the existing building to undergo a Substantial Structural Alteration, need to be repaired, modified or enhanced. Therefore, this renovation will not be considered an Alteration Level 3 as defined in the Florida Building Code - Existing Building and the entire structure will not have to be brought up to current code requirements. Alteration Level 3 would require that all building systems, including the structural system be brought up to current code. For the Olympia Theater and Apartment Building, this would be an impossible task. RJHA does not believe that either of the threshold conditions listed above will be triggered, and thus has prepared this fee accordingly assuming the project will be accomplished as "Alteration Level 2." ADDITIONAL SERVICES ADDITIONAL SERVICES & EXPENSES are as defined in Article 3 of the Prime Agreement and by the State of Florida Department of Management Services Fee Guidelines for Basic Architectural and Engineering Services. (Page 2- see copy attached hereto and made part hereof) and include Preparation of Certificate of Appropriateness Submittal and Presentation to the City of Miami Historic and Environmental Preservation Board or the State of Florida Division of Historic Resources if required. Note: Additional Services Professional Fees will include RJHA's 10% Overhead & Profit markup on Consultants All services not specifically indicated in the Scope of Basic Services outlined above or in the Authorized Additional Services outlined above, or any significant additions to the project, or any changes to work already accomplished, will be considered additional services. Reconstruction and/or enhancements of existing structural systems to comply with the Alteration Level 3 requirements of the Florida Building Code will also be considered Additional Services, if these are required by the Building Official. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 At this time, sustainable design goals, including LEED certification, are not anticipated for this project. If LEED certification is desired by the City of Miami Capital Transportation and Improvements Program, these services will be considered an additional service. Additional Services will only be performed with written authorization of the City of Miami Project Manager. TERMS & CONDITIONS OF PAYMENT FOR ADDITIONAL SERVICES Payments for Services shall be made monthly in proportion to the services performed by each consultant during each phase of their work. The Consultant shall include reasonable backup with each invoice, but shall not be required to submit timecard backup for these lump sum services. Timecards will only be submitted for services provided on an hourly basis. If it becomes necessary for portions of our Basic Services to be performed more than thirty (30) months after the date of this proposal, our lump sum fees for those remaining services will be adjusted to reflect increases in our standard billing rates at that time. Hourly Rate Our fee for the performance of "Additional Services" will billed on an Hourly Basis at the following rates: Principal $223.30 per hour Sr. Project Manager $168.20 per hour Director of Architecture $168.20 per hour Staff Architect Level III $135.58 per hour Staff Architect Level II $121.61 per hour Staff Architect Level I $104.83 per hour Intern Architect $ 89.90 per hour Administrative Assistance -Support $ 58.00 per hour Clerical $ 37.70 per hour LIMITATIONS It should be understood that Eastern Engineering will be the structural Engineer of Record for the structural repairs contemplated in this project and for preparation and submission of the 40 Year Recertification Report associated with the inspection of those repairs. It should also be understood that the Olympia Theater and Apartment Building is an old building and that its structural system does not conform to today's standards and practices. Work will be performed under the State of Florida Existing Building Code, 7th Edition 2020 "Alteration Level 2." There is no code requirement and no intention to bring the existing structural system and envelope of this building into full compliance with the current building code. It must be understood that our review of the existing construction will be only for the purposes stated in the "Description of Project" and in the "Scope of Basic Services". We will not otherwise be verifying the adequacy of the original design or construction of the existing structural systems and will not assume responsibility for them. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Limit of Liability PURSUANT TO FLORIDA STATUTE 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT R.J. HEISENBOTTLE ARCHITECTS, PA MAY NOT BE HELD LIABLE FOR DAMAGES RESULTING FROM NEGLIGENCE OCCURRING WITHIN THE COURSE AND SCOPE OF PROFESSIONAL SERVICES RENDERED UNDER THIS PROFESSIONAL SERVICES CONTRACT. HAZARDOUS MATERIALS RJHA shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. Hazardous materials testing and abatement will be the responsibility of the owner. CONCLUSION RJHA will utilize its extensive experience in historic preservation projects to make this a truly successful project for the City of Miami. Provided that this proposal meets with your approval, please prepare the necessary Work Authorization and include this fee proposal and fee breakdown as an Exhibit thereto. We will start work on this assignment immediately upon receipt of your written authorization to proceed. Thank you once again for the opportunity to be of service. Sincerely yours, R.J. HEISENBOTTLE ARCHITECTS, P.A. Richard J Heisenbottle Digitally signed by Richard J Heisenbottle DN: c=US, o=R. J. HEISENBOTTLE ARCHITECTS PA, dnQualifier=A01410D0000017EB5CA25AD00054B EF, cn=Richard J Heisenbottle Date: 2022.10.19 10:17:40 -04'00' Richard J. Heisenbottle, FAIA President Digitally signed by Badia, Hector Date: 2022.11.09 10:01:43 -05'00' 11/08j22 Acceptance and Authorization to Proceed Date Hector Please Print Authorized Representatives Name and Title Marisol Martinez Salazar Digitally signed by Mansol Martinez Salazar Date 2022.11.08 09:32:45-05'00' Olympia Building 40 Year Recertification Interior Repairs, Reconstruction, Re -roofing & Mechanical Construction Bidding & Construction Equipment Replacement Fee Proposal Documents Permitting Phase Admin (174 E. Flagler Street, Miami FL) COA App & Presentation (If Required) Architectural RJHA $ 261,185.60 $ 64,490.20 $ 121,046.00 HOURLY Mechanical, Electrical, Plumbing & FP * TLC $ 103,525.07 $ 1,559.91 $ 24,381.17 TOTAL SERVICES $ 576,187.95 $ 364,710.67 $ 66,050.11 $ 145,427.17 $ HOURLY TOTAL REIMBURSABLES $ 10,000.00 TOTAL ADDITIONAL SERVICE ALLOWANCE $ 65,000.00 OVERALL TOTAL $ 651,187.95 * Consultant fees include RJHA's 10% Overhead and Profit markup £649dd6L6VL6-b968-499b-483d-3833936£:al adoIanu3 u6!Snooa ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Building 40 Year Recertification Interior Repairs, Reconstruction, Re -roofing & Mechanical Equipment Replacement Project No.: B- Description: Construction Documents Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: Date: 10/19/2022 Estimator: Richard J Heisenbottle , Principal STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Principal Rate: $77.00 Position 2 Principal Rate: $77.00 Position 3 Project Manager Rate: $58.00 Position 4 Architect Level III Rate: $58.00 I Position 5 Architect Level II Rate: $46.75 Position 6 Architect Level I Rate: $36.15 Position 7 Clerical Rate: $20.00 Staff Hours' By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Project Administration & Coordination 40 $3,080 40 $2,320 80 $5,400 $67.50 2 Building Code Research 20 $1,160 20 $1,160 $58.00 3 Engineering Coordination 80 $4,640 80 $4,640 $58.00 4 Field Investigations 24 $1,848 24 $1,392 24 $1,122 72 $4,362 $60.58 5 Document Review 48 $3,696 160 $9,280 208 $12,976 $62.38 6 Life Safety-Basement,Orchestra,Mezzanine - 3 Shts 96 $4,488 96 $4,488 $46.75 7 Life Safety-1st&2nd Balcony Level Fir Pln - 2 Shts 64 $2,992 64 $2,992 $46.75 8 Basement Floor Plan 24 $1,122 24 $1,122 $46.75 9 Orchestra Level Floor Plan 32 $1,496 32 $1,496 $46.75 10 Mezzanine Level Floor Plan 32 $1,496 32 $1,496 $46.75 11 First Balcony Level Floor Plan 32 $1,496 32 $1,496 $46.75 12 Second Balcony Level Floor Plan 32 $1,496 32 $1,496 $46.75 13 Enlarged S. Dressing Room Floor Plan 48 $2,244 48 $2,244 $46.75 14 Theater Re -Roof Plan 40 $1,870 40 $1,870 $46.75 15 Theater Roof Details 48 $2,244 48 $2,244 $46.75 16 Apartment Building Re -Roof Plan 40 $1,870 40 $1,870 $46.75 17 Apartment Building Re -Roof Details 48 $2,244 48 $2,244 $46.75 18 Miscellaneous Roofing Details 48 $2,244 48 $2,244 $46.75 19 Building Section 40 $1,870 40 $1,870 $46.75 20 Deco Paint -Plaster Rpr Part Elev & Ceiling - 8 Shts 320 $14,960 320 $14,960 $46.75 21 Dressing&CrewRms Enlarg Prt Fir Plns&Elev-3Shts 120 $5,610 120 $5,610 $46.75 22 Miscellaneous Details 48 $2,244 48 $2,244 $46.75 23 Spec's on Dwgs&DecoPaint-PlasterRprSpec-2Shts 100 $5,800 100 $5,800 $58.00 24 Dressing,Crew,Staff Ofcs Mat'Is & Color Selection 80 $3,740 80 $3,740 $46.75 25 26 27 Total Staff Hours 112 424 1216 1,752 Total Staff Cost $8,624.00 $24,592.00 $56,848.00 $90,064.00 $51.41 Total % of Work by Position 6.4% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: crew days at crew days at 24.2% / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 69.4% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) $261,185.60 $261,185.60 $261,185.60 $65,000.00 $10,000.00 $336,185.60 0 0 O CD (Q m m 0 CD -a 6 W m O) T m co m m co 0 A O) a) 0 do O) (O ✓ (0 ✓ T T a) 0 (0 co ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Building 40 Year Recertification Interior Repairs, Reconstruction, Re -roofing & Mechanical Equipment Replacement Project No.: B- Description: Bidding and Permit Phase Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: Date: 10/14/2022 Estimator: Richard J Heisenbottle , Principal STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Principal Rate: $77.00 Position 2 Principal Rate: $77.00 Position 3 Project Manager Rate: $58.00 Position 4 Architect Level III Rate: $58.00 Position 5 Architect Level II Rate: $46.75 Position 6 Architect Level I Rate: $36.15 Position 7 Clerical Rate: $20.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Architecture 2 Administration 40 $3,080 48 $2,784 88 $5,864 $66.64 3 Review & Respond to Building Dept Comments 20 $1,540 80 $4,640 120 $5,610 220 $11,790 $53.59 4 Prepare & Issue Addendum 24 $1,392 32 $1,496 56 $2,888 $51.57 5 Meetings with City Staff & Bidders 8 $616 8 $464 16 $1,080 $67.50 6 Review and Comment on Bids 8 $616 8 $616 $77.00 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 76 160 152 388 Total Staff Cost $5,852.00 $9,280.00 $7,106.00 $22,238.00 $57.31 Total % of Work by Position 19.6% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: crew days at crew days at 41.2% / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 39.2% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) $64,490.20 $64,490.20 $64,490.20 $64,490.20 0 0 O CD c71 m co 0 -a to 6 W m O) T m co m m co 0 A O) a) 0 to O) (O ✓ to ✓ '1 T T a) 0 to co ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Building 40 Year Recertification Interior Repairs, Reconstruction, Re -roofing & Mechanical Equipment Replacement Project No.: B- Description: Construction Administration Consultant Name: Richard J Heisenbottle Architects, P.A. Contract No.: Date: 10/14/2022 Estimator: Richard J Heisenbottle , Principal STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Principal Rate: $77.00 Position 2 Principal Rate: $77.00 Position 3 Project Manager Rate: $58.00 Position 4 Architect Level III Rate: $58.00 Position 5 Architect Level II Rate: $46.75 Position 6 Architect Level I Rate: $36.15 Position 7 Clerical Rate: $20.00 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Architecture 2 Administration 80 $6,160 100 $5,800 180 $11,960 $66.44 3 Bi-Mos CA & Field Obsrvtns (24 site visits MAX) 120 $6,960 120 $6,960 $58.00 4 Response to Contractor Questions (RFI's) 120 $6,960 120 $6,960 $58.00 5 Misc. Drawing Revisions 120 $5,610 120 $5,610 $46.75 6 Punch List & Project CloseOut (2 site visits MAX) 80 $4,640 80 $4,640 $58.00 7 Shop Drawing Review & Processing 120 $5,610 120 $5,610 $46.75 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 80 420 240 740 Total Staff Cost $6,160.00 $24,360.00 $11,220.00 $41,740.00 $56.41 Total % of Work by Position 10.8% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: crew days at crew days at 56.8% / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 32.4% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: Rounding 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) $121,046.00 $121,046.00 $121,046.00 $121,046.00 0 0 O CD cQ' m m 0 -a 6 W m O) T m co m m co 0 A O) a) 0 to O) (O ✓ to ✓ '1 T T a) 0 to co ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT Project: Olympia Theater MEP Retrofit Project No.: B- Description: Services under Expert Consultant Agreement Consultant Name: TLC Contract No.: Date: 10/18/2022 Estimator: STAFF CLASSIFICATION Job Classification Staff Applicable Rate Position 1 Sr. Electrical Eng Rate: $48.39 Position 2 Sr. Mechanical Eng Rate: $48.39 Position 3 Electrical Engineer Rate: $36.90 Position 4 Mechanical Engineer Rate: $36.90 Position 5 Electrical Designer Rate: $24.60 Position 6 Mechanical Designer Rate: $24.60 Position 7 Title / Base Rate Rate: $1.00 1 Staff Hours By Activity Salary Cost By Activity Average Rate Per Task Work Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity Man hours Cost/ Activity 1 Site inspection and evaluation of existing conditions 4 $194 4 $194 10 $369 8 $295 26 $1,051 $40.44 2 Meetings with building staff 2 $97 2 $97 4 $148 4 $148 12 $489 $40.73 3 Schematic Design 6 $290 6 $290 20 $738 19 $701 37 $910 36 $886 124 $3,816 $30.77 4 Deisgn Development 22 $1,065 30 $1,452 42 $1,550 49 $1,808 52 $1,279 84 $2,066 279 $9,220 $33.05 5 Construction Docuemnts 44 $2,129 60 $2,903 82 $3,026 98 $3,616 104 $2,558 168 $4,133 556 $18,366 $33.03 6 Cosntruction Adminsitration 16 $774 24 $1,161 32 $1,181 48 $1,771 48 $1,181 64 $1,574 232 $7,643 $32.94 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Total Staff Hours 94 126 190 226 241 352 1,229 Total Staff Cost $4,548.66 $6,097.14 $7,011.00 $8,339.40 $5,928.60 $8,659.20 $40,584.00 $33.02 Total % of Work by Position 7.6% 10.3% 15.5% ESTIMATE OF SURVEY CREW COSTS 3 - man Survey Crew: 4 - man Survey Crew: crew days at crew days at / day = $ - / day = $ - Notes: 1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee. 2. Manually enter fee from each subconsultant. Unused subconsultant rows may be hidden 3. The basis for work activity descriptions shall be the FICE/FDOT Standard Scope and Staff Hour Estimation Handbook. City of Miami, C.I.P. Form 117: Revised 9/15/08 18.4% 19.6% 28.6% 1 - SUBTOTAL ESTIMATED FEE: Subconsultant: Sub 1 Subconsultant: Sub 2 Subconsultant: Sub 3 Subconsultant: Sub 4 Subconsultant: Sub 5 2 - SUBTOTAL ESTIMATED FEE: Geotechnical Field and Lab Testing: Survey Fee (or Survey Crew Fee): Other Misc. Fee: 3 - SUBTOTAL ESTIMATED FEE: Additional Services (Allowance) Reimbursables (Allowance) GRAND TOTAL ESTIMATED FEE: (multiplier 2.9) £649dd6L6VL6-b968-499b-483d-3833936£:al adoIanu3 u6!Snooa DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 WJE July 19, 2022 Mr. Richard Heisenbottle R.J. Heisenbottle Architects, PA 2199 Ponce de Leon Boulevard, Suite 400 Coral Gables, Florida 33134 Facade Condition Assessment Summary Olympia Apartments and Olympia Theater 174 East Flagler Street Miami, Florida WJE No. 2021.8749 Dear Mr. Heisenbottle: Wiss, Janney, Elstner Associates, Inc. 330 Pfingsten Road Northbrook, Illinois 60062 847.272.7400 tel www.wje.com Per your request, Wiss, Janney, Elstner Associates, Inc. (WJE) performed a condition assessment of the exterior facades of the Olympia Apartments (Olympia) and adjoining building formally known as the Gusman Center for the Performing Arts (Theater) located at 174 Flagler Street in Miami, Florida. The purpose of this assessment was to evaluate the condition of the building facades and temporary stabilization repairs that were installed in 2009, identify facade conditions that require immediate stabilization and/or should be included in a comprehensive facade restoration, and obtain all information required to assist R.J. Heisenbottle Architects (RJHA) with preparation of facade restoration construction documents as part of the upcoming 40 year re -certification repairs. The intent of this summary is to provide an update to our past assessment reports regarding the current condition of the facade and provide updated recommendations for immediate and comprehensive repairs. BUILDING DESCRIPTION The historic Olympia Theater and Office Building was constructed in 1925 in the Renaissance Revival architectural style and was listed on the National Register of Historic Places in 1984. The building consists of the Olympia, which is a ten -story vintage high-rise structure at the north portion of the property (Figure 1 and Figure 2) and the Theater, which is a four-story structure at the south portion of the property that is attached to the south elevation of the Olympia (Figure 3). The building faces Flagler Street to the north, SE 2nd Avenue to the east, and a service alley to the south with the west portion of the building constructed against an adjacent building. The Olympia was converted from office space to residential apartments in 1996-1997, while the Theater remains in operation as a performing arts center. The structure for both the Olympia and the Theater consists of steel framing (columns and beams) with some areas of the framing encased in cementitious fireproofing material. Olympia Apartments The primary facades of the Olympia face north and east and consist of brick masonry with windows located within punched openings in the exterior walls that are supported by steel lintels. Glazed terra cotta horizontal belt courses extend around the facade at the second, third, and ninth floor levels and Atlanta I Austin I Boston I Chicago I Cleveland I Dallas I Denver I Detroit I Doylestown I Honolulu I Houston I Indianapolis London I Los Angeles I Milwaukee I Minneapolis I New Haven I Northbrook (HQ) I New York I Philadelphia I Pittsburgh Portland I Princeton I Raleigh I San Antonio I San Diego I San Francisco I Seattle I South Florida I Washington, DC DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 WJE Mr. Richard Heisenbottle R.J. Heisenbottle Architects, PA July 19, 2022 Page 2 terra cotta sills are present at all punched window openings. Decorative terra cotta accent units are also present above the ninth floor belt course at the tenth floor window jambs and heads and throughout the parapet. A tall arched brick masonry and terra cotta pediment extends above the parapet at the center of the north elevation. Terra cotta shield units are present below the pediment and six terra cotta urns sit atop the pediment and parapet copings. Highly ornamental terra cotta is also present around the second floor window in the center of the east facade. The south and west facades and penthouse facades are primarily composed of stucco directly applied over brick masonry with metal -framed punched windows with brick masonry and terra cotta present at the north end of the west facade and east end of the south facade. Terra cotta accent units are also present at the penthouse. The original wood -framed windows were restored and the sashes replaced in 2010 at the north and east elevations. The windows at the south elevation consist of galvanized steel -framed systems with wire glass that appear to be original. The storefront extends around the north and east elevations and has been modified at several locations from its original configuration. Original brick masonry piers are present between sections of previously replaced storefront glass/doors and the original granite bulkheads have been replaced with precast concrete. The roofing at the main roof and penthouse roofs consists of modified bitumen membrane that extends over the full height of the parapets. A decorative entrance canopy and a free-standing ticket booth are present above the main entrance at the north elevation. Figure 1. View of the Olympia (east and north facades. r r r r r r'rr r r 4/#,r r r r* rrr rjr r r-5 Figure 2. View of the Olympia (west and north facades. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 WJE Mr. Richard Heisenbottle R.J. Heisenbottle Architects, PA July 19, 2022 Page 3 Olympia Theater The primary facade of the Theater faces east and consists of brick masonry with windows located within punched openings in the exterior walls that are supported by steel lintels or masonry arches. Glazed terra cotta horizontal belt courses extend around the facade at the second and fourth floor levels and terra cotta surrounds are present at all window openings. The two end bays and the center bay above the fourth floor level project outward slightly from the main exterior walls and three tall arched brick masonry and terra cotta pediment extend above the parapet at these bays. Four ornamental terra cotta brackets are located below the central projecting bay and a terra cotta finial extends above the central pediment. The south and west facades and penthouse facades are primarily composed of stucco directly applied over brick masonry with brick masonry and terra cotta present at the south end of east facade. The original wood -framed windows are in place throughout the Theater facade and decorative wrought iron railings are in place at the second and fourth floor windows. The storefront at the east facade similarly has been modified at several locations from its original configuration with original brick masonry piers and precast concrete bulkheads. The roofing at the main roof and penthouse roofs consists of modified bitumen membrane that extends over the full height of the parapets and wraps over the copings. An entrance canopy is present above the main entrance at the east elevation. ikar J�� Figure 3. Overall view of the Theater (east facade). DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 WJE BACKGROUND Mr. Richard Heisenbottle R.J. Heisenbottle Architects, PA July 19, 2022 Page 4 In October 2009, WJE was retained by Miami Parking Authority (MPA), who operated the building for the City of Miami at the time, to perform a close-up visual review of the north and east facades of the ten - story Olympia Apartments with the assistance of Structural Preservation Systems (SPS), who provided access and contractor support. At that time, WJE was asked to evaluate the terra cotta and brick masonry facades after cracking and displacement of the masonry was discovered in some areas during the wood window restoration work that was being performed at the building. During our two-day visual survey, numerous areas of severely distressed brick and terra cotta cladding were noted. Based on our observations during this survey, specifically related to immediate structural/safety concerns that were noted, WJE recommended immediate action to address these emergency repair items. WJE provided a summary report of our findings and recommendations to MPA, dated November 5, 2009. Based on the recommendations provided by WJE, MPA moved forward with erection of a sidewalk canopy at the base of the east and north facades and a repair approach that included temporary stabilization of the brick masonry and terra cotta on the north and east street facades, as well as the returns on the south and west facades. In general, this stabilization work included removal of loose masonry from the facade, shoring of distressed masonry, installation of wire mesh/netting over severely distressed facade areas, and installation of retrofit lateral ties and a supplementary masonry beaming system. Due to the urgency related to stabilizing areas of the building facade, SPS began implementation of these stabilization repairs in early May 2010, while repair documents were being developed by WJE. WJE submitted permit drawings to the City of Miami on June 15, 2010 for the stabilization repairs and SPS continued the work in conjunction with the window restoration. The temporary stabilization work was completed in September 2010. In 2009/2010, at the request of MPA, WJE developed a preliminary scope of long term repair/restoration for the brick and terra cotta facades. The intention of this long term repair solution is to restore the severely damaged portions of the facade back to a historic and maintainable condition. However, the decision was made to postpone long-term repairs. The temporary stabilization repairs implemented in 2010 were still in place at the start of our recent assessment (Spring 2022) and a protection canopy over the sidewalk remains at the base of the east and north facades of the Olympia. On August 16, 2010, WJE performed a visual assessment of the brick and terra cotta facade of the Theater from a man -lift and from grade with the assistance of SPS. WJE reviewed the east elevation and the terra cotta/brick return onto the south elevation of the Theater and found isolated areas of masonry distress similar to the Olympia Apartments, as well as loose/damaged cast iron railings and severely deteriorated wood windows. Based on the results of this assessment, WJE recommended immediate action to address imminent structural/safety concerns. WJE provided a summary report of our findings and recommendations to MPA, dated September 23, 2010, which specifically focused on imminently hazardous conditions. Sketches outlining temporary repairs at the areas requiring immediate stabilization were included in this report. WJE was not contracted to provide permit drawings or review any of the Theater facade stabilization work. It is our understanding that limited stabilization was performed in 2010, though WJE was not present to observe this work. Since 2010, WJE has performed several building condition assessments (Olympia and Theater) under consulting agreements with R.J. Heisenbottle Architects (RJHA) and CBREIHeery and submitted DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 May CITY OF MIAMI DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI, FLORIDA AND R.J. HEISENBOTTLE ARCHITECTS, P.A. THIS PROFESSIONAL SERVICES AGREEMENT ("PSA" or "Agreement") made this 3lstday of in the year 2022 by and between THE CITY OF MIAMI, FLORIDA, a Florida municipal corporation (hereinafter called the "City"), and R.J. HEISENBOTTLE ARCHITECTS, P.A., a Florida profit corporation (hereinafter called the "Consultant"), with offices at 2199 Ponce de Leon Blvd., Suite 400, Coral Gables, FL 33134. RECITAL WHEREAS, the Olympia Theater (the "Theater") and the Olympia Apartments (the "Apartments") are co -located in a building (the "Building") at the southwest corner of NE 2nd Avenue and E Flagler Street. The Building is listed on the National Register of Historic Places, and has been owned by the City since 1975; and WHEREAS, the Apartments portion is ten (10) stories in height, while the Theater portion is four (4) stories high, and attach at the north elevation of the Apartments. Currently the Apartments portion is used for residential purposes, while the Theater portion remains in operation today; and WHEREAS, this vintage 1920s high-rise Building is steel framed and clad in brick masonry and terra cotta, and is currently in need of urgent structural and electrical repairs identified during its 40/50- Year Recertification Report, as provided herein Exhibit "A", as well as other major capital improvements such as the repair and renovation of the exterior brick facade; and WHEREAS, the current Twenty -Seven Million Dollar ($27,000,000.00) Flagler Street Renovation Project, which includes complete roadway reconstruction between Biscayne Blvd. and West 1st Avenue, will have heavy construction activities in front of the Building beginning shortly. These construction activities will produce vibrations that may further destabilize and exacerbate the existing conditions of the Building, with potential critical impact on the exterior facade; and WHEREAS, the City has conducted temporary emergency repairs to protect the safety of its citizens and users, such as internal structural shoring, including the installation of a sidewalk shed to protect pedestrians on East Flagler Street and SW 2nd Avenue; and WHEREAS, the Consultant is specialized in terra cotta restoration, with the experience and expertise needed to perform an assessment/inspection of the facade, and provide a written report on the methodology that will be used to properly secure and stabilize the same until repairs are possible. In addition, any pinning or removal of any terra cotta or brick pieces to prevent them from falling Page 1 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 ("Services") must also be undertaken forthwith by the Consultant until the long-term restoration can be performed; and WHEREAS, pursuant to the City Manager's emergency finding, which determined that the circumstances surrounding the Building constitute a valid public emergency, it is most advantageous for the City to waive requirements established in Section 287.055, Florida Statutes, otherwise known as the "Consultants' Competitive Negotiation Act," to select the Consultant. Said Section of the Statutes allows for exemptions to these requirements in emergency situations, as stated in Subsection (3)(a)(1), entitled "Public Announcement and Qualifications Procedures," whereby the City Manager as "Agency Head" may declare an emergency. Otherwise, the lengthy process involved would have delayed the vital stabilization of the Building, with the inherent loss of operational revenue, and would have caused increased delays and costs for the Flagler Street Renovation Project as well. WITNESSETH, that the City and the Consultant, for the considerations herein set forth, agree as follows: Section 1. Recitals and Incorporations. The foregoing recitals are true and correct and hereby incorporated into and made a part of this Agreement. Section 2. Scope of Services. The Consultant will be assigned to assist the City's Department of Real Estate and Asset Management ("DREAM"), in collaboration with the City's Office of Capital Improvements ("OCI"), or its designee, and shall perform the Services, as outlined herein Exhibit "B" (the "Project"), which is incorporated by reference and made a part of this Agreement. The Consultant represents to the City, that Consultant is now, upon execution of this Agreement, and shall at all times during the term of this Agreement remain fully qualified, competent, and capable to perform the Services under this Agreement. Section 3. Remuneration, Audit and Inspection. A. The Consultant shall receive Seven Hundred Ninety -Five Thousand One Hundred Ninety -Five Dollars and Fifty -Four Cents ($795,195.54) for the Services specified herein Exhibit "B." The City, as it may deem in its best interest, reserves the right to request additional related services to be provided by the Consultant. Any additional Services in excess, shall be negotiated and pre -approved in writing by the City Manager, or designee, prior to the Services being rendered. The Consultant will invoice the City monthly. The amount of each invoice will be based upon the Consultants estimated percentage of completion for each task, as enumerated in Exhibit "B." B. The Consultant shall not be entitled to any employment emoluments and, as such, the Consultant shall be required to complete Internal Revenue Services ("IRS") Form W-9, prior to execution of this Agreement. Further, the Consultant expressly acknowledges that Consultant, or any of its subconsultants/subcontractors, shall not acquire status, benefits, or rights as a City employee, temporary or permanent, classified or unclassified, by virtue of this Agreement. C. Unless otherwise specifically provided herein Exhibit "B", pursuant to the Florida Prompt Payment Act, payment will be made within forty-five (45) days after receipt of Consultant's invoice, which shall be accompanied by sufficient supporting documentation and contain sufficient detail, to allow proper audit of expenditures, should the City require one to be performed. D. The City may, at reasonable times, and for a period of up to three (3) years following the date of final payment by the City to the Consultant under the Agreement, audit, cause to be audited, inspect, or cause Page 2 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 to be inspected, those books and records of the Consultant which are related to Consultant's performance under the Agreement. The Consultant agrees to maintain such books and records at a location within the City for a period of three (3) years after final payment is made under the Agreement. Section 4. Term. The term of this Agreement shall take effect upon the date written above upon its execution by the authorized officers and shall be effective until final completion of the Project and final payment is made to the Consultant. The City, acting by and through its City Manager, shall have the option to extend or terminate the Agreement for convenience, that is, for any or no cause. Section 5. Termination. This Agreement may be terminated at any time at the sole discretion of the City Manager, with or without cause. In the event of termination of this Agreement for any reason with or without cause, Consultant shall not have recourse to any City Grievance or Disciplinary Procedure. In the event of termination, Consultant will be compensated for actual services rendered up to and including, date of termination. Section 6. Relationship Between Parties. A. Consultant, under the terms and conditions of this Agreement, is an independent contractor and not a City employee. As Consultant is an independent contractor, Consultant shall not be entitled to any employment emoluments. Access and use of City property shall be at the sole discretion of the City Manager. Consultant acknowledges that such access to and use of City property does not alter Consultant's status as an independent contractor. B. Other than as legally required by Consultant in rendering their professional opinion(s), all other documents, information, materials, reports, and work products developed by the Consultant in performing the Services pursuant to this Agreement are, and shall remain, the property of the City. Consultant understands and agrees that any information, document, report, materials, work products, or any other material whatsoever which is given by the City to Consultant, or which is otherwise obtained or prepared by Consultant pursuant to, or under the terms of this Agreement, is and shall at all times remain the property of the City. Consultant agrees not to use any such information, document, report, work product, or material for any other purpose whatsoever without the written consent of City, which may be withheld or conditioned by the City, in its sole discretion. C. Consultant shall work with the City to develop and undertake the schedule necessary to provide the Services as needed by the City. Consultant acknowledges that working with the City to provide necessary scheduling for the Services does not alter their status as an independent contractor and Consultant acknowledges and understands that compensation payment for their time is based upon the standards required by the IRS for payments to an independent contractor. Section 7. Indemnification. The Consultant shall indemnify, hold and save harmless, and defend (at its own cost and expense), the City, its officers, agents, directors, and/or employees, from all liabilities, damages, losses, judgements, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of Consultant and persons employed or utilized by Consultant in the performance of this Agreement. These duties will survive the cancellation or expiration of the Agreement. This Section will be interpreted under the laws of the State of Florida, including without limitation and interpretation, which conforms to the limitations of Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended. Page 3 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Consultant shall require all sub -consultant agreements to include a provision that each sub -consultant will indemnify the City in substantially the same language as this Section. The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by the Consultant or other acts of the Consultant, the City, in no way, assumes or shares any responsibility or liability of the Consultant or sub -consultant under this Agreement. Ten Dollars ($10.00) of the payments made by the City constitute separate, distinct, and independent consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly acknowledged by the Consultant. Section 8. Insurance. The Consultant fully understands and hereby agrees that it shall be the responsibility of the Consultant to secure their own insurance coverage(s), as applicable insurance(s) will not be paid by the City on behalf of the Consultant while performing the Services. Consultant shall maintain insurance coverage(s) and provide evidence of such insurance coverage(s), and in such amounts, as applicable, as may be required by the City's Risk Management Department in Exhibit "C" "Insurance Requirements," hereto and incorporated by this reference. Section 9. Nondiscrimination. The Consultant represents and warrants to the City that Consultant does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with Consultant's performance under this Agreement on account of race, color, gender, religion, age, disability, sexual orientation, marital status, or national origin. Consultant further covenants that no otherwise qualified individual shall, solely by reason of their race, color, gender, religion, age, disability, sexual orientation, marital status, or national origin, be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. Section 10. Non -Assignment, Successors, and Assigns. The Consultant's professional services are unique in nature and are not assignable. Section 11. Ownership of Documents. The Consultant understands and agrees that any information, document, report, plans, budget, or any other material whatsoever which is given by the City or on behalf of the City to Consultant pursuant to or under the terms of this Agreement is, and shall at all times remain, the property of the City. Consultant agrees not to use any such information, document, report, plans, budget, or other materials without the written consent of the City, which consent may be withheld or conditioned by the City as the owner thereof. Section 12. Public Records. A. Consultant understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City Agreements, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable laws. Consultant's failure or refusal to comply with the provisions of this section shall result in the immediate cancellation of this Agreement by the City. B. Consultant shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) keeping and maintaining public records that ordinarily and necessarily would be required of the City to perform this Service; (2) upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as Page 4 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if Consultant does not transfer the records to the City; (4) upon completion of the Agreement, transfer, at no cost, to the City all public records in possession of the Consultant or keep and maintain public records required by the City to perform the Service, if the Consultant transfers all public records to the City upon completion of the Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements, if the Consultant keeps and maintains the public records upon completion of the Agreement, the Consultant shall meet all applicable requirements for retaining public records, all records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. Notwithstanding the foregoing, Consultant shall be permitted to retain any public records that make up part of its work product solely as required for archival purposes, as required by law, or to evidence compliance with the terms of the Agreement. C. Should Consultant determine to dispute any public access provision required by Florida Statutes, then Consultant shall do so in accordance with the provisions of Chapter 119, Florida Statutes, at its own expense and at no cost to the City. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT PUBLICRECORDSAMIAMIGOV.COM, OR REGULAR MAIL AT CITY OF MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FLOOR, MIAMI, FL 33130. THE CONSULTANT MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY OF MIAMI DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. Section 13. Award of Agreement. The Consultant represents and warrants to the City that Consultant has not employed or retained any person or company employed by the City to solicit or secure this Agreement, and that they have not offered to pay, paid or agreed to pay any person any fee, commission, percentage, brokerage fee, finder's fee, or gift of any kind contingent upon or in connection with, the award of this Agreement. Section 14. Compliance with Federal, State, and Local Laws. The Consultant understands that agreements between private entities and local governments are subject to certain laws and regulations, including laws pertaining to open public meetings, public records, conflicts of interest, procurement procedures, record keeping, etc. Consultant agrees to comply with, and to observe all applicable laws, codes, and ordinances, as they may be amended from time to time. Section 15. Notices. All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered, or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given, as herein provided. Notice shall be deemed given on the day on which personally delivered; or if by U.S. Mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. Page 5 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 To Consultant: R.J. Heisenbottle Architects, P.A. 2199 Ponce de Leon Blvd, Suite 400 Coral Gables, FL 33134 Richard@riha.net To the Cit City Manager's Office ATTN: Arthur Noriega V, City Manager City of Miami 444 SW 2nd Avenue, 10t" Floor Miami, FL 33130 Department of Real Estate and Asset Management ATTN: Jacqueline Lorenzo, Assistant Director City of Miami 444 SW 2nd Avenue, 3rd Floor Miami, FL 33130 Department of Procurement ATTN: Annie Perez, CPPO Director/Chief Procurement Officer City of Miami 444 SW 2nd Avenue, 6t" Floor Miami, FL 33130 Office of the City Attorney ATTN: Victoria Mendez, City Attorney City of Miami 444 SW 2nd Avenue, Suite 945 Miami, FL 33130 Section 16. Contingency Clause. Funding for this Agreement is contingent upon the availability of funds and continued authorization of City activities, and the Agreement is subject to (a) amendment due to lack of funds, reduction of funds, and/or change in regulations or the Code, upon written notice, or (b) termination pursuant to Section 5 hereof. Section 17. Severability. If this Agreement contains any provision found to be unlawful, the same shall be deemed to be of no effect and shall be deemed stricken from this Agreement without affecting the binding force of this Agreement as it shall remain after omitting such provision. Section 18. Miscellaneous. A. The Agreement shall be construed and enforced according to the laws of the State of Florida. The parties hereto agree that venue for all federal, state, and local matters, if any, arising under the Agreement shall be in the applicable respective federal, state, and/or local courts located in Miami -Dade County, Florida. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover, the parties' consent to the personal jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction. The parties irrevocably waive any rights to a jury trial. Each party shall pay its own costs and attorney's fees. Page 6 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 B. Should any provision, paragraph, sentence, word, or phrase contained in the Agreement be determined by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word, or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then the same shall be deemed severable, and in either event, the remaining terms and provisions of the Agreement shall remain unmodified and in full force and effect or limitation of its use. C. No waiver or breach of any provision of the Agreement shall constitute a waiver of any other breach or of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. D. The Agreement constitutes the sole and entire agreement between the parties hereto relating to the subject matter hereof and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in the Agreement, including the Exhibits hereto, are of no force and effect. No modification to, supplement of, deletion from, amendment or addition to the Agreement shall be valid unless in writing and executed by the properly authorized representatives of the parties hereto. Section 19. Survival. The parties acknowledge that the obligations in this Agreement will survive the term, termination, and cancellation hereof. Accordingly, the respective obligations of the Consultant and the City under this Agreement shall survive termination, cancellation, or expiration hereof. Section 20. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 7 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. WITNESS/ATTEST: R.J. HEISENBOTTLE ARCHITECTS, P.A., a Florida Profit Corporation Print Name, Title Print Name, Tit e ATTEST: ary irm Consultant Seal, if available) ATTEST: Todd B. Hannon, City Clerk APPROVED AS TO INSURANCE REQUIREMENTS: L by: '73C5C6318214E2. Ann Marie Sharpe, Director Risk Management Department (Corporate Seal) LVErJT CITY OF MIAMI, a municipal corporation of the State of Florida DocuSi red by: rituur Novi Arthur Noriega V, City Manager APPROVED AS TO LEGAL FORM AND CORRECTNESS: D auSi ned by: i t na en ez, City Attorney Page 8 of 108 (Matter 22-727) ;`" v DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Exhibit "A" 40/50-YEAR RECERTIFICATION REPORT Page 9 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Rodriguez & Anglin Professional Design, Inc. 127.35 SW 42 Terrace Miami, Fl 33175 Phone: 305-510-7322 Fax: 305-222-8855 July 23, 2021 City of Miami Building Department 444 SW 2nd Avenue Miami, Florida 33130 Attention: Building Dept. Official Folio Number: 01-0112-010-1010 In reference to: 40 Year Electrical Re-cerliflcallon 174 E Flagler Street Miami Beach, Florida 33131 Dear Building Official: In accor(lance with Section Si8-11(f) of the Code of Miami -Dade County, I have performed all inspection of the above reference(/ buildings (md determined, that the building is not electrically .safe for continued use. The findings of my inspection are summarized in This Written report that folloi's the Mininutm Inspection Procedural Guidelines for Building Recertification. This report does 170i preclude the building from subsequent inspections as deemed necessary by the Building Official. To avoid possible misunderstanding, noshing in this report should he construed directly or indirectly cis (1 guarantee for any portion of the structure. To the best of -my knoirlec/ge and ability, this report represents On accurate (11)1)rais(1l of the present condition of the building base(/ upon careful evaluation of observed con(liliolls, to the extent reasonably possible. Should you h(ll'e (Illy questions concerning this report, please feel free !O con!act me al (305) 510-7322. Sincerely, Digitally signed by Carlos M Rodrigue8 date- 2021.07.29 10:38:59.04'00 Carlos AL Rodriguez P. E. Electrical Engineer P.E. # 55488 Page 10 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 MINIMUM INSPECTION PROCEDURAL GUIDELINES FOR BUILDING ELECTRICAL RECERTIFICATION INSPECTION COMMENCED INSPECTION MADE I3N DATE: July 16, 2021 Digitally *rod by Carlos M Rbdrigtlex DElifir 2021.01.29 10:41 n0.U4 ClY SIGNATURE: INSPECTION COMPLETED: PRINT NAME: Carlos M. Rodriguez, PE DATE: July 22, 2021 TITLE: Electrical Engineer MUST BE SIGNED AND SEALED BY ARCHITECT OR ENGINEER ADDRESS: Rodriguez R: Anglin Prof. Design 12735 SW 42 Terraces Miami, Florida 33175 Phone: (305) 510-7322 1. DESCRIPTION OF STRUCTURE: a. Name of Title: 174 E FlarLder Street b. Street Address: 174 E Fla<zler Street. Miami. Florida 33131 c. Legal Description: MIAMI NORTH PB B-41 LOTS 1 R: 2 R: SSSFT OF LOT 3 R N4SFT OF LOTS 18-19-20 LESS W 2 IN OF N6SFT OF LOT 2 BLK 121 LOT SIZE IRREGULAR 75R-148292 OR 9053-723. d. Owner's Name: CITY OF MIAMI-DEPT OF P&D % CORNERSTONE GROUP. e. Owner's Mail Address: 2121 Ponce de Leon Blvd PH-2 Coral Gables. Fl 33134-5224. f. Building Official Folio Number: 01-01 12-010-1010. g Building Code Occupancy Classification: Mixed Use - Residential. h. Present Use: Retail Stores - Theater - Residential Apartment Units. J• General Description, type of construction, size, number of stories and special features: Ten story Buildinrz. Concrete/masonry exterior walls. 80 living units. adjusted area 88.180 sq.ft. Built in 1925. Building, provided with basement. Additions to original structures: No additions noted to structure. 1 Page 11 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 2. ELECTRIC SERVICE: (SERVICE AT I20/208V, 3PH, 4W.) THEATER & RETAIL STORES: (MAIN ELECTRICAL ROOM AT THEATER BASEMENT). a. Size: Phase: Condition: Comments: b. Size: Phase: Condition: Comments: c. Size: Phase: Condition: Comments: d. Size: Phase: Condition: Comments: e. Size: Phase: Condition: Comments: f. Size: Phase: Condition: Comments: Amperage ( 2000) Fuses ( X ) Three Phase ( X ) Single Phase Good (X) Fair ( ) Main 1 of 6. Main at MSBA-1. Amperage ( 1600 ) Three Phase ( X ) Good ( X ) Fuses ( X ) Single Phase ( ) Fair ( ) Main 2 of 6. Main at MSBA-2. Amperage (1200 ) Three Phase ( X ) Good ( X ) Fuses ( X ) Single Phase Fair ( ) Main 3 of 6. Serve Panel "DRA". Amperage ( 400 ) Fuses ( X ) Three Phase ( X ) Single Phase ( ) Good (X) Fair ( ) Main 4 of 6. Main at Panel "E" - Fire Pump. Amperage ( 200 ) Fuses ( X ) Three Phase ( X ) Single Phase ( ) Good (X) Fair ( ) Main 5 of 6. Serves Flagler Street Stores. Amperage ( 200) Fuses ( X ) Three Phase ( X ) Single Phase Good (X) Fair ( ) Main 6 of 6. Serves 2nd Avenue Stores. } Breakers ( ) Requires Correction Breakers ( ) Requires Correction Breakers ( Requires Correction ( Breakers ( ) Requires Correction Breakers ( ) Requires Correction Breakers ( ) Requires Correction RESIDENTIAL APARTMENT TOWER: (MAIN ELECTRICAL ROOM AT 6TH FLOOR OF APARTMENT TOWER). a. Size: Phase: Condition: Comments: Amperage ( 2000) Fuses ( X ) Three Phase ( X ) Single Phase Good (X) Fair ( ) Main 1 of 1. Main Switch. 2 Breakers ( ) Requires Correction { ) Digltaliy signed by Carlos M Rainguez Date: 2021.07.29 10:41:2601'0W Page 12 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 3. METER AND ELECTRIC ROOM: a. Clearances: b. Comments: 4. GUTTERS: Good ( X ) Fair ( ) Requires Correction ( Meter for Theater & Retail Stores located outside the building. Bank of Meters for Apartment units, House & ATT located in electrical room 6th floor Apartment Tower. a. Location: Good ( X ) Requires Repair ( ) b. Taps and Fills: Good ( ) Requires Repair ( X ) c. Comments: Electrical conductor going in and out thru wire gutter without the proper connector creating a risk for a short circuit in Theater basement. 5. ELECTRICAL PANELS: THEATER & RETAIL STORES: a. Panel # ( MSBA) Location: Main Electrical Room. Basement. Good ( X ) Needs Repair ( ) Switch Gear Section-1 at 120/208v, 3ph, 4w, by Federal Pacific. b. Panel # ( MSBB) Location: Main Electrical Room. Basement. Good ( X ) Needs Repair ( ) Switch Gear Section-2 at 120/208v, 3ph, 4w, by Federal Pacific. c. Panel # ( HSB ) Good ( X ) Location: Main Electrical Room. Basement. Needs Repair ( ) Switch Gear Section-1 at 120/208v, 3ph, 4w, by General Electric. d. Panel # (A/C SB) Location: Main Electrical Room. Basement. Good ( X ) Needs Repair ( ) Switch Gear Section-2 at 120/208v, 3ph, 4w, by General Electric. e. Panel # ( E ) Good ( X ) f. Panel # ( HDP ) Good ( X ) g. Panel # ( G ) Good ( X ) h. Panel # ( HDB ) Good ( X ) Location: Main Electrical Room. Basement. Needs Repair ( ) General Electric at 120/208v, MF 400A, 3ph, 4w. Location: Main Electrical Room. Basement. Needs Repair ( ) General Electric at 120/208v, MLO 600A, 3ph, 4w. Location: Main Electrical Room. Basement. Needs Repair ( ) General Electric at 120/208v, MLO 100A, 3ph, 4w. Location: Main Electrical Room. Basement. Needs Repair ( ) Square'D at 120/208v, MLO 400A, 3ph, 4w. Digitally slg ne& by Carlos M Rodriguez Date: 2021.07.29 16:41:41 •Q4'00 Page 13 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 i. Panel # ( EG ) Good ( X ) j. Panel # ( SCA ) Good ( X ) Location: Generator Room. Basement. Needs Repair ( ) Square'D at 120/208v, MCB 60A, 1 ph, 3w. Location: Generator Room. Basement. Needs Repair ( ) Square'D at 120/208v, MCB 500A, 3ph, 4w. k. Panel # (SCA-1) Location: Basement. Good ( X ) Needs Repair ( ) Square'D at 120/208v, MCB 225A, 3ph, 4w. I. Panel # (SCA-2) Good ( X ) m. Panel # ( W ) Good ( X ) Location: Left Side of Stage. Needs Repair ( ) Cutler Hammer at 120/208v, MCB 225A, 3ph, 4w. Location: Left Side of Stage. Needs Repair ( ) Cutler Hammer at 120/208v, MLO, 3ph, 4w. n. Panel # ( S2 ) Location: Right Side of Stage. Good ( X ) Needs Repair ( ) General Electric at 120/208v, MLO 100A, 3ph, 4w. o. Panel # ( EB ) Good ( X ) p. Panel # ( H ) Good ( X ) q. Location: Right Side of Stage-Flagier Alley Corridor. Needs Repair ( ) Square'D at 120/208v, MCB 100A, 1 ph, 3w. Location: Corridor 2nd Floor. North Side. Needs Repair ( ) Square'D at 120/208v, MLO 225A, 3ph, 4w. Panel # (MCP-C) Location: Corridor 2nd Floor. North Side. Good ( X ) Needs Repair ( ) Square'D at 120/208v, MLO 600A, 3ph, 4w. r. Panel # ( L ) Good ( X ) s. Panel # ( 2L ) Good ( X ) t. Panel # (2R ) Good(X) u. Panel # ( M ) Good ( X ) Location: Women's Chorus 2nd Floor. North Side. Needs Repair ( ) Square'D at 120/208v, MLO, 3ph, 4w. Location: Electrical Closet 2nd Floor. North Side. Needs Repair ( ) Square'D at 120/208v, MLO 225A, 3ph, 4w. Location: Electrical Closet 2nd Floor. North Side. Needs Repair ( ) Square'D at 120/208v, MLO 225A, 3ph, 4w. Location: Electrical Closet 2nd Floor. North Side. Needs Repair ( ) Square'D at 120/208v, MCB 200A, 3ph, 4w. 4 Dig] tall y sl,r,rzra Gy Cauca h} Rocfrigyez tieha zo2i (1729 i0.4 t,5ri•01Y10 Page 14 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 v. Panel #(CS) Good ( X ) Location: Mezzanine. Needs Repair ( ) Square'D at 120/208v, MLO 225A, 3ph, 4w. w. Panel # (MCPB) Location: Projection Room. Good ( X ) Needs Repair ( ) Square'D at 120/208v, MCB 200A, 3ph, 4w. x. Panel # ( P ) Good ( X ) y. Panel # ( ACA ) Good(X) z. Panel # ( MCC ) Good ( X ) Location: Projection Room. Needs Repair ( ) General Electric at 120/208v, MLO 200A, 1ph, 3w. Location: Chiller Room. Needs Repair ( ) Square'D at 120/208v, MLO 400A, 3ph, 4w. Location: Chiller Room. Needs Repair ( ) General Electric at 120/208v, MLO 800A, 3ph, 4w. RESIDENTIAL APARTMENT TOWER: a. Panel #(DPA) Good ( X ) b. Panel # ( DPB ) Good(X) c.Panel#(1E ) Good ( X ) d. Panel # (2H ) Good(X) Location: Main Electrical Room. 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MCB 600A. Location: Main Electrical Room. 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 1000A. Location: Low Voltage Room. 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 150A. Location: Low Voltage Room. 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 225A. e. Panel # ( 3H ) Location: Low Voltage Room. 6th Floor. Good ( X ) Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 225A. f. Panel # ( EDP ) Good(X) g. Panel # (4H ) Good(X) Location: Equipment Room. Roof. Needs Repair ( ) General Electric at 120/208v, MLO 600A, 3ph, 4w. Location: Roof. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MCB 150A. i Dlyilally signori by Carlos M Rodriguez Datr. 2021.O '.29 f0 412-12-04'Od Page 15 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 h. Panel # (T-Mobil) Location: Roof. Good ( X ) Needs Repair ( ) 120/208v, MCB 200A, 3ph, 4w. i. Panel # (5H ) Good ( X ) j. Panel # (STO) Good ( X ) k. Panel # ( A ) Good(X) Location: Cooling Tower 6th Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO. Location: Storage 3rd Floor. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 125A. Location: Typical Apartment Unit. Needs Repair ( ) Siemens at 120/208v, 3ph, 4w, MLO 125A. 6. BRANCH CIRCUITS: a. Identified: Yes ( X ) Must be Identified b. Conductors: Good ( X ) Deteriorated ( ) Must be Replaced c. Comments: 7. GROUNDING OF SERVICE: ( ) a. Condition: Good ( X ) Repairs Required b. Comments: 8. GROUNDING OF EQUIPMENT: } a. Condition: Good ( X ) Repairs Required ( b. Comments: 9. SERVICE CONDUITS / RACEWAYS: a. Condition: Good ( X ) b. Comments: Repairs Required { 10. SERVICE CONDUCTORS AND CABLES: a. Condition: Good ( X ) b. Comments: 11. TYPES OF WIRING METHODS: a. Condition: Conduit Raceways: Good ( X ) Conduit PVC: Good ( ) NM Cable: Good ( ) BX Cable: Good ( ) Repairs Required ( Repairs Required ( ) Repairs Required ( ) Repairs Required ( ) Repairs Required ( ) 6 C]igitally signed by Carlos M Rodriguez Dalo. In1.D7.2S 1043411.04'0U Page 16 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 12. FEEDER CONDUCTORS: a. Condition: Good ( X ) Repairs Required b. Comments: 13. EMERGENCY LIGHTING: a. Condition: Good ( ) Repairs Required ( X ) b. Comments: Building provided with generators one to serve the theater 7 the second one serving the apartment tower. Some battery backup emergency lights are located in the theater service areas with a few requiring battery replacement. see additional comments at the end of the report. 14. BUILDING EGRESS ILLUMINATION: a. Condition: Good ( ) Repairs Required ( X ) b. Comments: Few egress lighting fixtures by emergency stairs needs the replacement of lenses cover. 15. FIRE ALARM SYSTEM: a. Condition: Good ( ) Repairs Required ( X ) b. Comments: Theater & Apartment tower provided with Intelligent & Addressable Fire Alarm control panels located at Lobby of apartment tower. Nevertheless some of the theater bathrooms are missing fire alarm notification, as well as the lighting cove and projection room. 16. SMOKE DETECTORS: a. Condition: Good ( X ) Repairs Required ( ) b. Comments: 17. EXIT LIGHTS: a. Condition: Good ( X ) Repairs Required ( ) b. Comments: Battery backup type. 18. EMERGENCY GENERATOR: a. Condition: Good ( X ) Repairs Required ( ) b. Comments: Theater & Apartment tower provided each with a generator to cover critical loads. 19. WIRING IN OPEN OR UNDER COVER PARKING GARAGE AREAS: a. Condition: Good ( ) Repairs Required ( b. Comments: N/A. 7 Digitally signer! by Gros M Rodriquez 2021.01,2D 10:4 2:31.04'00 Page 17 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 20. OPEN OR UNDERCOVER PARKING SURFACE AND SECURITY LIGHTING: a. Condition: Good ( X ) Repairs Required b. Comments: 21. SWIMMING POOL WIRING: a. Condition: Good ( j Repairs Required ( b. Comments: N/A. 22. WIRING OF MECHANICAL EQUIPMENT: a. Condition: Good ( X ) Repairs Required ( ) b. Comments: 23. GENERAL ADDITIONAL COMMENTS: 1) Building provided with a full coverage automatic sprinkler system. 2) Electrical conductor going in and out thru wire gutter without the proper connector creating a risk for a short circuit in Theater basement. See photos 1 & 2. 3) Some battery backup emergency lights in the Theater service areas requiring repairs: - Emergency Lighting in Main Electrical Room, needs battery replacement. - Emergency Lighting in Generator Room needs light bulb replacement. - Exit Sign/Emergency Lighting Combo in Corridor 2nd Floor North Side, needs battery replacement. - Missing exit sign in Lighting Cove Room of Theater. 4) Seal off fire wall penetrations in Main Electrical Room to Generator Room. Theater. See photo 3. 5) Fire Alarm System in Theater fails to accomplish full coverage: - Missing Fire Alarm notification in most service bathrooms. - Janitor Room in Second Floor Corridor North Side of Theater missing smoke detector. - Missing Fire Alarm notification in Projection Room Theater. - Missing Fire Alarm notification in Lighting Cove Room. (Above Ceiling). 6) Egress lighting fixture by emergency stairs needs the replacement of protective tense cover. See photo 4 (Light Fixture Marked in Red). 7) Theater Diesel Generator seems to be leaking oil as you can see in the attached photo 5. A call for maintenance service or replacement is needed, this generator runs the critical loads as emergency lighting and exit signs of the theater. Dignaliy signed by Carlos M Rodriguez Date: 2021.07.29 10:42:47-04'OD 8 Page 18 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 PI 10TO I. 9 Page 19 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 PHOTO 2 I0 Page 20 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 PHOTO 3 Page 21 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 PHOTO 4 I? Page 22 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 PHOTO 5 13 Page 23 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 CERTIFICATION OF COMPLIANCE WITH PARKING LOT ILLUMINATION STANDARDS IN CHAPTER 8C OF THE CODE OF MIAMI-DADE COUNTY DATE: July 23 2021 Re: Folio No. 01-0112-010-1010 Property Address: 174 E Flagler Street, Miami, FI 33131 Building Description: Mixed use - Retail stores, Theater & Residential Apartment Building. The undersigned states the following: BUILDING NOT PROVIDED WITH PARKING. 1. I am a Florida registered professional engineer or architect with an active license. 2. On N/A , at N/A , I measured the level of illumination in the parking lot(s) serving the above referenced building. 3. Maximum N/A foot candle per SF, Minimum N/A foot candle per SF, Minimum to Maximum ratio N/A : N/A foot candle _N/A_ average per SF. The level of illumination provided in the parking lot(s) meets the minimum standards for the occupancy classification of the building as established in Section 8C-3 of the Code of Miami -Dade County. Digitally signed by Carlos M Rodriguez Date: 2021.07,29 10:43:09-04'00' Signature and Seal of Architect or Engineer Carlos M. Rodriquez (Print Name) Page 24 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Eastern Engineering Group TO: City of Miami, Bill lding Department Official FROM: Gonzalo A. Paz, PE Structural Engineer. FL Reg. No. 60734 DATE: July 12th, 2021 RE: 40-Year Structural Recertification 174 E Flagler St, Miaini2FL 33131 On July 6h, 2021, 1 performed an inspection of the buildings at the above -mentioned address to assess a 40-year structural recertification. Based on the visual inspection of exposed structural members, the buildings NEEDS STRUCTURAL REPAIRS TO COMPLY WITH THE 40-YEAR CERTIFICATION. There was no destructive testing, done at the buildings and none of the covered structural members could be visually inspected. As a routine matter, to avoid possible misunderstandings, nothing in this report should be construed directly or indirectly as a guarantee for any portion of the structure. To the best of my knowledge and ability, this report represents an accurate appraisal of the present condition of the buildings based upon careful evaluation of observed conditions, to the extent reasonably possible. Required Structural Repairs: Theater Portion of Building: Item 1 - Picture No. A I & A2: Theater Portion of Building: Property Room (1 st floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice. Item 2 - Picture No. A3: Theater Portion of Building: Laundry Room (2nd floor). Extensive concrete spalling in bottom of concrete slab. Structural repairs required. Item 3 - Picture No. A4: Theater Portion of Building: Dressing Room (2nd floor). Concrete spalling in framing system of one-way clay tile & concrete joist slab. Structural repairs required. Item 4 - Picture No. A5: Theater Portion of Building: Roof of Storage Room (3rd floor). Water ponding on roof due to draining problems. Roof draining system shall be repaired to allow run-off water evacuation. Page 25 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 5 - Picture No. A6: Theater Portion of Building: A/C Plenum Room (4th floor). Steel framing support of A/C equipment with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel elements shall be coated painted. [tem 6 - Picture No. A7 & A8: Theater Portion of Building: Crew/Dressing Room (3rd floor). Concrete slab and main steel beam with signs of extensive corrosion, extensive steel delamination. Damaged members shall be repaired or replaced. Corrosion shall be removed, and steel beam shall be coated painted. There are signs of previous repairs that have not solved the problem and that the current structure could be seriously damaged and subjected to high stress, so we recommend an immediate shoring of this portion of the structure. Item 7 - Picture No. A9 & A I0: Theater Portion of Building: AHU Room (4th floor). Cracking in the concrete encasement of the steel beam and cracking in the clay brick encasement of the steel column reveals large vibration in the building due to AHU equipment. [tem 8 - Picture No. All: Theater Portion of Building: AHU Room (4th floor). Roof steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed, and steel beam shall be coated painted. [tem 9 - Picture No. A 12: Theater Portion of Building: Upper Balcony Concrete Stair (4th floor). Large concrete crack in the stair concrete slab with signs that it is going down and could collapse. [t must be immediately shored up and people must be prevented from accessing it. Structural repair required. [tem 10 - Picture No. A13 & A14: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice. Item I I -Picture No. Al5 & A16: Theater Portion of Building: Balcony Bleacher. There is trash and remains of construction materials under the structure. Must be removed. [tem 12 - Picture No. A 17 & A18: Theater Portion of Building: Balcony Bleacher. Main steel beams and steel girder trusses with signs of slight corrosion. Corrosion shall be removed, and steel beam shall be coating painted. We recommend hiring a company specialized in steel corrosion protection to receive maintenance recommendations as well as the best materials applicable to our building. [tem 13 - Picture No. A 19 & A20: Theater Portion of Building: Exterior Fire Stair. Steel framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. [tem 14 - Picture No. A21 & A22: Theater Portion of Building: Roof Precast Concrete Tile Deck with extensive concrete spalling in the precast concrete tile. Structural repair required. Corrosion shall be removed, reinforcing rebars coated painted and apply concrete repair material. [tem 15 - Picture No. A23 & A24: Theater Portion of Building: Roof with signs of water penetration through the exterior walls shall be repaired. [tem 16 - Picture No. A25: Theater Portion of Building: Exterior Maintenance Stair. