HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #18502
Date: 11/13/2025
Commission Meeting Date: 12/11/2025
Type:
Subject:
Requesting Department: City Manager's
Office
Sponsored By:
District Impacted: All
Resolution
Bid Waiver - Sundari Foundation - Lotus House Meal Program
Purpose of Item:
It is respectfully recommended that the Miami City Commission adopt the attached
resolution, by a four -fifths (4/5/ths) affirmative vote, ratifying, confirming and approving
the City Manager's written finding that competitive negotiation methods are not
practicable for the selection of the Sundari Foundation, Inc., dba Lotus House in the
amount of $25,000.00 from the FY 2025-2026 City of Miami's General Funds.
Background of Item:
Sundari Foundation, Inc., dba Lotus House, is a 501(c)(3) organization that focuses on
helping homeless women and youth within the City of Miami. The Lotus House Program
includes the provision of food and meals for women, youth, and children experiencing
homelessness. Together with the City of Miami Department of Human Services, the
Lotus House Program will serve meals to an estimated nine hundred (900) plus women
and youth annually at the Lotus House located at 217 NW 15 Street, Miami, FL 33136.
This is a continuation of an existing program that began in 2018.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
General Account No:00001.980000.882000.0.0.
Department of Human Services
City Manager's Office
City Manager's Office
Office of Management and Budget
Office of Management and Budget
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Legislative Division
Office of the City Attorney
Reviewed B
David Gilbert
Natasha Colebrook -Williams
Arthur Noriega V
Aniska Elliott
Marie Gouin
Valentin J Alvarez
Domini J. Gibbs
George K. Wysong III
Maricarmen Lopez
Valentin J Alvarez
Domini J. Gibbs
Department Head Review
Deputy City Manager Review
City Manager Review
Budget Analyst Review
Budget Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Legislative Division Review
ACA Review
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
11/13/2025 10:38 AM
11/24/2025 8:52 AM
11/25/2025 6:04 PM
11/26/2025 10:48 AM
11/26/2025 11:26 AM
12/01/2025 12:28 PM
12/02/2025 5:28 PM
12/02/2025 5:59 PM
12/11/2025 9:00 AM
01/05/2026 12:10 PM
01/14/2026 1:56 PM
Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 01/14/2026 4:38 PM
Office of the City Clerk City Clerk's Office Rendered Completed 01/15/2026 10:36 AM
City of Miami
Legislation
Resolution
Enactment Number: R-25-0520
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 18502 Final Action Date:12/11/2025
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI,
FLORIDA, AS AMENDED ("CITY CODE"), BY A FOUR FIFTHS (4/5THS)
AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING, ATTACHED
AND INCORPORATED AS EXHIBIT "A," THAT COMPETITIVE NEGOTIATION
METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS
FOR THE CITY OF MIAMI ("CITY") AND WAIVING THE REQUIREMENTS FOR SAID
PROCEDURES; AUTHORIZING THE ALLOCATION OF FUNDS IN A TOTAL
AMOUNT NOT TO EXCEED TWENTY FIVE THOUSAND DOLLARS ($25,000.00),
WITH FUNDS TO BE ALLOCATED AND APPROPRIATED FROM THE NON -
DEPARTMENTAL ACCOUNT NO. 00001.980000.882000.0.0, FOR THE PROGRAM
YEAR FROM OCTOBER 1, 2025 THROUGH SEPTEMBER 30, 2026 ("2025-2026
PROGRAM YEAR") TO THE SUNDARI FOUNDATION, INC., DBA LOTUS HOUSE
ALSO KNOWN AS LOTUS HOUSE WOMEN'S SHELTER, A FLORIDA NOT -FOR -
PROFIT CORPORATION ("SUNDARI FOUNDATION"), TO PROVIDE MEALS AT THE
LOTUS HOUSE LOCATION; FURTHER AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS NECESSARY, ALL IN
FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Sundari Foundation, Inc, dba Lotus House aka Lotus House Women's
Shelter, a Florida not -for -profit corporation ("Sundari Foundation"), focuses on homeless women
and youth in Miami -Dade County through the Lotus House; and
WHEREAS, the Sundari Foundation provides meals through the Lotus House at the
Lotus Village location to an estimated 900 plus women and youth annually ("Program"); and
WHEREAS, the City Manager has made a written finding and recommendation, attached
and incorporated as Exhibit "A," pursuant to Section 18-85(a) of the Code of the City of Miami,
Florida, as amended ("City Code"), that competitive bidding is not practicable or advantageous
to the City; and
WHEREAS, the City wishes to fund and to enter into an agreement with Sundari
Foundation for a total amount not to exceed Twenty Five Thousand Dollars ($25,000.00)
(Funds") for the October 1, 2025 through September 30, 2026 Program Year (2025-2026
Program Year"), with such payments to be funded from the Non -Departmental of Account No.
00001.980000.882000.0.0; to provide meals at the Lotus House; and
WHEREAS, the City Manager is requesting authority from the City Commission to
negotiate and execute any and all documents necessary, all in forms acceptable to the City
Attorney, for said allocation of Funds for said purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. Pursuant to Section 18-85(a) of the City Code, by a four -fifths (4/5ths)
affirmative vote, after an advertised public hearing, the City Manager's written finding, attached
and incorporated as Exhibit "A," that competitive negotiation methods and procedures are not
practicable or advantageous for the City's provision of the Funds for the Program and waiving
the requirements for said procedures, are hereby ratified, approved, and confirmed.
Section 3. The City Manager is authorized' to allocate and appropriate the Funds for the
2025-2026 Program Year to the Sundari Foundation for the Program.
Section 4. The Funds to be allocated from Account No. 00001.980000.882000.0.0.
Section 5. The City Manager is further authorized' to negotiate and execute an
agreement with the Sundari Foundation including any and all other necessary documents,
modifications, and amendments, all in a form acceptable to the City Attorney, to complete the
Funds allocation and appropriation, for the Program for the 2025-2026 Program Year.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ge Wy j ng III, C y tor
12/2/2025 e , ge Wy j ng III, C y ttor -y 1/14/2026
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.