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HomeMy WebLinkAbout24088AGREEMENT INFORMATION AGREEMENT NUMBER 24088 NAME/TYPE OF AGREEMENT SEOPW CRA & HUMAN RESOURCES OF MIAMI, INC. DESCRIPTION GRANT AGREEMENT/INCREASE WAGES OF OVERTOWN BEAUTIFICATION TEAM/FILE ID: 12344/CRA-R-22-0028 EFFECTIVE DATE August 1, 2022 ATTESTED BY TODD B. HANNON ATTESTED DATE 9/14/2022 DATE RECEIVED FROM ISSUING DEPT. 9/29/2022 NOTE GRANT AGREEMENT This GRANT AGREEMENT ("Agreement") is made as of this 03/ day of August ("Effective Date") by and between the SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY, a public agency and body corporate created pursuant to Section 163.356, Florida Statutes (the "SEOPW CRA"), and HUMAN RESOURCES OF MIAMI, INC., a Florida non-profit corporation ("Grantee"). RECITALS A. WHEREAS, the SEOPW CRA is responsible for carrying out community redevelopment activities and projects within its Redevelopment Area in accordance with the 2018 Southeast Overtown/Park West Community Updated Redevelopment Plan, as amended and restated (the "Updated Plan"); and B. WHEREAS, Section 2, Goal 4, at page 10 of the Updated Plan lists the "creat[ion of] jobs within the community" as a stated redevelopment goal; and C. WHEREAS, Section 2, Goal 6, at page 10 of the Updated Plan also lists "[i]mprove[ment of] the [q]uality of [1]ife for residents" as a stated redevelopment goal; and D. WHEREAS, Section 2, Principle 4, at page 13 of the Updated Plan provides "that employment opportunities be made available to existing residents ... " as a stated redevelopment principle; and E. WHEREAS, Section 2, Principle 10, at page 15, of the Updated Plan also lists "[m]aintenance of public streets and spaces must occur" as a stated redevelopment principle; and F. WHEREAS, since 2011 the Grantee has overseen the Blue Shirts, which provides on- the-job training and employment opportunities to residents from the Redevelopment Area who provide landscaping maintenance, through its second -chance job creation program designed to give Overtown residents an opportunity to work in Overtown (the "Program"). Blue Shirts increased service to Northwest 20th Street along 3rd Avenue and 2nd Court to Northwest 2nd Avenue; and G. WHEREAS, on July 28, 2022, the Board of Commissioners passed and adopted Resolution No. CRA-R-22-0028 attached hereto as Exhibit "A", authorizing an additional grant, in an amount not to exceed One Thousand Five Hundred Thousand Dollars and No Cents ($100,500.00) to Grantee to underwrite costs associated with the Program (the "Grant"); and H. WHEREAS, at the SEOPW CRA's sole option, this Agreement and Grantee's Grant may be renewed for one additional one-year period; and I. WHEREAS, the parties wish to enter into this Agreement to set forth the terms and conditions relating to the use of the Grant. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein and other good and valuable consideration, receipt and sufficient of which is hereby acknowledged, the SEOPW CRA and Grantee agree as follows: 1. RECITALS. The Recitals to this Agreement are true and correct and are incorporated herein by referenced and made a part hereof. 2. GRANT. Subject to the terms and conditions set forth herein and Grantee's compliance with all its obligations hereunder, the SEOPW CRA hereby agrees to make available, to Grantee, the Grant to be used for the purpose and disbursed in the manner hereinafter provided. 3. USE OF GRANT. The Grant shall be used to underwrite costs associated with the Program, in accordance with Scope of Work and Budget in Exhibit "B", attached hereto and incorporated herein. The SEOPW CRA is not obligated to expend additional funds beyond the approved grant. 4. TERM. a. INITIAL TERM. The term of this Agreement shall commence on the Effective Date written above and shall terminate upon the earlier of one (1) year from the Effective Date written above, full disbursement of One -Thousand Five Hundred Thousand Dollars and No Cents ($100,500.00) or earlier as provided for herein; provided, however, that the following rights of the SEOPW CRA shall survive the expiration or early termination of this Agreement: to audit or inspect; to require reversion of assets; to enforce representations, warranties, and certifications; to exercise entitlement to remedies, limitation of liability, indemnification, and recovery of fees and costs. b. RENEWAL OPTION. At the SEOPW CRA's sole option, this Agreement and Grantee's Grant may be renewed for one additional one-year term. 5. DISBURSEMENT OF GRANT. a. GENERALLY. Subject to the terms and conditions contained in this Agreement, the SEOPW CRA shall make available to Grantee up to Five -Hundred Thousand Dollars and No Cents ($500,000.00). In no event shall payments to Grantee under this Agreement exceed Five - Hundred Thousand Dollars and No Cents ($500,000.00). Payments shall be made to Grantee or directly to vendors on behalf of Grantee, only after the SEOPW CRA has received and approved requests for disbursement in accordance with the SEOPW CRA and Grantee approved Scope of Work and Budget. b. REQUESTS FOR DISBURSEMENT OF GRANT FUNDS. All requests for the disbursement of grant funds shall be submitted in writing to the SEOPW CRA by Grantee's authorized representative prior to the termination of this Agreement. All such requests must be accompanied by supporting documents reflecting the use of grant funds in accordance with the Program's approved Scope of Work and Budget, as reflected in Exhibit "B". For purposes of this Agreement, "supporting documentation" may include invoices, receipts, photographs, and any other materials evidencing the expense incurred. Grantee agrees that all invoices or receipts reflecting the expenses incurred in connection to the Program shall be in Grantee's name, and not in the name of the SEOPW CRA in light of Grantee's inability to bind the SEOPW CRA to any legal and/or monetary obligation whatsoever. The SEOPW CRA reserves the right to request additional supporting documentation for any expenditures, and the SEOPW CRA reserves the right to deny any and all requests it deems to be outside of the approved Scope of Work and Budget. Grantee's failure to provide additional supporting documentation or explanation regarding expenses incurred, when requested by the SEOPW CRA, shall serve as grounds for immediate termination of this Agreement, and Grantee solely shall bear all costs associated with any expenditures not approved by the SEOPW CRA. c. CASH TRANSACTIONS PROHIBITED. The parties agree that no payment will be made to Grantee as a reimbursement for any Program -specific expenditure paid in cash. Grantee acknowledges that a cash transaction is insufficient per se to comply with record -keeping requirements under this Agreement. d. NO ADVANCE PAYMENTS. The SEOPW CRA shall not make advance payments to the Grantee or Grantee's vendors for services not performed or for goods, materials, or equipment which have not been delivered to the Grantee for use in connection with the Program. 6. COMPLIANCE WITH POLICIES AND PROCEDURES. Grantee understands that the use of the Grant is subject to specific reporting, record keeping, administrative, and contracting guidelines and other requirements affecting the SEOPW CRA's activities in issuing the Grant. The SEOPW CRA agrees to provide notice of said guidelines and other requirements to Grantee in advance of requiring compliance with same. Without limiting the generality of the foregoing, Grantee represents and warrants that it will comply, and the Grant will be used in accordance with all applicable federal, state and local codes, laws, rules, and regulations. 7. REMEDIES FOR NON-COMPLIANCE. If Grantee fails to perform any of its obligations or covenants hereunder, or materially breaches any of the terms contained in this Agreement, the SEOPW CRA shall have the right to take one or more of the following actions: a. Withhold cash payments, pending correction of the deficiency byGrantee; b. Recover payments made to Grantee; c. Disallow (that is, deny the use of the Grant for) all or part of the cost for the activity or action not in compliance; d. Withhold further awards for the Program; or e. Take such other remedies that may be legally permitted. 8. RECORDS AND REPORTS/AUDITS AND EVALUATION. a. PUBLIC RECORDS; MAINTENANCE OF RECORDS. This Agreement shall be subject to Florida's Public Records Laws, Chapter 119, Florida Statutes. The parties understand the broad nature of these laws and agree to comply with Florida's Public Records Laws, and laws relating to records retention. Moreover, in furtherance of the SEOPW CRA's audit rights in Section 8(c) below, the Grantee acknowledges and accepts the SEOPW CRA's right to access the Grantee's records, legal representatives', and contractors' records, and the obligation of the Grantees to retain and to make those records available upon request, and in accordance with all applicable laws. The Grantee shall keep and maintain records to show its compliance with this Agreement. In addition, the Grantee's contractors and subcontractors must make available, upon the SEOPW CRA's request, any books, documents, papers, and records which are directly pertinent to this specific Agreement for the purpose of making audit, examination, excerpts, and transcriptions. The Grantee, its contractors and subcontractors shall retain records related to this Agreement or the Program for a period of five (5) years after the expiration, early termination or cancellation of this Agreement. b. REPORTS. The Grantee shall deliver to the SEOPW CRA reports relating to the use of the Grant to the SEOPW CRA on a monthly basis, including details regarding supportive services provided to residents of the Redevelopment Area. Failure to provide said reports shall result in grant funds being withheld until Grantee has complied with this provision. Thereafter, continued failure by Grantee in providing such reports shall be considered a default under this Agreement. c. AUDIT RIGHTS. The SEOPW CRA shall have the right to conduct audits of the Grantee's records pertaining to the Grant and to visit the Program, in order to conduct its monitoring and evaluation activities. Grantee agrees to cooperate with the SEOPW CRA in the performance of these activities. Such audits shall take place at a mutually agreeable date and time. d. FAILURE TO COMPLY. Grantee's failure to comply with these requirements or the receipt or discovery (by monitoring or evaluation) by the SEOPW CRA of any inconsistent, incomplete, or inadequate information shall be grounds for the immediate termination of this Agreement by the SEOPW CRA. 9. UNUSED FUNDS. Upon the expiration of the term of this Agreement, Grantee shall transfer to the SEOPW CRA any unused Grant funds on hand at the time of such expiration. 10. REPRESENTATIONS; WARRANTIE S; CERTIFICATIONS. Grantee represents, warrants, and certifies the following: a. INVOICES. Invoices for all expenditures paid for by Grant shall be submitted to the SEOPW CRA for review and approval in accordance with the terms set forth in this Agreement. Grantee, through its authorized representative, shall certify that work reflected in said invoices has, in fact, been performed in accordance with the Scope of Work and Budget set forth in Exhibit"B". b. EXPENDITURES. Funds disbursed under the Grant shall be used solely for the Program in accordance with the Scope of Work and Budget set forth in Exhibit "B". All expenditures of the Grant will be made in accordance with the provisions of this Agreement. c. SEPARATE ACCOUNTS. The Grant shall not be co -mingled with any other funds, and separate accounts and accounting records will be maintained. d. POLITICAL ACTIVITIES. No expenditure of Grant funds shall be used for political activities. e. LIABILITY GENERALLY. Grantee shall be liable to the SEOPW CRA for the amount of the Grant expended in a manner inconsistent with this Agreement. f. AUTHORITY. This Agreement has been duly authorized by all necessary actions on the part of, and has been, or will be, duly executed and delivered by Grantee, and neither the execution and delivery hereof, nor compliance with the terms and provisions hereof: (i) requires the approval and consent of any other party, except such as have been duly obtained or as are specifically noted herein; (ii) contravenes any existing law, judgment, governmental rule, regulation, or order applicable to or binding on any indenture, mortgage, deed of trust, bank loan, or credit agreement, applicable ordinances, resolutions, or on the date of this Agreement, any other agreement or instrument to which the Grantee is a party; or (iii) contravenes or results in any breach of, or default under any other agreement to which the Grantee is a party, or results in the creation of any lien or encumbrances upon any property of the Grantee. 11. NON-DISCRIMINATION. Grantee, for itself and on behalf of its contractors and sub- contractors, agrees that it shall not discriminate on the basis of race, sex, color, religion, national origin, age, disability, or any other protected class prescribed by law in connection with its performance under this Agreement. Furthermore, Grantee represents that no otherwise qualified individual shall, solely, by reason of his/her race, sex, color, religion, national origin, age, disability or any other member of a protected class be excluded from the participation in, be denied benefits of, or be subjected to discrimination under any program or activity receiving financial assistance pursuant to this Agreement. 12. CONFLICT OF INTEREST. Grantee is familiar with the following provisions regarding conflict of interest in the performance of this Agreement by Grantee. Grantee covenants, represents, and warrants that it will comply with all such conflict -of -interest provisions: a. Code of the City of Miami, Florida, Chapter 2, Article V. b. Miami -Dade County Code, Section 2-11.1. 13. CONTINGENCY. Funding for this Agreement is contingent on the availability of funds and continued authorization for Program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, or change in regulations. The SEOPW CRA shall not be liable to Grantee for amendment or termination of this Agreement pursuant to this Section. 14. MARKETING. a. PUBLICATION. In the event Grantee wishes to engage in any marketing efforts, Grantee shall, if approved by the SEOPW CRA in accordance with Section 14(b) below, produce, publish, advertise, disclose, or exhibit the SEOPW CRA's name and/or logo, in acknowledgement of the SEOPW CRA's contribution to the Program, in all forms of media and communications created by Grantee for the purpose of publication, promotion, illustration, advertising, trade, or any other lawful purpose, including but not limited to stationary, newspapers, periodicals, billboards, posters, email, direct mail, flyers, telephone, public events, and television, radio, or internet advertisements or interviews. Grantee's acknowledgement shall consist of the following: "Sponsored by the Southeast Overtown/Park West Community Redevelopment Agency." b. APPROVAL. The SEOPW CRA shall have the right to approve the form and placement of all acknowledgements described in Section 14(a) above, which approval shall not be unreasonably withheld. c. LIMITED USE. Grantee further agrees that the SEOPW CRA's name and logo may not be otherwise used, copied, reproduced, altered in any manner, or sold to others for purposes other than those specified in this Agreement. Nothing in this Agreement, or in Grantee's use of the SEOPW CRA's name and logo, confers or may be construed as conferring upon Grantee any right, title, or interest whatsoever in the SEOPW CRA's name and logo beyond the right granted in this Agreement. 15. DEFAULT. If Grantee fails to comply with any term or condition of this Agreement, or fails to perform any of Grantee's obligations hereunder, and Grantee does not cure such failure within thirty (30) days following receipt of written notice from the SEOPW CRA that such failure has occurred, then Grantee shall be in default. Upon the occurrence of such default hereunder the SEOPW CRA, in addition to all remedies available to it by law, may immediately, upon written notice to Grantee, terminate this Agreement whereupon all payments, advances, or other compensation paid by the SEOPW CRA directly to Grantee and utilized by Grantee in violation of this Agreement shall be immediately returned to the SEOPW CRA. Grantee understands and agrees that termination of this Agreement under this section shall not release Grantee from any obligation accruing prior to the effective date of termination. 16. NO LIABILITY. In consideration for the Grant, Grantee hereby waives, releases, and discharges the City of Miami, the SEOPW CRA, its Board of Commissioners, officers, employees, agents, representatives, and attorneys, whether disclosed or undisclosed, any and all liability for any injury or damage of any kind which may hereafter accrue to Grantee, its officers, directors, members, employees, agents, or representatives, with respect to any of the provisions of this Agreement or performance under this Agreement. 17. SPECIFIC PERFORMANCE. In the event of breach of this Agreement by the SEOPW CRA, Grantee may only seek specific performance of this Agreement and any recovery shall be limited to the grant funding authorized for the Services provided herein. In no event shall the SEOPW CRA be liable to Grantee for any additional compensation, other than that provided herein. 