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HomeMy WebLinkAbout24250AGREEMENT INFORMATION AGREEMENT NUMBER 24250 NAME/TYPE OF AGREEMENT RER CONSULTING ENTERPRISE LLC DESCRIPTION EXPERT CONSULTANT AGREEMENT/TEEN TALK DIALOGUE SESSIONS/MATTER ID: 22-2677 EFFECTIVE DATE February 2, 2023 ATTESTED BY TODD B. HANNON ATTESTED DATE 2/2/2023 DATE RECEIVED FROM ISSUING DEPT. 2/3/2023 NOTE DOCUSIGN AGREEMENT BY EMAIL DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D AL v. CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: DEPT. CONTACT PERSON: Aimee Gandarilla EXT. 1906 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: RER CONSULTING ENTERPRISE LLC Department of Procurement IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? I TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? r TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY) YES NO ES ❑ NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT PURPOSE OF ITEM (BRIEF SUMMARY): EXPERT CONSULTANT AGREEMENT RER CONSULTING ENTERPRISE LLC COMMISSION APPROVAL DATE: FILE ID: ENACTMENT NO.: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN DIRECTOR OF PROCUREMENT/CHIEF PROCUREMENT OFFICER PR23048 January 11, 2023 Annie Perez, I 18:16:12--EaSTynetlby: SIGNATURE: CPPO - ' - .r--°-7 RISK MANAGEMENT January 12, 2023 Ann -Marie Sharpe I 06:55:rre": SIGNATURE:k vV on !Itilc SIGNATURE:—L4°- Gaw,tij CITYATTORNEY matter 22-2677 January 25, 2023ic Go31,,,,,- 6 GIFignetl by: �.E7 €E9QAE-4F--E-047... ASSISTANT CITY MANAGER, CHIEF FINANCIAL OFFICER February 1, 2023 Larry Spring, L 14:32:00 SIGNATURE: Natasha Colebrook SIGNATURE: CPA ESte:rignetlby: LamiSpvit4 "—C9D2602B97E54D4... -Williams ASSISTANT CITY MANAGER, CHIEF OF OPERATIONS DEPUTY CITY MANAGER Nzeribe Ihekwaba, Ph.D., PE SIGNATURE: CITY MANAGER February 2, 2023 Arthur Noriega 1 09:49:1 SIGNATURE: V DocuSignedby: T Nevis aka 4.50. €627-2-DB42A... CITY CLERK February 2, 202 Todd Hannon I6NIA:0,9-EsI by: _ & PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D IAFI I{SPAT 1 I fp � City of Miami Office of the City Attorney Legal Services Request To: Office of the City Attorney From: Yadissa Calderon Contact Person Assistant Director Title 1 /11 /2023 Date: Procurement Requesting Client (305) 416-1907 Telephone Legal Service Requested: matter 22-2677: EXPERT CONSULTANT AGREEMENT RER CONSULTING ENTERPRISE LLC Complete form and forward to the Office of the City Attorney or e-mail to Legal Services. Do not assume that the Office of the City Attorney knows the background of the question and/or issue, such as opinions on the same or similar issues, the existence of relevant memos, correspondence, etc. Please attach to this form and/or e-mail all pertinent information relating to the subject. Once your request has been assigned, an e-mail will be sent to you with the Assigned Attorney's name and the issued matter identification number. All attorneys in the Office of the City Attorney shall fully comply with the Rules Regulating the Florida Bar. For Legal Services requesting an opinion from the Office of the City Attorney: nlssue opinion in writing. Publish opinion after issuance. Authorized by: Annie Perez Date response requested by: BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: Date: File No. Approved by: Ultimate Client: Comments: D / R Date: Copy returned to Requesting Client Type: Matrix: Category: Copy to Ultimate Client rev. 04/14/2017 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D EXPERT CONSULTANT AGREEMENT BETWEEN THE CITY OF MIAMI, FLORIDA AND RER CONSULTING ENTERPRISE LLC THIS AGREEMENT ("Agreement") is made and entered into this 2nd day of February , 2023, effective upon signature ("Effective Date"), by and between the City of Miami, Florida, a municipal corporation of the State of Florida ("City"), whose address is 444 S.W. 2nd Avenue, Miami, Florida 33130, and RER Consulting Enterprise LLC, a for profit corporation authorized to conduct business in Florida ("Expert Consultant" or "RER Consulting"), whose address is 1335 NW 172 Terrace, Miami, FL 33169. WITNESSETH: WHEREAS, the City, from time to time, retains individuals acting as independent contractors on a contractual basis for a specific term to perform certain specialized and defined tasks for the City and which tasks, by their nature, require independent and autonomous judgment; and WHEREAS, the City must retain the professional services of the Expert Consultant to provide the City Manager's Office with