HomeMy WebLinkAbout25818AGREEMENT INFORMATION
AGREEMENT NUMBER
25818
NAME/TYPE OF AGREEMENT
RUTA TEATRAL INC.
DESCRIPTION
USE AGREEMENT/TOWER THEATER/PLAY/MATTER ID: 25-
3207
EFFECTIVE DATE
ATTESTED BY
NICOLE EWAN
ATTESTED DATE
11/7/2025
DATE RECEIVED FROM ISSUING
DEPT.
11/7/2025
NOTE
DOCUSIGN AGREEMENT BY EMAIL
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
CITY OF MIAMI
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: DREAM
DEPT. CONTACT PERSON: Nathaly CastelloEXT.
NAME OF CONTRACTUAL PARTY/ENTITY: Ruta Teatral INC
IS THIS AGREEMENT TO BE EXPEDITED/RUSH
TOTAL CONTRACT AMOUNT: $
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
❑ GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
rO5
❑ YES NO
FUNDING INVOLVED? OYES ONO
❑ PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
OTHER: (PLEASE SPECIFY: Tower Theater-TS1 Use Agreement- 11/1.2.8.9.15.16.22.23/2025
PURPOSE OF ITEM (DETAILED SUMMARY/ADD ADDITIONAL PAGES IF NECESSARY)
COMMISSION APPROVAL DATE: / / FILE ID:
ENACTMENT NO:
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN:
This is a Tower Theater event which the use is consistent with the function of the facility
ROUTING INFORMATION
Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL DIRECTOR
October 28, 2025 112:47:09 EDT
PRINT: Andrew Frey
SIGNATURE:
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SUBMITTED TO RISK MANAGEMENT
PRINT:
SIGNATURE:
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October 30, 2025 1 12:02:01 EDT
SUBMITTED TO CITY ATTORNEY 25-3207
PRINT: GEORGE K. WYSONG III
SIGNATURE:at-Or�
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November 5, 2025 111:08:05 EST FIVLj
APPROVAL BY ASSISTANT CITY MANAGER
PRINT: ERICA PASCHAL DARLING
SIGNATURE
Signed
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November 5, 2025 113:32:46 EST
APPROVAL BY DEPUTY CITY MANAGER
PRINT: ��NAApTAAESHA
SIGNATURE:BROOK-WILLIAMS
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November 5, 2025 113:34:24 EST
RECEIVED BY CITY MANAGER
PRINT: ART NORIEGA, V
SIGNATURE:
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Signed by:
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November 5, 2025 113:55:12 EST
SUBMITTED TO THE CITY CLERK
November 7, 2025 1 12:22:31 EST
PRINT: TODD B. HANNON
SIGNATURE:
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PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
USE AGREEMENT FOR EVENT SPACES
TOWER THEATER
This USE AGREEMENT, hereinafter referred to as the "Agreement," made this
("Effective Date"), by and between the City of Miami, a municipal
corporation in the State of Florida, hereinafter referred to as the "CITY," and
RUTA TEATRAL INC. a Florida Not For Profit Corporation , with offices located
at 1140 101st Suite 402B Bay Harbor Islands, FL 33154 hereinafter referred to as the "USER." The
CITY and USER may each be individually referred to as a "Party" or collectively as the "Parties."
RECITALS
WHEREAS, the CITY owns and is responsible for the operation and management of the
Tower Theater located at 1508 SW 8 Street, Miami, Florida 33135, hereinafter referred to as the
"THEATER"; and
WHEREAS, USER wishes to use the THEATER for the purpose of Play
hereinafter referred to as the "EVENT"; and
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter set
forth, the sufficiency of which is hereby acknowledged, the CITY and USER agree as follows:
1. INCORPORATION OF RECITALS AND EXHIBITS:
The Recitals are true and correct and are hereby incorporated into and made a part of this
Agreement. The following exhibits are attached hereto and are hereby incorporated into and
made a part of this Agreement:
Exhibit A — Special Terms & Conditions
Exhibit B — Fee Schedule
Exhibit C — Use Area
Exhibit D — Insurance Requirements
Exhibit E — TULIP Insurance
Exhibit F — Corporate Resolution or Other Proof of Authority
Exhibit G — Anti -Human Trafficking Affidavit
Exhibit H — Application
Exhibit I — Certificate of Insurance
Exhibit J — Form of Hold Harmless Agreement (Vendors)
In the event of a conflict between the principal provisions of this Agreement or any of its
exhibits, the conflict shall be resolved in favor this Agreement then the priority order
indicated above.
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2. DEFINITIONS:
All references to "days" shall mean calendar days unless expressly stated otherwise.
3. TERM
This Agreement shall be effective from the Effective Date first written above, until the date
on which all applicable fees and charges for the EVENT have been paid to CITY unless
terminated earlier as provided for herein.
4. PERMITTED USE:
The CITY hereby grants USER a temporary, non-exclusive license to enter and occupy the
USE AREA, as further described herein, solely for the purposes of presenting, rehearsing,
setting up, and breaking down the EVENT during the specific times and dates as further
described in Exhibit A ("USE PERIOD"). Except as expressly provided hereunder, USER
shall be completely responsible for the production, coordination and management of the
EVENT, at its sole cost and expense.
USER shall not construct or erect any fixtures within the USE AREA without the Venue
Manager's prior written approval, which may be withheld in the Venue Manager's sole
discretion and may be conditioned upon further restrictions or conditions as may be
prescribed by the CITY.
5. USE AREA:
As used in this Agreement, "USE AREA" means the portion of the THEATER required by
the USER and as authorized by the CITY for the EVENT and as further described in Exhibit
C attached hereto. Notwithstanding any language to the contrary, the CITY retains the right
to enter and access the USE AREA at any time during the USE PERIOD as it deems
necessary. USER shall not prohibit or restrict the CITY'S access to the USE AREA at any
time.
6. CONDITION OF USE AREA:
USER has inspected, or has been given the opportunity to inspect, the USE AREA, prior to
execution of this Agreement, and accepts it in its present condition and agrees to maintain
and return the same in its preexisting or better condition upon conclusion of the EVENT.
After conclusion of the EVENT, the CITY will conduct an inspection of the USE AREA
within ten (10) business days. Any repairs or restorative work required will be
communicated to USER and may be deducted from the DEPOSIT, as defined hereafter.
7. COMPLIANCE WITH APPLICABLE LAWS, RULES, AND REGULATIONS:
USER agrees to obtain all required licenses and permits and to abide by and comply with
all applicable federal, state and local laws, rules, regulations, codes and ordinances during
its use of the THEATER. USER hereby represents and warrants to the CITY that USER
shall abide by each, and shall not permit the violation of any, rule or regulation set out
therein. Violation of any federal, state and local law, rule, or regulation shall be grounds for
immediate termination of this Agreement by CITY and the forfeiture of all deposits due to
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the CITY.
ANTI -HUMAN TRAFFICKING. USER confirms and certifies that it is not in violation of
Section 787.06, Florida Statutes, and that it does not and shall not use "coercion" for labor
or services as defined in Section 787.06, Florida Statutes. The USER shall execute and
submit to the CITY an Affidavit, of even date herewith, in compliance with Section
787.06(13), Florida Statutes, attached an incorporated herein as Exhibit G. If the USE fails
to comply with the terms of this Section, the CITY may suspend or terminate this Agreement
immediately, without prior notice, and in no event shall the CITY be liable to USER for any
additional compensation or for any consequential or incidental damages.
8. COMPENSATION:
In consideration of the use of the USE AREA, USER shall pay to the CITY, a USE FEE as
further described in Exhibit B. USER shall make payment in the manner proscribed in
Exhibit B.
Except as otherwise specifically provided herein, USER shall be responsible for all costs
involved in the presentation of the EVENT, including without limitation: all Broadcast
Music, Inc. (`BMI") and American Society of Composers, Authors and Publishers
("ASCAP") license fees, all staffing and all charges for police, fire rescue and inspector
and/or assembly permit, security, building electrical and plumbing permits, insurance, all
utilities, supplies, equipment rental, ticket surcharge, all applicable taxes, including State of
Florida Sales Tax and other services, except those which are furnished by the CITY and are
explicitly included in the USE FEE.
9. TERMS OF PAYMENT:
All payments from USER to the CITY shall be by cashier's or certified check drawn from
a local bank, or credit card acceptable to the CITY. No payments shall be made in the form
of cash. USER must pay to CITY the USE FEE, excluding fees or charges that are incurred
during the EVENT, no later than the dates and times indicated in Exhibit B. Failure to timely
pay said USE FEE may result in the immediate termination of this Agreement and the
forfeiture of all deposits due to the CITY, in the CITY'S sole discretion.
10. DEPOSIT:
Concurrent with the Effective Date of the Agreement, and as a condition to its effectiveness,
USER shall pay to CITY a deposit in the amount proscribed in Exhibit B, ("DEPOSIT") to
be held by CITY throughout the Term of this Agreement. The DEPOSIT shall secure
USER'S performance under this Agreement and full payments of the fees and charges due
hereunder, including, but not limited to any repairs, restoration, cleaning, staff charges, or
other applicable additional charges, or to defray other reasonable expenses incurred by the
CITY as a consequence of USER'S use or non-use of the THEATER. The CITY shall return
the DEPOSIT, or any unexpended portion thereof, to USER upon the full satisfaction of
USER'S obligations herein. The CITY may deduct the cost of any repairs necessary to
restore the USE AREA to its preexisting condition, repairs or replacements of any damaged
equipment or materials, or outstanding fees or charges due to the CITY from the DEPOSIT.
In the event the amount necessary for repairs or replacements or to satisfy USER's
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obligations hereunder exceeds the DEPOSIT, then the USER agrees to pay the balance to
the CITY, within five (5) business days of the CITY'S request for payment. USER
understands that the CITY will seek reimbursement of any costs for repairs or restorative
work for damage caused by the USER, for costs exceeding the DEPOSIT.
11. SECURITY:
USER shall provide at USER'S cost, all necessary perimeter/event security and police
officers to be determined by the CITY'S Police Department and the CITY.
12. CATERING:
USER, at its own cost, shall provide catering, food and beverages and the cleanup of the
designated food area during the EVENT. If USER elects to provide catering, it must inform
the CITY in writing as soon as possible, however, no later than sixty (60) days prior to the
commencement of the USE PERIOD. The CITY, in its sole discretion, may require
additional insurance coverages beyond those listed in Exhibits D and E attached hereto.
USER must provide all required licensing and certificates of insurance evidencing all
required insurance coverages required by the CITY no later than sixty (60) days prior to the
commencement of the USE PERIOD. If USER elects to serve alcoholic beverages, USER
must obtain a temporary alcohol license. USER is strictly prohibited from providing
catering, food, and/or beverages without first complying with the requirements of this
Section. USER must adhere to all State, County, and Municipal health codes, rules and
regulations while providing catering, food, and or beverages.
The CITY retains the right to hire, at USER'S cost and expense, a Concession Coordinator,
whose responsibility will be to oversee and approve the coordination of all concession
operators, and to report to the CITY and require immediate correction of any acts that do
not conform to this Agreement, including, but not limited to, the adherence of all State,
County, and Municipal health codes, rules and regulations.
13. INSURANCE:
USER shall obtain and maintain in force for the USE PERIOD, Insurance policies pursuant
to Exhibit D. User may also procure separate coverage as may be applicable in accordance
with Exhibit E.
The CITY shall be listed as "Additional Insured" on all policies. Any questions regarding
Insurance should be directed to the Insurance Administrator, Risk Management Division,
444 SW 2nd Avenue 9th Floor, Miami, Florida 33130, (305) 416-1700. USER shall furnish
all insurance certificates required by the City of Miami Insurance Administrator, no later
than sixty (60) days prior to the commencement of the USE PERIOD. USER agrees to
provide upon with corresponding endorsements in connection with this Agreement within
five (5) days from the CITY'S request. USER is prohibited from using any portion of the
USE AREA prior to providing a certificate of insurance demonstrating adherence to all
insurance requirements herein. Failure to provide such certificate of insurance by the time
provided shall be grounds for termination of this Agreement and forfeiture of any deposits.
The User hereby agrees to require all subcontractors, vendors or concessionaire companies
to include an insurance provision under their agreement with all subcontractors, vendors or
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concessionaire companies listing the City as an additional insured on all corresponding
third -party liability policies, including but not limited to liquor and umbrella coverage. The
User shall deliver to the City copy of such agreement or addendum along with the applicable
certificate of insurance with limits acceptable to the City pursuant to Exhibit D.
