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HomeMy WebLinkAboutBack-Up DocumentsMEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MIAMI AND UMMAH FUTURES INTERNATIONAL, LLC FOR THE IMPLEMENTATION AND MAINTENANCE OF THE CITY OF MIAMI POLICE COMMUNITY VIOLENCE INTERVENTION AND PREVENTION (CVI) STRATEGY THIS MEMORANDUM OF UNDERSTANDING ("this Agreement") is hereby entered into between the City of Miami, a Florida municipal corporation ("City"), by and through the City of Miami Police Department's ("MPD"), CVI 25 Community Violence Intervention and Prevention (CVI) Grant Strategy ("the Project") located at 444 SW 2nd Ave., Ste. 945, Miami, FL 33130 and Ummah Futures International, LLC ("UFI"), located at 11490 SW 21st Street, Miami, Florida 33025, hereinafter collectively referred to as the "Parties,". The Parties acknowledge the following: WHEREAS, the Florida Department of Law Enforcement (FDLE), provides funding for strategic approaches to crime reduction through the CVI 25 Community Violence Intervention and Prevention (CVI) Grant Strategy ("FDLE"); and WHEREAS, the FDLE supports the City of Miami Police Department's priorities to reduce serious violent crime, domestic violence, gun violence, dismantle gang activity, and strengthen local capacity to combat drug abuse; and WHEREAS, FDLE's model assists communities build trust and support law enforcement agencies working with their communities by integrating enforcement strategies into community - based crime reduction efforts and using this information to understand and target the issues creating criminal activities; and WHEREAS, the City has received FDLE Program grant funds on behalf of MPD for purposes of hosting an innovative community -based crime reduction program; and WHEREAS, the grant award provides funding towards the implementation of the Project that will support the MPD aim to reduce crime and mitigate the impacts on crime victims; and WHEREAS, the City, through MPD, endeavors to implement the Project consistent with the requirements and guidelines of the FDLE solicitation; and WHEREAS, MPD, in collaboration with UFI serving as the Project Manager, will pursue the Project's goals and objectives and continuously strive to improve the Project's quality; and WHEREAS, to that end, the objectives between the Parties under this agreement include the provision of law enforcement and community partnerships, to encourage and support comprehensive cross -system planning and collaboration, and expand the efforts to reduce serious crimes; and WHEREAS, the Parties are committed to achieving the maximum benefits through a multi -disciplinary partnership to implement and maintain CVI 25 Community Violence Intervention and Prevention (CVI) Strategy in the City and Miami -Dade County; and NOW THEREFORE, in consideration of the foregoing and of the mutual covenants hereinafter set forth, the Parties agree as follows: I. THE BYRNE CRIMINAL JUSTICE INNOVATION PROJECT FDLE is a strategic approach to crime reduction that leverages community knowledge and expertise by focusing enforcement efforts on neighborhoods where crime is concentrated, or crime "hotspots." These neighborhoods face a range of challenges which cause their crime problems, so FDLE employs a multifaceted approach that addresses their roots in order to generate long-term impacts. Persistent crime and public safety problems, especially gang activity, youth violence, and domestic violence, cannot be addressed solely by law enforcement. These issues require a comprehensive interagency approach that enables law enforcement, educators, social services agencies, non -profits organizations, and community organizations to address both public safety problems and their underlying causes. While each FDLE community is unique, most face common challenges and use similar approaches to address crime and safety challenges. These include: • Addressing serious and violent crime, with a special emphasis on domestic violence, gun violence and related crimes. • Examining conditions that contribute to crime in order to effectively target crime hotspots. • Addressing physical conditions that increase risk for crime, seeking to harden these targets through assessments and review of land use, code enforcement, and nuisance laws. • Implementing strategies to engage residents, including youth and young adults, in crime prevention efforts. To achieve FDLE Program objectives, the City must sustain an active and engaged leadership role in the successful management of a FDLE grant award. The City serves as a core partner and must convene, lead, and engage a broad cross -sector partnership team that includes law enforcement, other criminal justice partners, neighborhood residents, and relevant community stakeholders. The cross -sector partnership team should have the capacity to conduct the necessary research and data analysis activities described throughout this grant announcement. For this Project the City, by and through MPD, shall serve as the "lead" organization. As the lead organization, MPD is responsible for the following: • Convening the Leadership Council; • Coordinating planning activities for the City's project, including but not limited to organizing focus groups, interviews of key stakeholders, etc_; • Facilitating communications and information sharing with the City's Leadership Council; • Drafting and completing the City's implementation plan for the Project; • Measuring key outcomes and indicators for the City's implementation process; • Overseeing the implementation of the Project and maintenance of the Project over the three (6) month grant period. II. OBLIGATIONS OF THE PARTIES A. CITY'S OBLIGATIONS: 1. The City, by and through MPD, shall serve as the implementing agency for the Parties to establish the Project services. 2. MPD commits to providing training to its entire force regarding the Project and will track number of officers trained per year and number of officers receiving Project training. 3. MPD shall assign a sworn law enforcement officer with experience in community outreach and violence prevention to serve as the "Project Coordinator." The Project Coordinator shall be the liaison between MPD and the Parties to this Agreement. Additionally, the Project Coordinator shall serve as the primary contact for all required grant reporting. The Project Coordinator shall ensure that all MPD officers receive training regarding the policies and procedures pertaining to the Project, develop a data sharing arrangement with the Parties to this Agreement, and coordinate monthly meetings and updates amongst the Parties to this Agreement. 4. MPD shall assign an Officer to serve as the "Project Director" ("Director") who will oversee the overall implementation of the Project, facilitate the policy decision -making process, develop data collection and information sharing processes, and attend partners' meetings. The Director shall also review the first year Project performance and adjust the Project as needed to meet the Project's objectives. 