the Scope of Services defined in Exhibit "A", attached and incorporated ("Services"); and WHEREAS, the City, through the City Manager's Office, has deemed the Expert Consultant qualified in accordance with Sections 18-72,18-73, and 18-116 of the Code of the City of Miami, Florida, as amended ("City Code"), and the Expert Consultant agrees to perform the Services as defined and described herein; NOW, THEREFORE, pursuant to Sections 18-72, 18-73, and 18-116 of the City Code, in consideration of the mutual obligations expressed herein and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties, the City and the Expert Consultant agree as follows: Section 1. Recitals and Incorporations. The foregoing recitals are true and correct and are hereby incorporated into and made a part of this Agreement. Section 2. Scope of Services. Pursuant to the City Code, the City Manager may retain an Expert Consultant and assign the same to a City Department. The Expert Consultant identified above will be assigned to assist City Manager's Office, or its designee, and shall perform the Services outlined in Exhibit "A", attached and incorporated. The Expert Consultant represents to the City that the Expert Consultant is now, upon execution of this Agreement, and shall at all times during the term of this Agreement remain, fully qualified, competent, and capable to perform the Services under this Agreement. Section 3. Remuneration, Audit and Inspection. A. The Expert Consultant shall receive compensation in the amount and manner as specified in Exhibit "B". Even if there is, at the discretion of the City, an Amendment to increase the renumeration, in no event shall the total of remuneration for all Services exceed One Hundred Twenty -Five Thousand Page 1 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D Dollars ($125,000.00) per year. The City, in its best interest, reserves the right to request additional related services to be provided by the Expert Consultant. Any additional services in excess of those described in Exhibit "A" shall be negotiated and pre -approved in writing by the City Manager or designee prior to the services being rendered. The Expert Consultant will provide a detailed invoice listing daily work for any billing period and will also report the number of hours worked and tasks completed as enumerated in Exhibit "A" during that period. B. The Expert Consultant shall not be entitled to any employment emoluments and, as such, the Expert Consultant shall be required to complete Internal Revenue Services ("IRS") Form W-9 prior to execution of this Agreement. Further, the Expert Consultant expressly acknowledges that the Expert Consultant shall not acquire status, benefits, or rights as a City employee, temporary or permanent, classified or unclassified, by virtue of this Agreement. The Expert Consultant shall provide the City Manager with the completed IRS Form W-9 at the time of execution of the Agreement. C. Unless otherwise specifically provided in Exhibit "A", pursuant to the Florida Prompt Payment Act, payment will be made within forty-five (45) days after receipt of the Expert Consultant's invoice, which shall be accompanied by sufficient supporting documentation and contain sufficient detail to allow proper audit of expenditures should the City require one to be performed. D. The City may, at all reasonable times and for a period of up to three (3) years following the date of final payment by the City to the Expert Consultant under the Agreement, audit, cause to be audited, inspect, or cause to be inspected those books and records of the Expert Consultant which are related to the Expert Consultant's performance under the Agreement. The Expert Consultant agrees to maintain such books and records at a location within the City for a period of three (3) years after final payment is made under the Agreement. Section 4. Term. The Agreement shall become effective as of the Effective Date as defined on its first page and shall be for the duration of one (1) year with two (2) one (1) year options to renew at the City's sole discretion. The City, acting by and through the City Manager, shall have the option to extend or terminate the Agreement for convenience. Section 5. Termination. This Agreement may be terminated at any time by either party, with or without cause. In the event of termination of this Agreement for any reason with or without cause, the Expert Consultant shall not have recourse to any City