14. INDEMNIFICATION:
USER agrees to indemnify, defend, covenant not to sue, and hold harmless forever the
CITY, its officials, officers, agents and employees (collectively referred to as the
"Indemnitees"), from and against all losses, costs, penalties, fines, damages, claims,
expenses (including attorney's fee and costs), and liabilities (collectively referred to as
"Liabilities") arising out of, resulting from, or in connection with (i) the EVENT and/or the
use of the PREMISES, (ii) the performance or non-performance of this Agreement, whether
it is, or is alleged to be, directly or indirectly caused, in whole or in part, by any act,
omission, default or negligence (whether active or passive) of the Indemnitees, or any of
them , or (iii) the failure of the USER to comply with any of the provisions contained herein,
or to conform to statutes, ordinances, or other regulations or requirements of any
governmental authority, federal or state, in connection with the performance of this
Agreement. The User further agrees to require all subcontractors, vendors, or concessionaire
companies to execute the Hold Harmless Agreement in the form attached and incorporated
to the Use Agreement as Exhibit J, and to thereby contractually indemnify, defend, covenant
not to sue, and hold harmless the City as required under this section.
USER expressly agrees to indemnify, covenant not to sue, and hold harmless the
Indemnitees, or any of them, from and against all liabilities which may be asserted by a
current or former employee or agent of USER, or any of its subcontractors, as provided
above, for which the USER's liability to such employee or former employee would
otherwise be limited to payments under state Workers' Compensation or similar laws. This
indemnity provision shall survive the termination of this Agreement and shall continue in
effect until the expiration of the corresponding statute of limitations or the tolling thereof.
Nothing herein is intended to be construed as a waiver of the CITY'S sovereign immunity
beyond the limitations set forth in Section 768.28, Florida Statutes.
15. RISK OF LOSS:
The CITY assumes no responsibility whatsoever for any person or property that enters the
USE AREA as a result of, or in connection with, the EVENT. In consideration of the
execution of this Agreement by the CITY, the USER releases the CITY from any and all
liability for any loss, injury, death, theft, damage or destruction to any persons or property
which may occur in or about the USE AREA regardless of the cause, including such
circumstances where it could be alleged that the CITY, or its employees, agents or
contractors were negligent. USER does not agree to release the CITY for any and all
liability which is determined to be caused solely due to the intentional or willful misconduct
of the CITY, or their respective employees or agents.
16. CANCELLATION:
All advance sums, or advance payments under this Agreement, shall be forfeited if, through
the fault or action of the USER, the EVENT is cancelled before the USE PERIOD. USER
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may cancel the EVENT with written notice provided no later than one hundred eighty (180)
days prior to the first day of the USE PERIOD. Late cancellations shall be deemed a default
of this Agreement and will result in the acceleration of the Basic Use Rate, which shall
become due to the CITY on the date of cancellation. The parties understand and agree that
the CITY will be unable to find another user for the USE PERIOD in the event of a late
cancellation and therefore, this acceleration of the Basic Use Rate shall be deemed as
liquidated damages. USER shall be liable for interest on the principal of the Basic Use Rate
at a rate of twelve percent (12%) per annum, or the maximum rate permissible by law if less
for each day the amount remains unpaid. Notwithstanding, this acceleration of the Basic
Use Rate shall not apply to cancellations due to Force Majeure.
Provided the cancellation does not occur due to USER'S default or late cancellation, USER
shall be entitled to a return of the DEPOSIT, or so much thereof that has not been applied
to cover outstanding obligations, upon termination of the Agreement and satisfaction of
USER'S remaining obligations, if any. In the event a return of the DEPOSIT is due, the
CITY shall remit such DEPOSIT within sixty (60) days of the cancellation or termination
of the Agreement.
17. DEFAULT:
In the event the USER shall fail to comply with each and every term and condition of the
Agreement or shall fail to perform any of the terms and conditions contained herein, then
the CITY, at its sole option and in addition to all other rights and remedies available to it by
law, upon written notice to USER may cancel and terminate this Agreement, and all
payments, advances, or other compensation paid by USER pursuant to this Agreement, shall
be forthwith retained by the CITY. In the event the default occurs within sixty (60) days
from the first day of the USE PERIOD, the CITY may accelerate the Basic Use Rate in
accordance with Section 16 above.
18. CITY'S TERMINATION RIGHTS:
(a) Termination for Convenience: The CITY shall have the right to terminate this
Agreement for convenience, in its sole discretion, upon thirty (30) days' written
notice to USER. Additionally, the City shall be able to terminate this Agreement at
any time if, in the exercise of its reasonable discretion, the CITY determines that the
EVENT is not in the best interest of the CITY due to circumstances beyond the
CITY'S reasonable control.
(b) Termination for Cause: The CITY shall have the right to terminate this Agreement
immediately upon written notice and without liability to USER upon the occurrence
of an event of default.
(c) Other Termination Rights: The CITY shall have the right to terminate this
Agreement in the event the THEATER is sold, condemned, or damaged due to
natural or other causes preventing use of the THEATER, regardless of whether
CITY is able to repair or make available other spaces.
19. PROMOTIONAL MATERIALS:
USER hereby grants to CITY, its licensees, designees, and assigns, a royalty free, perpetual,
worldwide, non-exclusive license to use, for any reason and via any medium, any and all
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materials collected by the CITY before, during, or after the EVENT, materials used to
advertise the EVENT, or any photographs, telecasts, filming, or other materials created
before, during, or after the EVENT, whether known or hereafter devised (collectively, the
"Materials"). This license includes, but is not limited to, the right to photograph, edit,
reformat, manipulate, telecast, rerun, reproduce, use, syndicate, license, display, print,
distribute, and otherwise exploit the Materials, or any portion thereof, in any manner or
media, for the promotion of the EVENT or THEATER.
USER agrees and covenants to include the following statement in all materials used to
advertise and/or promote the EVENT, via any medium: "The views and opinions expressed
in this program are those of the event organizer(s) and the speaker(s) and do not necessarily
reflect the views or positions of the City of Miami, or any of its agencies, instrumentalities,
officers, officials, and/or employees."
20. AWARD OF AGREEMENT:
USER represents and warrants to the CITY that it has not employed or retained any person
or company employed by the CITY to solicit or secure this Agreement and that it has not
offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage
fee, or gift of any kind contingent upon or in connection with, the award of this Agreement.
21. AUDIT AND INSPECTION RIGHTS AND RECORDS RETENTION:
USER agrees to provide access to the CITY or to any of its duly authorized representatives,
to any books, documents, papers, and records of USER which are directly pertinent to this
Agreement, for the purpose of audit, examination, excerpts, and transcripts. The CITY may,
at reasonable times, and for a period of up to three (3) years following the date of final
payment by the USER to the CITY under this Agreement, audit and inspect, or cause to be
audited and inspected, those books, documents, papers, and records of USER which are
related to this Agreement. USER agrees to maintain any and all such books, documents,
papers, and records at its principal place of business for a period of three (3) years after final
payment is made under this Agreement and all other pending matters are closed. USER's
failure to adhere to, or refusal to comply with, this condition shall result in the immediate
cancellation of this Agreement by the CITY. The audit provisions set forth in s. 18-99
through s. 18-102 of the Code of the City of Miami, Florida, as amended, are applicable to
this Agreement.
22. PUBLIC RECORDS:
USER understands that the public shall have access, at all reasonable times, to all documents
and information pertaining to CITY contracts, subject to the provisions of Chapter 119,
Florida Statutes, and agrees to allow access by the CITY and the public to all documents
subject to disclosure under applicable law. USER'S failure or refusal to comply with the
provisions of this Section shall result in the immediate cancellation of this Agreement by
the CITY. USER shall additionally comply with the provisions of Section 119.0701, Florida
Statutes, entitled "Contracts; public records", as may be applicable, which statute is deemed
as being incorporated by reference herein.
Should USER determine to dispute any public access provision required by Florida Statutes,
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USER shall do so in accordance with applicable Florida law and shall do so at its own cost
and expense. Any lawsuits filed against the CITY or Indemnitees in connection with
USER'S dispute to public access will fall under the USER'S indemnification obligations
specified in Section 14 above.
IF THE USER HAS QUESTIONS REGARING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE USER'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT (305) 416-1800, VIA EMAIL AT
PUBLICRECORDS@MIAMIGOV.COM, OR REGULAR MAIL AT CITY OF
MIAMI OFFICE OF THE CITY ATTORNEY, 444 SW 2ND AVENUE, 9TH FLOOR,
MIAMI, FL 33130. THE USER MAY ALSO CONTACT THE VENUE MANAGER
WHO IS THE RECORDS CUSTODIAN FOR THE TOWER THEATER.
23. NONDISCRIMINATION:
USER represents and warrants to the CITY that USER does not and will not engage in
discriminatory practices and that there shall be no discrimination in connection with
USER's performance under this Agreement on account of race, age, religion, color, gender,
gender identity, sexual orientation, national origin, marital status, physical or mental
disability, political affiliation, or any other factor. USER further covenants that no
otherwise qualified individual shall solely by reason of race, age, religion, color, gender,
gender identity, sexual orientation, national origin, marital status, physical or mental
disability, political affiliation, or any other factor, be excluded from participation in, be
denied services, or be subject to discrimination under any provision of this Agreement.
24. AUTHORIZED PERSONNEL:
The CITY shall have authorized representatives with decision making authority, reasonably
available at all reasonable times throughout the USE PERIOD for consultation with USER.
25. AUTHORITY TO EXECUTE AGREEMENT:
Each party represents to the other that it has the power to enter into the Agreement and that
the consent of no other person or entity is required in connection therewith, except as
otherwise provided, and the Agreement constitutes a valid and binding obligation of each
party in accordance with the terms hereof.
26. RELATIONSHIP OF PARTIES:
This Agreement shall not be deemed or construed to create any agency relationship,
partnership, or joint venture between the CITY and USER.
27. NOTICES:
Notices required under the Agreement shall be deemed to be given when hand -delivered
(with receipt therefore) or mailed by registered or certified mail, postage prepaid, return
receipt requested.
AS TO THE USER: AS TO THE CITY:
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Name: Manuel Mendoza
Title: President
Address: 1140 101 ST St Suite 402B
Email:
Bay Harbor Island, FL 33154
manumanumendoza@gmail.com
Art Noriega
City Manager
444 SW 2nd Avenue, 10th Floor
Miami, FL 33130
anoriega@miamigov.com
WITH A COPY TO:
George K. Wysong III
City Attorney
444 SW 2nd Avenue, 9th Floor
Miami, FL 33130
gwysong@miamigov.com
Nathaly Castellon
Tower Theater, Assistant Venues
Manager
1508 SW 8th Street
Miami, Florida 33135
ncastellon@miamigov.com
28. NONDELEGABILITY
This Agreement is personal to the USER. The Agreement may not be transferred, sold,
pledged or assigned by USER, in whole or in part, without the prior express written consent
of the CITY, which may be withheld or conditioned in the CITY'S sole discretion.
29. GOVERNING LAW; VENUE; ATTORNEY'S FEES:
The Agreement shall be construed according to the laws of the State of Florida and Venue
shall be in Miami- Dade County. Except in cases where the CITY must bring an action to
enforce the provisions of Section 14, in which case the CITY shall be able to recover its
reasonable attorney's fees, each party shall bear their own respective attorney's fees.
30. CONFLICT OF INTEREST:
USER is aware of the conflict of interest laws of the City of Miami (Code of the City of
Miami, Florida, Chapter 2, Article V), of Miami -Dade County, Florida (Code of Miami -
Dade County, Florida (Code of Miami -Dade County, Florida, Section 2-11.1) and of the
State of Florida (as set forth in Florida Statutes) and agrees it will fully comply in all respects
with the terms of said laws and any future amendments
31. FORCE MAEJEURE
The CITY shall not be liable for any failure to perform its obligations where such failure is
caused by conditions beyond its control, including, but not limited to, Acts of Nature
(including fire, flood, earthquake, storm, hurricane or other natural disaster), epidemics,
pandemics, war, invasion, act of foreign enemies, events in foreign countries that affect the
CITY and its citizens, hostilities (whether war is declared or not), civil war, rebellion,
revolution, insurrection, riots, street celebrations or protests, military or usurped power or
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confiscation, terrorists activities, nationalization, government sanctions or restrictions,
blockage, embargo, labor dispute, strike, lockout or interruption, or the failure of services
such as electricity or telephone.
32. ELECTRONIC SIGNATURES; COUNTERPARTS:
This Agreement may be executed in any number of counterparts, each of which so executed
shall be deemed to be an original, and such counterparts shall together constitute but one
and the same Agreement. The parties shall be entitled to sign and transmit an electronic
signature of this Agreement (whether by facsimile, PDF or other email transmission), which
signature shall be binding on the party whose name is contained therein. Any party
providing an electronic signature agrees to promptly execute and deliver to the other parties
an original signed Agreement upon request.
