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HomeMy WebLinkAbout25848AGREEMENT INFORMATION AGREEMENT NUMBER 25848 NAME/TYPE OF AGREEMENT CENTER FOR BLACK INNOVATION, INC DESCRIPTION AMENDMENT NO. 2 TO THE ARPA GRANT FUNDING AGREEMENT/TIME EXTENSION & BUDGET LINE ADJUSTMENT/FILE I D : 17012/R-24-0503/MATTER I D : 25-3115 EFFECTIVE DATE November 25, 2025 ATTESTED BY NICOLE EWAN ATTESTED DATE 12/9/2025 DATE RECEIVED FROM ISSUING DEPT. 12/10/2025 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Office of Management and Budget DEPT. CONTACT PERSON: Gabriel Brito EXT. 305-416-1203 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: CENTER FOR BLACK INNOVATION, INC. (ARPA) IS THIS AGREEMENT TO BE EXPEDITED/RUSH Z YES NO TOTAL CONTRACT AMOUNT: $500,000.00 FUNDING INVOLVED? ®YES NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ® GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY): ARPA GRANT AGREEMENT AMENDMENT PURPOSE OF ITEM (DETAILED SUMMARY): Execution of Second Grant Amendment for the Center For Black Innovation ARPA Grant, which includes a time extension and a budget line adjustment, as approved by R-24-0503. Specifically, the amendment will 1.) Modify Section 3.2 of the agreement titled "Effective Date and Term", providing for a term extension through September 30, 2026. 2). Modify Exhibit B, line -item budget for the D.A. Dorsey Program, adjusting the line -item budget from "Program Assistant" to "Program Supplies and Equipment", and further consolidating the line -item budget for the "Culinary Instruction, Workshops and Conference Support" into one line item titled the same. 3). Modify Exhibit B, line -item budget for the Miami Youth Grow and Glow Program Budget, adjusting the line -item budget from "Training and Workshops", to "Student Stipends", "Digital Resources", and "Program Intern". COMMISSION APPROVAL DATE: 12/17/2024 FILE ID: 17012 ENACTMENT NO: R-24-0503 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR December2, 2025 115:25:59 EST PRINT: MARIE SIGNATURE: "—Signed "MAGGIE" GOUIN by: SUBMITTED TO RISK MANAGEMENTDocuSigned December 3, 2025 1 06:48:55 EST PRINT: DAVID SIGNATURE: RS5_ ,IZ549 by F au,li awit' SUBMITTED TO CITY ATTORNEY I`l l December 5, 2025 117:11:11 EST rPDecember 5, 2025 1 13:13:11 EST PRINT: GEOR(9! SIGNATURE: K 2WYSONG III DocuSigned by: at-M - RISbin,#) ((( APPROVAL BY ASSISTANT CITY MANAGER December 5, 2025 118:27:01 EST PRINT: ERICA SIGNATURE: T. PASCHAL DARLING, CPA, CFO DocuSigned by: re -tic -a /Paorhat §E8F�DbB,4638b4�BC... APPROVAL BY DEPUTY CITY MANAGER December 8, 2025 112:01:33 EST PRINT: NATASHA SIGNATURE: COLEBROOK-WILLIAMS DocuSigned by: CVAIA44Calc(rioo�C-t1I;.IL:.Am-t 84 e9�& E* 1 B. RECEIVED BY CITY MANAGER December 9, 2025 112:45:36 EST PRINT: ARTHUR SIGNATURE: NeORIEGA, V DocuSigned by: 16464e IvoVl _ 0 SUBMITTED TO THE CITY CLERK December 9, 2025 1 20:05:54 EST �esBercca�zoD4za... PRINT: TODD B. SIGNATURE: HANNON Sg edby PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT ROOM EXECUTION BY THE CITY MANAGER AMENDMENT NO. 2 TO THE AMERICAN RESCUE PLAN ACT OF 2021 ("ARPA") GRANT FUNDING AGREEMENT WITH CENTER FOR BLACK INNOVATION, INC This Second Amendment to the CENTER FOR BLACK INNOVATION, INC's American Rescue Plan Act of 2021 ("ARPA") Grant Funding Agreement ("Second Amendment") is entered into the ), 5" day of No Yr, her- , 2025 between the City of Miami, a municipal corporation of the State of Florida ("CITY") and CENTER FOR BLACK INNOVATION, INC a Florida Not For Profit Corporation ("PROVIDER"). RECITALS WHEREAS, pursuant to Resolution No. 23-0051 adopted on January 26, 2023 ("R-23- 0051"), the City Commission awarded PROVIDER Five -Hundred Thousand and 00/100 Dollars ($500,000.00) in ARPA Funds ("ARPA Funds") in order to implement two youth education programs titled "D.A. Dorsey Project" and "COVID-19 Family First Education and STEM Project"; and WHEREAS, pursuant to Resolution No. R-24-0503 adopted on December 12, 2024 ("R- 24-0503"), the City Commission approved the amendment of the original scope, modifying the program titled "COVID-19 Family First Education and STEM Project" to the "Miami Youth Grow and Glow Program, a youth health/life skills education program with specialized focus on agricultural science, horticulture, and dietary science; and WHEREAS, PROVIDER executed the American Rescue Plan Act of 2021 ("ARPA") Grant Funding Agreement ("Agreement") with the CITY dated December 27, 2022 for the use of the ARPA Funds pursuant to the terms of the Agreement and applicable laws, rules, and regulations; and WHEREAS, PROVIDER executed a First Amendment to the Grant Agreement on December 26, 2024 ("Amendment No. 1"); and WHEREAS, "Exhibit B - Amended" of the amended Agreement provides a scope of services and a schedule of values detailing the line -item budget which reflects the intended uses of the ARPA Funds; and