HomeMy WebLinkAbout25779AGREEMENT INFORMATION
AGREEMENT NUMBER
25779
NAME/TYPE OF AGREEMENT
THE BAKEHOUSE ART COMPLEX, INC
DESCRIPTION
AMENDMENT NO. 4 TO GRANT FUNDING
AGREEMENT/AMENDING EXHIBIT B/C OF THE
AGREEMENT/FILE I D : 11847/R-22-0171 /MATTER I D : 25-2550
EFFECTIVE DATE
September 30, 2025
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
10/3/2025
DATE RECEIVED FROM ISSUING
DEPT.
10/3/2025
NOTE
DOCUSIGN AGREEMENT BY EMAIL
CITY OF MIAMI
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: Office of Management & Budget
DEPT. CONTACT PERSON: Gabriel J. Brito EXT. 305-416-1203
NAME OF OTHER CONTRACTUAL PARTY/ENTITY: THE BAKEHOUSE ART COMPLEX, INC.
IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ® NO
TOTAL CONTRACT AMOUNT: $2,000,000.00 FUNDING INVOLVED? ❑ YES ® NO
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
® GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
❑ PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
OTHER: (PLEASE SPECIFY): ARPA GRANT AGREEMENT AMENDMENT #4
PURPOSE OF ITEM (BRIEF SUMMARY): Execution of the fourth and final Grant Amendment for the Bakehouse Art
Complex, Inc. ARPA Grant, for a final budget line adjustment for electrical components of the project (modifying Exhibit B/C
of the Agreement)
COMMISSION APPROVAL DATE: 05/12/2022
FILE ID: 11847 ENACTMENT NO.: R-22-0171
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN:
N/A
ROUTING INFORMATION
Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL DIRECTOR
October 2, 2025 1 09:14:53 EDT
PRINT: MARIE
SIGNATURE:
"MAGGIE" GOUIN
Signed by:
`-✓7
SUBMITTED TO RISK MANAGEMENT
October 2, 2025 1 09:22:49 EDT
PRINT: DAVID
SIGNATURE:
ltJ 31796C5495
D S'g dby:
Ctumi C AAAth
October 2, 2025 1 10:05:20 EDT
SUBMITTED TO CITY ATTORNEY
October 2, 2025 111:05:43 EDT
PRINT: GEORGE
SIGNATURE:
94 54
�: �i'�'ONG, III
D S'gnedby:
C88�,or t (11SolAJ) (l(
APPROVAL BY ASSISTANT CITY MANAGER
October 2, 2025 1 11:10:21 EDT
PRINT: ERICA T.
SIGNATURE:
((b E 24BB
PASCHAL DARLING, CPA, CFO
DocuSigned by:
'"''"` P.-""
APPROVAL BY DEPUTY CITY MANAGER
October 3, 2025 109:47:44 EDT
PRINT: NATASHA
SIGNATURE:
E of ROOK-WILLIAMS
DocuSigned by:
[±%1411.44 Col44464-WatZ441.4
84g700975DEA416-
APPROVAL BY CITY MANAGER
October 3, 2025 110:05:49 EDT
PRINT: ARTHUR
SIGNATURE: NATUR :
NORIEGA, V
DocuSigned by:
a A Novic .
850CF6C372DD42A
ATTESTED BY CITY CLERK
October 3, 2025 1 16:05:19 EDT
PRINT: TODD
SIGNATURE:
B. HANNON
DocuSigned by:
ii
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E46D7560DCF1459
PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
AMENDMENT NO. 4 TO THE AMERICAN RESCUE PLAN ACT OF 2021 ("ARPA")
GRANT FUNDING AGREEMENT WITH THE BAKEHOUSE ART COMPLEX, INC
This Third Amendment to THE BAKEHOUSE ART COMPLEX's American Rescue Plan
Act of 2021 ("ARPA") Grant Funding Agreement ("Amendment No. 4") is entered into the 30th
day of September , 2025 between the City of Miami, a municipal corporation of the State of
Florida ("CITY") and THE BAKEHOUSE ART COMPLEX, INC a Florida Not For Profit
Corporation ("PROVIDER").
RECITALS
WHEREAS, pursuant to Resolution No. 22-0171 adopted on May 12, 2022 ("R-22-
0171"), the City Commission awarded PROVIDER Two Million and 00/100 Dollars
($2,000,000.00) in ARPA Funds ("ARPA Funds") in order to undertake repairs and renovations
to the structure and envelope of Bakehouse Art Complex building located at 561 NW 32nd St,
Miami FL 33127 ("Project"); and
WHEREAS, PROVIDER executed the American Rescue Plan Act of 2021 ("ARPA")
Grant Funding Agreement ("Agreement") with the CITY dated October 19, 2022 ("Effective
Date") for the use of the ARPA Funds pursuant to the terms of the Agreement and applicable laws,
rules, and regulations; and
WHEREAS, PROVIDER executed a First Amendment to the Grant Agreement on
November 16, 2023 ("Amendment No. 1"); and
WHEREAS, PROVIDER executed a Second Amendment to the Grant Agreement on July
26, 2024 ("Amendment No. 2"); and
WHEREAS, PROVIDER executed a Third Amendment to the Grant Agreement on
February 13, 2025 ("Amendment No. 3"); and
WHEREAS, Exhibit B/C o£ the Agreement provides a scope of services and a line -item
budget which reflects the intended uses of the ARPA Funds; and
WHEREAS, the PROVIDER has reviewed the cost estimates of the scope of services and
has determined that line -item budget schedule "Exhibit B/C-Amended 3" of the amended
Agreement must be further modified to reflect current construction estimates; and
WHEREAS, this Amendment No. 4 only amends Exhibit B/C of the Agreement, while
and does not increase the total ARPA Funds that were approved and awarded pursuant to R-22-
0171;
NOW, THEREFORE, in consideration for the covenants set forth herein and for other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the parties hereto agree as follows:
1. All of the above recitals are true and correct in all respects and are incorporated by
reference herein as though set forth in full herein.
Page 1 of 4
2. "Exhibit B" of the Agreement is amended with the "Exhibit BIC-Amended 4" attached
to this Amendment No. 4 and incorporated herein by this reference.
3. Section 1.1 of the Agreement, titled "EXHIBITS" is amended to reflect the following
exhibit list:
Exhibit A
Amended Exhibit B/C
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Exhibit 1
Corporate Resolution Authorizing Execution of this Agreement
Scope of Services
Compensation and Budget Summary
Certification Regarding Lobbying Form
Certification Regarding Debarment, Suspension and other
Responsibility Matters (Primary Covered Transactions Form)
Crime Entity Affidavit
Insurance Requirements
Programmatic Reporting Requirements
Anti -Human Trafficking Affidavit
4. Except as modified herein, all other terms and conditions of the Agreement,
Amendment No. 1, and Amendment No. 2, Amendment No. 3, a shall remain
unmodified and in full force and effect.
5. This Amendment No. 4 may be executed in any number of counterparts, each of which
so executed shall be deemed to be an original, and such counterparts shall together
constitute but one and the same Amendment. The parties shall be entitled to sign and
transmit an electronic signature of this Amendment (whether by facsimile, PDF or other
email transmission), which signature shall be binding on the party whose name is
contained therein. Any party providing an electronic signature agrees to promptly
execute and deliver to the other parties an original signed Amendment upon request.
6. This Amendment No. 4 may not be amended, suspended, superseded or otherwise
modified except by a written instrument, expressly identifying the modifications made
and signed by the authorized representative of each of the parties.
Remainder of page intentionally left blank.
[Signatures on the Following Page]
Page 2 of 4
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to be
executed by their respective officials thereunto duly authorized on the date above written.
