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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #18068 Date: 08/29/2025 Commission Meeting Date: 10/23/2025 Requesting Department: Department of Parks and Recreation Sponsored By: District Impacted: All Type: Resolution Subject: Invitation for Bid - Spoil Island Maintenance Services Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1965386 for the Spoil Island Maintenance Services, on a monthly basis, from Pressure Cleaning Service Enterprise, Inc., ("Pressure Cleaning Service") for an initial contract term of three (3) years, with the option to renew for one (1) additional three (3) year period; allocating funds from Parks' Other Contractual Services Account Code, 00001.296001.534000, and various sources of funds from the end user departments and agencies; subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The Department of Procurement ("Procurement"), on behalf of the Department of Parks and Recreation ("Parks"), issued IFB No. 1965386 for the Spoil Island Maintenance Services, on a monthly basis, under full and open competition. As required by the Procurement Code, the IFB was issued online via the City of Miami's BidNet Direct Electronic Portal ("BidNet"). On March 11, 2025, at the bid closing, three (3) bids were received. One (1) Bidder was found non -responsive as they did not submit the U.S. Coast Guard Vessel Inspection Report. The remaining bids were evaluated and tabulated following the guidelines published in the Bid. Procurement is recommending award to Pressure Cleaning Service. The estimated contract amount is approximately $100,800.00 for the term of the contract. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No:00001.296001.534000 Department of Parks and Recreation Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Lacleveia E Morley Donovan Dawson Marie Gouin Annie Perez Barbara Hernandez Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Thomas M. Fossler George K. Wysong III Maricarmen Lopez City Clerk's Office Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Completed 08/29/2025 4:51 PM Completed 09/03/2025 10:51 AM Completed 09/11/2025 7:09 PM Completed 09/18/2025 12:54 PM Completed 10/08/2025 10:57 AM Completed 10/08/2025 11:40 AM Completed 10/08/2025 1:07 PM Completed 10/08/2025 3:14 PM Completed 10/14/2025 10:20 AM Completed 10/14/2025 12:05 PM Completed 10/23/2025 9:00 AM Completed 10/29/2025 6:04 PM City of Miami Legislation Resolution Enactment Number: R-25-0260 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 18068 Final Action Date:10/23/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE") AWARDING A CONTRACT TO PRESSURE CLEANING SERVICE ENTERPRISE, INC. PURSUANT TO INVITATION FOR BID ("IFB") NO. 1965386 FOR THE SPOIL ISLAND MAINTENANCE SERVICES, ON A MONTHLY BASIS FOR AN INITIAL TERM OF THREE (3) YEARS WITH AN OPTION TO RENEW FOR ONE (1) ADDITIONAL THREE (3) YEAR TERM; ALLOCATING FUNDS FROM DEPARTMENT OF PARKS AND RECREATION'S OTHER CONTRACTUAL SERVICES ACCOUNT CODE FUND, 00001.296001.534000 AND VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENTS AND AGENCIES, SUBJECT TO AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVAL, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the Department of Parks and Recreation ("Parks") has a continued need for the Spoil Island maintenance services on monthly basis; and WHEREAS, on February 18, 2025, the Department of Procurement ("Procurement") issued Invitation for Bids ("IFB") No. 1965386 to establish a contract for the Spoil Island maintenance services on a monthly basis, to be awarded, for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year period; and WHEREAS, on March 11, 2025, Procurement received three (3) bids in response to the IFB, of which one (1) Bidder was found non -responsive as they did not submit the U.S. Coast Guard Vessel Inspection Report; and WHEREAS, after review and tabulation, Pressure Cleaning Service Enterprise, Inc. ("Contractor") was determined to be the lowest responsive and responsible Bidder; and WHEREAS, the City Manager recommended Contractor for award of a contract for the Spoil Island maintenance services on monthly basis for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year term, as further specified in the recommendation memo attached hereto as Exhibit "A"; and WHEREAS, Section 18-85 of the Code of the City of Miami, Florida, as amended ("City Code") provides the procedures for use of competitive sealed bidding, including that bid awards in excess of $50,000.00 must be approved by the City Commission upon recommendation by the City Manager; and WHEREAS, the City Commission desires to approve the bid award to Contractor and to authorize the City Manager to negotiate and execute a contract, and any necessary amendments, renewals, and extensions, all in forms acceptable to the City Attorney and consistent with the terms herein stated, for said purpose; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-85 of the City Code, the bid award to Contractor for the provision of Spoil Island Maintenance Services on a monthly basis for an initial term of three (3) years, with the option to renew for one (1) additional three (3) year term, as further specified in the City Manager's recommendation attached hereto as Exhibit "A", is hereby approved. Section 3. Funds to be allocated from Parks' Other Contractual Funds Account Code, 00001.296001.534000 and various sources of funds from the end user departments and agencies, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and compliance with applicable provisions of the City Code, including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge = . Wys.ng Iltl, C y ttor. -y 10/14/2025 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.