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Home My WebLink About25706AGREEMENT INFORMATION AGREEMENT NUMBER 25706 NAME/TYPE OF AGREEMENT STATE OF FLORIDA DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES DESCRIPTION AMENDMENT TO GRANT AGREEMENT/EXTENSION OF AGREEMENT/FILE ID: 13001/R-23-0007/MATTER ID: 25-1247 EFFECTIVE DATE ATTESTED BY TODD B. HANNON ATTESTED DATE 7/29/2025 DATE RECEIVED FROM ISSUING DEPT. 8/8/2025 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Department of Real Estate and Asset Management DEPT. CONTACT PERSON: Adonis Duarte EXT. 1471 NAME OF CONTRACTUAL PARTY/ENTITY: State of Florida, Department of State, Division of Historical Resources IS THIS AGREEMENT TO BE EXPEDITED/RUSH ® YES NO TOTAL CONTRACT AMOUNT: $ $500,000 FUNDING INVOLVED? ®YES NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ® GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY: NA ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT PURPOSE OF ITEM (DETAILED SUMMARY/ADD ADDITIONAL PAGES IF NECESSARY) Amending lenght of agremment to 12/31/2025 for grant number 23.h.sc.100.078 for the project Olypia/Gusman Theater interior repairs, Marquee and Signage project in the amount of $500,000 with required city match of $500,000 COMMISSION APPROVAL DATE: 01 / 12 / 2023 FILE ID: 13001 ENACTMENT NO: R-23-0007 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: City Manager is authorized to negotiate and execute an Agreement and any renewals, extensions, modifications, and amendments, all in forms acceptable to the City Attorney. ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR July 25, 2025 112:13:15 PRINT: Andrew Frey EDT SIGNATURE: DocuSigned by [61AetiV•J Fr SUBMITTED TO RISK MANAGEMENT July 25, 2025 RT Tdby: 5P339 EVId Ruiz SIGNATURE: Signed by: Phi, ,—DocuSigned b �{ b6E9 SUBMITTED TO CITY ATTORNEY DS PG July 28, 2025 1 PRINT: GEORGE K. WYSONG III\---6A0A126CAC4 11:21:04 EDT SIGNATURE: ACA Lorenzo/Gibbs-Sorey Matter ID:25-1247 APPROVAL BY ASSISTANT CITY MANAGER JuIy28, 2025 1 PRINT: 12:05:14 E rry Spring —8ocuSig E88 D8776E nedbSIGNATURE Sp LI APPROVAL BY DEPUTY CITY MANAGER July 28, 2025 112:34:25 PRINT: NATASHA COLEBROOK-WILLAM EDT SIGNATURE: DocuSigned [IVAIA4-4 84B7w975 (—DocuSigned a"" "" `—SSUCFb RECEIVED BY CITY MANAGER July 28, 2025 pRT�rT AqRR 22:00:3 :OT NORIEGA, V SIGNATURE: SUBMITTED TO THE CITY CLERK July 29, 2025 1 PRINT: TODD B. HANNON 12:08:11 EDT SIGNATURE: S/1 DocuSigned �«�-J' 0 y 4C°... n) 3476... 48B... llit,6d 4D4... A41 B... y: 1459... PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER AGENDA ITEM SUMMARY FORM File ID: #13001 Date: 11/17/2022 Commission Meeting Date: 01/12/2023 Type: Subject: Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: District 5 Resolution Accept Grant Funding for Olympia/Gusman Theater Purpose of Item: A resolution of the Miami City Commission to authorize the City Manager to accept, allocate, and appropriate a Historical Resources Grant in the amount of $500,000 for OCI project number 40-B70100 Background of Item: Grant funds will be used to facilitate restorations to the historic Olympia/Gusman Theater in Miami, Florida. Work items will include restoration of a minimum of twenty-five (25) windows; restore interior wall finishes; restore interior suspended ceiling finishes; restore interior floor and base finishes; prepare surfaces and repaint interior common areas; refinish and repaint wood doors and frames; restore two (2) theater marquees, including electrical/lighting upgrades; repair/replace interior room directional signage; and replacement of Carrera marble in box office. Budget Impact Analysis Item is Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Office of Capital Improvements Hector L Badia Office of Management and Budget Lai -wan McGinnis Office of Management and Budget Marie Gouin City Manager's Office Nzeribe Ihekwaba Legislative Division Valentin J Alvarez City Manager's Office Arthur Noriega V Department of Resilience and Public Works Office of the City Attorney Victoria Mendez City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Reviewed B Department Head Review Budget Analyst Review Budget Review Deputy City Manager Review Legislative Division Review City Manager Review Joseph Murray Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed ACA Review Completed Completed Unsigned by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 11/21/2022 4:01 PM 12/20/2022 5:08 PM 12/22/2022 10:22 AM 12/22/2022 10:52 AM 12/22/2022 12:47 PM 12/23/2022 4:50 PM Completed 12/29/2022 11:22 AM 01/12/2023 9:00 AM 01/22/2023 4:54 PM 01/22/2023 5:16 PM 01/23/2023 9:21 AM City of Miami