18. INDEMNIFICATION OF THE SEOPW CRA. The Grantee agrees to indemnify, defend, protect, and hold harmless the City of Miami, the SEOPW CRA, its Board of Commissioners, officers, employees, agents, representatives, and attorneys from and against all loss, costs, penalties, fines, damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to as "liabilities") for reason of any injury to or death of any person or damage to or destruction or loss of any property arising out of, resulting from or in connection with: (i) the performance or non- performance of the services, supplies, materials and equipment contemplated by this Agreement or the Program, whether directly or indirectly caused, in whole or in part, by any act, omission, default, professional errors or omissions, or negligence (whether active or passive) of Grantee or its employees, agents, or subcontractors (collectively referred to as "Grantee"), regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent or contributing) by any act, omission, default, breach, or negligence (whether active or passive) of the SEOPW CRA, unless such injuries or damages are ultimately proven to be the result of grossly negligent or willful acts or omissions on the part of the SEOPW CRA; or (ii) the failures of Grantee to comply with any of the paragraphs provisions herein; or (iii) the failure of Grantee to conform to statutes, ordinances, or other regulations, or requirements of any governmental authority, federal, state, county, or city in connection with the granting or performance of this Agreement, or any amendment to this Agreement. Grantee expressly agrees to indemnify and hold harmless the SEOPW CRA, from and against all liabilities which may be asserted by 'an employee or former employee of Grantee, any of subcontractors, or participants in the Program, as provided above, for which Grantee's liability to such employee, former employee, subcontractor, or participant would otherwise be limited to payments under state Worker's Compensation or similar laws. 19. INSURANCE. Grantee shall, at all times during the term hereof, maintain such insurance coverage as provided in Exhibit "C" attached hereto and incorporated herein, All such insurance, including renewals, shall be subject to the approval of the SEOPW CRA, or the City of Miami (which approval shall not be unreasonably withheld) for adequacy of protection and evidence of such coverage shall be furnished to the SEOPW CRA on Certificates of Insurance indicating such insurance to be in force and effect and providing that it will not be canceled, or materially changed during the performance of the Program under this Agreement without thirty (30) calendar days prior written notice (or in accordance to policy provisions) to the SEOPW CRA. Completed Certificates of Insurance shall be filed with the SEOPW CRA, to the extent practicable, prior to the performance of services hereunder, provided, however, that Grantee shall at any time upon request by SEOPW CRA file duplicate copies of the policies of such insurance with the SEOPW CRA. If, in the reasonable judgment of the SEOPW CRA, prevailing conditions warrant the provision by Grantee of additional liability insurance coverage or coverage which is different in kind, the SEOPW CRA reserves the right to require the provision by Grantee of an amount of coverage different from the amounts or kind previously required and shall afford written notice of such change in requirements thirty (30) days prior to the date on which the requirements shall take effect. Should Grantee fail or refuse to satisfy the requirement of changed coverage within thirty (30) days following the SEOPW CRA's written notice, this Agreement shall be considered terminated on the date the required change in policy coverage would otherwise take effect. Upon such termination, the SEOPW CRA shall pay Grantee expenses incurred for the Program, prior to the date of termination but shall not be liable to Grantee for any additional compensation, or for any consequential or incidental damages. 20. DISPUTES. In the event of a dispute between the Executive Director of the SEOPW CRA and Grantee as to the terms and conditions of this Agreement, the Executive Director of the SEOPW CRA and Grantee shall proceed in good faith to resolve the dispute. If the parties are not able to resolve the dispute within thirty (30) days of written notice to the other, the dispute shall be submitted to the SEOPW CRA's Board of Commissioners for resolution within ninety (90) days of the expiration of such thirty (30) day period or such longer period as may be agreed to by the parties to this Agreement. The Board's decision shall be deemed final and binding on the parties. 21. INTERPRETATION. a. CAPTIONS. The captions in this Agreement are for convenience only and are not a part of this Agreement and do not in any way define, limit, describe or amplify the terms and provisions of this Agreement or the scope or intent thereof. b. ENTIRE AGREEMENT. This instrument constitutes the sole and only agreement of the parties hereto relating to the Grant, and correctly set forth the rights, duties, and obligations of the parties. There are no collateral or oral agreements or understandings between the SEOPW CRA and Grantee relating to the Agreement. Any promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. This Agreement shall not be modified in any manner except by an instrument in writing executed by the parties. The masculine (or neuter) pronoun and the singular number shall include the masculine, feminine and neuter genders and the singular and plural number. The word "including" followed by any specific item(s) is deemed to refer to examples rather than to be words of limitation. c. CONTRACTUAL INTERPRETATION. Should the provisions of this Agreement require judicial or arbitral interpretation, it is agreed that the judicial or arbitral body interpreting or construing the same shall not apply the assumption that the terms hereof shall be more strictly construed against one party by reason of the rule of construction that an instrument is to be construed more strictly against the party which itself or through its agents prepared same, it being agreed that the agents of both parties have equally participated in the preparation of this Agreement. d. COVENANTS. Each covenant, agreement, obligation, term, condition, or other provision herein contained shall be deemed and construed as a separate and independent covenant of the party bound by, undertaking or making the same, not dependent on any other provision of this Agreement unless otherwise expressly provided. All of the terms and conditions set forth in this Agreement shall apply throughout the term of this Agreement unless otherwise expressly set forth herein. e. CONFLICTING TERMS. In the event of conflict between the terms of this Agreement and any terms or conditions contained in any attached documents, the terms of this Agreement shall govern. f. WAIVER. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. g. SEVERABILITY. Should any provision contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida, then such provision shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable to conform with such laws, that same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. h. THIRD -PARTY BENEFICIARIES. No provision of this Agreement shall, in any way, inure to the benefit of any third party so as to make such third party a beneficiary of this Agreement, or of any one or more of the terms hereof or otherwise give rise to any cause of action in any party not a party hereto. 22. AMENDMENTS. No amendment to this Agreement shall be binding on either party, unless in writing and signed by both parties. 23. DOCUMENT OWNERSHIP. Upon request by the SEOPW CRA, all documents developed by Grantee shall be delivered to the SEOPWCRA upon completion of this Agreement, and may be used by the SEOPW CRA, without restriction or limitation. Grantee agrees that all documents maintained and generated pursuant to this Agreement shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes. It is further understood by and between the parties that any document which is given by the SEOPW CRA to Grantee pursuant to this Agreement shall at all times remain the property of the SEOPW CRA and shall not be used by Grantee for any other purpose whatsoever, without the written consent of the SEOPW CRA. 24. AWARD OF AGREEMENT. Grantee warrants that it has not employed or retained any person employed by the SEOPW CRA to solicit or secure this Agreement, and that it has not offered to pay, paid, or agreed to pay any person employed by the SEOPW CRA any fee, commission percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of the Grant. 25. NON-DELEGABILITY. The obligations of Grantee under this Agreement shall not be delegated or assigned to any other party without the SEOPW CRA's prior written consent which may be withheld by the SEOPW CRA, in its sole discretion. 26. CONSTRUCTION. This Agreement shall be construed and enforced in accordance with Florida law. 27. TERMINATION. The SEOPW CRA reserves the right to terminate this Agreement, at any time for any reason upon giving five (5) days written notice of termination to Grantee. If this Agreement should be terminated by the SEOPW CRA, the SEOPW CRA will be relieved of all obligations under this Agreement. In no way shall the SEOPW CRA be subjected to any liability or exposure for the termination of this Agreement under this Section. 28. NOTICE. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail, addressed to the party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served, or, if by mail, on the fifth day after being posted, or the date of actual receipt or refusal of delivery, whichever is earlier. To SEOPW CRA: To Grantee: James McQueen, Executive Director Southeast Overtown/Park West Community Redevelopment Agency 819 N.W. 2nd Avenue, 3rd Floor Miami, FL 33136 Email: JMcQueen@miamigov.com With copy to: Vincent T. Brown, Esq., Staff Counsel Southeast Overtown/Park West Community Redevelopment Agency 819 N.W. 2nd Avenue, 3rd Floor Miami, FL 33136 Email: VTBrown(amiamigov.com Marcia Carty, President Human Resource of Miami, Inc. 915 NW 1st Avenue, Bay 3A Miami, FL 33136 Email: cartymarcia@yahoo.com 29. INDEPENDENT CONTRACTOR. Grantee, its contractors, subcontractors, employees, agents, and participants in the Program shall be deemed to be independent contractors, and not agents or employees of the SEOPW CRA, and shall not attain any rights or benefits under the civil service or retirement/pension programs of the SEOPW CRA, or any rights generally afforded its employees; further, they shall not be deemed entitled to Florida Workers' Compensation benefits as employees of the SEOPW CRA. 30. SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the parties hereto, and their respective heirs, executors, legal representatives, successors, and assigns. 31. MULTIPLE COUNTERPARTS AND ELECTRONIC SIGNATURES. This Agreement may be simultaneously executed in multiple counterparts, all of which shall constitute one and the same instrument, and each of which shall be deemed to be an original. The facsimile or other electronically delivered signatures of the parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals. 32. MISCELLANEOUS. a. In the event of any litigation between the parties under this Agreement, the parties shall bear their own attorneys' fees and costs at trial and appellate levels. b. Time shall be of the essence for each and every provision of this Agreement. c. All exhibits attached to this Agreement are incorporated in, and made a part of this Agreement. IN WITNESS WHEREOF, in consideratiot.of the mutual entry into this Agreement, for other good and valuable consideration, and intending to be legally bound, the SEOPW CRA and Grantee have executed this Agreement. ATTEST: o . d B. Hann Clerk of the Boa APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By:�_ Vincent T. Brown, Esq. Staff Counsel WITNESSES: By: Print: By: Print: SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY, a public agency and body corporate created pursuant to Section 163.356, Florida Statutes mess McQueen Executive Director APPROVED AS TO INSURANCE REQUIREMENTS: By_Frank Qomez (Aug 15, 2022 10:05 EDT) Anne Marie Sharpe Director of Risk Management HUMAN RESOURCES OF MIAMI, INC., a Florida non-profit corporation ("Grantee"): By: M`ia Carty Director [SIGNATURE PAGE TO GRANT AGREEMENT] Exhibit "A" CRA-R-22-0028 Southeast Overtown/Park West Community Redevelopment Agency Legislation CRA Resolution: CRA-R-22-0028 File Number: 12344 Final Action Date:7/28/2022 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING A FUNDS TO INCREASE HUMAN RESOURCES OF MIAMI, INC. ("FIRM"), IN AN AMOUNT NOT TO EXCEED $100,500.00, TO INCREASE THE WAGES OF THE OVERTOWN BEAUTIFICATION TEAM TO INCREASE SERVICE TO NORTHWEST 20TH STREET ALONG 3RD AVENUE AND 2ND COURT TO NORTHWEST 2ND AVENUE EFFECTIVE IMMEDIATELY; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY FOR SAID PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION; FUNDS TO BE ALLOCATED FROM SEOPW "OTHER GRANTS AND AIDS," ACCOUNT CODE NO.10050.920101.883000.0000.00000. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its Redevelopment Area in accordance with the 2018 Southeast Overtown/Park West Community Redevelopment Agency Updated Plan ("Updated Plan"); and WHEREAS, the SEOPW CRA has funded the Overtown Beautification Team ("Blue Shirts") for the past 11 years; and WHEREAS, SEOPW CRA authorizes to increase funds in an amount not to exceed $100,500.00 to increase services to Northwest 20th Street along 3rd Avenue and 2nd Court to Northwest 2nd Avenue effective immediately. WHEREAS, since 2011 Human Resources of Miami, Inc. ("HRM") has overseen Blue Shirts, which provides on-the-job training and employment opportunities to residents from the Redevelopment Area who are interested in landscaping maintenance; and WHEREAS, this is a second -chance job creation program designed to allow Overtown residents an opportunity to work in Overtown. Not only does the program provide job opportunities for local residents and low-income families, but the program also assists in beautifying the community and allowing for the clean-up of its neighborhoods; and WHEREAS, given HRM's success with residents, HRM has requested support to continue its operation of the Blue Shirts beginning on July 4, 2022, and ending on July 4, 2023; and WHEREAS, on July 22, 2021, the SEOPW CRA Board adopted CRA Resolution CRAR-21- 0021 to provide a grant to fIRM in the amount of $350,000.00 to fund the program for a two (2) year period from July 4, 2021 through July 4, 2023; and City of Miami Page 1 of 3 File ID: 12344 (Revision:) Printed On: 8/1/2022 File ID: 12344 Enactment Number: CRA-R-22-0028 WHEREAS, However, due to the continued effects of the COVID-19 Pandemic, the cost of living for marginal workers has been affected. SEOPW CRA Board adopted CRA Resolution CRA-R-21-0003 in the amount of $75,000.00 to increase the wages of the Overtown Beautification Team to provide a living wage. WHEREAS, pursuant to Section 163.340(9) of the Florida Statutes , "community redevelopment...means undertakings, activities, or projects...in a community redevelopment area for the elimination and prevention of the development or spread of slums and blight"; and WHEREAS, Section 2, Goal 4 at page 10 of the Updated Plan lists the "creati[on of] jobs within the community..." as a stated redevelopment goal; and WHEREAS, Section 2, Goal 6, at page 10 of the Updated Plan, lists the "[i]mprove[ment of] the [q]uality of [1]ife for residents" as a stated redevelopment goal; and WHEREAS, Section 2, Principle 4, at page 13, of the Updated Plan provides "that employment opportunities be made available to existing residents . .." as a stated redevelopment principle; and WHEREAS, Section 2, Principle 10 at page 15, of the Updated Plan also lists "[m]aintenance of public streets and spaces" as a stated redevelopment principle; and WHEREAS, the Board of Commissioners wish to authorize a grant to HRM, in an amount not to exceed $75,000.00 to increase the wages of the Blue Shirts; and WHEREAS, the Board of Commissioners finds that such a grant would further the aforementioned redevelopment goals and objectives. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The Board of Commissioners hereby authorizes a grant to Human Resources of Miami, Inc., in an amount not to exceed to $100,500.00 to increase service effective immediately. Section 3. The Executive Director is authorized to execute all documents necessary for the purposes set forth above. Section 4. The Executive Director is authorized to disburse funds, at his discretion, on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory documentation. Section 5. Funds are to be allocated from SEOPW "Other Grants and Aids," Account Code No. 10050.920101.883000.0000.00000. Section 6. This Resolution shall become effective immediately upon its adoption APPROVED AS TO FORM AND LEGAL SUFFICIENCY: City of Miami Page 2 of 3 File ID: 12344 (Revision:) Printed on: 8/1/2022 File ID: 12344 Enactment Number: CRA-R-22-0028 ;—Cainsel 7/22/2022 City of Miami Page 3 of 3 File ID: 12344 (Revision:) Printed on: 8/1/2022 Exhibit "B" Scope of Work TECHNICAL PROPOSAL FOR THE OPERATION OF OVERTOWN ENHANCEMENT TEAM SERVICES PILOT PROGRAM RFP 11-005 Continuation of Program 2022/2023 Submitted by HUMAN RESOURCES OF MIAMI, INC. 915 N. W. 1st Avenue Miami, Florida 33136 Telephone: (305) 907-9564 Fax: (305) 377-1242 TABLE OF CONTENTS SECTION A: TECHNICAL PROPOSAL 1. Narrative of Human Resources of Miami, Inc. 1 2. Nine Years Performing the Contract 2-7 3. Scope of Project 8-11 SECTION B: PRICE PROPOSAL 1. Price Proposal 12 2. Price Proposal Budget Narrative 13-16 SECTION C: 1. Group Pictures 17-18 SECTION A TECHNICAL PROPOSAL Narrative of Human Resources of Miami, Inc. Human Resources of Miami, Inc. is the most qualified and the best choice for this project, mainly because we are located in the Southeast Overtown/Park West area and have been here for many years. We did not move to the area to take advantage of any governmental benefits, we are here solely to serve the community. Originally, in 1999, we helped this area by registering more than 300 women who wanted to work but could not find employment nor possessed the skills to interview. Human Resource Staffing assisted the young ladies with training and placement with entities that needed massive numbers of employees or waitress, custodians for hotels, and landscaping. We are a part of the community through our cooperation with several faith -based organizations, and visited apartments and local stores, going door to door, offering assistance to the dwellers, both spiritually and with counseling. Through our relationship with McDonald's Playworld Community Development, Inc., a community - based corporation, we have walked the streets, been in and out of One Stop/Workforce, distributing flyers and enrolling teenagers in school, placing them in daycares for "free care" for the children of the teenagers, and we have provided counseling to pregnant women in the shelters located in the Overtown area, as well. We can be relied upon to provide services to this area, because we have, and often without reimbursement or financial resources from anyone. Another reason why Human Resources