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Home My WebLink About25892AGREEMENT INFORMATION AGREEMENT NUMBER 25892 NAME/TYPE OF AGREEMENT US DEPARTMENT OF JUSTICE DESCRIPTION GRANT AGREEMENT/TASK FORCE OVERTIME REIMBURSEMENT FY 2026/FILE ID: 8714/R-21-0163/MATTER ID: 25-3755 EFFECTIVE DATE October 27, 2025 ATTESTED BY TODD B. HANNON ATTESTED DATE 12/22/2025 DATE RECEIVED FROM ISSUING DEPT. 12/23/2025 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM cjSigned by::a 6r' 03C8C8A20F3A4F4... ORIGINATING DEPARTMENT: Police DEPT. CONTACT PERSON: Joy Saunlett EXT. 305 603-6196 NAME OF CONTRACTUAL PARTY/ENTITY: United States Marshals Service IS THIS AGREEMENT TO BE EXPEDITED/RUSH TOTAL CONTRACT AMOUNT: $ 75,000.00 TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ® YES NO FUNDING INVOLVED? Z YES NO ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY: Joint Law Enforcement Operations Task Force — Obligation Document PURPOSE OF ITEM (DETAILED SUMMARY/ADD ADDITIONAL PAGES IF NECESSARY) To accept overtime funding for FY 25-26 for the police department's continued participation in the Task Force. COMMISSION APPROVAL DATE: 4/22/21 FILE ID: 8714 ENACTMENT NO: R21-0163 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR December 19, PRINT: MANUEL 2( l NI�j'p111 :EST PRINT: DAVID 2 �I�AT30R5 �:EST A. MORALES —DocuSigned MAtAAAti, RU>i��suu64�Docc;uSigned by: (liLbraiLS SUBMITTED TO RISK MANAGEMENT December 17, 6iFauc... by: ttini giAutt-1,6 INTERIM DIRECTOR SUBMITTED TO CITY ATTORNEY by.JCP December 19, PRINT: GEORGE K. 2S26N141Tt4IQ}1:EST a �I' bs b i /'1 it6V'ot, WliSbl4 Ill Matter ID.: #25-3755 r)., r, purti5 APPROVAL BY ASSISTAN1 ° raNIAGER PRINT: 687GEQF`a02488 .. SIGNATURE APPROVAL BY DEPUTY CITY MANAGER PRINT: NATASHA COLEBROOK-WILLIAMS SIGNATURE: RECEIVED BY CITY MANAGER December 19, PRINT: ART NORIEGA, 2SQ 17j.3 EST V,—DocuSigned by: Maw NoVltiA. SUBMITTED TO THE CITY CLERK December 22, PRINT: TODD B. HANNON86IICFEC372DU42A... 291 :1'tr �2 $ EST I� by: �DocuSigned �-46TT76b0UC.F 4b PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER U.S. Department of Justice United States Marshals Service Joint Law Enforcement Operations Task Force Obligation Document INSTRUCTIONS: See last page for detailed instructions. SECTION 1: OBLIGATION DOCUMENT CONTROL #: JLEO-26-0303 SECTION 2: PARTICIPATING AGENCIES Notification to state and local agencies of funding provided in support of Joint Law Enforcement Operations, pursuant to the Memorandum of Understanding (MOU) between: City of Miami Police Department and FLRFTF All other terms and conditions of the MOU remain the same. SECTION 3: PERIOD OF PERFORMANCE October 27, 2025 to September 30, 2026 SECTION 4: APPROPRIATION DATA FISCAL YEAR 2026 ORGANIZATION FUND A3401 AFF-B-OP PROJECT JLEOTFS8 SOC / PURPOSE 25205 - TFO Overtime DOLLAR AMOUNT Total Obligation Amount: $75,000.00 $75,000.00 SECTION 5: DESCRIPTION OF OBLIGATION Task Force Overtime Reimbursement FY 2026 TIN# 59-6000375, UEI# KJTSRFPMWTKS- ORI# FL0130600 - Vendor Name: CITY OF MIAMI SECTION 6: CONTACT INFORMATION DISTRICT/RFTF CONTACT: Name: Pedro Alard, Deputy Commander Phone: 213-281-3248 E-mail: pedro.alard@USDOJ.GOV STATE/LOCAL CONTACT: Name: Chief Manuel Morales Phone: 305 603-6100 E-mail: 4886@miami-police.org SECTION 7: AUTHORIZATION USMS Representative - Certification of Funds: Signature: NICOLE KEY Digitally signed by NICOLE KEY Date: 2025.12.03 15:32:50-05'00' Nicole Key, Management & Program Analyst Chief Deputy or RFTF Commander - Obligation Approval: Signature: DELVIN BROWN Digitally signed by DELVIN BROWN Date: 2025.12.08 08:25:45-05'00' Date: Date: Delvin Brown, Chief Inspector Reimbursement of overtime work shall be consistent with the Fair Labor Standards Act. Annual overtime for each state or local law enforcement officer is capped at the equivalent of 25% of a GS-1811-12, Step 1, of the general pay scale for the RUS. Reimbursement for all types of qualified expenses shall be contingent upon availability offunds and the submission of a proper request for reimbursement which shall be submitted monthly or quarterly on a fiscal year basis, and which provides the names of the investigators who incurred overtime for the Task Force during the quarter; the number of overtime hours incurred, the hourly regular