5. The City will serve as the fiscal agency for the Project under this Agreement. MPD will monitor grant expenditures and drawdowns, which are subsequently reviewed by the City's Management and Budget Department. As required by the FDLE, tracking drawdowns and expenditures will be maintained separately from other funding. Expenses will be handled by the City's Finance Department. B. UFI'S OBLIGATIONS: 1. UFI shall provide the services required to complete the above -referenced obligations under this Agreement, including the Scope of Work services contained in "Attachment A", which is hereby incorporated herein by reference. III. TERM OF AGREEMENT 1. The term of this Agreement shall begin on November 1, 2025, and will expire on June 30, 2025. The term period of this Agreement is subject to renewal, amendment, or early termination upon the sole discretion of the Chief of Police or designee, and subject to available BCJI grant funds awarded. 2. The Parties to this Agreement understand and acknowledge that the terms to this Agreement are completely subject to the availability of grant funds awarded by FDLE. As such, the Parties agree and acknowledge that should the FDLE grant funds ultimately awarded to the City not amount to the anticipated award to cover the Project Budget, this Agreement shall automatically become null and void unless the Parties agree, in writing, to amend the terms of this Agreement within the budget to be determined solely by the City. 3. Either party may in its sole discretion, with or without cause, at any time, terminate this Agreement, in whole or in part, upon thirty (30) days written notice to the Parties. Such notice shall be delivered Certified Mail with Return Receipt Requested to the Parties' director at the address specified in Article XIV, Paragraph 3, titled `Notices' in this Agreement. Any Party to this Agreement may terminate this Agreement, with cause, upon thirty (30) days written notice to the other Parties to this Agreement. Such notice shall be delivered Certified Mail with Return Receipt Requested to the Parties' director at the address specified in Article XIV, Paragraph 3, titled `Notices' in this Agreement. Additionally, this Agreement can be terminated immediately, after joint conference with all Parties, if it is deemed necessary to protect the health, safety or welfare of the Program customers. 4. Upon effective date of termination afternotice, the City will reimburse the reasonable costs incurred and non -cancelable commitments though the date of termination subject to availability funds as permitted by the terms of the grant of this special revenue project. All Parties shall make all reasonable efforts to mitigate costs upon receipt of a notice to terminate this Agreement. IV. AVAILABLE FUNDS FOR PROJECT SERVICES 1. The amount of compensation payable by the City to UFI as a contractor shall be based on the rates quoted in "Attachment B" hereto, which by this reference is incorporated into and made a part of this Agreement. The total fees available under this Agreement, during the entire term, cannot exceed a cumulative total of $340,000. 2. For services provided by UFI as set forth in this Agreement and respective Scope of Work attachments, UFI shall provide the City with invoices detailing services delivered within the invoice period and the costs associated in the performance of those services for the City to review and compensate. 3. Payment shall be made in arrears based upon work performed to the satisfaction of the City within thirty (30) days after receipt of Party contractor's invoice for Services performed, which shall be accompanied by sufficient supporting documentation and contain sufficient detail, to allow a proper audit of expenditures, should the City require one to be performed. Invoices shall be sufficiently detailed so as to comply with the grantor's requirements. V. DATA MANAGEMENT 1. UFI will work with MPD's Project Director and Coordinator during the first quarter to develop protocols for collecting, tracking, and exporting data reports via e-mail and MPD reporting systems consistent with the evaluation design and program goals. VI. CONFIDENTIAL INFORMATION 1. UFI acknowledges it may receive or have access to data that is confidential and proprietary to MPD. "Confidential Information" shall be defined as data or information which is provided to UFI in connection with this Agreement in writing and marked "proprietary" or "confidential" at the time of disclosure, or information which is transmitted to UFI in connection with this Agreement orally, provided that MPD promptly reduces such information to a writing delivered to UFI and marked "proprietary" or "confidential". Notwithstanding the foregoing, all raw data provided by MPD to UFI and all information that is either individually -identifiable or could be used to identify an individual shall be deemed to be "Confidential Information" regardless of the circumstances of disclosure. UFI promises that unless expressly authorized in writing by MPD, UFI promises to use such information and property only for performance of this Agreement and shall not disclose, copy, distribute, or otherwise disseminate the Confidential Information to any third parties except to the UFI's employees, associates, and Subcontractors who require such information to perform the Services specified in this Agreement. UFI promises to protect the Confidential Information using the same degree of care it uses to protect its own Confidential Information using no less than a reasonable degree of care. 2. Notwithstanding paragraph 1 above, Confidential Information shall not include aggregate results, data or extrapolations ("Research Findings"), provided that no raw data, information that is individually -identifiable or information that could lead to identifying an individual provided by MPD is included in such Research Findings. 3. However, such obligation will not apply to information that UFI can demonstrate by its written records was: (a) previously known to UFI; (b) acquired by UFI from a third party having the right to disclose such information; (c) known to the public through no fault of UFI; or (d) is required by law, judicial order, or subpoena to be disclosed by UFI. UFI promises to maintain data protection processes and systems sufficient to protect MPD provided information and property. UFI promises to promptly report to MPD any discovered unauthorized access to or use of information. 4. The foregoing obligations with respect to Confidential Information will survive the expiration or termination of this Agreement for a period of three (3) years or such longer period as required by law, regulation, or court order. VII. PUBLICATION 1. UFI retains the right to draw on the information obtained, and services provided through this Agreement, and any of its own follow-on research that results from it. Under no circumstances will any UFI publications contain any Confidential Information. UFI will abide by MPD's determination regarding attribution for all follow-on publications and presentations. VIII. PROGRAM ENHANCEMENT AND QUALITY IMPROVEMENT. 