HomeMy WebLinkAboutR-77-0174APC/rb
2/17//7
RESOLUTION No.• 77..174
A AtEoLuTloN AUTHORIZING THE CITY MANAGER To
RECEIVE THE AtiouNT OF $201o#OSO FROM THE
11.8, OEPARTMENT OF COMMERCE THAotAtt IT8
ECONOMIC DEVELOPMENT ADMINISTRATION ()VITA
oP GRANT DATED JANUARY 2/1 19/7 FOR CoNSTRUC-
TIoN oP A HEAVY EQUIPMENT SERVICE FACILITY
WITHIN THE CITY; FURTHER AUTHORIZING THE CITY
MANAGER TO ACCEPT AND RECEIVE BIDS AND AWARD
CONTRACTS FOR THE VARIOUS PHASES OP CONSTRUC-
TION OF THE AFORESAID FACILITY# WITH FUNDS
THEREFOR TO BE EXPENDED PROM TITLt I FUNDS
PURSUANT TO THE AFORESAID GRANT; SUBJECT TO THE
FURTHER CONDITION THAT THE AWARD OF CONSTRUCT/ON
CONTRACTS BE MADE TO THE LOWEST RESPONSIBLE
BIDDER AND FURTHER SUBJECT TO THE LIMITATION oP
THE EXPENDITURE OP FUNDS IN AN AMOUNT NOT TO
EXCEED THE AFORESAID GRANT OF $2010,050,
WHEREAS, the City of Miami has received an Offer
of Grant dated January 27, 1977 from the U.S. Department of
Commerce, through its Economic Development Administration,
in an amount not to exceed $2,710,050 for the construction
of a heavy Equipment Service Facility within the City of Miami;
and
WHEREAS, construction must be under way within 90
days from January 27, 1977; and
WHEREAS, these funds could be 'lost if -the City does
LA, C ; • 1:1 I N D
not comply with the schedule; and
ITEM NO /
WHEREAS, it is in the best interests of e city
that the City Manager be authorized to accept the aforesaid
grant and to receive bids and award contracts to the lowest
responsible bidders; and
WHEREAS, regular procedures will be followed if
at all applicable; and
WHEREAS, all actions taken by the Manager will be
subsequently presented to the City Commission for ratification;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF
THE CITY OF MIAMI, FLORIDA;
Section 1, The City Manager is hereby authorized
to receive the amount of $2,710,050 from the U.S. Department
of Commerce through its COTIOMi0 DevelOpment Admini
ra on
CITY COMMISSION
MEETING OF
F E 2 4 1977
RESOLUTION NO 7 7-
REMARKS:
Offer of Grant dated January 27, 977 for the Co istrut tion
of a Heavy Equipment Service Paci1ity within- t-he ity of
Miami.
Seetion -2; The City Manager is hereby authori2ed
to aCcept and receive bids and award contracts for the Varous
phases of construction as may be necessary for the Heavy Ecjuip
inept Service Facility for the City of Miami with funds therefor
to be expended from Title I Funds from the U.S. Department of
Commerce through the Economic Development Administration pur-
suant to the aforesaid Grant dated January 27, 1977, subject
to the further condition that the award of construction contracts
be made to the lowest responsible bidder and further subject to
the limitation of expenditure of funds in an amount not to exceed
the aforesaid Grant of $2,710,050.
PASSED AND ADOPTED this 24th day of February, 1977.
(::::775"EST:
RA1LPH ,.G.., f1N(;TF:
RALPH G. ONGIE
CITY CLERK fek 1-1..�»�� Fr:
C ,' ..;
PREPARED AND APPROVED BY: `'� i1 , , <{{ ' o.:. I �w
w s t._ J f..+ ,'
C �� � VVV
ROBERT F. CLARK
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
GEORGE F , ?OX, JR ,
CITY ATTOR Y
MAURICE A. FERRE
MAURICE A. FERRE
MAYO R
I
it.
Joseph ks Gtatsie
City Managsr
V.11nt F. G> mm ' Jt.
/ ( y'y �i..-a✓ tel:
Astant ,CQ ty, ,at er
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t rI•ar 't r r:t M At?t5t M
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tebtuary 9# 191
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1aakt1,.Equip6ie t.-Malh,`ta Ahde
tad lity- =dia it>
In'. this rotning's mail, the City received its grant offer for the
Hea y Equipment' Maintenance Facility to be located at Ni 20 ttteet'
and 14 .Avenue. This afternoon iir. Cox arid myself attended a workshop
session in Sunrise, Florida, to discuss with representatives of
E.D.A. from Atlanta what requirements the City will have to meet in
order to assure grant funds.
Most critical is time. The clock started running for the City on
January 27, which was the date the grant offer was trailed from
Washington. WE MUST HAVE ONSITE LABOR WITHIN 90 DAYS. This means
we dust have contracts awarded and work being performed on the site
by April 27. IN MY JUDGMENT, THERE WILL BE NO EXCEPTIONS TO THtS
90 DAY REQUIREMENT.
Over 1,000 grant applications were filed for the State of Florida
and only slightly over 100 were granted. The entire success of this
program and any future programs will rely on how well these 100 grant
applications are carried out. In order to accomplish these object-
ives, the City will have to award multiple contracts. Fast -tracking
will not be allowed because it was not included as pant of our grant
application. To avoid problems with awarding contracts because of
Commission scheduling, it is essential that the Manager be given
blanket authority to award contracts as soon as they are ready for
award.
It is essential that the City take a firm stand that the site sub-
mitted in the application will be used for the type of facility
proposed, and that although a public hearing will be required, any
suggestion to relocate the facility to some other location will, in
my opinion, cause the City to lose the grant.
The City of Miami will be held as an example for contractors to comply
with the Miami plan for Affirmative Action. This will mean that all
contractors and subcontractors working on this project will have to
have between 20% an 24% minorities as part of their organization.
It is my recommendation that th,.: Manager be authorized to accept the
grant offer, appoint Mr. Cox as the City's Project Coordinator and
to have Mr. Cox personally deliver the grant offer papers to the
Atlanta office so that the City may sit down on a face-to-face basis
to have definite answers for some of the very critical questions we
have. An example of which is whether the City may use outside con-
sultants..when the application said the work would be done inhouse.
77- /7r