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coated painted. Page 26 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 17 - Picture No. A26, A27 & A28: Theater Portion of Building: Chiller and A/C equipment steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed, and steel framing shall be coated painted. Item 18 - Picture No. A29: Theater Portion of Building: Chiller Ducts. Ducts covering framing have signs of corrosion and damage. Damaged members shall be repaired or replaced. Corrosion shall be removed, and the framing of the ducts must be coated painted. Item 19 - Picture No. A30: Theater Portion of Building: Balcony Railing. Steel framing has signs of heavy corrosion. Damaged members must be repaired or replaced. Corrosion must be removed, and steel framing shall be coated painted. Residential Portion of Building: Item 20 - Picture No. BI, B2: Residential Portion of Building: There are some fallen wall tiles, some partially broken, and some in danger of possibly falling. All the ornamental elements of the facade must be carefully reviewed by specialized personnel. The damaged ornamental elements must be replaced and their attachment to the building wall must be verified. Extend the scaffolding shade protection to the south along the SE 2nd Avenue Item 21 - Picture No. B3 & B4: Residential Portion of Building: Dressing Room 8 (2nd Floor). Extensive concrete spalling in framing system of one-way clay tile & concrete joist slab. It must be immediately shored up and it must be forbidden for anybody to access this room. Structural repair is required. Item 22 - Picture No. B5 & B6: Residential Portion of Building: Several Floors. Perimeter Steel Beam with signs of extensive corrosion. Damaged members must be repaired or replaced. Corrosion must be removed, and steel beam shall be coating painted. Item 23 - Picture No. B7 & B8: Residential Portion of Building: Roof of Stars (I0th floor). Extensive concrete spalling at the bottom of concrete slab. Structural repair is required. Item 24 - Picture No. B9 & B10: Residential Portion of Building: There are Several Cracks in the Clay Brick Masonry Wall. Repair is Required. Patching Will Be Enough to Avoid Any Water Penetration. Item 25 - Picture No. B11 & B12: Residential Portion of Building: Two windows damaged. repair is required. Item 26 - Picture No. B13 & A14: Residential Portion of Building: Chiller Steel Framing with Signs of Heavy Corrosion. Damaged Members must Be Repaired or Replaced. Corrosion must be Removed, and Steel Framing must be Coated Painted. Item 27 - Picture No. B I 5 & B16: Residential Portion of Building: Smalls RTU with straps damaged and/or missing. These missing items must be provided. Item 28 - Picture No. B17 & B18: Residential Portion of Building: Exterior Fire Stair. Steel decking framing has signs of corrosion. Damaged members must be repaired or replaced. Corrosion must be removed, and steel framing must be coated painted. Page 27 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 29 - Picture No. B 19: Residential Portion of Building: Exterior Upper Roof Ladder. Steel framing with signs of heavy corrosion. Damaged members must be repaired or replaced. corrosion must be removed, and steel framing must be coated painted. Item 30 - Picture No. B20 & B21: Residential Portion of Building: Storefront Security Rolling Gates steel framing with signs of heavy corrosion in the bottom connection of the columns. Damaged members must be repaired or replaced. Corrosion must be removed, and steel framing must be coated painted. Item 31 - Picture No. B22 & B23: Residential Portion of Building: Canopy Steel Hanger (tension member) with signs of corrosion. Damaged members must be repaired or replaced. corrosion must be removed, and steel framing must be coated painted. Item 32 - Picture No. B24: Residential Portion of Building: At Roof, there is trash and remains of construction materials. Must be removed. If you have any additional questions or comments, please do not hesitate to conctact me at: (305) 599-8133 Sincerely, Gonzalo A. Paz, PE Structural Engineer Eastern Engineering Group. ONjALO 4 N\liiiiiiii /,, ▪ No 60734 ▪ *. .*- . • 'fl • STATE OF •: �� ;o•• ,c • ��••;•OR1D�•G��`` ".•� 11" i �ONA L EN _� THESE DE LT HAS BEEN OiGIT LLY S'CREO AND SEALED BY GONZALO A. FAZ. PE ON THE DATE ADJACENT TO THE SEAL. PR NTEO COP ES OF THIS OCCU ENT A4E NOI CONSIDERED SSGNED AND SEXED AND THE SIGNATURE !duST 66 VERI,IED ON MY ETECIRONIC COPIES. Jul 29, 2021 Gonzalo A Paz OigttaIIy sig ned by Gonza!o A Paz DM: c=US, o-Unaffiliated, ou.A01410000000172ECA84 DA D00001AEE. cn=Gonzalo A Paz Date: 2021.07.29 11:08 58-04'00' Page 28 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 CERTIFICATION OF COMPLIANCE WITH PARKING LOT GUARDRAILS REQUIREMENTS IN CHAPTER 8C OF THE CODE OF MIAMI-DADE COUNTY DATE: July 12nd, 2021 Re: Case No. Property Address: 174 E Flagler St, Miami,_ FL 33131 Theater Portion of Building.: A Four-story building. Floors framing_ of structural concrete slab over steel beams (encased in concrete) supported on steel columns (encased in clay brick). Seating balcony (bleachers) framing of concrete slab over main steel framing beams & steel girder truss supported on steel columns (encased in clay brick). Roof framing of precast reinforced concrete plank sheathing over steel beams & steel girder trusses supported on steel columns (encased in clay brick). Ground floor of concrete slab on grade. Basement stage framing_ of flat concrete slab over concrete columns foundation presumably to be wall footing Building Description: under clay brick masonry walls and spread footing_ under steel columns. Mechanical stage platform with framing of wood planks deck over steel beams supported on steel lifling screws. Residential Portion of Building: A Ten -Stott' building. Floors & Roof Framing_ System of One -Way Clay Tile & Concrete Joist Slab Over Steel Beams (Encased in Concrete) Supported on Steel Columns (Encased in Clay Brick). Ground floor of concrete slab on grade. Foundation presumably to be wall footing under clay brick masonry walls and spread footing under steel columns. The undersigned states the following: I am a Florida registered professional engineer or architect with an active license. On July 6th, 2021, I inspected the parking lots servicing the above referenced building for compliance with Section 8C-6 and determined the following (check only one): [X] The parking lot(s) is not adjacent to or abutting a canal, lake or other body of water. [ ] The parking lot(s) is adjacent to or abutting a canal, lake or other body of water and parked vehicles are protected by a guardrail that complies with Section 8C-6 of the Miami -Dade County Code. [ ] The parking lot(s) is adjacent to or abutting a canal, lake or other body of `�00' 1 t I "it/ water and parked vehicles are not protected by a guardrail that complies with `•• ONZ,ALO q / '•� Section 8C-6 of the Miami -Dade County Code. I have advised the property a•��GEVSF: 9� :gwner that he/she must obtain a permit for the installation of the guardrail and • • No 60734 obtain all required inspection approvals to avoid enforcement action. * • - r o Z. STATE OF • •:• �� S NA; ;;``�%� • Ju 1 29, 2021 TnESE I1EV 11AS BEET DOTALLY SIENSD !\D SEALED BY GONZALC a PAZ. Pi ON (HE DATE ADJACEN, TO THE SEA.. PR'N ED COP,ES OF T..,S OOCuVEYT ARE LOT CO S CEREO SCNED AND SEALED AND !PE SC44IJRE MUST BE VERSIEO ON ANY ELECTRONiC COPIES Signature and Seal of Architect or Engineer (Gonzalo A. Paz, PE. No. 60734) Gonzalo A Paz Oigtany s'0nd by Gon:.11OA Paz Del <=125, o.Una(fci1M ou.A0141L000000172fCA94DAO 0250: Af 6 muGon:aio A P22 QNc 2021.07.20 m12.3 0 MO' Page 29 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 MINIMUM INSPECTION PROCEDURAL GUIDELINES FOR BUILDING STRUCTURAL RECERTIFICATION . iII1111'� INSPECTION COMMENCED DATE: July 6Th, 2021 INSPECTION COMPLETED: DATE: July 12`h, 2021 MUST BE SIGNED AND SEALED BY ARCHITECT OR ENGINEER 1. Gonz alo A Paz DESCRIPTION OF STRUCTURE: a. b. Name of Title: 174 E Flader St 0 UUUUU S ` INSPECTION `41,DE M47:60734 SIGNATURES TAT OF :�+ PRINT NAME �:�:nzal�o a. �az. PI • <i. TITLE: Structur241�,��►T�eQR�` N ADDRESS: Eastern Engineering Group 3401 NW 82"d Ave, Suite-370 Miami, Florida 33122 Maws .us. .iw^anro. nx<u.oaewco ,.ate One. . M]teln PI-IONE: (305) 599-8133 Jul 29, 2021 Street Address: 174 E Rader St. Miami. FL 33131 THESE ITE/ HAS B;-.EN DIGITALLY SGNED AND SEALED 9Y CONZA.O A. PAZ. PE ON THE DATE ADJACEYt i0 111E SEA':. PRINTED COPIES 07 ODCUMENT ARE NO' CONSOERED SIGNED AND SEALED AND THE SIGNATURE }LUST DE VER'FIED ON ANY ELECIRONIC COPES. c. Legal Description: MIAMI NORTH PB B-41 LOTS I & 2 & SSSFT OF LOT 3 & N 45FT OF LOTS 18-19-20 LESS W 2 IN OF N6SFT OF LOT 2 BLK 121 LOT SIZE IRREGULAR 75R-I48292 - OR 9053-723 d. Owner's Name: CITY OF MIAMI-DEPT OF P&D % CORNERSTONE GROUP e. Owner's Mail Address: 2121 PONCE DE LEON BLVD PH-2. CORAL GABLES. FL 33134-5224 f. Building Official Folio Number: 01-01 12-010-1010 Building Code Occupancy Classification: Theater Buildintl: Assemble_ Group A- I & Commercial & Residential Building,: Business Group B. h. Present Use: Theater & Commercial & Residential Buildin<z General Description, type of construction. size, number of stories and special features: Theater Portion of Building: A Four-story buildin<z. Floors Iramin<z ofstructural concrete slab over steel beams (encased in concrete) supported on steel columns (encased in clay brick). Seatin.z balcony (bleachers) framin.z of concrete slab over main steel framin2 beams & steel tlirder truss supported on steel columns 1 Page 30 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 J. (encased in clay brick). Roof framing. . of precast reinforced concrete plank sheathing over steel beams & steel girder trusses supported on steel columns (encased in clay brick). Ground floor of concrete slab on grade. Basement stage framing. of flat concrete slab over concrete columns foundation presumably to be wall -fi ootinu under clay brick masonry walls and spread footing under steel columns. Mechanical stage platform with framing_ of wood planks deck over steel beams supported on steel lifting_ screws. Residential Portion of Building: A Ten -Story building. Floors & Roof Framing System of one-way clay tile & concrete joist slab over steel beams (Encased in Concrete) supported on steel columns (Encased in Clay Brick). Ground floor- of concrete slab on grade. Foundation presumably to be wall footing under clay brick masonry walls and spread footing. under steel columns. Additions to original structure: No. 2. PRESENT CONDITION OF STRUCTURE: a. General alignment (note good, fair, poor, explain if significant): 1. Bulging: Good. 2. Settlement: Fair 3. Deflections: None Visible 4. Expansion: None Visible 5. Contraction: None Visible b. Portions showing distress (note beams, columns structural walls, floors, roofs, other). Theater Portion of Building: Item 1 - Picture No. Al & A2: Theater Portion of Building: Property Room fist Floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice Item 2 - Picture No. A3: Theater Portion of Building: Laundry Room (2nd Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. Item 3 - Picture No. A4: Theater Portion of Building: Dressing Room (2nd Floor), Concrete spalling in framing system of one-way clay tile & concrete joist slab. Structural repair required. Item 4 - Picture No. A5: Theater Portion of Building: Roof of Storage Room �3rd Floor). Water ponding on roof due to drain problems. Roof drain system shall be repaired to allow run-off water evacuation Page 31 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 5 - Picture No. A6: Theater Portion of Building: A/C Plenum Room (4th Floor). A/C Equipment steel framing support with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel elements shall be coating painted. Item 6 - Picture No. A7 & A8: Theater Portion of Building-,__Crew/Dressing Room Ord Floor). Concrete slab and main steel beam with signs of extensive corrosion, extensive steel delamination. Damaged Members Shall Be Repaired or Replaced. Corrosion shall be removed & steel beam shall be coating painted. There are signs of previous repairs that have not solved the problem and that the current structure could be seriously damaged and subjected to high stress, so we recommend an immediate shoring of this portion of the structure. Item 7 - Picture No. A9 & A 10: Theater Portion of Building: AHU Room (4th Floor). Cracking in the concrete encasement of the steel beam & cracking in the clay brick encasement of the steel column reveals large vibration in the building due to AHU equipment. Item 8 - Picture No. A 1 1: Theater Portion of Building: AHU Room 14th Floor). Roof steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. Item 9 - Picture No. A 12: Theater Portion of Building: Upper balcony concrete stair (4th Floor). Large concrete crack in the stair concrete slab with signs that it is going down and could collapse. It must be immediately shored up and prevent access by people to it. Structural repair required. Item 10 - Picture No. A 13 & A14: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice Item 11 - Picture No. A 15 & A 16: Theater Portion of Building: Balcony Bleacher. There is trash and remains of construction materials under the structure must be removed Item 12 - Picture No. A 17 & A 18: Theater Portion of Building: Balcony Bleacher. Main steel beams & steel girder trusses with signs of slight corrosion. Corrosion shall be removed & steel beam shall be coating_painted. We recommend hiring_a. company specialized in steel corrosion protection to receive maintenance recommendations as well as the best materials applicable to our building, Item 13 - Picture No. A19 & A20: Theater Portion of Building: Exterior Fire Stair. Steel framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating_painted. Item 14 - Picture No. A21 & A22: Theater Portion of Building: Roof precast concrete tile deck with extensive concrete spalling in the precast concrete tile. Page 32 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Structural repair required. Corrosion shall be removed. reinforcing rebars coating painted and apply concrete repair material. Item 15 - Picture No. A23 & A24: Theater Portion of Building: Roof with signs of water penetration thru the exterior walls. Shall be repaired. Item 16 - Picture No. A25: Theater Portion of Building: Exterior Maintenance Stair. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 17 - Picture No. A26. A27 & A28: Theater Portion of Building: Chiller and, A/C Equipment's. Steel framing with signs of heavy corrosion. Damaged, members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 18 - Picture No. A29: Theater Portion of Building: Chiller Ducts. Ducts. covering framing with signs of corrosion & damage. Damaged members shall be repaired or replaced. Corrosion shall be removed & ducts framing shall be coating painted. Item 19 - Picture No. A30: Theater Portion of Building: Balcony Railing. Steel, framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coatingpainted. Residential Portion of Building: Item 20 - Picture No. B l , B2: Residential Portion of Building: There are some fallen wall tiles. some partially broken. and possibly some in danger of falling. All, the ornamental elements of the facade must be carefully reviewed by specialized, personnel, the damaged ones replaced and their attachment to the building wall verified. Extend the scaffolding shade protection to the south along the SE 2nd Avenue Item 21 - Picture No. B3 & B4: Residential Portion of Building: Dressing Room 8 (2nd Floor). Extensive concrete spalling in framing system of one-way clay title & concrete joist slab. It must be immediately shored up. and prevent access by people to this portion of the room. Structural repair required.. Item 22 - Picture No. B5 & B6: Residential Portion of Building: Several Floors. Perimeter steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. Item 23 - Picture No. B7 & B8: Residential Portion of Building: Roof of Stars j10th Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. 4 Page 33 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 24 - Picture No. B9 & B 10: Residential Portion of Building: Several cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. Item 25 - Picture No. B 1 1 & B 12: Residential Portion of Building: Two windows damaged. Repair required. Item 26 - Picture No. B13 & A14: Residential Portion of Building: Chiller steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating_painted. Item 27 - Picture No. B15 & B 16: Residential Portion of Building: Smalls RTU with straps damaged and/or missing. Shall be provided Item 28 - Picture No. B17 & B18: Residential Portion of Building: Exterior Fire Stair. Steel decking framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted Item 29 - Picture No. B19: Residential Portion of Building: Exterior Upper Roof Ladder. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 30 - Picture No. B20 & B21: Residential Portion of Building: Storefront security rolling gates steel framing with signs of heavy corrosion in columns bottom connection. Damaged Members Shall Be Repaired or Replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 31 - Picture No. B22 & B23: Residential Portion of Building: Canopy steel hanger (Tension Member) _with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted._ Item 32 - Picture No. B24: Residential Portion of Building: At roof, there is Trash and remains of construction materials. Must be removed c. Surface conditions - describe general conditions of finishes, noting cracking. spoiling, peeling, signs of moisture penetration and stains. Finishes in fair condition, observed throughout the structure. d. Cracks - note location in significant members. Identify crack size as HAIRLINE if barely discernable; FINE if' less than I mm in width; MEDIUM if between I and 2 mm in width; WIDE if over 2 mm. Item 24 - Picture No. B9 & B 10: Residential Portion of Building: Several medium cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. Page 34 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 e. General extent of deterioration - cracking or spalling of concrete or masonry; oxidation of metals: rot or borer attack in wood. Theater Portion of Building: Item 1 - Picture No. A 1 & A2: Theater Portion of Building: Property Room fist Floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice. Item 2 - Picture No. A3: Theater Portion of Building: Laundry Room (2nd Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required.. Item 3 - Picture No. A4: Theater Portion of Building: Dressing Room (2nd Floor). Concrete spalling in framing system of one-way clay tile & concrete joist slab. Structural repair required. Item 6 - Picture No. A7 & A8: Theater Portion of Building: Crew/Dressing Room. Ord Floor). Concrete slab and main steel beam with signs of extensive corrosion,. extensive steel delamination. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. There are signs. of previous repairs that have not solved the problem and that the current structure could be seriously damaged and subjected to high stress,, so we recommend an. immediate shoring of this portion of the structure. Item 7= Picture No. A9 & A10: Theater Portion of Building: AHU Room i4th Floor). Cracking in the concrete encasement of the steel beam & cracking in the clay brick encasement of the steel column reveals large vibration in the building due to AI IU Equipment. Item 8 - Picture No. A 11: Theater Portion of Building: AHU Room (4th Floor). Roof steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted . Item 9 - Picture No. Al2: Theater Portion of Building: Upper balcony concrete stair (4th Floor). Large concrete crack in the stair concrete slab with signs that it is going down and could collapse. It must be immediately shored up and prevent access by people to it. Structural repair required. Item 10 - Picture No. A 13 & A14: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice Residential Portion of Building: Item 21 - Picture No. B3 & B4: Residential Portion of Building: Dressing Room 8 (2nd Floor). Extensive concrete spalling in framing system of one-way clay tile & concrete joist slab. It must be immediately shored up and prevent access by people to this portion of the room. Structural repair required. 6 Page 35 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 22 - Picture No. B5 & B6: Residential Portion of Building: Several Floors. Perimeter steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. Item 23 - Picture No. B7 & B8: Residential Portion of Building: Roof of Stars LlOth Floor). Extensive concrete spelling, in bottom of concrete slab. Structural repair required. Item 24 -Picture No. B9 & BIO: Residential Portion of Building: Several cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. Item 26 - Picture No. B13 & A14: Residential Portion of Building: Chiller steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating_painted. Item 28 - Picture No. B17 & B18: Residential Portion of Building: Exterior Fire Stair. Steel decking framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted Item 29 - Picture No. B 19: Residential Portion of Building: Exterior Upper Roof Ladder. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 30 - Picture No. B20 & B21: Residential Portion of Building: Storefront security rolling gates steel framing with signs of heavy corrosion in columns bottom connection. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 31 - Picture No. B22 & B23: Residential Portion of Building: Canopy Steel Hanger (Tension Member) with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. C Previous patching or repairs: Si<uns of previous repairs and/or patching_ in stucco Nature of present loading - indicate residential, commercial, or other. Estimate magnitude. Typical loading for this type of structure. ,Residential: 40 psi' & Assembly: 60 psi) Page 36 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 3. INSPECTIONS: a. Date of notice of required inspection: Not Available b. Date of actual inspection: July 6th. 2021 c. Name and qualification of individual submitting inspection report: Gonzalo A. Paz. PE (FL P.E. No. 60734) Structural Eng,ineer / Eastern Engineering Group d. Description of any laboratory or other formal testing, if required, rather than manual or visual procedures: NA e. Structural repair - Note appropriate line: 1. None required: N/A 2. Required (describe and indicate acceptance): Theater Portion of Building: Item 1 - Picture No. A I & A2: Theater Portion of Building: Property Room fist Floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice. Item 2 - Picture No. A3: Theater Portion of Building: Laundry Room (2nd Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. Item 3 - Picture No. A4: Theater Portion of Building: Dressing Room (2nd Floor). Concrete spalling in framing system of one-way clay tile & concrete joist slab. Structural repair required. Item 4 - Picture No. A5: Theater Portion of Building: Roof of Storage Room (3rd Floor). Water ponding on roof due to drain problems. Roof drain system shall be repaired to allow run-off water evacuation Item 5 - Picture No. A6: Theater Portion of Building: A/C Plenum Room (4th Floor). AJC Equipment steel framing support with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel elements shall be coating painted. Item 6 - Picture No. A7 & A8: Theater Portion of Building: Crew/Dressing Room (3rd Floor). Concrete slab and main steel beam with signs of extensive corrosion. extensive steel delamination. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. There are signs of previous repairs that have not solved the problem and that the current structure could be seriously damaged and subjected to high stress. so we recommend an immediate shoring of this portion of the structure. s Page 37 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 7- Picture No. A9 & A 10: Theater Portion of Building: AHU Room (4th Floor). Cracking in the concrete encasement of the steel beam & cracking in the clay brick encasement of the steel column reveals large vibration in the building due to AHU equipment. Item 8 - Picture No. Al I: Theater Portion of Building: AHU Room (4th Floor). Roof steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel seam shall be coating painted. Item 9 - Picture No. A 12: Theater Portion of Building: Upper Balcony Concrete Stair/4th Floor). Large concrete crack in the stair concrete slab with signs that tt is going down and could collapse. It must be immediately shored up and prevent access by people to it. Structural repair required. Item 10 - Picture No. A13 & A14: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice. Item 11 - Picture No. Al5 & A 16: Theater Portion of Building: Balcony Bleacher. There is trash and remains of construction materials under the structure. Must be removed. Item 12 - Picture No. A 17 & A 18: Theater Portion of Building: Balcony B leacher. Main steel beams & steel girder trusses with signs of slight corrosion. Corrosion shall be removed & steel beam shall be coating_painted. We recommend hiringa company specialized in steel corrosion protection to receive maintenance recommendations as well as the best materials applicable to our building. Item 13 - Picture No. Al9 & A20: Theater Portion of Building: Exterior Fire Stair. Steel framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 14 - Picture No. A21 & A22: Theater Portion of Building: Roof precast concrete tile deck with extensive concrete spalling in the precast concrete tile. Structural repair required. Corrosion shall be removed. reinforcing rebars coating painted and apply concrete repair material. Item 15 - Picture No. A23 & A24: Theater Portion of Building: Roof with signs of water penetration thru the exterior walls. Shall be repaired. Item 16 - Picture No. A25: Theater Portion of Building: Exterior Maintenance Stair. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 17 - Picture No. A26. A27 & A28: Theater Portion of Building: Chiller and A/C Equipment's. Steel framing with signs of heavy corrosion. Damaged 9 Page 38 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. tem 18 - Picture No. A29: Theater Portion of Building: Chiller Ducts. Ducts. covering framing with signs of corrosion & damage. Damaged members shall be repaired or replaced. Corrosion shall be removed & ducts framing shall be coating painted.. Item 19 - Picture No. A30: Theater Portion of Building: Balcony Railing. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Residential Portion of Building: Item 20 - Picture No. B 1. B2: Residential Portion of Building: There are some fallen wall tiles, some partially broken,. and possibly some in danger of falling. All the ornamental elements of the facade must be carefully reviewed by specialized personnel the damaged ones replaced and their attachment to the building wall verified. Extend the scaffolding shade protection to the south along the SE 2nd Avenue. Item 21 - Picture No. B3 & B4: Residential Portion of Building: Dressing Room 8 f2nd Floor). Extensive concrete spalling in framing system of one-way clay tile & concrete joist slab. It must be immediately shored up and prevent access by people to this portion of the room. Structural repair required. Item 22 - Picture No. B5 & B6: Residential Portion of Building: Several Floors. Perimeter steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted,. Item 23 - Picture No. B7 & B8: Residential Portion of Building: Roof of Stars (10`}' Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. Item 24 - Picture No. B9 & B 10: Residential Portion of Building: Several cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration, Item 25 - Picture No. B 11 & B12: Residential Portion of Building: Two windows damaged. Repair required. Item 26 - Picture No. B13 & A14: Residential Portion of Building: Chiller steel framing with signs of heavy Corrosion. Damaged members shall be repaired or replaced. Corrosion Shall be removed & steel framing shall be coating_painted. Item 27 - Picture No. B15 & A16: Residential Portion of Building: Smalls RTU with straps damaged and/or missing. Shall be provided i0 Page 39 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 28 - Picture No. B 17 & B 18: Residential Portion of Building: Exterior Fire Stair. Steel decking framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 29 - Picture No. B 19: Residential Portion of Building: Exterior Upper Roof Ladder. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating. painted. Item 30 - Picture No. B20 & B21: Residential Portion of Building: Storefront security rolling_gates steel framing with signs of heavy corrosion in columns bottom connection. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted.. Item 31 - Picture No. B22 & B23: Residential Portion of Building: Canopy steel hanger (Tension Member) with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating pai nted. Item 32 - Picture No. B24: Residential Portion of Building: At Roof, there is trash and remains of construction materials. Must be removed. 4. SUPPORTING DATA: a. 7 sheets written data. b. 78 attached photographs. c. No drawings or sketches. 5. MASONRY BEARING WALLS - Indicate good, fair, poor, on appropriate lines: a. Concrete masonry units: N/A b. Clay tile or terra cotta units: Fair. c. Reinforced concrete tie columns: N/A. d. Reinforced concrete tie beams: N/A. e. Lintels: NA. f. Other type bond beams: N/A. g. Masonry Finishes - exterior: Page 40 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 1 Stucco: Fair. 2. Veneer: N/A. 3. Paint only: Fair 4. Other (describe): N/A h. Masonry Finishes —Interior: 2. 3. 4. 5. . Cracks: Vapor barrier: NA Furring and Plaster: Good. Paneling,: Good. Paint Only: Good Other (describe): NA l . Location - Note beams, columns, other: Item 24 - Picture No. B9 & B 10: Residential Portion of Building: 7 .j. Spalling: 3. 4. Description: Several medium cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. Location - Note beams, columns, other: None visible Description: k. Rebar corrosion - check appropriate line: 2. 3. 4. Nonvisible: NA Minor -Patching will suffice: NA Significant - but patching will suffice: NA Significant - structural repairs required describe): N/A 12 Page 41 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 I. Samples chipped out for examination in spall areas: 1. No:4 2. Yes - describe color texture, aggregate, general quality: NA 6. FLOOR AND ROOF SYSTEMS: a. Roof: Describe (flat, sloped, type roofing, type roof deck, condition): Theater Portion of Building: Built-up roofing of asphalt bituminous membrane over precast reinforced concrete planks. Roof and roofing in fair condition and adequate. Residential Portion of Building: Built-up roofing of asphalt bituminous membrane over structural concrete slab. Roof and roofin<_ in fair condition and adequate. 2. Note water tanks, cooling towers, air conditioning equipment, signs, other heavy equipment, and condition of supports: Item 17 - Picture No. A26_, A27 & A28: Theater Portion of Building Chiller and A/C equipment's. steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. Item 26 - Picture No. B 13 & A14: Residential Portion of Building: Chiller steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted 3. Note types of drains and scuppers and condition: Item 4 - Picture No. A5: Theater Portion of Building: Roof of Storage Room (3rd Floor). Water ponding on roof due to drain problems. Roof drain system shall be repaired to allow run-off water evacuation. b. Floor System (s): Describe (type of system framing,, material, spans, and condition): Theater Portion of Building: Floors framing of structural concrete slab over steel beams (encased in concrete) supported on steel columns Lencased in clan brick). Seating balcony (bleachers) framing of concrete slab over main steel framing. beams & steel uirder truss supported on steel 13 Page 42 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 columns (encased in clan brick). Overall. in Fair Condition. See Appendix "A" for Some Problems. Residential Portion of Building: Floors &Roof Framing_ System of One- Vay Clav Tile & Concrete Joist Slab Over Steel Beams (Encased in Concrete) Supported on Steel Columns (Encased in Clay Brick). Overall. in Fair Condition. See Appendix "B" for Some Problems. c. Inspection note exposed areas available for inspection, and where it was found necessary to open ceilings, etc. for inspection of typical framing members: Roof & Floors were visible removing the ceiling.. Roof and floor framing were inspected for levelness and serviceability throughout to the best extent possible. paying particular attention to deflections. weaknesses. and warpings. 7. STEEL FRAMING SYSTEMS: a. Description: Theater & Residential Portion of Building: Main framing of steel columns and steel beams. Overall. in fair condition h. Exposed Steel - describe condition of paint and degree of corrosion: Steel framing corrosion overall in fair condition but there are some main steel beams & steel girder trusses with signs of slight corrosion. c. Concrete or other fireproofing - note any cracking or spalling and note where any covering was removed for inspection: Steel columns encased in clay brick and steel beam encased in concrete. d. Elevator sheave beams, connections, and machine floor beams - note condition: Nonvisible 8. CONCRETE FRAMING SYSTEM: a. Full description of structural system: Theater Portion of Building: Floors Framing of Structural Concrete Slab Over Steel Beams (Encased in Concrete) Supported on Steel Columns (Encased in Clay Brick). Overall, in Fair Condition. See Appendix "A" for Some Problems. Residential Portion of Building: Floors & Roof Framing System of One -Way Clay Tile & Concrete Joist Slab Over Steel Beams (Encased in Concrete) Supported on Steel Columns (Encased in Clav Brick). Overall. in Fair Condition. See Appendix "B" for Some Problems. 14 Page 43 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 b. Cracking: 1. Not Significant: N/A Location and description of members effected and type cracking: Item 9 - Picture No. All: Theater Portion of Building: Upper Balcony Concrete Stair (4th Floor). Large concrete crack in the stair concrete slab with signs that it is going down and could collapse. It must be immediately shored up and prevent access by people to it. Structural repair required. Item 10 - Picture No. A 12 & Al 3: Theater Portion of Building: Balcony Bleacher. Minor concrete spatting in bottom of concrete slab. Patchin will suffice c. General condition: Fair d. Rebar corrosion - check appropriate line: 1. Nonvisible: Visible 2. Location and description of members affected and type cracking: Item 1 - Picture No. Al: Theater Portion of Building: Property Room (1st Floor). Minor concrete spatting in bottom of concrete slab. Patching will suffice Item 2 - Picture No. A2: Theater Portion of Building: Laundry Room (2nd Floor). Extensive concrete spatting in bottom of concrete slab. Structural repair required. Item 3 - Picture No. A3: Theater Portion of Building: Dressing Room (2nd Floor). Concrete spatting in framing system of one-way clay tile & concrete joist slab. Structural repair required. Item 6 -Picture No. A6 & A7: Theater Portion of Building: Crew/Dressing Room Ord Floor). Concrete slab and main steel beam with signs of extensive corrosion, extensive steel delamination. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. There are signs of previous repairs that have not solved the problem and that the current structure could be seriously damaged and subjected to high stress. so we recommend an immediate shoring of this portion of the structure. 3. Significant - but patching will suffice: 15 Page 44 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 1 - Picture No. Al: Theater Portion of Building: Property Room fist Floor)._ Minor concrete spalling in bottom of concrete slab. Patching will suffice. 4. Significant - Structural repaired (describe): Procedure: 1-Remove cracked concrete around the rebar. 1" minimum. 2-Remove corrosion on rebar, wire broch to metal bare. 3-Apply corrosion inhibitor and corrosion coating to rebar. 4-Apply concrete repair mix as per manufacturer specifications. e. Samples chipped out in spall areas: I. No: J 2. Yes, describe color, texture, aggregate. and general quality: N/A 9. WINDOWS: a. Type (wood, steel, aluminum, jalousie, single hung, double hung, casement, awning, pivoted, fixed, other): Steel and Wood Windows b. Anchorage - type and condition of fasteners and latches: Not visible c. Sealants - Type and condition of fasteners and latches: Not visible d. Interior seals - type and condition at operable vents: N/A e. General condition: Fair. 10. WOOD FRAMING: a. Type - fully describe if mill construction, light construction, major spans, trusses: N/A b. Note metal fittings i.e., angles, plates, bolts split rings, pintles, other and note condition: N/A c. Joints - note if well fitted and still closed: N/A. d. Drainage - note accumulations of moisture: N/A e. Ventilation - note any concealed spaces, not ventilated: N/A. Note any concealed spaces opened for inspection: Access hatch to the stage space were opened. I6 Page 45 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 1: Residential & Theater l3uildin�g North-East Elevation (Front -Side) Picture No 2: Residential & Theater l3uildin�g South -East Elevation (Rear -Side) 17 Page 46 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 3: Residential & Theater Building North-West Elevation (Front -Side) I8 Page 47 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 4: Theater Portion of Building,: Ground floor framing, of concrete slab on grade. In fair condition. Picture No 5: Theater Portion of Building,: Basement stag framing of flat concrete slab over concrete columns. In fair condition. I9 Page 48 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 6: Theater Portion of Building: Floors framing of structural concrete slab over steel beams (Encased in Concrete) supported on steel columns (Encased in Clay Brick). Overall, in fair condition. See Appendix "A" for some problems. Picture No 7: Theater Portion of Building: Seating balcony (Bleachers) framing of concrete slab over main steel framing beams & steel girder truss supported on steel columns (Encased in Clay Brick). Overall, in fair condition. See Appendix "A" for some problems. 20 Page 49 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 8: Theater portion of Building: Roof framing of precast reinforced concrete plank sheathing over steel beams & steel girder trusses supported on steel columns (Encased in Clay Brick). Overall, in fair condition. See Appendix "A" for some problems. Picture No 9: Theater Portion of' Building: Stage roof framing of reinforced concrete slab sheathing over steel beams (Encased in Concrete) supported on steel columns (Encased in Clay Brick). In fair condition. 21 Page 50 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 10 & 1 1: Theater Portion of Building: Roofing of asphalt bituminous membrane. In good condition Page 51 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 12 & 13: Theater Portion of Building: Coiling tower, medium and small roof unit over steel framing. See Appendix "A" for some problems. 23 Page 52 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 �' �lI!(i1111111 I I I I I I I III1111vo:60; /��/I�IHII►IIIIIIIIIIII Picture No 14: Theater Portion of' Builcliny,: Exterior lire stairs of steel framing. Overall, in fair condition. See Appendix "A" for some problems. 24 Page 53 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 15: Residential Portion of Building: Ground floor framing of concrete slab on grade. In fair condition Picture No 16: Residential Portion of Building: Floors & roof framing system of one-way clay tile & concrete ,joist slab over steel beams (Encased in Concrete) supported on steel columns (Encased in Clay Brick). Overall, in fair condition. See Appendix "B" for some problems. Page 54 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 17: Residential Portion of Building: Floors & roof framing system of one-way clay tile & concrete joist slab over steel beams (Encased in Concrete) supported on steel columns (Encased in Clay Brick). Overall, in fair condition. See Appendix "B" for some problems. Picture No 18: Residential Portion of Building: Roofing of asphalt bituminous membrane. In fair condition 26 Page 55 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 19 & 20: Residential Portion of Building: Coiling tower, medium and small roof unit over steel framing. See Appendix "B" for some problems. ).7 Page 56 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 21 & 22: Residential Portion of Building: New aluminum windows & doors. Original wood windows. Overall, in fair condition. See Appendix "B" for some problems. 