HomeMy WebLinkAbout26041AGREEMENT INFORMATION
AGREEMENT NUMBER
26041
NAME/TYPE OF AGREEMENT
SUNSHINE FOR ALL, INC.
DESCRIPTION
HOME AGREEMENT/HOUSING SPECIALIST & INSPECTIONS
SERVICES FOR LONG TERM TENANT BASED RENTAL
ASSISTANCE PROGRAM/FILE ID: 18033/R-25-0420/MATTER
I D : 25-3280
EFFECTIVE DATE
November 18, 2025
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
11/18/2025
DATE RECEIVED FROM ISSUING
DEPT.
3/16/2026
NOTE
DOCUSIGN AGREEMENT BY EMAIL
CITY OF MIAMI
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: Housing and Community Development
DEPT. CONTACT PERSON: Monica Galo
NAME OF CONTRACTUAL PARTY/ENTITY: Sunshine For All, Inc.
EXT. 1976
IS THIS AGREEMENT TO BE EXPEDITED/RUSH:
TOTAL CONTRACT AMOUNT: $ 40,000.00
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICE AGREEMENT
II GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
OTHER (PLEASE SPECIFY):
DYES ONO
FUNDING INVOLVED? DYES 0 NO
❑ PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
PURPOSE OF ITEM (DETAILED SUMMARY/ ADD ADDITONAL PAGES IF NECESSARY):
Contract in the amount of $40,000.00 in
HOME funding to Sunshine For All, Inc. for the implementation of the HQS Inspection Program. For additional information please see the attached
Resolution.
COMMISSION APPROVAL DATE: 10/09/2025 FILE ID:
18033 ENACTMENT No.: R-25-0420
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN:
ROUTING INFORMATION
DATE
PLEASE PRINT AND SIGN
APPROVAL
DESIGNEE
BY DEPARTMENT DIRECTOR/
November 13, 2025 112:55:00 PST
APPROVAL
BY RISK MANAGEMENT
November 13, 2025 116:55:31 EST
APPROVAL
BY CITY ATTORNEY RP #25-3280
November 14, 2025 113:29:24 EST
APPROVAL BY ASSISTANT CITY MANAGER
November 14, 2025 113:40:12 EST
PRINT: Victor T }angiEned by:
SIGNATURE:
PRINT:
SIGNATURE:
PRINT: GEORGEVA&'i
—61A2DEEBAE4F43F_.
r— DocuSigned by:
Theakw-Gota
SIGNATURE:
PRINT: ERICA PAS WVG
SIGNATURE: e'er
PRINT: NATASHAonWILLIAMS
N4 e.4e.w&
APPROVAL BY DEPUTY CITY MANAGER
November 17, 2025 115:52:29 EST
APPROVAL BY CITY MANAGER
November 17, 2025 116:58:26 EST
APPROVAL BY CITY CLERK
November 18, 2025 1 21:33:12 EST
SIGNATURE:
PRINT: ART NORI
8AB7,Cp97nDEAL1 B
DocuSigned��by:
SIGNATURE: QVTLUti{'' Nola*
372DD42A...
ned by:
PRINT: TODD B.
SIGNATURE:
PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THATEtittgfait
EXECUTION BY THE CITY MANAGER
CITY OF MIAMI
DOCUMENT ROUTING FORM
DEPT. CONTACT PERSON: Monica Galo
NAME OF CONTRACTUAL PARTY/ENTITY:
CONTRACT TERM: FROM: 10/01/2025
Sunshine For All, Inc.
EXT. 1976
TYPE OF AGREEMENT, IF APPLICABLE:
❑ PUBLIC SERVICES
❑ ECONOMIC DEVELOPMENT
❑ OTHER (PLEASE SPECIFY):
TO:
09/30/2026
❑ PUBLIC FACILITIES AND IMPROVEMENTS
❑ HOUSING
SOURCE OF FUNDING, IF APPLICABLE:
❑ CDBG (FEDERAL)
❑ HOME (FEDERAL)
❑ HOPWA (FEDERAL)
❑ ESG (FEDERAL)
❑ OTHER (PLEASE SPECIFY):
❑ SHIP (STATE)
❑ SOCIAL SERVICE GAP (GENERAL FUNDS)
❑ MIAMI FOREVER BOND (GENERAL FUNDS)
❑ MIAMI FOR EVERYONE (GENERAL FUNDS)
IS THIS A SUBRECIPIENT/PROJECT SPONSOR AGREEMENT? ❑ YES ® NO
CDBG regulations at 24 CFR 570.500(c) define a subrecipient as a public or private nonprofit agency or organization or a for -profit entity authorized under
570.201(o), receiving CDBG funds from the recipient (City) to undertake eligible activities. Project sponsor is a nonprofit organization or housing agency that
works with the City to provide housing and support to people living with HIV/AIDS.
SCOPE OF SERVICES:
Provide housing quality standard ("HQS") inspection services and national standards for the physical inspection of real estate
("NSPIRE") inspection services for the city of Miami's section 8 housing choice voucher and moderate rehabilitation programs, HOPWA
tenant based rental assistance program, and for the monitoring of housing affordability projects.
NUMBER OF I■. RESIDENTS / ❑ BUSINESSES TO BE ASSISTED WITH THIS PROGRAM: 200
CITY DISTRICTS SERVED BY THIS AGREEMENT: ❑ D1 ❑ D2 ❑ D3 ❑ D4 ❑ D5 0 COUNTYWIDE
City of Miami
Office of the City Attorney
44-4
Legal Services Request
To: Office of the City Attorney Date: October 28, 2025
From: Gesette Guerra Housing & Community Dev
Contact Person Requesting Client
Contract Manager 305-416-2145
Title
Telephone
HCD: 2025-0119
Legal Service Requested:
Enclosed please find agreement between Sunshine for All, Inc. and the City of Miami for the
implementation of the HOME HQS Inspection program.
Complete form and forward to the Office of the City Attorney or e-mail to Legal
Services. Do not assume that the Office of the City Attorney knows the background
of the question and/or issue, such as opinions on the same or similar issues, the
existence of relevant memos, correspondence, etc. Please attach to this form and/or
e-mail all pertinent information relating to the subject.
Once your request has been assigned, an e-mail will be sent to you with the
Assigned Attorney's name and the issued matter identification number.
All attorneys in the Office of the City Attorney shall fully comply with the Rules
Regulating The Florida Bar.
For Legal Services requesting an opinion from the Office of the City Attorney:
['Issue opinion in writing. ['Publish opinion after issuance.
Authorized by: Gesette Guerra Date response requested by: ASAP
BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY
Assigned Attorney:
Date: File No.
Approved by: Ultimate Client:
Comments: D / R Date:
Type:
Matrix:
Category:
Copy returned to Requesting Client
Copy to Ultimate Client
rev. 06/17/2011
CITY OF MIAMI, FLORIDA
DEPARTMENT OF I-IOUSING & COMMUNITY DEVELOPMENT
HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME)
AGREEMENT
HOUSING SPECIALIST AND INSPECTION SERVICES FOR THE LONG TERM
TENANT BASED RENTAL ASSISTANCE. PROGRAM
This Agreement (hereinafter the "Agreement") is entered into this 18 day of
November , 2025, between the City of Miami, a municipal corporation ❑f the State of
Florida (hereinafter the CITY), & Sunshine For All, Inc.
a Florida not for profit corporation (hereinafter referred to as the PROJECT SPONSOR).
FUNDING SOURCE: HOMLE INVESTMENT PARTNERSFIIPS
PROGRAM (HOME)
CFDA# {Ifapplicabie):
AMOUNT:
TERM ❑F AGREEMENT:
PROJECT NUMBER:
UEI®® NUMBER:
AGENCY'S ADDRESS:
HOME - 14.239
$ 40,000.00
Effective date ❑f this agreement is ❑ctober I, 2025
to September 30, 2026
QM9XTF3-EXKII4
1407 SW 22nd Street
Miami, Florida 33147
WITNESSETH
WHEREAS, the HOME Investment. Partnership Program ("HOME") was created by the
National Affordable Housing Act of 1990 to strengthen public/private partnerships to provide
more Affordable housing to qualified persons; and
WHEREAS, due to the volume of inspections required on an annual basis, it is more cost
effective for the City to engage the services of an entity that specializes in these inspection services;
and
WHEREAS, Sunshine for All ("Project Sponsor") is a private nonprofit Sub -recipient, as
defined under the provisions of 24 CFR 570.500(c), who is currently receiving CDBG funding
assistance from the City to undertake activities eligible for such assistance under Subpart C of the
regulation; and
WHEREAS, Sunshine for All has been providing Housing, Quality Standards inspection
services to the residents of the City under the CDBG and HOPWA programs since 2007, in
accordance with HUD requirements to ensure that all Properties meet HUD's standards; and
WHEREAS, Sunshine for All has extensive experience and knowledge in connection with
Section 8, Multifamily Affordability Monitoring, and First Time Homebuyer Program's Housing
Quality inspections services; and
WHEREAS, the City has engaged Project Sponsor with HOME administration
funds ("HOME Funds") for the 2024-2025 fiscal year for HQS Inspection services;
NOW, THEREFORE, in consideration of the mutual covenants and obligations herein set forth,
the parties understand and agree as follows:
ARTICLE I
EXHIBITS AND DEFINITIONS
1.1 EXHIBITS. Attached hereto and forming a part of this Agreement are the following
Exhibits:
Exhibit A Corporate Resolution Authorizing Execution of this Agreement
Exhibit B Work Program
Exhibit C Compensation and Budget Summary
Exhibit D Certification Regarding Lobbying Form
Exhibit E Certification Regarding Debarment, Suspension and other
Responsibility Matters (Primary Covered Transactions Form)
Exhibit F Crime Entity Affidavit
Exhibit G Insurance Requirements
2
Exhibit H Anti -Human Trafficking Affidavit
1.2 DEFINED TERMS. As used herein the following terms shall mean:
Act or 24 CFR 92: I -TOME Regulations promulgated by HUD for the HOME Program,
Final Rule, and any changes thereto.
Agreement Records: Any and all books, records, documents, information, data, papers.
letters, materials, and computerized or electronic storage data and
media, whether written, printed, computerized, electronic or electrical,
however collected or preserved, which is or was produced, developed,
maintained, completed, received or compiled by or at the direction of
the PROJECT SPONSOR or any subcontractor in carrying out the
duties and obligations required by the terms of this Agreement,
including, but not limited to, financial books and records, ledgers,
drawings, maps, pamphlets, designs, electronic tapes, computer drives
and diskettes or surveys.
CFR: Code of Federal Regulations.
Department: The City of Miami Department of Housing and Community
Development.
Federal Award: Any federal funds received by the PROJECT SPONSOR from any
source during the period of time in which the PROJECT SPONSOR is
performing the obligations set forth in this Agreement.