and overtime rates in effect for each investigator. Doc Signed by: Departmental Representative - Acknowledent': 1Ll,atAu , Marth s Signature: r715& sac�craac... [Manuel A. Morales, Chief of Police] Date: December 19, 2025 117:01:34 EST Page 1 of 2 Form USM-607 Rev. 07/20 FORM USM-607 INSTRUCTIONS The Joint Law Enforcement Operations Task Force Obligation Document is designed to provide district and regional fugitive task forces with one standard obligating form to record new obligations in UFMS. To adjust funding in an existing obligation, please refer to Form USM-607A, Joint Law Enforcement Operations Task Force Modification Document. Funding in support of the JLEO mission is pursuant to the existing Memorandum of Understanding (MOU) between the USMS and the JLEO participant. Reimbursements are subject to the availability of funds and contingent upon the submission of proper documentation. Please note that overtime reimbursements require the submission of agency invoices and supporting documentation on a quarterly basis. In the event that the USMS will use a payment method OTHER than reimbursement directly to the state or local agency, additional guidance will be provided by USMS Headquarters. The district or RFTF office is responsible for communicating payment procedures to their partnering agencies. All payments are made via Electronic Funds Transfer (EFT) through the U.S. Department of Treasury. SECTION 1: Obligation Number A. Enter UFMS Document Control Number. SECTION 2: Participating Agencies A. BOX 1: Enter name of state or local JLEO participating agency. B. BOX 2: Use drop down menu to select appropriate USMS District/RFTF. SECTION 3: Period of Performance A. Insert valid period of performance for the obligation. Obligations created using the one -page JLEO Task Force Obligation Form may not cross fiscal years. If there is a need to cross fiscal years, please utilize a Purchase Order for the obligation. B. Period of performance must begin no earlier than the date of funds availability (provided by IOD and the Asset Forfeiture Division) and end no later than September 30 of the following calendar year. SECTION 4: Appropriation Data A. Enter information across appropriate field for all items being obligated. All fields for a line item must be completed in order to proceed to the next step. B. Project Codes: District task force obligations are funded under the JLEOTFS4 project code for a JLEO obligation. RFTF project codes have been assigned by region and will be entered by Headquarters IOD staff. SECTION 5: Description of Obligation A. Enter description of obligation (optional). Include any pertinent information such as number of TFO vehicles, for example. SECTION 6: Contact Information A. Enter District/RFTF contact information (Box 1) and State/Local contact information (Box 2). SECTION 7: Authorization A. Certification of Funds: Signature will be applied by USMS District official or IOD representative (RFTF) after the Asset Forfeiture Division has confirmed that funds have been moved into the budget. B. Obligation Approval: Signature will be applied by District or RFTF representative upon receipt of obligation document. To ensure sufficient internal controls and proper segregation of duties, the district/RFTF representative approving obligation forms cannot also approve invoices or reimbursements related to the same obligation. (See U.S. Office of Management and Budget (OMB) Circular A-123 and USMS Office of Finance guidance for further information regarding internal controls.) C. Acknowledgement: Signature will be applied by state or local agency representative. The obligation is not valid until all parties have signed. When completed, the form will be returned to the District/RFTF office. Districts are responsible for entering obligations into UFMS. RFTF obligations will be forwarded to Headquarters IOD to be entered into UFMS. Page 2 of 2 Form USM-607 Rev. 07/20 United States Marshals Service JLEO-26-0303 CITY OF MIAMI, a Florida Municipal Corporation DocuSigned by: ttriLLur Noviuy. B�/• .1 R50CF6C3721)D42A Arthur Noriega V, City Manager Attest: By: DocuSigned by: Todd :. ` annon, Cit Signed by: Approved as to Form and Correctness: By: ,-Docusigned by: Guvroc, 00bisa Ill '-88776E9FE88248B... George K. Wysong, III, City