28 Page 57 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Picture No 23: Residential Portion of Building: Shop Windows glass system with framing of steel. Overall, in fair condition. See Appendix "B" for some problems. Picture No 24: Residential Portion of Building: Exterior Fire Stairs of Steel Framing. Overall, in fair condition. See Appendix "B" for some problems. 29 Page 58 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Appendix "A" Theater Portion of Building; Deficiencies Found to be Corrected Item 1-Picture No. Al & A2: Theater Portion of Building: Property Room (lst Floor). Minor concrete spalling in bottom of concrete slab. Patching will suffice 30 Page 59 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 2-Picture No. A3: Theater Portion of Building: Laundry Room (2nd Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. 1 Item 3-Picture No. A4: Theater Portion of Building: Dressing Room (2nd Floor). Concrete spalling in framing system of one-way clay tile & concrete joist slab. Structural repair required. 31 Page 60 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 4-Picture No. A5: Theater Portion of Building: Roof of Storage Room (3rd Floor). Water ponding on roof due to drain problems. Roof drain system shall be repaired to allow run-off water evacuation. Item 5-Picture No. A6: Theater Portion of Building: A/C Plenum Room (4th Floor). A/C equipment steel framing support with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel elements shall be coating painted. 32 Page 61 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 6-Picture No. A7 & A8: Theater Portion of Building: Crew/Dressing Room (3rd Floor). Concrete slab and main steel beam with signs of extensive corrosion, extensive steel delamination. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. There are signs of previous repairs that have not solved the problems and that the current structure could be seriously damaged and subjected to high stress, so we recommend an immediate shoring of this portion of the structure. 33 Page 62 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 7-Picture No. A9 & A10: Theater Portion of Building: AHU Room (4th Floor). Cracking in the concrete encasement of the steel beam & cracking in the clay brick encasement of the steel column reveals large vibration in the building due to AHU equipment. 34 Page 63 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 8-Picture No. Al 1: Theater Portion of Building: AHU Room (4th Floor). Roof steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. Item 9-Picture No. A l2: Theater Portion of Building: Upper Balcony (Both) Concrete Stair (4th Floor). Large concrete crack in the stair concrete slab with signs that it is going down and could collapse. It must be immediately shored up and prevent access by people to it. Structural repair required. Page 64 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 10-Picture No. A13 & A14: Theater Portion of Building: Balcony Bleacher. Minor concrete spalling in bottom of concrete slab. Patching will suffice 36 Page 65 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 1 l-Picture No. A 15 & A 16: Theater Portion of Building: Balcony Bleacher. There is trash and remains of construction materials under the structure. Must be removed 37 Page 66 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 12-Picture No. A17 & A18: Theater Portion of Building: Balcony Bleacher. Main steel beams & steel girder trusses with signs of slight corrosion. Corrosion shall be removed & steel beam shall be coating painted. We recommend hiring a company specialized in steel corrosion protection to receive maintenance recommendations as well as the best materials applicable to our building. 38 Page 67 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 13-Picture No. A19 & A20: Theater Portion of Building: Exterior Fire Stair. Steel framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 39 Page 68 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 14-Picture No. A2I & A22: Theater Portion of Building: Roof precast concrete tile deck with extensive concrete spalling in the precast concrete tile. Structural repair required. Corrosion shall be removed, reinforcing rebars coating painted and apply concrete repair material. 40 Page 69 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 15-Picture No. A23 & A24: Theater Portion of Building: Roof with signs of water penetration thru the exterior walls. Shall be repaired. 41 Page 70 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 16-Picture No. A25: Theater Portion of Building: Exterior Maintenance Stair. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 42 Page 71 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 17-Picture No. A26, A27 & A28: Theater Portion of Building: Chiller and A/C equipment's. Steel Framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 43 Page 72 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 18-Picture No. A29: Theater Portion of Building: Chiller Ducts. Ducts covering framing with signs of corrosion & damage. Damaged members shall be repaired or replaced. Corrosion shall be removed & ducts framing shall be coating painted. Item 19-Picture No. A30: theater Portion of Building: Balcony Railing. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion Shall be removed & steel framing shall be coating painted. 44 Page 73 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Appendix "B" Residential Portion of Building; Deficiencies Found to be Corrected Item 20-Picture No. B1, B2: Residential Portion of Building: There are some fallen wall tiles, some partially broken, And possibly some in danger of falling. All the ornamental elements of the facade must be carefully reviewed by specialized personnel, the damaged ones replaced and their attachment to the building wall verified. Extend the scaffolding shade protection to the south along the SE 2nd Avenue 45 Page 74 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 2I-Picture No. B3 & B4: Residential Portion of Building: Dressing Room 8 (2nd Floor). Extensive concrete spalling in framing system of one-way clay tile & concrete joist slab. It must be immediately shored up and Prevent access by people to this portion of the room. Structural repair required. 46 Page 75 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 22-Picture No. B5 & B6: Theater Portion of Building: Several Floors. Perimeter steel beam with signs of extensive corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel beam shall be coating painted. 47 Page 76 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 23-Picture No. B7 & B8: Residential Portion of Building: Roof of Stars (10`I' Floor). Extensive concrete spalling in bottom of concrete slab. Structural repair required. 48 Page 77 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 24-Picture No. B9 & B I0: Residential Portion of Building: Several cracks in the clay brick masonry wall. Repair required. Patching will be enough to avoid any water penetration. 49 Page 78 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 25-Picture No. B 11 & B12: Residential Portion of Building: Two wood windows damaged. Repair required. 50 Page 79 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 26-Picture No. B13 & B14: Residential Portion of Building: Chiller steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 1 Page 80 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 1111 •1111111u1111l111111111111 i 111111M111111i1111111111 w'. 1111111111111101111111111 M 11111111111111111111111111 -'' llllillllllll111111111i111 1111111111111111111I111111 }� �� lllljl11111111111111111111 �� 11l1111111111111illlllllll 11l111111111111111i11lIfIl Item 27-Picture No. B15 & A16: Residential Portion of Building: Smalls RTU with straps damaged and/or missing. Shall be provided 52 Page 81 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 111 Item 28-Picture No. B17 & B18: Residential Portion of Building: Exterior Fire Stair. Steel decking framing with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 53 Page 82 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 29-Picture No. B19: Residential Portion of Building: Exterior Upper Roof Ladder. Steel framing with signs of heavy corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 54 Page 83 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 30-Picture No. B20 & B21: Residential Portion of Building: Storefront security rolling gates steel framing with signs of heavy corrosion in columns bottom connection. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 55 Page 84 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 31-Picture No. 622 & B23: Residential Portion of Building: Canopy steel hanger (Tension Member) with signs of corrosion. Damaged members shall be repaired or replaced. Corrosion shall be removed & steel framing shall be coating painted. 56 Page 85 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Item 32-Picture No. B24: Residential Portion of Building: At roof, there is trash and remains of construction materials. Must be removed ;7 Page 86 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Exhibit "B" SCOPE OF SERVICES Page 87 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 2199 PONCE DE LEON BOULEVARD SUITE 400 CORAL GABLES FLORIDA 33134 305-446-7799 305-446-9275 FAX 1\J HEISENBOTTLE A R C H 1 T E C T 5 March 28, 2022 Mr. Hector Badia Assistant Director City of Miami Capital Improvements & Transportation Program 444. S.W. 2nd Avenue, 8th Floor Miami, FL 33130 Re: B-70100 Gusman Hall Improvements / Repairs Revised Fee Proposal 174 Flagler Street, Miami, FL Professional Services Proposal Phases 1 - 5 Facade Assessment Design/Construction Documents, HEPB & COA, Permitting and Bidding Dear Mr. Badia, R.J. Heisenbottle Architects, (RJHA) (Consultant) is proud to provide this proposal for professional architectural/engineering services for assisting with the exterior facade 40 Year Recertification Repairs and Restoration at Gusman Hall, located at 174 Flagler Street in Miami, Florida. The City of Miami has initiated a project to restore Gusman Hall and that R.J. Heisenbottle Architects (RJHA) is working as the Preservation Architect under a consulting agreement with Eastern Engineering Group, Doral, Florida (Eastern). Eastern is the prime engineering consultant assisting the City in making a series of 40 Year Recertification repairs. Please note that our scope of services below assumes that the City of Miami wishes to perform a comprehensive restoration of the exterior building envelope to comply with all requirements for 40 year recertification inspections. Based on our recent discussion, RJHA will engage Wiss, Janney, Elstner, Associates (WJE) to work as a specialty engineering consultant and support the team by providing engineering assessment of the masonry and stucco clad exterior walls, development of facade restoration construction documents, assistance during the bidding phase, and consultation for the facade restoration during the construction phase of the project. WJE has been chosen for this assignment because of their extensive expertise in brick and terra cotta tile restoration and their past experience with the Olympia Building. In addition, WJE will engaged MARK 1, Restoration Company to assist them by providing logistics for the facade assessment services and if necessary provide emergency stabilization. Description of the Project The historic Olympia Apartments and Olympia Theatre (formerly the Gusman Center for Performing Arts) was constructed in 1925 and opened in 1926. The vintage 1920s high-rise building is steel framed and clad in brick masonry and terra cotta. The Olympia Apartment building is ten stories in height, while the Theatre is an equivalent four stories in height attached to the south elevation of the Olympia Apartments. The www.rjha.net A Professional Association AAC001513 Page 88 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 ten -story Olympia Apartment building is currently used as a residential apartment building while the theatre remains in operation today. WJE performed a facade survey and assisted with the temporary facade repairs that were performed in 2009 and 2010 and has subsequently performed various surveys and cost estimates between 2012 and 2018. WJE's most recent involvement was performing a building condition assessment in 2018 for RJHA under a contract with Miami -Dade College. That report was issued on October 22, 2018. Based on our understanding of the subject property, our experience with similar projects, and our recent discussion with you, we propose the following scope of Basic Services related to restoration of the brick masonry, terra cotta, and stucco clad facades. RJ HA will independently assist with repairs/replacement/restoration of windows and roofs, elements like the railings and emergency fire escape stairs, as well as other building envelope components such that will be included in the project scope. Scope of Basic Services Phase 1 - Facade Assessment and Pre -Design Recommendations - Estimated Duration 3 Months 1. Attend a virtual project kick-off meeting/pre-assessment meeting with the project team to discuss the project scope and sequencing. 2. Review available construction documents (e.g., original drawings and specifications) related to the existing envelope construction as provided to WJE by your office. This also includes review of past WJE temporary stabilization documents and condition assessment reports. 3. Develop elevation drawings of the buildings that include individual terra cotta units and joint layout. These elevations will be used as survey sheets during the assessment. We will use photographs and field notes from past assessments of the building to develop the elevations. 4. Perform a hands-on condition assessment of the exterior facade (brick masonry, terra cotta, and stucco) in order to develop a scope of facade restoration work for the project. WJE has not included assessment of the roof or windows in this survey and assumes that RJHA will be assisting with these items. Based on our recent discussion with Hector Bedia, PE, Director of Capital Improvements for the City of Miami and the City of Miami's need for assessing and temporarily repairing the masonry facade to allow for the streetscape improvements to begin (i.e., removal of sidewalk canopies), we propose the following: a. With the assistance of MARK 1, a facade restoration contractor, WJE's team of architects/engineers will perform a close-up assessment of the 10-story apartment building from six (6) scaffolding drops (swing stage) on both the north and the east sides of the apartment building. The theater facade will be accessed from a personal man -lift. WJE has prepared an RFP for providing this assistance and it is attached herewith and made a part hereof. A copy of their proposal is attached. Findings will be recorded digitally on elevation drawings of the building. The remaining portions of the Olympia will be reviewed from adjacent roof levels, fire escapes, and from the ground where accessible. Based on anticipated duration for moving swing stages to new drops, we assume that multiple trips will be required to complete the close-up assessment. b. WJE will review inspection openings created by the Contractor at 10-15 locations identified by WJE in the field. The purpose of these openings is to Page 89 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 verify the condition of the existing structural supports and backup, as well as finalize the new structural support systems for the brick/terra cotta cladding. Our findings will be documented with photographs and field sketches. c. Review the facade of the Olympia from grade and roof levels with binoculars and review the drone video taken at the beginning of the project. This includes back elevations inaccessible to close-up assessment and the penthouses on the Olympia. d. Remove pertinent samples of historic materials (i.e., terra cotta, mortar, stucco, steel, etc.) and perform material laboratory evaluation for development of appropriate material replacement specifications during Phase 2. Please note that WJE has not included hazardous material testing of sealants, paint coatings, etc. as part of this proposal. 5. Prepare field sketches and drawings as required for the Contractor to perform temporary stabilization repairs to the street facades. It is our understanding that the City of Miami would like to remove the sidewalk canopies during the streetscape restoration and that the facade must be "safe" in the short term to allow for this work. Please note that the previous temporary repairs have been in place for nearly 11 years and that additional repairs will be necessary. The extent can only be determined after our close-up assessment. 6. Temporary stabilization work performed by the Contractor will be provided on a Time and Materials basis, Swing Stage Crew $3,200/Day, Materials and Equipment Cost + 15% OH&P. See MARK 1 proposal dated February 3, 2022 attached. 7. Attend necessary virtual meetings to coordinate our site access and assessment with the project team. This includes coordination with the contractor for close-up access. This proposal includes attendance at bi-weekly virtual meetings over the course of two months for Phase 1. 8. Present a summary of our assessment findings and repair recommendations to the Project Team. We plan to prepare a PowerPoint presentation with photographs to summarize our findings during Phase 1 and present prioritized repair recommendations for the exterior facade. At the conclusion of this meeting, our intention is to finalize a scope of restoration work that is agreeable to the project team prior to development of the Construction Documents. Phase 2 - Design/Construction Documents — 6 Month Duration Following approval and notice to proceed by the City of the Phase 1 Facade Assessment Documents, the Consultant shall prepare Construction Documents and assist the City in preparation of the bidding documents as stated below. An allowance for a 2-week City Review at 50% & 100% submission = 1 Month Total Phase Duration = 6 Months Completion Time Frame. 1. Perform historic mortar analysis in order to determine the composition of the historic mortar in order to appropriately specify a replacement mortar for resetting and repointing the mortar joints. WJE will perform this testing at the WJE Janney Technical Center and provide a summary report. 2. Perform a metallurgy evaluation of existing steel for weldability. This will include development of a weld procedure for attachment to the historic steel structure within the building. 3. Based on the Phase 1 recommendations and scope of work agreed upon by the project team, WJE will prepare construction document drawings (based upon background sheets prepared by RJHA) and material specifications specific to the restoration of the exterior facade (brick masonry, terra cotta, and stucco). RJHA Page 90 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 will prepare the window restoration/repair construction documents and specifications. Both firms will coordinate with each other. 4. The design team will provide submittals for City of Miami review at 50 percent and 100 percent complete Construction Documents Phase. 5. RJHA and WJE assist with development of a bid form that will include itemized restoration scope items, repair allowances, and unit prices to be used during construction. A detailed bid form with quantities, allowances, and unit prices is critical in developing a tight scope of work for the project and limiting costly change orders. 6. During the Construction Documents Phase, RJHA and WJE will attend three meetings (virtually) with the Eastern team and City of Miami staff, which coincide with the design submittals referenced above. 7. RJHA and WJE will respond to all related questions from the City of Miami reviews and incorporate changes into the construction documents as appropriate. 8. RJHA and WJE will also attend bi-weekly virtual progress meetings with the project team during the Design/Construction Documents phase. This is in addition to the design review meetings included above (Task 7). It is anticipated that the Forty -Year recertification work associated with this urgently required facade and window restoration/repairs will be completed in a separate construction phase from the interior restoration, re -roofing and mechanical equipment replacement work as this work will most efficiently be performed by a separate specialty contractor. Phase 3 - HEPB Submittal/Public Hearing & COA Approval - 3 Month Duration RJHA will prepare both the preliminary and final COA Application submittals and incorporate the design drawings, existing conditions drawings and selective demolition drawings and other materials including product samples as necessary to describe all aspects of the proposed facade restoration and repair project. RJHA will meet with the City HEPB officer in advance of the submittal to assure their concurrence with what is being proposed. RJHA will respond to staff comments and prepare a final submission based upon staff comments. RJHA will also prepare as part of the COA submittal process a PowerPoint Presentation for the HEPB Board Hearing. Richard Heisenbottle, FAIA will make the presentation before the Board for Final HEPB Approval. Phase 4 - Permitting Dry Run Phase - Estimated Completion Time Frame 6 Months Following approval and notice to proceed by the City of the Phase 2 Construction Documents and Phase 3 HEPB COA approval, the Consultant shall assist the City with filing construction documents with the authorities having jurisdiction over the project and assist the City's in obtaining the necessary permits. We assume that RJHA will be responsible for all coordination and permitting with the City of Miami during the Permit Phase. Phase 5 - Bidding Phase - Estimated Duration 6 Months to Coincide with the Permit Phase Following approval and notice to proceed by the City and simultaneous with Phase 5 Permitting Dry Run, the Consultant shall assist the City with the competitive bidding process, evaluation of the bids received and the awarding of construction contracts. RJHA and WJE will attend one pre -bid meeting at the site and answer questions from Page 91 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 bidders during the bidding phase and respond with any necessary addenda. RJHA and WJE will assist Eastern in reviewing bids submitted by restoration contractors, developing a bid summary, and providing recommendations of award to the City of Miami. Phase 6 — Construction Phase and Administration of the Construction Contract Duration to Be Determined Following award of the construction contract and notice to proceed from the City, the Consultant shall assist the City with the administration of the construction contract. Work will include the following: 1. Review required technical submittals and shop drawings specific to the window restoration, brick masonry, terra cotta, and stucco repairs. 