HOME or
HOME Program:
Low -and -Moderate
Income Person:
U.S. HUD or HUD:
HOME Investment Partnership Program
A member of a low- or moderate -income household whose
income is within specific income levels set forth by U.S. HUD.
The United States Department of Housing and Urban Development.
ARTICLE II
BASIC REQUIREMENTS
The following documents must be approved by the CITY and must be on file with the Department
prior to the CITY's execution of this Agreement:
2.1 The Work Program submitted by the PROJECT SPONSOR to the CITY which shall
become attached hereto as Exhibit "B" to this Agreement and shall include the following:
2.1.1 The description section shall detail the activities to be carried out by the PROJECT
SPONSOR. It should specifically describe the activities to be carried out as a result
3
of the: expenditure of I-IOME Funds. Where appropriate it should list measurable
objectives, define the who, what, where and when of the project, and in general
detail how these activities will ensure that the intended beneficiaries will be served.
2.1.2 The schedule of activities and measurable objectives play an essential role in the
fund management system. The schedule should provide projected milestones and
deadlines for the accomplishment of tasks in carrying out the Work Program. These
projected milestones and deadlines are a basis for measuring actual progress during
the term of this Agreement. These items shall be in sufficient detail to provide a
sound basis for the CITY to effectively monitor performance by the PROJECT
SPONSOR under this Agreement.
2.2 The Budget Summary attached hereto as Exhibit "C", including the PROJECT
SPONSOR's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries Schedule
and a copy of all subcontracts.
2.3 A list of the PROJECT SPONSOR's present officers and members of the Board (names,
addresses, and telephone numbers.)
2.4 A list of key staff persons (with their titles) who will carry out the Work Program.
2.5 Completion of an Authorized Representative Statement.
2.6 Completion of a Statement of Accounting System.
2.7 A copy of the PROJECT SPONSOR's corporate personnel policies and procedures.
2.8 Job description and resumes for all positions funded in whole or in part under this
Agreement.
2.9 Copy of the PROJECT SPONSOR's last federal income tax return (IRS Form 990).
2.10 The following corporate documents:
(i) Bylaws, resolutions, and incumbency certificates for the PROJECT SPONSOR,
certified by the PROJECT SPONSOR's Corporate Secretary, authorizing the
consummation of the transactions contemplated hereby, all in a form satisfactory to
the CITY.
2.11 Acceptance of federal requirements applicable to the HOME program under 2 CFR part
200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards; acceptance of regulations contained under 24 CFR 92 and the Final rule
and Lead Based Paint regulations under 24 CFR Part 35.
2.12 ADA Requirements.
2.13 Drug Free Certification.
2.14 All other documents reasonably required by the CITY.
ARTICLE III
TERMS AND PROCEDURES
4
3.1 CITY AUTHORIZATION. For the purpose of this Agreement, the Department will act on
behalf of the CITY in the fiscal control, programmatic monitoring and modification of' this
Agreement, except as otherwise provided in this Agreement.
3.2 EFFECTIVE DATE AND TERM:
The Effective date of this agreement is October 1, 2025 to September 30, 2026
3.3 OBLIGATIONS OF PROJECT SPONSOR. The PROJECT SPONSOR shall carry out the
services and activities as prescribed in its Work Program, which is attached and incorporated
herein and made a part of this Agreement, in a manner that is lawful, and satisfactory to the CITY,
and in accordance with the written policies, procedures, and requirements as prescribed in this
Agreement, and as set forth by IIUD and the CITY.
3.4 POLICIES AND PROCEDLURES MANUAL. This Agreement is subject to the current
Federal regulations as may be amended. The PROJECT SPONSOR is aware of and accepts the
Policies and Procedures Manual for the I -TOME Funds as the official document which outlines the
fiscal, administrative and federal guidelines which shall regulate the day-to-day operations of the
PROJECT SPONSOR. The Policies and Procedures Manual for the HOME administration funds
are incorporated herein and made part of this Agreement. The City of Miami reserves the right to
update this Policies and Procedures Manual via Program Directives. These Program Directives
and updated versions of this Policies and Procedures Manual shall be incorporated and made a part
of' this Agreement.
3.5 LEVEL OF SERVICE. Should start-up time for the Work Program be required or in the
event of the occurrence of any delays in the activities thereunder, the PROJECT SPONSOR shall
immediately notify the Department in writing, giving all pertinent details and indicating when the
Work Program shall begin and/or continue. It is understood and agreed that the PROJECT
SPONSOR shall maintain the level of activities and expenditures in existence prior to the
execution of this Agreement. Any activities funded through or as a result of this Agreement shall
not result in the displacement of employed workers, impair existing agreements for services or
activities, or result in the substitution of funds allocated under this Agreement for other funds in
connection with work which would have been performed in the absence of this Agreement.
3.6 PRIOR APPROVAL. The PROJECT SPONSOR shall obtain the prior approval of the
CITY prior to undertaking any of the following with respect to the project and/or the Work
Program:
• The addition of any positions not specifically listed in the approved Itemized Budget.
▪ The modification or addition of any job descriptions.
• The purchase of any non -expendable personal property.
5
■ The disposition of any real property, expendable personal property ❑r any non -
expendable personal property.
■ Any out-of-town travel not specifically listed in the Itemized Budget.
■ The use of program income in any manner not specifically listed in the itemized
Budget.
■ Any proposed Solicitation Notice, Invitation for Bids, and Request for Proposals.
■ The disposal of any Agreement Records.
ARTICLE IV
FUNDING AND DISBURSEMENT REQUIREMENTS
4.1 COMPENSATION. The amount of compensation payable by the CITY to the PROJECT
SPONSOR shall be pursuant to the rates, schedules and conditions described in Exhibit "C"
attached hereto and incorporated into this Agreement.
4.2 INSURANCE. At all times during the term hereof, the PROJECT SPONSOR shall
maintain insurance acceptable to the CITY. Prior to commencing any activity under this
Agreement, the PROJECT SPONSOR shall furnish to the CITY original certificates of insurance
indicating that the PROJECT SPONSOR is in compliance with the provisions described in Exhibit
"G" attached hereto, and incorporated into this Agreement.
4.3 FINANCIAL ACCOUNTABILITY. The CITY reserves the right to audit the records of
the PROJECT SPONSOR at any time during the performance ❑f this Agreement and for a period
of five (5) years after its expiration/termination. The PROJECT SPONSOR agrees to provide all
financial and other applicable records and documentation ❑f services to the CITY. Any payment
made shall be subject to reduction for amounts included in the related invoice which are found by
the CITY, on the basis of such audit and at its sole discretion, not to constitute reasonable and
necessary expenditures. Any payments made to the PROJECT SPONSOR are subject to reduction
For overpayments on previously submitted invoices.
4.4 R.ECAPTUREOF. FUNDS. The CITY reserves the right to recapture funds in the event
that the PROJECT SPONSOR shall fail: (i) to comply with the terms of this Agreement, or (ii) to
accept conditions imposed by the CITY at the direction of the federal, state and local agencies.
4.5 CONTINGENCY CLAUSE. Funding pursuant to this Agreement is contingent on the
availability of funds and continued authorization for HOME Program activities, and is also subject
to amendment or termination due to lack of funds or authorization, reduction of funds, and/or
changes in regulations.
G
ARTICLE V
AUDIT REQUIREMENTS
5.1 As a necessary part of this Agreement, the PROJECT SPONSOR shall adhere to the
following audit requirements:
5.1.1 If the PROJECT SPONSOR expends $750,000 or more in federal funds during its
fiscal year, it shall have a Single or a Program -Specific Audit conducted for that
year. Such Audit must be conducted in accordance with General Accepted
Government Auditing Standards (GAGAS.)
a) Single Audit. A single audit must be conducted in accordance with 2 CFR
200.514 "Scope of Audit", except when the PROJECT SPONSOR elects to
have a Program -Specific Audit conducted in accordance with paragraph b) of
this section.
b) Program -Specific Audit. When a PROJECT SPONSOR expends federal
awards under only one federal program and the federal program's statutes,
regulations, or the terms and conditions of the federal award do not require a
financial statement audit of the PROJECT SPONSOR, the PROJECT
SPONSOR may elect to have a Program -Specific Audit conducted in
accordance with 2 CFR 200.507 "Program -Specific Audits".
The auditor must:
(i) Perform an audit of the financial statement(s) for the Federal program
in accordance to GAGAS;
(ii) Obtain an understanding of internal controls and perform tests of
internal controls over the Federal program consistent with the
requirements of 2 CFR 200.514(c) to ensure compliance with
procedures;
(iii) Perform procedures to determine whether the PROJECT SPONSOR has
complied with Federal statutes, regulations, and the terms and
conditions of Federal awards that could have a direct and material effect
on the Federal program consistent with the requirements of 2 CFR
200.514(d).
(iv) Follow up on prior audit findings, perform procedures to assess the
reasonableness of the summary schedule of prior audit findings
prepared by the PROJECT SPONSOR in accordance with the
requirements of 2 CFR 200.51 1 "Audit findings follow-up", and report,
as a current year audit finding, when the auditor concludes that the
summary schedule of prior audit findings materially misrepresents the
status of any prior audit finding; and
7
(v) Report any audit findings consistent with the requirements of 2 CFR
200.516 "Audit findings".
The auditor's report(s) must state that the audit was conducted in accordance
with this 2 CFR 200.507 "Program -Specific Audits" and include the following:
(i) An opinion (or disclaimer of opinion) as to whether the financial
statement(s) of the Federal program is presented fairly in all material
respects in accordance with the stated accounting policies;
(ii) A report on internal control related to the Federal program, which must
describe the scope of testing of internal control and the results of the
tests;
(iii) A report on compliance which includes an opinion (or disclaimer of
opinion) as to whether the PROJECT SPONSOR complied with laws,
regulations, and the terms and conditions of Federal awards which could
have a direct and material effect on the Federal program; and
(iv) A schedule of findings and questioned costs for the Federal program
that includes a summary of the auditor's results relative. to the Federal
program in a format consistent with 2 CFR 200.515 "Audit reporting",
paragraph (d)(1) and findings and questioned costs consistent with the
requirements of 2 CFR 200.515 "Audit reporting", paragraph (d)(3).
5.1.2 lithe PROJECT SPONSOR expends less than $750,000 in federal funds during its
fiscal year, it is exempted from federal audit requirements for that year and
consequently the audit cost is not a reimbursable expense. The CITY, however,
may request the PROJECT SPONSOR to have a limited scope audit for monitoring
purposes. These limited scope audits will he paid for and arranged by the CITY
and address only one or more of the following types of compliance requirements:
activities allowed or unallowed; allowable costs/cost principles; eligibility;
matching, level of effort, earmarking; and, reporting.
