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HomeMy WebLinkAboutAgenda Item Cover PageAGENDA ITEM COVER PAGE File ID: #18507 Resolution Sponsored by: Mayor Francis Suarez A RESOLUTION OF THE MIAMI CITY COMMISSION DIRECTING THE CITY MANAGER TO IMMEDIATELY ALLOW CITY EMPLOYEES TO CONTRIBUTE THE MONETARY VALUE OF ACCRUED VACATION TIME TO THE CITY'S EMERGENCY DISASTER RELIEF FUND OR A SIMILAR CITY -DESIGNATED FUND MECHANISM FOR THE PURPOSE OF DONATING TO GLOBAL EMPOWERMENT MISSION AND FOOD FOR THE POOR, INC., TO SUPPORT HURRICANE MELISSA RELIEF EFFORTS IN JAMAICA AND OTHER AFFECTED AREAS; TO PUBLICIZE AND MAKE AVAILABLE FORMS FOR CITY EMPLOYEES TO COMPLETE IN ORDER TO CONTRIBUTE SAID LEAVE TIME; TO EFFECTUATE THE DONATION ON BEHALF OF THE EMPLOYEES OF THE CITY OF MIAMI; AND TO PROVIDE A REPORT. City of Miami Legislation Resolution Enactment Number: R-25-0500 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 18507 Final Action Date:11/20/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION DIRECTING THE CITY MANAGER TO IMMEDIATELY ALLOW CITY EMPLOYEES TO CONTRIBUTE THE MONETARY VALUE OF ACCRUED VACATION TIME TO THE CITY'S EMERGENCY DISASTER RELIEF FUND OR A SIMILAR CITY -DESIGNATED FUND MECHANISM FOR THE PURPOSE OF DONATING TO GLOBAL EMPOWERMENT MISSION AND FOOD FOR THE POOR, INC., TO SUPPORT HURRICANE MELISSA RELIEF EFFORTS IN JAMAICA AND OTHER AFFECTED AREAS; TO PUBLICIZE AND MAKE AVAILABLE FORMS FOR CITY EMPLOYEES TO COMPLETE IN ORDER TO CONTRIBUTE SAID LEAVE TIME; TO EFFECTUATE THE DONATION ON BEHALF OF THE EMPLOYEES OF THE CITY OF MIAMI; AND TO PROVIDE A REPORT. WHEREAS, on October 28, 2025, Hurricane Melissa, a powerful Category 5 storm, struck Jamaica and other parts of the Caribbean, causing widespread devastation, including loss of life, destruction of homes, and severe damage to infrastructure; and WHEREAS, the storm brought torrential rains, flash flooding, and landslides, displacing thousands of residents and overwhelming local emergency response systems; and WHEREAS, as of late October 2025, recovery efforts are ongoing, and the affected regions face significant humanitarian and rebuilding needs; and WHEREAS, residents of the City of Miami ("City"), like those of Miami -Dade County ("County"), have family members, friends, and cultural ties to Jamaica and other impacted Caribbean nations; and WHEREAS, the County established an Emergency Disaster Relief Fund by Resolution No. R-1071-05 to allow County employees to contribute earned annual and holiday leave to benefit victims of natural disasters and support rebuilding, a model that the City of Miami seeks to mirror through the City's administrative mechanisms to facilitate employee contributions for disaster relief; and WHEREAS, the City desires to permit its employees, on a voluntary basis, to contribute the monetary value of accrued vacation time for donation to Global Empowerment Mission and Food For The Poor, Inc., to support Hurricane Melissa relief efforts in Jamaica and other affected areas, consistent with the approach undertaken by the County; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is hereby directed to immediately allow City employees to voluntarily contribute the monetary value of accrued vacation time to the City's Emergency Disaster Relief Fund or, if necessary, to a City -designated trust or special purpose account established or identified by the City Manager to accept such contributions, for the purpose of donating to Global Empowerment Mission and Food For The Poor, Inc., to support Hurricane Melissa relief efforts in Jamaica and other affected areas. Section 3. The City Manager is further directed to publicize and make available forms for employees to complete to authorize earned vacation time contributions. The authorization forms shall include a statement that the City Commission has approved contributions of earned vacation time for the purpose of donating to Hurricane Melissa relief efforts. Section 3. The City Manager is further directed to effectuate donations to Global Empowerment Mission and Food For The Poor, Inc., on behalf of the employees of the City, to be used exclusively to support Hurricane Melissa relief efforts, and to provide a report to the City Commission identifying the total amount of funds donated to each organization by City employees within thirty (30) days after the donation is made. Section 4. The City Manager is authorized to take any administrative actions necessary to implement this Resolution, including establishing any required special purpose account(s), coordinating payroll adjustments to convert accrued leave to monetary value in accordance with applicable City policies and collective bargaining agreements, and executing forms and documents consistent with this Resolution. Section 5. This Resolution shall become effective immediately upon adoption. APPROVED AS TO FORM AND CORRECTNESS: ge = . Wy y ng III, C ty ttor 11/10/2025 ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions.