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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #18624 Date: 12/04/2025 Commission Meeting Date: 01/08/2026 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Execute - Interlocal Agrmnt - Occupational Health Services - Fire Rescue Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission with attachments, authorizing the City Manager to execute an Interlocal Agreement ("Agreement"), in a form acceptable to the City Attorney, with the Public Health Trust of Miami -Dade County, Florida, an agency and instrumentality of Miami -Dade County ("Health Trust"), for the provision of occupational health services, for the Department of Fire -Rescue ("Fire") for a period of three (3) years, allocating funds from the Fire Account Code 00001.184021.531020.0000.00000, subject to the availability of funds and budgetary approval, at the time of need on a contractual basis pursuant to Section 18-112; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, extensions, and in accordance to the Agreement, subject to allocations, appropriations and budgetary approval having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The Department of Fire -Rescue ("Fire") has a need for occupational health services and wellness health of its sworn and non -sworn personnel. The Health Trust has been providing these comprehensive services to the City of Miami since 2022 and added on - boarding services for new cadets. In an effort to continue this trend, it is recommended that the City enter into an Interlocal Agreement with the Health Trust pursuant to Section 18-112 of the City Code for an estimated annual amount of $860,000.00. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No: 00001.184021.531020.0000.00000 Department of Fire -Rescue Department of Fire -Rescue Department of Fire -Rescue Department of Procurement Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Robert C Hardy Johnny Duran Adrian Plasencia Annie Perez Niorge Aragon Robert Hevia Pedro Lacret Leon P Michel Arthur Noriega V Valentin J Alvarez Thomas M. Fossler George K. Wysong III Maricarmen Lopez City Clerk's Office Fire Review Fire Budget Review Fire Review Procurement Review Fire Review Fire Chief Review Budget Analyst Review Budget Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Completed 12/04/2025 9:13 AM Completed 12/04/2025 9:33 AM Completed 12/04/2025 1:47 PM Completed 12/10/2025 12:59 PM Completed 12/17/2025 6:00 PM Completed 12/17/2025 7:41 PM Completed 12/22/2025 9:43 AM Completed 12/23/2025 11:38 AM Completed 12/23/2025 12:20 PM Completed 12/23/2025 4:09 PM Completed 12/29/2025 12:08 PM Completed 12/29/2025 2:03 PM Completed 01/08/2026 9:00 AM Completed 01/08/2026 5:03 PM City of Miami Legislation Resolution Enactment Number: R-26-0001 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 18624 Final Action Date:1/8/2026 A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO SECTION 18- 112 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), APPROVING A CONTRACT WITH THE PUBLIC HEALTH TRUST OF MIAMI- DADE COUNTY, FLORIDA, AN AGENCY AND INSTRUMENTALITY OF MIAMI-DADE COUNTY ("PUBLIC ENTITY") FOR THE PROVISION OF OCCUPATIONAL HEALTH SERVICES ("SERVICES") FOR A TERM OF THREE (3) YEARS IN AN ESTIMATED AMOUNT OF EIGHT HUNDRED SIXTY THOUSAND AND 00/100 DOLLARS ($860,000.00) ANNUALLY; ALLOCATING FUNDS FOR THIS PURPOSE FROM ACCOUNT NO. 00001.184021.531020.0000.00000 FROM THE FIRE -RESCUE DEPARTMENT'S OPERATING BUDGET, OR OTHER LEGALLY AVAILABLE FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH PUBLIC ENTITY FOR THE SERVICES, CONSISTENT WITH THE TERMS SET FORTH HEREIN; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") requires occupational health services for the provision of a wellness center for sworn and non -sworn personnel and on -boarding services for new cadets within the Fire -Rescue Department ("Services"); and WHEREAS, Section 18-112 of the Code of the City of Miami, Florida, as amended ("City Code"), provides that the City is exempt from competitive bidding procedures when it enters into an agreement with other governmental agencies or state funded institutions for the purchase or acquisition of goods or services, and further provides that purchases of goods or services in excess of $50,000.00 are subject to approval by the City Commission; and WHEREAS, the Public Health Trust of Miami -Dade County, Florida, an agency and instrumentality of Miami -Dade County ("Public Entity") is a governmental agency for purposes of Section 18-112, and the City desires to purchase or otherwise acquire the Services from the Public Entity pursuant to mutually agreeable terms and conditions; and WHEREAS, the contract with the Public Entity for the Services shall be for a term of three (3) years in an estimated amount of Eight Hundred Sixty Thousand and 00/100 Dollars ($860,000.00) annually; and WHEREAS, the City Commission desires to approve the contract with the Public Entity for the Services and to authorize the City Manager to negotiate and execute the contract, and any necessary amendments, renewals, and extensions, all in forms acceptable to the City Attorney and consistent with the terms herein stated, for said purpose; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-112 of the City Code, the contract with Public Entity for the provision of the Services for a term of three (3) years in an estimated amount of Eight Hundred Sixty Thousand and 00/100 Dollars ($860,000.00) annually is hereby approved. Section 3. Funds shall be allocated from Account No. 00001.184021.531020.0000.00000 from the Fire -Rescue Department's Operating Budget, or other legally available funding sources, subject to the availability of funds and budget approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute a contract, in a form acceptable to the City Attorney, with Public Entity for the Services consistent with the terms set forth herein. Section 5. The City Manager is further authorized' to negotiate and execute any documents, including amendments, renewals, and extensions, all in forms acceptable to the City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.