All reports presented to the CITY shall, where applicable, include sufficient information
to provide a proper perspective for judging the prevalence and consequences of the
findings, such as whether an audit finding represents an isolated instance or a systemic
problem. Where appropriate, instances identified shall be related to the universe and the
number of cases examined and quantified in terms of dollar value.
ARTICLE VI
RECORDS ANT) REPORTS
6.1 The PROJECT SPONSOR shall establish and maintain sufficient records to enable the
CITY to determine whether the PROJECT SPONSOR has met the requirements of the CDBG
Program. At a minimum, the following records shall be maintained by the PROJECT SPONSOR:
8
6.1.1 Records providing a full description of each activity assisted (or being assisted)
with HOME funds, including its location (if the activity has a geographical locus),
the amount of HOME funds budgeted, obligated and expended for the activity, and
the specific provision in the HOME Program regulations under which the activity
is eligible.
6.1.2 Records demonstrating that client meet eligibility criteria set forth in the HOME
Manual and that such information is provided in the form required in same.
6.1.3 Equal Opportunity Records containing:
(i) Data on the extent to which each racial and ethnic group and single -headed
households (by gender of household head) have applied for, participated in,
or benefited from, any program or activity funded in whole or in part with
HOME funds. Such information shall be used only as a basis for further
investigation relating to compliance with any requirement to attain or
maintain any particular statistical measure by race, ethnicity, or gender in
covered programs.
(ii) Documentation of actions undertaken to meet the requirements of Section
3 of the Housing and Urban Development Act of 1968, as amended (12
U.S.C. 1701U), and 24 CFR part 75, relative to the hiring and training of
low and moderate income persons and the use of local businesses.
6.1.4 Financial records, in accordance with the applicable requirements of 24 CFR 92.
6.1.5 Records required to be maintained in accordance with other applicable laws and
regulations set forth in 24 CFR 92.
6.9 RETENTION AND ACCESSIBIL1"I'Y OF RECORDS.
6.2.1 The Department shall have the authority to review the PROJECT SPONSOR's
records, including project and programmatic records and books of account, for a
period of five (5) years from the expiration/termination of this Agreement (the
"Retention Period"). All books of account and supporting documentation shall be
kept by the PROJECT SPONSOR at least until the expiration of the Retention
Period.
The PROJECT SPONSOR shall maintain records sufficient to meet the
requirements of 24 CFR 92. All records and reports required herein shall be
retained and made accessible as provided thereunder. The PROJECT SPONSOR
further agrees to abide by Chapter 119, Florida Statutes, as the same may be
amended from time to time, pertaining to public records, as may be liiniited by 24
CFR 92 pertaining to the confidentiality of program participants. The PROJECT
SPONSOR shall ensure that the Agreement Records shall be at all times subject to
and available for full access and review, inspection and audit by the CITY, federal
personnel and any other personnel duly authorized by the CITY.
9
6.2.2 The PROJECT SPONSOR shall include in all the Department approved
subcontracts used to engage subcontractors to carry out any eligible substantive
project or programmatic activities, as such activities are described in this
Agreement and defined by the Department, each of the record -keeping and audit
requirements detailed in this Agreement. The Department shall in its sole discretion
determine when services are eligible substantive project and/or programmatic
activities and subject to the audit and record -keeping requirements described in this
Agreement
6.2.3 If the CITY or the PROJECT SPONSOR has received or given notice of any kind
indicating any threatened or pending litigation, claim or audit arising out of the
activities pursuant to the project, the activities and/or the Work Program or under
the terms of this Agreement, the Retention Period shall be extended until such time
as the threatened or pending litigation. claim or audit is, in the sole and absolute
discretion of the Department fully, completely and finally resolved.
6.2.4 The PROJECT SPONSOR shall notify the Department in writing both during the
term of this Agreement and after its expiration/termination as part of the final
closeout procedure, of the address where all Agreement Records will be retained.
6.2.5 The PROJECT SPONSOR shall obtain the prior written consent of the Department
to the disposal of any Agreement Records within one year after the expiration of
the Retention Period.
6.3 PROVISION OF RECORDS.
6.3.1 At any time upon request by the Department, the PROJECT SPONSOR shall
provide all Agreement Records to the Department. The requested Agreement
Records shall become the property of the Department without restriction,
reservation, or limitation on their use. The Department shall have unlimited rights
to all hooks, articles, or other copyrightable materials developed in the performance
of this Agreement. These rights include the right of royalty -free, nonexclusive, and
irrevocable license to reproduce, publish, or otherwise use, and to authorize others
to use, the Work Program for public purposes.
6.3.2 lithe PROJECT SPONSOR receives funds from, or is under regulatory control of,
other governmental agencies, and those agencies issue monitoring reports,
regulatory examinations, or other similar reports, the PROJECT SPONSOR shall
provide a copy of each such report and any follow-up communications and reports
to the Department immediately upon such issuance, unless such disclosure would
be prohibited by any such issuing agency.
6.4 MONITORING. The PROJECT SPONSOR shall permit the Department and other persons
duly authorized by the Department to inspect all Agreement Records, facilities, goods, and
10
activities of the PROJECT SPONSOR which are in any way connected to the activities undertaken
pursuant to the terms of this Agreement, and/or interview any clients, employees, subcontractors
or assignees of the. PROJECT SPONSOR. Following such inspection or interviews, the
Department will deliver to the PROJECT SPONSOR a report of its findings. The PROJECT
SPONSOR will rectify all deficiencies cited by the Department within the specified period of time
set forth in the report or provide the Department with a reasonable justification for not correcting
the same. The Department will determine in its sole and absolute discretion whether or not the
PROJECT SPONSOR's justification is acceptable.
At the request of the CITY, the PROJECT SPONSOR shall transmit to the CITY written
statements of the PROJECT SPONSOR's official policies on specified issues relating to the
PROJECT SPONSOR's activities. The CITY will carry out monitoring and evaluation activities,
including visits and observations by CITY staff. The PROJECT SPONSOR shall ensure the
cooperation of its employees and its Board Members in such efforts. Any inconsistent, incomplete,
or inadequate information either received by the CITY or obtained through monitoring and
evaluation by the CITY, shall constitute cause for the CITY to terminate this Agreement.
6.5 RELATE❑ PARTIES_ The term "related -party transaction" includes, but is not limited to,
a for -profit or nonprofit subsidiary or affiliate organization, an organization with an overlapping
Board of Directors and an organization for which the PROJECT SPONSOR is responsible for
appointing memberships. Upon forming the relationship or if already formed, before of at the time
of execution of this Agreement, the PROJECT SPONSOR shall report such relationship to the
Department. Any supplemental information shall be promptly reported to the Department. The
SUBRECIPIENT shall report to the Department the name, purpose for and any and all other
relevant information in connection with any related -party transaction.
6.6 PROGRESS REPORTS. The PROJECT SPONSOR shall submit to the CITY, on a
quarterly basis, a Work Program Status Report.
ARTICLE VIl
OTHER HOME PROGRAM REQUIREMENTS
7.1 The PROJECT SPONSOR shall maintain current documentation that its activities are
HOME eligible in accordance with 24 CFR Part 92.
7.2 The PROJECT SPONSOR shall ensure and maintain documentation that conclusively
demonstrates that each activity assisted in whole or in part with I-IOME Funds is an activity which
provides benefit to low income households.
11
7.3 The PROJECT SPONSOR shall comply with all applicable provisions of 24 CFR Part 92
and shall carry out each activity in compliance with all applicable federal laws and regulations
described therein.
7.4 The PROJECT SPONSOR shall cooperate with the Department in attending meetings at
the request of the Department and to provide information as requested or required to the
Department.
7.5 The PROJECT SPONSOR shall, to the greatest possible, give low -and -moderate -income
residents of the service areas opportunities for training and employment.
7.6 NON-DISCRIMINATION. The PROJECT SPONSOR shall not discriminate on the basis
of race, color, national origin, sex, religion, age, marital or family status or handicap in connection
with the activities and/or the Work Program or its performance under this Agreement.
Furthermore, the PROJECT SPONSOR agrees that no otherwise qualified individual shall, solely
by reason of his/her race, sex, color, creed, national origin, age, marital status, sexual orientation
or handicap, be excluded from the participation in, be denied benefits of, or be subjected to
discrimination under any program or activity receiving federal financial assistance.
7.7 The PROJECT SPONSOR shall carry out its Work Program in compliance with all federal
laws and regulations.
7.8 The PROJECT SPONSOR shall abide by the Federal Labor Standards provisions of HUD
Form 4010 incorporated herein as part of this Agreement.
7.9 UNIFORM ADMINISTRATIVE REQUIREMENTS. The PROJECT SPONSOR shall
comply with the requirements and standards of 2 CFR 200, "Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards", as set forth under
Subpart D—"Post Federal Award Requirements" and Subpart E—"Cost Principles."
7.10 RELIGIOUS ORGANIZATIONS/CONS'i'lTUTIONAL PROHIBITION. If the
PROJECT SPONSOR is or was created by a religious organization, the PROJECT SPONSOR.
agrees that all HOME Funds disbursed under this Agreement shall be subject to the conditions,
restrictions, and limitations of 24 CFR Part 92.
In accordance with the First Amendment of the United States Constitution, particularly regarding
the relationship between church and State, as a general rule, HOME assistance may not be used
for religious activities. The PROJECT SPONSOR shall comply with those requirements and
prohibitions when entering into subcontracts.
7.11 REVERSION OF ASSETS. Upon expiration/termination of this Agreement, the
PROJECT SPONSOR must transfer to the CITY any unused HOME Funds at the time of
expiration/termination and any accounts receivable attributable to the use of HOME Funds.
Notwithstanding any other provision of this Agreement, if the PROJECT SPONSOR materially
fails to comply with any term of this Agreement, the PROJECT SPONSOR, at the sole discretion
of the CITY, shall pay to the CITY an amount equal to the current market value of any real
property, under the PROJECT SPONSOR's control, acquired or improved in whole or in part with
12
HOME Funds (including HOME funds provided to the PROJECT SPONSOR), less any portion
of the value attributable to expenditures of non -HOME funds for the acquisition of, or
improvement to, the property. The payment is program income to the CITY.
7.12 ENFORCEMENT OF THIS AGREEMENT.
Any violation of this Agreement that remains uncured thirty (30) days after the PROJECT
SPONSOR's receipt of notice from the CITY (by certified or registered mail) of such violation
may, at the option of the CITY, be addressed by an action for damages or equitable relief, or any
other remedy provided at law or in equity. In addition to the remedies of the CITY set forth herein,
if the PROJECT SPONSOR fails to comply with the terms of this Agreement, the CITY may
suspend or terminate this Agreement in accordance with 24 CFR Part 85.43, as set forth more fully
below in Article X of this Agreement.