Grievance or Disciplinary Procedure. In the event of termination, the Expert Consultant will be compensated for actual Services rendered up to and including the date of termination. Expert Consultant agrees that other than payment of compensation due pursuant to the terms of this Agreement, Expert Consultant shall not be entitled to claim any lost profits, special, or general damages against the City. Section 6. Relationship Between Parties. A. The Expert Consultant, under the terms and conditions of this Agreement, is an independent contractor and not a City employee. As the Expert Consultant is an independent contractor, the Expert Consultant shall not be entitled to any employment emoluments. Access and use of City property shall be at the sole discretion of the City Manager. The Expert Consultant acknowledges that such access to and use of City property does not alter the Expert Consultant's status as an independent contractor. Page 2 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D B. Other than as legally required by the Expert Consultant in rendering his professional opinion, all other documents, information, materials, reports, and work product developed by the Expert Consultant in performing the Services pursuant to this Agreement are, and shall remain, the property of the City. The Expert Consultant understands and agrees that any information, documents, reports, materials, work product, or any other materials whatsoever which is given by the City to the Expert Consultant, or which is otherwise obtained or prepared by the Expert Consultant pursuant to or under the terms of this Agreement, is and shall at all times remain the property of the City. The Expert Consultant agrees not to use any such information, document, report, work product, or material for any other purpose whatsoever without the prior written consent of the City, which may be withheld or conditioned by the City in the City's sole discretion. C. The Expert Consultant shall work with the City to develop and undertake the schedule necessary to provide the Services as needed by the City. The Expert Consultant acknowledges that working with the City to provide necessary scheduling for the Services does not alter his status as an independent contractor and the Expert Consultant acknowledges and understands that compensation payment for his time is based upon the standards required by the IRS for payments to an independent contractor. Section 7. Indemnification. The Expert Consultant shall indemnify, save and hold harmless, and defend (at its own cost and expense), the City, its officers, agents, directors, employees, and instrumentalities from all liabilities, damages, losses, judgements, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of the Expert Consultant and persons employed or utilized by the Expert Consultant in the performance of this Agreement. In the event that any action or proceeding is brought against the City by reason of any such claim or demand, the Expert Consultant shall, upon written notice from the City, resist and defend such action or proceeding by counsel satisfactory to the City. The Expert Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Expert Consultant shall in no way limit the responsibility to indemnify, save and hold harmless, and defend (at its own cost and expense), the City, its officers, agents, directors, employees, and instrumentalities as herein provided. The indemnification provided above shall obligate the Expert Consultant to defend, at its own cost and expense, to and through trial, administrative, appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at the City's option, any and all claims of liability and all suits and actions of every name and description which may be brought against the City, whether performed by the Expert Consultant or persons employed or utilized by the Expert Consultant. These duties described in this Section will survive the cancellation or expiration of the Agreement. This Section will be interpreted under the laws of the State of Florida, including without limitation and interpretation, Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended. The Expert Consultant shall require all sub -consultant agreements to include a provision that each sub - consultant will indemnify the City in substantially the same language as this Section. The Expert Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Expert Consultant in which the City participated either