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HomeMy WebLinkAboutMaster ReportCity of Miami Master Report Enactment Number: R-25-0531 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 18553 File Type: Resolution Status: ADOPTED Revision: Controlling Body: City Commission File Name: Accept - RFP - Insurance Brokerage Services Introduced: 11/19/2025 Requesting Dept: Department of Risk Management Final Action Date: 12/11/2025 Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-86(C)(6)B OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), APPROVING THE CITY MANAGER'S AWARD RECOMMENDATION FOR REQUEST FOR PROPOSALS NO. 1471386, ATTACHED AND INCORPORATED AS EXHIBIT "A," AND AUTHORIZING CONTRACT NEGOTIATIONS WITH RISK MANAGEMENT ASSOCIATES, INC. ("CONTRACTOR") FOR THE PROVISION OF INSURANCE BROKERAGE SERVICES FOR THE RISK MANAGEMENT DEPARTMENT ("SERVICES") FOR AN INITIAL TERM OF THREE (3) YEARS WITH TWO (2) OPTION(S) TO RENEW FOR ADDITIONAL ONE-YEAR TERMS IN AN ESTIMATED CONTRACT AMOUNT OF TWO MILLION NINE HUNDRED SIXTEEN THOUSAND NINE HUNDRED AND 00/100 DOLLARS ($2,916,900.00), CONSISTING OF ESTIMATED ANNUAL FEES OF ($574,380.00) FOR THE INITIAL THREE-YEAR TERM PER YEAR, FIVE HUNDRED EIGHTY NINE THOUSAND THREE HUNDRED EIGHTY AND 00/100 DOLLARS ($589,380.00) FOR RENEWAL YEAR ONE, AND SIX HUNDRED FOUR THOUSAND THREE HUNDRED EIGHTY AND 00/100 DOLLARS ($604,380.00) FOR RENEWAL YEAR TWO; ALLOCATING FUNDS FOR THIS PURPOSE FROM THE VARIOUS SOURCES OF FUNDS FROM THE RISK MANAGEMENT DEPARTMENT'S OPERATING BUDGET, OR OTHER LEGALLY AVAILABLE FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH CONTRACTOR FOR THE SERVICES, CONSISTENT WITH THE TERMS SET FORTH HEREIN; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATION Notes: Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. Links: Attachments: 18553 Exhibit (PDF) 18553 Back -Up Documents (PDF) History of Legislative File: Revision: Acting Body: Date: Action: Result: City of Miami Page 1 of 2 Printed on: 1/6/2026 David Ruiz Marie Gouin Annie Perez Erica T. Paschal Natasha Colebrook -Williams Arthur Noriega V Legislative Division Thomas M. Fossler George K. Wysong III City Commission City Commission City Clerk's Office City of Miami Master Report Enactment Number: 11/20/2025 11/20/2025 12/1/2025 12/1/2025 12/1/2025 12/1/2025 12/2/2025 12/2/2025 12/2/2025 12/11/2025 12/11/2025 12/11/2025 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com R-25-0531 Department Head Review Budget Review Procurement Review Assistant City Manager Review Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting ADOPTED Rendered Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Passed Completed City of Miami Page 2 of 2 Printed on: 1/6/2026