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HomeMy WebLinkAbout25374AGREEMENT INFORMATION AGREEMENT NUMBER 25374 NAME/TYPE OF AGREEMENT GBS CONSULTING SERVICES LLC DESCRIPTION EXPERT CONSULTANT AGREEMENT/EVENT PLANNING SUPPORT, MARKETING, SMALL BUSINESS INDUSTRY SUPPORT, PROGRAM MANAGEMENT & CONTENT SUPPORT & SPEAKER SUPPORT FOR PROCUREMENT SUMMIT/MATTER ID: 24-2195 EFFECTIVE DATE January 6, 2025 ATTESTED BY TODD B. HANNON ATTESTED DATE 1/6/2025 DATE RECEIVED FROM ISSUING DEPT. 1/7/2025 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Department of Procurement DEPT. CONTACT PERSON: Aimee Gandarilla EXT. 1906 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: GBS CONSULTING SERVICES LLC IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ■❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY) YES YES ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT NO NO PURPOSE OF ITEM (BRIEF SUMMARY): Expert Consultant GBS - Event Planning Support, Marketing, Small Business Industry Support, Program Management and Content Support, and Speaker Support. For the Procurements Summit. COMMISSION APPROVAL DATE: FILE ID: ENACTMENT NO.: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN DIRECTOR/CHIEF PROCUREMENT OFFICER November 20, 2024 Annie Perez, CPPO I 09 : 33;-4Z-sEST: SIGNATURE: -4-^^ RISK MANAGEMENT November 20, 2024 Ann -Marie Sharpe I 10:18: ..EST., SIGNATURE: Frt)imi.,) CITY ATTORNEY matter 24-2195 December 31, 20 George K. Wysong III tb�AtbkV us;5 6t-orot. NtisewI Ill ASSISTANT CITY MANAGER, CHIEF FINANCIAL OFFICER January 6, 2025 Larry Spring, CPA J 1p 3.5 46—Er1ignetlby: STGNA'I UKE: SPv;, �.s�gg2B8aE54B4 ASSISTANT CITY MANAGER, CHIEF OF OPERATIONS Barbara Hernandez, MPA SIGNATURE: ASSISTANT CITY MANAGER, CHIEF OF INFRASTRUCTURE Asael Marrero SIGNATURE: DEPUTY CITY MANAGER January 6, 2025NtitaghaCo]ktJl tc-Williams ,-DocuSignetl by: SIGNATURE: N4.44 co14--tudez .,,.z g£g -- CITY MANAGER January 6, 2025 pj'rtY,F:0r gIYT �Docusinetl by: SIGNATURE: Qrfltiur Noritif �eswFecanoonzn_. CITY CLERK January 6, 202 5TQ418HaTINP EST D sg ticy: SIGNATURE: Cc:Dr-Jr L--- PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER City of Miami Office of the City Attorney Legal Services Request To: Office of the City Attorney From: Yadissa Calderon Contact Person Assistant Director Title 11/19/2024 Date: Procurement Requesting Client (305) 416-1907 Telephone Legal Service Requested: Matter No. 24-2195: Expert Consultant GBS - Event Planning Support, Marketing, Small Business Industry Support, Program Management and Content Support, and Speaker Support. For the Procurements Summit. Complete form and forward to the Office of the City Attorney or e-mail to Legal Services. Do not assume that the Office of the City Attorney knows the background of the question and/or issue, such as opinions on the same or similar issues, the existence of relevant memos, correspondence, etc. Please attach to this form and/or e-mail all pertinent information relating to the subject. Once your request has been assigned, an e-mail will be sent to you with the Assigned Attorney's name and the issued matter identification number. All attorneys in the Office of the City Attorney shall fully comply with the Rules Regulating the Florida Bar. For Legal Services requesting an opinion from the Office of the City Attorney: Issue opinion in writing. Publish opinion after issuance. Authorized by: Annie Perez Date response requested by: BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: Date: File No. Approved by: Ultimate Client: Comments: D / R Date: Copy returned to Requesting Client Type: Matrix: Category: Copy to Ultimate Client rev. 04/14/2017 EXPERT CONSULTANT AGREEMENT BETWEEN THE CITY OF MIAMI, FLORIDA AND GBS CONSULTING SERVICES LLC (GBS) THIS AGREEMENT ("Agreement") is made and entered into this 6th day of January , 2024, effective upon signature ("Effective Date"), by and between the City of Miami, a municipal corporation of the State of Florida ("City"), whose address is 444 SW 2 Avenue, Miami, Florida 33130, and GBS Consulting Services LLC ("GBS"), a for profit Limited Liability Corporation authorized to conduct business in Florida, whose address is, 16774 NW 14th CT, Pembroke Pines, FL 33028 ("Expert Consultant"). RECITALS WHEREAS, the City, from time to time, retains individuals acting as independent contractors on a contractual basis for a specific term to perform certain specialized and defined tasks for the City and which tasks, by their nature, require independent and autonomous judgment; and WHEREAS, the City must retain the professional services of the Expert Consultant to provide the City of Miami's Procurement Department ("Procurement") with the Scope of Services defined in Exhibit "A", attached and incorporated ("Services"); and WHEREAS, the City, through the City Manager's Office, has deemed the Expert Consultant qualified in accordance with Sections 18-72,18-73, and 18-116 of the Code of the City of Miami, Florida, as amended ("City Code"), and the Expert Consultant agrees to perform the Services as defined and described herein; NOW, THEREFORE, pursuant to Sections 18-72, 18-73, and 18-116 of the City Code, in consideration of the mutual obligations expressed herein and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties, the City and the Expert Consultant agree as follows: Section 1. Recitals and Incorporations. The foregoing recitals are true and correct and are hereby incorporated into and made a part of this Agreement. The following exhibits are attached hereto and are hereby incorporated into and made a part of this Agreement: Exhibit A — Scope of Services Exhibit B — Compensation Exhibit C-Insurance Requirements Exhibit C — Expert Consultant's Certificate of Insurance Exhibit D — Corporate Resolution Exhibit E- Anti -Human Trafficking Affidavit In the event of a conflict between the provisions of this Agreement or any of its exhibits, the conflict shall be resolved in favor of this Agreement then the priority order indicated above. Page 1 of 9 Section 2. Scope of Services. Pursuant to the City Code, the City Manager may retain an Expert Consultant and assign the same to a City Department. The Expert Consultant identified above will be assigned to assist Procurement, or its designee, and shall perform the Services outlined in Exhibit "A", attached and incorporated. The Expert Consultant represents to the City that the Expert Consultant is now, upon execution of this Agreement, and shall at all times during the term of this Agreement remain, fully qualified, competent, and capable to perform the Services under this Agreement. Section 3. Remuneration, Audit and Inspection. A. The Expert Consultant shall receive compensation in the amount and manner as specified in Exhibit "B" based on an hourly rate that was agreed upon in advance. Even if there is, at the discretion of the City, an Amendment to increase the renumeration, in no event shall the total of remuneration for all Services exceed One Hundred Twenty -Five Thousand Dollars ($125,000.00) per year. The City, in its best interest, reserves the right to request additional related services to be provided by the Expert Consultant. Any additional services in excess of those described in Exhibit "A" shall be negotiated and pre -approved in writing by the City Manager or designee prior to the services being rendered. The Expert Consultant will provide a detailed invoice listing daily work for any billing period and will also report the number of hours worked and tasks completed as enumerated in Exhibit "A" during that period. B. The Expert Consultant shall not be entitled to any employment emoluments and, as such, the Expert Consultant shall be required to complete Internal Revenue Services ("IRS") Form W-9 prior to execution of this Agreement. Further, the Expert Consultant expressly acknowledges that the Expert Consultant shall not acquire status, benefits, or rights as a City employee, temporary or permanent, classified or unclassified, by virtue of this Agreement. The Expert Consultant shall provide the City Manager with the completed IRS Form W-9 at the time of execution of the Agreement. C. Unless otherwise specifically provided in Exhibit "A", pursuant to the Florida Prompt Payment Act, payment will be made within forty-five (45) days after receipt of the Expert Consultant's invoice, which shall be accompanied by sufficient supporting documentation and contain sufficient detail to allow proper audit of expenditures should the City require one to be performed. D. The City may, at all reasonable times and for a period of up to three (3) years following the date of final payment by the City to the Expert Consultant under the Agreement, audit, cause to be audited, inspect, or cause to be inspected those books and records of the Expert Consultant which are related to the Expert Consultant's performance under the Agreement. The Expert Consultant agrees to maintain such books and records at a location within the City for a period of three (3) years after final payment is made under the Agreement. Section 4. Term. The Agreement shall become effective as of the Effective Date as defined on its first page and shall be for the duration of one (1) year with two (2) one (1) year options to renew at the City's sole discretion. The City, acting by and through the City Manager, shall have the option to extend or terminate the Agreement for convenience. Section 5. Termination. In the event of termination of this Agreement for any reason with or without cause, the Expert Consultant shall not have recourse to any City Grievance or Disciplinary Procedure. In the event of termination, the Expert Consultant will be compensated for actual Services rendered up to and including the date of termination. Expert Consultant agrees that other than payment of compensation due pursuant to the Page 2 of 9 terms of this Agreement, Expert Consultant shall not be entitled to claim any lost profits, special, or general damages against the City. Section 6. Relationship Between Parties. A. The Expert Consultant, under