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HomeMy WebLinkAbout25898AGREEMENT INFORMATION AGREEMENT NUMBER 25898 NAME/TYPE OF AGREEMENT GRAY ROBINSON, PA DESCRIPTION EXPERT CONSULTING AGREEMENT/COLLECTIVE BARGAINING WITH THE CERTIFIED EMPLOYEE ORGANIZATIONS REPRESENTING CITY BARGAINING UNITS/MATTER ID: 25-3526/#16 EFFECTIVE DATE November 1, 2025 ATTESTED BY TODD B. HANNON ATTESTED DATE 12/17/2025 DATE RECEIVED FROM ISSUING DEPT. 12/26/2025 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Office of the City Attomey DEPT. CONTACT PERSONstephanie K. Panoff, Assistant City Attorney Supervisor NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Gray Robinson, P.A. \D EXT. 1809 or Christina Matthews Ext. 1862 IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ✓❑ NO TOTAL CONTRACT AMOUNT: $ n/a FUNDING INVOLVED? ❑ YES [E] NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) PURPOSE OF ITEM (BRIEF SUMMARY): _ Expert Consuhantina Agreement between the City of Miami and Gray Robinson, P.A. COMMISSION APPROVAL DATE: / / FILE ID: N/A ENACTMENT NO.: N/A IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: N/A ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR N/A PRINT: N/A SIGNATURE: N/A SUBMITTED TO RISK MANAGEMENT 12/16/2025 PRINT: DAVID RUIZ SIGNATURE: SUBMITTED TO CITY ATTORNEY 12/16/2025 PRINT: GEORGE K. WYSONG III Matter ID 35-3526 SIGNATURE:Stephanie JC..?ww.# fwt. q5 10 APPROVAL BY ASSISTANT CITY MANAGER PRINT: SIGNATURE: RECEIVED BY CITY MANAGER PRINT: ART NORIE A SIGNATURE• 1) ONE ORIGINAL TO CITY CLERK, 2) ONE COPY TO CITY ATTORNEY'S OFFICE, 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT PRINT: SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER EXPERT CONSULTANTING AGREEMENT BETWEEN CITY OP MIAMI, FLORIDA AND GRAY ROBINSON, PA THIS AGREEMENT ("Agreement") is made and entered into this 1st day of November 2025, and effective as of Noveinber 1, 2025, (the "Effective Date"), by and between the City of Miami, Florida, a municipal corporation of the State of Florida (hereinafter referred to as the "City) and Gray .Robinson, PA, whose address is 333 S,E. 2"d Ave. Ste, 3200, Miami, Florida, 33131 (hereinafter "Expert Consultant"), WITNESSETH: WHEREAS, City from time to time retains individuals acting as independent contractors on a contractual basis for a speciflo terns to perform certain specialized defined tasks for the City that require knowledge, skills and training not otherwise available to the City by temporary or permanent members of the classified or unclassified service and which tasks, by their nature, require independent and autonomous judgment, WHEREAS, the City through its City Manager's Office desires to retain Expert Consultant for a period of November 1, 2025, to November 1, 2026, for consulting work regarding collective bargaining for the City's Department of Human Resources and other City Departments as determined from time to time by the City Manager, and the City has deemed the Expert Consultant qualified in accordance with Sections 18.72, 18-73, and 18-116, City of Miami Code, as amended (hereinafter "City Code"), and the Expert Consultant agrees to perform the Services defined below and described herein, NOW, THEREFORE, pursuant to Sections 18-72, 18-73, and 18.116 of the City Code, the parties in consideration of the mutual obligations expressed herein, and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties, the City and Expert Consultant agree as follows: Section 1., Recitals and Incorporations. The foregoing recitals are true and correct and are hereby incorporated into and made a part of this Agreement, The following exhibits are attached hereto and are hereby incorporated into and Made a part of this Agreement; Attachment A - Scope of Services Composite Attachment $ — Insurance Requirements, W-9, Letter from Marlene Quintana, Esq. Attachment C- Anti -Human Trafficking Affidavit In the event of a conflict between the provisions of this Agreement or any of its exhibits, the conflict shall be resolved in favor of this Agreement then the priority order indicated above. Page 1 of 16 Section 2. Scone of Services. The City shall retain Expert Consultant and assign him/her to the City Manager's Office through which s/he will assist the Department of Human Resources and other City Departments as determined by the City Manager where s/he shall perform the Scope of Services ("Services") outlined in Attachment "A" hereto, which is incorporated by reference and made a part of this Agreement, and such other related tasks as may from time to time be assigned. Expert Consultant represent to the