2. Review, jointly with the entire design team and City of Miami staff, initial mock- ups of the various repairs. Mock-ups would be reviewed for technical conformance and appearance and would serve as the standard of expected quality for the remainder of the project. Based on our experience on other projects, these mock-ups are important for developing the general repair approach that is acceptable. 3. RJHA will provide bi-weekly site visits and WJE will perform site visits at the beginning of construction phase activities to finalize repair locations to quantify the repairs at each facade area when access is made available. We will assist with setting expectations for the contractors' quality control personnel. 4. WJE will perform initial cleaning trials for the terra cotta, brick masonry, and granite cladding. A WJE conservator will perform small scale trials in order to develop the necessary specifications for the project. We anticipate a two-day on - site effort for one WJE conservator. 5. WJE will perform an evaluation during the start-up of each type of work, including a review of the exposed structure, a review of the repair preparation prior to the installation of new material, and an inspection subsequent to the installation. The required on -site observation will be more significant at the beginning of each phase of work and will be reduced as the project progresses. In addition to RJHA's bi weekly site visits, WJE will provide an initial survey, periodic quality control review, and final inspections of the completed work. 6. At this time, it is impossible to determine the construction duration so we recommend that the fee be negotiated during the Bid and Permit Phase when the scope of the work is fully defined. 7. WJE site visits will be performed by a combination of WJE staff from both their South Florida office and Northbrook/Chicago office. Multiple staff may be on -site during each visit. 8. RJHA and WJE will document on -site observations and the status of the work with weekly site visit reports for the weeks WJE is on -site. 9. WJE will attend bi-weekly conference calls (virtual meetings) with the construction quality control team to discuss the progress of the work and any quality issues that need to be addressed and attend monthly progress meetings on -site with the design team, Contractor, and City of Miami. Page 92 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 10. WJE will create updated drawings for modifications in the scope of work as the work progresses. This will include revisions to repair details to address unforeseen conditions, tracking all terra cotta and masonry repair quantities, and coordination/reconciliation of repair quantities with the Contractor. 11. Evaluate quantities submitted with contractor's payment applications and review payment application amounts. We will provide commentary to the design team regarding the facade restoration items for incorporation into overall payment application review. 12. RJHA and WJE will assist the City with information related to change orders, construction change directives, and minor changes in the work. At the completion of each scaffolding section, WJE will perform a final inspection of the completed work. During this inspection, WJE will develop a punch list of outstanding items or items in need of repair. We have assumed this will be a continual process as the contractor moves around the building and these site visits will be included in the total. RJHA and WJE will review Contractor's closeout paperwork including project record documents and warranties It is our experience, based on similar past projects, that additional repairs or modifications to the planned repairs should be anticipated due to unforeseen conditions discovered during construction. It is our understanding that WJE will develop/refine the final repairs during construction as necessary. BASIC SERVICE FEES Our Lump Sum Fees for the performance of the "Scope of Basic Services" outlined above shall be as follows: BASIC SERVICE FEE BREAKDOWN PER PHASE Phase 1 - Facade Assessment Phase 2 - Construction Documents Phase 3 - HPB Submittal & Approval Phase 4 & 5 - Permitting Dry Run and Bid & Award Phase 6 - Construction Phase (To be determined at a later date) TOTAL BASIC SERVICE FEE PHASES 1 THRU 5 TOTAL ESTIMATED BASIC SERVICES REIMBURSABLE EXPENSES CITY FEE CONTINGENCY ALLOWANCES: Temporary Stabilization Construction General TOTAL ESTIMATED CITY FEE CONTINGENCY ALLOWANCES OVERALL TOTAL A complete breakdown of this Professional Service Fees is attached $ 252,467.14 $ 330,911.21 $ 8,355.02 $ 68,462.17 $ TBD $ 660,195.54 $ 10,000.00 $ 75,000.00 $ 50,000.00 $ 125,000.00 $ 795,195.54 for your review. When the construction time frame can be more clearly defined, we will provide you with a professional service fee for Construction Administration Phase services. TERMS & CONDITIONS OF PAYMENT FOR BASIC SERVICES Page 93 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 To start each phase, RJHA will require a Notice to Proceed (NTP) from the Office of Capital Improvements - City of Miami. Payments for Basic Services shall be made monthly in proportion to the services performed during each phase of the work. This will result in equal monthly payments of the total Phase Fee, divided by the duration of the Phase. The City shall be entitled to conduct an on -board review of the architects, engineers and consultants work monthly, however the architects, engineers and consultants shall not be required to submit copies of all work product on a mouthy basis as a condition of payment. A 50% and 100% Construction Document Phase review submittal shall be provided to the City for staff review and comment. The consultant shall incorporate these comments as appropriate and respond to the City's comments in writing. Should the Consultant not deliver the Construction Documents Phase deliverables on time, the City shall be entitled to withhold final monthly payment for that phase of the work until all CD deliverables are submitted. ADDITIONAL SERVICES ADDITIONAL SERVICES & EXPENSES are as defined in the Prime Agreement and by the State of Florida Department of Management Services Fee Guidelines for Basic Architectural and Engineering Services, see Page 2- copy attached hereto and made part hereof. All services not specifically indicated in the Scope of Basic Services outlined above or as Authorized Additional Services outlined above, or any significant additions to the project, or any changes to work already accomplished, will be considered additional services. It is our experience, based on similar past projects, that additional repairs or modifications to the planned repairs should be anticipated due to unforeseen conditions discovered during construction. WJE will develop/refine the final repairs during construction as necessary. The following Additional Services may be required during the Phase 1 Assessment or the Phase 6 Construction Phase: 1. Participate in project meetings in addition to the meetings included above. 2. Additional site visits to confirm installation of temporary repairs are complete. 3. Perform additional site visits to the total listed above to review construction related activities or due to delays or extensions to the estimated construction duration. 4. Temporary stabilization work performed by MARK 1 as outlined in the Phase 1 Assessment Scope of Work above. Reconstruction and/or enhancements of existing structural systems to comply with the Alteration Level 3 requirements of the Florida Building Code will also be considered Additional Services, if these are required by the Building Official. At this time, sustainable design goals, including LEED certification, are not anticipated for this project. If LEED certification is desired by the City of Miami Capital Transportation and Improvements Program, these services will be considered an additional service. Additional Services will only be performed with written authorization of the Owner. Page 94 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Additional Services Professional Fees will include RJHA's 10% Overhead & Profit markup on Consultants. TERMS & CONDITIONS OF PAYMENT FOR ADDITIONAL SERVICES Payments for Additional Services shall be made monthly in proportion to the services performed by each consultant during each phase of their work. The Consultant shall include reasonable backup with each invoice, but shall not be required to submit timecard backup for these lump sum services. Timecards will only be submitted for services provided on an hourly basis. If it becomes necessary for portions of our Basic Services to be performed more than twenty-four (36) months after the date of this proposal, our lump sum fees for those remaining services will be adjusted to reflect increases in our standard billing rates at that time. Hourly Rates Our fee for the performance of "Additional Services" will billed on an Hourly Basis at the following rates: R.J. Heisenbottle Architects Hourly Rates Principal $223.30 per hour Sr. Project Manager $168.20 per hour Director of Architecture $168.20 per hour Staff Architect Level III $135.58 per hour Staff Architect Level II $121.61 per hour Staff Architect Level I $104.83 per hour Intern Architect $ 89.90 per hour Administrative Assistance -Support $ 58.00 per hour Clerical $ 37.70 per hour Wiss Janney Elstner Associates Hourly Rates Sr. Consultant (Principal) $223.30 per hour Sr. Associate $148.60 per hour Associate Level III $135.05 per hour Associate Level II $102.11 per hour Associate Level I $ 87.78 per hour Sr. Specialist $116.64 per hour Specialist $102.37 per hour Senior Technician $ 78.79 per hour Technician II $ 67.60 per hour Technician I $ 50.20 per hour Clerical $ 37.70 per hour In addition to the labor fees outlined above, we will also bill you at our cost for out- of-pocket project expenses. No additional services will be performed without your written authorization. LIMITATIONS It should be understood that the Olympia Building is an old building and that its structural system does not conform to today's standards and practices. Although no significant structural enhancements are anticipated, there is no code requirement and Page 95 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 no intention to bring the structural system and envelope of this building into full compliance with the current building code. It must be understood that our review of the existing construction will be only for the purposes stated in the "Description of Project" and in the "Scope of Basic Services". We will not otherwise be verifying the adequacy of the original design or construction of the existing structural systems and will not assume responsibility for them. HAZARDOUS MATERIALS RJHA shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. Hazardous materials testing and abatement will be the responsibility of the owner. CONCLUSION RJHA will utilize its extensive experience in historic preservation projects to make this a truly successful project for the City of Miami. Provided that this proposal meets with your approval, please prepare the necessary Work Authorization and include this fee proposal and fee breakdown as an Exhibit thereto. We will start work on this assignment immediately upon receipt of your written authorization to proceed. Thank you once again for the opportunity to be of service. Sincerely yours, R.J. HEISENBOTTLE ARCHITECTS, P.A. Richard J Heisenbottle Digitally signed by Richard J Heisenbottle DN: c=US, o=R. J. HEISENBOTTLE ARCHITECTS PA, d o Qu a l i fi er=A 01410 D0000017 E B 5 CA 25 A D 00054 B E F, cn=Richard J Heisenbottle Date: 2022.04.13 10:31:50 -04'00' Richard J. Heisenbottle, FAIA President Acceptance and Authorization to Proceed Hector Badia / Assistant Director OCI Please Print Authorized Representatives Name and Title 04/14/22 Date Page 96 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Areas of Concern from WJE Assessment from Ground Level Area of terra cotta ledge that has shifted outward and represents a potential fall hazard. North Elevation above Marquee WJE Observations from January 12, 2022 see next 2 pages Page 97 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 WJE Observations from January 12, 2022 Area of terra cotta ledge that has shifted outward and represents a potential fall hazard. North Elevation above Marquee Page 98 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 North Elevation above Marquee Page 99 of 108 WJE Observations from January 12, 2022 Area of terra costa ledge that has shifted outward and represents a potential fall hazard. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 [WJE Observations from January 12, 2022 l Cracked and displaced terra catta. Concerns about structural attachment to building kw f Deteriorated vrood shoriiiEj from 2010. -ell East Elevation - 10th Floor] Page 100 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 WJE Observations from January 12, 2022 Missing or severely displaced window sill units Other locations have missing units and remaining units are missing structural attachment. j5 ja 211, ■- - +�' ; -Z V I w ■ ■ M 4 7 North Elevation 4th Floor ,. Window Sill units displaced and ripen • joint below There are several of , ▪ theselacated throughout the north 1111111111 ▪ and east elevations. Y �� 1 1 1 i 1 I 1. 1 1 1 l Page 101 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Gusman - East Elevation Page 102 of 108 Failed .window and fallen railing Support. Loose rnatenal observed in opening. Y rT r Y T r—YY Y rT Y Displaced and spalled unit appears loose with no structural support. Severely cracked bracket unit with severety corroded temporary support straps. Concerns about structural support of this severely damaged unit. -S DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Cracking and shifting at corner. Requires further review to determine if structurally attached. Currently there is no protection to pedestrians/vehicles below this area. Page 103 of 108 [ WJE Observations from January 12, 2022 Gusman - East Elevation DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 [WJE Observations from January 12, 2022 Condition of 2010 Temporary Stabilization/Repairs There are several locations throughout the building that were temporary repaired in 2010. These repairs included anchors, galv. mesh to prevent falling hazards, and plywood covers over openings. The mesh and associated anchors are severely corroded and disengaged in many locations. The plywood covers are decayed and anchors have failed. Loose fragments of terra cotta/brick were observed behind the mesh. There is concern for these becoming loose and falling. Page 104 of 108 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 DocuSign Envelope ID: 5BA19B1C-BA8C-4F48-8930-AED52DD499E6 Page 105 of 108 WJE Observations from January 12, 2022_1 Views of previous temporary repairs/stabilization from 2010. Concerns about attachment of these temporary repairs that were to be in place a maximum of 2 years. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 A CCIRD CERTIFICATE OF LIABILITY INSURANCE '---- DATE (MM/DD/YYYY) 2/2/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Butler, Buckley, Deets, Inc. 6505 Blue Lagoon Dr Suite 250 Miami FL 33126 CONTACT NAME: Ilene Ruse PHONE FAX (A/C No Ext): 305-262-0086 (A/C, No): ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Phoenix Insurance Co 25623 INSURED RJHEISE-02 R.J HEISENBOTTLE ARCHITECTS PA 2199 Ponce De Leon Blvd. #400 Coral Gables FL 33134 INSURERB: TRAVELERS CASUALTY INS CO 19046 INSURER C: UNDERWRITERS AT LLOYDS 32727 INSURERD: OHIO CASUALTY INSURANCE CO 24074 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1241973225 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRINSD TYPE OF INSURANCE ADDL SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY Y BZS64101152 Approved by Frank Gomez 12/11/2022 02/09/2023 12/11/2023 EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 100,000 X CONTRACTUAL PER MED EXP (Any one person) $ 5,000 GL FORM BROAD PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE X LIMIT APPLIES jE PER: LOC GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ D AUTOMOBILE X LIABILITY ANY AUTO OWNED x SCHEDULED AUTOS NON -OWNED AUTOS ONLY BZS64101152 12/11/2022 12/11/2023 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ A X UMBRELLA LIAB EXCESS LIAB X O OCCUR CLAIMS -MADE BZS64101152 12/11/2022 12/11/2023 EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 DED X RETENTION $1n,nnn $ g B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N N/A Y UB8J517391 UB8J517391 12/12/2021 12/12/2022 12/12/2022 12/12/2023 X PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 C Professional Liability PLC-02146-00 12/11/2022 12/11/2023 AGGREGATE LIMIT DEDUCTIBLE $2,000,000 2,000,000 $10,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CITY OF MIAMI IS ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUBROGATION IS IN FAVOR OF THE ADDITIONAL INSURED AS REQUIRED BY WRITTEN CONTRACT Professional Retroactive Date: 12/11/1987 except 12/11/2011 for the limit of liability $0 / $1,000,000 excess of $1,000,000 / $1,000,000 and 12/11/2012 for the limit of liability $1,000,000 / $0 excess of $1,000,000 /$2,000,000 CERTIFICATE HOLDER CANCELLATION CITY OF MIAMI 444 SW 2ND AVE Miami FL 33130 USA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE r 7 ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 BUSINESSOWNERS BP 04 13 01 06 a THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED ENGINEERS, ARCHITECTS, OR SURVEYORS This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM The following is added to Paragraph C. Who Is An Insured in Section II - Liability: 3. Any architect, engineer, or surveyor engaged by you is also an additional insured but only with respect to liability for "bodily injury", "property damage" or "personal and adver- tising injury" caused, in whole or in part, by your acts or omissions or the acts or omis- sions of those acting on your behalf in con- nection with your premises or in the perfor- mance of your ongoing operations. With respect to the insurance afforded to these additional insureds, the following addi- tional exclusion applies: This insurance does not apply to "bodily in- jury", "property damage" or "personal and advertising injury" arising out of the render- ing of or the failure to render any professional services by or for you, including: a. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or b. Supervisory, inspection, architectural or engineering activities. BP 04 13 01 06 ®ISO Properties, Inc., 2004 Page 1 of 1 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 COMMERCIAL GENERAL LIABILITY CG88100413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL GENERAL LIABILITY EXTENSION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART INDEX SUBJECT PAGE NON -OWNED AIRCRAFT 2 NON -OWNED WATERCRAFT 2 PROPERTY DAMAGE LIABILITY — ELEVATORS 2 EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) 2 MEDICAL PAYMENTS EXTENSION 3 EXTENSION OF SUPPLEMENTARY PAYMENTS — COVERAGES A AND B 3 ADDITIONAL INSUREDS — BY CONTRACT, AGREEMENT OR PERMIT 3 PRIMARY AND NON-CONTRIBUTORY — ADDITIONAL INSURED EXTENSION 5 ADDITIONAL INSUREDS — EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" 6 WHO IS AN INSURED — INCIDENTAL MEDICAL ERRORS/MALPRACTICE AND WHO IS AN INSURED — 6 FELLOW EMPLOYEE EXTENSION — MANAGEMENT EMPLOYEES NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES 7 FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES 7 KNOWLEDGE OF OCCURRENCE, ❑FFENSE, CLAIM OR SUIT 7 LIBERALIZATION CLAUSE 7 BODILY INJURY REDEFINED 7 EXTENDED PROPERTY DAMAGE 8 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US — 8 WHEN REQUIRE❑ IN A CONTRACT OR AGREEMENT WITH YOU CG 88 10 04 13 © 2013 Liberty Mutual Insurance includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 8 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 With respect to coverage afforded by this endorsement, the provisions of the policy apply unless modified by the endorsement_ A. NON -OWNED AIRCRAFT Under Paragraph 2. Exclusions of Section I — Coverage A - Bodily Injury And Property Damage Liability, exclusion g. Aircraft, Auto Or Watercraft does not apply to an aircraft provided: 1. It is not owned by any insured; 2. It is hired, chartered or loaned with a trained paid crew; 3. The pilot in command holds a currently effective certificate, issued by the duly constituted authority of the United States of America or Canada, designating her or him a commercial or airline pilot; and 4. It is not being used to carry persons or property for a charge. However, the insurance afforded by this provision does not apply if there is available to the insured other valid and collectible insurance, whether primary, excess (other than insurance written to apply specifically in excess of this policy), contingent or on any other basis, that would also apply to the loss covered under this provision. B. NON -OWNED WATERCRAFT Under Paragraph 2. Exclusions of Section I — Coverage A — Bodily injury And Property Damage Liability, Subparagraph (2) of exclusion g. Aircraft, Auto Or Watercraft is replaced by the following: This exclusion does not apply to: (2) A watercraft you do not own that is: (a) Less than 52 feet long; and (b) Not being used to carry persons or property for a charge. C. PROPERTY DAMAGE LIABILITY — ELEVATORS Under Paragraph 2. Exclusions of Section I — Coverage A — Bodily Injury And Property Damage Liability, Subparagraphs (3), (4) and (6) of exclusion j. Damage To Property do not apply if such "property damage" results from the use of elevators. For the purpose of this provision, elevators do not include vehicle lifts. Vehicle lifts are lifts or hoists used in automobile service or repair operations. 