the terms and conditions of this Agreement, is an independent contractor and not a City employee. As the Expert Consultant is an independent contractor, the Expert Consultant shall not be entitled to any employment emoluments. Access and use of City property shall be at the sole discretion of the City Manager. The Expert Consultant acknowledges that such access to and use of City property does not alter the Expert Consultant's status as an independent contractor. B. Other than as legally required by the Expert Consultant in rendering its professional opinion, all other documents, information, materials, reports, and work product developed by the Expert Consultant in performing the Services pursuant to this Agreement are, and shall remain, the property of the City. The Expert Consultant understands and agrees that any information, documents, reports, materials, work product, or any other materials whatsoever which is given by the City to the Expert Consultant, or which is otherwise obtained or prepared by the Expert Consultant pursuant to or under the terms of this Agreement, is and shall at all times remain the property of the City. The Expert Consultant agrees not to use any such information, document, report, work product, or material for any other purpose whatsoever without the prior written consent of the City, which may be withheld or conditioned by the City in the City's sole discretion. C. The Expert Consultant shall work with the City to develop and undertake the schedule necessary to provide the Services as needed by the City. The Expert Consultant acknowledges that working with the City to provide necessary scheduling for the Services does not alter his status as an independent contractor and the Expert Consultant acknowledges and understands that compensation payment for his time is based upon the standards required by the IRS for payments to an independent contractor. Section 7. Indemnification. The Expert Consultant shall indemnify, save and hold harmless, and defend (at its own cost and expense), the City, its officers, agents, directors, employees, and instrumentalities (collectively referred to as "Indemnitees") from all liabilities, damages, losses, judgements, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, negligent act or omission, or intentional wrongful misconduct of the Expert Consultant and persons employed or utilized by the Expert Consultant in the performance of this Agreement, regardless of whether it is alleged that the Indemnitees were partially or wholly negligent. In the event that any action or proceeding is brought against the City by reason of any such claim or demand, the Expert Consultant shall, upon written notice from the City, resist and defend such action or proceeding by counsel satisfactory to the City. The Expert Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Expert Consultant shall in no way limit the responsibility to indemnify, save and hold harmless, and defend (at its own cost and expense), the Indemnitees as herein provided. The indemnification provided above shall obligate the Expert Consultant to defend, at its own cost and expense, to and through trial, administrative, appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at the City 's option, any and all claims of liability and all suits and actions of every name and description which may be brought against the City, whether performed by the Expert Consultant or persons employed or utilized by the Expert Consultant. Page 3 of 9 These duties described in this Section will survive the cancellation or expiration of the Agreement. This Section will be interpreted under the laws of the State of Florida, including without limitation and interpretation, Sections 725.06 and/or 725.08, Florida Statutes, as applicable and as amended. The Expert Consultant shall require all sub -consultant agreements to include a provision that each sub - consultant will indemnify the City in substantially the same language as this Section. The Expert Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Expert Consultant in which the City participated either through review or concurrence of the Expert Consultant's actions. In reviewing, approving, or rejecting any submissions by the Expert Consultant or other acts of the Expert Consultant, the City, in no way, assumes or shares any responsibility or liability of the Expert Consultant or sub -consultant under this Agreement. Ten Dollars ($10.00) of the payments made by the City constitute separate, distinct, and independent consideration for the granting of this Indemnification, the receipt and sufficiency of which is voluntarily and knowingly acknowledged by the Expert Consultant. Nothing in this Section is intended to waive the City's sovereign immunity beyond the limitations set forth in Section 768.28, Florida Statutes. Section 8. Insurance. The Expert Consultant fully understands and hereby agrees that it shall be the responsibility of the Expert Consultant to secure his own insurance coverage, as applicable insurance will not be paid by the City on behalf of the Expert Consultant while performing the Services. The Expert Consultant shall maintain insurance coverage and provide evidence of such insurance coverage in such amounts as may be required by the City's Risk Management Department in Exhibit "C", including the Insurance Requirements all attached and incorporated. Section 9. Nondiscrimination. The Expert Consultant represents and warrants to the City that the Expert Consultant does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with the Expert Consultant's performance under this Agreement on account of race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor. The Expert Consultant further covenants that no otherwise qualified individual shall, solely by reason of their race, age, religion, color, gender, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. Section 10. Non -Assignment, Successors, and Assigns. The Expert Consultant's Services are unique in nature and neither its rights or obligations under this Agreement are assignable. Section 11. Ownership of Documents. The Expert Consultant understands and agrees that any information, document, report, plan, budget, or any other material whatsoever which is given by the City or on behalf of the City to the Expert Consultant pursuant to or under the terms of this Agreement is, and shall at all times remain, the property of the City. The Expert Consultant agrees not to use any such information, document, report, plan, budget, or any other materials without the prior written consent of the City, which consent may be withheld or conditioned by the City as the owner thereof. Page 4 of 9 Section 12. Public Records. A. The Expert Consultant understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City Agreements, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under all applicable laws. The Expert Consultant's failure or refusal to comply with the provisions of this Section shall result in the immediate cancellation of this Agreement by the City and any potential penalties authorized by Chapter 119, Florida Statutes. B. The Expert Consultant shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) keeping and maintaining public records that ordinarily and necessarily would be required of the City to perform this Service; (2) upon request from the City 's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement's term and following completion of the same, if the Expert Consultant does not transfer the records to the City; and (4) upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the Expert Consultant or keep and maintain public records required by the City to perform the Services. If the Expert Consultant transfers all public records to the City upon completion of the Agreement, the Expert Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Expert Consultant keeps and maintains the public records upon completion of the Agreement, the Expert Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. Notwithstanding the foregoing, the Expert Consultant shall be permitted to retain any public records that make up part of his work product solely as required for archival purposes, as required by law, or to evidence compliance with the terms of the Agreement. C. Should the Expert Consultant determine to dispute any public access provision required by Florida Statutes, the Expert Consultant shall do so in accordance with the provisions of Chapter 119, Florida Statutes, at its own expense and at no cost to the City. IF THE EXPERT CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE EXPERT CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, THE EXPERT CONSULTANT MUST CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 416-1800, VIA ELECTRONIC MAIL AT PUBLICRECORDSMIAMIGOV.COM, OR VIA REGULAR MAIL AT CITY OF MIAMI, OFFICE OF THE CITY ATTORNEY, 444 S.W. 2ND AVENUE, 9TH FLOOR, MIAMI, FLORIDA 33130. THE EXPERT CONSULTANT MAY ALSO CONTACT THE RECORDS CUSTODIAN AT THE CITY DEPARTMENT WHO IS ADMINISTERING THIS AGREEMENT. Section 13. Award of Agreement. The Expert Consultant represents and warrants to the City that the Expert Consultant has not employed or retained any person or company employed by the City to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, finder's fee, or gift of any kind contingent upon or in connection with the award of this Agreement. Page 5 of 9 Section 14. Compliance with Federal, State, and Local Laws. The Expert Consultant understands that agreements between private entities and local governments are subject to certain laws and regulations, including laws pertaining to open public meetings, public records, conflicts of interest, procurement procedures, record keeping, etc. The Expert Consultant agrees to comply with and to observe all applicable laws, codes, and ordinances, as they may be amended from time to time. Section 15. Notices. All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered, certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given, as herein provided. Notice shall be