WHEREAS, the PROVIDER has requested a time extension to the Term of the agreement to allow for the successful completion of the project; and WHEREAS, the PROVIDER has reviewed its direct program expenses for the DA Dorsey Project as well as its Miami Youth Grow and Glow program estimates resulting in the need to update and amend the line -item budget in Exhibit B - Amended of the Agreement; and WHEREAS, this First Amendment only amends "Exhibit B-Amended", while providing for an extension of time, and does not increase the total ARPA Funds that were approved and awarded pursuant to R-23-0051 and R-24-0503; Page 1 of 5 NOW, THEREFORE, in consideration for the covenants set forth herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. All of the above recitals are true and correct in all respects and are incorporated by reference herein as though set forth in full herein. 2. Section 1.1 of the Agreement, titled "EXHIBITS" is amended to reflect the following exhibit list: Exhibit A Amended Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G Exhibit H Exhibit I Corporate Resolution Authorizing Execution of this Agreement Scope of Services Compensation and Budget Summary Certification Regarding Lobbying Form Certification Regarding Debarment, Suspension and other Responsibility Matters (Primary Covered Transactions Form) Crime Entity Affidavit Insurance Requirements Programmatic Reporting Requirements Anti -Human Trafficking Affidavit 3. Section 3.2 of the Agreement, titled "EFFECTIVE DATE AND TERM" is amended as follows: The effective date of this Agreement is the date that the City Clerk signs this Agreement ("Effective Date"). The term of this Agreement shall commence on the Effective Date and shall expire September 30, 2026. Pursuant to the Final Rule, the funds must be expended by December 31, 2026, and therefore this Agreement shall not be extended beyond said date. The term of this Agreement may be amended, modified, or subject to termination in the event the Final Rule amends the timeframe for which the funds must be expended. 4. "Exhibit B" of the Agreement is amended with the "Amended Exhibit B" attached to this Second Amendment and incorporated herein by this reference. 5. Except as modified herein, all other terms and conditions of the Agreement shall remain unmodified and in full force and effect. 6. This Second Amendment may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same Amendment. The parties shall be entitled to sign and transmit an electronic signature of this Amendment (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose Page 2 of 5 name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Amendment upon request. Remainder of page intentionally left blank [Signatures on the Following Page] Page 3 of 5 IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be executed by their respective officials thereunto duly authorized on the date above written. ATTEST: Signature� ( U 119 (2-t U N Print Name: FELIX ALEGRIA Notary Public State of Florida Comm# HH699374 Expires 8/23/2029 CITY: CITY OF MIAMI, a municipal Corporation of the State of Florida 1— DocuSigned by: avtLor Ntrikopriber 9, 2025 1 12:45:36 EST �RSnr Fnf 772Qnd7A Arthur Noriega V Date: City Manager APPROVED AS TO INSURANCE REQUIREMENTS DocuSigned by: Fmk fiber 3, 2025 1 06:48:55 EST 273$ 6-318214C7... David Ruiz Date: Interim Director PROVIDER: CENTER FOR BLACK INNOVATION, Inc. a Florida Not For Profit Corporation By: Print Name: be (IF C 1' / e'gl S ) t ) Title: 6 C v State of c1o:ida, County Of Miami -Dade The foregoing instrument was acknowledged before me this ,day of 77 ov , 7GPr Z� by who is personally known to me or ATTEST: fCC/DZ "—Signed by: December 9, 2025 0:05:54 EST R169471A3lD4jJ Todd Hannon City Clerk Date: APPROVED AS TO FORM AND CORRECTNESS: cDocuSigned by: I', E,brot, �D v '� r W 2025 117:11:11 EST 8877GC9FE882486.. George K. Wysong III Date: City Attorney RP #25-3115 December 5, 2025 113:13:11 EST Page 4of5 EXHIBIT B-Amended 2 SCOPE OF SERVICES (Detailed description of the scope of services must be provided for each service/program) Page 5 of 5 D.A. Dorsey Budget Amendment Request Decrease Program Assistant Line Item to $0 (Current Budget: $9,500) Our Program Assistant position was vacated due to the employee relocating. As a result, our team redistributed the responsibilities among internal staff, including our current Program Coordinator. Rather than filling this position, we propose reallocating the remaining budget to two line items that require additional support as we approach the final month of the program and the upcoming conference. Increase Program Supplies and Equipment Rental Line Item by $9,500 As the program nears completion, students will prepare for their final activation, requiring access to facilities, equipment, culinary professionals, and resources from our current restaurant partner. This