ATTEST:
CITY:
CITY OF MIAMI, a municipal
Corporation of the State of Florida
citVocuSigned by:
116Ar fUOc ,ber 3, 2025 110:05:49 EDT
socrcc37 ooaza_
Arthur Noriega V Date:
City Manager
PROVIDER:
THE BAKEHOUSE ART COMPLEX,
Inc. a Florida ' 'ot For Pr. it Corpo on
By:
Print Name:
Title: Lr
c-v
t.ef f j�
et-
ATTE T:
Signed by:
p—DocuSigned by:
4-se
Todd Hannon
City Clerk
925 116:05:19 EDT
Date:
APPROVED AS TO INSURANCE APPROVED AS TO FORM AND
REQUIREMENTS
CORRECTNESS:
rocuSigned by: DocuSigned by:
64,946,0r 2, 2025I 09:22:49 EDT t-01'1, 4,`' 41(2025I 11:05:43 EDT
5313B495Fz'`5A.B0... 1111 8II77FrE9_Fi-&Sz$8D
David Rutz Date: George K. Wysong III Date:
Interim Director City Attorney
Matter #25-2550
October 2, 2025 110:05:20 EDT
Page 3 of 4
EXHIBIT B/C-AMENDED 4
SCOPE OF SERVICES
(Detailed description of the scope of services must be provided for each service/program)
Page 4 of 4
Budget Amendment #4 for Bakehouse Art Complex
August 13, 2025
SCOPE OF WORK
EXHIBIT BIC with Budget Estimates
Goal: to meet structural and electrical deficiencies of 40150 year recertification and to repair
roof, seal envelope, and address electrical inadequacies
Scope of Work:
Description Estimated Cost Schedule
1. Structural Shoring Estimated Cost: $468,759.77 Status: Completed
a. Engineer to identify areas of concern and work with shoring contractor and shoring engineer to
prepare plans, scope and implement temporary and emergency structural shoring so the building
may maintain occupancy and in preparation of structural repairs. This work is completed; however,
there is a $10K charge per month for the required rental of the scaffolding structure until the
structural work is completed below.
2. Design Phase
Estimated Cost $62,350 Status: Completed 10/25
b. Engineers will conduct on -site inspections and perform measurements, identify locations and
approximate quantities for repair via visual inspection and sounding of structural components and
roof.
c. Engineers will prepare plans and specifications for the repair of the Unsafe Structural repair in
accordance with the Florida State Building Code and all applicable industry standards.
d. The specifications and repair plans will be comprehensive, in accordance with the Codes and
standards and specific site conditions and/or related building components.
e. The specifications will provide specific bidding information and guidelines for the bidding
contractors. The specifications will request both lump sum and unit price amounts for the proposed
work.
f. The specifications will contain specific requirements and information, which must be provided by
the contractor, before work may commence. Such requirements include:
i. Minimum insurance requirements.
ii. A list of at least four (4) references of clients for similar work.
iii. A list of at least two (2) references of credit.
iv. Company information
v, Bid Forms
vi. Bidding Instructions
vii. Submittal and Mockup Requirements
viii. Schedule Requirements
ix. Liquidated damages for untimely completion.
g. The specifications and repair plans will be specific in regard to:
i. Materials to be used.
ii. Methods of application
iii. Methods of payment
iv. Construction Details
v. Time/weather limitations
vi. Warranties to be provided by the contractor and/or manufacturer. Bidding Phase
3. Bidding Phase
Estimated Cost: $9,635 Status: By 12/2025
a. Engineers will assist the client with bidding the scopes and vetting bidders.
b. Setting up the bidding process and bid comparison.
i. Engineer will forward a copy of the Specifications up to five (5) contractors (approved by the
Owner and Engineer) to competitively bid the specified work.
ii. Engineers will attend a pre -bid meeting with all bidding contractors. The purpose of the pre -bid
meeting will be to review the specified scope of work with the contractors and to provide access to
the roof deck and building to allow the bidding contractors an opportunity to review the work areas
and required protections.
iii. Engineers will provide all addendums as necessary as a result of contractor's inquiries and
RFIs.
iv. All bids will be required to be sent to the Engineer at a specified date. Upon receiving the bids,
the Engineer will prepare a table comparing each of the bids on an 'apples to apples' basis.
c. Bid negotiations and bidder interviews.
i. Engineers will negotiate bids with the selected contractors.
ii. Engineers will attend interviews with the contractors and the Client.
iii. Engineers will assist the Client in selecting the contractor by attending the meetings, vetting
the contractors, checking the credentials, etc.