through review or concurrence of the Expert Consultant's actions. In reviewing, approving, or rejecting any submissions by the Expert Consultant or other acts of the Expert Consultant, the City, in no Page 3 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D way, assumes or shares any responsibility or liability of the Expert Consultant or sub -consultant under this Agreement. Ten Dollars ($10.00) of the payments made by the City constitute separate, distinct, and independent consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly acknowledged by the Expert Consultant. Section 8. Insurance. The Expert Consultant fully understands and hereby agrees that it shall be the responsibility of the Expert Consultant to secure his own insurance coverage, as applicable insurance will not be paid by the City on behalf of the Expert Consultant while performing the Services. The Expert Consultant shall maintain insurance coverage and provide evidence of such insurance coverage in such amounts as may be required by the City's Risk Management Department in Composite Exhibit "C", including the Insurance Requirements and the W-9, all attached and incorporated. Section 9. Nondiscrimination. The Expert Consultant represents and warrants to the City that the Expert Consultant does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with the Expert Consultant's performance under this Agreement on account of race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor. The Expert Consultant further covenants that no otherwise qualified individual shall, solely by reason of their race, age, religion, color, gender, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. Section 10. Non-Assiqnment, Successors, and Assiqns. The Expert Consultant's Services are unique in nature and are not assignable. Section 11. Ownership of Documents. The Expert Consultant understands and agrees that any information, document, report, plan, budget, or any other material whatsoever which is given by the City or on behalf of the City to the Expert Consultant pursuant to or under the terms of this Agreement is, and shall at all times remain, the property of the City. The Expert Consultant agrees not to use any such information, document, report, plan, budget, or any other materials without the prior written consent of the City, which consent may be withheld or conditioned by the City as the owner thereof. Section 12. Public Records. A. The Expert Consultant understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City Agreements, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under all applicable laws. The Expert Consultant's failure or refusal to comply with the provisions of this Section shall result in the immediate cancellation of this Agreement by the City and any potential penalties authorized by Chapter 119, Florida Statutes. B. The Expert Consultant shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) keeping and maintaining public records that ordinarily and necessarily would be required of the City to perform this Service; (2) upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied Page 4 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement's term and following completion of the same, if the Expert Consultant does not transfer the records to the City; and (4) upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Expert Consultant or keep and maintain public records required by the City to perform the Services. If the Expert Consultant transfers all public records to the City upon completion of the Agreement, the Expert Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Expert Consultant keeps and maintains the public records upon completion of the Agreement, the Expert Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. Notwithstanding the foregoing, the Expert Consultant shall be permitted to retain any public records that make up part of his work product solely as required for archival purposes, as required by law, or to evidence compliance with the terms of the Agreement. C. Should the Expert Consultant determine to dispute any public access provision required by Florida Statutes, the Expert Consultant shall do so in accordance with the provisions of Chapter 119, Florida Statutes, at its own expense and at no cost to the City. IF THE EXPERT CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE EXPERT CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, THE EXPERT CONSULTANT MUST CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416-1800, VIA ELECTRONIC MAIL AT PUBLICRECORDS@MIAMIGOV.COM, OR VIA REGULAR MAIL AT CITY OF MIAMI, OFFICE OF THE CITY ATTORNEY, 444 S.W. 2ND AVENUE, 9TH FLOOR, MIAMI, FLORIDA 33130. THE EXPERT CONSULTANT MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. Section 13. Award of Agreement. The Expert Consultant represents and warrants to the City that the Expert Consultant has not employed or retained any person or company employed by the City to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, finder's fee, or gift of any kind contingent upon or in connection with the award of this Agreement. Section 14. Compliance with Federal, State, and Local Laws. The Expert Consultant understands that agreements between private entities and local governments are subject to certain laws and regulations, including laws pertaining to open public meetings, public records, conflicts of interest, procurement procedures, record keeping, etc. The Expert Consultant agrees to comply with and to observe all applicable laws, codes, and ordinances, as they may be amended from time to time. Section 15. Notices. All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered, certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given, as herein provided. Notice shall be deemed given on the day on which Page 5 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D personally delivered; or if by U.S. Mail, on the fifth (5th) day after being posted or the date of actual receipt, whichever is earlier. To Expert Consultant: RER Consulting Enterprise LLC c/o Mr. Ruban Roberts 1335 NW 172 Terrace, Miami, FL 33169 r.roberts©rer-consulting.com To the City: City Manager's Office ATTN: Arthur Noriega V, City Manager City of Miami 444 S.W. 2nd Avenue, 10th Floor Miami, Florida 33130 Procurement Department ATTN: Annie Perez, CPPO, Director City of Miami 444 S.W. 2nd Avenue, 6th Floor Miami, Florida 33130 Office of the City Attorney ATTN: Victoria Mendez, City Attorney City of Miami 444 S.W. 2nd Avenue, Suite 945 Miami, Florida 33130 Section 16. Contingency Clause. Funding for this Agreement is contingent upon the availability of funds and continued authorization of City activities and the Agreement is subject to (a) an amendment due to lack of funds, reduction of funds, and/or change in regulations or the Code, upon written notice, or (b) termination pursuant to Section 5 hereof. Section 17. Miscellaneous. A. The Agreement shall be construed and enforced according to the laws of the State of Florida. The parties hereto agree that venue for all federal, state, and local matters, if any, arising under the Agreement shall be in the applicable respective federal, state, and/or local courts located in Miami -Dade County, Florida. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover, the parties consent to the personal jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction. The parties irrevocably waive any rights to a jury trial. Each party shall pay its own costs and attorneys' fees. B. Should any provision, paragraph, sentence, word, or phrase contained in the Agreement be determined by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable under the laws of the State of Florida or the City, such provision, paragraph, sentence, word, or phrase shall be Page 6 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then the same shall be deemed severable, and in either event, the remaining terms and provisions of the Agreement shall remain unmodified and in full force and effect. C. No waiver or breach of any provision of the Agreement shall constitute a waiver of any other breach or of any subsequent breach of the same or any other provision hereof and no waiver shall be effective unless made in writing. D. The Agreement constitutes the sole and entire agreement between the parties hereto relating to the subject matter hereof and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in the Agreement, including the Exhibits hereto, are of no force and effect. No modification to, supplement of, deletion from, amendment, or addition to the Agreement shall be valid unless in writing and executed by the properly authorized representatives of the parties hereto. Section 18. Survival. The parties acknowledge that the obligations in this Agreement will survive the term, termination, and cancellation hereof. Accordingly, the respective obligations of the Expert Consultant and the City under this Agreement shall survive termination, cancellation, or expiration hereof. Section 19. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. Page 7 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. ATTEST: By: Name: Title: tliA..3(' �L ATTEST: DocuSigned by: Todd Hannon City Clerk APPROVED AS TO FORM AND CORRECTNESS: "Expert Consultant" or "RER Consulting" RER CONSULTING LLC, a foreign profit corporation authorized to conduct busi in Florida By: Name: Title: 6- "City" CITY OF MIAMI, DocuSigneda Iorida municipal corporation DocuSigned by: QVi% Norit/�A By: Arthur Noriega V City Manager APPROVED AS TO INSURANCE REQUIREMENTS: ,—DoeuSigned by: DS B Y� �F9C�Y9Bf�F®FEb Victoria Mendez TMF (22-2677) City Attorney Ann -Marie Sharpe Risk Management Director Page 8 • DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D Exhibit "A" SCOPE OF SERVICES AND COMPENSATION SCHEDULE RER's staff proposes to provide a series of twenty-five (25) Teen Talk Dialogue Sessions with City of Miami Police and youth residents within the City of Miami Boundaries. Teen Talk Dialogue Sessions will be held in community churches, Community Based Organizations, local Parks, and select The City of Miami Schools. RER staff will work in conjunction with the NAACP Youth Committee, local Churches, Department of Juvenile Justice, and the Juvenile Courts to identify youth and family participants for referrals to the program. To source law enforcement officers, RER will work with command staff of City of Miami PD to identify officers that work in select communities to participate in the dialogues. The Teen Talks Dialogue Sessions are designed to strengthen the relationships between Police officers and youth community members in a neutral, positive atmosphere, focused on addressing the very real concerns surrounding gun violence and other criminal activity occurring in inner-city communities. Finally, a comprehensive final report will be generated at the end of the series. This report will include the pre and post test data from youth and Police officers with measurement of the variance in the pre- and post-test responses. All instruments and other programmatic materials will be designed and administered by the RER Consulting Enterprise staff. The following is a complete list of all project deliverables: Deliverable Develop and Facilitate police and youth engagement focus groups Develop and administer Pre - and Post-test Questionnaires L Description Teen Talk Dialogue Sessions will be developed, facilitated, and evaluated by RER staff. These discussions are designed to stimulate candid dialogue between City of Miami Police officers and local community youth from the areas that the identified police patrol. The goal is to bridge the relational gap between Police officers and youth perspectives of and interactions with each other. Pre- and Post-test questionnaire will be designed and administered to capture data on youth and Police Officers perceptions of each other. Page 9 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D Final Report Generate final report which will include pre- & post-test questionnaires of Police officers and community members responses. As well as recommendations for sustaining successful relationships between Police officers and local youth going forward. Page 10 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D Exhibit "B" PAYMENT SCHEDULE Services Costs Services Costs Teen Talk Sessions (25 Group Sessions and Cultural Field Trips) *Sessions will be billed as services are rendered ($2,000 per session) (Refreshments and session materials are included) $50,000.00 2 Cultural Field trips and Meals including Transportation (2x $2500) $5,000.00 Develop Pre & Post test Questionnaire $5,250.00 Administer Pre- & Post-test Questionnaire (Including Design, Administration, Analysis and Final Report) $5,250.00 Total $65,500.00 Page 11 DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D Exhibit "D" COMPANY RESOLUTION (This Resolution needs to authorize the signatory to sign) WHEREAS, RER Consulting Enterprise LLC ("Company"), a Limited Liability Company qualified to do business in Florida, desires to enter into an expert consultant agreement (the "Agreement") with the City of Miami solely for the limited purposes of performing the services as described in the Agreement to which this Company Resolution is attached; and WHEREAS, the Managing Members of Company at a duly held company meeting have considered the matter in accordance with the