funding will also support CFBI in securing space for students beyond the current grant period, strengthening partnerships with key facility partners for future in -kind usage for cohort members. The program has been instrumental in revitalizing the post-COVID workforce within resource -deprived communities. Additionally, these facilities will be essential for successfully implementing the upcoming conference. Lb) CENTER FOR BLACK INNOVATION 2nd Budget Amendment Request for DA Dorsey Restaurant & Culinarian Revitalization Program ITEM YEAR 1(2n°Amendment) BREAKDOWN JUSTIFICATION D.A DORSEY PROJECT Administrative Staff to operate program and provide technical assistance in all the pillars $110,000 Program Director for overseeing, researching, planning, and implementing outreach services that will ensure a successful outcome - $50,000 Program Coordinator to assist in the planning, managing, and facilitation to meet the overall goals of program - $40,000 Culinary Development Program Intern position to enhance the support provided to the Culinary Program Coordinator and Program Director - $20,000 Administrative staff to design curriculum, facilitate coordination, oversee program implementation, and handle administrative activities. Academic Stipends $30,000 Student stipends at varying levels depending on performance and participation levels at $30,000 for 10 students Academic stipends to pay for educational and living expenses while going through the program. Program Supplies $30,000 Culinary items, safety equipment, kitchen clothing, etc. - $30,000 Needed kitchen equipment, supplies, and items for in -person, safe, and socially distant academic instruction for students. Technology, Equipment, & Online digital software $10,000 Software and technologies needed for instruction, video, and photography creation, in addition to online subscriptions, software, & accessories - $10,000 Technology and digital items for workspace instruction and to create content and materials around programs and events, to support the project. Culinary Instruction, Workshops & Conference Support $80,000 Instructor fees, workshop facilitation, conference coordination, marketing, and production of educational materials supporting culinary training, workforce development, and hospitality recovery initiatives - $80,000 Consolidation of Marketing, Workshops, Symposiums, and Culinary Instructor funds into one integrated line item Culinary Instruction, Workshops & Conference Support to streamline program delivery. The combined resources will support culinary instruction, pre -conference workshops, and the Hospitality & Tourism Conference, creating coordinated training, industry engagement, and lasting educational materials that strengthen Miami's post-Covid hospitality recovery and workforce sustainability. TOTAL $250,000 D.A. Dorsey Budget Amendment Request Combine Marketing, Workshops, Symposium Line Item ($23,151) and Culinary instructor Line Item ($32,151) into one integrated line item: Culinary Instruction, Workshops & Conference Support: $55,302 Rationale for budget alteration: The proposed budget amendment merges the Marketing, Workshops, Symposiums, and Culinary Instructor line items into a unified program component that leverages the expertise of chefs, instructors, hospitality leaders, organization support staff, and culinary professionals to deliver targeted programming for Miami's Covid-impacted restaurant and hospitality industry. This integrated approach will combine pre -conference engagement activities, a major industry conference, and the creation of lasting educational resources, maximizing both reach and impact. Strategic Pre -Conference Engagement The merged budget will allow us to host a series of targeted workshops and symposiums leading up to the Hospitality & Tourism Conference. These sessions will engage previous cohort members, recruit and prepare new participants, and deliver immediate value to the local industry. Example activities include: • Hospitality Innovation Lab: hands-on and digital sessions with hospitality professionals developing menus, engaging culinary based topics and challenges. • Hospitality Operations Masterclass: workshops on service excellence, guest experience, and operational recovery for post-Covid customer expectations. • Financial Resilience Bootcamp: symposium -style discussions on budgeting, debt management, and revenue diversification strategies for restaurants. High -Impact Conference for Industry Recovery The culminating Hospitality & Tourism Conference will pool together the insights, interventions, and strategies from the pre -conference programming. It will feature technical assistance experts and industry instructors covering topics such as culinary trends, workforce development, marketing, and food safety. The conference format will provide concentrated learning, networking, and