33. WAIVER:
No waiver or breach of any provision of this Agreement shall constitute a waiver of any
subsequent breach of the same or any other provision hereof, and no waiver shall be
effective unless made express in writing.
34. WAIVER OF JURY TRIAL:
EACH PARTY WAIVES ITS RIGHTS TO A JURY TRIAL OF ANY CLAIM OR CAUSE
OF ACTION ARISING OUT OF OR RELATING TO THIS AGREEMENT OR ANY
BREACH THEREOF. THIS WAIVER SHALL APPLY TO ANY SUBSEQUENT
AMENDMENTS, SUPPLEMENTS, OR MODIFICATIONS TO THIS AGREEMENT.
35. HEADINGS:
Title and paragraph headings are for convenient reference and are not a part of this
Agreement.
36. SEVERABILITY:
Should any provision, paragraph, sentence, word or phrase contained in this Agreement be
determined by a court of competent jurisdiction to be invalid, illegal, or otherwise
unenforceable under the laws of the State of Florida, such provision, paragraph, sentence,
word or phrase shall be deemed modified to the extent necessary in order to conform with
such laws, or if not modifiable, then same shall be deemed severable, and in either event,
the remaining terms and provisions of this Agreement shall remain unmodified and in full
force and effect.
37. ENTIRE AGREEMENT:
This Agreement constitutes the sole and entire agreement between the parties hereto. No
modification or amendment hereto shall be valid unless in writing and executed by property
authorized representatives of the parties hereto.
38. ACKNOWLEDGEMENT:
The Parties expressly acknowledge that each has read and understand each and every
provision in this Agreement and have had the opportunity to seek the advice and
representation of independent counsel. Furthermore, the Parties expressly acknowledge that
10
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
this Agreement is entered into in good faith and was not obtained by fraud,
misrepresentation, or deceit.
39. TRANSLATIONS:
This document may be translated from English into various other languages. However, such
translation shall not alter, modify, reduce, diminish, or amplify the terms of this Agreement.
If there is any conflict between the English version and any translated version, the English
version of the Agreement shall prevail.
40. INTELLECTUAL PROPERTY RIGHTS:
USER represents and warrants that USER is either the sole author and/or creator of all
Materials and any other intellectual property to be used in the EVENT or has obtained and
holds all rights necessary to hold the EVENT. USER further represents and warrants that
the EVENT does not and will not infringe any copyright, patent, trademark, trade secret or
other intellectual property right of any third party and that the City's right to seek
indemnification from USER as provided in this Agreement and shall include any claims
made against the City by a third -party for infringement of any intellectual property rights
arising out of or related to the EVENT.
SIGNATURE PAGE FOLLOWS
Remainder of Page Intentionally Blank
11
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
IN WITNESS WHEREOF, the parties hereto have individually and through their proper corporate
official executed the AGREEMENT, this the day and year first written.
"USER"
By:
EDocuSigned by:
17 if
uD3#75s6fE4s8...
Signature
Manuel Mendoza
Print Name
Director
Title
If Individual, notarize below
STATE OF Florida
COUNTY OF Dade
octubre 27, 2025 1 09:46:02 PDT
Date
The foregoing instrument was acknowledged before me by means of ❑ physical presence or ❑
online notarization, this 27 day of October
Manuel Mendoza
FLDL#:
20 25 by
, who is ❑ personally known to me or lI has produced
Notary Stamp:
as identification and who did not take an oath.
DocuSigned E�by++: �-
2 j GyyGt
C9D4A4406663
Signature o - otary Public Taking Acknowledgment
Print Name: Yunior Santana
Serial Number (if any): HH419953
Commission Expires: 07/23/2027
12
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
Signed by:
ATTEST:
BY:
Signed by:
CITY OF MIAMI,
a municipal corporation of the State of
Florida
November 7, 2025 1 12:22:31 E Y.
To B. Hannon
City Clerk
APPROVED AS TO INSURANCE
REQUIREMENTS:
BY:
DocuSigned by:
E60-4- N0,-(ev,
Arton
8 0 FGC372DDega4
City Manager
November 5, 2025 113:55:12 EST
APPROVED AS TO FORM AND
CORRECTNESS:
DocuSigned by: ,—DocuSigned by
FInnitial
FratAk1 Wt- j October 30, 2025 1 12:02 craw/. wt1sb1A., ((I November 5, 2025 111:08:05 EST
18714E7... 776EgF
Davi Ruiz, Interim Director GeorgeWysong III
Risk Management
13
City Attorney
Matter ID: 25-3207
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT A — SPECIAL TERMS & CONDITIONS
1. PROMOTIONAL TICKETS:
USER shall provide CITY with six (6) promotional tickets for renting the 250-seat theater
and four (4) promotional tickets for renting the 100-seat theater for each EVENT
film/presentation date, for purposes of promoting the THEATER.
2. MAXIMUM ATTENDANCE:
USER understands that the maximum attendance at any EVENT to be located in Theater
Stage 1 is two hundred fifty (250) persons per day and that USER shall not print more than
two hundred fifty-one (251) tickets for entrance into Theater Stage 1. Additionally, the
maximum attendance at any EVENT to be located in Theater Stage 2 is one hundred (100)
persons per day and that USER shall not print more than one hundred and one (011) tickets
for entrance into Theater Stage 2.
3. ADULT -ONLY EVENTS:
Any EVENT that meets the definition of an Adult live performance as that term is defined
in s. 827.11, Florida Statutes, must take affirmative steps to prevent exposing children to
an adult live performance in violation of s. 827.11, Florida Statutes. All advertising and
promotional material, via any medium, for the EVENT must clearly identify the EVENT
as "Adult -Only — Contains Sexual Content," and USER shall ensure no person under the
age of eighteen (18) years old is granted entrance to the Theater during the EVENT.
USER's violation of this section shall be deemed a default under this Agreement and the
CITY may immediately stop an EVENT and cancel the remaining USE PERIOD, in
addition to any other remedies available at law or equity. USER shall not be entitled to a
refund of any kind or return of the DEPOSIT when an EVENT is stopped or cancelled
pursuant to this section. Additionally, any EVENT described herein shall be subject to and
comply with City Code Section 2-777.
4. USE PERIOD:
USER'S license to use and occupy the USE AREA expires, and USER must restore and
vacate the USE AREA, at the time and dates indicated below. Notwithstanding, should
USER exceed the USE PERIOD for any reason, then an additional fee of $52.50/hour,
rounded up to the nearest hour, shall be applied to USER's total USE FEE. If USER
anticipates needing more time than permitted during the USE PERIOD, then USER must
contact the Auditorium Manager as soon as possible, however, no later than twenty-four
(24) hours prior to the applicable USE PERIOD. Whether USER is permitted additional
time beyond the USE PERIOD is at the sole and absolute discretion of the CITY. The
above -referenced fees are in addition to any Theater Staff Charges or Additional Charges
that may be incurred.
Any equipment or materials left in the USE AREA or THEATER after the termination of
the USE PERIOD shall be disposed of by the CITY at USER'S sole cost without any right
of claim by the USER, or, in the CITY'S sole discretion, the equipment or materials may
be stored at USER'S cost.
[Exhibit A — Special Terms and Conditions]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
The USE PERIOD shall include required periods for presenting, rehearsing, setting up, and
breaking down the EVENT as indicated on the following page:
Remainder of page intentionally left blank
[Exhibit A — Special Terms and Conditions]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
USE PERIOD*
Event
Commencement
Termination
Set Up-11/1.2.8.9.15.16.22.23/25
3PM
Event-11 /1.2.8.9.15.16.22.23/25
8PM
10PM
Dismantle-11 /1.2.8.9.15.16.22.23/25
11PM
*Times and dates are subject to change in the sole discretion of the City.
[Exhibit A — Special Terms and Conditions]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT B — FEE SCHEDULE
1. USE FEE:
In consideration of the use of the USE AREA, USER shall pay to the CITY, a use fee, the
specific amount of which shall be determined no later than forty-five (45) days prior to
commencement of the USE PERIOD based on the unit fees included in Section 7 below
("USE FEE"). Should USER fail to provide sufficient details of the Event in order to
determine the USE FEE at least forty-five (45) days prior to the commencement of the USE
PERIOD then this Agreement may be terminated for cause in the CITY'S sole discretion.
Any changes or adjustments to the USE FEE shall be formalized in writing and
incorporated into this Agreement. The USE FEE shall include the Basic Use Rate, Theater
Staff Charges, and Additional Charges, all as further described below.
2. BASIC USE RATE:
The Basic Use Rate is determined by the number of rehearsals and performances based on
the fees as authorized by the City. The Basic Use Rate includes normal janitorial service,
house lights for ordinary use and air conditioning during the USE PERIOD, and use of
equipment listed in the Stage Equipment List as further described in Fee Schedule below.
3. THEATER STAFF CHARGES:
Theater Staff Charges are not included under the Basic Use Rate. Should USER require
theater staff members to aide during presentation of the EVENT, then applicable fees, as
set forth in the Fee Schedule below, shall apply.
Should USER require theater staff members to aide in the setting up, rehearsal, or
breakdown of the EVENT, one (1) theater staff member will be assigned to assist, oversee,
and supervise operations in the THEATER. There will be no additional Theater Staff
Charge for the first eight (8) hours, however, any additional time beyond eight (8) hours
will result in an additional Theater Staff Charge in the amount set forth in the Fee Schedule
below.
For any Filming EVENT, one (1) theater staff member will be assigned to oversee and
supervise operations in the THEATER at a rate of two hundred dollars for the first eight
(8) hours of each Film Use Period ($200/Film Use Period). Any additional time beyond
eight (8) hours will result in an additional Theater Staff Charge in the amount set forth in
the Fee Schedule below.
Except as specifically provided herein, USER shall be responsible for all staffing in
connection with the use of the THEATER and/or film/presentation of the EVENT,
including, but not limited to, ticket sellers/takers, ushers, stagehands, spotlight operators,
cleaning during events if needed to maintain a clean theater, etc. USER further agrees to
use only those sound/lighting technicians that have been approved by the CITY to operate
THEATER sound and/or lighting equipment. If the Auditorium Manager determines that
it is in the best interest of the CITY to require additional staffing to be present for an
EVENT, the USER shall be charged the fees as defined in this Section.
[Exhibit B — Fee Schedule]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
4. ADDITIONAL CHARGES:
USER shall be responsible for the cost of all other supplies, services, or equipment not
contemplated above that are required in connection with the EVENT ("Additional
Charges"). Payment of Additional Charges incurred after this Agreement is executed shall
be made no later than five (5) business days following the occurrence giving rise to such
Additional Charge.
USER shall pay a non-refundable cleaning fee ("Cleaning Fee") during the EVENT as well
as during Rehearsals, as set forth in the Fee Schedule below.
5. PAYMENT SCHEDULE:
USER shall make payments in the following amounts no later than the times indicated
below. Failure to make timely payment may result in the immediate termination of this
Agreement and forfeiture of the DEPOSIT, as hereinafter defined.
1. The DEPOSIT, as further defined below, to be paid upon signing of this Agreement.
2. The minimum use fee, Four Hundred and 00/100 dollars ($400.00) for Theater
Stage 1 or Two Hundred and 00/100 ($200.00) for Theater Stage 2, acknowledged
to have been paid at the time of the Reservation. If not collected by the City at the
time of Reservation, then the same shall be paid upon signing this Agreement;
3. The remainder of the USE FEE shall be paid no later than thirty (30) days prior to
the commencement of the USE PERIOD.
Payment of Additional Charges incurred after execution of this Agreement shall be paid
in accordance with Section 4 above.
6. DEPOSIT:
USER shall pay to CITY a DEPOSIT in the amount of one hundred five dollars per day
($105.00/day) of the USE PERIOD as well as a one -hundred -dollar ($100.00) cleaning
deposit (both to be included in the definition of "DEPOSIT").
7. TICKET:
a. TICKET SURCHARGE:
USER agrees to pay to the CITY all applicable ticket surcharges as stated in Section 53-
1(b) of the Code of the City of Miami and ordinance 10509 of the City of Miami, as
amended. As adopted on October 26, 2017, the applicable ticket surcharge is as follows:
• $0.75 on all tickets between $1.00 to $14.99.
• $1.00 on all tickets between $15.00 to $29.99.
• $2.00 on all tickets $30.00 to $99.99.