Attorney DocuSigned by: jRCPt , 60971 BODO5DD4D9... Approved as to Insurance Requirements: DocuSigned by: By: fit i7vr1 1`.t' ''' 05649D43.,1-254136... David Ruiz, Interim Director Risk Management Date: December 19, 2025 117:56:03 EST Date: December 22, 2025 121:36:38 EST Date: December 19, 2025 114:14:01 EST Date: December 17, 2025 1 06:34:53 EST U.S. Department of Justice United States Marshals Service Investigative Operations Division Washington, DC 20530-0001 October 29, 2025 MEMORANDUM TO: United States Marshals Chief Deputy United States Marshals District Task Force Commanders and Warrant Supervisors Regional Fugitive Task Force Commanders District Administrative Officers FROM: Peter D. Marketos Assistant Director Digitally signed by PETER PETER MARKETOS MARKETOS Date: 2025.10.29 16:10:37 -04'00' SUBJECT: Fiscal Year 2026 Joint Law Enforcement Operations Allocation and Program Guidance The Joint Law Enforcement Operations (JLEO) Program is a vital United States Marshals Service (USMS) program supported by the Department of Justice (DOJ) and funded through revenues deposited into the Assets Forfeiture Fund (AFF). Funding for the JLEO Program is discretionary. USMS funding levels are based on the DOJ allocation process and projected revenue in the AFF. The Investigative Operations Division (IOD) utilizes a methodology to determine state and local Task Force Officers (TFO) overtime allocations. As announced in an IOD Memorandum dated September 25, 2025, starting in fiscal year (FY) 2026, the initial JLEO overtime allocation methodology will build upon the foundation of former models by refining how violent crime is measured and by increasing the impact of production. USMS Task Forces were informed of the requirement to certify their Task Force Clearinghouse information to receive their full initial JLEO overtime allocations. Additionally, 10% of the overall JLEO overtime allocation was reserved to support the Memphis and D.C. Safe Operations. The attached table shows district and Regional Fugitive Task Forces (RFTF) JLEO overtime amounts at the 90% and 100% levels. Districts and RFTFs will be capped at the 90% level to start FY 2026. IOD has requested additional JLEO funding to support the Memphis and D.C. Safe operations; if received, the reserved 10% of JLEO overtime funding will be returned to districts and RFTFs. After discussions with the Office of the General Counsel, it has been determined that all Adam Walsh Act -related activities performed by USMS TFOs will be funded by IOD utilizing the Agency's JLEO's allocation. All other Adam Walsh Act expenses will be vetted by IOD. This review does not impact the FY 2026 JLEO allocations outlined in the attachment to this memorandum. Memorandum from Assistant Director Peter D. Marketos Page 2 Subject: Fiscal Year 2026 Joint Law Enforcement Operations Program Guidance IOD will maintain a reserve of JLEO funding for special other Agency priorities. The JLEO Working Group continues to meet and consider additional metrics which will further enhance the allocation methodology, as well as the reserve allocation process. IOD will conduct periodic reviews of JLEO funding and will work with districts and RFTFs to identify excess or unused funds that can be pulled back. This approach allows the USMS to monitor and maximize use of overall JLEO funding. All TFO travel should utilize allocated JLEO funding for FY 2026. Form USM-356, Travel Authorization/Advance, and Form USM-357, Travel Expense Reimbursement Voucher, are to be used for TFO travel. For TFOs possessing a travel card, E2 Solutions must be the mechanism utilized to book all travel. TFOs must adhere to DOJ Policy Statement 1400.04, Travel Policy, and other USMS-mandated travel requirements. All lodging reservations must be booked in E2. As the FY 2026 JLEO funding is allocated, all recipients must understand proper accounting procedures. To assist, please reference the Step -by -Step: JLEO Processing Procedures guide on FSD's "How To's" Intranet page and the USMS Financial Management Manual. These procedures must be followed by all Task Forces receiving JLEO funding. To ensure preparedness for future external audits, the IOD anticipates conducting assessments of the JLEO accounting procedures in select districts and RFTFs. These