1. A Performance Improvement Plan will assist the program in attaining its goals and objectives and improve program quality. MPD personnel will be involved in ongoing quality management, measurement, and feedbackprocesses. Process data will be examined relating programmatic processes to socio-demographic variables identify a correlation. Findings will be reported to MPD. IX. INDEMNIFICATION 1. UFI shall indemnify, defend and hold harmless the City and its officers, directors, employees, agents, representatives, affiliates, successors and permitted assigns (collectively, "City Indemnified Parties") against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, including reasonable attorneys' fees, and attorneys' fees and the costs of enforcing any right to indemnification under this Agreement, and the attorneys' fees and cost of pursuing any insurance providers, incurred by City Indemnified Parties or awarded against City Indemnified Parties relating to, arising out of, or resulting from: (1) any claim of a third party arising out of or occurring in connection with UFI gross negligence, willful misconduct, violation of any applicable law or regulation, or breach of this Agreement; (2) the ownership, licensing, selection, possession, leasing, renting, operation, control, use, maintenance, delivery, return, or other disposition of the operation or services that results in any personal injury, wrongful death, or property damage resulting in relation to the scope of work services, and/or (3) any claim by any third party unaffiliated with City relating to, arising out of, or concerning any infringement or misappropriation of the Intellectual Property rights of a third party to the extent any such third party claim of infringement or other violation of any Intellectual Property right of any such third party. The indemnities provided in this Article shall survive the termination or expiration of this Agreement. X. INSURANCE 1. UFI shall obtain and maintain such polices of insurance pursuant to Exhibit B. 2. The City is self insured subject to the limitations and provisions of Section 768.28 of the Florida Statutes. WAIVER OF CONSEQUENTIAL DAMAGES 1. In no event shall any Party be liable to another Party for any indirect, special, punitive or consequential damages, or loss of revenue or profits, arising in connection with this Agreement. XI. COMPLIANCE WITH LAWS 1. Each of the Parties hereto shall comply and assure that any employee, personnel, representatives, agents, contractors, other contractors, subcontractors and vendors engaged by them in the performance of this Agreement shall comply with all applicable laws and regulations, including: the ADA; all federal, state and local laws; laws relating to fair employment practices; laws pertaining to health, fire, or public safety; all applicable laws pertaining to the provision of medical services and all other applicable laws. In connection with the performance of work under this Agreement, no party hereto shall (i) discriminate against any person, or (ii) refuse to hire or promote, or discharge or demote, or discriminate in matters of compensation against any person otherwise qualified, in either case solely because of that person's race, color, creed, religion, sex, gender identity, age, national origin, military status, physical or mental disability, marital status, sexual orientation or any other legally protected basis. The parties further agree to insert the foregoing provision in all contracts and subcontracts entered into in furtherance of the transactions contemplated by this Agreement. XII. COMPLIANCE WITH GRANT REQUIREMENTS 1. Each of the Parties hereto shall comply and assure that any employee, personnel, representatives, agents, contractors, other contractors, subcontractors and vendors engaged by them in the performance of this Agreement shall comply with all applicable requirements of the BCJI Award grant to the City. See "Attachment D". 2. The Parties acknowledge that they are familiar with and agree to comply with the DOJ Grants Financial Guide requirements and policies. References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/fmancialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance under this Agreement. XIII. REPRESENTATIONS AND WARRANTIES OF EACH PARTY TO THIS AGREEMENT 1. Each Party to this Agreement hereby represents and warrants to each of the other parties hereto as follows: a. Each Party to this Agreement has full legal right, power and authority to enter into and perform this Agreement. b. Each Party to this Agreement has taken all corporate action to authorize and approve the execution, delivery and performance of this Agreement on behalf of their respective entity. c. This Agreement has been duly and validly authorized, executed and delivered by each Party and, assuming the due authorization and execution hereof by the other Parties hereto, constitutes the legal, valid and binding obligation of the City enforceable in accordance with its terms, except as such enforceability may be limited by bankruptcy, insolvency and other laws affecting creditors' rights or remedies and the availability of equitable remedies generally and by principles of public or governmental policy limiting the enforceability of indemnification provisions. d. The execution, delivery, and performance of this Agreement by each Party to this Agreement does not conflict with, or constitute on the part of their respective entities, a violation of, breach of, or default under any provision of its Articles of Incorporation and/or bylaws, or any statute, indenture, resolution, mortgage, deed of trust, note agreement or other agreement or instrument to which the their respective entity is party or by which the Party is bound, or any order, rule, or regulation of any court or governmental agency or body having jurisdiction over each Party or any of its activities or properties. e. There is no action, suit, proceeding, inquiry, or investigation, at law or in equity, pending before any court, public board, or body, or, to each Party to this Agreement knowledge, threatened, against or affecting each Party, wherein an unfavorable decision, ruling or fmding would materially adversely affect the transactions contemplated by, or the validity or enforceability of, this Agreement. f. None of the Parties, nor any person in its behalf, has paid or agreed to pay any commission, percentage or fee of any kind to any person or entity contingent upon or resulting from entering into or performing this Agreement. XIV. MEDIATION AND DISPUTE SETTLEMENT 1. In the event of a dispute arising out of or relating to this Agreement or its operation, performance or non-performance, the Parties agree to make a good faith effort to amicably resolve their dispute on mutually acceptable terms via negotiation. If that should prove unsuccessful after thirty (30) days, then the Parties agree to submit their dispute to mediation in Miami -Dade County, Florida, utilizing a neutral third -party mediator acceptable to the Parties to attempt to facilitate a mutually acceptable settlement of the dispute. 