Legislation Resolution Enactment Number: R-23-0007 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 13001 Final Action Date:1/12/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING, ALLOCATING, BUDGETING, AND APPROPRIATING GRANT FUNDS FROM THE FLORIDA DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED THOUSAND DOLLARS ($500,000) ("GRANT FUNDS") FOR MARQUEE, SIGNAGE, AND INTERIOR REPAIR OF THE OLYMPIA/GUSMAN THEATER LOCATED AT 174 EAST FLAGLER STREET, MIAMI; AUTHORIZING THE CITY OF MIAMI'S ("CITY") REQUIRED MATCH IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED THOUSAND DOLLARS ($500,000) ("CITY MATCH") AS PART OF OFFICE OF CAPITAL IMPROVEMENTS PROJECT NO. 40- B70100, AND INCLUSION OF THE GRANT FUNDS AND THE CITY MATCH IN THE CITY'S CAPITAL PLAN; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A GRANT AGREEMENT AND ANY RENEWALS, EXTENSIONS, MODIFICATIONS, AND AMENDMENTS THERETO, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, the City of Miami ("City") is the fee simple titleholder of the Olympia/Gusman Theater located at 174 East Flagler Street, Miami, Florida ("Property"); and WHEREAS, the City is undertaking improvements to the Property including, but not limited to, restoring a minimum of twenty-five (25) windows, interior walls, interior ceilings, and floors, along with repainting interior common areas, wood doors, and frames, restoring two (2) theater marquees, upgrading electrical wiring and lighting, and replacing and/or repairing interior directional signage and Carrera marble in the box office; and WHEREAS, the Olympia/Gusman Theater Interior Repair, Marquee and Signage Project ("Project"), which is part of the City's Office of Capital Improvements Project No. 40-B70100, has been awarded funding from the Florida Department of State Division of Historical Resources ("State") in a total amount not to exceed Five Hundred Thousand Dollars ($500,000) ("Grant Funds") under State grant number 23.h.sc.100.078; and WHEREAS, the State will enter a Grant Agreement ("Agreement") pursuant to Line Item 3165A, contained in the 2023 General Appropriations Act, HB5001, Laws of Florida; and WHEREAS, the State's funding is contingent upon a City match in an amount not to exceed Five Hundred Thousand Dollars ($500,000) ("City Match") of which twenty-five percent (25%) must be cash on hand; and WHEREAS, it is in the best interest of the City to accept, allocate, budget, and appropriate the Grant Funds and to authorize the City Match, both to be included in the City's Capital Plan; and WHEREAS, it is also in the best interest of the City to authorize the City Manager to negotiate and execute an Agreement and any renewals, extensions, modifications, and amendments thereto, all in forms acceptable to the City Attorney, for said purposes for the Project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. Grant Funds in an amount not to exceed Five Hundred Thousand Dollars ($500,000) from the State's Division of Historical Resources are hereby accepted, allocated, budgeted, and appropriated for the Project and shall be included in the City's Capital Plan. Section 3. The City Match in an amount not to exceed Five Hundred Thousand Dollars ($500,000) is hereby authorized and shall be included in the City's Capital Plan. Section 4. The City Manager is authorized' to negotiate and execute an Agreement and any renewals, extensions, modifications, and amendments thereto, all in forms acceptable to the City Attorney, for said purpose the Project. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1212a/2022 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami 23.h.sc.100.078 This Amendment is between the State of Florida, Department of State, Division of Historical Resources hereinafter referred to as the "Division" and City of Miami, hereinafter referred to as the "Grantee". The parties entered into a grant agreement for the implementation of a Special Category grant, for Olympia/Gusman Theater Interior Repair, Marquee and Signage Project . The parties now mutually desire to amend certain terms and conditions of the grant agreement. In consideration of the covenants contained herein, it is agreed: All sections of the original grant agreement not specifically amended by this or a prior written amendment and all prior written amendments are hereby reaffirmed. The following sections are hereby revised as follows: 2. titled "Length of Agreement." is amended as follows: Original Length of Agreement 7/1/2022 - 06/30/2024 Amended Length of Agreement 7/1/2022 -12/31/2025 Additional Conditions This Agreement is reinstated as if it had not expired and amended to reflect the extension dates set forth herein, effective as of the date both parties have executed this Amendment. 