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HomeMy WebLinkAbout25395AGREEMENT INFORMATION AGREEMENT NUMBER 25395 NAME/TYPE OF AGREEMENT FEDERAL DEPARTMENT OF EMERGENCY MANAGEMENT DESCRIPTION GRANT AGREEMENT/FY 2023 URBAN SEARCH & RESCUE COOPERATIVE AGREEMENT/FILE ID: 16809/R-24- 0438/MATTER I D : 24-2917 EFFECTIVE DATE September 20, 2024 ATTESTED BY TODD B. HANNON ATTESTED DATE 1/13/2025 DATE RECEIVED FROM ISSUING DEPT. 1/13/2025 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Fire -Rescue DEPT. CONTACT PERSON: Vishwani Ramlal-Campbell EXT. (305) 416-5465 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "Department to Homeland Security - Federal Emergency Management Agency ("FEMA") IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ® NO TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES ® NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) PURPOSE OF ITEM (BRIEF SUMMARY): To accept Supplemental Funding for the USAR Cooperative Agreement FY 2023 in the amount of S145,372.00. COMMISSION APPROVAL DATE: 11/21/2024 FILE ID: 16809 ENACTMENT NO.: R-24-0438 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: t ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR January 8, 2025 PRINT: ROB I 09:32:16 SIGNATURE: R oIMri'edA: EST PkAtta r Initial PRINT: ANN I 09:33:04 SIGNATURE: — "laSTARPE ST Fr 6I44t/i) SUBMITTED TO RISK MANAGEMENT January 8, 2025 SUBMITTED TO CITY ATTORNEY (Matter ID# 24-2917) January 9, 2025 PRINT: GEORGe5C®�nb' I 12 :04:00 SIGNATURE: 273931'E2"I'4 ONG III E II''11 t,br�t, (Ai sat4 ( ( '.— L APPROVAL BY ASSISTANT CITY MANAGER PRINT: SIGNATURE: RECEIVED BY CITY MANAGER January 13, 2025 PRINT: ART I 09:21:1 SIGNATURE: NORIEGA E;Dcusigned by: a' `"""" 14� PRINT: 8bu Fb(,3/2D072-a... SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: 1) ONE ORIGINAL TO CITY CLERK, 2) ONE COPY TO CITY ATTORNEY'S OFFICE, 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER AGENDA ITEM SUMMARY FORM File ID: #16809 Date: 10i 16/2024 Commission Meeting Date: 11/21/2024 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Accept Supplemental Grant - FEMA - FY'23 USAR Cooperative Agrnt Purpose of Item: A Resolution of the Miami City Commission authorizing the City Manager to accept supplemental funding, in the amount of $145,372.00 from the Department of Homeland Security ("DHS"), Federal Emergency Management Agency ("FEMA") for the FY 2023 Cooperative Agreement for the Florida Urban Search and Rescue Task Force 2 ("USAR"), thereby increasing Special Revenue Project "FY 2023 — Department of Homeland Security — Federal Emergency Management Agency— Urban Search and Rescue ('USAR") Readiness Cooperative Agreement" from $1,317,456.00 previously awarded under Resolution No. R-23-0507, to $1,462,828.00. Background of Item: The Department of Homeland Security has annually awarded a grant to the South Florida Urban Search and Rescue Task Force 2 ("USAR") , for the continued operation of the City's USAR Program. Said grant for Fiscal Year 2023 is currently in an amount not to exceed $1,317,456.00 commencing September 1st, 2023 thru August 31st, 2026. At this time, FEMA is appropriating supplemental funding in the amount of $145,372.00 to continue the re -capitalization of the task force equipment cache. It is now appropriate to accept said supplemental funding of $145,372.00 and increase special revenue project and appropriate funds not to exceed $1,462,828.00. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $145.372.00 General Account No: 11000.184050.431000.0000.00000 Reviewed By Department of Fire -Rescue Robert C Hardy Fire Review Completed 10118/2924 6:27 AM Department of Fire -Rescue Johnny Duran Fire Budget Review Completed 10/18/2024 7:28 AM Department of Fire -Rescue Ty McGann Fire Review Completed 10/21/2924 8:11 AM Department of Fire -Rescue Niorge Aragon Fire Review Completed 10/21/2024 9:32 AM Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk. Office of the City Clerk Robert Hevia Pedro Lacret Mane Gouin Arthur Noriega V Valentin J Alvarez Juan Carlos Perez George K. UVysong III Mancarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Fire Chief Review Budget Analyst Review Budget Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 10/21/2024 2:01 PM 10/21/2024 2:40 PM 10/21/2024 3:56 PM 10/22/2024 3:25 PM 10/24/2024 11:05 AM 11/12/2024 5:06 PM 11/12/2024 5:47 PM 11/21/2024 9:00 AM 11/27/2024 1:50 PM 11/27/2024 2:15 PM 11/27/2024 2:16 PM City of Miami Legislation Resolution Enactment Number: R-24-0438 City Hall 3500 Pan American Drive Miami FL 33133 www.miamigov.com File Number: 16809 Final Action Date:11/21/2024 A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY MANAGER TO ACCEPT SUPPLEMENTAL GRANT FUNDING IN THE AMOUNT OF $145,372.00 FROM THE DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY FOR THE FISCAL YEAR 2023 READINESS COOPERATIVE AGREEMENT THE FLORIDA URBAN SEARCH AND RESCUE TASK FORCE 2 ("SUPPLEMENTAL GRANT"); APPROPRIATING SAID SUPPLEMENTAL GRANT TO THE EXISTING SPECIAL REVENUE ACCOUNT TITLED, "FISCAL YEAR 2023 - DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY, URBAN SEARCH AND RESCUE COOPERATIVE AGREEMENT" AMOUNTING TO A NEW TOTAL OF $1,462,828.00; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE ACCEPTANCE OF AND COMPLIANCE WITH SAID GRANT. WHEREAS, the City of Miami ("City") was awarded a grant titled National Urban Search & Rescue Response System Readiness Cooperative Agreement, Agreement Number EMW-2023- CA-05396 in the amount of $1,317,456.00 (`Grant') from the Department of Homeland Security ("DHS'), Federal Emergency Management Agency ("FEMA'); and WHEREAS, the City accepted the Grant pursuant to Resolution No. R-23-0507, adopted on November 16, 2023; and WHEREAS, on September 20, 2024, the City was notified that it was awarded supplemental funding in the amount of 8145,372.00 ("Supplemental Grant") fora new total grant amount of $1,462,828.00; and WHEREAS, there are no additional matching funds required; and WHEREAS, pursuant to the terms and requirements of he Grant, the funds will be used by the Department of Fire -Rescue for the continuation of recapitalization of the task force equipment cache; and WHEREAS, it is appropriate for the City Commission to authorize the City Manager to accept the Supplemental Grant, appropriate the funds of the Supplemental Grant to the existing special revenue account titled "Fiscal Year 2023 — Department of Homeland Security — FEMA — USAR Cooperative Agreement" and authorize the City Manager to negotiate and execute any and all necessary documents, including amendments, renewals, and extensions, all in forms acceptable to the City Attorney, in order to implement acceptance of and compliance with said Supplemental Grant; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: APPROPRIATIONS: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized to accept the Supplemental Grant in the amount of $145,372.00 from FEMA. Section 3. The following resources are appropriated as described below: FUND TITLE: Fiscal Year 2023 - Department of Homeland Security — FEMA — USAR Cooperative Agreement RESOURCES: FEMAAWARD (Accepted R-23-0507) $1,317,456.00 FEMA Supplemental Award $ 145,372.00 $1,462,828.00 Section 4. The City Manager is further authorized9 to negotiate and execute any and all necessary documents, including amendments, renewals, and extensions, all in forms acceptable to the City Attorney, in order to implement the acceptance of and compliance with the Grant. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ng iII, C y'- tor -y 11/12/2024 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. U.S. Department of Homeland Security Washington, DC 20472 FOR: FROM: SUBJECT: FEMA US&R PROGRAM DIRECTIVE - 2024-005 September 20, 2024 National Urban Search & Rescue Response System Task Force Representatives Kenneth Pagurek Jr, Chief Urban Search and Rescue Branch US&R Program Directive 2024-005 — FY23 US&R Readiness Cooperative Agreement — Supplemental Award with FY24 Funding Implementation Date: September 20, 2024; Expiration Date: September 30, 2024 The 28 National Urban Search and Rescue (US&R) Response System ("the System") task forces have an opportunity to receive supplemental funding within their FY23 US&R Readiness Cooperative Agreements. This potential funding will continue to address the finding identified in the last Government Accountability Office (GAO) Audit, which highlighted the System's need to develop a comprehensive plan to prioritize and finance the replacement of equipment for the Urban Search and Rescue (US&R) task forces. Further direction and instruction pertaining to the purchase of specific equipment, along with corresponding specifications and quantities will be provided in subsequent US&R Program Directives after the funding is received. The direction given will address the funding received in this supplemental award. Terms and Conditions: These supplemental funds may only be used for expenses incurred on/after October I, 2023 (Le., they cannot be used to cover expenses incurred before the federal FY24). These supplemental funds can be used for expenses incurred through the end of the FY23 award period of performance. Since this action will need to be completed by the end of the fiscal year (September 30, 2024), the System needs to be prepared to receive the funding as soon