Loading...
HomeMy WebLinkAboutSubstitution Memo from City AttorneyCITY OF MIAMI OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: George K. Wysong, 11I, City Attorney Georg.K. Wy3°nwar DATE: November 12, 2025 RE: November 20, 2025 Commission Meeting Agenda — Substitution of RE 26 - Employee Contribution - Hurricane Melissa File No. 18507 Item RE.26 on the November 20, 2025, City Commission Meeting Agenda proposes to direct the manager to allow City of Miami ("City") employees to contribute to a fund for the purpose of donating to Global Empowerment Mission and Food For The Poor, Inc., to support Hurricane Melissa relief efforts in Jamaica and other affected areas. The Legislation is being substituted to clarify that only "the monetary value of the accrued vacation leave time" may be donated. cc. Arthur Noriega V, City Manager Miriam Santana, Agenda Coordinator GKW/SKP -110/1 ovLii&c) A 4-1-tzru City of Miami Legislation Resolution File Number: 18507 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION DIRECTING THE CITY MANAGER TO IMMEDIATELY ALLOW CITY EMPLOYEES TO CONTRIBUTE THE MONETARY VALUE OF ACCRUED HOLIDAY AND ANNUAL LEAVE TIME TO THE CITY'S EMERGENCY DISASTER RELIEF FUND OR A SIMILAR CITY -DESIGNATED FUND MECHANISM FOR THE PURPOSE OF DONATING TO GLOBAL EMPOWERMENT MISSION AND FOOD FOR THE POOR, INC., TO SUPPORT HURRICANE MELISSA RELIEF EFFORTS IN JAMAICA AND OTHER AFFECTED AREAS; TO PUBLICIZE AND MAKE AVAILABLE FORMS FOR CITY EMPLOYEES TO COMPLETE IN ORDER TO CONTRIBUTE SAID LEAVE TIME; TO EFFECTUATE THE DONATION ON BEHALF OF THE EMPLOYEES OF THE CITY OF MIAMI; AND TO PROVIDE A REPORT. WHEREAS, on October 28, 2025, Hurricane Melissa, a powerful Category 5 storm, struck Jamaica and other parts of the Caribbean, causing widespread devastation, including Toss of life, destruction of homes, and severe damage to infrastructure; and WHEREAS, the storm brought torrential rains, flash flooding, and landslides, displacing thousands of residents and overwhelming local emergency response systems; and WHEREAS, as of late October 2025, recovery efforts are ongoing, and the affected regions face significant humanitarian and rebuilding needs; and WHEREAS, residents of the City of Miami ("City"), like those of Miami -Dade County ("County"), have family members, friends, and cultural ties to Jamaica and other impacted Caribbean nations; and WHEREAS, the County established an Emergency Disaster Relief Fund by Resolution No. R-1071-05 to allow County employees to contribute earned annual and holiday leave to benefit victims of natural disasters and support rebuilding, a model that the City of Miami seeks to mirror through the City's administrative mechanisms to facilitate employee contributions for disaster relief; and WHEREAS, the County has repeatedly utilized its Emergency Disaster Relief Fund to assist communities devastated by natural disasters, and County employees have generously contributed earned holiday and annual leave to support such efforts; and WHEREAS, the City desires to permit its employees, on a voluntary basis, to contribute the monetary value of accrued holiday and annual leave time for donation to Global Empowerment Mission and Food For The Poor, Inc., to support Hurricane Melissa relief efforts in Jamaica and other affected areas, consistent with the approach undertaken by the County; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby directed to immediately allow City employees to voluntarily contribute the monetary value of accrued holiday and annual leave time to the City's Emergency Disaster Relief Fund or, if necessary, to a City -designated trust or special purpose account established or identified by the City Manager to accept such contributions, for the purpose of donating to Global Empowerment Mission and Food For The Poor, Inc., to support Hurricane Melissa relief efforts in Jamaica and other affected areas. Section 3. The City Manager is further directed to publicize and make available forms for employees to complete to authorize earned annual and holiday leave contributions. The authorization forms shall include a statement that the City Commission has approved contributions of earned annual and holiday leave time for the purpose of donating to Hurricane Melissa relief efforts. Section 3. The City Manager is further directed to effectuate donations to Global Empowerment Mission and Food For The Poor, Inc., on behalf of the employees of the City, to be used exclusively to support Hurricane Melissa relief efforts, and to provide a report to the City Commission identifying the total amount of funds donated to each organization by City employees within thirty (30) days after the donation is made. Section 4. The City Manager is authorized' to take any administrative actions necessary to implement this Resolution, including establishing any required special purpose account(s), coordinating payroll adjustments to convert accrued leave to monetary value in accordance with applicable City policies