of Miami, Inc. is uniquely qualified to provide street cleaning and maintenance services to the Overtown area, is because both the management and leadership of the company, were born in Miami, Florida, and lived in this community during some stage of their lives — they either attended school, attended church, rode the bus, walked through the streets, and survived, not overcome by the challenges of this uniquely burdened community. Again, we are a part of this community. During the years of 2005 thru 2010, most of Human Resources of Miami, Inc.'s efforts were directed towards developing a product that the union workers of Miami Dade County School Board would be able to provide at a low cost, to cover both health and other risks that this level of employee faces. After many attempts, this effort was not completed, since the primary person (my husband) passed in 2010. Thus, as we regrouped in 2010, we focused more on our original mission of assisting the low- income, deficiently skilled worker, with finding employment in a highly competitive and complex society, such as Miami, Florida. Since 2010, this contract, Overtown Enhancement Team Services Pilot Program, is consistent with our game plan of self -empowerment by the community. By hiring eleven (11) employees from the Overtown community, there will be a ripple effect experienced throughout the community, not to mention, the increased level of self-esteem, pride, confidence, and ability to contribute to each individual family's household. Human Resources of Miami, Inc. would like to be a part of this endeavor. 1 The leaders of this proposed contract, retained by Human Resources of Miami, Inc., have leadership skills, as evidenced by their training, education, and experience, and will be able to manage and operate the shift, starting from 8:00 am until 3:00 pm, with a one hour lunch break. Even though this project started as a one-year pilot program, but with our continued success over the past nine years, we are requesting that we are provided funding for the year 2022-2023 (which will be our ELEVENTH YEAR being funded by CRA)!!!! The primary highlights for the year of 2021-2022 (our tenth year) were: • Picked up 20,099 bags of litter • Trained 18 individuals through our anti -litter and beautification program (COVID-19 impacted this statistic) • Placed 14 individuals into employment (eight more pending placement) • Our trainees attended 8 job fairs (COVID-19 reduction) • The trainees were interviewed thirty-seven (37) times • The trainees received fifteen (10) individual counseling sessions — career, general & spiritual for a total of 154 sessions • Drug testing completed for 11 trainees • Conducted 26 soft skill training classes • Completed anti -litter course and received certification • Completed landscaping course and received certification • Complied with all budgetary and contractual constraints • Maintained the expanded geographical area to include the swamp area • Developed, expanded, and maintained relationships with: o Jackson Soul Food (pressure cleaning and job placement for our trainees) o The Plaza (pressure cleaning and anti -litter services) o Suited for Success (resume and job interviewing skills and attire) o Lotus House (helping our female trainees with housing) o Career Source of South Florida Workforce (job placement) o Transitions, Inc. (job placement) o Gibson Park (get ice daily and occasional meetings) o City of Miami Overtown Net Office (community outreach, feeding homeless) o Camillus House (shelter for our workers when homeless) o House of Wings (Overtown Arts and Festivals & Soul Basel) o Community Work Training Program (job referrals and drug testing services) o Black Archives (using our trainees for security, cleaning, & pressure cleaning) o City of Miami Sanitation Department (dump our trash) o Folk Life (assembling tents, chairs and tables) o Business Resources Center (use conference rooms and job referrals) o Williams Park (access to their facility for our job fairs and use of their computers) o Regions Bank financial literacy skills updating and cashing the trainees' checks) o Overtown Performance Arts (assembling chairs and tables; pressure cleaning) The primary highlights for the year of 2020-2021 (our ninth year) were: • Picked up 20,099 bags of litter 2 • Trained 18 individuals through our anti -litter and beautification program (COVID-19 impacted this statistic) • Placed 14 individuals into employment (eight more pending placement) • Our trainees attended 8 job fairs (COVID-19 reduction) • The trainees were interviewed thirty-seven (37) times • The trainees received fifteen (10) individual counseling sessions — career, general & spiritual for a total of 154 sessions • Drug testing completed for 11 trainees • Conducted 26 soft skill training classes • Completed anti -litter course and received certification • Completed landscaping course and received certification • Complied with all budgetary and contractual constraints • Maintained the expanded geographical area to include the swamp area • Developed, expanded, and maintained relationships with: o Jackson Soul Food (pressure cleaning and job placement for our trainees) o The Plaza (pressure cleaning and anti -litter services) o Suited for Success (resume and job interviewing skills and attire) o Lotus House (helping our female trainees with housing) o Career Source of South Florida Workforce (job placement) o Transitions, Inc. (job placement) o Gibson Park (get ice daily and occasional meetings) o City of Miami Overtown Net Office (community outreach, feeding homeless) o Camillus House (shelter for our workers when homeless) o House of Wings (Overtown Arts and Festivals & Soul Basel) o Community Work Training Program (job referrals and drug testing services) o Black Archives (using our trainees for security, cleaning, & pressure cleaning) o City of Miami Sanitation Department (dump our trash) o Folk Life (assembling tents, chairs and tables) o Business Resources Center (use conference rooms and job referrals) o Williams Park (access to their facility for our job fairs and use of their computers) o Regions Bank (financial literacy skills updating and cashing the trainees' checks) o Overtown Performance Arts (assembling chairs and tables; pressure cleaning) The primary highlights for the year of 2019-2020 (our eighth year) were: • Picked up 19,343 bags of litter • Trained 35 individuals through our anti -litter and beautification program • Placed 30 individuals into employment • Our trainees attended 30 job fairs • The trainees were interviewed as a group four (4) times • The trainees received fifteen (15) individual counseling sessions — career, general & spiritual • Placing into employment, college and vocational training, hospitality training 15 trainees • Conducted 26 soft skill training classes • Completed anti -litter course and received certification • Completed landscaping course and received certification • Complied with all budgetary and contractual constraints • Maintained the expanded geographical area to include the swamp area 3 • Developed, expanded, and maintained relationships with: o Jackson Soul Food (pressure cleaning and job placement for our trainees) o The Plaza (pressure cleaning and anti -litter services) o Suited for Success (resume and job interviewing skills and attire) o Lotus House (helping our female trainees with housing) o Career Source of South Florida Workforce (job placement) o Transitions, Inc. (job placement) o Gibson Park (get ice daily and occasional meetings) o City of Miami Overtown Net Office (community outreach, feeding homeless) o Camillus House (shelter for our workers when homeless) o House of Wings (Overtown Arts and Festivals & Soul Basel) o Community Work Training Program (job referrals and drug testing services) o Black Archives (using our trainees for security, cleaning, & pressure cleaning) o City of Miami Sanitation Department (dump our trash) o Folk Life (assembling tents, chairs and tables) o New Horizon's Mental Health Clinic (mental health counseling) o Business Resources Center (use conference rooms and job referrals) o Williams Park (access to their facility for our job fairs and use of their computers) o Regions Bank (financial literacy and cashing our trainees' checks) o Overtown Performance Arts (assembling chairs and tables; pressure cleaning) The primary highlights for the year of 2018-2019 (our seventh year) were: • Picked up 5,348 bags of litter • Trained 27 individuals through our anti -litter and beautification program • Placed 21 individuals into employment • Our trainees attended 32 job fairs • The trainees were interviewed as a group three (3) times • The trainees received nine (9) individual counseling sessions — career, general & spiritual • Placing into employment, college and vocational training, hospitality training 13 trainees • Conducted 26 soft skill training classes • Completed anti -litter course and received certification • Completed landscaping course and received certification • Complied with all budgetary and contractual constraints • Maintained the expanded geographical area to include the swamp area • Developed, expanded, and maintained relationships with: o Jackson Soul Food (pressure