Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #18114 Date: 09/09/2025 Commission Meeting Date: 10/23/2025 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Invitation for Bid - Plumbing Maint./Repair Services - Police Facilities Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1999386 for Plumbing Maintenance and Repair Services at Police Facilities, on an as needed basis, from Ackerman Plumbing LLC, ("Ackerman") for an initial contract term of three (3) years, with the option to renew for one (1) additional three (3) year period; allocating funds from the various sources of funds from the end user departments and agencies; subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti- deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On May 2, 2025, the Department of Procurement ("Procurement"), on behalf of the City of Miami's Police Department ("Police"), issued IFB No. 1999386 for plumbing maintenance and repair services at Police facilities, on an as needed basis, under full and open competition. As required by the Procurement Code, the IFB was issued online via the City of Miami's BidNet Direct Electronic Portal ("BidNet"). On May 23, 2025, at the bid closing, one (1) bid was received. The bid was evaluated and tabulated following the guidelines published in the Bid. On June 10, 2025, a Best and Final Offer Letter ("BAFO") was sent to Ackerman, the sole responsive and responsible Bidder and pricing remained the same. On June 18, 2025, a survey was conducted, and one (1) vendor expressed that they were unable to meet the timeline, and one (1) vendor was not interested, and other vendors did not respond. The estimated contract amount is approximately $480,000.00 for the term of the contract. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No: Various sources of funds Department of Police Department of Police Office of Management and Budget Office of Management and Budget Department of Procurement Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Jorge Blanco Manuel Morales Luis Hernandez -Torres Marie Gouin Annie Perez Valentin J Alvarez Arthur Noriega V Thomas M. Fossler George K. Wysong III Maricarmen Lopez City Clerk's Office Initial Police Review Department Head Review Budget Analyst Review Budget Review Procurement Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Rendered Completed 10/09/2025 7:58 AM Completed 10/10/2025 12:55 PM Completed 10/10/2025 2:15 PM Completed 10/10/2025 3:06 PM Completed 10/10/2025 6:12 PM Completed 10/13/2025 5:09 PM Completed 10/14/2025 2:05 PM Completed 10/14/2025 2:36 PM Completed 10/14/2025 6:00 PM Completed 10/23/2025 9:00 AM Completed 10/29/2025 6:05 PM City of Miami Legislation Resolution Enactment Number: R-25-0261 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 18114 Final Action Date:10/23/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), APPROVING A BID AWARD FOR INVITATION FOR BID ("IFB") NO. 1999386 TO ACKERMAN PLUMBING, LLC FOR THE PROVISION OF PLUMBING MAINTENANCE AND REPAIR SERVICES AT POLICE FACILITIES ON AN AS NEEDED BASIS FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR PERIOD; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENT AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVAL, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Police Department ("Police") has a continuing need for plumbing maintenance and repair services at its various facilities on an as needed basis; and WHEREAS, on May 2, 2025, the Department of Procurement ("Procurement") issued Invitation for Bids ("IFB") No. 1999386 to establish a contract for plumbing maintenance and repair services at Police facilities on an as needed basis, to be awarded, for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year period; and WHEREAS, on May 23, 2025, Procurement received one (1) response to the IFB; and WHEREAS, after review and tabulation, Ackerman Plumbing, LLC ("Contractor") was determined to be the sole lowest responsive and responsible bidder; and WHEREAS, the City Manager recommended Contractor for award of a contract for the plumbing maintenance and repair services at its various Police facilities on an as needed basis for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year period, as further specified in the recommendation memo attached hereto as Exhibit "A"; and WHEREAS, Section 18-85 of the Code of the City of Miami, Florida, as amended ("City Code") provides the procedures for use of competitive sealed bidding, including that bid awards in excess of $50,000.00 must be approved by the City Commission upon recommendation by the City Manager; and WHEREAS, the City Commission desires to approve the bid award to Contractor and to authorize the City Manager to negotiate and execute a contract, and any necessary amendments, renewals, and extensions, all in forms acceptable to the City Attorney and consistent with the terms herein stated, for said purpose; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-85 of the City Code, the bid award for IFB No. 1999386 to Contractor for the provision of plumbing maintenance and repair services on an as needed basis for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year period, as further described in Exhibit "A", is hereby approved. Section 3. Funds are to be allocated from the various sources of funds from the end user department and agencies, subject to the availability of funds and budgetary approval at the time of need; Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approval, and compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge ng IIC, C ty ttor -y 10/14/2025 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.