HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #18622
Date: 12/03/2025
Commission Meeting Date: 01/08/2026
Requesting Department: Department of
Resilience and Public Works
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Bid Waiver - ISeeChange Inc - Resilience Data and Engagement Services
Purpose of Item:
A resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths)
affirmative vote, after an advertised public hearing, ratifying, confirming, and approving
the City Manager's recommendation and written findings, pursuant to section 18-85(a)
of the Code of the City of Miami, Florida, as amended ("City Code"); waiving the
requirements for competitive sealed bidding methods as not being practicable or
advantageous to the City of Miami ("City") to establish a contract for the provision of
Resilience Data and Engagement Services by ISeeChange, Inc. ("ISC") for the City's
Department of Resilience and Public Works ("RPW'), for a period of one (1) year with
the option to renew for three (3) additional one (1)-year renewals, allocating funds from
Account Nos. 00001.208000.531000.00000, 00001.201200.531000.00000, and various
other funding services, subject to the availability of funds and budget approval at the
time of need; authorizing the City Manager to negotiate and execute an agreement in
substantially the attached form, further authorizing the City Manager to negotiate and
execute all other documents, including any amendments, modifications, renewals, and
extensions, subject to allocations, appropriations and budgetary approval having been
previously made, and in compliance with applicable provisions of the City Code,
including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable
to the City Attorney, and in compliance with applicable laws and regulations, as may be
necessary for said purpose.
Background of Item:
ISeeChange is an organization that provides a storm water and climate data
engagement platform and services. The services provided will to give voice to
community members in the process of planning and designing major infrastructure
projects as well as creating a direct line of communication to public works officials to
improve response to infrastructure operations and maintenance challenges. Under the
2022 contract, ISeeChange has proven to improve City outcomes in its efforts to
address climate impacts. The platform is regularly used by the Department of Public
Works to coordinate and communicate direct service requests to clean and repair storm
drains and deploy pumps. The City has decided to continue the services to further
engage, collect data, and coordinate monitoring of urban heat, coastal changes, green
infrastructure, and pollution. The total cost of services will have a value of approximately
$223,500.00 (Year 1: $36,000.00; Year 2: $50,000.00; Year 3: $62,500.00; Year 4:
75,000.00).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: $36,000.00 ($223,500.00 in the aggregate)
General Account No.: 00001.208000.531000.0000; 00001.201200.531000.00000; various other
sources
Special Revenue Account No.:
OCI Project No.:
Department of Resilience and Public Works
Review Completed
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
12/10/2025 12:01 PM
Luis Hernandez -Torres
Leon P Michel
Yadissa Calderon
Asael Marrero
Natasha Colebrook -Williams
Arthur Noriega V
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
Maricarmen Lopez
City Clerk's Office
Juvenal Santana
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Deputy City Manager Review
City Manager Review
Legislative Division Review
ACA
Approved Form and Correctness
Meeting
Rendered
Department Head
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
12/10/2025 2:13 PM
12/23/2025 11:31 AM
12/24/2025 11:15 AM
12/24/2025 11:20 AM
12/26/2025 9:25 AM
12/26/2025 1:56 PM
12/26/2025 2:13 PM
12/29/2025 2:59 PM
12/29/2025 5:23 PM
01/08/2026 9:00 AM
01/08/2026 5:14 PM
City of Miami
Legislation
Resolution
Enactment Number: R-26-0016
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 18622 Final Action Date:1/8/2026
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S
RECOMMENDATION AND WRITTEN FINDINGS, ATTACHED AND INCORPORATED
AS "EXHIBIT A," PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"); WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING
PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") TO
ESTABLISH A CONTRACT FOR THE PROVISION OF RESILIENCE DATA AND
ENGAGEMENT SERVICES ("SERVICES") BY ISEECHANGE, INC. ("ISC") FOR THE
CITY'S DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("RPW'), FOR A
PERIOD OF ONE (1) YEAR WITH THE OPTION TO RENEW FOR THREE (3)
ADDITIONAL ONE (1)-YEAR PERIODS, IN THE TOTAL ESTIMATED AMOUNT OF
TWO HUNDRED TWENTY-THREE THOUSAND FIVE HUNDRED AND 00/100
DOLLARS ($223,500.00); ALLOCATING FUNDS FOR THIS PURPOSE FROM
ACCOUNT NOS. 00001.208000.531000.00000, 00001.201200.531000.00000, OR
OTHER LEGALLY AVAILABLE FUNDING SOURCES, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH ISC FOR
THE SERVICES CONSISTENT WITH THE TERMS SET FORTH HEREIN; FURTHER
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY
DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL
IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND SUBJECT TO ALL
ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND
IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE,
INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH
IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL
APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, ISeeChange, Inc. ("ISC") provides a signature platform product for public
sector agencies seeking to engage communities in real time regarding hyperlocal flooding,
extreme heat, climate adaption, infrastructure and other resilience elements ("Services"); and
HEREAS, ISC, with support of the Knight Foundation, created integrations and features
for the City inclusive of custom mapping, email integrations, data exports, pathways to support
municipal operations, flood modeling and infrastructure project design; and
WHEREAS, the City has used ISC to decrease response times during tropical storms,
generate over $20,000,000.00 in resilience grant support, and coordinate/communicate direct
services requests to clean and repair storm drains and deploy pumps.; and
WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, as amended
("City Code"), the City Manager has recommended waiving the requirements for competitive
sealed bidding methods, via recommendation and written finding attached and incorporated as
Exhibit "A," with reasons supporting the same as not being practicable or advantageous to the
City; and
WHEREAS, said recommendation and written finding must be ratified, confirmed, and
approved by the City Commission by a four -fifths (4/5ths) affirmative vote after an advertised
public hearing;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing,
the City Manager's recommendation and written findings, attached and incorporated as "Exhibit
A," pursuant to Section 18-85 (a) of the Code of the City of Miami, Florida, as amended,
waiving the requirements for competitive sealed bidding methods as not being practicable or
advantageous to the City to establish a contract for the provision of the Services by ISC for
RPW, for a period of one (1) year with the option to renew for three (3) additional one-year
periods in a total estimated amount of Two Hundred Twenty -Three Thousand Five Hundred and
00/100 Dollars ($223,500.00), are ratified, confirmed, and approved,
Section 3. Funds for this purpose are to be allocated from RPWs Account Nos.
00001.208000.531000.00000, 00001.201200.531000.00000, or other legally available funding
sources, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute an agreement, in a
form acceptable to the City Attorney, with ISC for the Services consistent with the terms set
forth herein.
Section 5. The City Manager is further authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, all in forms acceptable to the
City Attorney, subject to allocations, appropriations and budgetary approval having been
previously made, and in compliance with applicable provisions of the City Code, including, the
City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles,
all as set forth in Chapter 18 of the City Code, and in compliance with applicable regulations, as
may be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
1 The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
APPROVED AS TO FORM AND CORRECTNESS:
g III, C yE[ttorey /1212912025