cleaning and job placement for our trainees) o The Plaza (pressure cleaning and anti -litter services) o Suited for Success (resume and job interviewing skills and attire) o Lotus House (helping our female trainees with housing) o Career Source of South Florida Workforce (job placement) o Transitions, Inc. (job placement) o Gibson Park (get ice daily and occasional meetings) o City of Miami Overtown Net Office (community outreach, feeding homeless) o Camillus House (shelter for our workers when homeless) o House of Wings (Overtown Arts and Festivals & Soul Basel) o Community Work Training Program (job referrals and drug testing services) 4 o Black Archives (using our trainees for security, cleaning, & pressure cleaning) o City of Miami Sanitation Department (dump our trash) o Folk Life (assembling tents, chairs and tables) o New Horizon's Mental Health Clinic (mental health counseling) o Business Resources Center (use conference rooms and job referrals) o Williams Park (access to their facility for our job fairs and use of their computers) o Regions Bank f nancial literacy and cashing our trainees' checks) o Overtown Performance Arts (assembling chairs and tables; pressure cleaning) The primary highlights for the year of 2017-2018 (our sixth year) were: • Trained 31 individuals through our anti -litter and beautification program • Our trainees attended 6 job fairs • Placing into employment, college and vocational training, hospitality training 13 trainees • Conducted 26 soft skill training classes • Completed anti -litter and construction clean up courses and received certificates • Completed landscaping course • Complied with all budgetary and contractual constraints • Maintained the expanded geographical area to include the swamp area • Developed, expanded, and maintained relationships with: o Career Source of South Florida Workforce o Transitions, Inc. o University of Miami Environmental Services Division o City of Miami Overtown Net Office o Camillus House o Williams Park (City of Miami) o Culmer Center o City of Miami Sanitation Department o New Horizon's Mental Health Clinic The primary highlights for the year of 2016-2017 (our fifth year) were: • Trained 31 individuals through our anti -litter and beautification program • Our trainees attended 6 job fairs • Placing into employment, college and vocational training, hospitality training 13 trainees • Conducted 26 soft skill training classes • Completed anti -litter and construction clean up courses and received certificates • Completed landscaping course • Complied with all budgetary and contractual constraints • Maintained the expanded geographical area to include the swamp area • Developed, expanded, and maintained relationships with: o Career Source of South Florida Workforce o Transitions, Inc. o University of Miami Environmental Services Division o City of Miami Overtown Net Office o Camillus House o Williams Park (City of Miami) o Culmer Center 5 o City of Miami Sanitation Department o New Horizon's Mental Health Clinic The primary highlights for the year of 2015-2016 (our fourth year) were: • Trained 30 individuals through our anti -litter and beautification program • Our trainees attended 8 job fairs • Placing into employment, college and vocational training, hospitality training 21 trainees • Conducted 26 soft skill training classes • Complied with all budgetary and contractual constraints • Maintained the expanded geographical area to include the swamp area • Developed, expanded, and maintained relationships with: o Career Source of South Florida Workforce o Transitions, Inc. o University of Miami Environmental Services Division o City of Miami Overtown Net Office o Camillus House o Williams Park (City of Miami) o Culmer Center o City of Miami Sanitation Department o New Horizon's Mental Health Clinic Some of our highlights from 2013-2014(expanded to March, 3015 - our third year) were: • Trained 42 individuals through our anti -litter and beautification program • Placed into employment, college and vocational training, hospitality training 36 trainees • Conducted 26 soft skill training classes • Complied with all budgetary and contractual constraints • Expanded geographical area to include the swamp area • Developed, expanded, and maintained relationships with: o South Florida Workforce o Transitions, Inc. o University of Miami Environmental Services Division o Roots in the City o City of Miami Overtown Net Office o Camillus House Some of our highlights from 2012 -2013 (our second year) were: • Trained 40 individuals through our anti -litter and beautification program • Placed into employment, college and vocational training, hospitality training 36 trainees • Conducted 26 soft skill training classes • Complied with all budgetary and contractual constraints • Expanded geographical area to include the swamp area • Developed and expanded relationships with: o South Florida Workforce o Transitions, Inc. o University of Miami Environmental Services Division 6 o Roots in the City o City of Miami Overtown Net Office o Camillus House Human Resources of Miami, Inc. is not just committed to being a viable and profitable organization, we are more committed to social responsibility — the new and innovative way to run a company, and stay in business at the same time. We concur with Ex -Secretary of State (Mrs.) Clinton — it does take a "Village to Raise a Child" — the employees of Human Staffing of Miami, Inc. and Overtown. THIS IS 7 HOW WE DO IT.'!! SCOPE OF PROJECT 1. Oversee the marketing and recruitment of participants to serve as trainees in the Program. There will be eleven (1 crew manager and 10 crew members) positions. We will have three on -call crew members to assist with time requested off, no shows, and unexpected absences. Each training period will last for twelve (12) months, for combined classroom and paid work experience training. During the term of the contract, twenty-six (26) life -skills and direct -skills training sessions will be conducted by the Crew Manager. 2. Conduct pre -registration and registration services consisting of drug testing, professional development guidance, and evaluation sessions for all program participants ("Trainees"). 3. Provide counseling services for the trainees — career, life-style, spiritual, and general. 4. Prepare and administer a certified on-the-job training curriculum, consisting of classroom training hours and paid work experience. Curriculum will include training in custodial services, landscaping, property maintenance and development of employability skills. 5. Provide job referral and job placement services for Trainees and for those program participants that have graduated from the training program ("Graduates"). 6. Coordinate referral services for continued training in the field of landscaping. 7. Conduct, evaluate and provide statistical reports on post -graduation evaluation sessions. 8. Coordinate and manage professional development training and job referrals for Trainees and for those program participants that have graduated from the training program ("Graduates"). 9. Manage operations and maintenance of equipment and tools funded under the Program. 10. Document ongoing training process with photos and requisite paperwork 11. Document clean-up of the designated areas within the Redevelopment Area. 12 Document attendance and participation of all Trainees. Enhanced Street Level Maintenance Services - As the grantee, HRM has incorporated within our Program the enhanced street level maintenance services which shall include the following activities: • Litter clean-up • Trash pick-up • Graffiti removal • Landscape installation • Landscape maintenance • Pressure Washing Services (*** in specified target areas only) • Street sweeping and clean-up • General paint maintenance including traffic control enclosures, poles and street lights. 8 Current Target Area Human Resources of Miami, Inc:'s paid work experience serviceswithinthetraining program is to improve and enhance the streets and public right ofwaysgenerally bounded by NW 8th Street toNW 14th Street, and from NW 7th Avenue toNW lstAvenue (Clean Up Target Zone) and the CRA owned real estate parcels as listed below: Item Address Folio Number Description 1 247 NW12 Street 01-3136-037-0430 (Parking LctP2) 2 231 NW 12 Street 01-3136,.037-0440 (Parking Lot P2) 3 229NW 12 Street 01-3136-037-0450 (Parking Lot P3) 4 345 NW 10 Street 01-0101-040-1160 (Parking LotP3) 5 250 NW 10 Street 01-0102-060-1030 (Parking LotP4) 6 262 NW 10 Street 01-0102-060-1040 (Parking Lot P4) 7 249 NW 9 Stied 01-0102-060-1250 (Ward RoomingGallery) (Pool Hall) 8 920 NW 2 Awn.e 01-0102-060-1160 9 909 NW 2 Court 01-0102-060-1?20 10 1025 NW 2 Avenue 01-0 1 01-060-1 100 (2"d Avenue Mini -Park) 11 1016NW 3 Avenue 01-0101-040-1210 (3rd Avenue Mini -Park) 12 NW 9 Street between NW 3 Avenue and NW 1st Avenue (9th Street Pedestrian Mall) 13 - 12.NW 3 Avenue from NW 8 Street to NW 14 Street (3rd Avenue Business Corridor) 14 NW 7 Street from NW ICourttoNW 2 Avenue 9 In addition, Grantee shall provide specialized services for the target areas specified below: Pressure Washing Services 1. 