as it Is available. To this end, all task forces will need to initiate and submit a cost amendment request in FEMAGO no later than 5 pm EDT, on Wednesday, September 25, 2024, for the supplemental to be awarded once the funding is received. REQUIRED ACTIONS The issue is approved for FEMA National US&R Response System implementation. All task forces are to submit a cost amendment request in FEMAGO to the FY23 award no later than 5 pm EDT on Wednesday, September 25, 2024. Because it is unclear as to the amount of funding (if any) that would be provided, each task force should Ieave the dollar amount blank and this will be filled in once the dollar amount is known. In the "narrative" field, include the n•ww.fema.goV US&R Program Directive 2024-009 — FY2023 US&R Readiness Cooperative Agreement — Supplemental with FY2024 Funding Page 2 following: "This funding will be used to continue the re -capitalization of the task firce equipment cache. More specific direction will be provided by the US&R Branch." Attach a copy of this PD to your amendment request. Refer to the attached FEMA GO Request Amendment User Guide for instruction on how to submit a cost change amendment. Attachment: FEMA GO Request amendment User Guide cc: US&R Strategic Group US&R Advisory Group US&R Branch Staff FEMA Regional/Federal/International ESF #9 Representatives US&R Task Force Grant Managers FEMA Grants Program Directorate wVrv.fema.gov Amendment Memo Effective date: 09/27/2024 U.S. Department of Homeland Security Washington, D.C. 20472 FEMA FEMA has made an amendment to your award: EMW-2023-CA-05396. The change to your grant was reviewed and is hereby approved as specified below. All other terms and conditions of the grant remain unchanged. Budget or scope amendment FEMA has amended the budget or scope of work of your award. Please view the full budget or scope of work within the Award Summary below, including justifications for differences between the approved costs and scope of work in this amendment and the previously approved costs and scope of work. - Project Cost share change: Yes Budget change: Object Class Previous total Adjusted total Personnel $866,532.00 $866,532.00 Fringe benefits $25, i 33.0❑ $25,133.00 Travel $85,500.00 $85,500.00 Equipment $155,891.00 $301,263.00 Supplies $7,000.00 $7,000.00 Contractual $177,400.00 $177,400.00 Construction $0.00 $0.00 Other $0.00 $0.00 Indirect charges $0.00 $0.00 Federal $1317,456.00 $1,462,828.00 Non-federal $0.00 $0.00 Total $1,317,456.00 $1,462,828.00 Terms and conditions amendment(s) FEMA has reviewed the terms and conditions of your award. The following terms and conditions have been added to your award: Article 53 FY24 Supplemental funding for the FY23 Award FEMA is adding Fiscal Year (FY) 2024 funding as a supplement to your FY 2023 award, which is indicated in the obligating document of this amended award package. These supplemental funds may only be used for expenses incurred on/after October I , 2023 (i.e., they cannot be used to cover expenses incurred before the federal FY 2024). These supplemental funds can be used for expenses incurred through the end of your FY 2023 award period of performance. Your amended award package is included below. The amended award package incorporates changes approved in this amendment as well as any previously approved amendments. Award Letter U.S. Department of Homeland Security Washington, D.C. 20472 Effective date: 09/27/2024 FEMA Miroslava Musser CITY OF MIAMI 444 SW 2ND AVENUE 5TH FLOOR - GRANTS ADMINISTRATION MIAMI. FL 33130 EMW-2023-CA-05396 Dear Miroslava Musser, Congratulations an behalf of the Department of Homeland Security, your application submitted for the Fiscal Year (FY) 2023 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement, has been approved in the amount of $1,462,828.00 in Federal funding. This award of federal assistance is executed as a Cooperative Agreement. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Award Summary - included in this document • Agreement Articles - included in this document • Obligating Document - included in this document • FY 2023 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Notice of Funding Opportunity Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Sincerely. PAMELA WILLIAMS Assistant Administrator, Grant Programs Region 4 Award Summary Program: Fiscal Year 2023 Urban Search and Rescue Recipient: CITY OF MIAMI UEI-EFT: KJT5RFPMWTK5 DUNS number: 072220791 Award number: EMW-2023-CA-05396 Summary description of award The purpose of this award is to provide funding to ensure the sustainment and readiness of the 28 task forces that make up the National Urban Search and Rescue (US&R) Response System (the System). Amount awarded table The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this amended award (including Federal share plus your cost share, if applicable): Object Class Total Personnel $866,532.00 Fringe benefits $25,133.00 Travel $85,500.00 Equipment $301,263.00 Supplies $7,000.00 Contractual $177,400.00 Construction $0.00 Other $0.00 Indirect charges $0.00 Federal $t ,462,828.00 Non-federal $0.00 Total $1,462,828.00 Program income $0.00 Approved scope of work FEMA has approved the below scope of work. Differences between the approved scope of work in this amendment and the previously approved scope of work are justified below. You must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY2023 US&R NOFO. Approved request details: Project Supplies DESCRIPTION Supplies Cost 1 QUANTITY UNIT PRICE TOTAL BUDGET CLASS 1 $7,000.00 $7,000.00 Supplies Equipment DESCRIPTION Equipment Cost 1 QUANTITY UNIT PRICE TOTAL BUDGET CLASS 1 $301,263.00 $301,263.00 Equipment CHANGE FROM APPLICATION Unit price trorn $155,891.00 to $301,263.00 JUSTIFICATION Adding FY24 Supplemental funding to the FY23 Award Contractual DESCRIPTION Contractual Cost 1 QUANTITY UNIT PRICE TOTAL BUDGET CLASS 1 $177,400.00 $177,400.00 Contractual Fringe benefits DESCRIPTION Fringe Benefits QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 1 $25,133.00 $25,133A0 Fringe benefits Personnel DESCRIPTION Personnel Cost QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 1 $866,532.00 $866,532.00 Personnel Travel DESCRIPTION Travel Cost 1 QUANTITY UNIT PRICE TOTAL BUDGET CLASS 1 $85,500.00 $85,500.00 Travel Agreement Articles Program: Fiscal Year 2023 Urban Search and Rescue Recipient: CITY OF MIAMI UEI-EFT: KJT5RFPMWTK5 DUNS number: 072220791 Award number: EMW-2023-CA-05396 Table of contents Article 1 Assurances, Administrative Requirements, Cost Principles, Representations and Certifications Article 2General Acknowledgements and Assurances Article 3Acknowledgement of Federal Funding from DHS Article 4Activities Conducted Abroad Article 5Age Discrimination Act of 1975 Article 6Americans with Disabilities Act of 1990 Article 7Best Practices for Collection and Use of Personally Identifiable Information Article 8Civil Rights Act of 1964 — Title VI Article 9Civil Rights Act of 1968 Article Copyright 10 Article Debarment and Suspension 11 Article Drug -Free Workplace Regulations 12 Article Duplication of Benefits 13 Article Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX 14 Article E.O. 14074 — Advancing Effective, Accountable Policing and Criminal Justice Practices to 15 Enhance Public Trust and Public Safety Article Energy Policy and Conservation Act 16 Article False Claims Act and Program Fraud Civil Remedies 17 Article Federal Debt Status 18 Article Federal Leadership on Reducing Text Messaging while Driving 19 Article Fly America Act of 1974 20 Article Hotel and Motel Fire Safety Act of 1990 21 Article John S. McCain National Defense Authorization Act of Fiscal Year 2019 22 Article Limited English Proficiency (Civil Rights Act of 1964, Title VI) 23 Article Lobbying Prohibitions 24 Article National Environmental Policy Act 25 Article Nondiscrimination in Matters Pertaining to Faith -Based Organizations 26 Article Non -Supplanting Requirement 27 Article Notice of Funding Opportunity Requirements 28 Article Patents and Intellectual Property Rights 29 Article Procurement of Recovered Materials 30 Article Rehabilitation Act of 1973 31 Article Reporting of Matters Related to Recipient Integrity and Performance 32 Article Reporting Subawards and Executive Compensation 33 Article Required Use of American Iron, Steel, Manufactured Products, and Construction Materials 34 Article SAFECOM 35 Article Terrorist Financing 36 Article Trafficking Victims Protection Act of 2000 (TVPA) 37 Article Universal Identifier and System of Award Management 38 Article USA PATRIOT Act of 2001 39 Article Use of DHS Seal. Logo and Flags 40 Article Whistleblower Protection Act 41 Article Environmental Planning and Historic Preservation (EHP) Review 42 Article Applicability of DHS Standard Terms and Conditions to Tribes 43 Article Acceptance of Post Award Changes 44 Article Disposition of Equipment Acquired Under the Federal Award 45 Article Prior Approval for Modification of Approved Budget 6 Article Indirect Cost Rate 7 Article Program Income 48 Article Warehouse Leases 49 (Article Cooperative Agreement 0 Article Renovation and Modification Costs 51 Article Performance Goals 52 Article FY24 Supplemental funding for the FY23 Award Article 1 Article 2 Article 3 Assurances, Administrative Requirements, Cost Principles, Representations and Certifications I. DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as instructed by the awarding agency. II. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200 and adopted by DHS at 2 C.F.R.Part 3002. III. By accepting this agreement, recipients, and their executives, as defined in 2 G.F.R. § 170.315, certify that their policies are in accordance with OMB's guidance located at 2 C.F.R. Part 200, all applicable federal laws, and relevant Executive guidance. General Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. I. Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted by DHS. II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities or personnel. III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law, or detailed in program guidance. V. Recipients (as defined in 2 C.F.R. Part 200 and including recipients acting as pass - through entities) of federal financial assistance from DHS or one of its awarding component agencies must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award for the first award under which this term applies. Recipients of multiple awards of DHS financial assistance should only submit one completed tool for their organization, not per award. After the initial submission, recipients are required to complete the tool once every two (2) years if they have an active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https:/fwww.dhs.govlpublicationldhs-civil-rights- evaluation-tool. DHS Civil Rights Evaluation Tool I Homeland Security. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline. Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article 4 Activities Conducted Abroad Recipients must ensure that project activities performed outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article 5 Article 6 Article 7 Article 8 Article 9 Article 10 Article 11 Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law 94-135 (1975) (codified as amended at Title 42, U.S. Code, § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101- 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Best Practices for Collection and Use of Personally Identifiable Information Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Civil Rights Act of 1964 - Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. Civil Rights Act of 1968 Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. 90-284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. § 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.H. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) —be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Debarment and Suspension Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3002. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article 12 Article 13 Article 14 Article 15 Article 16 Article 17 Article 18 Drug -Free Workplace Regulations Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug -Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106). Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or mare awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or far other reasons. Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. 92-318 (1972) (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19. E.O. 14074 — Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.D. 14074 to support safe and effective policing. Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94- 163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. §§ 3801-3812, which details the administrative remedies for false claims and statements made.) Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article 19 Article 20 Article 21 Article 22 Article 23 Article 24 Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the Federal Government. Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C.) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. Hotel and Motel Fire Safety Act of 1990 Recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a John S. McCain National Defense Authorization Act of Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix 11 to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute - as it applies to DHS recipients, subrecipients, and their contractors and subcontractors - prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www_dhs.gov/guidance- published-help- department- supported -organizations -provide -meaningful -access -people -limited and additional resources on http://www.iep.gov. Lobbying Prohibitions Recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article 25 Article 26 Article 27 Article 28 Article 29 Article 30 Article 31 National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969, (NEPA) Pub. L. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq. and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith- based organizations in individual DHS programs. Non -Supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 G.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L 89- 272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112 (1973), (codified as amended at 29 U.S.C. § 794,) which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article 32 Article 33 Reporting of Matters Related to Recipient Integrity and Performance General Reporting Requirements: If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Reporting Subawards and Executive Compensation Reporting of first tier subawards. Recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. Article 34 Article 35 Required Use of American Iron, Steel, Manufactured Products, and Construction Materials Recipients must comply with the "Build America, Buy America" provisions of the Infrastructure Investment and Jobs Act and E.O. 14005. Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless: (1) all iron and steel used in the project are produced in the United States --this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (2) all manufactured products used in the project are produced in the United States —this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (3) all construction materials are manufactured in the United States —this means that all manufacturing processes for the construction material occurred in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. Waivers When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. Information on the process for requesting a waiver from these requirements is on the website below. (a) When the federal agency has made a determination that one of the following exceptions applies, the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that: (1) applying the domestic content procurement preference would be inconsistent with the public interest; (2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or (3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office. There may be instances where an award qualifies, in whole or in part, for an existing waiver described at "Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure I FEMA.gov. The awarding Component may provide specific instructions to Recipients of awards from infrastructure programs that are subject to the "Build America, Buy America" provisions. Recipients should refer to the Notice of Funding Opportunity for further information on the Buy America preference and waiver process. SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article 36 Article 37 Article 38 Article 39 Terrorist Financing Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Trafficking Victims Protection Act of 2000 (TVPA) Trafficking in Persons. Recipients must comply with the requirements of the government -wide financial assistance award term which implements Section 106 (g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. § 7104. The award term is located al 2 C.F.R. § 175.15, the full text of which is incorporated here by reference. Universal Identifier and System of Award Management Requirements for System for Award Management and Unique Entity Identifier Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference. USA PATRIOT Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. Article 40 Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article 41 Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §§ 4304 and 4310. Article 42 Environmental Planning and Historic Preservation (EHP) Review DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds, through its EHP review process, as mandated by: the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and any other applicable laws and executive orders. General guidance for FEMA's EHP process is available on the DHS/FEMA Website at: https://www.fema.govlgrants/guidance-tools/environmental- historic. Specific applicant guidance on how to submit information for EHP review depends on the individual grant program and applicants should contact their grant Program Officer to be put into contact with EHP staff responsible for assisting their specific grant program. The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archaeological resources are discovered the applicant will immediately cease work in that area and notify the pass -through entity, if applicable, and DHS/FEMA. Article 43 Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to sub -recipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. Article 44 Acceptance of Post Award Changes In the event FEMA determines that an error in the award package has been made, or if an administrative