HomeMy WebLinkAbout25841AGREEMENT INFORMATION
AGREEMENT NUMBER
25841
NAME/TYPE OF AGREEMENT
MIAMI-DADE SHERIFF'S OFFICE
DESCRIPTION
LETTER OF AGREEMENT/COLD CASE GRANT CRIME
LABORATORY COLLABORATION/FILE ID: 16745/R-24-
0441/MATTER I D : 25-773
EFFECTIVE DATE
October 1, 2024
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
12/6/2025
DATE RECEIVED FROM ISSUING
DEPT.
12/8/2025
NOTE
DOCUSIGN AGREEMENT BY EMAIL
CITY OF MIAMI
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: Police
DEPT. CONTACT PERSON: Joy Saunlett
Signed by:
03C8C8A20F3A4F4...
EXT. 305 603-6196
NAME OF CONTRACTUAL PARTY/ENTITY: Miami -Dade Sheriffs Office
IS THIS AGREEMENT TO BE EXPEDITED/RUSH
TOTAL CONTRACT AMOUNT: $ 500,000.00
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
❑ GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
OTHER: (PLEASE SPECIFY: Letter of Agreement
® YES ONO
FUNDING INVOLVED? ® YES ENO
❑ PUBLIC WORKS AGREEMENT
El MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
El PURCHASE OR SALE AGREEMENT
PURPOSE OF ITEM (DETAILED SUMMARY/ADD ADDITIONAL PAGES IF NECESSARY) To execute a
Letter of Agreement between the City of Miami and the Miami -Dade Sheriff's Office regarding the Cold Case
Grant Forensic Services collaboration.
COMMISSION APPROVAL DATE: 11/21/24 FILE ID: 16745 ENACTMENT NO: R-24-0441
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN:
ROUTING INFORMATION
Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL DIRECTOR
PRINT: MANUE
AMRAbyES
December 4, 2061144080VEqST
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SUBMITTED TO RISK MANAGEMENT
PRINT: DAVID RIJYGas4o
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INTERIM DIRECTOR
December 1, 2oilavitliusT
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SUBMITTED TO _L-c ATTORNEY
PRINT: GEORCAchs;
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(JCP / 25-773)
December 4, 20gMVATtilgff6Tat.brOt.
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APPROVAL BY kgrgtiAtfitITY MANAGER
PRINT:
SIGNATURE
APPROVAL BY DEPUTY CITY MANAGER
PRINT: NATASHA COLEBROOK-WILLIAMS
SIGNATURE:
RECEIVED BY CITY MANAGER
PRINT: ART
NORCE43860,btoi
December 5, 2025
117:19:46 ESTaV
Ni,0VIt
SIGNATURE:
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SUBMITTED TO THE CITY CLERK
PRINT: TODDJAiNO'61j:
December 6, 20gfa
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PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
LETTER OF AGREEMENT
Between the City of Miami and the Miami -Dade Sheriff's Office
Regarding the Cold Case Grant Crime Laboratory Collaboration
Effective Date: October 1, 2024
Expiration Date: September 30, 2027
PARTIES:
This Letter of Agreement is entered into by and between the City of Miami (City), through its
Miami Police Department (MPD), located at 400 N.W. 2nd Avenue, and the Miami -Dade Sheriff's
Office (MDSO), located at 9105 NW 25th Street.
BACKGROUND:
The City, through the MPD, received a grant award from the United States Department of Justice,
Office of Justice Programs, Bureau of Justice Assistance, in the amount of $500,000.00, with no
required local match. The purpose of the grant is to provide funding to support the prosecution of
violent cold case crimes where a suspect (known or unknown) has been identified through DNA
evidence. Grant funds can also be used to support investigative activities, and forensic analyses,
that could lead to the successful prosecution of violent cold case crimes where a DNA profile
attributed to a known or unknown suspect has been developed from crime scene evidence.