9th Street Pedestrian Mall 2 3rd Avenue Business Corridor Enhancements or Changes to Scope of the Project for the FYE 2022-2023 In addition to current route, our team has included cleanup efforts along 14 -20th street (from 3 Ave to 1st Place), specifically: 14 -20th street (from 3 Ave to 1st Place) • 14th Street (from 3 Ave to 1st Place). • 15th Street (from 3 Ave to 1st Place). • 16th Street (from 3 Ave to 1st Place). • 17th Street (from 3 Ave to 1st Place). • 18th Street (from 3 Ave to 1st Place). • 19th Street (from 3 Ave to 1st Place). • 20th Street (from 3 Ave to 1st Place). Continued Expansion from prior years 1. Expand the function of the Crew Manager, to include more community outreach, counseling, job fairs, externships, internships, and job placement for 50% of the time employed and managing the crew the balance of the time, serving as the liaison between the Contract Manager and CRA. 2. Empower the position of Crew Leader/Field Supervisor with the skills, ability and authority to manage the crew, as we nurture a second position to have supervisory responsibilities, serving as the Crew Supervisor/Truck Driver. 3. Increase hands on exposure to landscaping, environmental, and construction skills for the entire team, by providing externships with Human Resources of Miami's Landscaping Division and other entities, in the Overtown community, organized and supervised by the Crew Manager. 4. Expand the support services to the team, which will include one (1) hour weekly training, such as budgeting, credit counseling, drug -testing, life -skills counseling, and parenting skills, so that all trainees can transition from this part-time job to a more permanent, full-time employment within other parts of the community. The crew will also have one (1) hour per month scheduled for community services, to assist with developing within them a desire to help the community and themselves, as we are training them to be leaders, supervised by the Crew Manager. 10 5. Applicants not hired will be maintained as a separate pool of individuals, whom we will counsel and perform assessments of their career options and their unmet needs socially, such as housing, medical, drug and alcohol dependency, educational deficiencies, to name a few. These persons will be referred to the appropriate community services for assistance. They will also serve as the "on call" data base for daily placement during the duration of the contract, if the originally hired individuals leave, quit, or are terminated. We estimate 31 to 35 persons will be helped. 6. After completion of the program, all crew members should transition to external positions, preferably, full-time, and/or educational and vocational options, so that a new crew can become a part of the CRA Overtown Beautification team. Our goal is to train/hire, at a minimum, annually, fourteen (14) persons for the daily project needs. CONCLUSION Human Resources ofMiami/Overtown Beautification Team is requesting $500,000, which will allow us to maintain the activity level of 30 hours per employee/trainee and 40 hours for crew management. We will employ 13 persons with 3 alternates, for a total of 16 individuals. This amounts to a total of 430 hours weekly and 21,930 hours per the contract term. We will also assist 31 other persons with community referrals and job placement (individuals not able to hire). The cost per participant for the entire cost of $500,000, therefore, is $22.80 per participant hour for the eleven (14) persons hired. Our goal will be to assist 45 persons in total annually. Human Resources of Miami/Overtown Beautification Team is grateful and excited for this renewal period, giving us the opportunity to perform the contract is much less than the contribution to the community and residents, enhancing first, the environment, the employee (self-respect and self-worth), the economic input to the immediate Overtown environment, allowing the employee/trainees to spend cash to spend in the community with their families at the grocery stores, rental expenses, and general shopping. In general, the trainees will be receiving a fully -loaded hourly rate of $18.09 per hour, which include their direct cost and fringe benefits. Per CRA goals and objectives, Human Resources of Miami, Inc. will enhance career and personal development for each eemployee/trainee, and will produce responsible citizens to live and work in the Overtown community!! PRICE PROPOSAL BUDGET NARRATIVE PERSONNEL/TRAINEES ($338,500) — All trainees are hired pursuant to the term of the contract awarded by Miami Community Redevelopment Agency. Human Resources of Miami, Inc.— All trainees are hired pursuant to the term of the contract awarded by Miami Community Redevelopment Agency. Human Resources of Miami, Inc. will hire staff appropriate to the requirements discussed earlier, namely, custodial, landscaping, and Human Resources ofMiami, Inc. will hire staff appropriate to the requirements discussed earlier, namely, custodial, landscaping, and maintenance, in general. Trainees will be evaluated during the probation period and during the year. The following positions will be filled: 1. Crew Management ($38,400) — Due to the expanded operations, this position has changed to two (2) part-time positions, working an average of four (4) hours daily. The Crew Manager position is now augmented by an Assistant Crew Manager, who focuses on the field portion of the contract, while the Crew Manager time is geared towards community outreach, life skills development, and job placement services provided to the trainees (crew). The Crew Manager remains responsible for the overall administration and day -to day operations of the Overtown Enhancement Team Services Program. This position will ensure that communications between the daily outside activities and the needs of CRA are met, operating as the primary liaison between Human Resource of Miami, Inc. and CRA. The position will report directly to the Contract Manager and assist with ensuring compliance with all operational requirements. The pay rate will be $20 per hour, for 20 hours per week. The Assistant Crew Manager is paid $16 hourly, 22 hours weekly (absence rate of 4%). 2. Crew Supervisor (s) $48,000) — This position has expanded to two (2) persons, due to the expanded territory and will be responsible for the direct supervision of the line crew, driving the truck, provision of water to staff, and taking the trash to the dumping facility. This person reports directly to the Crew Manager, working with the Assistant Crew Manager in the field. The pay rate is $16 per hour for 30 hours weekly. Absence rate of 4% applied in the amount budgeted. 3. Crew Trainees ($252,450) — This position will perform the daily needs, including picking up litter, removing graffiti, landscape maintenance and installation services, street sweeping and clean-up, sidewalk pressure washing, and general paint maintenance, including traffic enclosures, poles, and street lights. The pay rate will be $15 per hour, 30 hours per week per training for eleven (11) crew members. Absence rate of 2% applied in the amount budgeted. FRINGE BENEFITS ($56,200) —Fringe benefits will be paid according to policies established by Human Resources of Miami, Inc., approximating 12% of total wages, consisting of the following break -down of currently approved benefits: FICA is based on 7.65% of total salary. FUTA/SUTA is .062 per employee.; and workers' compensation, which is approximately $4,014 per employee. 13 TRAINEE ENROLLMENT COSTS ($8,250) — detailed below: Trainee Support & Development ($4,500) - Human Resources of Miami, Inc. will provide counseling, referral and placement services to our crew from the prior and current years, in order to comply with the goals and objectives provided by CRA. Each trainee will earn a certificate in landscaping and other training, such as on the job training, hospitality, construction cleaning; and the new staff will be provided online training which will provide certification to the employees, ensuring that the basics of landscaping and anti -litter skills, management, and administration are obtained. Counseling and drug testing are mandatory to assist in the transformation of the crew. Support services will be provided to all individuals (even those not successfully hired, but applied), which includes the counseling, assessment, and referrals. An average of $300 per employee is budgeted. Uniforms ($3,750) —Human Resources of Miami, Inc. will purchase uniforms for the crew, which will consist of two (2) caps, two (2) safety goggles, two (2) polo shirts, brightly embroidered with CRA Overtown Enhancement Team, two (2) flat front work shorts, two (2) flat front work (long) pants, one (1) belt, and two (2) solid -colored work boots. TOTAL TRAINEE/PERSONNEL COST ($403,300) OPERATIONAL EXPENSES - Costs in a business are traditionally divided into operating and administrative categories. Both are necessary for the company, but operating costs are closely tied to specific products and services whereas administrative costs are incurred on behalf of the project. 1. Storage ($4,400) — The space required to store the supplies, equipment, and files from prior years should need 2 storage spaces, and the cost will approximate $365 per month. 