City that s/he is now upon execution of this Agreement and shall at all times during the term of this Agreement remain, fully qualified, competent, and capable to perform the Services under this Agreement, Section 3. Remuneration, Audit and Juspeetion, 'A. The Expert Consultant agrees to produce Marlene Quintana as an Expert Consultant at a rate of three -hundred -and -fifty -dollars ($350,00) per hour for services rendered, related preparations as part of the Services, and for all other additional Services covered by this Agreement, Expert Consultant shall be entitled to additional separate payment for travel and other related business expenses for Services to the City; however, in no event shall the total of remuneration, travel and other related business expenses or costs for all Services exceed a cumulative maximum amount of One -Hundred Twenty-five Thousand Dollars ($125,000) during the term outlined in this Agreement and shall be payable on a per diem basis, Marlene Quintana shall be permitted to assign an associate to assist her with her services. The City agrees to pay such associate at the rate of two -hundred -dollars ($200) per hour for services rendered, B, • .Expert Consultant shall not be entitled to any employment emoluments and as such, Expert Consultant shall be required to complete Form W-9 at the time of execution of this Agreement, Further, Expert Consultant expressly acknowledge that s/he shall not acquire status, benefits or rights as a City employee, temporary or permanent, classified or unclassified, by virtue of this Agreement. Expert Consultant shall provide the City Manager with his/her completed Form W-9 at the time of execution of the Agreement, C. Unless otherwise specifically provided in Attachment "A" hereto, pursuant to the Florida Prompt Payment Act Section 218,70, et, Seq,, Florida Statutes, payment shall be made within sixty (60) days after receipt of Expert Consultant' proper invoice, which shall be accompanied by sufficient supporting documentation and contain sufficient detail, to allow proper audit of expenditures, should the City require one to be performed. Expert Consultant agrees to send invoices each month to ensure timely payments by the City. D. The City may, at reasonable times, and for a period of .up to three (3) years following the date of final payment by the City to Expert Consultant under the Agreement, audit, cause to be audited, inspect, or cause to be inspected, those' books and records of Expert Consultant which are related to Expert Consultant' performance under the Agreement, Expert Consultant agree to maintain such books and records at a location within the City for a period of three (3) years after final payment is made under the Agreement, E, Because Expert Consultant is entitled to reimbursement for specifically delineated travel expenses and/or other related business expenses (as set forth in Attachment "A" for any Page 2 of 16 particulate Services, Scope of Work or Deliverable), all bills for travel expenses and/or business expenses shall be submitted in accordance with and subject to the provisions of Section 112.061, Florida Statutes, and shall be accompanied by sufficient supporting documentation and contain sufficient details, as may be reasonably required by the City, to allow proper audit of Expert Consultant' travel expenses and/or other related business expenses for Services to the City, should the City require an audit to be performed. Section 4. Term. Expert Consultant shall work on an hourly basis and work only those hours approved in advance by the City, Expert Consultant shall commence performance of assigned Services on November i, 2025 and terminate these Services on November 1, 2026 with two (2) one (1) year options to renew at the City's sole discretion. The City, acting by and through the City Manager, shall have the option to extend or terminate the Agreement for convenience. En no event shall the term of this Agreement with Expert Consultant, including any amendment, exceed the time frame outlined above. Section 5. Yerminatien. This Agreement may be terminated at any time at the sole discretion of the City Manager with or without cause. In the event of termination of this Agreement for any reason with or without cause, Expert Consultant shall not have recourse to any action for damages or other civil action, or to City of Miami Grievance or Disciplinary Procedure. In the event of termination, Expert Consultant will be compensated for actual Services rendered up to and including date of termination, Expert Consultant agree that other than payment of compensation