HomeMy WebLinkAboutR-77-0248RESOLUTION
A RESOLUTION AcctPTING THE BID or PITMAN PHOTO, INC.
ron FURNISHING PHOTOGRAPHIC SUPPLIES, AS RtOuIRtD,
roR A oNt YEAR PERIOD Nom DAM or AWARD FOR flit CITY
or MIAMI AT A PIIOPOgn cost oF $121000.00; ALLO-
EATING FUNDS FROM THE 19764977 FISCAL YtAR BUDGtt;
AUTHORIZING AND DIRECTING THE CITY MANAGER TO INstRuct
tHE PURCHASING AGENT TO ISSUE THE PURCHASE ORDERS FOR
tHEst sUPPLIts,
WHEREAS, pursuant to public notice, sealed bids were received
February 10, 1977 for the furnishing of photographic supplies for
the City of Miami; and
WHEREAS, invitations were mailed to eighteen potential suppliers
and two bids were received; and
WHEREAS, funds for these purchases are available in the 1976-
1977 Fiscal Year Budget; and
WHEREAS, these materials will be used by all departments of the
City of Miami; and
WHEREAS, the City Manager recommends thatthe bid received from
Pitman Photo, Inc. be accepted as the most advantageous bid to the
City;
NOW,THERLFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The February 10, 1977 bid of Pitman Photo Inc. for
furnishing photographic supplies, as required, for no more than the
prices specified for each line item, on a contract basis for one
year from date of award at a proposed total cost of $12,000.00
is hereby accepted with funds hereby allocated from the 1976-1977
;
Qu: uRT1V Escal Year Budget.
CUMEN TS
Section 2. That the City Manager is hereby authorized to
FOLLOW" instruct the Purchasing Agent to issue Purchase Orders for these
materials.
PASSED AND ADOPTED this 16TH day of
test;
ft
RAtPH G • CAG IE
—Pry: c41W7
MAR pH 1977.
MaipR CE A. FERRE
"DOCUMENT
ITEM NO,
SION
CITY COMMIS
MEETING OF
77
MAR 1 5 19
t22
40..-att,
NDEX
RERARtb Atb APtRo b $Yt
ROBERP F o CLARK
ASgtSTANT CITY A'.CTotiNtY
APRROVtD A4 To FORM AND CORRFCNTFg8:
G ORGE F. KNX j J R.
CITY ATTORN
FOLL014/11
Mt, Of MIAMI, PLant6A r•, - .,
INteft,OPPt E t itrAC AN LIM
•
•:. , 7 .t
to:
Mt. Joseph RI Brassie
t.ty Mhnagei°
A, L. Mulling
Purchasing Agent
c,?,4`
kfr; Pebruaty 17 f 1977t�:
sutAttAeOuGgt far Pesolutibh and Award
of Bid: Photographic Supplies
t'lCLOSURE5:
Pursuant to Public Notice, sealed bids were received
February 10, 1977 for furnishing photographic supplies
on a contract basis for one year from date of award to
be used City -Wide.
Invitations were mailed to,eightee n potential suppliers
and two Were received as {allows:
Vendor
Pitman Photo Inc.
Treck Photo
Unit Price Total
$4,818.75
$5,521.53
These photographic supplies are used by all departments
throughout the City and are included in their regular
1976-1977 fiscal year budgets.
It is requested that the a+rard be made and a resolution
be prepared accepting the most advantageous bid as re-
ceived from Pitman Photo Inc. for furnishing photographic
supplies on a contract basis for one year from date of
award at an approximate cost or $12,000.00.
ALri: ek
AWARD OF BIB
Bid Na. 764741
ITEM: Photographic Supplies
5EPARtt'1ENt City.Wide
TYPE DE PURc3 t Contract for one year From date of award
(4LA50N1 To purchase supplies for all departments
throughout the year.
POTENTIAL BIDDERS! Eighteen
;BIDS RECiIVD�: two
TABULATION!
FUNDS:
Vendor
Pitman Photo Inc.
Treck Photo
Unit. �'�ice. �'btal
$4,818.75
$5,521.53
Approximately $12,000 - Fiscal Year Budget,
1976-1977
CERTIFIED AS TO AVAILABILITY or FUNDS/SOURCE:
r Department of Finance
BID EVALUATION: There are approximately 445 items on the bid.