and collective bargaining agreements, and executing forms and documents consistent with this Resolution. Section 5. This Resolution shall become effective immediately upon adoption. APPROVED AS TO FORM AND CORRECTNESS: g III, C y`r�ttor�ey /11/10/2025 ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. City of Miami Resolution Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 18507 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION DIRECTING THE CITY MANAGER TO IMMEDIATELY ALLOW CITY EMPLOYEES TO CONTRIBUTE THE MONETARY VALUE OF ACCRUEDT�LI °Y ND °Win i°i i €A -TIME VACATION TIME TO THE CITY'S EMERGENCY DISASTER RELIEF FUND OR A SIMILAR CITY -DESIGNATED FUND MECHANISM FOR THE PURPOSE OF DONATING TO GLOBAL EMPOWERMENT MISSION AND FOOD FOR THE POOR, INC., TO SUPPORT HURRICANE MELISSA RELIEF EFFORTS IN JAMAICA AND OTHER AFFECTED AREAS; TO PUBLICIZE AND MAKE AVAILABLE FORMS FOR CITY EMPLOYEES TO COMPLETE IN ORDER TO CONTRIBUTE SAID LEAVE TIME; TO ESTABLISH TO EFFECTUATE THE DONATION ON BEHALF OF THE EMPLOYEES OF THE CITY OF MIAMI; AND TO PROVIDE A REPORT. SPONSOR(S): Mayor Francis X. Suarez -- WHEREAS, on October 28, 2025, Hurricane Melissa, a powerful Category 5 storm. struck Jamaica and other parts of the Caribbean, causing widespread devastation, including: loss of life, destruction of homes, and severe damage to infrastructure; and Lo 0 WHEREAS, the storm brought torrential rains, flash flooding, and landslides, displadi g thousands of residents and overwhelming local emergency response systems; and WHEREAS, as of late October 2025, recovery efforts are ongoing, and the affected regions face significant humanitarian and rebuilding needs; and WHEREAS, residents of the City of Miami ("City"), like those of Miami -Dade County ("County"), have family members, friends, and cultural ties to Jamaica and other impacted Caribbean nations; and WHEREAS, the County established an Emergency Disaster Relief Fund by Resolution No. R-1071-05 to allow County employees to contribute earned annual and holiday leave to benefit victims of natural disasters and support rebuilding, a model that the City of Miami seeks to mirror through the City's administrative mechanisms to facilitate employee contributions for disaster relief; and WHEREAS, the County has repeatedly utilized its Emergency Disaster Relief Fund to assist communities devastated by natural disasters, and County employees have generously contributed earned holiday and annual leave to support such efforts; and WHEREAS, the City desires to permit its employees, on a voluntary basis, to contribute the monetary value of accrued holiday and annual leave time for donation to Global Empowerment Mission and Food For The Poor, Inc., to support Hurricane Melissa relief efforts in Jamaica and other affected areas, consistent with the approach undertaken by the County; City of Miami Page 1 of 2 File ID: 18507 (Revision:) Printed On: 11/12/2025 File ID: 18507 Enactment Number: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby directed to immediately mediately allow City employees to voluntarily contribute the monetary value of accrued vacation time to the City's Emergency Disaster Relief Fund or, if necessary, to a City -designated trust or special purpose account established or identified by the City Manager to accept such contributions, for the purpose of donating to Global Empowerment Mission and Food For The Poor, Inc., to support Hurricane Melissa relief efforts in Jamaica and other affected areas. Section 3. The City Manager is further directed to publicize and make available forms for employees to complete to authorize earned annual and holiday leave contributions. The authorization forms shall include a statement that the City Commission has approved contributions of earned annual and holiday leave time for the purpose of donating to Hurricane Melissa relief efforts. Section 3. The City Manager is further directed to effectuate donations to Global Empowerment Mission and Food For The Poor, Inc., on behalf of the employees of the City, to be used exclusively to support Hurricane Melissa relief efforts, and to provide a report to the City Commission identifying the total amount of funds donated to each organization by City employees within thirty (30) days after the donation is made. Section 4. The City Manager is authorized' to take any administrative actions necessary to implement this Resolution, including establishing any required special purpose account(s), coordinating payroll adjustments to convert accrued leave to monetary value in accordance with applicable City policies and collective bargaining agreements, and executing forms and documents consistent with this Resolution. Section 5. This Resolution shall become effective immediately upon adoption. APPROVED AS TO FORM AND CORRECTNESS: .may III, C y for y 11/10/2025 ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 7.3 � �T7 LED cn City of Miami Page 2 of 2 File ID: 18507 (Revision:) Printed on: 11/12/2025