due pursuant to the terms of this Agreement, s/he shall not be entitled to claim any lost profits, special or general damages against the City. Section 6. Relationship Between Parties. A. Expert Consultant, under the terms and conditions of this Agreement, is an independent contractor and not a City employee. As Expert Consultant is independent contractor, Expert Consultant shall not be entitled to any employment emoluments. Access and use of City property shall be at the sole discretion of the City Manager. Export Consultant acknowledges that such access to and use of City property does not alter his/her status as an independent contractor. T3, Other than as legally required by Expert Consultant in rendering his/her professional opinion(s), ail other documents, information, materials, reports, and work products developed by the Expert Consultant in performing the Services pursuant to this Agreement are and shall remain the property of the City. Expert Consultant understands and agrees that any information, document, report, materials, work products, or any other material whatsoever which is given by the City to Expert Consultant or which is otherwise obtained or prepared by Expert Consultant pursuant to or under the terms of this Agreement is and shall at all times remain the property of the City. Expert Consultant agrees not to use any such information, document, report, work product, or material for any other purpose whatsoever without the written consent of City, which may be withheld or conditioned by the City in its sole discretion, C. Expert Consultant shall work with the City to develop and undertake the hourly or other such schedule necessary to provide the Services as needed by the City, Expert Consultant Page 3 of 16 acknowledges his/her working with the City to provide necessary scheduling for the Services does not alter his/her status as an independent contractor and Expert Consultant acknowledges and understands that compensation payment for his/her time is based upon the standards required by the U,S. Internal Revenue Service for payments to an independent contractor, Section 7. Indemnification. Expert Consultant shall indemnify, defend and hold harmless the City and its officials, employees and agents (collectively referred to as "Indemnitees") and each of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to or death of any person or damage to or destruction or loss of any property arising out of, resulting from, or in connection with (i) the performance or nonperformance of the Services contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in whole or in pant, by any act, omission, default, or negligence (whether active or passive) of Expert Consultant, regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent or contributing) by any act, omission, default, or negligence (whether active or passive) of the Indemnities, or any of them, or (li) the failure of the Expert Consultant to comply with any of the paragraphs herein or the failure of the Expert Consultant to conform to statutes, ordinances, or other regulations or requirements of any governmental authority, federal or state, in connection with the performance of this Agreement. Expert Consultant expressly agrees to indemnify and hold harmless the Indemnities, or any of them, from and against all liabilities which may be asserted by Expert Consultant, as provided above, for which the Expert Consultant' liability would otherwise be limited to payment under State of Florida Workers' Compensation or similar laws, Expert Consultant further understands that Florida Workers' Compensation benefits available to employees of the City are not available to Expert Consultant under this Agreement. The provisions of this Section 7 shall survive termination of this Agreement. Section 8. Insurance, The Expert Consultant fully understands and hereby agrees that she/he shall be the responsibility of the Expert Consultant to secure his/her own insurance coverage(s), as applicable insurance(s) will not be paid by the City on behalf of the Expert Consultant while performing the Services, Expert Consultant shall maintain insurance coverage(s) and shall provide evidence of such insurance coverage(s) and in such amounts, as applicable, as may be required by the City's Department of Risk Management in Composite Exhibit "13", attached hereto and incorporated by this reference, Expert Consultant must provide the required independent contractor letter to Risk Management as part of Composite Exhibit "1:3", attached hereto and incorporated by this reference. Section 9, Nondiscrimination, Expert