2. The Party requesting mediation shall serve upon the other parties to the dispute or claim a written demand for mediation stating the substance of the dispute or claim and the contention of the party requesting mediation, and the name, address and telephone number of at least three (3) mediators qualified to mediate the dispute or claim. XV. MISCELLANEOUS PROVISIONS 1. Further Assurances. Each of the parties hereto agrees to take or cause to be taken such further actions, to execute, deliver and file or cause to be executed, delivered and file such further documents, and to use best reasonable efforts to obtain such consents, as may be necessary or as may be reasonably requested in order to fully effectuate the purposes, terms and conditions of this Agreement. Such actions shall include fully and effectively settling or resisting and defending against any action by any third party which would interfere with the full and timely performance of this Agreement by any party. 2. Liability. Nothing in this Agreement shall be construed to constitute any party to be a partner, joint venture, employee or agent of any other party, nor shall any party have authority to bind the other in any respect, it being intended that each party shall remain an independent contractor, and except as otherwise provided herein, solely responsible for its own actions. The City shall not be liable under any contracts or obligations of each Party apart from this Agreement, or for any acts or omissions of each other Party or its officers, directors, members, employees, agents, Contractors, Subcontractors or vendors at any time. 3. Notices. Any notice required or desired to be served, given or delivered hereunder shall be in writing, and shall be deemed to have been validly served, given or delivered (a) ten (10) days after deposit in the United States mails by registered or certified mail, postage prepaid, return receipt requested, (b) when sent afterreceipt of confirmation or answerback if sent by telecopy, or other similar facsimile transmission, (c) one (1) day after deposited with a reputable overnight courier with all charges prepaid, or (d) when delivered, if hand - delivered by messenger, all of which shall be properly addressed to the party to be notified and sent to the address or number indicated as follows: If to the City of Miami: Art Noriega, City Manager 444 SW 2nd Avenue, 10th Floor Miami, FL 33130-1910 With a copy (which shall not constitute notice) to: Victoria Mendez, City Attorney 444 SW 2nd Avenue, Suite 945 Miami, FL 33130-1910 If to the Ummah Futures International LLC: Attn: Mr. Wayne Rawlins, Managing Partner 11490 SW 21st Street, Miramar, FL 33025-6622 (954)885-1381 wayneAwaynerawlins.com or such other address as shall have been specified in writing by either Party to the other. 4. Severability. If any one (1) or more of the covenants, agreements, provisions or terms of this Agreement, or any other agreement, document or writing given pursuant to or in connection with this Agreement, is held invalid for any reason whatsoever, then the covenants, agreements, provisions or terms will be deemed severable from the remaining covenants, agreements, provisions or terms of this Agreement and will in no way affect the validity or enforceability of the other provisions of this Agreement. 5. Survival. All governing law, warranties, indemnities, termination and retention of records made in this Agreement shall survive the termination of this Agreement and any investigation, audit or inspection made by any other party. 6. Waiver. Neither the waiver by any party hereto of a breach of or default under any of the provisions of this Agreement, nor the failure of any party to enforce any of the provisions of this Agreement or to exercise any right or privilege hereunder shall thereafter be construed as a waiver of any subsequent breach or default of a similar nature or as a waiver of any other provisions, rights or privileges hereunder. No failure or delay on the part of any party in exercising any right, power or privilege hereunder shall operate as a waiver thereof. 7. Assignment and Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns, provided that this Agreement shall not be assignable by any party without the prior written consent of the other parties hereto except, in the case of assignment by the City to another organization affiliated with the City. 8. Amendment. No amendment, modification or discharge of this Agreement, and no waiver hereunder, shall be valid or binding unless set forth in writing and duly executed by the party against whom enforcement thereof is sought. 9. Entire Agreement. This Agreement, including all Attachments hereto, constitute the entire agreement among the parties hereto with respect to the subject matter hereof, and supersede all prior oral or written agreements, commitments, understandings or proposals with respect to the matters provided for herein. 10. Headings. Paragraph headings contained in this Agreement are inserted for convenient reference only, shall not be deemed to be a part of this Agreement for any purpose, and shall not in any way define or affect the meaning, construction or scope of any of the provisions hereof. 11. Governing Law. This Agreement, the rights and obligations of the parties hereto, and any disputes or claims relating thereto, shall be governed by and construed in accordance with the laws of the State of Florida. This Agreement will be interpreted without reference to any law, rule or custom construing this Agreement against the party which drafted this Agreement. 12. Time is of the Essence. All times, wherever stated in this Agreement, shall be of the essence of this Agreement. 13. Examination of Records. The City agrees that any duly authorized representative of each of the Parties shall, until the expiration of three (3) years after the final funding is dispersed under this Agreement, have access to and the right to examine any books, documents, papers and records of the City involving transactions related to this Agreement. 14. Florida Public Records and Government in the Sunshine Requirements. Notwithstanding and prevailing over any provision in this Agreement, the Parties agree and acknowledge that the City and the SAO are each a governmental entity subject to the State of Florida's open government laws, including the Florida Public Records Law in Chapter 119 of the Florida Statutes and the Florida's Government -in -the -Sunshine Law in Chapter286 of the Florida Statutes. The Parties agree and acknowledge that pursuant to Florida's open government laws the City's governing body, the Miami City Commissioners, shall each take up for consideration the approval of this Agreement in a public meeting. By entering into this Agreement, the Parties acknowledge that they are subject to and will comply with Chapter 119 Public Records Laws, Florida Statutes, as amended from time to time, to the extent applicable. 