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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #17812 Date: 06/20/2025 Commission Meeting Date: 01/22/2026 Requesting Department: Department of Solid Waste Sponsored By: District Impacted: All Type: Resolution Subject: Approve - Retroactive Emergency Agrmnt - Litter Waste Collection Services Purpose of Item: The nature of this item is to respectfully request a resolution of the Miami City Commission, by a four -fifths (4/5) affirmative vote, ratifying, confirming and approving the City Manager's emergency finding, that is it most advantageous for the City of Miami to waive the competitive sealed bidding procedure pursuant to Section 18-90 of the Code of the City of Miami, Florida as amended ("City Code") and retroactively approving the selection of JMP Group LLC, ("JMP Group") for the provision of Litter Waste Collection Services (Citywide) for an approximate amount of $1,668,092.20 for FY24-25 and $1,292,000.00 for FY25-26; subject to the availability of funds and budgetary approval at the time of need; Authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The Department of Solid Waste has a need for the provision of Litter Waste Collection Services (Citywide) in response to the environmental and health challenges the City faces on a daily basis due to Florida weather conditions such as hurricanes, tropical storms, King Tide and rain events, etc. that threaten and impact the environment and quality of life of the residents we serve. Litter waste collection services will serve the needs of our residents by promoting health, and safety, aesthetic appeal, and tourism and property values, while promoting the need to meet the NPDES National Pollutant Discharge state requirements. The City entered into a PSA with JMP Group until a competitive solicitation is issued, evaluated and awarded. The approximate current amount paid for these services will be $1,668,092.20 for FY24-25 and $1,292,000.00 for FY25-26. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: Approximately $ 1,287,369.60 for FY24-25 and $1,292,000.00 for FY25- 26 Department of Solid Waste Department of Solid Waste Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed B Katie Grate Mabel Betancourt Aniska Elliott Marie Gouin Annie Perez Barbara Hernandez Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Thomas M. Fossler George K. Wysong III Maricarmen Lopez Maricarmen Lopez Valentin J Alvarez Thomas M. Fossler George K. Wysong III City Clerk's Office Department Head Review Completed Department Head Review Skipped Budget Analyst Review Completed Budget Review Completed Procurement Review Completed Assistant City Manager Review Completed Deputy City Manager Review Completed City Manager Review Completed Legislative Division Review Completed ACA Review Completed Approved Form and Correctness Completed Meeting Completed Meeting Completed Legislative Division Review Completed ACA Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 07/25/2025 3:44 PM 07/17/2025 10:28 AM 07/28/2025 6:53 AM 07/28/2025 9:50 AM 08/07/2025 10:43 AM 08/28/2025 6:53 PM 08/29/2025 11:35 AM 08/29/2025 11:36 AM 09/17/2025 10:16 AM 11/06/2025 5:10 PM 11/07/2025 2:06 PM 11/20/2025 9:00 AM 01/22/2026 9:00 AM 01/28/2026 4:25 PM 02/27/2026 8:21 AM Completed 03/02/2026 12:10 PM City of Miami Legislation Resolution Enactment Number: R-26-0040 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17812 Final Action Date:1/22/2026 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5) AFFIRMATIVE VOTE, RETROACTIVELY RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S EMERGENCY FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A", PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"); WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI; RETROACTIVELY APPROVING THE SELECTION OF JMP GROUP LLC, ("CONTRACTOR") FOR THE PROVISION OF LITTER WASTE COLLECTION SERVICES (CITYWIDE) ("SERVICES") FOR AN APPROXIMATE AMOUNT OF $1,668,092.20; RETROACTIVELY AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, IN SUBSTANTIALLY THE FORM ATTACHED HERETO AS EXHIBIT "B," WITH CONTRACTOR FOR THE PROVISION OF THE SERVICES; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, MODIFICATIONS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVALS HAVING BEEN PREVIOUSLY MADE, COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Solid Waste ("Solid Waste") has a need for the provision of litter waste collection services (Citywide) ("Services") in response to the environmental and health challenges the City faces on a daily basis due to, Florida weather conditions such as hurricanes, tropical storms, King Tide and rain events that threaten the environment and quality of life of City of Miami residents; and WHEREAS, Litter waste collection services will serve the needs of City residents by promoting health and safety, aesthetic appeal, and tourism, and property values, while promoting the need to meet the NPDES National Pollutant Discharge state requirements; and WHEREAS, the City Manager pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), made a written finding, attached and incorporated as Exhibit "A" ("City Manager's Findings"), that an emergency exists and approved an emergency purchase request by Solid Waste of the Services from Contractor to prevent further harm to City property and residents; and WHEREAS, JMP Group LLC ("Contractor") has offered to provide the Services on an ongoing basis for the duration of the emergency at the rates specified in the agreement attached and incorporated as Exhibit "B" ("Agreement") until terminated or a competitive solicitation is issued, evaluated and awarded; and WHEREAS, the City Commission desires to ratify, confirm, and approve, the City Manager's Findings and retroactively authorize the City Manager to execute the Agreement with Contractor to protect the life, health, welfare and convenience of the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-90 of the City Code, the City Manager's Findings are hereby ratified, confirmed and approved, the requirements for competitive sealed bidding procedures are waived, and the selection of Contractor for the emergency purchase of the Services for an approximate amount of $1,668,092.20 is approved. Section 3. The City Manager is retroactively authorized to execute the Agreement, in substantially the form attached hereto as Exhibit "B," with Contractor for the provision of the Services. Section 4. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, modifications, and extensions, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge = . Wyy ng Ills, C ty ttor -y 11/7/2025 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.