HomeMy WebLinkAbout25891AGREEMENT INFORMATION
AGREEMENT NUMBER
25891
NAME/TYPE OF AGREEMENT
MIAMI-DADE SHERIFF'S OFFICE
DESCRIPTION
SECURING THE CITIES AGREEMENT/PROCUREMENT OF
GOODS & SERVICES UNDER THE SECURING THE CITIES
INITIATIVE MEMORANDUM OF UNDERSTANDING/FILE ID:
7460/R-20-0183/MATTER ID: 25-2051
EFFECTIVE DATE
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
12/22/2025
DATE RECEIVED FROM ISSUING
DEPT.
12/23/2025
NOTE
DOCUSIGN AGREEMENT BY EMAIL
CITY OF MIAMI
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: Department of Fire -Rescue
DEPT. CONTACT PERSON: Vishwani Ramlal-Campbell
EXT: (305) 416-5465
NAME OF CONTRACTUAL PARTY/ENTITY: Securing the Cities Grant Program 2019 (Award R0232 -
Claim# 1 Resubmission)
IS THIS AGREEMENT TO BE EXPEDITED/RUSH
TOTAL CONTRACT AMOUNT:
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
❑ GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
OTHER: (PLEASE SPECIFY):
❑ YES NO
FUNDING INVOLVED? OYES NO
❑ PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
PURPOSE OF ITEM (DETAILED SUMMARY/ADD ADDITIONAL PAGES IF NECESSARY): To amend the
Securing the Cities Grant Program 2019 to change agency name from Miami -Dade to Miami Dade Sheriff
Office.
COMMISSION APPROVAL DATE: 6/25/2020
FILE ID: 7460 ENACTMENT NO: R-20-0183
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN:
ROUTING INFORMATION
Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL DIRECTOR
December 13, 2025
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SUBMITTED TO RISK MANAGEMENT
December 14, 2025
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SIGNATURE:
SUBMITTED TO CITY ATTORNEY
December 15, 2025
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Matter ID# 25-2051
APPROVAL BY ASSISTANT CITY MANAGER
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SIGNATURE
APPROVAL BY DEPUTY CITY MANAGER
December 22, 2025
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SIGNATURE:
COLEBROOK-WILLIAMS
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RECEIVED BY CITY MANAGER
December 22, 2025
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SUBMITTED TO THE CITY CLERK
December 22, 2025
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PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE
CITY MANAGER
SECURING THE CITIES AGREEMENT
FOR THE PROCUREMENT OF GOODS AND SERVICES UNDER THE
SECURING THE CITIES INITIATIVE
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding ("MOU") is made and entered into as of the last signature
date herein, by and between the City of Miami, a municipal corporation ofthe State of Florida ("Sponsoring
Agency"), as sponsoring agency and administrator that will have overall charge of the Securing the Cities
("STC") Program ("Cooperative Agreement"), and the Miami -Dade Sheriff's Office ("MDSO"), an
independent constitutional office under the laws of the State of Florida, with a principal office at 9105 N.W.
25`1' Street, Doral, Florida 33172, for the procurement and distribution of goods and services under the STC
Initiative. The City ofMiami and MDSO, collectively referred to as the "Parties" and singularly, a "Party,"
agree as follows:
RECITALS
WHEREAS, the United States Department of Homeland Security ("DHS") Domestic Nuclear
Detection Office ("DNDO"), has sub -granted the STC Program 2019 to the City of Miami as sponsoring
agency, accepted pursuant to Resolution No. R-20-0183, adopted June 25, 2020, to provide funds to
address the unique equipment, training, planning, exercise and operational needs for the region, and to
assist in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats
or acts of terrorism; and other high -consequence events utilizing nuclear or other radiological materials
that pose risk to homeland security in high -risk urban areas; and
WHEREAS, Securing -the -Cities Implementation Initiative is a coordinated effort by federal, state
and local government entities to detect and prevent any transport of radiological materials into the South
Florida region, by any group or person for the purpose of using those materials to attack any part of the
region's critical infrastructures; and
WHEREAS, MDSO and the City of Miami intend to work together and in concert with the other
agencies in the region, to design and implement systems for coordinated and integrated detection and
interdiction of materials that may be used in a terrorist attack and recognize the need for mutual information
sharing and cooperation to operate such systems effectively; and
WHEREAS, the City of Miami as the sponsoring agency has received or expects to receive various
forms of assistance from the federal government including funding and equipment to accomplish this
initiative; and
WHEREAS, in accordance with the STC Program, the Parties will uphold the MOU which will
now include the distribution of equipment which specifies responsibilities, use, maintenance, inventory,
calibration and disposal responsibilities in accordance with the STC Program's policies; and
WHEREAS, the City Commission, by Resolution No. R-20-0183, adopted on June 25, 2020, has
authorized the City Manager to enter into this MOU with participating agencies on behalf of the City of
Miami;
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as follows:
A. The purpose of this MOU is to maintain cooperative and collaborative relationships with partner
agencies within the region that will increase capabilities in identifying and responding to
Radiological and Nuclear ("R/N") threats. These efforts will require close collaboration, support
and partnerships from all participants that ultimately will enhance the STC Program to the benefit
of every organization/agency within the region.
B. This MOU will be utilized by the City of Miami in collaboration with regional partners to reduce
the risk of a successful deployment of a R/N weapon of mass destruction or the movement of
materials into a major metropolitan area such as South Florida. Considering the region's high -risk,
it is critical and necessary to implement an expansive and multi- jurisdictional ability to discover
and locate R/N threats, communicate information related to these threats and to develop a
coordinated response with all principal partners.
C. This MOU delineates the transfer of federal STC Program funded equipment from the Sponsoring
Agency to MDSO.
D. This MOU stipulates MDSO's responsibilities for said equipment as per the Sponsoring Agency's
and the STC Program's guidelines.
E. This MOU describes the intent and sole purpose of equipment as used in coordination by MDSO
for the participation, use, and availability of "Regional" equipment. "Regional" equipment, for the
purposes of this Program and it's participants includes, but is not limited to, equipment or training
that shall benefit and be made available to STC participants as part of the collaboration of South
Florida local and state first responder agencies in working effectively and efficiently together to
prepare for, respond to, and reduce the risk of a successful deployment of a R/N terrorist weapon
against a major metropolitan area in the United States by establishing sustainable capability within
Global Nuclear Detection Architecture ("GNDA") partner agencies to detect, analyze, and report
R/N materials out of regulatory control within their jurisdictions.
F. The Parties agree to immediately notify and share security information with each other related to
deployment and operation of equipment, goods and services provided pursuant to this MOU.
G. Through this federal assistance, MDSO will select various goods or services to be submitted for
approval, first through the City of Miami STC Program review process and then ultimately through
this MOU in the following manner:
1. Utilizing reimbursement from the STC Program, the Sponsoring Agency or its STC
partners will procure selected goods or services, including, but not limited to, the purchase
of R/N detection devices; the purchase of other equipment as requested by MDSO and
approved by this MOU for the purposes of this program, such as Personal Radiation
Detectors (PRD's), Radioisotope Identification Devices (RIID's), Backpack -based
STC MOU
City of Miami & MDSO
Page 2 of 8
Radiation Detectors or mobile R/N detection devices incorporated onto vehicles as an
interdiction platform; this also encompasses items that require either advance funds for
prepaying the vendor or MDSO or direct reimbursement to either the vendor or MDSO
after purchase; the reimbursement of approved overtime incurred for purposes of training
and exercise planning and execution; other items or equipment as described for each federal
fiscal year allocation under the STC Initiative.
2. Both the Grantor and the City of Miami as Sponsoring Agency require that the process for
purchases by the City of Miami must conform to the current Procurement Policy Rules of
the City of Miami. Purchases made by MDSO must conform to the current MDSO
Procurement Policy found in the Sheriff's Policy Manual, Chapter 04 - Part 03 -
Purchasing, that remain in compliance with 2 CFR 200.
H. The Sponsoring Agency will arrange with MDSO for employees of MDSO to receive training about
the use of the goods and equipment supplied to MDSO pursuant to this MOU. The training will
take place at a location and on a schedule to be agreed upon by the parties with due consideration
for turnover of personnel and the like. MDSO shall not distribute or deliver equipment to other
agencies unless they agree not to deploy such equipment without proper training.
I. Utilizing reimbursement from the STC Program, training hours will be properly tracked, MDSO
will be required to create a budget sheet and provide to the City of Miami or its contractor(s)
pursuant to the terms of this MOU. MDSO agrees to the following:
1. Prior to training, MDSO will submit to the City of Miami a projected Agency Funding
Allocations budget sheet that will include:
a. the anticipated number of people in each rank who will provide training on an
overtime basis as a Trainer (Trainer overtime);
b. the overtime cost structure for each rank;
c. the training hours required; and
d. the computed total cost, not to exceed MDSO allocation as identified by the City
of Miami.
2. Required submissions for Trainee (Trainee overtime) will follow the same procedures and
terms as those stated above for Trainers but only will be submitted for personnel who attend
allowable trainings, required drills, exercises, and tabletops.
MDSO'S RESPONSIBILITIES
A. The MDSO shall not sell or otherwise dispose of equipment without the written consent of the
Sponsoring Agency. If the Sponsoring Agency, approves of MDSO selling or disposing of said
equipment, it shall be the responsibility of MDSO to dispose of equipment properly.
