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HomeMy WebLinkAbout25909AGREEMENT INFORMATION AGREEMENT NUMBER 25909 NAME/TYPE OF AGREEMENT FEDERAL BUREAU OF INVESTIGATION DESCRIPTION COST REIMBURSEMENT AGREEMENT/FY 2026 HOMELAND SECURITY TASK FORCE STRATEGIC INITIATIVES/LOCAL OVERTIME OPERATION HAWK/MATTER ID: 25-3758 EFFECTIVE DATE ATTESTED BY TODD B. HANNON ATTESTED DATE 12/29/2025 DATE RECEIVED FROM ISSUING DEPT. 1/5/2026 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Police DEPT. CONTACT PERSON: Joy Saunlett Signed by: Jar attlA,L6 03C8C8A20F3A4F4... EXT. 305 603-6196 NAME OF CONTRACTUAL PARTY/ENTITY: Federal Bureau of Investigation (FBI) IS THIS AGREEMENT TO BE EXPEDITED/RUSH TOTAL CONTRACT AMOUNT: $ 24,000.00 TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ® YES NO FUNDING INVOLVED? Z YES NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY: Homeland Security Task Force (HSTF) PURPOSE OF ITEM (DETAILED SUMMARY/ADD ADDITIONAL PAGES IF NECESSARY) To accept overtime funding for Operation Hawk for officers assigned to HSTF who are incurring necessary expenses for detection, investigation, and prosecution of crimes against the United States. COMMISSION APPROVAL DATE: FILE ID: ENACTMENT NO: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: under $25,000.00 ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR December 22, PRINT: MANUEL 2526 11STJII219:EST A. MORALES DocuSigned by: hatAlt, ('t'ratt-S SUBMITTED TO RISK MANAGEMENT December 17, PRINT: DAVID RU 2g3R�8ie:EST F'D1-sucuSigndasisi`a°cby:... -�� INTERIM DIRECTOR SUBMITTED TO CITY A Matter ID.: #25-3758 TOocu c—DRNiEYedby. JCP ii,L0A, C putt", December 22, PRINT: GEORGE 2(s WW :EST K dfb III r#7, ‘. %/ISM/Li) ((( APPROVAL BY ASSISTANT' d"`�'9"'�� ►NAGER PRINT: 607G�OQFC6624 SIGNATURE APPROVAL BY DEPUTY CITY MANAGER PRINT: NATASHA COLEBROOK-WILLIAMS SIGNATURE: RECEIVED BY CITY MANAGER December 29, PRINT: ART NORIEGA, Vr—DocuSigned 2g3RVO REST by: a &AY NOVitia, \—.iasa.. i..37-2Pn4'A... SUBMITTED TO THE CITY CLERK December 29, PRINT: TODD B. HANNON DocuSigned by: 2(s 4Ij0:EST FG=t---J:r r PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUI EXECUTION BY THE CITY MANAGER CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : FROM: Manuel A. Morales Chief of Police (Through Channels) 'rgeant Bre Presho Narcotics Supervisor Special Investigations Section ;7;1 '5 DATE : December 10`h, 2025 SUBJECT : HSTF Agreement REFERENCES: ENCLOSURES: FILE : Attached, for your signature, is a new FY'2026 HSTF overtime agreement for Operation Hawk. This agreement is between the City of Miami Police Department and the Federal Bureau of Investigations (FBI). This is an overtime agreement so the City of Miami can be reimbursed for the overtime expenditures, as it relates to this case. BP;bp RECEIVED DEC 1 1 2025 LEGISLATION DETAIL LAW ENFORCMENT SENSITIVE 0 FY 2026 Homeland Security Task Force Strategic Initiatives/Local Overtime Cost Reimbursement Agreement This Agreement is between the below -named State/Local Law Enforcement Organization and Sponsoring Federal Agency directly supporting the Homeland Security Task Force (HSTF) Program. Pursuant to the Congressional appropriations, the Federal Bureau of Investigation ( FBI ) receives authority to pay overtime for police officers assigned to the formal HSTF, who are incurring necessary expenses for detection, investigation, and prosecution of crimes against the United States. It is hereby agreed between the Federal Bureau of Investigation , and State/Local Agency: City of Miami Police Department Street Address: 400 NW 2nd Avenue City, State, Zip code, Telephone: Miami, FL 33128 (305) 603-6640 Financial Contact (POC): Elizabeth Quijano Financial Contact Telephone/email: (305) 603-6187 / 25208@miami-police.org Tax EIN: 59-6000375 1. Commencing upon execution of this Agreement, the FBI will, subject to the availability of required funding, reimburse City of Miami Police Department officers assigned to/or and working HSTF Investigations or Strategic Initiatives. 