• $3.00 on all tickets $100.00 to $249.99.
• $5.00 on all tickets $250.00 to $499.99;
• $10.00 on all tickets $500.00 to $999.99; and,
• $12.00 on all tickets $1,000.00 and over.
[Exhibit B — Fee Schedule]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
The ticket surcharge, or an amount equal to the ticket surcharge, shall also apply to all
complimentary tickets except as provided hereunder. The amount of the ticket surcharge
shall be paid not later than the end of the EVENT, when the box office is settled
b. COMPLIMENTARY TICKETS DISTRIBUTION & EVENT MONITORING:
USER shall have right to distribute up to 1,000 complimentary tickets for the EVENT for
promotional use without payment of a ticket surcharge. USER shall only pay a ticket
surcharge on complimentary tickets actually used at the EVENT in excess of the 1,000
tickets authorized herein. USER shall not pay a ticket surcharge on complimentary tickets
issued in excess of the above allotment of tickets authorized per event day, but not used.
Members and employees of the CITY or CITY shall have access to the premises to monitor
and facilitate the EVENT.
c. TICKET POLICY:
USER agrees that all ticketed portions of the EVENT will be audited by the CITY'S Box
Office Auditor and/or Manager. There will be no exceptions. USER agrees to submit a
valid ticket manifest prior to the opening of the gates. There will be no exceptions. The
CITY'S will hire a ticket counting staff with an attendance supervisor to track the number
of patrons entering the facility and will report back to Executive staff at the end of the event
their number to determine clients ticket sales. Failure to provide a valid ticket manifest may
result in a non-compliance fee as outlined below. The fee will be assessed on all tickets
counted by the CITY, including complimentary tickets, as follows:
- 1,000 to 9,999 tickets - $1,000.00 non-compliance fee
- 10,000 to 19,999 tickets - $2,000.00 non-compliance fee
- 20,000 + tickets - $3,000.00 noncompliance fee
d. USER agrees that the USER will provide at USER'S cost all personnel required for
ticket taking, gate control, and ticket counting, as necessary.
e. USER agrees that all tickets must be tom in half at turnstiles and half must be
returned to the patron entering the show. The CITY reserves the right to access and count
all "drop" ticket stubs.
f. In the event that the USER employs the ticket scanning method, as opposed to the
method described in section 8.e:
1. USER ticket scanning personnel will not tear tickets in half and a drop count
will not be used.
2. USER shall provide sufficient back-up scanners in the event of any scanner
malfunction. In the event of a complete scanner failure, CITY may use
alternative methods to maintain accurate counts of patrons attending the
EVENT.
[Exhibit B — Fee Schedule]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
3. USER will provide CITY with a laptop loaded with a ticketing program that
will track the scanned tickets making it possible to know how many patrons are
in the facility at any time. Such method will apply to section 8.g below.
g. In the event that the show's tickets are sold out, the CITY and USER agree to the
following:
1. Ticket counting staff will not be required.
2. USER will pay the CITY the corresponding ticket surcharge, pursuant to
section 53-2 of the City Code and Ordinance 10509, as amended.
3. Ticket Surcharge will be due and paid no later than 12:15 a.m. of each day
following show; and
4. Ticket Surcharge will be paid on every ticket sold, subject to the terms and
conditions in section 8.a and 8.b
h. USER agrees to pay all applicable taxes and service charges related to tickets.
8. FEE SCHEDULE:
All applicable fees, except those Additional Charges unforeseen at the time of this writing,
are included in the fee schedule set forth on the following pages:
[Exhibit B — Fee Schedule]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
Tower Stage 1 — 250 seating capacity
Event (No Ticket Sales)
Cost Unit
4 Hours or less
$
577.50
Daily Rent
$
787.50
Additional Hour
$
52.50
Event (Ticket Sales)
Cost Unit
Profit 4 Hours or less
$
690.00
Non -Profit 4 hours or
less
$
590.00
Profit 2 Hours or less
$
450.00
Additional hour
$
50.00
Rehearsal
Cost Unit
Nonevent date after
5pm
$
210.00
On event day 4 hrs or
less
$
105.00
Additional Hours
$
50.00
Rehearsal No
performance
$
570.00
Rehearsal Cleaning
$
50.00
Filming
Cost Unit
4 hours or less
$ 740.00
8 Hours or less
$ 900.00
More than 8 hours
$ 1,050.00
Setup and Dismantle
Cost Unit
8 hours or less
$
-
Additional Hour
$
50.00
In -House sound or light technician
Cost Unit
No tech
$
300.00
Light
$
300.00
Sound
$
300.00
Daily Event Tech1
SOUND
$
450.00
Daily Event Tech2
$
450.00
Additional Hour Tech1
$
40.00
Additional Hour Tech2
$
40.00
Rehearsal 4 hrs or
less Tech1
$
100.00
[Exhibit B — Fee Schedule]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
Description
Cleaning Crew Event
Theater Cleaning
Rehearsal 4 hrs or
less Tech2
100.00
Extra E•ui.ment
Wireless Mic (Max2)
Lavaliers (Max2)
Haze
Movie Projector (8
Hours)
Cost Unit
$ 50.00
$ 50.00
$ 100.00
$ 500.00
Additional Expenses
Cost Unit
75.00
175.00
Tower Stage 2 — 100 Seating capacity
Event (No Ticket Sales)
Cost Unit
4 Hours or less $
577.50
Daily Rent $
787.50
Additional Hour $
52.50
Event (Ticket Sales)
Cost Unit
Profit 4 Hours or less $
312.00
Non -Profit 4 hours or
less $
269.00
Profit 2 Hours or less $
205.00
Additional hour $
25.00
Rehearsal
Cost Unit
Non event date after
5pm $
on event day 4 hrs or
less $
100.00
50.00
Additional Hours $
50.00
Rehearsal No
performance $
260.00
Rehearsal Cleaning $
25.00
Filming
Cost Unit
4 hours or less $
338.00
8 Hours or less $
411.00
More than 8 hours $
480.00
Setup and Dismantle
Cost Unit
[Exhibit B — Fee Schedule]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
8 hours or less $
Additional Hour $
-
25.00
In -House sound or light technician
Cost Unit
No tech $
300.00
Light $
300.00
Sound $
300.00
Daily Event Tech1
SOUND $
450.00
Daily Event tech2 $
450.00
Additional Hour Tech1 $
40.00
Additional Hour tech2 $
40.00
Rehearsal 4 hrs or
less Tech 1 $
100.00
Rehearsal 4 hrs or
less Tech2 $
100.00
Extra Equipment
Cost Unit
Wireless Mic (Max2) $
50.00
Lavaliers (Max2) $
50.00
Haze $
100.00
Movie Projector (8
Hours) $
500.00
Additional Expenses
Description Cost Unit
Cleaning Crew Event $
54.00
Theater Cleaning $
137.00
[Exhibit B — Fee Schedule]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT C — USE AREA
USE AREA:
The following areas shall be considered the USE AREA for purposes of this Agreement:
❑✓
EI
Tower Stage 1— 250 seating capacity
Tower Stage 2 — 100 seating capacity
USER shall not be permitted to remove any lighting equipment from their original setting
under any circumstances. USER may not change the lighting equipment's original
positioning or focusing or reprogram the lighting computer without the CITY'S prior
written approval and supervision. In the event the CITY approves of such changes, USER
shall return all lighting equipment and lighting computer programming to its original
position/focus/program upon conclusion of the EVENT. The costs of any such approved
changes and restoration shall be borne by USER. Any violation of this Section shall be
grounds for the immediate termination of this Agreement and the CITY may pursue any
remedies at law or equity against USER for damages arising from said violation.
[Exhibit C — Use Area]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT D — INSURANCE REQUIREMENTS:
INSURANCE REQUIREMENTS CATERING SERVICES CITY
FACILITIES
I. Commercial General Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $1,000,000
General Aggregate Limit $ 2,000,000
Products/Completed Operations $ 1,000,000
Personal and Advertising Injury $1,000,000
B. Endorsements Required
City of Miami, its officers, directors
employees and authorized agents and representatives must be listed as
an additional insured
Contingent and Contractual Liability
Primary Insurance Clause Endorsement
IL Business Automobile Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Any Auto
Including Hired, Borrowed or Non -Owned Autos
Any One Accident $ 300,000
B. Endorsements Required
City of Miami, its officers, directors
employees and authorized agents and representatives must be listed as
an additional insured
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
III. Worker's Compensation
Limits of Liability
Statutory -State of Florida
Employer's Liability
A. Limits of Liability
$100,000 for bodily injury caused by an accident, each accident.
$100,000 for bodily injury caused by disease, each employee
$500,000 for bodily injury caused by disease, policy limit.
IV Liquor Liability
Each Occurrence
Policy Aggregate
$1,000,000
$2,000,000
City of Miami, its officers, directors
employees and authorized agents and representatives must be listed as
an additional insured
The above policies shall provide the City of Miami with written notice of
cancellation or material change from the insurer in accordance to policy provisions.
Companies authorized to do business in the State of Florida, with the following
qualifications, shall issue all insurance policies required above:
The company must be rated no less than "A-" as to management, and no less
than "Class V" as to Financial Strength, by the latest edition of Best's Insurance
Guide, published by A.M. Best Company, Oldwick, New Jersey, or its
equivalent. All policies and /or certificates of insurance are subject to review and
verification by Risk Management prior to insurance approval.
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT E — TULIP INSURANCE
TULIP Class One Events
Antique Shows
Art Festivals and Shows
Auctions
Award Presentations
Ballets or other Classical Dance Shows/Recitals
Beauty Pageants
Body Building Contests
Business Meetings or Shows
Chamber of Commerce Events
Charity Benefits, Dances, Auctions or Sales
Choirs — Indoors
Church Services or Meetings
Civic Club Meetings
Meetings
Classical Dance Shows
Classical Music Concerts - Indoors
Concerts — Celtic Music
Concerts — Chamber Music
Concerts — Holiday Music
Concerts — Instrumental
Consumer Shows
Dance Competitions
Dance Recital
TULIP Rating Schedule
Daily Attendees
(Spectators/Participants)
A. 1 - 100
B. 101- 500
C. 501 - 1,500
Daily Attendees
(Spectators/Participants)
A. 1 - 100
B. 101- 500
C. 501 - 1,500
Fashion Shows
Flowers Shows
Funeral Service
Graduations
Holiday Events & Parties
Home Shows
Jam and Jazz Concerts — Indoors
Job Fairs - Indoors
Ladies Club Events
Lecturers
Meeting (indoors)
Pageants
Professional and Amateur Association
Reunions — Indoors
Seances
Seminars
Social Receptions
Speaking Engagements
Story Teller
Symphony Concerts
Teleconferences
Telethons
Voter Registration
A. Total Event Rates (1-4 Days)
Class I Class II
$75.00
100.00
150.00
$100.00
135.00
185.00
B. Total Event Rates (5 or More Days)
Class I Class II
$95.00
140.00
235.00
$170.00
215.00
355.00
Class III
$150.00
200.00
310.00
Class III
$300.00
360.00
455.00
* Add 10% to the premium for each Additional Insured (other than the programs sponsor and
[Exhibit E — Tulip Insurance]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
venue), up to a maximum of $1,000.00.
Handling Fee: $35.00
TULIP Class Two Events
Bingo Games
Carnivals — School Events with no mechanical
Christmas Tree Lighting
Clowns — No Motorized Vehicles
Comedians
Concerts — 50's, 60's 70's or 80's Music
Concerts — Blues Music
Concerts — Country Music
Concerts — Folk Music
Concerts — Funk Music
Concerts — Motown
Concerts — Soul Music
Dog, Cat, Bird & Other Domestic Animal Shows/Events
Festivals and Cultural Events — Indoors
Impersonator — Celebrity or Holiday Character
Impressionist
Jugglers (No Pyro)
Magician
Mariachi Band
School Band Competitions or Events
Union Meeting
TULIP Rating Schedule
Daily Attendees
(Spectators/Participants)
A. 1 - 100
B. 101- 500
C. 501 - 1,500
Daily Attendees
(Spectators/Participants)
A. 1 - 100
B. 101- 500
A. Total Event Rates (1-4 Days)
Class I
$75.00
100.00
150.00
Class II
$100.00
135.00
185.00
B. Total Event Rates (5 or More Days)
Class I
$95.00
140.00
Class III
$150.00
200.00
310.00
Class II Class III
$170.00 $300.00
215.00 360.00
[Exhibit E — Tulip Insurance]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
C. 501 - 1,500 235.00 355.00 455.00
* Add 10% to the premium for each Additional Insured (other than the programs sponsor and
venue), up to a maximum of $1,000.00.