B. MDSO shall submit an inventory report to the Sponsoring Agency, when requested and in a timely
manner. The inventory reports shall include, but not be limited to: the make, model, serial number,
location, Point of Contact ("POC") who has functional authority, condition of equipment and any
additional information as requested.
C. MDSO shall provide/make available the equipment for inventory and on -site monitoring visits as
requested.
STC MOU
City of Miami & MDSO
Page 3 of 8
D. MDSO shall be fully responsible for the coordination of equipment in order to keep the "Regional"
equipment in-service, fully operational, and available for use in the event requested by another
participating agency ("Requesting Agency") and requiring the use of the listed equipment.
E. Ensure that equipment obtained from the STC Program is readily available for use by personnel
trained to use such equipment for actual emergencies or exercises. Also, ensure that such
equipment is readily available for onsite monitoring by the Sponsoring Agency. If MDSO is
incapable of staffing the equipment, such equipment shall be made available to another
participating agency for use during any actual emergencies or exercises. Failure to ensure
equipment availability may result in loss of funding and/or equipment to MDSO.
F. All equipment obtained from the STC Program is the sole responsibility of the Sponsoring
Agency. This includes, where applicable, maintenance, replacement, calibration, training on
equipment, and insuring of equipment, and compliance with intra-agency monthly or quarterly
reporting requirements.
CONDITIONS:. DEFAULT, REMEDIES. TERMINATION
A. Event of Default
If any of the responsibilities or obligations listed above in "MDSO's Responsibilities" are not met,
provided for, or responded to in a timely manner, failure to meet same shall constitute a default
and the Sponsoring Agency has the option to terminate the MOU.
B. Remedies
If an "Event of Default" occurs, then the Sponsoring Agency may, after thirty (30) calendar days
written notice to the MDSO and upon MDSO's failure to regain compliance within those thirty
(30) calendar days, exercise any one or more of the following remedies, either concurrently or
consecutively:
I. Terminate this MOU, provided that MDSO is given at least thirty (30) days prior written
notice of the termination. The notice shall be effective when placed in the United States,
first class mail, postage prepaid, by registered or certified mail -return receipt requested;
2. Begin an appropriate legal or equitable action to enforce performance of this MOU;
3. Require that MDSO refund the City of Miami, the Sponsoring Agency, any monies used
for ineligible purpose under the laws, rules and regulations governing the use of these
funds;
4. Request additional information from the MDSO to determine the reasons for or the extent
of non-compliance or lack of performance;
5. Require that MDSO return all distributed equipment to the Sponsoring Agency.
C. Termination
The Sponsoring Agency may terminate the MOU for cause after thirty (30) calendar days' written
notice. Such cause for termination can include misuse of funds, fraud, lack of compliance with
"MDSO's Responsibilities" and any other applicable laws, rules, and regulations, failure to timely
perform, and refusal by MDSO to permit public access to any document, record, information, or
other material subject to public records disclosure under Chapter 119, Florida Statutes, as
amended.
STC MOU
City of Miami & MDSO
Page 4 of 8
CONFIDENEAJ. J]
In order to ensure the safety of the Parties, the City of Miami and MDSO agree to adhere to the
confidentiality expectations as outlined in this MOU.
The Parties agree that all information concerning the equipment, goods, and services provided through
this MOU shall remain confidential. Access to all confidential information relating to this MOU shall
be strictly controlled by MDSO to minimize disclosure outside of what may be required by law. Any
unauthorized disclosure of confidential information by employees of any party to this MOU shall be
immediately reported to the Sponsoring Agency.
In the event that MDSO becomes legally compelled to disclose any confidential information pertaining
to this MOU, MDSO shall provide the Sponsoring Agency with prompt, prior written notice of such
requirement so that the Sponsoring Agency may seek a protective order or other appropriate remedy.
The City of Miami as designated Sponsoring Agency and administrator of the STC Program accepts
full responsibility for the performance of the collaborative organizations/agencies.
This MOU is the complete agreement between, the City of Miami, as Sponsoring Agency, and MDSO
as may be amended by written agreement only, signed by each of the Parties involved.
MISCELLANEOUS PROVISIONS
A. Changes and Modifications
Changes and/or modifications to this MOU shall be in writing and signed by the authorized agents
of all Parties, or their duly authorized designee within the scope of their authority. No oral
statement by any person shall be interpreted as modifying or otherwise affecting the terms of this
MOU. All requests for interpretation or modification shall be made in writing.
B. Public Records; Maintenance of Records
This MOU shall be subject to Florida's Public Records Laws, Chapter 119, Florida Statutes, as
amended. The Parties understand the broad nature of these laws and agree to comply with Florida's
Public Records Laws, and laws relating to records' retention.
