HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #18415
Date: 11/03/2025
Commission Meeting Date: 12/11/2025
Requesting Department: Department of
Resilience and Public Works
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Purchase and Install Various Species of Trees
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received pursuant to Invitation for Bid ("IFB") No. 2036386 to
purchase and install various species of trees, Citywide, for a one time purchase, from
Lawn Keepers of South Florida, Inc., ("Lawn Keepers") the lowest responsive and
responsible Bidder; allocating funds from the various sources of funds from the end user
departments and agencies; subject to the availability of funds and budgetary approval,
at the time of need; authorizing the City Manager to negotiate and execute any and all
documents, including any amendments, renewals, and extensions; subject to all
allocations, appropriations, and budgetary approvals having been previously made,
compliance with applicable provisions of the Code of the City of Miami, Florida, as
amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -
deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City
Code, in a form acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations, as may be deemed necessary for said purpose.
Background of Item:
On June 27, 2025, the Department of Procurement ("Procurement"), on behalf of the
City of Miami's Resilience and Public Works Department ("Public Works"), issued IFB
No. 2036386 to purchase and install various species of trees, Citywide, for a one-time
purchase, under full and open competition. As required by the Procurement Code, the
IFB was issued online via the City of Miami's BidNet Direct Electronic Portal ("BidNet").
On August 7, 2025, at the bid closing, eight (8) bids were received. The bids were
evaluated and tabulated following the guidelines published in the Bid. Four (4) Bidders
were deemed non -responsive due to submitting incorrect pricing sheets or omitting
required documentation, including the Certification Section with References and the
Certification Regarding Lobbying Form. As a result, Procurement recommends
awarding the contract to Lawn Keepers, the lowest responsive and responsible bidder.
The estimated contract amount is approximately $860,457.99 for a one-time purchase
and installation of trees, Citywide.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
General Account No: Various sources of funds
Department of Resilience and Public
Review Completed
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Works
11/04/2025 11:38 AM
Luis Hernandez -Torres
Marie Gouin
Annie Perez
Asael Marrero
Natasha Colebrook -Williams
Arthur Noriega V
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
Nicole Ewan
City Clerk's Office
Juvenal Santana
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Deputy City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Rendered
Department Head
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
11/04/2025 1:33 PM
11/04/2025 4:49 PM
11/12/2025 6:52 PM
11/13/2025 9:10 AM
11/20/2025 11:23 AM
11/20/2025 11:28 AM
11/20/2025 1:06 PM
12/02/2025 10:32 AM
12/02/2025 10:49 AM
12/11/2025 9:00 AM
12/11/2025 8:03 PM
City of Miami
Legislation
Resolution
Enactment Number: R-25-0514
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 18415 Final Action Date:12/11/2025
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
PURSUANT TO SECTION 18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA,
AS AMENDED, ("CITY CODE"), APPROVING A BID AWARD FOR INVITATION FOR
BID ("IFB") NO. 2036386 TO LAWN KEEPERS OF SOUTH FLORIDA, INC.
("CONTRACTOR") TO PURCHASE AND INSTALL VARIOUS SPECIES OF TREES,
CITYWIDE ("SERVICES") AS A ONE-TIME PURCHASE IN AN ESTIMATED AMOUNT
OF EIGHT HUNDRED SIXTY THOUSAND FOUR HUNDRED FIFTY SEVEN AND
99/100 DOLLARS ($860,457.99); ALLOCATING FUNDS FOR THIS PURPOSE FROM
PUBLIC WORKS' SPECIAL REVENUE ACCOUNT CODE FUND
13000.204000.881000.0000.00000, OR OTHER LEGALLY AVAILABLE FUNDING
SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, WITH CONTRACTOR FOR THE SERVICES, CONSISTENT WITH
THE TERMS SET FORTH HEREIN; FURTHER AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND EXECUTE ANY DOCUMENTS, INCLUDING AMENDMENTS,
RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY
ATTORNEY, AND SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND
PRIOR BUDGETARY APPROVALS, AND IN COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Miami ("City") requires the procurement and installation of trees
("Services") in order to provide and establish a diverse range of tree species throughout the
City; and
WHEREAS, on June 27, 2025, the Department of Procurement ("Procurement") issued
Invitation for Bid No. 2036386 ("Solicitation") to establish a contract for the Services; and
WHEREAS, on August 7, 2025, Procurement received eight (8) bids in response to the
Solicitation, of which, four (4) bids were found to be non -responsive to the Solicitation; and
WHEREAS, after review and tabulation of the remaining bids, Lawn Keepers of South
Florida, Inc. ("Contractor") was determined to be the lowest responsive and responsible bidder;
and
WHEREAS, the City Manager recommended Contractor for award of a contract for the
Services as a one-time purchase in an estimated amount of Eight Hundred Sixty Thousand Four
Hundred Fifty Seven and 99/100 Dollars ($860,457.99), as further specified in the
recommendation memo, attached and incorporated as Exhibit "A" ("City Manager's
Recommendation"); and
WHEREAS, Section 18-85 of the Code of the City of Miami, Florida, as amended ("City
Code") provides the procedures for use of competitive sealed bidding, including that bid awards
in excess of $50,000.00 must be approved by the City Commission upon recommendation by
the City Manager; and
WHEREAS, the City Commission desires to approve the bid award to Contractor and to
authorize the City Manager to negotiate and execute a contract, and any necessary
amendments, renewals, and extensions, all in forms acceptable to the City Attorney and
consistent with the terms herein stated, for said purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. Pursuant to Section 18-85, the bid award to Contractor for the provision of
the Services as a one-time purchase in an estimated amount of Eight Hundred Sixty Thousand
Four Hundred Fifty Seven and 99/100 Dollars ($860,457.99), as further specified in the City
Manager's Recommendation, is hereby approved.
Section 3. Funds for this purpose shall be allocated from Public Works' Special
Revenue Account Code Fund 13000.204000.881000.0000.00000, or other legally available
funding sources, subject to the availability of funds and budget approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute a contract, in a
form acceptable to the City Attorney, with Contractor for the Services, consistent with the terms
set forth herein.
Section 5. The City Manager is further authorized' to negotiate and execute any
documents, including amendments, renewals, and extensions, all in forms acceptable to the
City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and
in compliance with applicable provisions of the City Code, including the City of Miami's
Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations,
as may be deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.