2. Supplies ($10,000) —Human Resources of Miami, Inc. will spend an average of $5,000 per team annually, to maintain at a minimum the following: Landscaping supplies (grass, plants, soil, fertilizer), safety zone disposable textured latex gloves, work gloves- (tree cutting), painting supplies (scrapers, tape, rags), paint thinner, brushes, roller, primer, mask, basic paint colors (antique white and black, rakes, brooms (sweep and push), dust pans, funnels, trash bags, safety glasses, gas cans, weed eater, shovels, hoes, rakes, pole diggers, general tools, hammers, screwdrivers, etc. Cameras, tablets, and camcorders will be purchased to ensure that the before and after photos are taken. 3. Equipment & Small Truck ($4,000) — Human Resources of Miami, Inc. will purchase equipment needed to comply with the demands of the project, which will be used to move supplies from one site to another, transport team members, and move trash and debris. Other equipment which will be purchased will include pressure cleaners, generators, washers, blowers, lawn mowers, chain saws, tree trimmers, etc. 14 4. Repair & maintenance ($3,500) — The repairs required to maintain the equipment and truck is budgeted at an average of $458 per month, or on an as needed basis, including auto maintenance and repairs 5. Gas & Parking ($9,500) — Parking permits in the CRA Overtown area is $140 per month for two (2) vehicles, and gas costs will be incurred both for the trucks and equipment, not to exceed $650 monthly. 6. Insurance ($19,400) — This will cover liability while the crew members are in the outside environment, addressing the risk of tourism, crime, and general ($4,000 annually. The insurance for the vehicle is budgeted at $15,400 annually for both trucks. TOTAL OPERATIONAL EXPENSES ($50,800) PROGRAM ADMINISTRATION — This is the cost for ensuring that the program is successfully operated, including the documentation to the needs of the daily crew, community acceptance, and program enhancement. Human Resources of Miami, Inc. will retain local skills and supplies whenever possible, and will select the lowest priced equipment, supplies, and services, when expending on behalf of this program. ADMINISTRATIVE/MANAGEMENT ($34,700) 1. Administration ($19,100) — Human Resources of Miami, Inc. will contract with an individual or firm to provide all secretarial, clerical, and bookkeeping services needed. Daily and weekly reports, including payroll will be processed by this position. The financial statements will be provided, detailing the amounts billed to CRA, monies expended, and balances in the related bank account. This person will assist with the referrals of the crew members to various social agencies, and scheduling of counseling sessions. 2. Management ($15,600) — Since the contract has been implemented, management cost has been budgeted at $600 per pay cycle, for signing, reviewing, training, etc., and the general contract oversight, including working with CRA management, attending meetings with CRA and other related agencies of the contract. This function ensures compliance with all regulations and performance measures, providing the reports to CRA, etc. OTHER ADMINISTRATIVE COSTS ($9,200) 3. Office Rental ($7,200) — The office is located at 915 NW 1st Avenue, Miami, Florida. We lease approximately 600 square footages for Human Resources of Miami, Inc., to operate the Overtown Enhancement Team Services project. This includes waiting area, meetings, training area, file room, and administrative area. Cost is budgeted at $600 monthly. 4. Office supplies ($2,000) — Consumable supplies to operate the office, such as copy machine paper, staples, calendars, pens, batteries, toner cartridges, drums, fax machines and computer 15 printer, copier, computer, calculators, letterhead, and other miscellaneous office supplies. AUDITING ($2,000) — At year end, there will be an agreed upon procedures review conducted to confirm that monies were expended in compliance with all regulatory requirements, even though it is not mandatory, since the threshold of $500,000 is not met with this grant. A certified public accounting firm will conduct these procedures. TOTAL PROGRAM ADMINISTRATION ($45,900) TOTAL PROGRAM BUDGET $500,000 16 GROUP PICTURES 17 18 Exhibit "C" Program Budget ANNUAL PRICE PROPOSAL Description Amount Percentage Personnel Cost for Trainees Crew Manager $ 20,800.00 Asst Crew Manager $ 17,600.00 Crew Supervisor $ 48,000.00 Employees/Trainees $ 252,450.00 50% Fringe Benefits/Payroll Taxes $ 40,662.00 Fringe Beneifts/Workers Compensation $ 15,538.00 Total Trainee Labor Costs $ 395,050.00 79% Trainee Development Costs Trainee Support $ 4,500.00 Uniforms $ 3,750.00 Total Trainee Development Costs $ 8,250.00 2% Total Personnel Costs $ 403,300.00 81% Operational Expenses Equipment Storage $ 4,400.00 Supplies $ 10,000.00 Equipment & Small Truck $ 4,000.00 Repair & Maintenance $ 3,500.00 Gas & Parking $ 9,500.00 Insurance $ 19,400.00 Total Operational Costs $ 50,800.00 10% Program Administration Administration $ 19,100.00 Management $ 15,600.00 Office Rental $ 7,200.00 Office supplies $ 2,000.00 Auditing $ 2,000.00 Total Administrative Cost $ 45,900.00 9% TOTAL PROGRAM COST $ 500,000.00 100% 12 Exhibit "D" Insurance requirements I. INSURANCE REQUIREMENTS FOR GRANTEE A. COMMERCIAL GENERAL LIABILITY (CGL) with the minimum limits of One Million Dollars ($1,000,000.00) for each occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability, with a general aggregate limit of Two Million Dollars ($2,000,000.00). Coverage must be afforded on a primary and non-contributory basis and with a coverage form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: 1. Products and/or Completed Operations for contracts with an Aggregate Limit of One Million Dollars ($1,000,000.00) per project. 2. Personal and Advertising Injury with an aggregate limit of One Million Dollars ($1,000,000). 3. Additional Endorsements: a. Premises and Operations Liability b. Contingent and Contractual Liability 4. Additional Insureds: The following must each be included as additional insureds on the policy affording the aforementioned coverage for the amounts specified above, and each must be issued certificates of insurances reflecting such coverage. a. City of Miami 444 SW 2nd Avenue Miami, Florida 33130 Attn: Risk Management b. Southeast Overtown/Park West Community Redevelopment Agency 819 NW 2nd Avenue, 3rd Floor Miami, Florida 33136 B. BUSINESS AUTOMOBILE LIABILITY with the minimum limits of Three Hundred Thousand Dollars ($300,000.00) per occurrence combined single limit for Bodily Injury and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: 1. Any Auto, Owned Autos, Scheduled Autos, including Hired, Borrowed or Non - Owned Autos. 2. Additional Insureds: The following must each be included as additional insureds on the policy affording the aforementioned coverage for the amounts specified above, and each must be issued certificates of insurances reflecting such coverage. a. City of Miami 444 SW 2nd Avenue Miami, Florida 33130 Attn: Risk Management 2y O`Cv b. Southeast Overtown/Park West Community Redevelopment Agency 819 NW 2nd Avenue, 3rd Floor Miami, Florida 33136 C. WORKER'S COMPENSATION (if applicable) insurance for the payment of compensation and other benefits in accordance with the Workers' Compensation Law, Chapter 440, Florida Statutes, and all applicable federal laws, for the coverage of occupational injury or disease suffered by Grantee's employees. Additionally, the policy(ies) must include a waiver of subrogation. D. EMPLOYER'S LIABILITY shall be provided in amounts not less than One Hundred Thousand Dollars ($100,000.00) per accident for bodily injury caused by an accident; One Hundred Thousand Dollars ($100,000.00) for each employee for bodily injury caused by disease; and Five Hundred Thousand Dollars ($500,000.00) policy limit for bodily injury caused by disease. E. CONDITIONS. The above policies shall provide the CRA and the City of Miami with written notice of cancellation or material change from the insurer not less than (30) days prior to any such cancellation or material change. If the initial insurance expires prior to the completion of the Work, renewal copies of policies shall be furnished at least thirty (30) days prior to the date of their expiration. The required Certificates of Insurance referenced above shall name the types of policies provided, refer specifically to this Contract, and state that such insurance is as required by this Contract. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A-" as to management, and no Less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. The CRA's Risk Administrator or his/her authorized designee reserves the right to require modifications, increases, or changes in the required insurance requirements, coverage, deductibles or other insurance obligations by providing a thirty (30) day written notice to the Contractor or applicable subcontractor. The Grantee shall comply with such requests unless the insurance coverage is not then readily available in the national market. An additive or deductive change order will be issued to adjust the contract value as necessary. For insurance bonding issues and decisions, the CRA shall act through its Risk Administrator (unless otherwise stated).