C. Compliance with the Law
The Parties shall comply with all applicable federal, state, and local laws, codes, ordinances, rules,
and regulations in performing their respective duties, responsibilities, and obligations pursuant to
this MOU. The Parties shall not unlawfully discriminate in the performance of their respective
duties under this MOU.
D. Governing Law
This MOU shall be governed by the laws of the State of Florida. Venue in any proceedings shall
be in Miami -Dade County, Florida and each Party shall be responsible for its own attorneys' fees.
STC MOU
City of Miami & MDSO
Page 5 of 8
E. Counterparts; Electronic Signatures
This MOU and any amendments hereto may be executed in counterparts and all such counterparts
taken together shall be deemed to constitute one and the same instrument, each of which shall be
an original, as against either Party whose signature appears thereon, but all of which taken together
shall constitute but one and the same instrument. An executed facsimile or electronic scanned
copy of this MOU shall have the same force and effect as an original. The Parties shall be entitled
to sign and transmit an electronic signature on this MOU (whether by facsimile, PDF or other
email transmission), which signature shall be binding on the Party whose name is contained
therein. Any Party providing an electronic signature agrees to promptly execute and deliver to the
other Parties an original signed MOU upon request.
F. Dispute Process
If possible, disputes should first be resolved by informal discussion between the Parties. The
Parties will attempt to resolve their disputes and controversies arising under this MOU by the
procedural options afforded by the Florida Governmental Conflict Resolution Act, Chapter 164,
Florida Statutes, as amended. This will be a condition precedent to any civil action between the
Parties arising out of this MOU.
G. Indemnification
Each Party to this MOU agrees to assume responsibility for the acts, omissions, or conduct of
such Party's own employees while participating herein and pursuant to this MOU, subject to the
provisions of Section 768.28, Florida Statutes, where applicable. "Assume Responsibility" shall
mean incurring any and all costs associated with any quit, claim, or claim for damages arising
from the performance of this MOU.
H. Term
This MOU will be effective upon signature by all Parties and will expire on October 30, 2029,
unless terminated sooner.
The remainder of this page is intentionally left blank
STC MOU
City of Miami & MDSO
Page 6 of 8
IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed by their
respective officials thereunto duly authorized on the date(s) written below.
FOR CITY OF MIAMI, a Florida municipal corporation:
"Sponsoring Agency"
DocuSigned by:
DocuSigned
4 ed.44064-Wat.4,0•4
ee97-5DCA41B...
Arthur Noriega V., City Manager
ATTEST:
DocuSigned by:
seeee
Todd B. Hanon, City Clerk
Miami, Florida
Signed by:
APPROVED AS TO FORM AND LEGAL CORRECTNESS:
DocuSigned by:
A,brot, aisotA.0 11(
rE8,8248B ..
GeorgeK: Wysong, City Attorney
Miami, Florida
DS
F
APPROVED AS TO INSURANCE AND REQUIREMENTS:
�- DocuSigned by:
FratA1 Gbwtti5
2739G6639-82 M1E7...
David Ruiz, Interim Director
Department of Risk Management
Miami, Florida
December 22, 2025 111:22:12 EST
Date
December 22, 2025 121:49:41 EST
Date
December 15, 2025 114:00:30 EST
Date
December 14, 2025 118:34:21 EST
Date
STC MOU
City of Miami & MDSO
Page 7 of 8
FOR MIAMI-DADE SHERIFF'S OFFICE:
"Participating Agency"
Rosie Cordero-Stutz, Sheriff
APPROVED AS TO FORM AND LEGAL SUIFFICIENCY:
Date
1:4A-etliAAA,1 ola5
Janet Lewis, General Counsel Date
STC MOU
City of Miami & MDSO
Page 8 of 8
Olivera, Rosemary
From: Ramlal, Vishwani
Sent: Tuesday, December 23, 2025 6:34 AM
To: Olivera, Rosemary; Hannon, Todd; Ewan, Nicole; Perez, Juan- Police
Cc: Hardy, Robert C.; Alexandre, Marc; Garcia, Aida
Subject: Matter ID# 25-2051 - Securing the Cities - Award R0232, Claim #1 Resubmission
Attachments: Matter ID# 25-2051 - Securing the Cities - Award R0232, Calim #1 Resubmission.pdf
Good morning,
Attached, please find the fully executed agreement that is to be retained as an original by the City.
Thank you,
Vtikozoth ; a, a - ektenfigett. MBA
Administrative Assistant I
CAT of Miami, Department of Fire -Rescue
Di ti;iori of Professional Standards
1131 N''" Street, 3" Floor
ll uri, Florida 33136
Phone: .3051 416-5463
v ramlal(axtvamigov.coran.
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