change must be made to the award package, recipients will be notified of the change in writing. Once the notification has been made, any subsequent requests for funds will indicate recipient acceptance of the changes to the award. Please call FEMA Grant Management Operations at (866) 927- 5646 or via e-mail to: ASK-GMD@fema.dhs.gov if you have any questions. Article 45 Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement equipment acquired under this award by a non -state recipient or non -state sub -recipients, when that equipment is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313. State recipients and state sub -recipients must follow the disposition requirements in accordance with state laws and procedures. Article 46 Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R. section 200.308. For purposes of non -construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R. section 200.308(f) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved. For purposes of awards that support both construction and non - construction work, FEMA is utilizing its discretion under 2 G.F.R. section 200.308(h)(5) to require the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work. You must report any deviations from your FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article 47 Indirect Cost Rate 2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the federal award. If applicable, the indirect cost rale for this award is stated in the budget documents or other materials approved by FEMA and included in the award file. Article 48 Program Income Per 2 CFR section 200.307, recipients are encouraged to earn income to defray program costs where appropriate. Program income means gross income earned by the recipient that is directly generated by a supported activity or earned as a result of the Federal award during the period of performance except as provided in 2 CFR section 200.307 paragraph (f).Program income includes but is not limited to income from fees for services performed, the use or rental of real or personal property acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, and principal and interest on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income does not include rebates, credits, discounts, and interest earned on any of them. When the recipient earns program income under this cooperative agreement, this program income must be added to the Federal award as described by 2 CFR section 200.307(e)(2)). The program income must be used for the purposes and under the conditions of the Federal award. Article 49 Warehouse Leases Task force management is reminded you may only use cooperative agreement funds to pay for warehouse leases for a twelve-month consecutive period within the overall period of performance and that there is no guarantee of cooperative agreement funding in future years. See Section VI, Cooperative Agreement Funding at pages 3-4. Task forces may write contracts with an available fund's clause or option years for protection. Article 50 Article 51 Article 52 Article 53 Cooperative Agreement Program authority and responsibility under this cooperative agreement resides with FEMA and the recipient, consistent with the terms of the award, including the Notice of Funding Opportunity. FEMA will work with the recipient to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient and its subrecipients shall not develop or engage in the development of tasks not approved in recipient's application without post -award approval from the FEMA program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the recipient, as needed. Renovation and Modification Costs Except for minor renovations and modifications of existing warehouse facilities that do not change the footprint of the structure, construction and renovation costs are not allowed. Examples of permissible minor renovation and modification costs include but are not limited to office!storage space build -out reconfiguration, ceilings, loading docks/doors, lighting, HVAC, and security fencing. The National US&R Branch approval is required for reimbursement of renovation and modification costs. The purpose of allowing minor renovation and modification costs is to ensure the equipment cache is maintained as required under the National Urban Search and Rescue Response program. See 42 U.S.C. section 5165f(I)(2); 44 C.F.R. section 208.23(c](4). Performance Goals The objective of the FY 2023 National Urban Search and Rescue (US&R) Response System (the System) is to provide funding for 28 national task forces staffed and equipped to assist State and local governments to conduct around -the- clock search -and -rescue operations