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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #18299 Date: 10/08/2025 Commission Meeting Date: 10/23/2025 Requesting Department: Department of Finance Sponsored By: District Impacted: All Type: Resolution Subject: Bid Waiver - Parking Surcharge - Administration Consultant Services Purpose of Item: The nature of this item is to respectfully request approval of a resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, confirming, and approving the City Manager's recommendation and written findings, pursuant to section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"); waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City of Miami ("City") to establish a contract for the provision of Parking Surcharge Administration Consultant Services ("Services") by Complete Consulting Services Group LLC ("CCSG") for the City's Finance Department ("Finance"), for an initial period of one (1) year, with automatic annual renewals until such time that it is deemed in the best interest of the City of Miami; authorizing the City Manager to execute the negotiated Professional Services Agreement ("PSA"), in a form acceptable to the City Attorney; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and/or extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the City Code, including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: The administration of the City's parking surcharge program requires specialized knowledge of parking operations and a qualified Provider with proven expertise to ensure that all surcharge - eligible revenue is collected in full compliance with City regulations. Complete Consulting Services Group LLC ("CCSG") has served as the City's parking surcharge administrator since 2010. Given the ongoing litigation concerning the City's collection of parking surcharge funds, maintaining continuity in the program's administration is critical to ensuring consistency and regulatory adherence. The annual fiscal impact for the cost of Parking Surcharge Administration Consultant Services will be seven hundred thousand dollars ($700,000.00) in fees payable to CCSG. These fees are subject to the following conditions: 1. The City will pay an additional Percentage Fee, not to exceed four tenths of one percent (.4%) of total surcharge collections, in any year total surcharge collections exceed twenty four million dollars ($24,000,000.00); and 2. The annual fees payable to CCSG shall decrease by one hundred thousand dollars ($100,000.00) in any year that surcharge collections total less than fifteen million dollars ($15,000,000.00). Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: Approx. $700,000 annually General Account No: Various Department of Finance Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Munirah Daniel Donovan Dawson Marie Gouin Annie Perez Erica T. Paschal Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Thomas M. Fossler George K. Wysong III Maricarmen Lopez City Clerk's Office Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Completed 10/10/2025 5:35 PM Completed 10/14/2025 8:57 AM Completed 10/14/2025 9:20 AM Completed 10/14/2025 4:03 PM Completed 10/14/2025 7:34 PM Completed 10/14/2025 8:21 PM Completed 10/14/2025 8:32 PM Completed 10/14/2025 8:32 PM Completed 10/14/2025 8:39 PM Completed 10/14/2025 8:56 PM Completed 10/23/2025 9:00 AM Completed 10/29/2025 6:06 PM City of Miami Legislation Resolution Enactment Number: R-25-0266 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 18299 Final Action Date:10/23/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S RECOMMENDATION AND WRITTEN FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A," PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"); WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") TO ESTABLISH A CONTRACT FOR THE PROVISION OF PARKING SURCHARGE ADMINISTRATION CONSULTANT SERVICES ("SERVICES"); ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF FINANCE, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH COMPLETE CONSULTING SERVICES GROUP LLC FOR THE PROVISION OF THE SERVICES FOR AN INITIAL TERM OF ONE (1) YEAR WITH AUTOMATIC ANNUAL RENEWALS FOR AS LONG AS IT IS DEEMED IN THE BEST INTEREST OF THE CITY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVALS HAVING BEEN PREVIOUSLY MADE, COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has an ongoing need for parking surcharge administration consultant services ("Services"); and WHEREAS, the administration of the City's parking surcharge program requires specialized knowledge of parking operations and a qualified Provider with proven expertise to ensure that all surcharge -eligible revenue is collected in full compliance with City regulations; and WHEREAS, Complete Consulting Services Group LLC ("CCSG") has served as the City's Parking Surcharge Administrator since 2010; and WHEREAS, given the ongoing litigation concerning the City's collection of parking surcharge program, it was determined that maintaining continuity in the program's administration is critical to ensuring consistency and regulatory adherence; and WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, as amended ("City Code"), the City Manager has recommended waiving the requirements for competitive sealed bidding methods, via recommendation and written finding attached and incorporated as Exhibit "A," with reasons supporting the same as not being practicable or advantageous to the City; and WHEREAS, said recommendation and written finding must be ratified, confirmed, and approved by the City Commission by a four -fifths (4/5ths) affirmative vote after an advertised public hearing; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, pursuant to Section 18-85(a) of the City Code, the City Manager's recommendation and written finding, attached and incorporated as Exhibit "A," that the requirements for competitive sealed bidding methods are waived as not being practicable or advantageous to the City for the provision of the Services is hereby ratified, confirmed, and approved. Section 3. The City Manager is authorized to negotiate and execute a contract, in a form acceptable to the City Attorney, with CCSG for the provision of the Services for an initial term of one (1) year, with automatic annual renewals for as long as it is deemed in the best interest of the City. Section 4. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with applicable regulations, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge . Wy j ng III, C y ttor -y 10/14/2025 1 The authorization herein is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.