Consultant represents and warrants to the City that s/he does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with Expert Consultant's performance under this Agreement an account of race, color, sex, religion, age, disability, sexual orientation, marital status or national origin, Expert Consultant further covenants that no otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age, disability, sexual orientation, marital status, or national origin, be excluded from Page 4 of 16 participation in, be denied services, or be subject to discrimination under any provision of this Agreement, Section 10, J-Verify Employment Verification. By entering Into this Agreement, Expert Consultant and its subconsultant are jointly and severally obligated to comply with the provisions of Section 448,095, Florida Statutes, as amended, titled "Employment Eligibility," Expert Consultant affirm that (a) it has registered and uses the U,S, Department of Homeland Security's E-Verify system to verify the work authorization status of ail new employees of Expert Consultant; (b) it has required all subconsultant to this Agreement to register and use the E-Verify system to verify the work authorization status of all new employees of the subconsultant; (c) it has an affidavit from all subconsultant to this Agreement attesting that the subconsultant does not employ, contract with, or subcontract with, unauthorized aliens; and (d) it shall maintain copies of any such affidavits for the duration of the Agreement, Registration information is available at; http;//www.uscis,gov/e-verify, If the City has a good faith belief that Expert Consultant has knowingly violated Section 448,09(1), Florida Statutes, then City shall terminate this Agreement in accordance with Section 448,095(5)(c), Florida Statutes, In the event of such termination, Expert Consultant agrees and acknowledges that it may not be awarded a public contract for at Least one (1) year from the date of such termination and that Expert Consultant shall be liable for any additional costs incurred by the CIty because of such termination, In addition, if City has a good faith belief that a subconsultant has knowingly violated any provisions of Sections 448,09(1) or 448,095, Florida Statutes, but Expert Consultant has otherwise complied with its requirements under those statutes, then Expert Consultant agrees that it shall terminate the contract with the subconsultant upon receipt of notice from the City of such violation by subconsultant in accordance with Section 448.095(5)(c), Florida Statutes, Any challenge to termination under this provision must be filed in the Circuit or County Court by the City, the Expert Consultant, or subconsultant no later than twenty (20) calendar days after the date of said termination, Section 11. Expert Consultant not a Guarantor of Opinions. It is understood by the Expert Consultant and City that any opinions provided and liability appraisals made are not guarantees but are estimates, forecasts, and projections that are not necessarily perfect and may not turn out to be entirely representative of future reality, provided, however, the City is entitled to reasonably rely on Expert Consultant' expertise In the field in implementing any decisions or course of action suggested by Expert Consultant' work product, Expert Consultant shall be held to perform as well as the statewide professional standards of the top tier of experts in his or her field, Section 12. Non.Assignment, Successors, and Assigns. The Expert Consultant' professional services are unique in nature and are not assignable, Expert Consultant shall not assign, sell, pledge, or otherwise convey this Agreement or any portion thereof. Section 13. rslup ofDocuments. Expert Consultant understands and agrees that any information, document, report, plans, budget, or any other material whatsoever which is given by the City or on behalf of the City to Page Sof16 Expert Consultant pursuant to or under the terms of the Agreement is and shall at all times remain the property of the City. Expert Consultant agrees not to use any such information, document, report, plans, budget or other materials without the written consent of. the City, which consent may be withheld or conditioned by the City as the owner thereof. Section 14. Public Records. Expert Consultant understands that the public shall have access, at all reasonable times, to all doeuments and information pertaining to the City, subject to the provisions of Chapter 119, Florida Statutes, and any specific exemptions there from, and Expert Consultant agree to allow access by the City