collaboration opportunities all aimed at accelerating recovery for Miami's Covid-impacted hospitality sector. Creation of Lasting Resources Conference content will be documented and transformed into media collateral, instructional guides, and recorded training modules. These resources will be integrated into our core program offerings for continued use by current and future cohorts, extending the life and value of the grant investment. This will allow this one-time grant, to be used repeatedly as we seek resources to continue this vital programming. Building Sustainable Educational Partnerships This conference model creates both the time and opportunity to formalize partnerships with educational institutions, culinary schools, and training programs. Such collaborations are critical for replenishing the workforce in Miami's hospitality industry, which was severely impacted by Covid-related closures and staffing losses. Research by the National Restaurant Association and American Hotel & Lodging Association shows that structured training pipelines from culinary schools to local businesses significantly improve employee retention and skill readiness, making these partnerships an essential component of long-term recovery. Program Sustainability & Industry Impact By combining these line items, we can strategically align instruction, marketing, and engagement activities into a single, scalable program element without changing any actual line items or grant intent. This unified approach ensures that we are not only addressing immediate industry challenges but also building a sustainable framework for training, recruitment, and industry collaboration well beyond the grant period. Academic Stipends - No Budget Change All cohort members have successfully completed the program. and stipends have been distributed in alignment with the original budget parameters. As we continue implementing DA Dorsey programming in the months ahead, certain cohort members that our staff are still in contact with, will remain actively engaged in supporting our ongoing activities including program planning, participant outreach, and event facilitation as we work to recruit new cohort members following the commencement of this grant cycle after the close out conference. To recognize and support this extended involvement, a portion of the remaining stipend funds will be used to provide supplemental incentives to those cohort members whose continued participation directly advances program objectives. One of these individuals will also be selected to serve as an intern for the current program, assisting with operational and administrative tasks as we move toward the grant's closeout. This approach ensures that remaining resources are invested back into the program's mission, while reinforcing the skills, leadership, and community engagement fostered through the cohort experience. Staff Intern — No Budget Change The addition of a staff intern will provide dedicated operational and programmatic support for the DA Dorsey Restaurant & Culinarian Revitalization Project as it enters its final phase. The intern will assist with administrative duties, scheduling, communications, and event coordination, ensuring the seamless execution of program activities. Technology, Equipment, & Online Digital Software — No Budget Change The Technology line item remains essential to the delivery and documentation of program activities, including the creation of digital content, instructional materials, and media collateral from workshops, symposiums, and the culminating industry conference. These resources support both current participants and future cohorts by extending access to program content beyond in -person events. Additionally, this line item will continue to be used for software, digital tools, online platforms, and media production equipment necessary to record, edit, and distribute program materials. Maintaining the full allocation ensures programming can meet its ongoing operational and outreach needs without interruption. Program Supplies — No Budget Change The Program Supplies line item was designated to cover the cost of kitchen facilities at VYBE 305 for program activities. These funds have already been encumbered from past programming with cohort members; however, reimbursement is currently pending due to procedural requirements. This matter will be addressed at the next scheduled board meeting to ensure proper documentation and compliance. Until the reimbursement process is complete, the Program Supplies line item will remain unused in the current budget cycle, as the allocated funds are already committed to their intended purpose. Miami Youth Grow and Glow Program The Covid-19 pandemic has significantly disrupted our public school system, presenting unprecedented challenges to teachers, students, and parents. The lockdowns led to the shuttering of