deemed given on the day on which personally delivered; or if by U.S. Mail, on the fifth (5th) day after being posted or the date of actual receipt, whichever is earlier. To Expert Consultant: GBS Consulting Services LLC (GBS) c/o Lourdes Martin -Rosa 16774 NW 14th CT, Pembroke Pines, FL 33028 Imr@govbizsolutions.com To the Cit City Manager's Office ATTN: Arthur Noriega V, City Manager 444 SW 2 Avenue, 10th Floor Miami, Florida 33130 With a copy to: Office of the City Attorney ATTN: George K. Wysong III, City Attorney City of Miami 444 S.W. 2nd Avenue, Suite 945 Miami, Florida 33130 Procurement Department ATTN: Annie Perez, CPPO, Director City of Miami 444 S.W. 2nd Avenue, 6th Floor Miami, Florida 33130 Section 16. Contingency Clause. Funding for this Agreement is contingent upon the availability of funds and continued authorization of City activities and the Agreement is subject to (a) an amendment due to lack of funds, reduction of funds, and/or change in regulations or the Code, upon written notice, or (b) termination pursuant to Section 5 hereof. Section 17. Miscellaneous. A. The Agreement shall be construed and enforced according to the laws of the State of Florida. The parties hereto agree that venue for all federal, state, and local matters, if any, arising under the Agreement shall lie exclusively in the applicable respective federal, state, and/or local courts located in Miami -Dade County, Page 6 of 9 Florida. Each party waives any defense, whether asserted by motion or pleading, that the aforementioned courts are an improper or inconvenient venue. Moreover, the parties consent to the personal jurisdiction of the aforementioned courts and irrevocably waive any objections to said jurisdiction. The parties irrevocably waive any rights to a jury trial. Each party shall pay its own costs and attorneys' fees. B. Should any provision, paragraph, sentence, word, or phrase contained in the Agreement be determined by a court of competent jurisdiction to be invalid, illegal, or otherwise unenforceable under the laws of the State of Florida or the City, such provision, paragraph, sentence, word, or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then the same shall be deemed severable, and in either event, the remaining terms and provisions of the Agreement shall remain unmodified and in full force and effect. C. No waiver or breach of any provision of the Agreement shall constitute a waiver of any other breach or of any subsequent breach of the same or any other provision hereof and no waiver shall be effective unless made in writing. D. The Agreement constitutes the sole and entire agreement between the parties hereto relating to the subject matter hereof and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in the Agreement, including the Exhibits hereto, are of no force and effect. No modification to, supplement of, deletion from, amendment, or addition to the Agreement shall be valid unless in writing and executed by the properly authorized representatives of the parties hereto. Section 18. Survival. The parties acknowledge that the obligations in this Agreement will survive the term, termination, and cancellation hereof. Accordingly, the respective obligations of the Expert Consultant and the City under this Agreement shall survive termination, cancellation, or expiration hereof. Section 19. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Agreement shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. Section 20. E-Verify Employment Verification. By entering into this Agreement, Expert Consultant and its subconsultants are jointly and severally obligated to comply with the provisions of Section 448.095, Florida Statutes, as amended, titled "Employment Eligibility." Expert Consultant affirms that (a) it has registered and uses the U.S. Department of Homeland Security's E-Verify system to verify the work authorization status of all new employees of Expert Consultant; (b) it has required all subconsultants to this Agreement to register and use the E-Verify system to verify the work authorization status of all new employees of the subconsultant; (c) it has an affidavit from all subconsultants to this Agreement attesting that the subconsultant does not employ, contract with, or subcontract with, unauthorized aliens; and (d) it shall maintain copies of any such affidavits for the duration of the Agreement. Registration information is available at: http://www.uscis.gov/e-verify. If the City Page 7 of 9 has a good faith belief that Expert Consultant has knowingly violated Section 448.09(1), Florida Statutes, then City shall terminate this Agreement in accordance with Section 448.095(5)(c), Florida Statutes. In the event of such termination, Expert Consultant agrees and acknowledges that it may not be awarded a public contract for at least one (1) year from the date of such termination and that Expert Consultant shall be liable for any additional costs incurred by the City because of such termination. In addition, if City has a good faith belief that a subconsultant has knowingly violated any provisions of Sections 448.09(1) or 448.095, Florida Statutes, but Expert Consultant has otherwise complied with its requirements under those statutes, then Expert Consultant agrees that it shall terminate the contract with the subconsultant upon receipt of notice from the City of such violation by subconsultant in accordance with Section 448.095(5)(c), Florida Statutes. Any challenge to termination under this provision must be filed in the Circuit or County Court by the City, the Expert Consultant, or subconsultant no later than twenty (20) calendar days after the date of said termination. Section 21. Confidentiality. Subject to the requirements of Chapter 119, Florida Statutes, Expert Consultant agrees not to disclose Confidential Information disclosed to it by the City. Confidential Information shall include all information received by Expert Consultant that is not available to the public and all information identified as confidential by the City. For purposes of this section, Confidential Information shall not include any information that (a) is or becomes generally available to the public, other than as a result of disclosure by Expert Consultant; (b) becomes available to Expert Consultant on a non -confidential basis and not in the contravention of applicable law from a source that is not bound by a confidential relationship by the City or by a confidentiality or other similar agreement; (c) was known by Expert Consultant on a non -confidential basis and not in a contravention of applicable law or confidentiality or other similar agreement before its disclosure to Expert Consultant; or (d) information which must be disclosed pursuant to law. Section 22. Antitrust Violator Vendors: A person or an affiliate who has been placed on the Antitrust Violator Vendors List following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply on any agreement to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on any agreement with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on leases of real property to a public entity; may not be awarded or perform work as a grantee, supplier, subcontractor, or consultant under an agreement with a public entity; and may not transact new business with a public entity. Section 23. Anti -Human Trafficking: Expert Consultant confirms and certifies that it is not in violation of Section 787.06, Florida Statutes, and that it does not and shall not use "coercion" for labor or services as defined in Section 787.06, Florida Statutes. Expert Consultant shall execute and submit to the City an Affidavit, of even date herewith, in compliance with Section 787.06(13), Florida Statutes, attached an incorporated herein as Exhibit "E." If Expert Consultant fails to comply with the terms of this Section, the City may suspend or terminate this Agreement immediately, without prior notice, and in no event shall the City be liable to Expert Consultant for any additional compensation or for any consequential or incidental damages. Page 8 of 9 SIGNATURE PAGE FOLLOWS Remainder of page intentionally left blank Page 9 of 9 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. ATTEST: By: Name: r e6,er" qqKrol "Expert Consultant" or "GBS Consulting Services LLC (GBS)" GBS Consulting Services LLC (GBS) a for profit limited liability corporation authorized to conduct business in Florida By: Name: Lourdes Martin Rosa Title: Title: President/ CEO ATTEST: Signed by: -oocusigoed by: Todd Hannon City Clerk "City" CITY OF MIAMI, a Florida municipal corporation Bv: oocusignea by: avf 6r Nevit,ta Arthur Noriega V City Manager APPROVED AS TO FORM AND APPROVED AS TO INSURANCE CORRECTNESS: REQUIREMENTS: By: ,-UocuSigned by: GcbV/�t i MisatAl 111 �33�4ae George lK. Wysong Ill 24-2195 City Attorney By: ,..-OocuSigned by: Fraud, Gbw t,fi) '-21395C6318214F7 Ann -Marie Sharpe Risk Management Director 9 EXHIBIT A SCOPE OF SERVICES Work/Tasks GBS would like to present the following event tasks & deliverables: • Event Planning Support — including assistance with the development of plenary sessions, agency breakout sessions, speaker management, agenda development, agenda theme development, event registration, status reporting, after action reports (post -event feedback, letters of welcome and appreciation, lessons learned, key event metrics). • Marketing the Event — including social and email marketing campaigns, assistance with development of program materials. Partner Marketing toolkits, etc. • Provide Event Website, On-line Registration and Matchmaking pre -scheduled meetings — including easily available web registration site to include customized development of registration inquiries for effective matchmaking meetings. • Professional Experienced Onsite Administrative Support — GBS' onsite professional event staff has provided hundreds of government conferences ranging from 100 to 5,000 attendees. GBS will provide staff to work in the areas of registration, exhibition hall, workshop and matchmaking locations. • Small Business Industry Support — GBS has strategic partnerships with local, state and federal industry organizations that provide small business acquisition training and events to local small businesses to help increase small business agency socio economic goals. • Event Evaluation — GBS will customize and collect attendee and participant survey assessments and provide a detailed evaluation report on all required event topics. • Program Management and Content Support— GBS will work closely with City of Miami Procurement staff to ensure we are meeting all event expectations every step of the way. GBS has assisted numerous agencies with content agenda development, speaker management and stakeholder outreach, etc. • Quality Assurance and Customer Support — to include a dedicated help desk available to • Speaker Support — GBS personnel will ensure seamless speaker presentations and accurate promotion of speakers with approved bios, logos, and headshots. • Equipment Set-up — GBS personnel will assist with set up of any equipment necessary and collect any unused conference materials for later use by the government. • Exhibitor Outreach — GBS will locate, coordinate and manage event exhibitors. • Printed Materials —As "green" ecofriendly event management company, all materials will be provided hvirtual form unless, printing is necessary. Agenda, Guest Speaker and Attendee Administration Getting attendees and exhibitors to the right place, at the righttime can be difficult. For this reason, GBS has developed an outreach method focused on two concepts: Attract & Respond. By highlighting City of Miami conference attendance benefits, objectives, and resources, GBS plans to attract all relevant stakeholders (bearing in mind the 350-participant goal) to the City of Miami Conference. As a seasoned event manager, GBS understands that responding to the concerns of registered and potential attendees and exhibitors can directly affect their conference experience. Our professional staff is highly - trained in client services and management to ensure the best response,every time. Our marketing team will disseminate all relevant conference information in a consistent and hi/fashion using: 10 • Scheduled Mass Communication Email Platforms • Scheduled Targeted Social Media Campaigns • GBS Existing Database of Potential Exhibitors These resources allow GBS to have complete control over outreach initiatives in an organized manner. Utilizing existing connections and relationships, Team GBS will work closely with the City of Miami staff to locate, coordinate as well as manage all speakers relevant to the City of Miami's conference goals. In compliance with the needs of the City of Miami, GBS will create and distribute all needed invitational communication documents, upon approval. Additionally, GBS will manage a "help -desk" for attendees to handle all event concerns. Conference Planning GBS will exercise our "award winning" program management, content support and event planningservices to adhere to all SOW req uirements by offering these key phases for effective event outcomes: • Phase One: Planning • Phase Two: Readiness • Phase Three: Execution • Phase Four: Success Table 2. Project Timeline and Deliverables Phase Timeline Descriptio n Deliverables Planning 4+ months before Miami Conferen ce As the event begins to blossom this phase is the natural evolution of any event. The Operational Planning Cycles will shift the priorities of the organizing team to focus on clients, stakeholders and Functional areas eventually transitioning into amore detailed Venue centric operational planning process. • • • • Event Participation Plan Finalized contracts with all vendors (Venue/AV, etc.). Weekly Progress Meetings Bi-weekly progress meetings withVenue Agenda Development Speaker Presentations and speakerguidelines prepared Web/Registration development Determine capacity of venue/attendee ratios (breakout rooms, exhibition space etc.) 11 The Readiness phase will often run concurrentlywith the later stages of the Planning Phase. The Readiness phase will focus on securing all venue, • Weekly Progress Meetings with City of Miami staff • Weekly progress Readine 0-3 months Audio/Visual, signage, recording, speakers and attendees, providing meetings withVenue • Speaker Session ss before Miami Conferen speaker guidelines and management, assistance with agenda development, ensuring all web/registration portalsare coordination callsand finalization • Exhibit or ce accepted and meet requirements of the City of Miami. Begin establishing communication with speakers and/or partners, subject matter experts, City of Miami Political leaders or presenters andother City of Miami invited participants for the entire event. engagements & confirmations • City of Miami branded development for all signageand collateral use • Prepare all event presentations • On -site visit of venue Phase Timeline Descriptio n Deliverables Executio n Miami Conferen ce The exciting part to any meeting/event/ conference, all the planning has been finalized andtested as the event commences operations. GBS will arrive 1-2 days before event date ensuring all AV, signage set-up and on -site requirements are met. All speaker presentations have been secured uploaded and readily available. All name badges, notepads, pens and collateral materials are available. All notebooks and/or training materials approved and available on -site. Adequate GBS staff will be on -site for the entire duration of themeetings available to adhere to any IT, AV and/or any requirements and assistance. Completion of event, GBS staff will provide all signage and room breakdown, cleanup and ensurefacility is left in acceptable manner. • 30 days prior to event date GBS Staffing Plan for full on -site support to be shared with SC staff • Set up of all collateral • Re -Check all AV, and Food and Beverage prior to start of meetings • On -site registration ease • Speaker Presentations all finalizedand uploaded • Action Meeting day before event • A Successful Event! Success 10-45 days after completio n of Miami Conferen ce This phase following the delivery of the eventwillconcentrate on business closure, the evaluation ofthe project, overlay removal and reinstatement, return of venues and the delivery of the of final reports, measurements of success, data analyticsand accounting. • After Action Report • Value-added services • Cost savings report • Survey — to help improve otherCity of Miami events. 12 Registration GBS combines state of the art design with highly customizable and flexible registration portals to accommodate any size event. A detailed and effective registration process paves the way towards a smoothly run event program. Our customized registration system is able to produce real time on demand tracking and accountability reports. The technology this system uses captures all event datafrom the time a person goes to register for the event up through nine to twelve months after the event. It is a unique and secure online registration system. Our Team will host and manage this customized web -based system that supports online registration for all events. The site will include a summary of the event, an agenda, required application fields, and customized event registration form and venue and travel information. Highlights of GBS' registration process will include: J Ability to customize the look and feel of event's website and registration forms J Full 508 compliance for ADA accessibility J Secure data collection with ability to provide numerous reports in real-time J Online registration by type of attendee J All Registered Name Badges J Onsite registration capabilities and onsite name badge creation J Onsite help desk support for attendees GBS understands that not all events are the same and therefore have different requirements. Not only do we have the ability to customize the look and feel of the event's website and registration forms, but it should also be noted that the system we utilize has the capability to collect data and provide numerous reports that can be utilized by both our Team and the City of Miami offices. We plan to effectively manage the event from just one central web portal. GBS will also coordinate and ensure that the event facility is fully equipped with the necessary equipment, latest technology and furnishings to provide a coordinated and barrier -free registration process for attendees. GBS' primary purpose will be to manage, oversee and ensure that the registration and event phases are seamless and efficient for participants, agencies, partners, and City of Miami staff. Audio/Visual/IT Services/Website/Social Media Our team will work with the City of Miami venue selected Audio/Visual(A/V) vendor. If the option is allowable by the venue,our team will look outside the venue to locate the most cost-effective A/V option including any mail order rentals, localor small businesses. If an outside vendor is allowable, ourteam will research and present a breakdown of at least three (3) of the most cost-effective commercial vendors that satisfy the requested A/V components. Ourteam will make every effort to negotiate cost savings whenever possible. In conjunction with the registration portal for attendees, GBS will also provide development for the City of Miami Conference registration website in the style and theme preferred/approved by the City of Miami team. This will be used for the purposes of online registration, conference detailsand attendee customer support. The website will also be used asa main online hub for all social media outreach, where GBS willtailor City of Miami conference social media presence to eachplatform (Facebook, Twitter, etc.), ensuring maximum outreach in each utilizing GBS best practices. In addition, all social media postings will be scheduled in advance to allow for review and approval by the City of Miami staff to ensure accurate representation of 13 conference mission and objectives. Ifslides or overheads are to be used, they will be made available in alternative formats to attendees with visual or auditoryimpairments. If directed, our