and the public to all documents subject to disclosure under applicable law unless there is a specific exemption from such access, Expert Consultant' failure or refusal to comply with the provisions of this section shall result in immediate termination of the Agreement by the City, Pursuant to the provisions of Section 119.0701, Florida Statutes, Expert Consultant must comply with the Florida Public Records Laws, specifically the Expert Consultant must: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency to perform the service; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the Expert Consultant upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. (e) All records stored electronically must be provided to the City in a format compatible with the information technology systems of the public agency, Should the Expert Consultant determine to dispute any public access provision required by Florida Statutes, the Expert Consultant shall do so in accordance with the provisions of Chapter 119, Florida Statutes, at its own expense and at no cost to the City. IF THE EXPERT CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE EXPERT CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, THE EXPERT CONSULTANT MUST CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416-1800, VIA ELECTRONIC MAIL AT PUBLICRECORDS a,MIAMIGOV,COM, OR VIA REGULAR MAIL AT CITY OF MIAMI, OFFICE OF THE CITY ATTORNEY, 444 S.W. 2ND AVENUE, 9TH FLOOR, MIAMI, FLORIDA 33130. THE EXPERT CONSULTANT MAY ALSO Page 6 of 1,6 CONTACT THE RECORDS CUSTODIAN AT THE CITY DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. Section 15. Award of Agreement. Expert Consultant represents and warrants to the City that s/he has not employed or retained any person or company employed by the City to solicit or secure the Agreement and that s/he has not offered to pay, paid or agreed to pay any person any fee, commission, percentage, brokerage fee, finder's fee, or gift of any kind eontingent upon or in connection with, the award of the Agreement. Section 16. Compliance with Federal, State, and Local Laws. Expert Consultant understands that agreements between private entitles and local governments are subject to certain laws and regulations, including laws pertaining to open public meetings, public records, conflicts of interest, procurement procedures, record keeping, etc., and Expert Consultant agree to comply with and to observe all applicable laws, codes and ordinances as they may be amended from time to time. Section 17. Anti -Human Trafficking, Expert Consultant agrees to execute the attached Anti -Human Trafficking affidavit, attached as Attachment C. Section 18. Notices. Ail notices or other communications required under the Agreement shall be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given herein provided. Notice shall be deemed given on the day on which personally delivered; or if by U.S. Mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. To Expert Consultant: Gray Robinson, PA 333 S.E. 2" d Ave. Ste, 3200 Miami, Florida 33131 Page 7 of 16 To the City. of Miatiai:. City Manager, City of Miami 444 S.W. 2nd Avenue, 10th Floor Miami, Florida 33130 With envy To: City Attorney/City of Miami 444 S.W. 2nd Avenue, Suite 945 Miami, Florida 33130 With Copy To. Human Resources Department 444 S.W. 2nd Avenue, 7th Floor Miami, FL 33130 Section 19, Contingency Clause. Funding for this Agreement Is contingent upon the availability of funds and continued authorization of City activities and the Agreement is subject to (a) amendment due to lack of funds, reduction of funds, and/or change in regulations or the Code, upon written notice, or (b) termination pursuant to Section 5 hereof. Section 20. Miscellaneous. A. The Agreement shall be construed and enforced according to the laws of the State of Florida, The parties hereto agree that venue for all federal, state and local matters, if any, arising under the Agreement shall be in the applicable respective federal, state, and/or local courts located in Miami -Dade County, Florida. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover; the parties consent to the personal jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction, The parties irrevocably waive any rights to a jury trial, Each party shall pay its own costs and attorneys fees, ]B. Title and paragraph headings are for convenient reference and are not a part of the Agreement C, Should any provision, paragraph, sentence, word, or phrase contained in the Agreement be determined by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or not modifiable, then the same shall be deemed severable, and in either event, the remaining terms and provisions of,the Agreement shall remain unmodified and in full force and effect or limitation of its use, D. No waiver or breach of any provision of the Agreement shall constitute a waiver of any other breach or of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. E. The Agreement constitutes the sole and entire agreement between the Parties hereto relating to the subject matter hereof and correctly sets forth the rights, duties, and obligations of each to the other as of its date, Any prior agreements, promises, negotiations, or representations not expressly set forth in the Agreement, including the Attachments hereto, are of no force and effect. No modification to, supplement of, deletion from, amendment or addition to the Agreement shall be valid unless in . writing and executed by the properly authorized representatives of the parties hereto, Section 21, Survival. The parties acknowledge that the obligations in this Agreement will survive the term, termination, and cancellation hereof. Accordingly, the respective obligations of the Expert Consultant and the City under this Agreement shall survive termination, cancellation, or expiration hereof. Page 8 of 16 Section 22. Counterparts; Electronic__Signatures. This Agreement may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronie scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein, Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request, Section 23, Confidentiality, Subject to the requirements of Chapter 119, Florida Statutes, Expert Consultant agrees not to disclose Confidential Information disclosed to it by the City. Confidential Information shall include all information received by Expert Consultant that is not available to the public and all information identified as confidential by the City, IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written, Expert Consultant ''ketLafug,4c, Gray Robinson, PA STATE OF FLORIDA ) ) SS COUNTY OF MIAMI-DADE ) The foregoing instrument was acknowledged before me this day of , 2025, by, O+i4+-l/she is personally known to me or has produced , ems-- erct'fication and did/did not take an oath. Pr(nted Name: My Commission Exp Page 9 of 16 JACQUELINE OIEGUEZ Notery Publlo•Stete of Florida ."! « Commission NH 707133 �f1ff► Nly Commission Expires 4 00 %rpn`iiO November 06,... Z 029 .-� ATTEST: Todd Hannon City Clerk CITY OF MIM / FLORIDA Arthur Noriega V. City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: 761, George K. Wysong III City Attorney d4o- Matter ID 25-3526 David Ruiz Interim Risk Management Director Page 10 of 16 Attachment "A" Scope of Services A. REPORTING Expert Consultant will report directly to the City Manager or his designee, as determined by the City Manager, All travel and/or other related business expenses of Expert Consultant for Services to the City by Expert Consultant shall be approved by the City Manager or his designee, as determined by the City Manager, B. SERVICES Expert Consultant shall provide consultation on collective bargaining with the certified employee organizations representing City bargaining units, assist in the preparation of contract proposals, assist in the conduct of collective bargaining negotiations, provide advice regarding the City's rights and obligations under the Public Employees Relations Act, consulting and advisory services, as well as snake presentations regarding opinions and underlying analyses as required by the City, during bargaining sessions, to the City Commission, to the administration, and during any impasse process, including Special Magistrate proceedings, depositions, court appearances and preparations, relative to pension matters in the context of collective bargaining related proceedings, and any challenges as required by the collective bargaining agreements or settlements, C. COMMUNICATION AND DELIVERABLES The Expert Consultant will be in constant communication with the City Manager, Director of the Human Resources Department, the City Attorney, and all other relevant staff at the City Attorney°s Office. Deliverables will include analyses and recommendations of proposed changes to the various collective bargaining agreements impacting the City of Miami, providing written analyses and evaluations conducted, and preparation of proposals regarding the collective bargaining and pensions impacting the City of Miami, consultations with the City Manager, Director of the Human Resources Department, the City Attorney, and others as directed, preparations for depositions and court, as directed, follow-up