7.13 SUBCONTRACTS AND ASSIGNMENTS.
7.13.1 The PROJECT SPONSOR shall ensure that all subcontracts and assignments:
(a) Identify the full, correct, and legal name of all parties;
(b) Describe the activities to be performed;
(c) Present a complete and accurate breakdown of its price components;
(d) Incorporate a provision requiring compliance with all applicable regulatory
and other requirements of this Agreement. The requirements of this paragraph
apply only to subcontracts and assignments in which parties are engaged to
carry out any eligible substantive programmatic service, as may be defined
by the CITY, set forth in this Agreement. The CITY shall in its sole discretion
determine when services are eligible suhstantive programmatic services and
subject to the audit and record -keeping requirements described in this
Agreement.
7.13.2 The PROJECT SPONSOR shall incorporate in all consultant subcontracts the
following provision:
"The PROJECT SPONSOR is not responsible for any insurance or other fringe
benefits for the Consultant or employees of the Consultant, e.g., social security,
income tax withholding, retirement or leave benefits normally available to direct
employees of the PROJECT SPONSOR. The Consultant assumes full
responsibility for the provision of all insurance and fringe benefits for himself or
herself and employees retained by the Consultantin carrying out the scope of
services provided in this subcontract."
7.13.3 The PROJECT SPONSOR shall be responsible for monitoring the contractual
performance of all subcontracts.
13
7.13.4 The PROJECT SPONSOR shall submit to the CITY for its review and confirmation
any subcontract engaging any party to carry out any substantive programmatic
activities, to ensure its compliance with the requirements of this Agreement. The
CITY's review and confirmation shall be obtained prior to the release of any funds
for the PROJECT SPONSOR's Subcontractor(s).
7.13.5 The PROJECT SPONSOR shall receive written approval from the CITY prior to
either assigning or transferring any obligations or responsibility set forth in this
Agreement or the right to receive benefits or payments resulting from this
Agreement. Approval by the CITY of any subcontract or assignment shall not under
any circumstances be deemed to require for the CITY to incur any obligation in
excess of the total dollar amount agreed upon in this Agreement.
7.13.6 The PROJECT SPONSOR and its Subcontractors shall comply (when applicable)
with the Copeland Kick Back Act, Contract Work Hours and Safety -Standards Act,
and Lead-Bascd Paint Poisoning Prevention Act and all other related acts, as
applicable.
7.14 LJSE OF FUNDS FOR LOBBYING PROHIBITED. The expenditure of HOME Funds for
the purpose of lobbying the Legislature, judicial branch, or a state agency are expressly
prohibited.
ARTICLE VIII
PROJECT SPONSOR CERTIFICATIONS, ASSURANCES, AND REGULATIONS.
The PROJECT SPONSOR certifies that:
(a) The PROJECT SPONSOR possesses the legal authority to enter into this Agreement
pursuant to authority that has been duly adopted or passed as an official act of the
PROJECT SPONSOR's governing body, authorizing the execution of the Agreement,
including all understandings and assurances contained herein, and directing and
authorizing the person identified as the official representative of the PROJECT SPONSOR
to act in connection with this Agreement and to provide such information as may be
required.
(b) The PROJECT SPONSOR shall comply with the Hatch Act, which limits the political
activity of employees.
(c) The PROJECT SPONSOR shall establish safeguards to prohibit its employees from using
their positions for a purpose that is or gives the appearance of being motivated by desire
for private gain for themselves or others, particularly those with whom they have family,
business. or other ties.
(d) To the best of its knowledge and belief, the PROJECT SPONSOR and its principals:
14
(i) are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions by any Federal department or
agency;
(ii) have not, within a three-year period preceding the date of this Agreement, been
convicted of or had a civil judgment rendered against any of them for the
commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (Federal, State, or local) transaction or a contract
under a public transaction; violation of Federal or State antitrust statutes or
falsification or destruction or records, making false statements, or receiving stolen
property;
(iii) are not presently indicted for or otherwise criminally or civilly charged by a
government entity (Federal, State, or local) with the commission of any of the
offenses enumerated in this Article VIII; and
(iv) have not, within a three-year period preceding the date if this Agreement, had one
or more public transactions (Federal, State, or local) terminated for cause or default.
ARTICLE IX
PROGRAM INCOME
2 CFR 2.00.307
9.1 Program income means gross income received by the PROJECT SPONSOR which has
been directly generated from the use of the HOME funds. When such income is generated
by an activity that is only partially assisted with the I-IOME funds, the income shall be
prorated to reflect the percentage of HOME funds used. Program income generated by
HOME funded activities shall be used only to undertake those activities specifically
approved by the CITY on and for the Work Program. All provisions of this Agreement
shall apply to such activities. Any program income on hand when this Agreement
expires/terminates or received after such expiration/termination shall be paid to the CITY.
The PROJECT SPONSOR shall submit to the CITY, if applicable, a Program Income
Report on a quarterly basis. The Program Income Report shall identify HOME activities
in which income was derived and how income has been utilized.
9.2 REPAYMENTS. Any interest or other return on the investment of the HOME funds shall
be remitted to the CITY on a monthly basis. Any HOME funds funded to the PROJECT
SPONSOR that do not meet the eligibility requirements, as applicable, must be repaid to
the CITY.
15
ARTICLE X
REMEDIES., SUSPENSION, TERMINATION
10.1 REMEDIES FOR NONCOMPLIANCE. The CITY retains the right to terminate this
Agreement at any time prior to the completion of the services required pursuant to this Agreement
without penalty to the CITY. In that event, notice of termination of this Agreement shall be in
writing to the PROJECT SPONSOR, who shall be paid for those services performed prior to the
date of its receipt to the notice of termination. In no case, however, shall the CITY pay the
PROJECT SPONSON an amount in excess of the total sum provided by this Agreement.
It is hereby understood by and between the CITY and the PROJECT SPONSOR that any payment
made in accordance with this Agreement to the PROJECT SPONSOR shall be made only if the
PROJECT SPONSOR is not in default under the terms of this Agreement. If the PROJECT
SPONSOR is in default, the CITY shall not be obligated and shall not pay to the PROJECT
SPONSOR any sum whatsoever.
If the PROJECT SPONSOR materially fails to comply with any term of this Agreement. the CITY
may take one or more of the following courses of action:
10.1.1 Temporarily withhold cash payments pending correction of the deficiency by the
PROJECT SPONSOR, or such more severe enforcement action as the CITY
determines is necessary or appropriate.
10.1.2 Disallow (that is, deny both the use of funds and matching credit) for all or part of
the cost of the activity or action not in compliance.
10.1.3 Wholly or partially suspend or terminate the current HOME funds awarded to the
PROJECT SPONSOR.
10.1.4 Withhold further funds from the PROJECT SPONSOR.
10.1.5 Take all such other remedies that may he legally available.
10.2 SUSPENSION.
10.2.1 The Department may, for reasonable cause temporarily suspend the PROJECT
SPONSOR's operations and authority to obligate funds under this Agreement or
withhold payments to the PROJECT SPONSOR pending necessary corrective
action by the PROJECT SPONSOR. Reasonable cause shall be determined by the
Department in its sole and absolute discretion, and may include:
(1) Ineffective or improper use of the IIOME funds by the PROJECT
SPONSOR;
(ii) Failure by the PROJECT SPONSOR to comply with any term or provision
of this Agreement;
16
(iii) Failure by the PROJECT SPONSOR to submit any documents required by
this Agreement; or
(iv) The PROJECT SPONSOR's submittal of incorrect or incomplete
documents.
10.2.2 The Department may at any time suspend the PROJECT SPONSOR's authority to
obligate funds, withhold payments, or both.
10.2.3 The actions described in paragraphs 10.2.1 and 10.2.2 above may be applied to all
or any part of the activities funded by this Agreement.
10.2.4 The Department will notify the PROJECT SPONSOR in writing of any action taken
pursuant to this Article, by certified mail, return receipt requested, or by in person
delivery with proof of delivery. The notification will include the reason(s) for such
action, any conditions relating to the action taken, and the necessary corrective
action(s).
10.3 TERMINATION.
10.3.1 Termination Because of Lack of Funds. In the event the CITY does not receive
funds to finance this Agreement from its funding source, or in the event that the
CITY 's funding source de -obligates the funds allocated to fund this Agreement, the
Department may terminate this Agreement upon not less than twenty -Four (24)
hours prior notice in writing to the PROJECT SPONSOR. Said notice shall be
delivered by certified mail, return receipt requested, or by in person delivery with
proof of delivery. In the event that the CITY's funding source reduces the CITY's
entitlement under the HOME Program. the CITY shall determine, in its sole and
absolute discretion, the availability of funds for the PROJECT SPONSOR pursuant
to this Agreement.
10.3.2 Termination for Breach. The Department may terminate this Agreement, in whole
or in part, in the event the Department determines, in its sole and absolute
discretion, that the PROJECT SPONSOR is materially non -compliant with any
term or provision of this Agreement.
The Department may terminate this Agreement, in whole or in part, in the event
that the Department determines, in its sole and absolute discretion, that there exists
an event of default under and pursuant to the terms of any other agreement or
obligation of any hind or nature whatsoever of the PROJECT SPONSOR to the
CITY, direct or contingent, whether now or hereafter due, existing, created or
arising.
10.3.3 Unless the PROJECT SPONSOR's breach is waived by the Department in writing,
the Department may, by written notice to the PROJECT SPONSOR, terminate this
Agreement upon not less than twenty-four (24) hours prior written notice. Said
notice shall be delivered by certified mail, return receipt requested, or by in person
17
delivery with proof of delivery. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any other breach and shall not be
construed to be a modification of the terms of this Agreement. The provisions
hereof are not intended to be, and shall not be, construed to limit the Department's
right to legal or equitable remedies.
ARTICLE XI
MISCELLANEOUS PROVISIONS
1I.1 INDEMNIFICATION. The RECIPIENT shall indemnify, hold harmless, and defend the
City, its officers, agents, directors, and/or employees, from liabilities, damages, losses, judgments,
and costs, including, but not limited to reasonable attorney's fees, to the extent caused by the
negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of
RECIPIENT and persons employed or utilized by RECIPIENT in the performance ofthis Contract.
RECIPIENT shall, further, hold the City, its officials and/or employees, harmless for, and defend
the City, its officials and/or employees against, any civil actions, statutory or similar claims,
injuries or damages arising or resulting from the permitted work, even if it is alleged that the City,
its officials and/or employees were. negligent- These indemnifications shall survive the term of this
Contract. In the event that any action or proceeding is brought against the City by reason of any
such claim or demand, the RECIPIENT shall; upon written notice from the City, resist and defend
such action or proceeding by counsel satisfactory to the City. The RECIPIENT expressly
understands and agrees that any insurance protection required by this Agreement or otherwise
provided by the RECIPIENT shall in no way limit the responsibility to indemnify, keep and save
harmless and defend the City or its officers, employees, agents and instrumentalities as herein
provided.