Pitman Photo Inc. bid on 424 items and Treck
Photo bid on 400 items. Comparison of prices
was made only on the items both vendors bid.
ADDITIONAL INFORt•1ATION: These supplies are used by all City departments
and are included in their regular 1976-1977
Fiscal Year Budget.
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO
PITMAN PHOTO INC., THE LOWEST BID.
Purchasing Agent
February 15, 1977
{ 1 4 i` j r
•` ;, ti 1.' 11
810 tABuLAtto?l
Photographic Supplies
8id No. 76 77-31
Cato. Article itmen ?hotoImo. Treck POW,
1 Paper $2,695.04 $2,932.49
2 • rilm 759.95 823.92
5 Chemicals 628.27 751.50•
4 Miscellaneous 410.14 549.56
5 batteries 84.09 • 99.69
Lamps and Bulbs 261..6.. 16401
Totals • $4, 818,.'75 $5, 521.53 •
This tabulation is a recap of unit prices of approximately
400 items bid, and does not represent the total anticipated
requirements.
Ln
It i t ^ '—s r----si,r-
L1`s.f�.. t,ILI + ►
FOLLOW"
•
BitSECURITY — a`
rum_ photoAtaphic Stippiies_:. DAtt MO5'ttEGtciVtct ::
titohasifig..r ersarttheiit .,.:=._ City..,oi..iliath
q; -..
IAN
tY€it bF tt CUt2iti#
ANOUN
AC OUNTINd
Ugt
3170 N.W. 36th Street
Miami, Florida 33142
VWR..SCIENTIFIC/TRECK_PHOTO
1050 N.W. 167th Street
Miami, Florida 33169
nnt.PHT.N S1IP.Pi.T1 S
8842 S.W. 129th Street
Miami, Florida 33176
NO BID
FRIENDLY, FOTO
18152 N.W. 2nd Avenue
Miami. Florida 33169
NO BID
"SUPPORTIVE
DOCUMENTS S
OLLOWI,
\-)
Rcveivp.d above d, cribsd checks this— �.,..._.�_.a..dQy et
FOR 4 QUNTINQ N
CITY OP H A I, FLORIDA
REQUISITION FOR
ADVERTISEMENT FOR BIDS
DEP'TIDIVLinen Q.,,,t1t3irt
ACCOUNT CODE
Bib tT6;'!:',-!t _. _.._ DATE _ 1%MC'/7"
PREPARED DY . ...e _..1 . ....,_..n PHONE It,.
RODE
ITEM DESCRIPTION
QUANTITY
CluAPE1vl ? t t itnettite bitPAt tt
l ECUtrtr tt Ott .. — i
DATE DATE DATE DATE DATE DATE
AMOUNT \AMouNt AMOUNT AMouNt AMOUNt AMOUNT
UNIT AMT.
PRICE
Contract on Photographic
TOTAL
ESTIMATED COST: APPROVED E3Y
CONTRACTUAL:
BIDS TO BE SECURED POR
Contract on PhotorIr l;lhic 5upplio
FOR THE DEPARTMENT OF
ri.fy-»14,j=
ADVERTISE ON
z
BIDS TO BE RECEIVED ON
VI
INCIDENTAL: DIRECTOR OF ISSUING DEPARTMENT
?IS
r
TOTAL $ �''t r'!•`I R I VE
PPC
SOURCE OF FUNDS:
To be filled in by �` TS
EXPENDITURE CONTROL: 1 �1,, f!
FUNDS AVAILAE3LE FOR PROJECT TNWVED �;, %r t ] ):
EXPENDITURE CONTROLLER
PROJECT CODE AD CODE
r
COPIES TO: Purchasing (Org,) — City Mara rr -l- City Clerk )expenditure Control — issuing Department -= Otber Affected Department
FORM NO. 1049 REV. 7A WHITE GREEN PINK CANARY BLUE GOLDENROD
Legal Mr i1t
d tdoa 70=77441
s
Sealed bide will be received by the City Manager
and City Clerk of the City of Miami, Florida no
later than
10:00 A. M.
1
ck
tebruary 10, 1977
for furnishing photographic supplies on a contract
basis i'or one yeah, City-wide
in accordance with detailed specifications avail-
able upon request at the office of the purchasing
Agent, City tall, Dinner Key, 3500 ran American
Drive, Miami, telephone 5`79-6380.
City of Miami, Florida
J. R. Grassie
City Manager