team will coordinate with the venue or an outside A/V vendor to record the meeting proceedings. Again, our team will research and present a breakdown of at least three (3)of the most cost-effective commercial vendors that satisfy the requested recording components.The team will ensure full 508 compliance of finalized recording to ensure accessibility and adherence to 508 compliances in dissemination. Our team will review the final product in consultation with the City of Miami team and ensure any edits are completed as requested. Marketing GBS understands that today we need so much more than just traditional advertising and marketing methods. Our marketing staff is versatile, innovative, and above all, integrated with the sales and marketing objectives our clients. Through targeted ads, email campaigns, and innovative graphic design, GBS will develop a strategic marketing plan based on the following: J Perfect Timing: utilizing "perfect timing" software we will ensure that information is disseminated at optimal client -specific opening times to maximize outreach initiatives. J Social Media Management: GBS will manage and streamline all outgoing posts under one platform in order to schedule, edit, and disseminate relevant information in an organized manner. J Targeted Ad Campaigns: GBS will work alongside the City of Miami team to reach target audiences through participant -specific adverts and campaigns. J Partner Toolkits: customized and tailored messaging is important to avoid event confusions. GBS will prepare City of Miami approved content and branding to be shared with all event partners aligning all marketing messaging. Status Reporting GBS will provide a Monthly &Weekly Status Report that will consist of a technical progress report and financialstatus report. GBS understands this report will be used by the Government to assess the adequacy ofthe resources proposed by the contractor to accomplish the work contained in this SOW and providestatus of GBS' progress in achieving tasks and producing deliverables. The report will include Contract/order summary information, work completed during the specified period, milestone schedule information, problem resolution, travel plans, and staff hour summary. GBS strives in using electronic methods of communication in order to minimize or eliminate unnecessary paperwork. Status briefing meetings may be conducted in person, via web conference or conference call as needed. 14 Program Materials and Signage GBS will provide sample graphic services for marketing and informational materials in support of the City of MiamiConference, in electronic (including mobile) and physicalformat, through the development of layouts, Miami eventbranded agendas, conference schedules, onsite materials for the implementation of the event including but not limited to: welcome packets, name badges, attendee communications (confirmations and FAQ documents), online event agendas, program booklets, and signage coordination, as well as general educational information related to the City of Miami Conference. All required documents will be made available prior to dissemination for approval from the City of Miami. GBS will also: • Provide flip charts/easels, post -it notes, and markers as needed for interactive sessions. • Develop and print the conference program and any additional material as needed. • Arrange handouts, surveys and programs etc. as needed. • All needed materials will be created using City of Miami branding guidelines. Exhibitor Coordination — Partner and Large Prime Contractors GBS will ensure that all outreach and registration to potential exhibitors prior to the event is coordinated in accordance to the exhibitor requirements of the City of Miami conference. With over 25 years of experience in conference planning, exhibitor engagement, space planning, fee collections and exhibitor signage coordination, our team has the capabilities to obtain the right exhibitors and engage their participation for the City of Miami conference. GBS will also coordinate with exhibitors to ensure the proper allotment given the specifications of the venue proposed by the City of Miami conference space, in addition to serving as their point of contact toensure exhibitor satisfaction and compliance. Event On -Site Support GBS will provide the City of Miami with top quality level personnel for on -site support to include: • General staff support: GBS will provide pre-, during, and post -meeting staff support for City of Miami staff. GBS will provide the needed staff members to support guest registration, ensure meeting materials and signage are in order. GBS will conduct weekly pre- and post -meetings with the City of Miami team. • Pre -event support: GBS will organize and conduct pre -event meetings with the City of Miami event planning committee. • Materials management: GBS will provide any materials, such as name badges, name tents, agendas, presentation copies, signage, tablets/pens, easels post -its etc. for the attendees and presented at registration to the attendees. GBS understands that the City of Miami will produce/reproduce materials and will provide the agenda prior to the conference for coordination with GBS. • General coordination of event logistics: GBS will assist program participants for meeting location, directions, and suggestions while visiting, and other logistical information. Further, GBS will be responsible for shipping any equipment or materials, as necessary for proper execution of the contract requirements, and for ensuring the security of the equipment and materials while at the facility. Post -Event Survey, Letters of Appreciation and Lessons -Learned With guidance from the City of Miami, GBS will draft an evaluation methodology and survey thatwill be submitted for review and approval prior to the event. GBS will also share "best practices"utilizing 15 by other events for maximum survey results. The evaluation survey will allow attendees toprovide valuable feedback on the success of the event and will include a section where attendees willbe able to comment and give suggestions for future events. The evaluation survey will be provided to participants in hard copy format and/or in an online link following the event. Electronic distribution allows for "greener" practices by cutting down on print needs. In addition, online surveys allow for a faster turnaround of results. The completed results will then be reviewed and analyzed to be included in the final report provided to the City of Miami team following the event to be used for future planning purposes. In addition, GBS will coordinate with the City of Miami to draft letters of appreciation once the event has transpired to be sent to designated attendees. Upon approval, their letter will include, but not limited to, event achievements, measurable references, and contact information. Speaker Management GBS will serve as the Conference concierge for speakers. GBS will also designate one Point of Contact (POC) for conference speakers and one for up to 50 VIP speakers. GBS will assist them wherever required, encompassing preparation and adaptation of their slides into a standard format, if appropriate. This includes requesting and compilation of speaker biographies for the City of Miami conference. All speakers will be briefed well in advance of time schedules for deadlines for presentations and rehearsal times. Additionally, GBS will ensure any necessary equipment required to support speaker presentations with the A/V capabilities are provided. Moreover, the conference website can be personalized to showcase speaker presentations, biographies and other highlights prior to the conference upon request from the City of Miami event staff. Venue Liaison In accordance to with the specific details of the City of Miami conference, GBS will produce an Event Operational Program (EVP) which contains points of contact, access and set up times, timings, meeting space, room layouts, catering, approved exhibitors, set up instructions and emergency information. A GBS Venue Liaison will work with the City of Miami staff on finalization of the EVP for the purposes of ensuring successful conference rehearsals and proper coordination between the venue and hotels. • 0 0 f g� 00 1-:_. 0 0 El a-. 000 OCECE. 16 GBS' Venue Liaison will also inform and update the City of Miami planning team, attendees, as wellas all other pertinent parties, with any necessary information prior or during the conference via inperson document or electronically. Small Business Matchmaking: GBS understands that one-on-one matchmaking meetings are face-to-face meetings that are invaluable in forging alliances between small businesses and government agencies; large primes, partnering organizations and key government officials. Each meeting opens up endless business opportunities by providing businesses with one-on-one exposure to potential contracts. GBS will work alongside the City of Miami team to ensureall one-on-one meetings adhere to small business program requirements. GBS has the ability to communicate with both meeting recipients and provide a brief description of what their one-on-one meeting entails and "how to" best prepare for their proposed meeting. Our main goal is to provide all government agency representatives with viable small businesses, so that effective business meetings can be conducted, resulting in long lasting opportunities. We like tothink of one-on-one meetings as "Business Speed Dating". Just like a first date you have a shortamount of time to get acquainted and make a memorable first impression. A certain amount of courting is involved. Dinner, flowers and chocolate are not required but professionalism, patience and persistence are. All one-on-one meetings will be pre -scheduled and will be 10 minutes, providing an opportunity for prospective contractors to meet with federal and prime contractor staff to discuss upcoming prime and subcontracting opportunities as well as share general and specific contracting capabilities. All matches will be pre -scheduled to meeting federal