reports, as well as all produced information in whatever format is requested by the City Manager or his designee, Director of the Human Resources Department, or City Attorney, Page 11of16 Composite Attachment "B" Insurance Requirements for Gray .Robinson PA, Completed Form W 9 for Gray Robinson PA, and independent contractor letter with Marlene Quintana Page 12 of 16 INSURANCE REQUIREMENTS -EXPERT CONSULTING AGREEMENT I. Personal Automobile Liability A, Limits of Liability Bodily Injury and Property Damage Liability Limits of Liability -Split Limits $100,000/300,000/50,000, or Combined $300,000 Endorsements Required City of Miami included as an Additional Interest II. Worker's Compensation Limits of Liability Statutory -State of Florida III, Employer's Liability A. Limits of Liability $100,000 for bodily injury caused by an accident, each accident $100,000 for bodily injury caused by disease, each'etnployee $500,000 for bodily injury caused by disease, policy limit OR Provide exemption certificate from the State of Florida, Division of Workers' Compensation, and/or letter indicating the number of employees, including corporate officers, IV. Professional Liability/Errors and Omissions Coverage (If Applicable) Each Claim $ 1,000,000 Page 13 of 16 General Aggregate Limit $ 1,000,000 The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer not less than (30) days prior to any such cancellation or material change. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to Insurance approval. Page 14 of 16 Date: David Ruiz Interim Director of Risk Management Administration City of Miami 444 S.W. 2nd Avenue, 9th Floor Miami, Florida 33130 Re: Status as Independent Contractor: Dear Mr. Ruiz: In connection with my Expert Consultant Agreement (the "Agreement:") with the City of Miami (the "City") through its City Manager's Office and the City's Department of Human Resources in connection consultation, valuations, and advisory services during bargaining sessions, 1 am writing to inform the City as follow: 1, I am entering into the Agreement as an independent contractor; and 2. I will be providing consulting services on an as»needed basis and will not have any decision -making authority; and 3. 1 will not employ or subcontract any other person, organization, or company in order to provide Services to the City for this engagement; and 4. I am exempt from and am not required to maintain any workers' compensation insurance coverage for myself. If you require any further information in connection with the Agreement, please contact me at the address and telephone number provided below. Sincerely, Marlene Quintana, Esq, 333 S.E. 2nd Ave. Page 15 of 16 ATTACIIMENT "C" ANTIHUMAN TRAFFICKING AFFIDAVIT 1, The undersigned affirms, certifies, attests, and stipulates as follows; a. The entity/individual is a nongovernmental entity authorized to transact business in the State of Florida (hereinafter, "nongovernmental entity"). b. The nongovernmental entity is either executing, renewing, or extending a contract (including, but not limited to, any amendments, as applicable) with the City of Miami ("City") or ono of its agencies, authorities, boards, trusts, or other City entity which constitutes a governmental entity as defined in Section 287,138(1), Florida Statutes (2024), c, The nongovernmental entity is not in violation of Section 787.06, Florida Statutes (2024), titled "Human Trafficking." d. The nongovernmental entity does not use "coercion" for labor or services as defined in Section 787.06, Florida Statutes (2024), 2. Under penalties of perjury, pursuant to Section 92,525, Florida Statutes, I declare the following: a. I have read and understand the foregoing Anti -Human Trafficking Affidavit and that the facts, statements and representations provided in Section 1 are true and correct. b. I am an officer, a representative, or individual of the nongovernmental entity authorized to execute this Anti -Human Trafficking Affidavit, FURTHER AFFIANT SAYETH NAUGHT, Nongovernmental Entity/Individual Marlene Quintana Name; Marlene Quintana Title: Partner Signature: Office Address; GrayRobinson, P,A., 333 S.E. 2nd Avenue, Suite 3200, Miami, Ft, 33131 Email Address; marlene,quintana eray-robinson,aMain Phone Number: 305416.6880 Page16of16 Client#: 1405411 131 GRAYROB ACORD,CERTIFICATE OF LIABILITY INSURANCE (MM/DD/YWY)., 4/15/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER McGriff, a MMA LLC Company 333 S. Garland Ave Orlando, FL 32801-4927 407 691-9600 NAMEACT Casey Guzinski PHONE 407 691-9600 FAX 888-635-4183 (A/C, No, Ext): (A/C, No): E-MAIL SS: Casey.Guzinski@mcgriff.com