2. Reimbursement requests must be submitted to FBI for overtime payments made to via IPP System within thirty (30) days of the close of the month in which the overtime was worked. [For example, if overtime is incurred in December, the Reimbursement Request for the December overtime should be submitted no later than January 30`h. The reimbursement request must be approved by the appropriate Supervisor (or designee) at FBI prior to reimbursement. 3. Overtime reimbursement payments from the sponsoring agency will be made via electronic funds transfer (EFT) directly to City of Miami Police Department . To facilitate EFT, City of Miami Police Department shall establish an account online in the System for Award Management (SAM) at www.SA\I.aov. A verification of banking information is required on an annual basis to keep payment information current. For additional information regarding procedures related to reimbursements, contact your agency's Regional Coordinator or Program Analyst. 4. Overtime reimbursements will be calculated at the usual rate for which the individual officer's time would be compensated in the absence of this agreement. However, overtime payments, including all other, non-HSTF Federal sources (such as Safe Streets, HIDTA, IRS, FEMA, etc.) may not, on an annual/fiscal year basis exceed 25% of the current approved Federal salary rate in effect at the time the overtime is performed. The Federal fiscal year runs from October 1st through September 30th. The pay cap amount changes annually and State/Local entities should reference the current fiscal year amount on their LAW ENFORCMENT SENSITIVE Page I of 3 LAW ENFORCMENT SENSITIVE HSTF Case and Participant Form. The State/Local Organization is responsible for ensuring the annual payment is not exceeded. 5. The City of Miami Police Department must complete annually the HSTF Case and Participant Request Form, listing the law enforcement officers assigned full-time/part-time to the HSTF and as such are entitled to overtime reimbursement. Based on the needs of the HSTF, this number may change periodically, upward or downward, as approved in advance. 6. The request for reimbursement shall include an invoice number, invoice date, the officer's name, overtime compensation rate, number of reimbursable hours for overtime claimed, and the dates of those hours for each officer for whom reimbursement is sought. This information must be submitted to the IPP System for reimbursement to be paid. 7. Requests for reimbursement shall be submitted monthly, and all requests shall be received no later than December 31st of the next fiscal year for which the reimbursement applies. For example, reimbursements for the fiscal year ending September 30, 2026, shall be received monthly and not later than December 31, 2026. The FBI is not obligated to reimburse any requests received untimely and not in accordance herewith. 8. If an Agreement does not have a bill submitted within ninety (90) days of the Agreement funding date, or within sixty (60) days of when the last bill was submitted, funds will be de -obligated. Furthermore, if a State/Local Law Enforcement Organization determines there will be no additional work performed under a particular Agreement, a funding change notification email should be sent to the Regional Coordinator/Program Analyst, identifying the amount to be de -obligated as soon as possible. 9. Only sworn law enforcement officers are eligible for reimbursement in this program. Officers who are not deputized shall possess no Law Enforcement authority other than that conferred by virtue of their position as a commissioned officer of their parent Agency. 