12. titled "Grant Reporting Requirements." is amended as follows: i) through k) intentionally omitted. 1) Twelfth Report is due by July 31, for the period ending June 30 (fourth year of the grant period). m) Thirteenth Report is due by October 31, for the period ending September 30 (fourth year of the grant period). n) Final Report. The Grantee must submit a Final Report to the Division within one month of the Grant Period End Date set forth in Section 2 above. All final reports must document the completion of all deliverables/tasks, expenses and activities that occurred by the Grant Period End Date. The Grantee may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state or federal financial assistance must be in compliance with the laws, rules, and regulations applicable to expenditures of state and federal funds, including, but not limited to, this Agreement, the Reference Guide for State Expenditures, 2 CFR Part 200. This Amendment may be executed in any number of counterparts, each of which shall be deemed to be an original, and such counterparts together constitute one and the same agreement. The parties shall be entitled to sign and transmit an electronic signature of this agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed agreement upon request. Page: 1 AUTHORIZATION EaDocuSigned by: Novitla. Ssoercc872Do-42A... Arthur Noriega V, City Manager Alissa Lotane, Division Director Date: July 28, 2025 1 22:00:36 EDT Date: Signed by: ATTEST: BY: ,-DocuSigned by: Tocact Hannon 59... City Clerk APPROVED AS TO INSURANCE REQUIREMENTS: BY: Signed by: Plua Yuji') *1- 66*C48476... David Ruiz, Intenm Director Risk Management APPROVED AS TO FORM AND CORRECTNESS: BY: DocuSigned by: Guro , Mist,14 111 6-E9F188248B... George K Wysong III, Esq. City Attorney Page: 2 Olivera, Rosemary From: Olivera, Rosemary Sent: Friday, August 8, 2025 2:23 PM To: Duarte, Adonis Subject: RE: 23.h.sc.100.078 - Olympia/Gusman Theater Extension Hi Adonis, Thanks for the updated document. For future reference, you can continue to send the documents to Todd Hannon, Nicole Ewan and myself. From: Duarte, Adonis <ADuarte@miamigov.com> Sent: Friday, August 8, 2025 11:29 AM To: Olivera, Rosemary <ROlivera@miamigov.com> Subject: RE: 23.h.sc.100.078 - Olympia/Gusman Theater Extension Hi Rosemary, Apologies, not familiar with this process. Is the attached what you are looking for? And should I always send both to City Clerks office? Thanks! Respectfully, Adonis Duarte Senior Project Representative Real Estate & Asset Management 14 NE 1sTAve, Miami, FL 33132 305-416-1471 aduarte@miamigov.com www.miami.gov/DREAM This message including all attachments is privileged and confidential, intended only for the named recipient(s) and may contain information that is privileged or exempt from disclosure under applicable law. If you are not the intended recipient(s), you are notified that dissemination, distribution or copying of this message is strictly prohibited. If you receive this message in error, or are not the named recipient(s), please notify the sender at either the address or telephone number listed. From: Olivera, Rosemary <ROlivera@miamigov.com> Sent: Thursday, August 7, 2025 2:39 PM To: Duarte, Adonis <ADuarte@miamigov.com> Subject: RE: 23.h.sc.100.078 - Olympia/Gusman Theater Extension Importance: High Good afternoon, 1 Can you please send original 6 page document that was sent to us originally for attestation? From: Duarte, Adonis <ADuarte@miamigov.com> Sent: Thursday, August 7, 2025 12:23 PM To: Olivera, Rosemary <ROlivera@miamigov.com> Cc: Ewan, Nicole <newan@miamigov.com>; Hannon, Todd <thannon@miamigov.com> Subject: 23.h.sc.100.078 - Olympia/Gusman Theater Extension Good afternoon, Please find attached a fully executed copy of an agreement from DocuSign that is to be considered an original agreement for your records, thanks! Respectfully, Adonis Duarte Senior Project Representative Real Estate &Asset Management 14 NE 1STAve, Miami, FL 33132 305-416-1471 aduarte@miamigov.com www.miami.gov/DREAM This message including all attachments is privileged and confidential, intended only for the named recipient(s) and may contain information that is privileged or exempt from disclosure under applicable law. If you are not the intended recipient(s), you are notified that dissemination, distribution or copying of this message is strictly prohibited. If you receive this message in error, or are not the named recipient(s), please notify the sender at either the address or telephone number listed. 2