agency staff and prime contractor requests, such as, NAICS, small business certifications, Miami -Dade County SBEs, Department of Transportation DBEs, (8(a), WOSB, Hub -zone, SDVOSB, IDIQ, GWACs, etc). GBS personnel will provide assistance to include answering questions about the one-on-one process and schedules. The total matchmaking time allotted for each event will be at the discretion of the agenda and what the event committee prefers. GBS recommends that the matchmaking not conflict with session times (if applicable). Personnel and Qualification Requirements: GBS personnel's expertise will enable them to manage and coordinate the program management requirements of the contract without resulting in disruption or additional costs of any scheduled activities. A detailed contingency plan will be executed and reinforced by each GBS staff member that will ensure that the event is properly manned with courteous, professional, cleared staff, proper equipment and that all deliverables are conducted on time with no delays. GBS team members attirewill be easily identifiable when onsite and at all meetings unless otherwise informed. If for some unforeseen reason, any member of GBS that is not capable of fulfilling the obligations of this contract (due to an extreme emergency or performance), GBS will notify the City of Miami and replace them with someone whose qualifications meet or exceed the qualifications of the original proposal. Section 508 Compliance Upon the request of employees or other persons with disabilities attending on official business, GBS will arrange necessary and reasonable accommodations and ensure that the impaired individuals have the necessary information to make their registration process and time at the conference without incident. 17 Deliverables and Schedule GBS understands that the deliverables shall be provided as reproducible electronic files in MicrosoftOffice products unless otherwise noted and shall be sent via email. If any electronic files are toolarge to send via email, they can have uploaded to an FTP site for transfer. A transmittal letter, without enclosures, shall be forwarded to the Contracting Officer. An electronic copy of the letter shall be transmitted to the City of Miami Contracting official. GBS is ready to begin working withthe City of Miami staff immediately to deliver a successful event. The following estimated timeline is subject to a contract start date, all deliverables will be completed by GBS, as follows: Deliverable Schedule/Quantity Approximate Date(s) if Contract Start is 1 Conference Agenda 30 days after contract award 10/28/2024 2 Guest speaker and attendeecommunication and administration Ongoing and as needed 3 Conference planning meetingadministration • Agendas due 5 days prior tomeetings • Minutes due 5 daysfollowing meetings • List of action items and statusdue 5 days after meetings Weekly meetings startingthe week of 11/01/24 (Zoom meetings or in person meetings as needed) 4 Advance online and onsiteConference registration support • Online registration service due 30 days after contract award • Registration support and registration fee collection ongoing and as needed • Onsite registration support due during Conference 11/01/24 5 Conference website and social media marketing 30 days after contract awardand ongoing maintenance 1 1 /15/24 6 Final IT, A/V, stage, and exhibitrequirements 30 days prior to Conference 1/22/25 7 Conference advertising Ongoing and as needed 8 Weekly status briefings and reports 15 days after contract and updated weekly Ongoing each week 9 Final Conference program materials and signage 15 days prior to Conference 2/05/25 18 10 Exhibitor coordination • Online registration service due30 days after contract award • Exhibit space managementongoing and as needed • Registration support and feecollection ongoing and as needed • Onsite support duringConference 1/03/25 11 Onsite Conference support Onsite during Conference On Going 02/18 — 02/2125 12 Conference follow-up: post -event survey, letters of appreciation, lessons- learnedand related items 45 days after Conference 04/15/25 13 Speaker management Final session chairs, topics, and presentations due 30 days prior toConference 01/23/25 14 Venue liaison and room blockManagement, as needed Ongoing and as needed 19 EXHIBIT B COMPENSATION Pricing & Cost: DESCRIPTION COST Initial Payment: Due upon execution of agreement. Receipt of the Initial Payment shall constitute notice to proceed. $10,000.00 Progress Payment 1: Event Support Services to include, Agenda Development, Speaker Management & Communications, Outreach and Marketing for 200 to 350 Attendees — Event location Jungle Island, Miami, FL. $10,000.00 Progress Payment 2: Event Registration website goes live, event monitoring begins, and support will be continuously until event date. $3,000.00 Final Payment: Business Pre -scheduled Matchmaking, Exhibition Partner Outreach (Pop-up Partners) and small business Coordination for 200 to 350 attendees. $12,000.00 20 EXHIBIT C INSURANCE REQUIREMENTS Commercial General Liability A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence General Aggregate Limit Personal and Adv. Injury Products/Completed Operations B. Endorsements Required City of Miami listed as additional insured Contingent & Contractual Liability Primary Insurance Clause Endorsement II. Business Automobile Liability $1,000,000 $ 2,000,000 $ 1,000,000 $ 1,000,000 A. Limits of Liability Bodily Injury and Property Damage Liability Combined Single Limit Owned/Scheduled Autos Including Hired, Borrowed or Non -Owned Autos Any One Accident $ 1,000,000 B. Endorsements Required City of Miami as additional insured III. Worker's Compensation Limits of Liability Statutory -State of Florida Waiver of Subrogation Employer's Liability A. Limits of Liability $100,000 for bodily injury caused by an accident, each accident $100,000 for bodily injury caused by disease, each employee $500,000 for bodily injury caused by disease, policy limit IV. Professional Liability/Errors and Omissions Coverage/Cyber Combined Single Limit Each Claim General Aggregate Limit Retro Date Included $1,000,000 $1,000,000 Expert Consultant agrees to maintain professional liability/Errors & Omissions coverage, along with Network Security and Privacy Injury (Cyber) coverage for a minimum of 1 year after termination of the contract. The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer in accordance to policy provisions. Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above: The company must be rated no less than "A-" as to management, and no less than "Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. 22 / ACORN® CERTIFICATE OF LIABILITY INSURANCE �...---- DATE (MM/DD/YYYY) 11 /18/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Legacy III Insurance Agency Inc. GreatFlorida Insurance -Palmetto Bay 9811 Ave WayneADDRESS: PALMETTO BAY FL 33157 CONTNAME: ACT Abby Torres PHONE FAX Ext): (305) 256-0616 (AA//C, No): (786) 522-1889 E-MAIL abb firstle ac ins.com y� g y INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: HISCOX INSURANCE CO. INSURED GBS Consulting Services LLC 16774 NW 14th Ct Pembroke Pines FL 33028 INSURERS: Employers Preferred Insurance Company INSURER C: INSURER D : INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFFF (MM/DD/YY POLICY EXP D/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y P104.089.083 n1 `"► v` J /2024 `/ 11/06/2025 EACH OCCURRENCE $ 1,000,000.00 CLAIMS -MADE X OCCUR DAMAGE O RENTED PREM SES(Ea occurrence) $ 1 OO,000.00 MED EXP (Any one person) $ 5,000.00 PERSONAL&ADVINJURY $ 1,000,000.00 GEN'L X AGGREGATE POLICY OTHER: LIMIT APPLIES PRO JECT PER: LOC GENERAL AGGREGATE $ 2,000, 000.00 PRODUCTS - COMP/OP AGG $ 2,000,000.00 $ A AUTOMOBILE XHIRED LIABILITY ANY AUTO OWNED AUTOS ONLY AUTOS ONLY x/ /� SCHEDULED AUTOS NON -OWNED AUTOS ONLY Y Y ` , P104.089. w I` . `, ✓ 11/06/2024 11/06/2025 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000.00 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB O OCCUR CLAIMS -MADE O EACH OCCURRENCE AGGREGATE $ DED RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE ECUTIVE OFFICER/MEMBEEREXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y/ N N /A Y E1G5771930-00 11/08/2024 11/08/2025 �/ /� PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 100,000.00 E.L. DISEASE - EA EMPLOYEE $ 100,000.00 E.L. DISEASE - POLICY LIMIT $ 500,000.00 A Professional Liability/Errors and Omissions Coverage P104.089.082 11/06/2024 11/06/2025 Each Claim Aggregate Limit No Deductible $1,000,000.00 $1,000,000.00 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Miami is listed as additional insured with respect to General Liability and Auto Liability. Policy is primary and non-contributory. Retroactive Date: 11/06/2024 CERTIFICATE HOLDER CANCELLATION City of Miami - Department of Procurement 444 SW 2nd Ave 6th Floor Miami FL 33130 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ros '"� ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD From: To: Cc: Subject: Date: Attachments: Gomez Jr., Francisco (Frank) Carbonell. Aileen Quevedo, Terry; Aviles, Yesenia RE: PROCUREMENT INSURANCE REVIEW FOR GBS CONSULTING SERVICES LLC COI Monday, November 18, 2024 2:30:47 PM image002.pnq image003.pnq image004.pnq image005.pnq image009.pnq Perfect, thanks. Frank Gomez, PIAM, CPI I Property & Casualty Manager City of Miami Risk Management (305) 416-174o Office (3o5) 416-1760 Fax fgomez@miamigoy.com F c' "Serving, Enhancing, and Transforming our Community" From: Carbonell, Aileen <ACarbonell@miamigov.com> Sent: Monday, November 18, 2024 2:29 PM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com> Cc: Quevedo, Terry <TQuevedo@miamigov.com>; Aviles, Yesenia <YAviles@miamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR GBS CONSULTING SERVICES LLC COI As requested, see attached for review. Should you have any questions or concerns, please do not hesitate to contact me at information listed below. Kind regards, Aileen Carbonell, MPA Procurement Contracting Officer Department of Procurement 444 SW 2nd Avenue, 