The indemnification provided above shall obligate the RECIPIENT to defend, at its own expense,
to and through appellate. supplemental or bankruptcy proceeding, or to provide for such defense,
at the City's option, any and all claims of Iiabilityy and ail suits and actions of every name and
description which may be brought against the City whether performed by the RECIPIENT, or
persons employed or utilized by RECIPIENT.
This indemnity will survive the cancellation or expiration of the Agreement. This indemnity will
be interpreted under the laws of the State of Florida, including without limitation and
interpretation, which conforms to the limitations of §725.06 and/or §725.08, Florida Statutes, as
appl icable.
The RECIPIENT shall require all Sub -contractor agreements, if applicable, to include a provision
that they will indemnify the City.
The RECIPIENT agrees and recognizes that the City shall not be held liable or responsible For any
claims which may result from any actions or omissions of the RECIPIENT in which the City
participated either through review or concurrence of the RECIPIENT's actions. in reviewing,
approving or rejecting any submissions by the RECIPIENT or other acts of the RECIPIENT, the
City in no way assurnes or shares any responsibility or liability of the RECIPIEN or Sub -
RECIPIENT under this Agreements.
18
11.2 AMENDMENTS. No amendments to this Agreement shall be binding unless in writing
and signed by both parties hereto. Budget modifications shall be approved by the Department in
writing.
11.3 OWNERSHIP OF DOCUMENTS. All documents developed by the PROJECT
SPONSOR under this Agreement shall be delivered to the CITY upon completion of the activities
required pursuant to this Agreement and shall become the property of the CITY, without restriction
or limitation on their use if requested by the CITY. The PROJECT SPONSOR agrees that all
documents maintained and generated pursuant to this Agreement shall be subject to all provisions
of the Public Records Law, Chapter 119, Florida Statutes.
It is further understood by and between the parties that any document which is given by the CITY
to the PROJECT SPONSOR pursuant to this Agreement shall at all times remain the property of
the CITY and shall not be used by the PROJECT SPONSOR for any other purpose whatsoever
without the prior written consent of the CITY.
11.4 AWARD OF AGREEMENT. The PROJECT SPONSOR warrants that it has not employed
or retained any person employed by the CITY to solicit or secure this Agreement and that it has
not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission,
percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this
Agreement.
11.5 NON-DELEGABILI'TY. The obligations undertaken by the PROJECT SPONSOR
pursuant to this Agreement shall not be delegated or assigned to any other person or firm, in whole
or in part: (a) except in accordance with the requirements of Section 7.13 hereof: and (b) without
the CITY's prior written consent which may be granted or withheld in the CITY's sole discretion.
11.6 CONSTRUCTION OF AGREEMENT. This Agreement shall be construed and enforced
according to the laws of the State of Florida.
11.7 CONFLICT OF INTEREST.
11.7.1 The PROJECT SPONSOR covenants that no person under its employ who
presently exercises any functions or responsibilities in connection with HOME
Program funded activities has any personal financial interest, direct or indirect, in
this Agreement. The PROJECT SPONSOR further covenants that, in the
performance of this Agreement, no person having such a conflicting interest shall
be employed. Any such interest on the part of the PROJECT SPONSOR or its
employees must be disclosed in writing to the CITY.
19
1 ] .7.2 The PROJECT SPONSOR is aware of the conflict of interest laws of the City of
Miami (City of Miami Code Chapter 2, Article V), Miami -Dade County, Florida
(Miami -Dade County Code Section 2-11-1) and the State of Florida (Chapter 112,
Florida Statutes), as amended, and agrees that it shall comply in all respects with
the terms of the same.
1I.7.3 In all other cases, the PROJECT SPONSOR shall comply with the standards
contained within 24 CFR 92.356.
11.8 PROCIJREM.ENT. The PROJECT SPONSOR shall comply with the standards contained
within 2 CFR 200 Subpart D, "Post Federal Award Requirements."
11.9 NO OBLIGATION TO RENEW. Upon expiration of the term of this Agreement, the
PROJECT SPONSOR agrees and understands that the CITY has no obligation to renew this
Agreement.
1 ] .10 ENTIRE AGREEMENT. This instrument and its attachments constitute the only
agreernent of the parties hereto relating to the HOME funds and sets forth the rights, duties, and
obligations of each of the parties hereto to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
I 1.I 1 GENERAL. CONDITIONS.
1 1.1 1.1 All notices or other communications which shall or may be given pursuant to this
Agreement shall be in writing and shall be delivered by in person delivery or by
registered mail addressed to the other party at the address indicated herein or as
the same may be changed from time to time upon notice in writing. Such notice
shall be deemed given on the day on which personally served, or, if by mail, on
the fifth day after being posted or the date of actual receipt, whichever is earlier.
CITY OF MIAMI
Victor Turner
Department of Housing and Community Development
444 SW 2nd Ave, 9thFloor
Miami, FL 33130
2a
PROJECT SPONSOR
Sunshine For A11, Inc.
1407 SW 22" Street
Miami, Florida 33147
11.1 1.2 Title and paragraph headings are for convenient reference and are not a part of
this Agreement.
11.11.3 In the event of conflict between the terms of this Agreement and any terms or
conditions contained in any attached documents, the terms in this Agreement shall
control.
1 1.1 1.4 No waiver of breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver
shall be effective unless made in writing.
11.11.5 Sho€.ild any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid,
illegal or otherwise unenforceable under the laws of the State of Florida or the
City of Miami. such provision, paragraph, sentence, word or phrase shall be
deemed modified to the extent necessary in order to conform with such laws, or
if not modifiable to conform with such laws, then same shall be deemed severed,
and in either event, the remaining terms and provisions or this Agreement shall
remain unmodified and in full force and effect.
11.12 INDEPENDENT CONTRACTOR. The PROJECT SPONSOR and its employees and
agents shall be deemed to be independent contractors and not agents or employees of the CITY,
and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of the
CITY or any rights generally afforded classified or unclassified employees; further, they shall not
be deemed entitled to the Florida Worker's Compensation benefits as employees of the CITY.
11.13 SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the parties hereto,
and their respective heirs, executors, legal representatives, successors, and assigns.
11.14 SIJBRECIPIENT CERTIFICATION. The PROJECT SPONSOR certifies that it possesses
the legal authority to enter into this Agreement pursuant to authority that has been duly adopted or
passed as an official act of the PROJECT SPONSOR's governing body, authorizing the execution
of this Agreement, including all understandings and assurances contained herein, and directing
and authorizing the person identified as the official representative of the PROJECT SPONSOR to
act in connection with this Agreement and to provide such information as may be required.
21
11.15 WAIVER OF JURY TRIAL. Neither the PROJECT SPONSOR, nor any assignee,
successor, heir or personal representative of the PROJECT SPONSOR, nor any other person or
entity, shall seek a jury trial in any lawsuit, proceeding, counterclaim or any other litigation
procedure based upon or arising out of any of the Agreement and/or any modifications, or the
dealings or the relationship between or among such persons or entities, or any of them. Neither
the PROJEC`I, SPONSOR, nor any other person or entity will seek to consolidate any such action
in which a jury trial has been waived with any other action. The provisions of this paragraph have
been fully discussed by the parties hereto, and the provisions hereof shall be subject to no
exceptions. No party to this Agreement has in any manner agreed with or represented to any other
party that the provisions of this paragraph will not be fully enforced in all instances.
11.16 CLOSE OUT. When the City determines that all required work under the Agreement has
been completed or upon the expiration or termination of the PROJECT SPONSOR Agreement,
the CITY shall require the PROJECT SPONSOR to provide final versions of all financial,
performance, and other reports. These reports may include, but are not limited to:
• A final performance or progress report.
• A financial status report (including all program income).
• A final request for payment.
• A final inventory of property in the PROJECT SPONSOR's possession that was acquired
or improved with HOME funds.
11.17 ANTI -HUMAN TRAFFICKING. The SUBRECIPIENT confines and certifies that it is
not in violation of Section 787.06, Florida Statutes, and that it does not and shall not use "coercion"
for labor or services as defined in Section 787.06, Florida Statutes. The SUBRECIPIENT shall
execute and submit to the CITY an Affidavit, of even date herewith, in compliance with Section
787.06(13), Florida Statutes, attached an incorporated herein as Exhibit "H". If the
SUBRECIPIENT fails to comply with the terms of this Section, the CITY may suspend or
terminate this Agreement immediately, without prior notice, and in no event shall the CITY be
liable to SUBRECIPIENT for any additional compensation or for any consequential or incidental
damages.
11.17 COUNTERPARTS AND ELECTRONIC SIGNATURES. This Agreement may be
executed in any number of counterparts, each of which so executed shall be deemed to be an
original, and such counterparts shall together constitute but one and the same Agreement. The
parties shall he entitled to sign and transmit an electronic signature of this Agreement (whether by
facsimile, PDF or other email transmission), which signature shall be binding on the party whose
name is contained herein. Any party providing an electronic signature agrees to promptly execute
and deliver to the other parties an original signed Agreement upon request.
11
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their
respective officials thereunto duly authorized on the date above written.
AUTHORIZED REPRESENTATIVE:
Name. Ruben : ntan
Title:Executive Director
Date:
CITY OF MIAMI, a municipal
Corporation of the State of Florida
,---DocuSigned by:
Qvur Nark e.
850CF6C372DD42A...
PROJECT SPONSOR
Sunshine For All, Inc.
1407 SW 22nd Street
'5
Miami, Florida 33147
a Florida not -for -profit corporation
ATTEST:
Arthur Noriega, V. Date:
City Manager November 17, 2025 116:58:26 EST
/Nam .Barbara Go@ez Date:
Title:CFO
Corporate Seal:
ATTEST:
DocuSigned by:
r
E46D7560DCF1459.
Todd Hannon
Date:
City Clerk November 18, 2025 1 21:33:12 EST
APPROVED AS TO INSURANCE APPROVED AS TO FORM AND
REQUIREMENTS
DocuSigned by: A
ttr,
55349B495F254B0...
David Ruiz Date:
Risk Management November 13, 2025 116:55:31 EST
CORRECTNESS:
(—DocuSigned by:
Gc ar t, ( set4 f (1
88776E9FE88248B...