Articles and By -Laws of the company; NOW, THEREFORE, BE IT RESOLVED BY THE MANAGING MEMBERS that this Company is authorized to enter into the Agreement with the City, and that as the authorized signatory of the Company, is hereby authorized and directed to execute the Agreement, in the name and on behalf of this company, with the City of Miami and to execute any other document and perform any acts in connection therewith as may be required to accomplish its purpose. DATED this 1 C day of 1) tC- �(, 20 2- -2 Corporate Se etary Print Name: Chairperson of the Managing Members Print Name: (Corporate Seal) DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D EXHIBIT C INSURANCE REQUIREMENTS -CONSULTING ENTERPRISE AGREEMENT RER I. Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 General Aggregate Limit $ 2,000,000 Personal and Adv. Injury $ 1,000,000 Products/Completed Operations $ 1,000,000 B. Endorsements Required City of Miami listed as additional insured Contingent & Contractual Liability Premises and Operations Liability Primary Insurance Clause Endorsement II. Business Automobile Liability A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Owned/Scheduled Autos Including Hired, Borrowed or Non -Owned Autos Any One Accident $ 1,000,000 B. Endorsements Required City of Miami listed as an additional insured DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of Subrogation Employer's Liability A. Limits of Liability $100,000 for bodily injury caused by an accident, each accident $100,000 for bodily injury caused by disease, each employee $500,000 for bodily injury caused by disease, policy limit IV. Professional Liability/Errors and Omissions Coverage Combined Single Limit Each Claim $1,000,000 General Aggregate Limit $1,000,000 Retro Date Included V Network Security and Privacy Injury (Cyber Liability) Each Claim $1,000,000 Policy Aggregate $1,000,000 Retro Date Included Consultant agrees to maintain professional liability/Errors & Omissions coverage, along with Network Security and Privacy Injury (Cyber) coverage, if applicable, for a minimum of 1 year after termination of the contract period subject to continued availability of commercially reasonable terms and conditions of such coverage. DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer in accordance to policy provisions. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D ACORO® CERTIFICATE OF LIABILITY INSURANCE ‘..----- DATE (MM/DD/YYYY) 12/16/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER C. BRIAN HART INSURANCE 8880 NW 7TH AVENUE FAX 305 696-8634 MIAMI, FL 33150 CONTACT CAREY B HART (A/CNN , Ext):305-836-5206 (A/C, No): 305-696-8634 AD E-MAIL CAREY@CBRIANHART.COM INSURER(S) AFFORDING COVERAGE NAIC # INSURERA:UNITED STATES LIABILITY 523602 INSURED RER CONSULTING ENTERPRISE LLC 1335 NW 172ND TERRACE MIAMI, FL 33169 INSURER B INSURERC: INSURERD: INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBe EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.✓1 FOR THE POLICY PERIOD RESPECT TO WHICH THIS T TO ALL THE TERMS, INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERALLIABILITY X PPP1555354A 9-22-2022 • 9-22-2023 ` P E r, RRENCE $ 1,000,000 CLAIMS -MADE X OCCUR A TO RENTED D v1 ES (Ea occurrence) $ 300,000 EXP (My one person) $ 10,000 PERSONAL &ADV INJURY $ 1,000,000 GEN'L X AGGREGATE LIMIT APPLIES O- JE T PAUTOMOBILE PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OPAGG $ INCLUDED A X LIABILITY ANY AUTO OWNED X SCHEDULED X PPP1555354A )4I(/ 9-22C 9-22-2023 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB _OCCUR CLAIMS -MADE // ^ ` EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION11111&.1 AND EMPLOYERS LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N /A v O PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE -POLICY LIMIT $ A PROFESSIONAL LIABILITY SEXUAL ABUSE/MOLESTATIONa, CONTINGENT BI&PD I P�1555354A 9-22-2022 9-22-2023 $1,000,000 / $2,000,000 $35,000/$35,000 $100,000/$100,000 DESCRIPTION OF OPERATIONS / LOCATIONS /VEHIC101, Additional Remarks Schedule, may be attached if more space is required) CITY OF MIAMI AS ADDITIONAL If ED WITH REGARDS TO COMMERCIAL GENERAL LIABILITY & HIRED NON -OWNED AUTO INSURANCE COVERAGE PRIMARY & NON-CONTRIBUTORY ENDORSEMENT APPLIES CERTIFICATE HOLDER CANCELLATION CITY OF MIAMI 444 SW 2ND AVENUE MIAMI, FLORIDA 33130 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIV R 1 VA-- ‘ ACORD 25 (2016/03) © 1988-2015 ACORD`CORpORON. An rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID:82E0F78E-45B1-41B7-8D8D-7E0D503EC17D u _ N u (305) 343-7971 EJ r.roberts@rer-consultimg.com RUBAN ROBERTS .1 www.rer-consulting.com January 9th, 2023 City of Miami Department of Procurement 444 SW 2nd Avenue, 6th Floor Miami, FL 33130 Q$9" To: Aimee Gandarilla : O9 Re: Worker's Compensation Insurance Requirement W\A144 Request O This is to request a waiver from the Worker's `ensation Insurance Requirement for the upcoming Teen Talk Dialogue Sessc (< Our organization has three or less employees; therefore, we are in compliance with the Chapter 440, Florida Statutes. (1(45)4 Q� Ruban Roberts, Q 1335 NW 172 tece Miami Gardens FL, 33169 P:305-343-7971 Sincerely, DocuSign Envelope ID: 82E0F78E-45B1-41 B7-8D8D-7E0D503EC17D From: Ouevedo, Terry To: Carey Hart; Gandarilla. Aimee; Gomez Jr., Francisco (Frank), Cc: Ruban Roberts Subject: RE: RER Consulting Enterprise, LLC - COI attached Date: Tuesday, January 10, 2023 2:28:56 PM Attachments: image001.pnq image002.pnq image003.pnq image004.pnq Good Afternoon, The certificate is now adequate. Aimee, Please provide the agreement with Exhibit C incorporated. Thanks, f ./1Th.-gcec'ecefo O City of Miami ! V Risk Management Department <jJ 9th Floor ``V 444 SW 2nd Avenue t �v Miami, Florida 33130 (305) 416-1641 Office Q� (305) 416-1710 Fax O VV TquevedoPmiamigov.com V -.Sewusy, 4ed 7 , Jy , a07 earsusateet9 From: Carey Hart <c 'CBRIANHART.COM> Sent: Tuesday, Ja 10, 2023 2:23 PM To: Quevedo, Terry <TQuevedo@miamigov.com>; Gandarilla, Aimee <AGandarilla@miamigov.com>; Gomez Jr., Francisco (Frank) <FGomez@miamigov.com> Cc: Ruban Roberts <r.roberts@rer-consulting.com> Subject: RER Consulting Enterprise, LLC - COI attached CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Day! Please see the revised COI attached. DocuSign Envelope ID:82E0F78E-45B1-41B7-8D8D-7E0D503EC17D Detail by Entity Name DIVISION OF CORPORATIONS VB101117/ an Okla! :ilia? of !!Maki sveb iie Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Florida Limited Liability Company RER CONSULTING ENTERPRISE LLC Filing Information Document Number L13000141769 FEI/EIN Number 46-3875948 Date Filed 10/07/2013 Effective Date 01 /01 /2014 State FL Status ACTIVE Last Event LC ARTICLE OF CORRECTION Event Date Filed 09/28/2020 Event Effective Date NONE Principal Address 1335 NW 172 terr Miami Gardens, FL 33169 Changed: 10/27/2015 Mailing Address 8072 Princess Palm Circle Tamarac, FL 33321 Changed: 02/01/2021 Registered Agent Name & Address ROBERTS, RUBAN 8072 Princes Palm Circle Tamarac, FL 33321 Name Changed: 10/27/2015 Address Changed: 02/01/2021 Authorized Person(s) Detail https://search.sunbiz.org/Inquiry/CorporationSearch/Search ResultDetail?inquirytype=EntityName&directionType=Initial&search NameOrder=RERCON.. 1/2 DocuSign Envelope ID:82E0F78E-45B1-41B7-8D8D-7E0D503EC17D Name & Address Detail by Entity Name Title MGR GRAY ROBERTS, KIMBERLY 1335 NW 172 TER MIAMI, FL 33169 Title CEO ROBERTS, RUBAN 1335 NW 172 terr Miami, FL 33169 Annual Reports Report Year Filed Date 2020 06/09/2020 2021 02/01/2021 2022 01/26/2022 Document Images 01/26/2022 --ANNUAL REPORT 02/01/2021 --ANNUAL REPORT 09/28/2020 -- LC Article of Correction 06/09/2020 --ANNUAL REPORT 02/11/2019 --ANNUAL REPORT 01/20/2018 --ANNUAL REPORT 01/14/2017 --ANNUAL REPORT 03/28/2016 --ANNUAL REPORT 10/27/2015 -- REINSTATEMENT 04/03/2014 -- LC Amendment 10/07/2013 -- Florida Limited Liability View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Florida Department of State, Division of Corporations https://search.sunbiz.org/Inquiry/CorporationSearch/Search ResultDetail?inquirytype=EntityName&directionType=Initial&search NameOrder=RERCON... 2/2 Olivera, Rosemary From: Gandarilla, Aimee Sent: Friday, February 3, 2023 11:21 AM To: Hannon, Todd Cc: Olivera, Rosemary; Lee, Denise; Fossler, Thomas Subject: Matter 22-2677 - EXPERT CONSULTING AGREEMENT RER CONSULTING ENTERPRISE LLC Attachments: EXPERT CONSULTING AGREEMENT RER CONSULTING ENTERPRISE LLC.pdf Good morning Todd, Please find attached the fully executed copy of an agreement from DocuSign that is to be considered an original agreement for your records. Thank you, Qirnee goodwill& Procurement Assistant City of Miami Department of Procurement 444 SW 2' Avenue, 6th floor, Miami, FL 33130 P(305) 416-1906 F(305) 400-5338 Eagandarilla@miamigov.com https://miamigov.com/Government/Departments-Organizations/Procurement if/ "Serving, Enhancing, and Transforming our Community" 1