assessments will be conducted to ensure standardization in the accounting process and resolve any deficiencies identified. Project Code JLEOTFOT will be utilized to allocate state and local TFO overtime funding for district use. Division RFTFs will continue to utilize their respective JLEO project codes. Additionally, beginning in FY 2026, project code JLEOTRNG has been established to allocate funding to divisions and districts for training expenses approved by the Training Division. JLEOSURG has been created to track JLEO expenditures for mandated surge operations and JLEOMCUI has been established to track expenditures incurred in support of the Missing Child Mission. These newly established project codes are designed to enhance tracking and auditing of JLEO spending. To continue to comply with the DOJ Office of Inspector General (OIG) audit findings, the following guidelines apply: • Any state and local agency that has union rules or bylaws deviating from the standard TFO hourly billed rate of 150%, multiplied by Regular Rate of Pay, must draft a memorandum explaining the reason for the deviation (e.g., contract terms, union rules, etc.). This memorandum must be on file in the respective district or RFTF in the event of an audit or questions about the billing rate. Any handwritten changes on the Form USM-7TF, Task Force Officer Time Record, must be initialed and dated. A memorandum for the file explaining who made the changes and the reason for any changes must be attached to the timesheet. This document should be retained at the district or RFTF offices. Memorandum from Assistant Director Peter D. Marketos Page 3 Subject: Fiscal Year 2026 Joint Law Enforcement Operations Program Guidance • The USMS Task Force Clearinghouse (TFCH) is a central repository for JLEO information, including forms, Frequently Asked Questions, etc. All Task Forces are required to complete the bi-annual certification of their information in the TFCH to ensure it is accurate and up to date. It is critical for all state and local agencies receiving JLEO funding to be actively registered in the System for Award Management to avoid unnecessary payment delays. Vendors doing business with the Federal Government use a Unique Entity Identifier (UEI) created within the System for Award Management (SAM). Each UEI code consists of 12 alpha -numeric characters and replaces the 9-digit Dun & Bradstreet's Data Universal Numbering System (DUNS) number. New vendors published in SAM.gov to the United Financial Management System (UFMS) must have the UEI populated in the address code field. All Task Forces are required to maintain records of the hourly overtime rates, overtime hours worked each month, and amounts paid for each of their TFOs. This information is required by DOJ as supporting documentation of AFF payments, and it will ensure TFOs are not paid more than the annual DOJ-mandated maximum overtime payment of $22,155, which for FY 2026 is 25% of a GS-12, Step 1 ($88,621) pay level (Rest of the United States). This maximum includes all federal overtime sources (High Intensity Drug Trafficking Area, JLEO, and other AFF DOJ funding). Additionally, all improper payments utilizing JLEO funding must be reported on the quarterly Improper Payments Elimination and Recovery Act report. To comply with external audit and reporting requirements, all Task Forces entering an obligation in the UFMS for a state and local agency must enter in the title field the unique National Crime Information Center (NCIC) Originating Agency Identifier (ORI) assigned by the Federal Bureau of Investigation's Criminal Justice Information Services followed by the agency name and the state. Furthermore, the NCIC ORI in the obligation Title must match the NCIC ORI in the TFCH. Some agencies may have multiple valid NCIC ORIs. If you would like to use a different NCIC ORI, please first validate the preferred ORI using an NCIC Query ORI in Capture, then contact the JLEO Program Manager Michael Friedman, IOD-BIC, at Michael.Friedman2@usdoj.gov to have the ORI updated in the TFCH. Please note, the preferred ORI must be an NCIC ORI; it cannot be an Nlets or local system identifier. Additionally, the preferred ORI should be for your partner agency. For example, if the partner is the County District Attorney's