schools, resulting in weight gain due to inactivity and decreased academic success, particularly in STEM subjects. This disruption has been especially severe in Miami - Dade County, particularly in predominantly Black communities. The need for consistent access to the internet, computers, and public facilities has become more critical than ever. Unfortunately, these necessary resources and support systems have been largely absent, impeding both teaching and learning. To address these challenges, the Center for Black Innovation (CFBI) is implementing a unique and engaging initiative coined the Miami Youth Grow and Glow Program. This program aims to support Miami youth by improving academic performance, increasing physical activity, and enhancing knowledge about how food can help maintain or achieve a healthier weight, thereby reducing potential life -threatening complications from Covid-19. Program Disciplines The program integrates several multidisciplinary fields: • Agricultural Science: This broad field encompasses exact, natural, economic, and social sciences used in the practice and understanding of agriculture. • Horticulture: The art and science of growing plants. • Nutrition and Dietary Science: The study of the biochemical and physiological processes by which an organism uses food to support its life. Statement of Need The Covid-19 pandemic has disrupted student learning in the following ways: • Sharp decline in student enrollment in public schools with many students unaccounted for. • Mental health impacts due to lack of counseling and teacher support. • Increased obesity in youth due to poor nutrition and inactivity. Academic Disruption Evidence shows that the pandemic has had more substantial negative impacts on academic growth for many students of color, widening the pre-existing disparities, especially in low- income communities. According to researchers at Ohio State University, Black students experienced test score declines that were nearly 50 percent larger than white students, for a total decline of approximately one-half of a year's worth of learning (Ohio State University, 2021). Mental Health Disruption Studies have shown that neighborhoods with high social vulnerabilities, such as high levels of poverty and low levels of education, income, and employment, are disproportionately exposed to social and health risks. Nutrition and Physical Health Disruption According to a study published online in Pediatrics, coronavirus lockdowns have also worsened child obesity due to children having less physical activity and poor diets. Program Narrative The Miami Youth Grow and Glow Program is a 12-week initiative designed to improve academic performance, physical fitness, and nutritional knowledge among 20 high school students from predominantly Black communities in Miami -Dade County. Weekly Schedule and Activities Outlined activities across digital and in -person sessions, enrichment, and mentoring. Program Components • Digital Meetings (3x/week): Academic Tutoring, STEM Career Exploration, Project Work. • In -Person Meetings (2x/week): Garden Activities, Physical Fitness Sessions, Nutritional Education. • Mentoring: One-on-one STEM field mentors providing academic and career guidance. • Enrichment Field Trips: Farms, STEM conventions, gardens, and agricultural centers. • Mindfulness and Life Skills Training: Emotional maturity, stress management, interpersonal skills. • Continuous Tutoring Access: Support beyond the 12 weeks. Measurement Tools • Academic Performance: Pre- and Post -Program Assessments, tutor/mentor feedback. • Physical Health: Fitness assessments, health surveys. • Program Engagement: Attendance records, student feedback. Miami Youth Grow and Glow Program Budget Item Cost Director $55,000 Program Coordinator $40,000 Program Intern $15,000 Student Stipends $30,000 Gardening and STEM Related Supplies $5,000 Educational Materials $4,500 Tutors/Instructors/Lecturers $40,000 Digital Resources $7,000 Transportation and Fees $12,000 Training and Workshops $20,000 Marketing and Outreach $7,000 Financial Compliance $10,000 Meals for Students $4,000 Total $250,000 Olivera, Rosemary From: Brito, Gabriel Sent: Wednesday, December 10, 2025 1:49 PM To: Olivera, Rosemary; Ewan, Nicole; Hannon, Todd Subject: ARPA Grant Amendment #2 - Center for Black Innovation Attachments: Docusign_ARPA_Grant_Amendment_2_-_Center_Fo.pdf RE: ARPA Grant Amendment #2 — Center for Black Innovation Hello All, Please find attached a fully executed copy of the above referenced Grant Agreement Amendment from DocuSign that is to be considered an original for your records. Thank you for your prompt attention to this matter. O F M/ ( 4C j (.7 _:11,14F-V • 1 L - . ; OR ILO GabrielJ. Brito CIP Budget Coordinator Office of Management & Budget 444 SW 2 Avenue, 5th Floor Miami, Florida 33130 Phone: 305.416.1203 Gbrito@miamigov.com i