The MPD has a backlog of approximately 1,932 open cold cases dating from 1949-2024. The
MPD will collaborate with the Miami -Dade State Attorney's Office and the MDSO to compile a
list of qualifying unresolved cold case crimes that already have a DNA profile. The MPD will
subaward grant funds to the MDSO to support personnel overtime.
SCOPE OF WORK:
For the duration of the grant period, the MPD and the MDSO agree to following activities:
1. Cold Case Review and Inventory:
• The MPD will inventory all unresolved violent cold case crimes within its jurisdiction that
already have a suspect DNA profile developed.
• Before the end of the grant period, the MPD will enter all qualifying cases into the Violent
Criminal Apprehension Program (ViCAP), a unit of the Federal Bureau of Investigations
(FBI) responsible for the analysis of serial violent and sexual crimes, to increase the
chances of identifying and apprehending violent perpetrators who pose a serious threat to
public safety.
• The MPD will enter all applicable cases, if any, into the National Missing and Unidentified
Persons System (NamUS) program, a national centralized repository and resource center
for locating missing persons, identifying unidentified human remains, and repatriating
unclaimed persons.
• The MPD will provide MDSO with its inventory of qualifying unresolved violent cold case
crimes.
• The MPD will utilize MDSO's Crime Laboratory DNA reports where DNA profiles have
already been developed to complete a certified inventory of qualifying unresolved violent
cold case crimes under MPD's jurisdiction.
• The Parties will provide the certified inventory of qualifying unresolved cold case crimes
to law enforcement to support investigative activities that could lead to the successful
prosecution of violent cold case crimes.
2. Crime Laboratory and Personnel:
• The MDSO Crime Laboratory will allocate the following personnel to support the project:
o CODIS Administrator(s) (Criminalist II)
o Police Crime Scene Technician(s)
o Criminalist(s) II to provide forensic services for qualifying cold case investigations, in
accordance with grant guidelines.
o Personnel will assist in evidence processing, forensic analysis, and DNA testing for
qualifying cases.
3. Grant Funding and Reimbursement:
• Over the course of the grant period, the City of Miami will subaward awarded grant funds
in an amount not to exceed $78,644 to the MDSO Crime Laboratory to cover overtime
expenses of the designated personnel.
• MDSO will submit detailed invoices and timesheets reflecting the overtime hours worked
on grant -related activities.
• The City of Miami will review and process payments in accordance with the grant terms
and conditions.
REPORTING AND COMPLIANCE:
• Both Parties agree to maintain accurate records and provide periodic reports as required by
the grant.
• The MDSO will comply with all applicable federal, state, and local regulations governing
the use of grant funds.
• Any modifications to the scope of work or budget must be agreed upon in writing by both
Parties.
TERM AND TERMINATION:
• This Agreement will remain in effect from October 1, 2024, through September 30, 2027,
unless terminated earlier by mutual written consent.
• Either Party may terminate this Agreement with 30 days' written notice.
• In the event of termination, both Parties agree to cooperate in finalizing outstanding
activities and financial obligations.
Letter of Agreement
Cold Case File Grant
MPD & MDSO
Page 2 of 5
INDEMNIFICATION:
Each Party to this Agreement agrees to assume responsibility for the acts, omissions, and/or
conduct of such Party's own employees while participating herein and pursuant to this Agreement,
subject to the provisions of Section 768.28, Florida Statutes, where applicable. "Assume
Responsibility" shall mean incurring any and all costs associated with any suit, claim, action, or
claim for damages arising from the performance of this Agreement.
SIGNATURES ON THE FOLLOWING PAGES
Letter of Agreement
Cold Case File Grant
MPD & MDSO
Page 3 of 5
SIGNATURES:
By signing below, the authorized representatives of the City and MDSO agree to the terms and
conditions of this Agreement.
City of Miami:
,—DocuSigned by:
griquAr Novitia
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December 5, 2025 1 17:19:46 EST
Arthur Noriega V., City Manager Date
,—DocuSigned by:
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Manuel A. Morales, Chief
Miami Police Department
ATTEST:
DocuSigned by:
F4S❑.75snfCFt459
Todd B. Hannon
City Clerk
Miami, Florida
c— Signed by:
APPROVED FOR FORM AND CORRECTNESS:
,—DocuSigned by:
a,avrot, 00Gisat4Ill
`— 8877_6.ERFF88248R._
George Wysong Esq.