Office, the ORI should be for the County District Attorney's Office and not the Sheriffs Office. All UFMS obligations for state and local agencies should match the standard formatting outlined below. Agency names can include abbreviations, but please do not use acronyms alone (e.g., please do not use MCSO to represent Mobile County Sheriff's Office). The UFMS allows a maximum capacity of 50 characters, including spaces. Memorandum from Assistant Director Peter D. Marketos Page 4 Subject: Fiscal Year 2026 Joint Law Enforcement Operations Program Guidance Obligations for State and Local Agencies Standard format: NCIC ORI - Agency Name/State Abbreviation - Operation — Additional Information • Example: AL0020000 - Mobile County Sheriff's Office/AL Obligations for Travel Please include the type of travel in obligation title. For example, HRFA Trng, OST Trng, AWA Trng, Other Trng, Operation (OWO/OTB/ONS), and Case Travel. As a reminder, the following limitations and conditions govern the use of state and local JLEO funding: • Form USM-607, Joint Law Enforcement Operations Task Force Obligation Document, is utilized for all initial obligations, must be fully approved and uploaded in UFMS. Any deviations could result in delayed TFO overtime payments. • Form USM-607A, Joint Law Enforcement Operations Task Force Modification Document (UFMS), must be utilized, fully approved and uploaded in UFMS to reflect all changes to the original obligating document (Form USM-607). • Form USM-607B, Joint Law Enforcement Operations Statement, is the TFO overtime invoice. Beginning in FY 2026, JLEO invoices should be submitted to the district or division on a quarterly basis. Each state and local agency is responsible for initiating and completing the form. The form must contain all required signatures prior to payment submission. Districts and RFTFs are required to retain timesheets as supporting documentation. As stated, Overtime Salary Rate does not include any fringes or benefits. • Form USM-7TF, Task Force Officer Time Record, is the official verification of TFO overtime hours recorded as worked by the participating agency and must accompany the invoice (Form USM-607B) as supporting documentation. Districts and RFTFs are required to retain timesheets. • Districts and RFTFs cannot use JLEO funds for a purpose other than that for which the funds were allocated. JLEO funding expires at the end of each FY. No prior year requests for JLEO funding will be authorized. If prior year funds are needed, prior year requests should be processed using FY 2026 JLEO funds. • JLEO funds cannot be used for the purchase or reimbursement of prepaid fuel cards. • JLEO funds cannot be used to pay for vehicle insurance, registration, or state inspections. • JLEO funds cannot be used to pay for cellular telephones, other wireless devices, or the service for cellular telephones or other wireless devices. Memorandum from Assistant Director Peter D. Marketos Page 5 Subject: Fiscal Year 2026 Joint Law Enforcement Operations Program Guidance • The USMS is prohibited from making third party payments to state and local agency vendors. JLEO funding can only be used to reimburse state and local agencies for approved expenses the agencies have already incurred and paid. • Reimbursements under the JLEO program cannot be made via government purchase card. • Purchase orders may not be issued to state and local agencies to extend JLEO funds beyond the end of the FY in which they are issued. If you have any questions regarding JLEO allocations or accounting procedures, please contact Chief Beth Fitzwater, IOD-Resource Management Branch, at 202-409-2043 or IOD.JLEO@usdoj.gov. Attachment Olivera, Rosemary From: Sent: To: Cc: Subject: Attachments: Saunlett, Joy <6272@miami-police.org> Tuesday, December 23, 2025 8:03 AM Olivera, Rosemary Garcia, Aida L- Police; Quijano, Elizabeth- Police USMS - Ob Doc - $75K - Matter ID.: #25-3755 U S M S_O b_Doc_25_26. pdf CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good morning: Attached please find the fully executed agreement for the above -mentioned. Thank you and stay safe. Joy Saunlett 1 Administrative Assistant Business Management Section 1 jov.saunletta miami-police.org'1 400 NW 2' Avenue, Miami, FL 33128 1 R (305-603-6196 1 z 305-579-6634 1 1