Handling Fee: $35.00
[Exhibit E — Tulip Insurance]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
TULIP Class Three Events
Aerobics and Jazzercise Classes or Events
Casino and Lounge Shows
Cheerleading Events/Competitions (no Pyramids)
Comedy shows
Concert — Pop Cover Bands
Film Screenings
Film Showings
Gymnastic Competitions — Spectators Only
Halloween — Costume Contests
Magic Show
Old Timer Event
Play Readings
Plays
Proms
Talent Show (No Rap, Hip Hop, Heavy Metal shows)
Tap Dancing
Theatrical Stage Performances
Wine Tasting
TULIP Rating Schedule
Daily Attendees
(Spectators/Participants)
A. 1 - 100
B. 101- 500
C. 501 - 1,500
Daily Attendees
(Spectators/Participants)
A. 1 - 100
B. 101- 500
C. 501 - 1,500
A. Total Event Rates (1-4 Days)
Class I
$75.00
100.00
150.00
Class II
$100.00
135.00
185.00
B. Total Event Rates (5 or More Days)
Class I
$95.00
140.00
235.00
Class II
$170.00
215.00
355.00
Class III
$150.00
200.00
310.00
Class III
$300.00
360.00
455.00
* Add 10% to the premium for each Additional Insured (other than the programs sponsor and
venue), up to a maximum of $1,000.00.
Handling Fee: $35.00
[Exhibit E — Tulip Insurance]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
itu
Date:
VIA ELECTRONIC MAIL
RE: Reservation of the Tower Theater Miami on
To whom it may concern,
ARTHUR NORIEGA, V.
City Manager
The City of Miami, Depaitinent of Real Estate and Asset Management, which manages the Tower
Theater Miami ("Theater") located at 1508 SW 8th Street, Miami, Florida 33130, received your application
for the use of the Theater for purpose of ("Event"), more specifically
described in the attachment to this correspondence. Your reservation for the use of the Theater for the Event is
contingent on the following conditions:
1. A refundable deposit in the amount of $ ($105.00/day) ("Deposit") to be paid to the City of
Miami within seven (7) days of the date of this letter by ACH, cashier's check, credit card, or wire
transfer. Applicable City information will be provided upon request. The Deposit shall be applied to the
total Use Fee once determined. If the event is canceled, this deposit shall represent the cancellation fee.
2. In addition, the minimum use fee in the amount of n $400.00 for Theater 1 or n $200.00 for
Theater 2 shall be paid to the City of Miami within seven (7) days of the date of this letter by
by ACH, cashier's check, credit card, or wire transfer. Applicable City information will be
provided upon request. The Deposit shall be applied to the total Use Fee once determined.
3. Execution of a Use Agreement with terms acceptable to the City Manager and in a form acceptable to
the City Attorney. The Use Agreement must be signed and returned along with the deposit described
above. Failure to execute a Use Agreement timely will result in a cancellation of your Event.
The following days will be reserved for your Event upon completion of the above conditions:
through . These days are non -assignable. Should you have any comments or
questions, please contact Yunior Santana at ysantana@miamigov.com.
Enclosed:
- Application
DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT
444 S.W. 2"d Avenue, 3rd Floor, Miami, FL 33130 / (305)416-1450 Fax: (305)416-2156
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
2.
itu
Date:
octubre 16, 2025 118:34:54 PDT
VIA ELECTRONIC MAIL
RUTA TEATRAL INC.
Manuel Mendoza
1140 101st Suite 402B Bay Harbor Islands, FL 33154
(—DS
ARTHUR NORIEGA, V.
City Manager
manumanumendoza@gmail.com
RE: Reservation of the Tower Theater Miami on Tower Theater-11/1,2,8,9,15,16,22,23/2025
To whom it may concern,
The City of Miami, Department of Real Estate and Asset Management, which manages the Tower
Theater Miami ("Theater") located at 1508 SW 8th Street, Miami, Florida 33130, received your application for
the use of the Theater for purpose of Play ("Event"), more specifically
described in the attachment to this correspondence. Your reservation for the use of the Theater for the Event is
contingent on the following conditions:
1. A refundable deposit in the amount of $ 840.00 ($105.00/day) ("Deposit") to be paid to the City of
Miami within seven (7) days of the date of this letter by ACH, cashier's check, credit card, or wire
transfer. Applicable City information will be provided upon request. The Deposit shall be applied to the
total Use Fee once determined. If the event is canceled, this deposit shall represent the cancellation fee.
In addition, the minimum use fee per Event date in the amount of X❑ $400.00 for Theater 1 or
$200.00 for Theater 2 shall be paid to the City of Miami within seven (7) days of the date of
this letter by by ACH, cashier's check, credit card, or wire transfer. Applicable City
information will be provided upon request. The Deposit shall be applied to the total Use Fee once
determined.
3. Execution of a Use Agreement with terms acceptable to the City Manager and in a form acceptable to
the City Attorney. The Use Agreement must be signed and returned along with the deposit described
above. Failure to execute a Use Agreement timely will result in a cancellation of your Event.
The following days will be reserved for your Event upon completion of the above conditions:
11/1,2,8,9,15,16,22.23/2025 through11/1,2,8,9,15,16,22,days are non -assignable. Should you have any comments or
questions, please contact Yunior Santana at ysantana@miamigov.com.
Enclosed:
- Application
DocuSigned by:
0D347596EC0E488...
DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT
444 S.W. 2"d Avenue, 3rd Floor, Miami, FL 33130 / (305)416-1450 Fax: (305)416-2156
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT H - CORPORATE RESOLUTION OR OTHER PROOF OF AUTHORITY
WHEREAS RUTA TEATRAL INC.
("Company") desires to enter into an agreement
Company's Legal Name
with the City of Miami substantially in the form of the agreement to which this Resolution is attached (the
"Agreement"); and
WHEREAS, the Board of Directors or Managing Members as applicable ("Governing Body") at a
duly held meeting has considered the matter in accordance with the company's by-laws;
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY that the Company
intends to enter into the Agreement with the City of Miami and be bound by its terms and the
Manuel Mendoza
Name of Authorized Person
("Authorized Person") as Director of the
Title of Authorized Person
Company is hereby authorized and directed to execute the Agreement in the name of this Company and to
execute any other documents and perform any acts in connection therewith as may be required to
accomplish its purpose.
BY:
Witness Signature
octubre 16, 2025 118:34:54 PDT
IN WITNESS WHEREOF, this day of 20
Day
DocuSigned by:
Nour Da Silva
Witness Name
Rev. 11052023
BY:
Month
DocuSigned by:
17
Year
cUU34 / 9ybEGUt4i5S...
Chairpern soof Governing Body or
Authorized Officer
Affix Corporate Seal if applicable
Page H-1
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
Affix Corporate Seal if applicable
EXHIBIT G - ANTI -HUMAN TRAFFICKING AFFIDAVIT
1. The undersigned affirms, certifies, attests, and stipulates as follows:
a. The entity/individual is a nongovernmental entity authorized to transact business in
the State of Florida (hereinafter, "nongovernmental entity").
b. The nongovernmental entity is either executing, renewing, or extending a contract
(including, but not limited to, any amendments, as applicable) with the City of
Miami ("City") or one of its agencies, authorities, boards, trusts, or other City entity
which constitutes a governmental entity as defined in Section 287.138(1), Florida
Statutes (2024).
c. The nongovernmental entity is not in violation of Section 787.06, Florida Statutes
(2024), titled "Human Trafficking."
d. The nongovernmental entity does not use "coercion" for labor or services as
defined in Section 787.06, Florida Statutes (2024).
2. Under penalties of perjury, pursuant to Section 92.525, Florida Statutes, I declare the
following:
a. I have read and understand the foregoing Anti -Human Trafficking Affidavit and
that the facts, statements and representations provided in Section 1 are true and
correct.
b. I am an officer, a representative, or individual of the nongovernmental entity
authorized to execute this Anti -Human Trafficking Affidavit.
FURTHER AFFIANT SAYETH NAUGHT.
Nongovernmental
Entity/Individual :
Signature:
Name:
Office
Address:
Email Address:
Ey
DocuSigned by:
yyoff
D377576ECUE488...
Manuel Mendoza
RUTA TEATRAL
1140 101 st suite 402 B
manumanumendoza@gmail.com
Title:
Phone
Number:
Director
7868974419
[Exhibit G — Anti -Human Trafficking Affidavit]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT H — APPLICATION
Application attached on the following page(s)
[Exhibit H — Application]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1AE14F7C997B
Theater Estimate
Tower Theater Stage 1
Submitted on
Receipt number
Related form version
7 November 2024, 11:50PM
182
8
Tower Theater Stage 1 Reservation 2024-2025
Thank you for selecting the Tower Theater for your event. To better help you we will be asking a few questions that will give us a better
understanding of your needs, and that will help expedite the rental process. If you need help filling out this form, please email
tower@miamigov.com
OUR RENTAL PROCEDURE
Once this form is submitted the following process will occur:
1- You will receive a docusign document with the initial documentation package.
2- You will have 7 calendar days to sign these documents before cancellation of the requested days.
3- After we receive the initial package, you will receive a deposit invoice for the amount of $105.00 per day reserved included any
rehearsal/setup/dismantle days needed beyond your event date.
4- This deposit will be return within 60 days of your final event date, unless there is a claim against it.
5- You will have 7 calendar days to pay for this deposit.
6- This deposit will be lost in case of cancellation. Deposits are not transferable to other date, or a third party.
7- You will receive also the initial event payment for the amount of $400.00 per event days. (It will not include rehearsal/setup/dismantle days
needed beyond your event date)
8- You will have 7 calendar days to pay for this invoice or risk cancellation of the date.
9- This payment will be lost in case of a cancelation. This payment is not transferable to other date, or a third party.
10- 60-90 Days prior to your event you will receive a request for insurance. You will have 15 days to provide the insurance.
11- 60-90 Days prior to your event you will receive via docusign the agreement for your event.
12- The agreement must be signed by you no later that 30 days prior to your event or the event will be cancelled.
13- 40-60 Days prior to your event you will receive the final invoice with the remainder of the final payment.
14- This final invoice will have to be paid no later than 30 days prior to your event.
I have read and understood the rental process as described
above.
Uploaded signature image: Firma HAS.png
Agreement Under Corporation
Please add a copy of your driver license. Licencia.jpeg
Home Address
School Name
Full Company Name Ruta Teatral INC
1 of 7
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1AE14F7C997B
Theater Estimate
Is your company registered in Florida? Yes
The city can Only get into an Agreement with a coorporation registered in Florida.
You still can rent the theater, but it will have to be under an individual name.
Please email tower@miamigov.com for additional questions
Status of your company Active
The city can Only get into an Agreement with a coorporation with an "Active" Status.
You still can rent the theater, but it will have to be under an individual name.
Please email tower@miamigov.com for additional questions
Full Company Address 1140 101 ST ST SUITE 402B BAY HARBOR ISLAND
Please add a printout (PDF or JPEG) of your corporation
sunbiz registration: [Sunbiz.org]
(https://search.sunbiz.org/Inquiry/CorporationSearch/ByName)
Please add a printout of your corporation sunbiz registration
click to search for Florida Coorporation Records - Sunbiz.org
Si inhi7 pdf
Based on the sunbiz information, how many members your 2+ members
corporation has?
Based on the sunbiz information, we can only do the
Agreement based on someone listed in the Sunbiz
Organization. Please type below the name of the person listed
in the Sunbiz Organization records that will be signing the
agreement.
Manuel Mendoza
Please type the email of the person signing the agreement manuelmendoza@rutateatralmiami.com
Based on our procedures, and based on the sunbiz
information, if the corporation has 2 or more members we will
need an additional member of the corporation named in sunbiz
to be a witness. Please type the name of a witness that would
also sign the agreement
NOUR DA SILVA
Please type the email of the person witnessing the agreement njdasilva@gmail.com
Contact Person Full Address 1140 101 ST ST SUITE 402B
Phone Number 7868974419
E-mail manuelmendoza@rutateatralmiami.com
Alternative Phone Number
Alternative Email
Type of Event
hj.rodriguezr1204@gmail.com
Play
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Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1AE14F7C997B
Theater Estimate
Does your event have adult content / obscene language /
Partial or Full Nudity / implied sexual content or other content
not suited for minors?
