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Home My WebLink AboutR-77-0047C/rb 12/26/76 RESOLH'TIoN No. 7 N!% ARESOLUTION ACCEPTING THE BID OF HARTMAN PERSONNEL ENTERPRISES, INC. FOR FURNISHING MICROFILM JACKET SYSTEM SERVICE FOR THE DEPARTMENT OF BUILDING AT A TOTAL COST OF $32,130; ALLOCATING FUNDS FROM FEDERAL REVENUE SHARING FUNDS; AND AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHAS- ING AGENT TO ISSUE THE PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids received November 30, 1976 for the furnishing of Microfilm ket System Service for the Department of Building; and WHEREAS, invitations were mailed to 10 potential suppliers and 3 bids were received; and WHEREAS, funds for this purchase are available from Federal Revenue Sharing Funds; and WHEREAS, this service will be used by the Department of Building for the purpose of incorporating the existing records into the new microfilm filing system; and WHEREAS, the City Manager and the Department of Build- ing recommend that the bid received from Hartman Personnel Enter- prises, Inc., at an hourly basis not to exceed $32,130 be accepted as it is the most advantageous bid to the City; NOW, THEREFORE, BE IT RESOLVED BY THE "DOCUMENT OF .INDEX THE CITY OF MIAMI, FLORIDA: ITEM NA) Section 1. The November 30, 1976 bid of Hartman Personnel Enterprises Inc. for furnishing Microfilm Jacket System Service to the Department of Building, on an hourly basis at a total cost not to exceed $32,130, is hereby accepted, with funds therefor hereby allocated from Federal Revenue Sharing Funds. Section 2. The City Manager is hereby authorized to instruct the Purchasing Agent to issue a Purchase Order for this service. PASSED AND ADOPTED this 13 day of AWRY , 1977. NUR CF FFRRF MAYOR CIT CLERK CITY COMMISSION MEETING OF JAN 1 3 1el RESOLUTION NO.....;... REMARKS: ,,,.., PRtPARtb ANb APPROVED tY: ROBERT F. CLARK Assistant City Attorney APPROV • AS TO FORM AND CORRECTNBSS: GEO GE F. KN CITY ATTORNE • r1r7:04‘ ITLA Labor fot- now microFilm jacket sy3tom Finance/purchasing tIbbEri. r•Z4 `1 71 D'TE PCS t.,ECEIVE•C) 1:0V‘, ("),1 197,r, - • • ••••,, ••••••• TYPE Vc:COP;TY POP. AtOUN'T ACCOUNTING Utt Hartman Personnel Entetpriss Inc Check #7023 Southeast First 1;ati of Miami ....•••••••••• Suite 401 _ Miami,Florida 33137 M6icroforms Management Corp 3804 Burns Road $2,193.80 Ck #9475 First Yat1 Bank Palm Beach Gardens,Fiorida l'altn-Beacn Uardens, LC $2,99500 Kelly Services -C-47-ert-t-11-29 , G.P.O. Box 1179 Detroit, Michirtan 48232 T-Square Certified Check #4194 N:tional Bank of Detroit (to be $3,030,03 $3,000.00 Atc. 341'"-4- 1 tAl , c LL Riami,Florida (no bid) • ...„. . • • • '- • ' • • • • • • .rr - r-,- -„ S t S r r , fVR Divisi:;t4 9 ffirr =•7 it CITY OF MIAMI, FLORIDA REQUISITION FOR ADVERTISEMENT FOR BIDS I bEPYibiv roarer tlurcha"3i kg � ACCOUNT CODE r y 7. BID NO. 75-7 -153 PREPARED BY 1., MU f CObE 'OTAL ITEM DESCRIPTION LaUor for nee microfilm ;jacket E y:9tel11 ESTIMATED COST: CONTRACTUAL: $ 34 4 a INCIDENTAL : TOTAL SOURCE OF FUNDS: $ 32,. To be filled in by EXPENDITURE CONTROL: BATE V2 /7 ; PHONE c' 331) QUANTITY UNIT PRICE QUANTITY REPRESENTS DEPARTMENT REQUIREMENTS FOR ---MONTHS DATE DATE AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT APPROVED BY BIDS TO BE SECURED FOR contra ctur_ l ervic« on la.ior for nri+. rnicrofi.L:: jacket ;:ye;tem as or requisition and specs attached. FOR THE DEPARTMENT OF: 3uildi.ng ADVERTISE ON BIDS TO BE RECEIVED ON .-r DIREC!TOR OF IS$U(NG DEPARTMENT FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER AD CODE 1- 5y7 c'/..)( '20 PROJECT CODE COPIES TO: Purchasing (Org.) — City Manager — Cily Clerk —Expenditure Control — Issuing Department — Otber AGOf/ected DepLDENRODartment WHITE GREEN PINK CANARY BLUE FORM NO. 1043-REV. 74 ,r Sealed bids will be received by the City Manager and City Clerk of the City of Miami, Florida no later than 10:00 A.M. o'clock November 30, 1976 for furnishing labor to incorporate all existing Building Department plans and documents into a new microfilm jacket system in accordance with detailed specifications avail- able upon request at the office of the Purchasing Agent, City Hall, Dinner Key, 3500 Pan American Drive, Miami, telephone 579-6380. City of Miami, Florida J. R. Grassie