City Attorney Signed by:
Miami, Florida ivaUA, C putt'
E03D 83DA03434 D8...
APPROVED FOR INSURANCE REQUIREMENTS:
DocuSigned by:
Pram, Gowwtij
273 r 3182-111E7...
David Ruiz, Interim Director of Risk Management
December 4, 2025 119:18:49 EST
Date
December 6, 2025 110:51:18 EST
Date
December 4, 2025 112:11:46 EST
Date
December 1, 2025 114:11:08 EST
Date
Letter of Agreement
Cold Case File Grant
MPD & MDSO
Page 4 of 5
Miami -Dade Sheriff's Office:
Rosie Cordero-Stutz, Sheriff r Date
APPROVED FOR FORM AND LEGAL SUFFICIENCY:
nil 41 ZS
Janet Lewis, General Counsel Date
Letter of Agreement
Cold Case File Grant
MPD & MDSO
Page 5 of 5
• •
City of Miami
Legislation
Resolution �4 _044I
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 16745 Final Action Date:
n124124.
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT TITLED "2024 BJA FY24
PROSECUTING COLD CASES USING DNA"; AUTHORIZING THE CITY MANAGER
TO ACCEPT A GRANT AWARD FROM THE UNITED STATES DEPARTMENT OF
JUSTICE, OFFICE OF JUSTICE PROGRAMS, BUREAU OF JUSTICE ASSISTANCE,
IN THE AMOUNT OF $500,000.00, WITH NO LOCAL MATCH REQUIRED, AND
APPROPRIATING SAID GRANT TO THE MIAMI POLICE DEPARTMENT ("MPD") TO
SUPPORT EXPENDITURES FOR MPD PERSONNEL IN THE COLD CASE DETAIL
AND MIAMI-DADE POLICE DEPARTMENT'S LAB PERSONNEL TO COMPLETE A
CERTIFIED INVENTORY OF UNRESOLVED COLD CASE INVESTIGATION WITHIN
MPD'S JURISDICTION; AUTHORIZING THE CITY MANAGER TO EXECUTE A
GRANT AWARD AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH
THE GRANTOR; FURTHER AUTHORIZING THE CITY MANAGER TO DESIGNATE
THE -CHIEF OF POLICE OR OTHER -DESIGNEE -TO-NEGOTIATE-AND EXECUTE
ANY AND ALL OTHER NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE
TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE AND
ADMINISTRATION OF THE GRANT.
WHEREAS, the City of Miami ("City") has been awarded a grant by the United States
Department of Justice, Office of Justice Programs, Bureau of Justice Assistance ("BJA") in the
amount of $500,000.00, with no required local match ("Grant"), to provide the Miami Police
Department ("MPD") funding to review and update unsolved cold case investigations; and
WHEREAS, the grant award will allow the MPD to implement a streamlined process to
ensure each cold case is reviewed, handled with meticulous attention to detail, and collaborate
with the Miami -Dade Police Department's ("MDPD") Forensic Services Division to leverage the
latest forensic technologies to enhance the likelihood of solving cold cases; and
WHEREAS, the Grant funds will be utilized to support MPD expenditures for personnel
overtime, travel, supplies and collaborative efforts with MDPD's Forensic Services Division; and
WHEREAS, the Grant period commences on October 1, 2024, through September 30,
2027;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established and resources are
appropriated as described below:
FUND TITLE: 2024 BJA FY24 Prosecuting Cold Cases Using DNA
• •
RESOURCES: United States Department of Justice,
Office of Justice Programs, Bureau of Justice Assistance $500,000.00
APPROPRIATIONS: M.P.D. Cold Case Investigations $500,000.00
Section 3. The City Manager is authorized' to execute a Grant agreement, in
substantially the attached form, to accept the Grant funds from BJA, and to appropriate said
funds to MPD to support expenditures of MPD's Cold Case Detail to complete a certified
inventory of unresolved cold case investigation.