6FL Miami, FL 33130 Office: (305) 416-1922 eFax: (305) 400-5070 Email: aarbonell@miami.gov Website: https://www.miami.gov/Government/Dep rn nts-Organizations/Procurement Vendor Registration: https://www.miami.gov/Bu4tZ ss-Li enses/Doing-Business-with-the- City/Register-as-a-City-Supplier-Vendor Q "Serving, Enhancing, and Transformin urtmml (y" Mission: The City of Miami Depar of Pro) rement's mission is to ethically procure quality goods and services, design, c ns r ctiq�'al�d construction management services at the best value for the City, w 'providing `excellent customer service, process efficiency, transparency, fairness, co petition, accountability, and maintaining public trust. `i Please consider the environment before printing this e-mail CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Gomez Jr., Francisco (Frank) <FGomezl@miamigov.com> Sent: Monday, November 18, 2024 1:26 PM To: Carbonell, Aileen <ACarbonellPmiamigov.com> Cc: Quevedo, Terry <TQuevedo( miamigov.com>; Aviles, Yesenia <YAvilesPmiamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR GBS CONSULTING SERVICES LLC COI Hi Aileen, Per our conversation, please add the policy information relative to the hired and non owned auto coverage. The rest is fine. Thanks, Frank Gomez, PIAM, CPI I Property & Casualty Manager City of Miami Risk Management (305) 416-174o Office 0.' ACb fgomez@miamigov.com �, O N (305) 416-176o Fax FG "Serving, Enhancing, and Transforming our Community" From: Carbonell, Aileen <ACarbonellPmiamigov.com> Sent: Monday, November 18, 2024 1:22 PM To: Gomez Jr., Francisco (Frank) <FGomezPmiamigov.com> Cc: Quevedo, Terry <TQuevedo( miamigov.com>; Aviles, Yesenia <YAvilesPmiamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR GBS CONSULTING SERVICES LLC COI Good morning, Please find revised certificate attached. Thank you. Should you have any questions or concerns, please do not hesitate to contact me at information listed below. Kind regards, Aileen Carbonell, MPA Procurement Contracting Officer Department of Procurement 444 SW 2nd Avenue, 6FL Miami, FL 33130 Office: (305) 416-1922 eFax: (305) 400-5070 Email: acarbonell@miami.gov Website: https://www.miami.gGobernepartments- Organizations/Procuremen Vendor Registration: htt 4 w . iarni.gov/Business-Licenses/Doing-Business- with-the-City/Register-as-a-City upplier-Vendor "Serving, Enhancing, and Transforming our Community" Mission: The City of Miami Department of Procurement's mission is to ethically procure quality goods and services, design, construction and construction management services at the best value for the City, while providing excellent customer service, process efficiency, transparency, fairness, competition, accountability, and maintaining public trust. `i Please consider the environment before printing this e-mail CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Carbonell, Aileen Sent: Tuesday, November 12, 2024 11:50 AM To: Gomez Jr., Francisco (Frank) <FGomezPrniamigov.com> Cc: Quevedo, Terry <TQuevedo(@miamigov.com>; Aviles, Yesenia <YAvilesPmiamigov.com> Subject: PROCUREMENT INSURANCE REVIEW FOR GBS CONSULTING SERVICES LLC COI Importance: High Good morning, Please review the insurance attached at your earliest convenience and advise if adequate according to insurance requirements contained therein. Thank you! Kind regards, QO Q Aileen Carbonell, MPA Procurement Contracting O''fi er�/0 Department of Procurement NVIPO 444 SW 2nd Avenue, 6FL A • Office: (305) 416-1922 �. eFax: (305 00-5070 Email: acarbonell@,miami.gov "Serving, Enhancing, and Transforming our Community" CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. EXHIBIT AFFIDAVIT-1 SECTION 787.06, FLORIDA STATUTES (2024) 26 EXHIBIT E ANTI -HUMAN TRAFFICKING AFFIDAVIT The undersigned affirms, certifies, attests, and stipulates as follows: a. The entity is a non -governmental entity authorized to transact business in the State of Florida and in good standing with the Florida Department of State, Division of Corporations. b. The nongovernmental entity is either executing, renewing, or extending a contract (including, but not limited to, any amendments, as applicable) with the City of Miami ("City") or one of its agencies, authorities, boards, trusts, or other City entity which constitutes a governmental entity as defined in Section 287.138(1), Florida Statutes (2024). c. The nongovernmental entity is not in violation of Section 787.06, Florida Statutes (2024), titled "Human Trafficking." d. The nongovernmental entity does not use "coercion" for labor or services as defined in Section 787.06, Florida Statutes (2024), attached and incorporated herein as Exhibit Affidavit-1. 2. Under penalties of perjury, l declare the following: a. I have read and understand the foregoing Anti -Human Trafficking Affidavit and that the facts, statements and representations provided in Section 1 are true and correct. b. 1 am an officer or a representative of the nongovernmental entity authorized to execute this Anti - Human Trafficking Affidavit, Nongovernmental Entity: GIBS Consulting Services LLC Name: Lourdes Martin -Rosa Officer Title: President Signature of Officer: Office Address: 16774 NW 14th CT. Pembroke Pines, FL 3302E Email Address:Lmr@govbizsolutionS.Cormain Phone Number: 305-505-8050 FEIN No. 93480&511_ /_ STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument was sworn to and subscribed b fore me by means off physical presence or 0 online notarization, this , day of t,.Icy,/ 34- by J .:(..41 rAcittwl asi ie authorized officer or representative for the nongovernmental entity.. He/she is personally known to we or has produced as identification. (NOTARY PUBLIC SEAL) 5,111414iiiiiiitieeii/ iii My Commission Expires: .`=' 3p X Puez/.�., MY COMMISSION • EXPIRI+S 8-14-2Q2a OF,.•'..\?, /6'r1C1 Pir l tll ll•',+ 25 Signature of Person Taking Oath (Printed, Typed. or Stamped Name of Notary Public) Select Year: 2024 v The 2024 Florida Statutes Go Title Chapter 787 View Entire XLVI KIDNAPPING; CUSTODY OFFENSES; HUMAN TRAFFICKING; AND RELATED Chapter CRIMES OFFENSES 787.06 Human trafficking.— (1)(a) The Legislature finds that human trafficking is a form of modern-day slavery. Victims of human trafficking are young children, teenagers, and adults. Thousands of victims are trafficked annually across international borders worldwide. Many of these victims are trafficked into this state. Victims of human trafficking also include citizens of the United States and those persons trafficked domestically within the borders of the United States. The Legislature finds that victims of human trafficking are subjected to force, fraud, or coercion for the purpose of sexual exploitation or forced labor. (b) The Legislature finds that while many victims of human trafficking are forced to work in prostitution or the sexual entertainment industry, trafficking also occurs in forms of labor exploitation, such as domestic servitude, restaurant work, janitorial work, sweatshop factory work, and migrant agricultural work. (c) The Legislature finds that traffickers use various techniques to instill fear in victims and to keep them enslaved. Some traffickers keep their victims under lock and key. However, the most frequently used practices are less obvious techniques that include isolating victims from the public and family members; confiscating passports, visas, or other identification documents; using or threatening to use violence toward victims or their families; telling victims that they will be imprisoned or deported for immigration violations if they contact authorities; and controlling the victims' funds by holding the money ostensibly for safekeeping. (d) It is the intent of the Legislature that the perpetrators of human trafficking be penalized for their illegal conduct and that the victims of trafficking be protected and assisted by this state and its agencies. In furtherance of this policy, it is the intent of the Legislature that the state Supreme Court, The Florida Bar, and relevant state agencies prepare and implement training programs in order that judges, attorneys, law enforcement personnel, investigators, and others are able to identify traffickers and victims of human trafficking and direct victims to appropriate agencies for assistance. It is the intent of the Legislature that the Department of Children and Families and other state agencies cooperate with other state and federal agencies to ensure that victims of human trafficking can access social services and benefits to alleviate their plight. (2) As used in this section, the term: (a) "Coercion" means: 1. Using or threatening to use physical force against any person; 2. Restraining, isolating, or confining or threatening to restrain, isolate, or confine any person without lawful authority and against her or his will; 3. Using lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined; 4. Destroying, concealing, removing, confiscating, withholding, or possessing any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person; 5. Causing or threatening to cause financial harm to any person; 6. Enticing or luring any person by fraud or deceit; or 27 7. Providing a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person for the purpose of exploitation of that person. (b) "Commercial sexual activity" means any violation of chapter 796 or an attempt to commit any such offense, and includes sexually explicit performances and the production of pornography. (c) "Financial harm" includes extortionate extension of credit, loan sharking as defined in s. 687.071, or employment contracts that violate the statute of frauds as provided in s. 725.01. (d) "Human trafficking" means transporting, soliciting, recruiting, harboring, providing, enticing, maintaining, purchasing, patronizing, procuring, or obtaining another person for the purpose of exploitation of that person. (e) "Labor" means work of economic or financial value. (f) "Maintain" means, in relation to labor or services, to secure or make possible continued performance thereof, regardless of any initial agreement on the part of the victim