2. The following is added to Section IV — Commercial General Liability Conditions, Condition 4. Other Insurance, Paragraph b. Excess Insurance: The insurance afforded by this provision of this endorsement is excess over any property insurance, whether primary, excess, contingent or on any other basis. D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) If Damage To Premises Rented To You is not otherwise excluded from this Coverage Part: 1. Under Paragraph 2. Exclusions of Section I - Coverage A - Bodily Injury and Property Damage Liability: a. The fourth from the last paragraph of exclusion j. Damage To Property is replaced by the following: Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire, lightning, explosion, smoke, or leakage from an automatic fire protection system) to: CG88100413 (i) Premises rented to you for a period of 7 or fewer consecutive days; or (ii) Contents that you rent or lease as part of a premises rental or lease agreement for a period of more than 7 days. Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" to contents of premises rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to this coverage as described in Section III — Limits of Insurance. © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 2 of 8 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 b. The last paragraph of subsection 2. Exclusions is replaced by the following: Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to Damage To Premises Rented To You as described in Section III — Limits Of Insurance. 2. Paragraph 6. under Section III — Limits Of Insurance is replaced by the following: 6. Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage" to: a. Any one premise: (1) While rented to you; or (2) While rented to you or temporarily occupied by you with permission of the owner for damage by fire, lightning, explosion, smoke or leakage from automatic protection systems; or b. Contents that you rent or lease as part of a premises rental or lease agreement. 3. As regards coverage provided by this provision D. EXTENDED DAMAGE TO PROPERTY RENTED TO YOU (Tenant's Property Damage) - Paragraph 9.a. of Definitions is replaced with the following: 9.a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protection systems to premises while rented to you or temporarily occupied by you with the permission of the owner, or for damage to contents of such premises that are included in your premises rental or lease agreement, is not an "insured contract". E. MEDICAL PAYMENTS EXTENSION If Coverage C Medical Payments is not otherwise excluded, the Medical Payments provided by this policy are amended as follows: Under Paragraph 1. Insuring Agreement of Section I — Coverage C — Medical Payments, Subparagraph (b) of Paragraph a. is replaced by the following: (b) The expenses are incurred and reported within three years of the date of the accident; and F. EXTENSION OF SUPPLEMENTARY PAYMENTS — COVERAGES A AND B 1. Under Supplementary Payments — Coverages A and B, Paragraph 1.b. is replaced by the following: b. Up to $3,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. 2. Paragraph 1.d. is replaced by the following: d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $500 a day because of time off from work. G. ADDITIONAL INSUREDS - BY CONTRACT, AGREEMENT OR PERMIT 1. Paragraph 2. under Section II — Who Is An Insured is amended to include as an insured any person or organization whom you have agreed to add as an additional insured in a written contract, written agreement or permit. Such person or organization is an additional insured but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused in whole or in part by: a. Your acts or omissions, or the acts or omissions of those acting on your behalf, in the performance of your on going operations for the additional insured that are the subject of the written contract or written agreement provided that the "bodily injury" or "property damage" occurs, or the "personal and advertising injury" is committed, subsequent to the signing of such written contract or written agreement; or CG88100413 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc_, with its permission_ Page 3 of 8 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 b. Premises or facilities rented by you or used by you; or c. The maintenance, operation or use by you of equipment rented or leased to you by such person or organization; or d. Operations performed by you or on your behalf for which the state or political subdivision has issued a permit subject to the following additional provisions: (1) This insurance does not apply to "bodily injury", "property damage", or "personal and advertising injury" arising out of the operations performed for the state or political subdivision; (2) This insurance does not apply to "bodily injury" or "property damage" included within the "completed operations hazard". (3) However: Insurance applies to premises you own, rent, or control but only with respect to the following hazards: a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners, or decorations and similar exposures; or (b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance, or use of any elevators covered by this insurance. 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. With respect to Paragraph 1.a. above, a person's or organization's status as an additional insured under this endorsement ends when: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. With respect to Paragraph 1.b. above, a person's or organization's status as an additional insured under this endorsement ends when their written contract or written agreement with you for such premises or facilities ends. With respects to Paragraph 1.c. above, this insurance does not apply to any "occurrence" which takes place after the equipment rental or lease agreement has expired or you have returned such equipment to the lessor. The insurance provided by this endorsement applies only if the written contract or written agreement is signed prior to the "bodily injury" or "property damage". We have no duty to defend an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured as required in Paragraph b. of Condition 2. Duties In the Event Of Occurrence, Offense, Claim Or Suit under Section IV — Commercial General Liability Conditions. CG 88 10 04 13 ei 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 4 of 8 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 2. With respect to the insurance provided by this endorsement, the following are added to Paragraph 2. Exclusions under Section I - Coverage A - Bodily injury And Property Damage Liability: This insurance does not apply to: a. "Bodily injury' or "property damage" arising from the sole negligence of the additional insured. b. "Bodily injury" or "property damage" that occurs prior to you commencing operations at the location where such "bodily injury' or "property damage" occurs. c. "Bodily injury', "property damage" or "personal and advertising injury' arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: (1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, ❑pinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of, or the failure to render, any professional architectural, engineering or surveying services.. d. "Bodily injury" or "property damage" occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or (2) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. e. Any person or organization specifically designated as an additional insured for ongoing operations by a separate ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS endorsement issued by us and made a part of this policy. 3. With respect to the insurance afforded to these additional insureds, the following is added to Section IIi — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: a. Required by the contract or agreement; or b. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. H. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED EXTENSION This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. Condition 4. Other Insurance of SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows: a. The following is added to Paragraph a. Primary Insurance: If an additional insured's policy has an Other Insurance provision making its policy excess, and you have agreed in a written contract or written agreement to provide the additional insured coverage on a primary and noncontributory basis, this policy shall be primary and we will not seek contribution from the additional insured's policy for damages we cover. CG88100413 0 2013 Liberty Mutual Insurance Includes copyrighted material of insurance Services Office, Inc., with its permission. Page 5 of 8 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 b. The following is added to Paragraph b. Excess Insurance: When a written contract or written agreement, other than a premises lease, facilities rental contract or agreement, an equipment rental or lease contract or agreement, or permit issued by a state or political subdivision between you and an additional insured does not require this insurance to be primary or primary and non-contributory, this insurance is excess over any other insurance for which the additional insured is designated as a Named Insured. Regardless of the written agreement between you and an additional insured, this insurance is excess over any other insurance whether primary, excess, contingent or on any other basis for which the additional insured has been added as an additional insured on other policies. I. ADDITIONAL INSUREDS - EXTENDED PROTECTION OF YOUR "LIMITS OF INSURANCE" This provision applies to any person or organization who qualifies as an additional insured under any form or endorsement under this policy. 1. The following is added to Condition 2. Duties In The Event Of Occurrence, Offense, Claim or Suit: An additional insured under this endorsement will as soon as practicable: a. Give written notice of an "occurrence" or an offense that may result in a claim or "suir under this insurance to us; b. Tender the defense and indemnity of any claim or "suit" to all insurers whom also have insurance available to the additional insured; and c. Agree to make available any other insurance which the additional insured has for a loss we cover under this Coverage Part. d. We have no duty to defend or indemnify an additional insured under this endorsement until we receive written notice of a "suit" by the additional insured. 2. The limits of insurance applicable to the additional insured are those specified in a written contract or written agreement or the limits of insurance as stated in the Declarations of this policy and defined in Section III — Limits of Insurance of this policy, whichever are less. These limits are inclusive of and not in addition to the limits of insurance available under this policy. J. WHO IS AN INSURED - INCIDENTAL MEDICAL ERRORS / MALPRACTICE WHO IS AN INSURED - FELLOW EMPLOYEE EXTENSION - MANAGEMENT EMPLOYEES Paragraph 2.a.(1) of Section II - Who Is An Insured is replaced with the following:. (1) "Bodily injury" or "personal and advertising injury": (a) To you, to your partners or members (if you are a partnership or joint venture), to your members (if you are a limited liability company), to a co -"employee" while in the course of his or her employment or performing duties related to the conduct of your business, or to your other "volunteer workers" while performing duties related to the conduct of your business; (b) To the spouse, child, parent, brother or sister of that co -"employee" or "volunteer worker" as a consequence of Paragraph (1) (a) above; (c) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs (1) (a) or (b) above; or (d) Arising out of his or her providing or failing to provide professional health care services. However, if you are not in the business of providing professional health care services or providing professional health care personnel to others, or if coverage for providing professional health care services is not otherwise excluded by separate endorsement, this provision (Paragraph (d)) does not apply. CG 88 10 04 13 O 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 6 of 8 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Paragraphs (a) and (b) above do not apply to "bodily injury' or "personal and advertising injury" caused by an "employee" who is acting in a supervisory capacity for you. Supervisory capacity as used herein means the "employee's" job responsibilities assigned by you, includes the direct supervision of other "employees" of yours. However, none of these "employees" are insureds for "bodily injury" or "personal and advertising injury" arising out of their willful conduct, which is defined as the purposeful or willful intent to cause "bodily injury" or "personal and advertising injury", or caused in whole or in part by their intoxication by liquor or controlled substances. The coverage provided by provision J. is excess over any other valid and collectable insurance available to your "employee". K. NEWLY FORMED OR ADDITIONALLY ACQUIRED ENTITIES Paragraph 3. of Section II - Who Is An Insured is replaced by the following: 3. Any organization you newly acquire or form and over which you maintain ownership or majority interest, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the expiration of the policy period in which the entity was acquired or formed by you; b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization; and e. Coverage B does not apply to "personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. d. Records and descriptions of operations must be maintained by the first Named Insured. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations or qualifies as an insured under this provision. L. FAILURE TO DISCLOSE HAZARDS AND PRIOR OCCURRENCES Under Section IV — Commercial General Liability Conditions, the following is added to Condition 6. Representations: Your failure to disclose all hazards or prior "occurrences" existing as of the inception date of the policy shall not prejudice the coverage afforded by this policy provided such failure to disclose all hazards or prior "occurrences" is not intentional. M. KNOWLEDGE OF OCCURRENCE, OFFENSE, CLAIM OR SUIT Under Section IV — Commercial General Liability Conditions, the following is added to Condition 2. Duties In The Event of Occurrence, Offense, Claim Or Suit: Knowledge of an "occurrence", offense, claim or "suit" by an agent, servant or "employee" of any insured shall not in itself constitute knowledge of the insured unless an insured listed under Paragraph 1. of Section II — Who Is An Insured or a person who has been designated by them to receive reports of "occurrences", offenses, claims or "suits" shall have received such notice from the agent, servant or "employee". N. LIBERALIZATION CLAUSE If we revise this Commercial General Liability Extension Endorsement to provide more coverage without additional premium charge, your policy will automatically provide the coverage as of the day the revision is effective in your state. O. BODILY INJURY REDEFINED Under Section V — Definitions, Definition 3. is replaced by the following: 3. "Bodily Injury" means physical injury, sickness or disease sustained by a person. This includes mental anguish, mental injury, shock, fright or death that results from such physical injury, sickness or disease. CG88100413 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 7 of 8 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 P. EXTENDED PROPERTY DAMAGE Exclusion a. of COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the following: a. Expected Or Intended Injury "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. Q. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US — WHEN REQUIRED IN A CONTRACT OR AGREEMENT WITH YOU Under Section IV — Commercial General Liability Conditions, the following is added to Condition 8. Transfer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have against a person or organization because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products -completed operations hazard" provided: 1. You and that person or organization have agreed in writing in a contract or agreement that you waive such rights against that person or organization; and 2. The injury or damage occurs subsequent to the execution of the written contract or written agreement. CG88100413 © 2013 Liberty Mutual Insurance Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 8 of 8 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 TRAVELERS) ONE TOWER SQUARE HARTFORD CT 06183 WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 00 03 13 (00) - 001 POLICY NUMBER: UB-8J517391-22-47-G WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule. SCHEDULE DESIGNATED PERSON: DESIGNATED ORGANIZATION: ANY PERSON OR ORGANIZATION FOR WHICH THE INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. DATE OF ISSUE: 10-18-22 ST ASSIGN: PAGE 1 OF 1 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 From: Gomez Jr., Francisco (Frank) To: Caseres. Luis; Quevedo, Terry Subject: RE: COI-R.J. Heisenbottle - Exp. 12/11/2022 Date: Friday, February 3, 2023 6:25:54 AM Attachments: imaoe004.onq image006.pnq imaoe007.onq Good morning Luis, The COI is adequate. Thanks, Frank Gomez, PIAM, CPI I Property & Casualty Manager City of Miami Risk Management (305) 416-174o Office (305) 416-176o Fax fgomez@miamigov.com "Serving, Enhancing, and Transforming our Community" From: Caseres, Luis <Lcaseres@miamigov.com> Sent: Thursday, February 2, 2023 4:08 PM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com>; Quevedo, Terry <TQuevedo@miamigov.com> Subject: FW: COI-R.J. Heisenbottle - Exp. 12/11/2022 Good afternoon, Please review and approve. DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Detail by Entity Name DIVISION OF CORPORATIONS f - D1vnf E 1 I_ 3 r' fi ,Org P.'PO' r r°C r.r2 an official L'uile c+} I7v syd i1 Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Florida Profit Corporation R.J. HEISENBOTTLE ARCHITECTS, P.A. Filing Information Document Number M48770 FEI/EIN Number 59-2783815 Date Filed 03/20/1987 State FL Status ACTIVE Last Event REINSTATEMENT Event Date Filed 01/03/2019 Principal Address 2199 PONCE DE LEON BLVD 400 CORAL GABLES, FL 33134 Changed: 07/11/2008 Mailing Address 2199 PONCE DE LEON BLVD Suite 400 CORAL GABLES, FL 33134 Changed: 01/08/2015 Registered Agent Name & Address HEISENBOTTLE, RICHARD J 556 LORETTO AVENUE CORAL GABLES, FL 33146 Name Changed: 01/03/2019 Address Changed: 01/05/2023 Officer/Director Detail https://search.sunbiz.org/Inquiry/CorporationSearch/Search ResultDetail?inquirytype=EntityName&directionType=Initial&search NameOrder=RJHEISE... 1/3 DocuSign Envelope ID: 31 E6FE8E-AE8D-466D-B164-97A979FF6D93 Name & Address Detail by Entity Name Title PRES HEISENBOTTLE, RICHARD J 2199 PONCE DE LEON BLVD. SUITE400 CORAL GABLES, FL 33134 Annual Reports Report Year Filed Date 2021 01/19/2021 2022 01/13/2022 2023 01/05/2023 Document Images 01/05/2023 --ANNUAL REPORT 01/13/2022 --ANNUAL REPORT 01/19/2021 --ANNUAL REPORT 01/14/2020 --ANNUAL REPORT 01/03/2019 -- REINSTATEMENT 03/22/2017 --ANNUAL REPORT 04/18/2016 --ANNUAL REPORT 01/08/2015 --ANNUAL REPORT 02/08/2014 --ANNUAL REPORT 04/30/2013 --ANNUAL REPORT 03/20/2012 --ANNUAL REPORT 02/10/2011 -- ANNUAL REPORT 01/05/2010 --ANNUAL REPORT 03/25/2009 --ANNUAL REPORT 07/11/2008 --ANNUAL REPORT 04/10/2007 --ANNUAL REPORT 03/23/2006 --ANNUAL REPORT 03/03/2005 --ANNUAL REPORT 03/29/2004 --ANNUAL REPORT 01 /21 /2003 -- ANNUAL REPORT 02/20/2002 --ANNUAL REPORT 01/27/2001 --ANNUAL REPORT 06/29/2000 --ANNUAL REPORT 04/20/1999 --ANNUAL REPORT 04/28/1998 --ANNUAL REPORT 02/04/1997 --ANNUAL REPORT 01/29/1996 --ANNUAL REPORT 06/29/1995 --ANNUAL REPORT View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format https://search.sunbiz.org/Inquiry/CorporationSearch/Search ResultDetail?inquirytype=EntityName&directionType=Initial&search NameOrder=RJHEISE... 2/3