Section 4. The City Manager is further authorized' to designate the Chief of Police, or
other designee, to negotiate and execute any and all other necessary documents, all in forms
acceptable to the City Attorney, to implement the acceptance and administration of the Grant.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ge Wyk ng III. C y ttor -y 11/12/2024
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City of Miami Commission.
Department of Justice (DOJ)
Offick of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Name and Address of Recipient: CITY OF MIAMI
3500 PAN AMERICAN DR
City, State and Zip: MIAMI, FL 33133
Recipient UEI: KJT5RFPMWTK5
Project Title: M.P.D. Cold Case
Investigations
Award Number: 15PBJA-24-GG-02416-DNAX
Solicitation Title: BJA FY24 Prosecuting Cold Cases Using DNA
'Federal Award Amount: $500,000.00 'Federal
Award Date: 9/23/24 ,
Awarding Agency: Office of Justice Programs
Bureau of Justice Assistance
Funding Instrument Type: Grant
Opportunity Category: D
Assistance Listing:
16.036 - Comprehensive Forensic DNA Analysis Grant Program
Project Period Start Date: 10/1/24
Project Period End Date: 9/30/27
,Budget Period Start Date 10/1/24 'Budget Period End Date: 9/30/27
Project Description:
The City of Miami Police Department (MPD) currently has a backlog of 1,932 open cold cases dating from 1949-2024.
The MPD will utilize this funding for the M.P.D. Cold Case Investigations Project. MPD will collaborate with the Miami -
Dade State Attorney's Office and Miami -Dade Police Department Forensic Services Division (MDPD) Lab. This project
will support overtime for detectives in the Cold Case Detail and MDPD Lab forensic personnel to complete a certified
inventory of unresolved cold case crimes under MPD's jurisdiction, which already have suspect DNA profiles
developed; investigate qualifying violent crime cold cases from the inventory; and conduct any required travel to pursue
new leads. The City of Miami will subaward grant funding to the MDPD Lab to support personnel overtime.
•
BACK-UP DOCUMENT(S)
GOALS, OBJECTIVES & DELIVERABLES
Goal 1: Solve and Prosecute Violent Cold Cases.
OBJECTIVE la:
Strengthen Collaborations.
FISCAL YEAR: 2025
QUARTER: 1
DELIVERABLE:
MOU.
Agreement between MPD,
SAO and Miami -Dade Lab
outlining duties and
responsibilities for the
project.
FISCAL YEAR: 2025
QUARTER: 2
DELIVERABLE:
Quarterly coordinated
meetings. MPD, SAO
and Miami -Dade Forensic
--Lab discuss
FISCAL YEAR: Ongoing
(includes all years)
QUARTER: Ongoing
will -updates
on forensic advancements
and case progress.
OBJECTIVE 1 b:
Assessment and
prioritization of qualifying
cold cases.
FISCAL YEAR: 2025
QUARTER: 2
DELIVERABLE:
Certified Inventory.
Completed inventory of
MPD's backlog of violent
cold cases with existing
suspect DNA profiles.
FISCAL YEAR: 2025
QUARTER: 3
DELIVERABLE:
Cold Case Selection
List.
Violent cold cases from
the completed inventory
will be selected for
investigation. Selection
based on availability of
physical evidence,
potential for DNA
FISCAL YEAR: 2025
QUARTER: 4
1
analysis, and likelihood of
prosecutorial success.
DELIVERABLE:
Case Review Reports.
Quarterly reports detailing
the status and findings from
the case reviews, including
challenges faced and the
impact of any new forensic
evidence uncovered.
FISCAL YEAR: Ongoing
(includes all years)
QUARTER: Ongoing
OBJECTIVE lc:
Evidence Processing and
Analysis.
FISCAL YEAR: Ongoing
(includes all years)
QUARTER: Ongoing
DELIVERABLE:
DNA Analysis Outcomes.