City Manager I to: Mr. Joseph R. 6rassie City Manager FaOM. A. L. Mullins Purchasing Agent CITY OF MIAMI. FLORIDA INTEROFFICE MEMORANDUM`] DATE_ SUFIJECt: December 23, 1976 F1l.E: Request for Resolution and Award of Bid: Microfilm Jacket System Service tltrtaENCEs, t cLosuars: Memo from Department of Building Pursuant to Public Notice, sealed bids were received November 30, 1976 for furnishing a microfilm jacket system service for the Building De- partment. Invitations were mailed to ten (10) potential suppliers and three (3) bids were received as follows: Bidder Hartman Personnel Enterprises, Inc. Microforms Management Corp. Kelly Services Estimated Total Cost $43,876.00 $59,919.00 $65,440.00 Funds for this service are from Federal Revenue Sharing Funds-$32,130.00. Sufficient funds are not available to complete the entire project. The low bidder has indicated they will accept a contract on the basis of work priorities as assigned by the Building Department until the total available funds are expended. The service is necessary in order to record on microfilm the existing plans and records of the Building Department, utilizing City furnished equipment and supplies. A copy of the department's justification is attached. It is requested that the auard be made and a resolution be prepared accepting the most advantageous bid as received from Hartman Personnel Enterprises, Inc. for furnishing microfilm jacket system service on an hourly basis at a total cost of $32,130.00. The Department of Building concurs with this recommendation. lintat MEE wre mow IEEEMEW MMMW BE Mk pott PP TO: Mr. Joseph R. Grassie City Manager ARCM: A. 1. Mullins Purchasing Agent CITY OF MIAMI, FLORIDA INfiEI2:OPFICE MEMORANDUM`:' UT`�3 iu t'r bATE: S'UfJECt: December 23, 1976 FILE: Request for Resolution and Award of Bid: Microfilm Jacket System Service tttrtPENGEs: tNCt.osunts: Memo from Department of Building Pursuant to Public Notice) sealed bids were received November 30, 1976 for furnishing a microfilm jacket system service for the Building De- partment. Invitations were mailed to ten (10) potential suppliers and three (3) bids were received as follows: Bidder Hartman Personnel Enterprises, Inc. Microforms Management Corp. Kelly Services Estimated Total Cost $43,876.00 $59,919.00 $65,440.00 Funds for this service are from Federal Revenue Sharing Funds-$32,130.00. Sufficient funds are not available to complete the entire project. The low bidder has indicated they will accept a contract on the basis of work priorities as assigned by the Building Department until the total available funds are expended. The service is necessary in order to record on microfilm the existing plans and records of the Building Department, utilizing City furnished equipment and supplies. A copy of the departments justification is attached. It is requested that the award be made and a resolution be prepared accepting the most advantageous bid as received from Hartman Personnel Enterprises, Inc. for furnishing microfilm jacket system service on an hourly basis at a total cost of $32,130.00. The Department of Building concurs with this recommendation. At'IARD OF BID : b P Rtt1ENT: 'FYLT_ or PURCHASE. REASON: Bid Nth 7 .76-ib3 tlietorilm Jacket Systetrt`' Building Contract To incorporate the existing retbrds filing system. POTENTIAL BIDDERS: Teh BIDS RECEIVED: Three TABULATION: Bidder Hartman Personnel Enterprises, Inc. Microforms Management Corp. Kelly Services FUNDS: Federal Revenue Sharing Funds - $32,130.00 CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE: BID EVALUATION: ew mibro `iim Ebtirsted ficrytsl Cost $43,876.00 $59,919.00 $65,440.00 Department of Finance The Building Department has investigated the low bidder, Hartman Personnel Enterprises, Inc. and has determined that they are well qualified and capable of rendering the services required. ADDITIONAL INFORt•MATION: Sufficient funds are not available to complete the entire project. The lou bidder has indicated they will accept a contract on the basis of work priorities as assigned by the Building Department until the total available funds are expended. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO HARTMAN PERSONNEL ENTERPRISES, INC. The Department of Building concurs. Purchasing Agent