George K. Wysong III Date:
City Attorney November 14, 2025 113:29:24 EST
RP #25-3280
23
City of Miami
Resolution R-25-0420
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 18033 Final Action Date: 10/9/2025
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE TRANSFER OF COMMUNITY DEVELOPMENT BLOCK
GRANT ("CDBG") ADMINISTRATION FUNDS, HOUSING OPPORTUNITIES
FOR PERSONS WITH AIDS ("HOPWA") PROGRAM DELIVERY FUNDS, AND
HOME INVESTMENT PARTNERSHIPS ("HOME") ADMINISTRATION FUNDS
TO SUNSHINE FOR ALL, INC., AND TO ALLAPATTAH BUSINESS
DEVELOPMENT AUTHORITY, INC. ("ABDA") FOR EACH OF THE 2025-2026
AND 2026-2027 FISCAL YEARS, AS SPECIFIED IN EXHIBIT "A," ATTACHED
AND INCORPORATED, SUBJECT TO THE AVAILABILITY OF FUNDING, TO
PROVIDE HOUSING QUALITY STANDARD ("HQS") INSPECTION SERVICES
AND NATIONAL STANDARDS FOR THE PHYSICAL INSPECTION OF REAL
ESTATE ("NSPIRE") INSPECTION SERVICES FOR THE CITY OF MIAMI'S
SECTION 8 HOUSING CHOICE VOUCHER AND MODERATE
REHABILITATION PROGRAMS, HOPWA TENANT BASED RENTAL
ASSISTANCE PROGRAM, AND FOR THE MONITORING OF HOUSING
AFFORDABILITY PROJECTS; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY
DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, EXTENSIONS, AND
MODIFICATIONS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
SUBJECT TO ALL FEDERAL, STATE, AND LOCAL LAWS THAT REGULATE
THE USE OF SUCH FUND, FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") receives funding from the United States
Department of Housing and Urban Development ("HUD") for its Community Development Block
Grant ("CDBG"), Housing Opportunities for Persons with AIDS ("HOPWA"), Home Investment
Partnerships ("HOME") programs ("Programs"); and
WHEREAS, the Programs require that all participating properties undergo inspections at
move -in, move -out, and annually to ensure compliance with minimum housing quality
standards, and further require inspections of housing development projects to ensure
compliance with provisions for maintaining housing affordability; and
WHEREAS, the City's Department of Housing and Community Development issued a
Request for Proposal ("RFP") from qualified and experienced firms for general inspection
services including but not limited to Housing Quality Standard Inspections and National
Standards for the Physical Inspection of Real Estate ("NSPIRE") inspections and any other type
of inspections in accordance with, when applicable, to the governing South Florida Building
Code and other federal, state, and local laws, rules, regulations, directives, codes and
ordinances; and
WHEREAS, the RFP was issued on February 3, 2025, with a submission deadline of
March 24, 2025; and
City of Miami Page 1 of 2 File ID: 18033 (Revision:) Printed On: 10/14/2025
File ID: 18033 Enactment Number: R-25-0420
WHEREAS, the RFP produced a total of two proposals of which both qualified applicants
are being considered for funding; and
WHEREAS, Sunshine for All, Inc., and Allapattah Business Development Authority, Inc.
("ABDA") are private nonprofit agencies defined under the provisions of 24 CFR 570.500(c),
eligible to receive funding assistance from the City to undertake activities eligible for such
assistance under Subpart C of the regulations; and
WHEREAS, the City Administration recommends the transfer of CDBG administration
funds, HOPWA program delivery funds, and HOME administration funds, as specified in Exhibit
"A," attached and incorporated, subject to availability of funds, to provide HQS and NSPIRE
inspection services for the City's Programs for 2025-2026 and 2026-2027 fiscal years, subject to
availability of funds;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The transfer of CDBG administration funds, HOPWA program delivery funds,
and HOME administration funds, as specified in Exhibit "A," attached and incorporated, subject
to availability of funds, to provide HQS and NSPIRE inspection services for the City's Programs,
for 2025-2026 and 2026-2027 fiscal years, subject to availability of funds; is authorized.
Section 3. The City Manager is authorized' to execute the any and all necessary
agreement(s), in a form acceptable to the City Attorney, with said agencies, for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
rge Wy ng III, C ty ttor -y 9/29/2025
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
City of Miami Page 2 of 2 File ID: 18033 (Revision:) Printed on: 10/14/2025
City of Miami
Department of Housing and Community Development
Exhibit"A"
FY2025-2026
Funding Sources
Amount
Agency
Description of Services
City of Miami - Dept of Housing and Community Development
CDBG Program Administration
$ 70,000.00
Sunshine for All, Inc.
HQS/INSPIRE Inspections for
different compliance purposes
including Quality Control
City of Miami - Dept of Housing and Community Development
HOME Program Administration
$ 40,000.00
City of Miami - Dept of Housing and Community Development
HOPWA Program Delivery Funds
$ 10,000.00
Total Allocation:
$ 120,000.00
FY2025-2026
City of Miami - Dept of Housing and Community Development
CDBG Program Administration
$ 40,000.00
Allapattah Business Development
Authority, Inc.
HQS/INSPIRE Inspections for
different compliance purposes
including Quality Control
City of Miami - Dept of Housing and Community Development
HOPWA Program Delivery Funds
$ 10,000.00
Total Allocation:
$ 50,000.00
FY2026-2027
Funding Sources
Amount
Agency
Description of Services
City of Miami - Dept of Housing and Community Development
CDBG Program Administration
$ 70,000.00
Sunshine for AR, Inc.
HQS/INSPIRE Inspections for
different compliance purposes
including Quality Control
City of Miami - Dept of Housing and Community Development
HOME Program Administration
$ 40,000.00
City of Miami - Dept of Housing and Community Development
HOPWA Program Delivery Funds
$ 10,000.00
Total Allocation:
$ 120,000.00
FY2026-2027
City of Miami - Dept of Housing and Community Development
CDBG Program Administration
$ 40,000.00
Allapattah Business Development
Authority, Inc.
HQS/INSPIRE Inspections for
different compliance purposes
including Quality Control
City of Miami - Dept of Housing and Community Development
HOPWA Program Delivery Funds
$ 10,000.00
Total Allocation:
$ 50,000.00
CORPORATE RESOLUTION
We, the undersigned, being the directors) of this corporation, consent and agree that the following Corporate
Resolution was passed at a duly convened meeting of the Board of Directors one
-th of September, 2025 at the office of Sunshine For All, INC c 14.07 SW 22nd Street, Miami,, FL 33145.
WHEREAS, the Board of Directors consent and agree to the adoption of the following decision: Acceptance
of thee anticipated contract With the City of Miami for Housing Quality Standards (HQS) Inspection
Services, from HOME Inspection Program for the period October 1st, 2025 through September 30'h
2026, in the amount of S40,000.U0
NOVV, THEREFORE, BE IT RESOLVED, that the corporation. shall: Agree to the contract without
any changes, Moreover, it is also ordered that Ruben Santana, Executive Director of Sunshine For All,
Inc. is authorized to execute the contract on behalf of Sunshine For Ai.l,Inc.
We the undersigned Directors of this corporation, constituting a quorum of the board, hereby
certify that this resolution (a) has been duly recorded in the minute hoof and signed by the Director(s)
of the Corporation; (b) is in force, and (c) does not in any way exceed the objects of powers of the company or
the powers of Directors
Wilbur Jackson I Chairman of the Board
��-�-d-5
• Date
I/91
Ruben A. Santana !Vice Chairman of the • Date
Board.
(1/4,0
;u- da-df
Naylet Rodriguez 1 Secretary of the Board Date
-10
Aaron negler Trsurer of the Board • Date
�d—fig-2C:
/Approved
L VApproved
l Approved
V Approved
Approved
Not Approved
Not Approved
Not Approved
Not Approved
Not Approved
Antonio Leon I Board Member • Date
CITY OF MIAMI
DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT
AGENCY:
SUNSHINE FOR ALL INC
FUNDING PERIOD:
FY 2025-2026
(10/1/2025-9/30/2026)
FUNDING SOURCE:
HOME 40
HOME 40
Line -Item Description
Amount
STAFF SALARIES
$
33,189.04
STAFF MICA (1.45%)
$
481.24
STAFF FICA (6.20%)
$
2,057.72
STAFF WORKERS COMP
$
90.08
UNEMPLOYMENT
$
56.04
GENERAL LIABILITY INS
$
275.53
INTERNET TELEPHONE
$
807.90
TELEPHONE 1 EXECUTIVE
$
231.30
ELECTRICAL SERVICE
$
482.55
EQUIPMENT RENTAL
$
216.40
SPACE RENTAL
$
1,439.69
POSTAGE
$
230.51
COMPUTER SUPPORT
$
250.00
BUILDING MAINTENANCE
$
192.00
TOTAL:
$
40,000.00
CITY OF MIAMI
HOUSING AND COMMUNITY DEVELOPMENT
SALARY FORECAST FORM
AGENCY: Sunshine For All, Inc. HOME 40
FISCAL_ YEAR: 2025-2026 (10/1/2025-9/30/2026)
Employee Name
Position Title
Pt/Ft
Budgeted
Pay Periods
Annual
Gross Salary
Total Salary
per pay period
Percent of
salary
charged to City
Total Amount
charged to
City
DayronGarcia
Fiscal Assistant
Ft
26
$41,600.00
$ 1,600.00
10.00%
$
4,160.00
Barbara Gomez
C.F.O
Ft
26
$90,000.00
$ 3,461.54
10.00%
$
9,000.00
Victor Sagas
Senior Inspector
Ft
26
$58,510.40
$ 2,250.40
15.00%
$
8,776.56
Metlsa Zepeda
Office Administrator/
Compliance Officer
Ft
15 (3-1-26 / 9-30-26)
$50,003.20
$ 1,923.20
5.38%
$
2,692.48
Ruben Santana
Executive Director
Ft
26
$160,014.40
$ 6,154.40
5.35%
$
8,560.00
TOTAL
$400,128.00
$ 15,389.54
$
33,189.04
'Salary Forecast is an approximate amount that will be billed to the City. Any changes in monetary value will have o be approved with a budget modification.