15. Govemment Entity Rights as Sovereign & No Liability for Exercise of Police Power. Notwithstanding and prevailing over any contrary provision in this Agreement, it is expressly understood that the government entities that are a Party to this agreement retain all of their sovereign prerogatives and rights as a state, county or city entity under Florida laws and shall in no way be estopped from withholding or refusing to issue any approvals of applications for building, zoning, planning or development under present or future laws and regulations of whatever nature. The government entities shall not by virtue of this Agreement be obligated to grant the non -government entities in this Agreement any approvals of applications for building, zoning, planning, improving, equipping, or development under present or future laws and ordinances of whatever nature. IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed on their behalf as of the date of this Agreement: For CITY OF MIAMI, a municipal corporation: By: Art Noriega, Todd B. Hannon, City Manager City Clerk APPROVED AS TO LEGAL FORM APPROVED AS TO INSURANCE AND CORRECTNESS: REQUIREMENTS: George K. Wysong, III David Ruiz, Interim City Attorney Risk Management Director For UMMAH FUTURES INTERNATIONAL, LLC ("UFI"): Date: Wayne Rawlins, Managing Partner Attachment A UMMAH FUTURES INTERNATIONAL, LLC ("UFI") shall serve as the Project Management of the Comprehensive Violence Intervention Initiative: Group and Domestic Violence Strategy ("CVI" or "Project"), a project within designated City of Miami communities. CVI is designed to reduce group -related violence in targeted City of Miami neighborhoods. CVI was created to: (1) establish a partnership between the City, federal, state, and local law enforcement agencies, and other Criminal Justice Partners to engage and provide supportive services to individuals directly impacted by group member involved violence as identified by the City of Miami Police Department ("MPD"); (2) deliver a unified anti -violence message by the Criminal Justice Partners in the targeted areas; (3) offer services and alternatives to group members; and (4) articulate community norms against violence to the target group during program activities. The UFI must implement the following specific tasks to assist in carrying out the GVI. I. Comprehensive Violence Intervention Initiative: Group and Domestic Violence Strategy ("CVF') 1. Project Management. UFI shall: • Assist in the expansion and implementation of CVI and work with the MPD, Criminal Justice Partners to expand CVI. • Coordinate and manage the expansion of CVI within Little Haiti, and Overtown NET Areas, which shall include deadlines, deliverables, and responsible staff for each task and be provided to the City for approval no later than 60 days after contract execution. Notwithstanding the above, if there is a dispute the City shall have the final say and sole discretion to determine said plan and timetable. • Help Criminal Justice Partners integrate CVI activities within their agencies. • Assist in organizing the executive committee, which consists of all the Criminal Justice Partners. • Manage and implement CVI strategies, which include reactive domestic violence response, proactive domestic violence response, reactive gun violence response, proactive gun violence response, and gun violence and domestic violence intervention strategies. • Participate in collaborative learning opportunities, receive advice and support from the Criminal Justice Partners experts and recommend strategies to the executive committee to reduce serious violence in the City of Miami. • Expand and manage working partnerships with Community -Based Organizations to implement the Comprehensive Violence Intervention Initiative: Group and Domestic Violence Strategy. • Coordinate with Criminal Justice Partners nationwide to facilitate lateral specialist exchanges, focused on expansion, between Criminal Justice Partners to support this effort. • Work with Criminal Justice Partners, to ensure that project activities are properly tracked, documented, and shared appropriately among the working group. • Coordinate the day-to-day operations of the CVI, monitor Project activity, ensure in person notifications to the target group, and that case management services are provided. • Implement a resource assessment process to adequately meet specific, immediate needs of the target group including, but not limited, the following: 0 Trauma o Low cost, but pressing needs (transportation, , state identification cards etc.) o Protection from risk (emergency housing relocation, etc.) o Monetary assistance for emergency housing relocation, and other necessities o Access to housing, employment resources, substances treatment, health care, etc. • Be available, at a minimum, telephonically, 24 hours a day to provide service referrals to Criminal Justice Partners. 2. CVI Coordination Requirements. UFI shall: • Manage and maintain strong relationships with CVI stakeholders. • Coordinate the CVI executive committee and communicate quarterly updates on CVI implementation to the Criminal Justice Partners. • Create and manage organizational structure for implementation of CVI, including identifying and establishing committees, track activities of law enforcement agencies, and providing support and outreach to community -based organizations. • Act as liaison to government agencies, funders, and media. • To work with and manage services, as needed, with community -based organizations and other non -governmental organizations to reduce youth and young adult gun violence and domestic violence. UFI shall not execute any contracts or agreements for services under this Contract, until such contracts or agreements have been reviewed and approved by the City. II. Additional Services In the event the City requires additional related services, including consulting services, the City will use a supplemental agreement to include such services in the Contract. 