Case Guzinski riff.com ADDREg INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Chubb National Insurance Company 10052 INSURED GrayRobinson PA PO Box 3068 Orlando, FL 32802-3068 INSURER B : Federal Insurance Company 20281 Travelers Indemnity C : Co of America 25666 INSURER D : Great Northern Insurance Company20303 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE NSR W VD POLICY NUMBER POLICY EFF /Y (MM/DDYYY) POLICY EXP (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X X D02931412 04/15/2025 04/15/2026 EACH OCCURRENCE $1,000,000 CLAIMS -MADE X OCCUR PREMISES (EO a RENTED $1,000,000 MED EXP (Any one person) $15,000 PERSONAL & ADV INJURY $1,000,000 GEN'L X AGGREGATE POLICY OTHER: LIMIT APPLIES JECOT PER: LOC GENERAL AGGREGATE $2,000,000 PRODUCTS - COMP/OPAGG $2,000,000 $ D AUTOMOBILE X LIABILITY ANY AUTO OWNED AUTOS ONLY AUTOSIREDONLY X SCHEDULED AUTOS NON -OWNED AUTOS ONLY X X 73650759 04/15/2025 04/15/2026 TEOa aBcci eD) INGLE LIMIT $1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE 56728656 04/15/2025 04/15/2026 EACH OCCURRENCE $15,000,000 AGGREGATE $15,000,000 DED X RETENTION $10,000 $ c WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y/ N N N / A X UB1R6308612442E 08/09/2024 08/09/2025 X STATUTE EOTH E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) ***General Liability *** Additional Insured status, along with Primary & Non -Contributory, is granted if required by written contract per "Commercial General Liability Enhancement Endorsement" CBCG040001. Waiver of Subrogation status is granted if required by written contract per "Commercial General Liability Endorsement" CBCG040001. ***Auto Liability *** Additional Insured status and Waiver of Subrogation is granted if required by written (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION City of Miami 444 SW 2 Avenue Miami, FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE C4,14 R+uro.r ACORD 25 (2016/03) 1 of 2 #S37078145/M37077694 © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD LUPE DESCRIPTIONS (Continued from Page 1) contract per "Commerical Automobile Broad Form Endorsement" 16020292. ***Workers Compensation ***Waiver of Subrogation status is granted if required by written contract per "Waiver of Our Rights to Recover from Others Endorsement" form WC000313. *** Umbrella*** Umbrella is Follow Form providing excess liability over General Liability, Auto Liability and Employer's Liability limits shown. SAGITTA 25.3 (2016/03) 2 of 2 #S37078145/M37077694 Olivera, Rosemary From: Matthews, Christina Sent: Friday, December 26, 2025 9:19 AM To: Hannon, Todd; Ewan, Nicole; Olivera, Rosemary Cc: Panoff, Stephanie K. Subject: Expert Consulting Agreement between City of Miami and Gray Robinson P.A. (25-3526) Attachments: Expert Consultanting Agreement between City of Miami and Gray Robinson P.A..pdf Good morning, Attached please find the final version of the fully executed Expert Consulting Agreement between City of Miami and Gray Robinson P.A. for the City Clerk's Office to record. Thank you and Happy Holidays == Christina Matthews, Senior Legal Assistant Assistant to: Eric J. Eves, Litigation & Appeals Division Chief Stephanie K. Panoff, Labor & Employment Division Chief Linette Aguirre, Assistant City Attorney City of Miami Office of the City Attorney Telephone: 305-416-1862 Facsimile: 305-400-5071 Email: cmatthews@miamigov.com Disclaimer: This e-mail is intended only for the individual(s) or entity(s) named within the message. This e-mail might contain legally privileged and confidential information. If you properly received this e-mail as a client or retained expert, please hold it in confidence to protect the attorney - client or work product privileges. Should the intended recipient forward or disclose this message to another person or party, that action could constitute a waiver of the attorney -client privilege. If the reader of this message is not the intended recipient, or the agent responsible to deliver it to the intended recipient, you are hereby notified that any review, dissemination, distribution or copying of this communication is prohibited by the sender and to do so might constitute a violation of the Electronic Communications Privacy Act, 18 U.S.C. section 2510-2521. If this communication was received in error we apologize for the intrusion. Please notify us by reply e-mail and delete the original message. Nothing in this e-mail message shall, in and of itself, create an attomey-client relationship with the sender. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. 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