We required that you advise the public this event will be for
adults only and no minors will be allowed. Please provide
notice in all social media post, advertisements, flyers, and
include "Adults Only" in the tickets. Please contact the offices
at artime@miamigov.com for further instructions. Please
understand that if the event is deemed adults only, the staff
during the event is required to stop the event in case there is a
violation to the procedure and the show will not resume until
after all minors are scorted with their companions from the
theater. Any additional fees incured due to the stoppage of the
event will be sole responsability of the event promoter. - By
signing below you agree and understand the ramifications of
allowing minors into an adults only show.
I Rehearsals
No
Due to new regulations all rehearsals Will have a $50.00 cleaning
fee included in the new price.
Will you need a rehearsal or multiple rehearsals? (Rehearsals No need of a Rehearsal
are booked in 4 hour periods)
Please type the date of your rehearsal
Rehearsal Time (4 hours block)
Will you be using the Theater technicians for your rehearsals?
Same Event Day Rehearsals ($155.00 + $100.00/Tech) --- Please
place amount of rehearsals you need the same day of the
event. (4 hour each rehearsal slot)
Total Cost for same day rehearsal
Different Event Day Rehearsals ($260.00 + $100.00/Tech) ---
Please place amount of rehearsals you need in a different day
than the day of the event. (4 hour each rehearsal slot)
Total Cost for Different Event Day Rehearsal
SUBTOTAL AMOUNT FOR REHEARSALS
Subtotal Cost for Rehearsals
I About your Event
Are you charging admission for your event? Yes
Will You be using the theater for filming? (Movie, TV, No
3of7
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1AE14F7C997B
Theater Estimate
Commercial)
Is this event sponsored by City of Miami? No
You have selected a City of Miami Event. This event must be sponsored by a City of Miami Department (Ex Dream, Parks, Police, Etc...)
Please fill out the form as required. Also, be advised that if you are requesting a waiver of the rental fees, a memo from the department
director requesting the event to the Director of Dream must be submitted before those charges could be waived. A cleaning fee of $50.00 will
be charged to the department regardless of the waiving of the fees. If you have any questions, please contact Nathaly Castellon at
ncastellon@miamigov.com
Is your corporation for profit, or non-profit? Non -Profit
As a non-profit do you have a Valid Florida 501C3? Yes
Please upload a valid Florida 501C3 (PDF/JPEG) 501c3 actualizada pdf
Will you be using your own insurance or the city's approved
insurance carrier?
Own Private Insurance
Please go to the following link, and follow the instruction below.
[City Insurance](https://app.gatherguard.com/)
The venue code is: 3759 - 017
Please upload your own insurance COI - Tower Theater - City of Miami --- Ruta Teatral Miami.pdf
Please type the date of the event 11/01/2025
Event Logistics
At what time will you be setting up? (Regardles of the hours of
your event you will have 8 hours of setup and dismantle to be
used as needed.)
Included in your rent you will have 1 hour of sound check.
Please write below the time you will like to start your sound
check.
Per regulations, our staff requires a meal break for every 8
hours of work. Please advise what would be a good time
during your setup period for our staff to get a 1 hour meal
break?
To be confirm
3pm
6pm
From what time to what time is the event? 8pm - 10pm
Until what time will you need to dismantle? 11 pm - Date to confirm
Is any of the performers NOT a USA Resident? USA Resident
Is your artists from Cuba.
Based on 31CFR515.201 - If the Artists is from "CUBA" We
require your company to abide by the Federal Regulation and
please attach below a copy of the Visa-P3 and/or 1-129 --- If you
have any questions please send us an email at
artime@miamigov.com
4of7
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1AE14F7C997B
Theater Estimate
Will you be using Pyrotechnics in your presentation? No
If you are using Pyrotechnics you will need a permit from the fire department as well as firemarshal the day of the event.
The use of Pyrotechnics will be at the sole discretion of the theater manager.
To get more information regarding the use of pyrotechnics please email the theater manager at: artime@miamigov.com
For permiting and firemarshal please call: Officer Ferra: 305-416-1666 / 305-416-1721 or email: nferra@miamigov.com
I Costs To Rent the Theater
How many hours of performance (Ticket Sales for Profit Event)
--- Count the hours of the actual show (Including
intermissions), not the setup and dismantle.
Ticket Sales for Profit Calculation
How many hours of performance (Non -Ticket Sales for Profit
Event) --- Count the hours of the actual show (Including
intermissions), not the setup and dismantle.
Non -Ticket Sales for Profit Calculation
How many hours of performance (Ticket Sales Non -Profit
Event) --- Count the hours of the actual show (Including
intermissions), not the setup and dismantle.
2 Hours or Less Show (Including Intermissions) $450.00
Ticket Sales for Non -Profit Calculations $420.00
How many hours of performance (Non -Ticket Sales / Non -Profit
Event) --- Count the hours of the actual show (Including
intermissions), not the setup and dismantle.
Non -Ticket Sales for Non -Profit Calculations
How many hours Filming will you be needing (Do not count
setup and dismantle)
Filming Calculations
The cost of the theater includes 8 continuous hours of setup No
and dismantle to be split as needed. Will you be requiring
more than 8 hours of setup and dismantle?
Please include the additional setup/dismantle hours needed
Additional Set Up and dismantle Hours
Total Theater Rental Cost $420.00
To the subtotal placed above be advise there will be a tax charge, unless you can provide proof of a 501 C3 status.
In -House Technician
5 of 7
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1AE14F7C997B
Theater Estimate
Please let us know your needs for our house technician the day
of the show.
Please let us know your needs for our house technician the day
of the show (8+ hours).
Please be advised that the $300 per technician only covers the technician for 8 hours, Any additional hours will be charged at a cost of
$40/Hour per technician needed.
In -House Technician Costs $0.00
Extra Equipment
Extra Equipment Options
Extra Equipment Cost $0.00
Cleaning Costs
The theater will provide a cleaning crew during the event at a cost of $75.00 per (4 hours of event or less). They will be available in case of an
emergency for the restrooms as well as maintaining the restrooms stocked and clean. There will also be a $175.00 of cleaning surcharge for
theater cleaning after your event. No Food or Liquids are allowed inside the theater, any food or drinks found in the theater will void your
Deposit.
Will you be selling Food or Alcohol during your event? No
Since you have selected you will be providing food and or alcohol during your event please read the information below.
You will have 2 tiers for the sales of Alcohol or Food.
Tier 1: You limit the sales and comsuption of the food and alcohol to the exterior of the building. NO Food or Drinks will be allowed inside the
theater --- Cost $150.00
Tier 2: Concession Stand usage: This will allow you to cosume food and alcohol inside the theater (Except stage) - This will allow you to use
the concession stand in the lobby --- Cost $250.00
Theater Rules and Regulations
Please read the following notices: Online confirmation of tentative reservation must arrive at the Administrative Office (1508 SW 8 Street.) no
later than seven (7) days after tentative reservation and a deposit is required at that time. This deposit will be forfeited if the User cancels the
event any time after payment of said deposit. Deposits are not transferable. Any User that does not comply with the above stated will
automatically have the reservation cancelled. The Tower Theater will not be responsible for notifying groups of a cancellation, and therefore
accepts no responsibility as stipulated above. Another User may challenge a written reservation that has not yet gone to contract. The first
User will have two (2) weeks to return an executed contract with prepayment in full for the date. If two weeks pass, the option goes to the
challenger to return an executed contract along with prepayment in full for the date. User shall provide the theater's Administrative Office, a
Certificate of Liability Insurance in the amount of no less than One Million Dollars ($1,000,000.00) per occurrence for bodily injury and five
hundred thousand dollars ($500,000.00) per occurrence for property damage. This insurance will be at the cost and expense of the User. Said
policy shall be written by an A -rated company authorized to do business in the State of Florida and must carry a rating of not less than B+ as
to management and grade X as to financial strength. All policies must name the "City of Miami" & "The Tower Theater" as an additional
insured and shall include the following: City of Miami Risk Management 444 S.W. 2nd Avenue Miami, Florida 33130 This certificate of
Insurance should be sent to our office at least one month prior to the event. If User does not carry liability insurance, the same can be
purchased at the theater's administrative office, payable at time of execution of contract. (See #7) User must sign the contract one month prior
to the event. If an organization is holding the event, the president and the corporate secretary must sign and the corporate seal must be
affixed to the same. The total rental fee and other expenses is due at the time of execution of contract. Money Order or Cashier's Check must
be made payable to the "City of Miami." Whenever admission is charged, the User shall furnish twenty (20) complimentary tickets to the
theater's administrative office prior to holding the event. User is responsible for providing a fully signed and notarized agreement to The Tower
Theater no less than thirty (30) days prior to the Event/Use Date, and if User fails to comply, the event will automatically be cancelled and all
deposit funds shall be retained by The Tower Theater. Failure to pay any portion of the Use Fee prior to thirty (30) days from the date of the
event shall result in the immediate termination of this Agreement and shall result in the forfeiture of all deposit funds. User shall be responsible
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Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1AE14F7C997B
Theater Estimate
for submitting all necessary insurance documentation, as required by the Tower Theater and/or the City of Miami Department of Risk
Management, no less than thirty (30) days prior to the Event/Use Date. Failure to do so will result in an automatic termination of this
agreement and forfeiture of all deposit funds. USER shall be responsible for a non-refundable Cleaning Fee of One Hundred and No/100
Dollars ($100.00), and shall consist of one (1) or more staff members being present beginning one (1) hour prior to the time of the event, and
remaining for four (4) hours during the Event. Should further cleaning services be needed or should the Event last longer than the
aforementioned four (4) hours, an additional cleaning fee will be imposed at the rate of Twenty and No/100 dollars ($20.00) per hour thereafter
Poster Display: Please be advised that if you wish to display a poster in the spaces provided in the two display areas in the lobby, the day of
the event they must conform to the following measurements: 16" wide by 34" high. As the space is limited, the posters will be displayed at the
discretion of the Auditorium Management. NOTE: nailing, stapling or taping (masking, duct, adhesive, etc.) to walls, chairs, curtains or floors
are absolutely prohibited. I am aware that your office will contact me at the above telephone number when the contract is ready for execution,
at the time full payment must be received together with the Insurance Certificate. Deposit will be held by the City throughout the event. This
deposit will cover for any extra hours, damage repairs, replacement or restoration or to defray any other unusual but reasonable expense
borne by the City as consequence of the presentation or our event(s). The City shall return the Deposit or the unexpended portion to us upon
full satisfaction. A Deposit of $105.00 will be required to reserve the date proposed in this application. No smoking, eating, drinking, or
chewing gum in theater at anytime. No unauthorized personnel will be allowed backstage, or in the sound supply room, lighting control room,
or around the sound system box at anytime. Children must be chaperoned at all times. No flammable material is allowed to be used at any
time. All equipment and/or scenery materials brought in for a production must be removed after the last performance unless previously
authorized to be dismantled the next day. Equipment left over may reflect in additional charges. Removal of light from their original setting is
prohibited. Changing the original positioning of the lighting equipment, or reprogramming the lighting computer can only be done with the
City's approval and supervision. If any such changes are made, the User agrees to pay for any technical labor involved in returning the
equipment to its original standard design. The Piano is not allowed to be removed from the stage under any circumstances. Nailing, stapling,
or taping to the floor, walls, and curtains is absolutely prohibited. Rates for the use of the Tower Theater include normal janitorial service, air
conditioning, normal houselights, lighting and sound system, and other items that are available at the facility for use. Technical crews, event
personnel, policemen, security guard, ushering staff, ticket seller, etc., are not included in the contract and must be contracted by the User at
the User's expense. A list of lighting and sound technicians is available upon request. No one outside the list is authorized to operate the
theater's lighting and sound systems unless approved by the Administration Office. In addition, you may contract the in-house technicians at
an additional cost. Any unauthorized removal of theater's equipment, or damage to the same shall be at User's expenses. Whenever the User
wishes to contract a Police Officer to cover the event, the number to call is 305-579-6440 (Special Events Office at the City of Miami Police
Department). Whenever the User wishes to contract security guard services, said guard must be licensed by the State of Florida.
I have read and agree with the regulations. I understand that
this is only an estimate quote and that actual rental cost might
be different
Uploaded signature image. Firma HAS png
I Estimated Final Costs
Estimated Final Cost for Theater Rental
Estimated Final Cost for Rehearsals
Estimated Final Cost for Technicians or Site Person
$420.00
$0.00
$0.00
Estimated Final Cost for Extra Equipment $0.00
Estimated Final Cleaning Cost $250.00
Estimated ESTIMATED GRAND TOTAL $670.00
Taxes are not included in the Estimated Grand Total -- Keep in mind that this is just an estimated cost, and actual cost might be different.