10. HSTF will only reimburse an actual dollar ($) amount paid to the officer for overtime worked, any additional benefit or administrative fees (including compensation time) will NOT be reimbursed. 11. The State/Local Organization will comply with Title VI of the Civil Rights Act of 1964 and requirements applicable to HSTF Agreements pursuant to the regulations of the Department of Justice (see, 28C.F.R. Part 42, Subparts C and G; 28C.R.R.50.3 (1993)) relating to discrimination of the grounds of race, color, sex, age, national origin, or handicap. 12. The Agreement is effective upon signatures of all parties and will remain in effect for the duration of City of Miami Police Department 's participation on the HSTF, contingent upon approval of necessary funding, and unless terminated in accordance with the provisions herein. This Agreement may be modified at any time by written consent of the parties or based on changing business operations and practices of the HSTF. It may be terminated at any time upon mutual consent of the parties, or unilaterally upon written notice from the terminating party to the other party at least 30 days prior to the termination date. LAW ENFORCMENT SENSITIVE Page 2 of 3 LAW ENFORCMENT SENSITIVE Signatories: DocuSigned by: Signed by: i `*un,.n.:,`,n pc A9/0146,461... Signature of State/Local Agency Si=m�rgnature of Sponsoring Federal Agency jeedwards2@fbi.gov Manuel A. Morales Print Name Chief of Police Title Print Name James Edwards Title City of Miami Police Department Federal Bureau of Investigation State/Local Agency December 22, 2025 113:37:29 EST Date i �(—Sgned by: Pe .StCrQ, 6-0 Signature oot porisoring Agency Regional Coordinator Jessica Box Print Name January 5, 2026 1 11:57:42 EST Date Sponsoring Federal Agency January 5, 2026 1 08:54:47 PST Date LAW ENFORCMENT SENSITIVE Page 3 of3 LAW ENFORCEMENT SENSITIVE FY 2026 Homeland Security Task Force Strategic Initiatives/Local Overtime Case and Officer Participant Form State/Local Organization: City of Miami Police Department Financial Contact (POC): Elizabeth Quijano Financial Contact Email Address: 25208@miami-police.org Sponsoring Federal Agency: Federal Bureau of Investigation Telephone # (305) 603-6187 Total Dollar Amount Requested: $ 24,000.00 (auto -populates from Total below) The Law Enforcement Officers listed below will assist with the below identified HSTF Investigation(s) or Strategic Initiative(s). Any modification of the list of Law Enforcement Officers must be made in writing, made a part of the Cost Reimbursable Agreement (CRA), and forwarded to the HSTF Regional Coordinator/Program Analyst. The annual pay cap per officer receiving overtime payments from ALL federal entities for Fiscal Year 2026 is $22,155.25 and cannot be exceeded for any reason. No individual agency may exceed $30,000 per HSTF investigation, per fiscal year. In addition, the cumulative total of overtime funding spent on a single HSTF investigation may not exceed $60,000 per fiscal year. To exceed these funding limits, a Cap Waiver Request Form must be submitted to the Regional Coordinator/Program Analyst. Cap waivers must be submitted and approved in advance. Approval is subject to availability of funds. HSTF Case Number Total Requested per Case Date Requested Federal Agency Approver Federal Agency Approver Date MIA-FLS-2372 $ 24,000.00 12/10/2025 Hawk Total: $ 24,000.00 LAW ENFORCEMENT SENSITIVE Page 1 of 3 LAW ENFORCEMENT SENSITIVE TASK FORCE OFFICER PARTICIPANTS # First and Last Name Title/Rank DOB SSN (FBI only) Do not add hyphens SFA Budget use only 1 Brett Preshong Sergeant 20 --- 21 22 23 24 25 26 27 28 29 30 31 32 LAW ENFORCEMENT SENSITIVE Page 2 of 3 Federal Bureau of Investigation (FBI) Homeland Security Task Force Operation Hawk CITY OF MIAMI, a Florida Municipal Corporation By: DocuSigned by: Lc grgukr Novitir, 850CF6C372DD42A... Arthur Noriega V, City Manager Attest: ,- Signed by: DocuSigned by: By• E46D7560DCF1459 Todd B. Hannon, City Approved as to Form and Correctness: DocuSigned by: Caul, U0bisat4By•88776E9FE88248B. George K. Wysong, III, City Attorney DocuSigned by: j CP, 60971 B0D05DD4D9... Approved as to Insurance Requirements: B DocuSigned by: a49B49F-- 4Bo... David Ruiz, Interim Director of Risk Management Date: December 29, 2025 106:00:25 EST Date: December 29, 2025 119:21:41 EST Date: December 22, 2025 110:55:25 EST December 17, 2025 1 06:38:24 EST Date: Olivera, Rosemary From: Sent: To: Cc: Subject: Attachments: Saunlett, Joy <6272@miami-police.org> Monday, January 5, 2026 12:07 PM James Edwards; Jessica Box Preshong, Brett- Police; Quijano, Elizabeth- Police; Olivera, Rosemary; Garcia, Aida; Luan, Angie- Police RE: [EXTERNAL EMAIL] - Reminder: Complete with Docusign: FBI Hawk.pdf FE FBI Hawk.pdf CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good afternoon, All: Attached please find the fully executed agreement for the above -mentioned. Best regards for your assistance. Joy Saunlett I Administrative Assistant I Business Management Section I = jay.saunlett(amiami-oolice .org 400 NW 2" Avenue, Miami, FL 33128 8 (305-603-6196 I 305-579-6634 From: James Edwards <jeedwards2@fbi.gov> Sent: Monday, January 5, 2026 11:59 AM To: Jessica Box <jmbox@fbi.gov>; Saunlett, Joy <6272@miami-police.org> Subject: Re: [EXTERNAL EMAIL] - Reminder: Complete with Docusign: FBI Hawk.pdf You don't often get email from jeedwards2@fbi.gov. Learn why this is important Caution: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks Joy and Jessica. I went in and signed. Let me know if I messed something up. SSA James Edwards FBI - Miami C-13 I Transnational Organized Crime 786-459-2943 From: Box, Jessica Marie (CID) (FBI) <jmbox@fbi.gov> Sent: Monday, January 5, 2026 9:58 AM To: Joy Saunlett <6272@miami-police.org> Cc: Edwards, James E. (MM) (FBI) <jeedwards2@fbi.gov> Subject: RE: [EXTERNAL EMAIL] - Reminder: Complete with Docusign: FBI Hawk.pdf Good Morning Joy, i The document will need to be signed by SSA James Edwards, CC'd on here, as the first line approver. James, you might need a new link but this is the state/local overtime forms for Operation Hawk. They get signed by you first and then sent to me. Thanks, Jessica Box 954-551-6695 From: DocuSign NA3 System <dse NA3@docusign.net> Sent: Wednesday, December 31, 2025 12:42 AM To: Box, Jessica Marie (CID) (FBI) <jmbox@fbi.gov> Subject: [EXTERNAL EMAIL] - Reminder: Complete with Docusign: FBI Hawk.pdf Joy Saunlett sent you a document to review and sign. REVIEW DOCUMENT Joy Saunlett 6272©miami-police.org jmbox©fbi.gov, Complete with Docusign: FBI Hawk.pdf Thank You, Joy Saunlett Powered by n 2 Do Not Share This Email This email contains a secure link to Docusign. Please do not share this email, link, or access code with others. Alternate Signing Method Visit Docusign.com, click 'Access Documents', and enter the security code: 0AB6DE9C9F9744D39616CD0822BB5E9F3 About Docusign Sign documents electronically in just minutes. It's safe, secure, and legally binding. Whether you're in an office, at home, on -the -go -- or even across the globe -- Docusign provides a professional trusted solution for Digital Transaction ManagementTM Questions about the Document? If you need to modify the document or have questions about the details in the document, please reach out to the sender by emailing them directly. Stop receiving this email Report this email or read more about Declining to sign and Managing notifications. If you have trouble signing, visit "How to Sign a Document" on our Docusign Support Center, or become part of the Docusign Community to access tips and guidance from peers. Download the Docusiqn App This message was sent to you by Joy Saunlett who is using the Docusign Electronic Signature Service. 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