4 Engineering Inspection Phase Estimated Cost: $155,946.74 Timeline: By 312026
a. On -site management will be provided by a Project Engineer experienced in similar projects.
b. Engineers will provide on -site observations at periodic points for the term of the contract.
c. Field work -in -progress forms will be prepared regarding the quantities and installation of unit
price items and any extra work that may be required.
d. Engineers will monitor progress of the work.
e. Engineer will facilitate regular construction meetings and lead a pre -construction meeting.
f. Engineers will maintain communication between the EOR's, Contractor and the Client
Management.
g. Engineer will review Change Orders and Payment Applications.
h. Engineer will monitor the Project Schedule.
i. Engineers will monitor Requests for Information (RFIs).
j. Engineers will provide monthly estimates for total cost and time of completion.
k. At the completion of the repair work, inspections will be conducted and punch list items
completed.
I. Upon final completion, the Engineer will issue a final completion form.
m. Upon completion of the project, the Engineer will prepare a summary of work and costs affiliated
with the building and entire project.
5. Roof Repairs
Estimated Cost: $35,063.63 Status: Completed
a. Test moisture penetration of water to the building from the roof.
b. Repair sections of the roof per Falcon specs, to seal from water penetration and leakage.
6. Beam and Column Repair Estimated Cost: $581,641.73
a. Remove spalled, cracked, damaged concrete.
b. Remove and replace corroded steel reinforcement.
c. Clean and coat steel.
d. Perform structural repairs of structural concrete beams and columns.
Status: Completed
6. Facade Stucco + Brick Repair Estimated Cost: $380,055.56 Status: Completed
a. Remove spalled exterior concrete, stucco and brick finishes.
b. Protect and clean affected areas.
c. Restore finishes.
d. Repaint interior and exterior repaired surfaces to restore to original state.
e. GC's site preparations and logistics expenses.
7. Electrical Upgrades, Repairs, Supervision Estimated cost: $207,061.92 Schedule: 3/2026
a. Electrical permits, permit expeditor interior/exterior upgrades, and repairs to meet 40/50-year
recertification requirements.
b. Supervision of electrical work by engineers, if needed beyond 2/2025.
c. Electrical engineering drawings and reports.
d. Bids and specifications.
Budget Summary
Subtotal Repair Estimate: $1,900,514.35
Total Estimated Compliance: $57,470 (bldg. permit expeditor, single purpose audit, monthly
accounting)
Contingency: $42,015.65
Subtotal: $99,485.65
TOTAL. EXPENDITURES: $2,000,000
10/3/25, 4:36 PM ARPA Grant Amendment #4 - Bakehouse Art Complex - Olivera, Rosemary - Outlook
• Outlook
ARPA Grant Amendment #4 - Bakehouse Art Complex
From Brito, Gabriel <GBrito@miamigov.com>
Date Fri 10/3/2025 4:15 PM
To Olivera, Rosemary <ROlivera@miamigov.com>; Ewan, Nicole <newan@miamigov.com>; Hannon, Todd
<thannon@miamigov.com>
10 1 attachment (1 MB)
Docusign_APRA_Grant_Amendment_4= _(D5)_ _Ba.pdf;
RE: ARPA Grant Amendment #4 — Bakehouse Art Complex
Hello All,
Please find attached a fully executed copy of the above referenced Grant Agreement
Amendment from DocuSign that is to be considered an original for your records.
Thank you for your prompt attention to this matter.
Gabriel J. Brito
CIP Budget Coordinator
Office of Management & Budget
444 SW 2 Avenue, 5th Floor
Miami, Florida 33130
Phone: 305.416.1203
Gbrito@miamigov.com
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