CITY OF MIAMI
DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT
COST ALLOCATION
AGENCY
SUNSHINE FOR ALL INC
FUNDING PERIOD:
FY 2025-2026 (10/1/2025 - 9/30/2026)
FUNDING SOURCE:
HOME 40
HOME 40
Others
Line -Item Description
TOTAL
Amount
%
Amount
%
STAFF SALARIES
$
710,408.00
$
33,189.04
4.67%
$
677,218.96
95.33%
STAFFMICA(1.45%)
$
10,300.92
$
481.24
4.67%
$
9,819.68
95.33%
STAFF FICA (6.20%)
$
44,045.30
$
2,057.72
4.67%
$
41,987.58
95.33%
STAFF WORKERS COMP
$
1,929.00
$
90.08
4.67%
$
1,838.92
95.33%
UNEMPLOYMENT
$
1,200,00
$
56.04
4.67%
$
1.143.96
95.33%
GENERAL LIABILITY INS
$
5,900.00
$
275.53
4.67%
$
5.624.47
95.33%
INTERNETTELEPHONE
$
5,386.00
$
807.90
15.00%
$
4,578.10
85.00%
TELEPHONE I EXECUTIVE
$
1,542.00
$
231.30
15.00%
$
1,310.70
85.00%
ELECTRICAL SERVICE
$
3,217.00
$
482.55
15.00%
$
2,734.45
85.00%
EQUIPMENT RENTAL
$
3,000.00
$
216.40
7.21%
$
2.783.60
92.79%
SPACE RENTAL
$
63,560.00
$
1,439.69
2.27%
$
62,120.31
97,73%
POSTAGE
$
2,840.17
$
230.51
8.12%
$
2,609.66
91.88%
COMPUTER SUPPORT
$
5,740.00
$
250.00
4.36%
$
5,490.00
95.64%
BUILDING MAINTENANCE
$
3,500.00
$
192.00
5.49%
$
3,308.00
94.51%
TOTAL:
$
862,568.39
$
40,000.00
$
822,568.39
EXHIBIT B
WORK PLAN PROGRAM
Program Year:
October 1st, 2025 — September 30th, 2026
Organization Name:
Sunshine For All. Inc
Program Name:
1-lome Investment Partnership Program
Detailed Scope of work:
1. Subrecipient \vill provide:
• Affordability Inspection Services for the City of Miami Home Investment Partnerships
Program (HOME).
• The subrecipient \vii1 complete up to two hundred (200) affordability Inspections durinu
the contract year FISCAL YEAR 2025-2026.
• Sunshine For All. inc. will perform the Inspection for the City of Miami Clients.
• The contract will commence on October 1st. 2025. and ends on September 30`11. 2026.
2. Subrecipient shall establish and maintain sufficient records to enable the Citv to determine the
project Sponsor has met the requirements of the I-IOME program and meet the requirements of
24 CFR 92.
Executed By:
- U'7 1 _-----) Date: ii'/2Z/a5
/ Barbara Gomez, CFO
State of Florida
County of' Miami -Dade
Sword) and subscribed before me this 2Z.Idav of t y 2025 by jooha( a evme2i 6.F0
who is personally known to me ✓'or who produced identification or online
notarization
NOTARY PUBLIC
\\\t111IIIlriii„,
,\\PRY P�%
�'c Expires e„.;2c'Z..- -riwRrif-
Nestary IbIi Lure 7/2612029 / ; Print Name
My Commission expires: p 4 _�-6 — c `N Ritzel Pineda Amaya Q
Myy Commission 4
..x 1iH 559061 41%
%77
0,
EXHIBIT C
COMPENSATION AND BUDGET SUMMARY
Housing Quality Standard Inspections
A. The maximum compensation under this Agreement shall be S40,000.00.
B. SUBKECIPIENT's Budget Narrative, Staff Salary Schedule and Cost Allocation are attached
hereto and made part of this Agreement.
C. All payments shall be for services provided only during the term of this Agreement and in compliance
with the previously approved Work Program (Exhibit B) and Program Budget.
D. Requests for payment should be made at least on a monthly basis. Reimbursement requests should
be submitted to the CITY by the 10thi of the following month to the following email
address RoRiostmiamigov.com. After the indebtedness has been incurred in a form
provided by the Department. Failure to comply with these time frames for requesting
reimbursement/payment may result in the rejection of those invoices within the reimbursement
package which do not meet these requirements.
E. Each written request for payment shall contain a statement declaring and affirming that services
were provided to certified program participants and in accordance with the approved Work Program
and Program Budget. All documentation in support of each request shall be subject to review and
approval by the CITY at the time the request is made.
F. All expenditures must be verified with a copy of the original invoice and a copy of a check or other
form of payment which was used to pay that specific invoice. In the event that an invoice is paid
by various funding sources, the copy of the invoice must indicate the exact amount (allocation)
paid by various funding sources equaling the total of the invoice. No miscellaneous categories
shall be accepted as a line -item budget.
G. The SURRECIP1ENT must submit the final request for payment to the CITY within ten
(10) calendar days following the termination date of this Agreement. If the SUBRECIPIENT
fails to comply with this requirement, the SUBRECIPIENT shall forfeit all rights to payment and
the CITY shall not honor any request submitted thereafter.
H. Any payment due under this Agreement may be withheld pending the receipt and approval by the
CITY of all reports due from the SUBRECIPIENT as a part of this Agreement and any
modifications thereto.
I. During the term hereof and for a period of five (5) years following the date of the last payment
made hereunder, the CITY shall have the right to review and audit the time records and related
records of the SUBRECIPIENT pertaining to any payments by the CITY.
PrintNanae:Ruben Santana
Title: Executive Director
Date:
10(111I31T D
C:ERTI.FICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid, or will be paid. by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of an
agency a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modi fication of any Federal contract, grant, loan,
or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
(3) This undersigned shall require that the language of this certification be included in the
award documents for "All" sub -awards at all tiers (including subcontracts, sub -grants, and
contracts under grants, loans, and cooperative agreements) and that all sub -recipients shall certify
and disclose accordingly.
* Note: In these instances, "All" in the Final Rule is expected to be clarified to show that it applies
to cover Contract/grant transactions over S 100,000 (per QMB).
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a pre -requisite for making
or entering into this transaction imposed by Section 1352, Title 31. U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and
not more than $100,000 for each such failure.
Print N, eRube - a
Title: Executive Director
ig— c1 a2— t) d ...T
Date
STATE OF FLORIDA
COUNTY OF MIAM1-DADE
The foregoing instrument was acknowledged before me by peaps of l!J physical presence or ❑
online notarization, this c72,1 day of 06T t) e-r- 20 ,LT by
Ruben Santana&Executj padre Hof Sunshine For All, Inc
a Not for profit ``�.` i atipo ,l t'b half of the corporation. He/she is personally known to
,ne: or has produced ;�' �xPiresT2fil2t]�S
as ident
p
w Ritzel Pineda Amaya
µiiH°65 {O61
[Notary Seal]:
Signatur
EXHIBIT E
CE.IZTIFICATION REGARDING. DEBARMENT, SUSPENSION & OTHER
RESPONSIBILITY MATTERS
PRIMARY COVERED TRANSACTIONS
1. Subrecipient certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, and declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency.
b. Have not within a three-year period preceding this proposal been convicted of
or had a civil judgement rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes or falsification
or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph 1.b of this certification; and
d. Have not within a three-year period preceding this application/proposal had one
or more public transactions (Federal, State, or local) terminated for cause or
default.
2. Where the prospective primary participant is unable to certify to any of the statements
in this certification, such prospective participant shall submit an explanation to the City
of Miami.
/0~ 01P- c°''s
Date
Title: Executive Director
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
The foregoing instrument was acknowledged before me by m an/s of L physical presence or ❑
online notarization, this , day of ee tof#f 20 c ,Si
Ruben Santana/Exec�1;4 RIPttector of Sunshine For All, Inc
a Not for profit &_-oor l i ;'pn behalf of the corporation. Hei � rs + ovally known to
me or has prtrdrsc��?Expiros �_ � .1-,as ide
01 !co Rite' Pineda Arrsaya
[Notary Seal]: ;. Milt,Coemrnission 4:],
by
EXIIIBIT F
SWORN STATEMENT PURSUANT TO SECTION 287.533(3)(A).
FLORIDA STATUTES ON PUBLIC ENTITY CRIME
THIS FORM MUST BE SIGNED AND SWORN TO IN Ti- E PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to City of Miami
by Ruben Santana/Executive Director
for
(Print this individual's name and title)
Sunshine For All, Inc
(Print name of entity submitting statements)
whose business address is 1407 SW 22 ST MIAMI Fi_ 33145
and if applicable is Federal Employer Identification Number (FEIN) is 37-1502184
tithe entity has no FEIN, include the Social Security Number of the individual signing this sworn
Statement:
2. I understand that a "public entity crime" as defined in paragraph 287.133(1)(a), Florida Statutes,
mean a violation of any state or federal law by a person with respect to and directly related to the
transactions of business with any public entity or with an agency or political subdivision of any
other state or with the United States including, but not limited to any bid or contract for goods or
services to be provided to any public entity or any agency or political subdivision of any other state
or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy. or material misrepresentation.
3. I understand that "convicted" or "convection" as defined in Paragraph 287.133(1)(b), Florida
Statutes means a finding of guilt or a conviction of a public entity crime, with or without
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a Jury verdict, nonjury trial, or entry of
a plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defined in paragraph 287.133(1)(a), Florida Statutes, means:
1. A predecessor or successor of a person convicted of public entity crime; or
2. An entity under the control of any natural person who is active in the management ol'the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executives, partners, shareholders, employees, members, and agents who are active
in the management of an affiliate. The ownership by one person of shares constituting a
controlling interest in another person, or a pooling of equipment or income among persons when
not for fair market value under an arm's length agreement, shall be a prima facie case that one
person controls another person. A person who knowingly enters into a joint venture with a person
who has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the legal
power to enter into a binding contract and which bids or applies to bid on contracts for the provision
of goods or services let by a public entity, or which otherwise transacts or applies to transact
business with a public entity. The tetra "person" includes those officers, executives, partners,
shareholders, employees, members, and agents who are active in management of an entity.
6. Based on information and belief, the statement which I have marked below is true in a relation
to the entity submitting this sworn statement. (Please indicate witb an "X" which statement
applies).
X Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives. partners, shareholders., employees, members, or agents who are active in the
management of the entity, or any affiliate of the entity has been charged with and convicted of a
public entity crime within the past 36 months.
The entity submitting this sworn statement, or one or more of its officers. directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime within the past 36 months. AND (Please indicate which additional statement
applies).
The entity submitting this sworn statement. or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or agents who arc active in the management of the entity, or an affiliate
ofthe entity has been charged with and convicted of a public entity crime within the past 36 months.
However, there has been a subsequent proceeding before a Hearing Officers ofthe State of Florida,
Division of Administrative Hearings and the Final Order by the Hearing Officer determined that it
was not in the public interest to place the entity submitting this sworn statement on the convicted
vendor list. (Attached is a copy of the final order).
1 UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO TIIE CONTRACTING
OFFICER FOR TIIE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE
1S FOR THE PUBLIC ENTITY ONLY AND, THATTHIS FORM IS VALID THROUGH
DECEii\1BER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED AND FOR THE
PERIOD OF THE CONTRACT ENTERED INTO, WFIICIEVER PERIOD IS LONGER,
I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY
PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD
AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY
TWO OF ANY CHANGE IN TIIF INFORMATION CONTAINED IN THIS FORM.