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Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT I — CERTIFICATE OF INSURANCE
Certificate of insurance attached on the following page(s)
[Exhibit I — Certificate of Insurance]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
Rom® CERTIFICATE OF LIABILITY INSURANCE
Doi/isi2o)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Verifly Insurance Services, LLC DBA Thimble Insurance Services
174 West 4th Street, Suite 204
York, NY 10014
https://support.thimble.com/
CONTACT THIMBLE https://support.thimble.com/
NAME:
PHONE FAX
(A/C. No. Extt: (A/C, No):
E-MAIL support@thimble.com
ADDRESS: pport thimble.com
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A: National Specialty Insurance Company
22608
INSURED
Ruta Teatral Miami Inc
1140 101 st St, Bay Harbor Islands, FL, 33154
rutateatralorg@gmail.com
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F: https://www.thimble.com/check-policy-status/
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR
TYPE OF INSURANCE
1SD DDL
SUBR wvD
POLICY NUMBER
POLICY EFFYY'
(MMIDDIYYYYI
POLICY EXP
(MM/DD/YYYY)
LIMITS
X
COMMERCIAL GENERAL LIABILITY
08/07/2025
08/07/2026
EACH OCCURRENCE
$ 2,000,000
CLAIMS -MADE
X
OCCUR
5:50 PM
5:50 PM
DAMAGE TO
PREMISES Ea occu RENTED
$ 100 000
EDT
EDT
MED EXP (Any one person)
$ 5,000
A
Y
Y
IBL-PKHM7WQHN-1
PERSONAL&ADVINJURY
$ 2,000,000
GEN'L
AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$ 2,000,000
X
POLICY
PRO-
JECT
LOC
PRODUCTS - COMP/OP AGG
$ 2,000,000
OTHER:
$
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
(Ea accident)
$
ANY AUTO
BODILY INJURY (Per person)
$
OWNED
AUTOS ONLY
SCHEDULED
AUTOS
BODILY INJURY$
(Per accident )
HIRED
NON -OWNED
AUTOS ONLY
PROPERTY DAMAGE
(Per accident)
$
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
EXCESS LIAB
CLAIMS -MADE
AGGREGATE
$
DED
RETENTION $
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
PER
STATUTE
OTH-
ER
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
Y / N
N / A
E.L. EACH ACCIDENT
$
(Mandatory In NH)
E.L. DISEASE - EA EMPLOYEE
$
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$
A
Professional Liability - Occurrence
Y
Y
IBL-PKHM7WQHN-1
08/0//2025
uzs/urrLutb
5:50 PM
EACH OCCURRENCE
$ 2,000,000
5:50 PM EDT
EDT
AGGREGATE
$ 2,000,000
$
$
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space isrequired)
The Certificate Holder is listed as an Additional Insured with respect to the operations of Named
Insured.
Insured is primary and Non -Contributory
(con't on form Acord 101)
CERTIFICATE HOLDER
CANCELLATION
Tower Theater / City Of Miami
444 SW 2nd Ave
Miami FL, 33130
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
01988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT J
FORM OF HOLD HARMLESS AGREEMENT (VENDORS)
[Exhibit J — Form of Hold Harmless Agreement (Vendors)]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT
THIS INDEMNIFICATION AND HOLD HARMLESS AGREEMENT (the "Agreement") is
executed this , by , a
("Vendor"). The City of Miami ("City") and Vendor may be
referred to individually as a "Party" or collectively as the "Parties."
RECITALS
WHEREAS, the City of Miami ("City") is the owner, operator, and manager of the Tower Theater,
located at 1508 SW 8th Street, Miami, Florida 33135 (the "Theater"); and
WHEREAS, (the "User") desires to utilize the
Theater for the purpose of hosting (the "Event"); and
WHEREAS, Vendor, in coordination with the User, wishes to provide catering services, including
the provision of food and beverages (including alcoholic beverages), at the Theater in connection with
the Event; and
WHEREAS, in order to authorize the service of food and beverages at the Event, the City requires
indemnification from both the User and any vendors operating at the Theater, including the Vendor,
for any liabilities arising out of their operations; and
WHEREAS, the City and the User have entered into a separate Use Agreement for the Event, which
includes indemnification and hold harmless provisions; and
WHEREAS, the Vendor acknowledges that it is operating at its own risk and agrees to assume full
responsibility for any and all damages or claims resulting from its acts or omissions in connection with
the provision of catering services, including the service of food and beverages (alcoholic or otherwise),
at the Theater.
NOW, THEREFORE, in consideration of the opportunity to provide catering services, including the
service of food and beverages (alcoholic and non-alcoholic), at the Theater for the Event, the
sufficiency of which is hereby acknowledged, the Vendor agrees to the following terms and
conditions:
1. Recitals. The Recitals are true and correct and are hereby incorporated into and made
a part of this Agreement. The following exhibits are attached hereto and are hereby incorporated into
and made a part of this Agreement:
Exhibit A — Map of Premises
Exhibit B — Corporate Resolution or Other Proof of Authority (if applicable)
Exhibit C — Anti -Human Trafficking Affidavit
Exhibit D — Insurance Requirements
Exhibit E — Certificate of Insurance
[Form of Hold Harmless Agreement (Vendors)]
1
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
2. Premises: As used in this Agreement, the term "Premises" refers to the portion of the
Theater that has been authorized by the City for use in connection with the Event, as depicted in
Exhibit A (Map of Premises), which is attached hereto and incorporated herein by reference.
Vendor acknowledges and agrees that its right to access and use the Premises is solely for the limited
purpose of providing catering services, including the provision of food and beverages (alcoholic and
non-alcoholic), in connection with the Event, and is subject to the terms of the City's Use Agreement
with the User. Vendor's access is subordinate to all rights granted by the City to the User, and any
instructions issued by the City or its designee.
Vendor's use of the Premises shall be strictly limited to the specific areas and timeframes designated
by the User and approved by the City. Under no circumstances shall Vendor access or utilize any
portion of the Theater or surrounding City property beyond those areas or times authorized.
The City retains full ownership, control, and access rights to the Premises at all times. The City may
enter or access any portion of the Premises, without prior notice, for any reason deemed necessary in
its sole discretion. Vendor shall not obstruct, limit, or interfere with the City's access. Vendor further
agrees to promptly comply with any lawful and reasonable directions or requests issued by the City or
its authorized representatives during the Event.
3. Maintenance and Clean -Up of Premises. Vendor shall be solely responsible for
maintaining its assigned area within the Premises in a clean, safe, and sanitary condition at all times,
including during setup, operation, and breakdown of its catering services at the Theater in connection
with the Event. Vendor shall collect and properly dispose of all trash, food waste, litter, and other
debris generated by its operations, and shall ensure that its area is left in a clean, orderly, and
undamaged condition at the conclusion of the Event.
Vendor shall not dispose of grease, oils, liquids, or any waste materials in City drains, sinks, planters,
or landscaping, and must comply with all applicable public health, sanitation, and fire safety
regulations.
Failure to comply with this provision may result in the immediate revocation of Vendor's right to
operate at the Theater, and may subject Vendor to reimbursement of any cleanup, repair, or
remediation costs incurred by the City. The City reserves the right to recover such costs directly from
Vendor and to pursue any additional remedies available at law or in equity.
4. Indemnification and Hold Harmless. Vendor hereby holds harmless, indemnifies,
releases, remises, quit claims, exonerates, discharges, and shall defend the City, including its
respective members, officials, officers, agents, employees, and assigns (collectively referred to as the
"Indemnitees") from and against any and all claims, demands, suites, liability, damages, losses,
judgments, decree, settlements, any orders, costs, and expenses (including, without limitation, court
costs and attorneys' fees) causes of action of any nature whatsoever arising out of, or in connection
with the (i) Vendor's provision of catering services, including the sale, service, or distribution of food
and/or beverages, including alcoholic beverages, in connection with the Event at the Theater and/or
Vendor's use or occupancy of any portion of the Premises, (ii) Vendor's performance or non-
performance of this Agreement, whether it is, or is alleged to be, directly or indirectly caused, in whole
or in part, by any act, omission, default or negligence (whether active or passive) of the Vendor, its
employees, contractors, agents, or invitees, or the Indemnitees, or any of them or (iii) the failure of the
[Form of Hold Harmless Agreement (Vendors)]
2
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
Vendor, including without limitation its employees, contractors, or agents to comply with any of the
provisions contained herein, or to conform to statutes, code, ordinances, rule or other regulations or
requirements of any governmental authority, federal or state, in connection with its operations at the
Event or the performance of this Agreement. Vendor expressly agrees to indemnify, covenant not to
sue and hold harmless the Indemnitees, or any of them, from and against all liabilities which may be
asserted by an employee or former employee of Vendor, or any of its subcontractors, as provided
above, for which the Vendor's liability to such employee or former employee would otherwise be
limited to payments under state Workers' Compensation or similar laws.
This indemnity provision shall survive the termination of this Agreement and shall continue in effect
until the expiration of the corresponding statute of limitations or the tolling thereof. In the event that
any claim, action, or proceeding is brought against the City, Vendor, upon notice from the City, shall,
at its expense, defend the action or proceeding by counsel chosen by the City, including the City
Attorney's office or outside counsel. The City retains the right to make all decisions with respect to its
representations in any legal proceeding, including its inherent right to abandon or settle litigation.
Vendor expressly understand and agree that any insurance protection required by this Agreement shall
in no way limit the responsibility to indemnify, keep and save harmless, and defend the City, its
officers, employees, agents or its volunteers as herein provided.
This indemnity and hold harmless provision shall survive the expiration or termination of this Agreement
and shall remain in full force and effect until the expiration of the applicable statute of limitations or any
tolling thereof.
5. Compliance with Alcohol Laws and Regulations: In addition to the indemnity
obligations set forth above, Vendor acknowledges that the provision, sale, or service of alcoholic
beverages in connection with the Event at the Theater is a potentially hazardous activity that requires
strict compliance with applicable laws and heightened responsibility. Accordingly, Vendor agrees to
the following additional terms:
a. Vendor shall be solely responsible for ensuring that all alcoholic beverages served,
sold, or distributed in connection with the Event are handled in compliance with all
applicable federal, state, and local laws, including but not limited to the Beverage Law
and § 768.125 (Dram Shop liability);
b. Any and all rules and regulations of the Florida Division of Alcoholic Beverages and
Tobacco; and
c. Local ordinances governing alcohol sales, open containers, and public consumption.
Vendor represents and warrants that it holds, or will obtain prior to the Event, all necessary licenses
or permits required for the sale or service of alcoholic beverages and shall provide copies of such
documentation to the City upon request. Vendor shall ensure that all alcohol is served only by
personnel who are at least 21 years of age and appropriately trained or certified in responsible alcohol
service (e.g., TIPS or equivalent program).
6. Risk of Loss: The City assumes no responsibility whatsoever for any person or
property that enters the Premises as a result of, or in connection with, the Event. In consideration of
[Form of Hold Harmless Agreement (Vendors)]
3
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
the execution of this Agreement by the City, the Vendor releases the City from any and all liability for
any loss, injury, death, theft, damage or destruction to any persons or property which may occur in or
about the Premises regardless of the cause, including such circumstances where it could be alleged
that the City, or their employees, agents or contractors were negligent. Vendor does not agree to release
the City for any and all liability which is determined to be caused solely due to the intentional or
willful misconduct of the City, or their respective employees or agents.
7. Waiver. The waiver of either party of a breach or violation of any term or provision of
this Agreement shall not operate nor be construed as a waiver of any subsequent breach or violation
of any provision of this Agreement or of any other right or remedy.
8. Compliance with Permits and Laws:
a. Vendor accepts this Agreement and hereby acknowledges that Vendor's strict
compliance with all applicable federal, state and local laws, ordinances and regulations is a condition
of this Agreement, and Vendor, and any of its employees, agents or performers, shall comply therewith
as the same presently exist and as they may be amended hereafter including, but not limited to,
Americans with Disabilities Act ("ADA"), and all laws prohibiting discrimination.
b. The City is entering into this Agreement in its proprietary capacity as owner
and manager of the Theater and not in any regulatory capacity. Accordingly, Vendor acknowledges
that nothing in this Agreement shall prejudice any regulatory authority by the City to impose
requirements or conditions which are required by Federal, State, County, and/or local ordinances and
zoning regulations or are otherwise necessary to ensure the public health, safety, and welfare of the
citizens. The City reserves the right to evaluate all applications for building permits for compliance
with all existing laws, ordinances, and regulations controlling the issuance of building permits for
construction. No approvals granted pursuant to this Agreement shall waive the requirement for Vendor
to obtain all regulatory approvals from applicable agencies or authorities as may be required by
applicable laws.
c. Vendor represents and warrants that during the term of this Agreement, it will
not use or employ the Premises, or any other City -owned property, to handle, transport, store or dispose
of any hazardous materials and that it will not conduct any activity on Premises or City -owned property
in violation of any applicable environmental laws.
d. Vendor represents and warrants that it is aware of the restrictions contained in
Sections 22-180 through 22-185 of the Code of the City of Miami entitled "Handbills" and that it will
comply with all of the requirements therein with respect to the distribution of commercial handbills.