10/29/25, 1:15 PM Fw: CVI Grant Application - Tentative Approval and Next Steps - Robinson, Ebony - Outlook rj Delete 8 Archive Report ep Move to <m Reply <Em Reply all , Forward Fw: CVI Grant Application - Tentative Approval and Next Steps I.C[lp►►UIM: (/OQ./ oy4-O/V'F 400 NW 2nd Avenue Miami, FL 33128 From: Pearson, Shakea <SPearsonPmiamigov.com> Sent: Wednesday, October 22, 2025 2:38:10 PM To: Rodriguez, Jose A. (Major) <6180f miami-police.org>; Castell, Steven (Lt.) <0938Pmiami-police.org>; Robinson, Ebony <27654Wmiami-police.org> Cc: Blanco, Jorge <43473f miami-police.org>; Gibson, Tymekia <41860i miami-police.org>; Luan, Angie <43827fmiami-police.org>; Ruggiero, Kevin (Lt.) <5985Pmiami-police.org>; Blondet, Lillian <LBIondetPmiamigov.com>; Gibson, Dorian <DGibson(Wmiamigov.com> Subject: CVI Grant Application - Tentative Approval and Next Steps [EXTERNAL Caution: This is an email from an external source. Do not click links or open EMAIL] attachments unless you recognize the sender and know the content is safe. Good afternoon, Major Rodriguez and Team I'm pleased to inform you that your CVI application has been tentatively approved in the amount of $327,373.00. Please note that the only adjustment made was the removal of $8,750 allocated for the Fiscal Manager, as administrative costs are not allowable under this program. To proceed with signing the agreement, the item must first be presented to the Miami City Commission for acceptance and authorization to execute the agreement. Please begin the process of placing the item on the Commission meeting agenda to secure the necessary approvals. Please keep me updated as the item progresses through the agenda scheduling and review process, and please don't hesitate to reach out if you have any questions or need further clarification. Congratulations on this significant achievement. I'm truly excited to see the CVI initiative move forward and the positive impact it will bring to our community. Warm regards, Shakea From: Pearson, Shakea Sent: Thursday, October 2, 2025 3:28 PM To: Robinson, Ebony <27654(a)miami-police.org> Cc: Rodriguez, Jose A. (Major)- Police <6180(Emiami-police.org>; Castell, Steven (Lt.)- Police <09388miami- police.org>; Blanco, Jorge- Police <43473l miami-police.org>; Gibson, Tymekia- Police <41860(Wmiami-police.org>; Luan, Angie- Police <43827(6miami-police.org>; Ruggiero, Kevin- Police <5985fmiami-police.org>; Charona R. Lott, UFI <charonaPummahfutures.com>; Blondet, Lillian <LBIondetjmiamigov.com>; Gibson, Dorian <DGibsonfflmiamigov.com> Subject: RE: CVI about:blank 1/1 FA - Community Violence Intervention and Prevention (CVI) Grant Program 1 of 2 General Program Information The Community Violence Intervention and Prevention (CVI) Grant Program was established in FY24-25 under Chapter 2024-231, Section 4, Specific Appropriation 1304A. The unexpended balance of funding was reappropriated for the same purpose for FY25-26 under Section 148 of the 2025-2026 General Appropriations Act. 1. Successful applicants will be awarded a grant for an eight (8) to twelve (12) month project period, beginning the month in which the application is submitted through June 30, 2026. 2. These awards cannot be extended. The remaining balance of unobligated funds will be reverted to the State at the end of the project period. 3. Applications will be considered for funding in the order in which they are received (first come, first serve). 4. Applications may be returned for edits or corrections. Returned applications must be revised and resubmitted to FDLE for the continued consideration of funding. 5. Awards will be issued by FDLE until the total amount of available funding is exhausted. 6. FDLE's determination of program eligibility shall be conclusive. Applicant Information Eligibility Requirements Eligible applicants must be one of the following organizations: (a) a local law enforcement agency, (b) a state attorney's office, or (c) a public defender's office located within the State of Florida. Eligible applicants must be registered with and use E-Verify in accordance with section 448.095, Florida Statutes. Non-profit organizations are not eligible to apply directly for this award. Non-profit organizations must contact one of the eligible applicants listed above and work with them to apply. If funding is awarded, the non-profit organization would be considered a third -party subrecipient of the applicant organization. Indicate which of the following categories your organization falls under: * Local Law Enforcement Agency (Sheriff's Office, Police Department) State Attorney's Office Public Defender's Office Other (ineligible for funding) Applicant Information Name of the Applicant Agency: * Applicant County: * E-Verify Certification * confirm my agency is registered with and utilizes E-Verify in accordance with section 448.095, Florida Statutes. My agency is not registered with E-Verify (ineligible for funding). Program Requirements CVI programs eligible for funding under this award must: 1. Be managed by a multidisciplinary team consisting of law enforcement agencies, nonprofit orga nizations, a nd community pa rtners; 2. Utilize evidence -based programs and/or practices designed to reduce or prevent violence; 3. Provide services that benefit one or both of the following target populations: o Communities disproportionately impacted by violence; or o Individuals identified as disproportionately at -risk of violence using a risk assessment tool. Alternatively, law enforcement agencies that have an established, in-house violence interrupter program are also eligible for funding, provided they are able to provide statistics showing the program is successful. Does your agency routinely meet with a multi -disciplinary team consisting of law enforcement agencies, nonprofit organizations, community partners, and/or community stakeholders to discuss CVI program goals and outcomes? * Yes No Indicate which of the following target populations your CVI program serve (you may select more than one): Communities identified as disproportionately impacted by violence. Individuals identified as disproportionately at -risk of violence using a risk assessment tool. Other (ineligible for funding) If any of the answers above indicate your program is ineligible for funding, you do not need to continue. Reach out to OCIGSFA@fdle.state.fl.us if you have specific questions about program eligibility. Allowable/Unallowable Costs Allowable/Unallowable Costs Funding provided by this grant program must be used to implement or expand evidence -based violence reduction programs in collaboration with nonprofit organizations and community -based partners. Funding is not intended to be utilized for the sole purpose of increasing the presence of law enforcement in an affected community. Funding may be utilized for the following allowable costs: • Personnel and fringe benefits for hours spent on CVI activities by individuals employed by the applicant agency (sworn or unsworn). o Both regular hours and overtime hours are allowable. o Examples of allowable activities include but are not limited to: youth mentoring, case management, or community policing activities that are meant to enhance trust between law enforcement and the affected community. • Third -party agreements for services (subawards) provided to nonprofit organizations or community partners. Services must be provided for the benefit of the affected community. o Examples of allowable activities include: mental health workshops, mentoring services, community training events, etc. o Limited equipment and supplies are allowable for third -parties, provided sufficient justification is provided. • Other costs will be approved by FDLE on a case -by -case basis. Funding may not be utilized for: • Activities such as "hot spot" policing, increased criminal investigations, and joint task force operations or stings. • Investigative software or investigative equipment/supplies. • Trinkets