Annual report summarizing
-DNA_processingresults,
FISCAL YEAR: Ongoing
(includes all years)
QUARTER: 4
including comparison
against national DNA
databases and any
identifications made.
Goal 2: Enhance Justice Delivery.
OBJECTIVE 2a:
FISCAL YEAR: 2026
QUARTER: Ongoing
Prosecutorial Preparation.
DELIVERABLE:
FISCAL YEAR: Ongoing
QUARTER: 4
Prosecutorial Reports.
Annual prosecutorial reports
from SAO prepared for cases
moving to trial, outlining
evidence, witness testimony,
and forensic findings.
2
Goal 3: Improve Investigative Processes.
OBJECTIVE 3a.
Community Engagement
and Support.
FISCAL YEAR: 2026
QUARTER: Ongoing
DELIVERABLE:
Annual Community
Engagement Review.
Annual review of community
engagement activities such
as "Homicide Survivor's
Coming Together."
Adjustments made to the
investigation process based
FISCAL YEAR: Ongoing
QUARTER: 4
on community input.
OBJECTIVE 3b.
Codify Success and Address
Challenges.
FISCAL YEAR: 2027
QUARTER: 4
DELIVERABLE:
Final Report.
Document detailing
successes, challenges and
lessons learned over the
36- month project period.
Presented to MPD Office
of the Chief, SAO and
Miami -Dade Forensic Lab.
FISCAL YEAR: 2027
QUARTER: 4
3
Budget Summary
Budget Summary
Note: Any errors detected on this page should be fixed on the corresponding
Budget Detail tab.
Year 1
Year 2
(if needed)
Year 3
(if needed)
Year 4
(if needed)
Year 5
(if needed)
Budget Category
Federal Request
Non -Federal
Request
Federal Request
Non -Federal
Request
Federal Request
Non -Federal
Request
Federal Request
Non -Federal
Request
Federal Request
Non -Federal
Request
ru
0
F
A. Personnel
$71,111
$0
$161,329
$0
$164,558
$0
$0
$0
$0
S0
$396,998
B. Fringe Benefits
$1,033
$0
$2,342
$0
$2,389
$0
$0
$0
$0
$0
$5,764
C. Travel
$0
50
$9,055
$0
$9,055
$0
$0
$0
$0
$0
$18,110
D. Equipment
S0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
E. Supplies
5484
$0
$0
$0
$0
$0
$0
$0
$0
50
5484
F. Construction
$0
$0
$0
$0
$0
$0
$0
$0
50
$0
$0
G. Subawards (Subgrants)
$27,261
$0
$25,691
$0
$25,691
$0
$0
$0
$0
$0
$78,644
H. Procurement Contracts
$0
$0
$0
$0
$0
$o
$o
$0
$0
$0
$0
I. Other
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Total Direct Costs
$99,889
$0
$198,417
$0
$201,693
$0
$0
$0
$0
$0
$500,000
J. Indirect Costs
50
$0
$0
$0
$0
$0
$0
$0
$0
50
$0
Total Project Costs
$99,889
$0
$198,417
$0
$201,693
$0
$0
$0
$0
$0
$500,000
Does this budget contain conference costs which Is defined broadly to include meetings, retreats, seminars, symposia, and training
activities? - Y/N No
1
Olivera, Rosemary
From:
Sent:
To:
Subject:
Attachments:
Saunlett, Joy <6272@miami-police.org>
Monday, December 8, 2025 1:37 PM
Olivera, Rosemary
Letter of Agrmt. Miami Dade Sheriff's Office Cold Case
Miami Dade Sheriff's Cold Case.pdf
CAUTION: This is an email from an external source. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Good afternoon:
Attached please find a fully executed agreement for the above -mentioned.
Thank you and stay safe.
Joy Saunlett I Administrative Assistant 1
Business Management
Section
I - joy.saunlett@miami-police.org
400 NW 2:1'i Avenue, Miami, FL 33128
18 (305-603-6196 I 4 305-579-6634
1