to perform such type service. (g) "Obtain" means, in relation to labor, commercial sexual activity, or services, to receive, take possession of, or take custody of another person or secure performance thereof. (h) "Services" means any act committed at the behest of, under the supervision of, or for the benefit of another. The term includes, but is not limited to, forced marriage, servitude, or the removal of organs. (i) "Sexually explicit performance" means an act or show, whether public or private, that is live, photographed, recorded, or videotaped and intended to arouse or satisfy the sexual desires or appeal to the prurient interest. (j) "Unauthorized alien" means an alien who is not authorized under federal law to be employed in the United States, as provided in 8 U.S.C. s. 1324a(h)(3). The term shall be interpreted consistently with that section and any applicable federal rules or regulations. (k) "Venture" means any group of two or more individuals associated in fact, whether or not a legal entity. (3) Any person who knowingly, or in reckless disregard of the facts, engages in human trafficking, or attempts to engage in human trafficking, or benefits financially by receiving anything of value from participation in a venture that has subjected a person to human trafficking: (a)1. For labor or services of any child younger than 18 years of age or an adult believed by the person to be a child younger than 18 years of age commits a felony of the first degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. 2. Using coercion for labor or services of an adult commits a felony of the first degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. (b) Using coercion for commercial sexual activity of an adult commits a felony of the first degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. (c)1. For labor or services of any child younger than 18 years of age or an adult believed by the person to be a child younger than 18 years of age who is an unauthorized alien commits a felony of the first degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. 2. Using coercion for labor or services of an adult who is an unauthorized alien commits a felony of the first degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. (d) Using coercion for commercial sexual activity of an adult who is an unauthorized alien commits a felony of the first degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. (e)1. For labor or services who does so by the transfer or transport of any child younger than 18 years of age or an adult believed by the person to be a child younger than 18 years of age from outside this state to within this state commits a felony of the first degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. 2. Using coercion for labor or services who does so by the transfer or transport of an adult from outside this state to within this state commits a felony of the first degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. (f)1. For commercial sexual activity who does so by the transfer or transport of any child younger than 18 years of age or an adult believed by the person to be a child younger than 18 years of age from outside this state to within this state commits a felony of the first degree, punishable by imprisonment for a term of years not exceeding life, or as provided in s. 775.082, s. 775.083, or s. 775.084. 28 2. Using coercion for commercial sexual activity who does so by the transfer or transport of an adult from outside this state to within this state commits a felony of the first degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. (g) For commercial sexual activity in which any child younger than 18 years of age or an adult believed by the person to be a child younger than 18 years of age, or in which any person who is mentally defective or mentally incapacitated as those terms are defined in s. 794.011(1), is involved commits a life felony, punishable as provided in s. 775.082(3)(a)6., s. 775.083, or s. 775.084. For each instance of human trafficking of any individual under this subsection, a separate crime is committed and a separate punishment is authorized. (4)(a) Any parent, legal guardian, or other person having custody or control of a minor who sells or otherwise transfers custody or control of such minor, or offers to sell or otherwise transfer custody of such minor, with knowledge or in reckless disregard of the fact that, as a consequence of the sale or transfer, the minor will be subject to human trafficking commits a life felony, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. (b) Any person who, for the purpose of committing or facilitating an offense under this section, permanently brands, or directs to be branded, a victim of an offense under this section commits a second degree felony, punishable as provided in s. 775.082, s. 775.083, or s. 775.084. For purposes of this subsection, the term "permanently branded" means a mark on the individual's body that, if it can be removed or repaired at all, can only be removed or repaired by surgical means, laser treatment, or other medical procedure. (5) The Criminal Justice Standards and Training Commission shall establish standards for basic and advanced training programs for law enforcement officers in the subjects of investigating and preventing human trafficking crimes. Every basic skills course required for law enforcement officers to obtain initial certification must include training on human trafficking crime prevention and investigation. (6) Each state attorney shall develop standards of instruction for prosecutors to receive training on the investigation and prosecution of human trafficking crimes and shall provide for periodic and timely instruction. (7) Any real property or personal property that was used, attempted to be used, or intended to be used in violation of this section may be seized and shall be forfeited as provided by the Florida Contraband Forfeiture Act. After satisfying any liens on the property, the remaining proceeds from the sale of any property seized under this section and owned by a defendant convicted of a violation of this section must first be allocated to pay any order of restitution of a human trafficking victim in the criminal case for which the owner was convicted. If there are multiple human trafficking victims in the criminal case, the remaining proceeds must be allocated equally among the victims to pay restitution. If the proceeds are sufficient to pay any such order of restitution, any remaining proceeds must be disbursed as required by s. 932.7055(5)-(9). (8) The degree of an offense shall be reclassified as follows if a person causes great bodily harm, permanent disability, or permanent disfigurement to another person during the commission of an offense under this section: (a) A felony of the second degree shall be reclassified as a felony of the first degree. (b) A felony of the first degree shall be reclassified as a life felony. (9) In a prosecution under this section, the defendant's ignorance of the victim's age, the victim's misrepresentation of his or her age, or the defendant's bona fide belief of the victim's age cannot be raised as a defense. (10)(a) Information about the location of a residential facility offering services for adult victims of human trafficking involving commercial sexual activity, which is held by an agency, as defined in s. 119.011, is confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution. This exemption applies to such confidential and exempt information held by an agency before, on, or after the effective date of the exemption. (b) Information about the location of a residential facility offering services for adult victims of human trafficking involving commercial sexual activity may be provided to an agency, as defined in s. 119.011, as necessary to maintain health and safety standards and to address emergency situations in the residential facility. (c) The exemptions from s. 119.07(1) and s. 24(a), Art. I of the State Constitution provided in this subsection do not apply to facilities licensed by the Agency for Health Care Administration. 29 (11) A victim's lack of chastity or the willingness or consent of a victim is not a defense to prosecution under this section if the victim was under 18 years of age at the time of the offense. (12) The Legislature encourages each state attorney to adopt a pro -prosecution policy for human trafficking offenses, as provided in this section. After consulting the victim, or making a good faith attempt to consult the victim, the state attorney shall determine the filing, nonfiling, or diversion of criminal charges even in circumstances when there is no cooperation from a victim or over the objection of the victim, if necessary. (13) When a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services as defined in this section. For purposes of this subsection, the term "governmental entity" has the same meaning as in s. 287.138(1). History.—s. 2, ch. 2004-391; s. 1, ch. 2006-168; s. 5, ch. 2012-97; s. 300, ch. 2014-19; s. 7, ch. 2014-160; s. 96, ch. 2015-2; s. 2, ch. 2015-147; s. 3, ch. 2016-24; s. 25, ch. 2016-105; s. 4, ch. 2016-199; s. 2, ch. 2020-49; s. 2, ch. 2021-189; s. 3, ch. 2023-86; s. 7, ch. 2024- 184. Copyright © 1995-2024 The Florida Legislature • Privacy Statement • Contact Us 30 Olivera, Rosemary From: Gandarilla, Aimee Sent: Tuesday, January 7, 2025 8:15 AM To: Hannon, Todd Cc: Olivera, Rosemary; Brown, Sadie; Roberts, Frankeetha Subject: Executed Expert Consultant Agreement GBS Consulting Services LLC (matter 24-2195) Attachments: Expert Consultant Agreement GBS Consulting Services LLC (matter 24-2195).pdf Good morning Todd, Please find attached the fully executed copy of an agreement from DocuSign that will be considered an original agreement for your records. Thank you, Aimee) candcailiai Procurement Assistant City of Miami Procurement Department 444 SW 2nd Avenue, 6thfloor, Miami, FL 33130 P (305) 416-1906 F (305) 400-5073 E agandarilla@miami.gov "Serving, Enhancing, and Transforming our Community" i