and giveaway items, including gift cards. • Food and beverage. • Vehicles. • Stipends. • Construction or remodeling, including furniture. Evidence -Based Programs or Practices Does your agency plan to use grant funding to support trauma resolution or cognitive behavioral intervention therapies or services? * Yes No If yes, describe the types of services that will be provided and how members of the target population will be referred for these services. * If known: provide the names of the service providers, how often they will host sessions, the location of the sessions, and how many individuals will be present at each session. * If you have existing third -party agreements for these services, upload them below (multiple files will need to be combined into one document). Does your agency plan to use grant funding to support a street outreach or violence interrupter program? Yes No If yes, describe how trusted members of the community (violence interrupters) are recruited and trained, and the services they provide. * If you have existing third -party agreements related to street outreach or violence interruption services, upload a copy below (multiple files will need to be combined into one document). Does your agency plan to use grant funding to support hospital -based or faith -based violence intervention programs? * Yes No If yes, describe how these organizations are recruited and trained and the services they provide. _k The City of Miami Police Department (MPD) currently operates a successful in- house violence interrupter program that serves residents of Model City and Little Haiti. Since it's implementation, MPD has observed a significant reduction in violent crime, including a 50% decrease in shootings and stabbings and a 35%decrease in domestic violence crimes since 2023. These outcomes highlight the effectiveness of MPD's current in-house violence interrupter program in reducing violence through trusted community -based interventions. To build on this success, MPD is seeking $336,123.00 in FDLE CVI funding to expand its gun violence intervention strategy in two keyways: first, by adding a hospital - based intervention program at Jackson Ryder Trauma Center to deliver trauma- informed care and support to violently injured individuals, and second, by extending intervention services into Miami's Overtown community, which has been identified as disproportionately impacted by violence. This expansion will allow MPD to reach more at - risk residents, strengthen community trust, and further reduce violence across the city. MPD's hospital -based intervention program is supported by our current partner- UM MAH Futures International (UM MAH) - a strategic planning consulting firm serving government and nonprofit partners. The MPD Grant Coordinator —a sworn law enforcement officer dedicated to managing all law enforcement aspects of the initiative —will work with UM MAH to implement the Community Violence and Domestic Violence Initiative (CVI). Working in coordination with the MPD Grant Coordinator, UMMAH's Project Manager will oversee a team that will actively participate with the Miami Police Department's CVI Initiative to strengthen the project's ability to balance enforcement with prevention and intervention, build community trust, and improve safety outcomes across Miami's most impacted neighborhoods (Model City, Little Haiti, and Overtown). Intensive case management, community outreach, and youth -focused interventions will provide the victims with ongoing support, wraparound services and individualized recovery plans. MPD has partnered with community -based professionals to provide a multi- disciplinary program that links victims to resources and support services as they recover in the hospital. MPD and these key organizations meet on a quarterly basis to ensure the CVI initiative is providing the necessary support and services to the victims. Furthermore, each organization complements MPD's CVI program focus of reducing the risk of re -injury and connecting patients to longer -term community support systems by beginning the intervention services at the bedside. Key partner agencies include: Jackson Health Center and Ryder Trauma, a world- class level I Health Care Facility and Trauma Center, offers the highest level of care for critically injured adults and children in Model City, Little Haiti, Overtown, and beyond. As our partnering medical facility, MPD will have the capacity to begin interventions with the victims and their families at the hospital. Licensed Clinical Social Workers will assess the victims, provide trauma and risk screenings, and connect each victim with a Social Worker that will create service plans with measurable goals, and refer the victims to the appropriate service provider, based on identified needs suited to their recovery. Frontline case management will be offered to the victims and their families who are impacted by gun violence and domestic and intimate partner violence. Miami- Dade County CommunityAction of Human Servicers (MDCCAHS) and Share Your Heart will provide victims that have encountered or that are at- risk of violent crimes with a wide range of programs and services such as job placement, emergency relocation, transportation, lodging, basic needs items, utility payment and educational assistance. Often victims may be displaced and in need of housing, while others could benefit from financial assistance to pay a bill because of being out of work. Our youth victims might require educational resources, or their parents may need help with acquiring household essentials. MPD's partnership with MDCCAHS and Share Your Heart promotes long-term recovery by empowering victims and fostering self-sufficiency. Thriving Minds and Jesse Trice Community Health Center will provide our patients with cognitive behavioral and trauma resolution intervention therapy as well as counseling services. These services will be offered as individual and family group therapy sessions. The victims will receive at home and in -office visits to receive trauma resolution and cognitive behavioral interventions. MPD is committed to supporting victims of violent harm through evidence -based approaches to promote healing and long-term recovery. Miami- Dade CountyJuvenile Services Department (JSD) offers early intervention services to youth and families before issues escalate into formal delinquency, arrest, or court involvement. Educational monitoring, community service, evidence -based assessments, and referrals for individual and family counseling, are services offered to the youth to prevent crime -related incidents from occurring or further happening. This youth -focused intervention is how the Miami Police Department intends to break the cycle of violence amongst the youth in Model City, Little Haiti, and Overtown. Street outreach will play a critical role in supporting victims of violent crimes. MPD will assign Community Health Outreach Workers (CHOW) to lead engagement efforts with individuals at risk of