/e --�—0L+o07..5
Date
Title: Executive Director
STATE OF FLORIDA
COUNTY OF MIAMI-DADS
The foregoing instrument was acknowledged before me by mn of I physical presence or 0
online notarization, this 2c day of 4°,G7e:11 G`e- 20 .,7 f by
Ruben Santana/Executive Director of Sunshine For All, Inc ,
a Not far profit corporation, on behalf of the corporation. He/she a nal]y known to
me or has produced ,`,` i; slin,rii;, „rf,' as iden
,.� 'C�` expires (J`�� J err
D 712612029 it's
[Notary Seal]: A
Ritxei Pinada Amaya Q
U Commission _
:'� I-lh 659061 � ,:f
,',/f'r'J0 F, i F �►►►'
INSURANCE EXHIBIT G
INSURANCE REQUIREMENTS FOR A CERTIFICATE OF
INSURANCE HQS HOUSING INSPECTION SERVICES
I. Commercial General Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $1,000,000
General Aggregate Limit S 2,000,000
Products/Cornpleted Operations S I,000,000
Personal and Advertising Injury $1,000,000
B. Endorsements Required
City of Miami listed as an additional insured
Primary Insurance Clause Endorsement
Premises and Operations Liability
Contingent and Contractual Exposures
11. Business Automobile Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Any Auto, Owned or Scheduled Autos
Including Hired, Borrowed or Non -Owned Autos
Any One Accident S 1,000,000
13. Endorsements Required
City of Miami listed as an additional insured
LIT. Worker's Compensation
Limits of Liability
Statutory -State of Florida
Employer's Liability
A. Limits of Liability
$100,000 for bodily injury caused by an accident, each accident.
$100,000 for bodily injury caused by disease, each employee
$500,000 for bodily injury caused by disease, policy limit
IV. Crime Coverage
Employee Theft and Forgery and Alteration Included
A. Limits of Liability
City of Miami listed as loss payee.
$200,000
The above policies shall provide the City of Miami with written notice of
cancellation or material change from the insurer in accordance to policy provisions.
Companies authorized to do business in the State of Florida, with the following
qualifications, shall issue all insurance policies required above:
The company must be rated no Tess than "A-" as to management, and no less
than "Class V" as to Financial Strength, by the Latest edition of Best's Insurance
Guide, published by A.M. Best Company, €ldwick, New Jersey, or its
equivalent. Ali policies and for certificates of insurance are subject to review and
verification by Risk Management prior to insurance approval.
A� co CERTIFICATE OF LIABILITY INSURANCE
nAU5/1420/MINDO25YY1
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the po icy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in Ifeu of such endorsement(s).
PRODUCER
GGA Insurance 8 Bonds
10689 N. Kendall Drive
Suite 208
Miami FL 33175
CONTACT Ileana Gawp
NAME:
tHHC No. Ent): 630-4777 FAX NoI: OW279-3022
E-HAIL icancio@ggaig.com
ADDRESS:
tNSURERIS) AFFORDING COVERAGE
NAIC r
tNSURERA: Lloyds of London
INSURED
Sunshine For All Inc
1407 SW 22 ST
Miami FL 33145
INSURER 0 :
INSURERC:
INSURER D:
INSURER E :
INSURER F:
COVERAGES
CERTIFICATE NUMBER: CL2551424332
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REOUIREMEN I TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IN3R
LIR
TYPE OF INSURANCE
' 6
INSD
' t .
WVD
- POLICY NUMBER
POLICY EFr
IMMIDDIYYYYI
POLICY EXP
(MMIDD(YYYY)
LIMITS
A
COMMERCIAL GENERAL LIABILITY
Y
ME0183965525
05/04/2025
05104i2026
EACH OCCURRENCE
5 1,000,000
DAMAGE TO RENTED
PREMISES (Ea occurrence)
50,000
5
CLAIMS-P1AOE OCCUR
MED EXP (Any one person)
5 5.000
PERSONAL&ADVINJURY
$ 1,000.000
GENERAL AGGREGATE
$ 2,000,000
GEN'LAGGREGATE
LIMIT APPLIES PER:
POLICY • ri � oTHeR: LOC
PRODUCTS - COMP/OP AGG
5 1,O0D,000
Hired Non -Owned Auto
5
AUTOMOBILE
r
_
LIABILITY
ANY AUTO
OWNED
AUTOS ONLY
HIRED
AUTOS ONLY
SCHEDULED
AUTOS
NON•OWNED
AUTOS ONLY
COMBINED SINGLE LIMIT
(Ea accident)
s
9ODILY INJURY (Per person)
S
9ODILY INJURY (Per accklenl)
5
PROPERTY DAMAGE
(Per accidenl)
3
5
�_
UMBRELLA LIAR
EXCESS LIAO
_
OCCUR
CLAIMS&MADE
EACH OCCURRENCE _
5
AGGREGATE
S
5
DED RETENTION 5
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY y f N
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICERIMEMBER EXCLUDED?
;Mandatory in NHI
If yes, describe under
DESCRIPTION OF OPERATIONS below
NIA
_
PER i OTH-
STATUTE ER
E.L. EACH ACCIDENT
5
EL. DISEASE - EA EMPLOYEE
5
E.L. DISEASE - POLICY LIMIT
5
A
Professional Liability
ME0153065525
05;04/2025
05/04/2026
Each Claim
Aggregate
Retention
$250,000
S750,000
$1,000
DESCRIPTION OF OPERATORS I LOCATIONS I VEHICLES IACORD 101, Additional Remarks Schedule, may be attached If more space is required)
City of Miami is listed as an Additional Insured with respect to the General Liability on a Primary and Non -Contributory Basis when required by written
contract.
30 Day Notice of Cancellation Applies
(Hired/Non-Owned Auto Included within GL Policy)
CERTIFICATE HOLDER
CANCELLATION
City of Miami
444 SW 2nd Ave. 2nd Floor
Miami
FL 33130
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2015103)
01988.2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered rnarks of ACORD
r ®
AO Ro CERTIFICATE OF LIABILITY INSURANCE
DNY
DATE (MM/OD/TINY)
otiMFVD025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Automatic Data Processing Insurance Agency, ]ric.
1 Adp Boulevard
Roseland NJ 07068
NAMEACT Automatic Data Processing Insurance Agency, Inc.
PHONNo, E<I}I 1-800-524-7024 FAXAj No):
E-MAIL
ADDRESS:
iNSURER(S) AFFORDING COVERAGE
NAIL r
INSURER A : The Pie Insurance Company
21857
INSURED SUNSHINE FOR ALL INC
1407 SW 22 Street
Miami FL 33145
INSURER B:
INSURER C :
INSURER D
INSURER E:
INSURER F:
COVERAGES
CERTIFICATE NUMBER: 4109284
REVISION NUMBER:
THIS I5 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
!NSA
LTR
TYPE OF INSURANCE
ADDL
INSD
SUER
WVD
POLICY NUMBER
POLICY EFF
(MMIDDIYYYY)
POLICY EXP
(MMIDDIYYYY)
LIMITS
COMMERCIALGENERAL
LIABILITY
1 1 OCCURDAMAGE
EACH OCCURRENCE
S
'
CLAIMS -MADE
i 0-RENT
PREMISES (Ea occurrrrence)
S
MED EXP (Any one person)
5
PERSONAL5 ADVINJURY
5
GEN'L
J
AGGREGATE LIMIT
APPLIElS PER.
LOG
GENERAL AGGREGATE
5
POLICY JPER
PRODUCTS -COMPIOPAGG
$
OTHER:
$
AUTOMOBILE
_
LIABILITY
ANY AUTO
OWNED
SCHEDULED
AUTOS
AUTOS ONLY
COMBINED SINGLE LIMIT
[Ea occident)
$
BODILY INJURY (Per person)
5
BODILY INJURY (Per acddem)
$
$
—
(Per a cciddentDAMAtsE--
UMBRELLA LiAB
EXCESS AB
!JAB
OCCUR
OCCURRENCE
S
H CLAIMS -MADE
AGGREGATE
—
S
DED RETENTIONS
E
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETORIPARTNERIEXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory In NH)
5 yes, describe under
DESCRIPTION OF OPERATIONS
YIN
N/A
N
WCPI1831628.000
12/2N2024
12/27/2025
))
%\ STATUTE OTTH-
EL. EACH ACCIDENT
$ 100,000
N
E.L. DISEASE - EA EMPLOYEE
S 100,000
below
E.L. DISEASE - POLICY LIMIT
S 500,000
DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached it more space is required)
CERTIFICATE HOLDER
CANCELLATION
City of Miami
444 SW 2nd Avenue
Miami
FL 33130
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, 'NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
@ 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
ANTI -HUMAN TRAFFICKING
.AFFIDAVIT
1. The undersigned affirms, certifies, attests, and stipulates as follows:
a. The entity/individual is a nongovernmental entity authorized to transact business
in the State of Florida (hereinafter, "nongovernmental entity").
b. The nongovernmental entity is either executing, renewing, or extending a contract
(including, but not limited to, any amendments, as applicable) with the City of
Miami ("City") or one of its agencies, authorities, boards, trusts, or other City
entity which constitutes a governmental entity as defined in Section 287.138(1),
Florida Statutes (2024).
c. The nongovernmental entity is not in violation of Section 787.06, Florida Statutes
(2024), titled "Human Trafficking."
d. The nongovernmental entity does not use "coercion" for labor or services as
defined in Section 787.06, Florida Statutes (2024).
2. Under penalties of perjury, pursuant to Section 92.525, Florida Statutes, I declare the
following:
a. 1 have read and understand the foregoing Anti -Human Trafficking Affidavit and
that the facts, statements and representations provided in Section 1 are true and
correct.
b. I am an officer, a representative, or individual of the nongovernmental entity
authorized to execute this Anti -Human Trafficking Affidavit.
FURTHER AFF1ANT SAYETH NAUGHT.
Nongovernmental Entity/Individual:
Name: Rub
Signa
Office Address: 1417 SW 22nd ST.
SUNSHINE FOR ALL, INC
Miami, FL 33145
Email Address: rsaiitana@sunshine4ail.org Main Phone Number: (305) 285 3217
Olivera, Rosemary
From: Galo, Monica
Sent: Monday, March 16, 2026 2:01 PM
To: Olivera, Rosemary; Ewan, Nicole; Hannon, Todd
Subject: Complete Agreement Sunshine For All HOME HQS $40,000.00
Attachments: Executed Agreement.pdf
Good morning, Todd,
Please find attached the fully executed copy of an agreements from DocuSign that is to be considered an
original agreement for your records.
Thank you,
Administrative Aide 11
Department of Housing
and Community Development
444 SW 2 Ave. 3RD Floor
Miami, Fl 33130
305-416-1976
mgalo@miami.gov
1