Should Vendor fail to comply it shall be responsible for the payment of any fines imposed, including
fines imposed upon the City. Payment for fines imposed must be made within ten (10) days of receipt
thereof, or they will be deducted from the Damage Deposit as defined herein, plus a fifteen percent
(15%) admin fee.
e. Further, the Vendor, and any of its employees, agents or performers, hereby
agrees to comply with all regulations regarding travel to and from the United States as promulgated
by the U.S. Department of Treasury, Office of Foreign Assets Control ("OFAC") and the U.S.
Department of State.
[Form of Hold Harmless Agreement (Vendors)]
4
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
f. Violation of any federal, state, or local law or regulation shall be grounds for
immediate termination of all rights and benefits conferred to Vendor pursuant to this Agreement.
9. Insurance. Vendor shall obtain and maintain in force for the duration of the Event,
such insurance policies, coverages, and conditions deemed acceptable by the City of Miami Office of
Risk Management, including those policies, coverages, and conditions set forth in the attached and
incorporated Exhibit D. The City of Miami, and, if applicable, any designated sponsors approved by
the City, shall be named "Additional Insured" on all policies of Vendor. Questions regarding Insurance
should be directed to the Insurance Administrator, Risk Management Division, 444 SW 2nd Avenue
9th Floor, Miami, Florida 33130, (305) 416-1604. Vendor shall furnish all insurance certificates
required by the City of Miami Insurance Administrator, no later thirty (30) days prior to the
commencement of the Event. Vendor agrees to provide upon request copies of any and all insurance
policies and corresponding endorsements in connection with this Agreement within five (5) business
days from the City's request. Vendor is prohibited from using any portion of the Premises prior to
providing a certificate of insurance demonstrating adherence to all insurance requirements herein.
Failure to provide such certificate of insurance by the time provided shall be grounds for termination
of this Agreement.
10. Separation of Entities. It is expressly understood and intended that the Vendor doing
business with User is not an officer, employee or agent of the User or of the City. Vendor shall take all
actions as may be necessary to ensure that its officers, agents, employees, assignees and/or
subcontractors as well as those of its vendors shall not act as nor give the appearance of being an agent,
servant, joint venture, collaborator or partner of the City.
11. Entire Agreement. The Agreement constitutes the entire agreement between the City
and Vendor only with respect to the specific subject matter described in the Recitals and supersedes
all prior negotiations, agreements, understandings, and arrangements both oral and written between
City and Vendor with respect to the subject matter described in the Recitals. This Agreement may not
be modified by any way, except by a written instrument executed by each of the Parties.
12. Counterparts. This Agreement may be executed in any number of counterparts, each
of which so executed shall be deemed to be an original, and such counterparts, each of which so
executed shall be deemed to be an original and such counterparts shall together constitute one and the
same Agreement. The Parties may sign and transmit an electronic signature of this Agreement (by
facsimile, .PDF, or e-mail transmission) which signature shall be binding on the party whose name is
contained therein.
13. Waiver. The waiver of either party of a breach or violation of any term or provision of
this Agreement shall not operate nor be construed as a waiver of any subsequent breach or violation
of any provision of this Agreement or of any other right or remedy.
14. Waiver of Jury Trial: EACH PARTY WAIVES ITS RIGHTS TO A JURY TRIAL
OF ANY CLAIM OR CAUSE OF ACTION ARISING OUT OF OR RELATING TO THIS
AGREEMENT OR ANY BREACH THEREOF. THIS WAIVER SHALL APPLY TO ANY
SUBSEQUENT AMENDMENTS, SUPPLEMENTS, OR MODIFICATIONS TO THIS
AGREEMENT.
15. Headings. Title and paragraph headings are for convenient reference and are not a part
of this Agreement.
[Form of Hold Harmless Agreement (Vendors)]
5
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
16. Severability. Should any provision, paragraph, sentence, word or phrase contained in
this Agreement be determined by a court of competent jurisdiction to be invalid, illegal, or otherwise
unenforceable under the laws of the State of Florida, such provision, paragraph, sentence, word or
phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not
modifiable, then same shall be deemed severable, and in either event, the remaining terms and
provisions of this Agreement shall remain unmodified and in full force and effect.
17. Acknowledgement. The Parties expressly acknowledge that each has read and
understand every provision in this Agreement and have had the opportunity to seek the advice and
representation of independent counsel. Furthermore, the Parties expressly acknowledge that this
Agreement is entered into in good faith and was not obtained by fraud, misrepresentation, or deceit.
18. Governing Law; Venue; Attorney's Fees. The Agreement shall be construed
according to the laws of the State of Florida and Venue shall be in Miami- Dade County. Except in
cases where the City must bring an action to enforce the provisions of Section 8 and 9, in which case
the City shall be able to recover its reasonable attorney's fees, each party shall bear their own
respective attorney's fees.
19. Conflict Of Interest. Vendor is aware of the conflict of interest laws of the City of
Miami (Code of the City of Miami, Florida, Chapter 2, Article V), of Miami -Dade County, Florida
(Code of Miami -Dade County, Florida (Code of Miami -Dade County, Florida, Section 2-11.1) and of
the State of Florida (as set forth in Florida Statutes) and agrees it will fully comply in all respects with
the terms of said laws and any future amendments.
20. Ordinances and Regulations. Vendor shall comply with all applicable laws, statutes,
and ordinances and all rules and requirements of the City.
The undersigned on behalf of Vendor hereby warrants, represents, and certifies to the City
the he/she is the lawful representative of Vendor and that he or she has the authority to execute
this Agreement by and on behalf of Vendor relative to the terms and conditions herein.
SIGNATURE PAGE FOLLOWS
Remainder of Page Intentionally Blank
[Form of Hold Harmless Agreement (Vendors)]
6
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
IN WITNESS WHEREOF, the undersigned hereby executes this Agreement as of the date set forth
above.
VENDOR:
WITNESSES:
By:
Authorized Representative Signature
Print Name:
Authorized Representative Print Name
Print Name:
Authorized Representative Title
ACKNOWLEDGMENT
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
The foregoing instrument was acknowledged before me by means of O physical presence or O
online notarization, this day of
2025 by
She/He is personally known to me or has produced as identification.
(NOTARY PUBLIC SEAL)
Signature of Person Taking Acknowledgment
(Printed, Typed, or Stamped Name of Notary Public)
Serial Number, if any
[Form of Hold Harmless Agreement (Vendors)]
7
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT A
USE AREA
The Use Area is referenced in the Use Agreement between the City of Miami and User executed
as of even date herewith, and is hereby incorporated by reference into this Indemnification and
Hold Harmless Agreement.
[Exhibit A — Use Area]
[Form of Hold Harmless Agreement (Vendors)]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT B
CORPORATE RESOLUTION OR OTHER PROOF OF AUTHORITY
(IF APPLICABLE)
WHEREAS, ("Company") desires to enter into an
agreement with the City of Miami substantially in the form of the agreement to which this
Resolution is attached (the "Agreement"); and
WHEREAS, the Board of Directors or Managing Members as applicable ("Governing
Body") at a duly held meeting has considered the matter in accordance with the company's by-
laws; and
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY that the
Company intends to enter into the Agreement with the City of Miami and be bound by its terms
and the ("Authorized Person") as
of the Company is hereby authorized and directed to execute the
Agreement in the name of this Company and to execute any other documents and perform any acts
in connection therewith as may be required to accomplish its purpose.
BY:
IN WITNESS WHEREOF, this day of
BY:
Witness Signature
Witness Name
20
Chairperson of Governing Body or
Authorized Officer
[Exhibit B — Corporate Resolution or Other Proof of Authority]
[Form of Hold Harmless Agreement (Vendors)]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT C
ANTI -HUMAN TRAFFICKING AFFIDAVIT
3. The undersigned affirms, certifies, attests, and stipulates as follows:
a. The entity/individual is a nongovernmental entity authorized to transact business in the
State of Florida (hereinafter, "nongovernmental entity").
b. The nongovernmental entity is either executing, renewing, or extending a contract
(including, but not limited to, any amendments, as applicable) with the City of Miami
("City") or one of its agencies, authorities, boards, trusts, or other City entity which
constitutes a governmental entity as defined in Section 287.138(1), Florida Statutes
(2024).
c. The nongovernmental entity is not in violation of Section 787.06, Florida Statutes
(2024), titled "Human Trafficking."
d. The nongovernmental entity does not use "coercion" for labor or services as defined
in Section 787.06, Florida Statutes (2024).
4. Under penalties of perjury, pursuant to Section 92.525, Florida Statutes, I declare the
following:
a. I have read and understand the foregoing Anti -Human Trafficking Affidavit and that
the facts, statements and representations provided in Section 1 are true and correct.
b. I am an officer, a representative, or individual of the nongovernmental entity authorized
to execute this Anti -Human Trafficking Affidavit.
FURTHER AFFIANT SAYETH NAUGHT.
Nongovernmental
Entity/Individual :
Signature:
Name: Title:
Office Phone
Address: Number:
Email Address:
[Exhibit C — Anti -Human Trafficking Affidavit]
[Form of Hold Harmless Agreement (Vendors)]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT D
INSURANCE REQUIREMENTS CATERING SERVICES CITY FACILITIES
Commercial General Liability
Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $1,000,000
General Aggregate Limit $ 2,000,000
Products/Completed Operations $ 1,000,000
Personal and Advertising Injury $1,000,000
Endorsements Required
City of Miami, its officers, directors
employees and authorized agents and representatives must be listed as an
additional insured
Contingent and Contractual Liability
Primary Insurance Clause Endorsement
Business Automobile Liability
Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Any Auto
Including Hired, Borrowed or Non -Owned Autos
Any One Accident $ 300,000
Endorsements Required
City of Miami, its officers, directors
employees and authorized agents and representatives must be listed as an
additional insured
Worker's Compensation
Limits of Liability
Statutory -State of Florida
Employer's Liability
A. Limits of Liability
$100,000 for bodily injury caused by an accident, each accident.
$100,000 for bodily injury caused by disease, each employee.
$500,000 for bodily injury caused by disease, policy limit.
[Exhibit D — Insurance Requirements Catering Services City Facilities]
[Form of Hold Harmless Agreement (Vendors)]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
IV Liquor Liability
Each Occurrence
Policy Aggregate
$1,000,000
$2,000,000
City of Miami, its officers, directors
employees and authorized agents and representatives must be listed as an additional
insured
The above policies shall provide the City of Miami with written notice of cancellation or material
change from the insurer in accordance to policy provisions.
Companies authorized to do business in the State of Florida, with the following qualifications, shall
issue all insurance policies required above:
The company must be rated no less than "A-" as to management, and no less than "Class V"
as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M.
Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of
insurance are subject to review and verification by Risk Management prior to insurance
approval.
[Exhibit D — Insurance Requirements Catering Services City Facilities]
[Form of Hold Harmless Agreement (Vendors)]
Docusign Envelope ID: 30FA4FC6-C8DF-478E-B692-1 AE14F7C997B
EXHIBIT E
CERTIFICATE OF INSURANCE
[Exhibit E — Certificate of Insurance]
[Exhibit J — Form of Hold Harmless Agreement (Vendors)]
Olivera, Rosemary
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good afternoon , Todd,
Carpio, Lizaida
Friday, November 7, 2025 3:06 PM
Hannon, Todd; Ewan, Nicole; Olivera, Rosemary; Jerez, Ileana; Fernandez, Stephanie M
Castellon, Nathaly; Santana, Yunior
Executed -Tower -Theater -Event -ID 25-3207-11.1.2.8.9.15.16.22.23.2025 - Ruta Teatral
Inc-TS1
Executed -Tower -Theater -Event -ID 25-3207-11.1.2.8.9.15.16.22.23.2025 - Ruta Teatral
Inc-TS1.pdf
Please find attached the fully executed copy of an agreement from DocuSign that is to be considered an
original agreement for your records.
Enjoy your day,
lizaida Catpio
Administrative Aide I
Department of Real Estate and Asset Management
Tower Theater
1508 SW 8th St
Miami, FL 33135
Phone: (305) 960-2938
Email: lcarpio@miamigov.com
The mind is like a parachute. It doesn't work unless it's open....
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