following a Presidentially declared major disaster or emergency under the Stafford Act. FEMA will measure the effectiveness of the Cooperative Agreement program by comparing the input of federal resources used to sustain readiness of the System and local jurisdictions to respond and deploy to no -notice and notice events within the timeframes specified for each particular category of incident and locality upon having received a request from the Authority Having Jurisdiction. In addition, FEMA will evaluate whether the recipient's activities provided for the sustainment and readiness of the System and local jurisdiction in support of OHS Mission 5, Goal 5.1: Enhance National Readiness, which seeks to reduce the vulnerability of individuals and families and mitigate risks to communities. In order to measure performance, FEMA may request information throughout the period of performance and in response to the recipient's final performance report submitted at closeout. FY24 Supplemental funding for the FY23 Award FEMA is adding Fiscal Year (FY) 2024 funding as a supplement to your FY 2023 award, which is indicated in the obligating document of this amended award package. These supplemental funds may only be used for expenses incurred on/after October 1, 2023 (i.e., they cannot be used to cover expenses incurred before the federal FY 2024). These supplemental funds can be used for expenses incurred through the end of your FY 2023 award period of performance. Obligating document 1. Agreement No. EMW-2023-CA- 05396 2. Amendment No. 1 3. Recipient No. 596000375 4. Type of Action AMENDMENT 5. Control No. WX05195N2023T, WX07297N2024T 6. Recipient Name and Address CITY OF MIAMI 3500 PAN AMERICAN DR MIAMI, FL 33133 7. Issuing FEMA Office and Address Grant Programs Directorate 500 C Street, S.W. Washington DC, 20528-7000 1-866-927-5646 8. Payment Office and Address FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20742 9. Name of Recipient Project Officer Miroslava Musser 9a. Phone No. 305- 5694044 10. Name of FEMA Project Coordinator Urban Search and Rescue Grant Program 10a. Phone No. 1-877-585- 3242 11. Effective Date of This Action 0912712024 12. Method of Payment OTHER - FEMA GO 13. Assistance Arrangement COST SHARING 14. Performance Period 09/01/2023 to 08/31/2026 Budget Period 09/01/2023 to 08/31/2026 15. Description of Action a. (Indicate funding data for awards or financial changes) Program Name Abbreviation Assistance Listing No. Accounting Data deb Co2023-OS- Prior Total Award Amount Awarded This (fiction Current Total Award Cumulative CumulCumul Non -Federal Commitment US&R 97.025 A392 - D60D-xxxx- 4101-D $1,317,456.00 $0.00 $1,317,456.00 See Totals US&R 97.025 2024-OS- A392 D60D-xxxx- 4101-D $0.00 $145,372.00 $145,372.00 See Totals Totals $1,317,456.00 $145,372.00 $1,462,828.00 $0.00 b. To describe changes other than funding data or financial changes, attach schedule and check here: N/A 1C FOR N!' N DISASTER PROGRAMS. RECIPIENT 15 REPAIRED TO SIGN AND RETURN THREE COPIES OF THIS DOCUMENT TO FEMA Block 7 for (3) (Scc address) This field is not applicable for digitally signed grant agreements 47 RECIPIENT SIh_AIATORV OFFICIAL (Name and Title) (Recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this documents for their records.) 18. FEMA SIGNATORY OFFICIAL (Name and Title) PAMELA WILLIAMS, Assistant Administrator, Grant Programs Region 4 DATE 09/15/2023 ATTEST: —DocuSigned by: By. ,— Todd B. Hannon City Clerk APPROVED AS TO FORM AND CORRECTNESS By: Signed by: DocuSigned by: rDS at -or �. ot.00 (isO14 111 O' E9F180248D... George K. Wysong III (MatterlD#24-2917) City Attorney THE CITY OF MIAMI, a municipal Corporation of the State of Florida DocuSigned by: r B I'Tu, r ivovit,6�a. y' &s0eFF€C372BD42A... Arthur Noriega City Manager APPROVED AS TO INSURANCE REQUIREMENTS By: DocuSigned by: Fralnk Gowltij 5CG818 14E7... Ann -Marie Sharpe, Director Department of Risk Management Counterparts and Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. Olivera, Rosemary From: Ramlal, Vishwani Sent: Monday, January 13, 2025 12:43 PM To: Olivera, Rosemary; Hannon, Todd; Ewan, Nicole; Perez, Juan- Police Cc: Hardy, Robert C.; Garcia, Aida; Alexandre, Marc Subject: Matter ID# 24-2917 - FY 2023 USAR Cooperative Agreement (Supplemental Funding) Attachments: Approved FY2023_Readiness_Coop.pdf Good afternoon, Attached, please find the fully executed agreement that is to be retained as an original by the City. Thank you, Administrat re Assistant I CAT of Miami, Department of Fire -Rescue Diviziori of Professional Standaxds 1131 2\77 '" Street, 3" Floor _1 Li arxii, Florida 3 313 Phone: (305': 416-5465 : arthal@.rriamigov.corn 1