violence in the neighborhoods selected for their high -risk and need (Model City, Little Haiti, and Overtown). The CHOW is deeply familiarwith the communities they serve. The Community Health Outreach Workers strong presence and awareness within these areas allows these workers to build trust and provide meaningful connections. Community Health Outreach Workers respond to every shooting, visiting victims both in the hospital and at their homes. CHOW also canvas affected areas and gathers information related to the incident that can help address the victim's needs. The Community Health Outreach Workers remain in constant communication with the victims and members of the community to ensure they remain on track and align with the crime intervention goals and strategies provided. Each key partner receives comprehensive training that covers a wide range of essential skills to be provided as part of the hospital -based support. MPD is partnering with these trusted community -based organizations to provide trauma -informed care to violently injured (resulting from crime) people. Engaging victims in the hospital provides an opportunity to link patients to the necessary resources to continue a pathway to recovery with outpatient care and supportive services. If you have existing third -party agreements for these services, upload them below (multiple files will need to be combined into one document). Does your agency plan to use grant funding to support a group violence intervention program (i.e., focused deterrence)? * Yes No NOTE: For the purposes of this grant program, "focused deterrence" is defined as cooperation between law enforcement and at least one nonprofit organization and/or community partner, wherein members of law enforcement speak with members of the target population about the consequences of continuing on their current path while simultaneously providing referrals for services to the nonprofit organization or community partner. These services are intended to dissuade individuals from continuing down their current path of violence. If yes, describe how members of the target population are identified to receive intervention, and the subsequent tasks performed by law enforcement and nonprofit organizations and/or community partners. * If you have existing third -party agreements for these services, upload them below (multiple files will need to be combined into one document). Does your agency plan to use grant funding for any other violence intervention or prevention program(s) not listed above? Yes No Third party agreements for services must be in place by December 31, 2025, and CVI program activities must commence no later than January 15, 2026. Indicate how your agency will ensure this deadline is met. * Additional Program Information Has your local government (City or County) participated in a formal study investigating the causes of, and proposed solutions to, community violence in your jurisdiction? * Yes No Optional: Provide links to relevant websites or news articles that contain more information about your CVI program. H:\Documents\Supporting Docs\CVI\CVI FORMAL CASE STUDY SS MiamiDade FINAL.odf Scope of Work Does your agency plan to use funding to pay salaries and benefits for individuals under your employment who will be performing CVI activities? Yes No Describe the activities that will be performed by these individuals. * Upload a copy of your agency's pay/overtime policy below. * Does your agency plan to use funding to pay for associated fringe benefits? * Yes No Indicate the types of fringe benefits that will be claimed for reimbursement: * FICA/Medicaid (7.65%) Retirement (indicate rate below) Worker's Comp (indicate rate below) Other (indicate name and rate below) Retirement Percentage (enter "0" if not claiming retirement costs). * Worker's Comp Percentage (enter "0" if not claiming worker's comp). * Other Benefits (enter the name, description, and the percentage or estimated rate below, or enter "N/A"). * Does your agency plan to use funding for third -party agreements for services? * Yes (includes any described in the previous section) No Describe the services that will be provided by any third -party providers that were NOT described in the previous section. Otherwise enter "N/A". * If you will be managing funds for a third -party subrecipient, describe how third -party expenses will be tracked and how the activities performed by the third -party will be monitored by your agency. Otherwise enter "N/A". Upload a copy of your agency's procurement/purchasing policy. * Upload a copy of your agency's grant management policy for third -party subrecipients (if applicable). Do you have existing agreements for services with any of the providers named above? * Yes No Upload a copy of the executed agreement(s) below (multiple files must be combined into one document). * Additional Documentation required for Third -Party Agreements In addition to the executed agreement, the following documents must be provided to OCJG for each third -party provider prior to the drawdown of funds. 1. Recipient/Subrecipient vs. Vendor Determination Form: Form DFS-A2-NS must be provided to FDLE with each executed agreement for third -party services. A copy of this form may be obtained from OCJG's website here: Recioient/Subrecipient vs. Vendor Determination form. 2. Certificate of Subaward (Subrecipient determinations only): Subrecipients who receive state financial assistance are subject to the same contract, monitoring, and audit requirements as Recipients. The Certificate of Subaward outlines the requirements the Recipient and Subrecipient must follow. Both parties must sign the Certificate of Subaward, and a fully executed copy must be provided to OCJG. Does your agency plan to use grant funding for any "other" costs not listed above? * Yes No Describe the other costs you plan to utilize grant funding for below. * Submission Acknowledgement • FDLE will review your application to ensure all items requested for consideration of funding are allowable, reasonable, and necessary. Additional justification may be requested by the Department prior to approval. • The scope of work and/or budget may be revised by the Department prior to approval. All changes will be communicated to the applicant in writing. • The applicant will have the opportunity to review the final scope of work and budget prior to acceptance of the award. Certification of Acknowledgement * I understand and acknowledge the statements above. Percentage of Tir Total Cost 100% $ 14,497.00 Procurement Contract: Umma Futures Interns Salary (hour) Hours Time (months Total Project Manager $55.00 173 7 $ 66,605.00 Fiscal Manager $50.00 25 7 $ 8,750.00 Licensed Clinical Social Worker $45.27 100 7 $ 31,689.00 Social Worker $41.50 173 7 $ 50,256.50 Community Health Outreach Workers $28.00 473 7 $ 92,708.00 Data Coordinator $53.00 81 7 $ 30,051.00 Amin Assistant $31.16 75 7 $ 16,359.00 Supportive Services $3,571.00 7 $ 24,997.00 Total $ 321,415.50 Total Grant Amount Request $ 336,122.71