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Home My WebLink AboutSubmittal-Planning Department-PowerPoint PresentationSubmitted into the public record for item(s) DI_5 on 1012312025, City Clerk ENTITLEMENT REFORM PROGRAM UPDATE CITY COMMISION 10.23.2025 18331 Submittal -Planning Department-PowerPoint Presentation ENTITLEMENTS Administrative Administrative (with noticing and appealable) Public Hearing (with noticing and appealable) • Administrative Site Plan Review (ASPR) • Waiver • Warrant • Exception • Variance • Zoning Atlas Amendment (Rezone) • Future Land Use Map Amendment (FLUM) Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk Entitlement for Tower Bar, Wynwood PROS AND CONS OF ENTITLEMENTS Positives • Neighbor Awareness and Engagement • Right of Appeal • Design Focused Consideration • Majority Administrative reviews Challenges • Uncertainty • Delays • Conflicting criteria • Complexity (need for legal support) Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk TABLE 12 DESIGN REVIEW CRITERIA - DESIGN REVIEW CRI IA • Locate. nes to d to the Let eighhorhood co .long into con ra ral Features. ex isting IJ Fo nd Tran el Zone rentu ...force e e Me Neighborimod pate nd scale of bt blocks, and op ce • Reinforce and enlarce cedestrnn amvmicolarconnectiviry between Neignbormad amenities i,nIncline public apm apam, the waterhontaM corn developmente;.g°ba�nd contribute :rkmsan�Neighborhood character. �`�.�:s:b°r :Buildings.�reab.n>otemthe R ratter BUILDING CONFIGURATION .Ente aB g additions minions and p and Neighborhood tee ndenwnr:theexisting .Dban ith gne„�infaereenb re.eNeigh. oodeom . berooftoel hetop at dn.. eatransition MeenBuilding ample context • Orient and articulate Building a.a a a ae, rene localclimate. s •Pdeus�eand ng Bwtbnws,Neand caeontpea BUILDING FUNCTION DEnsnr ,paP . Ensu rs. inns n4,va Intensity, or! I -lei taa,rcnplenen aaaaA ,N ems°" W°aPDo . Calibrate Density Intensity. anti Uses rofacilitate walxab. tO R�Rypr'' .U� W� 9x .e1 .,pe PARDSSEaaSPte�° .m 1 impactof Parking .PFilm the norn .Scorn Pa+ a��Gb Figure 1: Article 4Table 12, Design Review Criteria Figure 2: Noticing Postcards PROGRAM OVERVIEW Continual Improvement The City of Miami has established a cross - functional working group to evaluate the existing Entitlements processes. The goal is to build on recent achievements and the work of the Miami 21 Task Force by identifying opportunities for process improvements and recommend potential legislative updates. Success is the implementation of a series of short term and strategic actions that increase By Right opportunities and deliver clarity, efficiency, and consistency in how Entitlements are processed. Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk Architects and Entitlements Reform Workshops PROGRAM TEAM Core Team 1. Graham Jones - Assistant Director of Planning (Program Manager) 2. Jacob Keirn - Assistant Director of Zoning 3. Mawusi Watson - Chief of Land Development 4. Leann Parker, Planner I 5. BeatrizAlvarez - Legislative Coordinator Working Group - CoM 1. Asael Marrero - Assistant City Manager 2. David Snow - Director of Planning 3. Tamara Frost - Director of Zoning / Zoning Administrator 4. Eduardo Santamaria - Director of Building 5. Juvenal Santana - Director of Department of Resilience and Public Works 6. Sevanne Steiner - Assistant Director of Planning 7. Luis Torres - Assistant Director of Building/ Building Official 8. Paul Brown - Assistant Director of Zoning 9. Julia Cerrato - Assistant Director of Building/ Enterprise Permitting 10. Robert Suarez - Executive Officer to the Fire Chief 11. Christian Guzman - Assistant Chief Fire, Fire Marshall Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk Working Group - Stakeholders 1. Iris Escarra 2. Melissa Tapanes 3. Oscar Rodriguez 4. Eric Montes de Oca 5. Adam Gersten 6. Jairo Delgado PROGRAM TIMELINE ON TRACK Project Mandate Direction to Establish Working Group and Initiate Project April 2025 June 2025 Workshop One Project Initiation and Brainstorming Ideas Workshop Two Discovery and Testing Ideas July 2025 Aug 2025 Workshops Three and Four Draft Amendments and Stakeholder Engagement PZAB and Workshop Five PZAB Discussion Item Sep 2025 Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk Oct 2025 City Commission, PZAB and Workshop Six Rolling program of Miami 21 amendments. Communications and Staff Training Planning , Zoning and Appeals Board (PZAB) Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk Improving Entitlement Story / PLANNING DEPARTMENT IMPROVING ENTITLEMENTS STORY • Challenging starting point three years ago • Dept focus has been on establishing and meeting timelines • Internal Improvements have led to improved performance: - Training / Skills - Focused teams - Checklists and templates - Filling vacancies 350 300 250 200 150 100 50 0 Wa rra nts ■Variance Exceptions •Vacation Closure _= Special Appearance • FLUM - Rezones 1 SAP Permit - SAP Designation 1 MWaivers -Total FY 2020-2021 FY 2021-2022 113 0 17 2 1 12 22 0 3 182 352 172 2 15 3 1 33 33 5 2 353 619 I UAL FY 2022-2023 129 4 34 3 5 21 24 4 1 234 459 Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk FY 2023-2024 FY 2024-2025 111 1 25 3 3 13 107 1 23 8 1 4 18 7 0 6 6 1 176 357 74 231 Projected FY 2025- 2026 105 2 29 7 3 6 7 9 0 86 252 700 600 500 400 300 200 100 0 Permits and Entitlements Applications by Fiscal Year IMPROVING ENTITLEMENTS STORY Special Permits Key Performance Indicator (KPI) Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. 2024 2024 2024 2025 2025 2025 2025 2025 2025 2025 2025 2025 Percentage of first cycle reviews completed within 15 business days. 80 percent goal 80% 93% 80% 50% 92% 93% 100% 93% 100% 100% 100% 100% / PLANNING DEPARTMENT IMPROVING ENTITLEMENTS STORY Legislative Amendments Completed 60 50 40 30 20 10 0 24 12 50 18 40 36 IIIIIIIIIIIIIII■ FY 2020-2021 FY 2021-2022 FY 2022-2023 FY 2023- 2024 FY 2024- 2025 Projected FY 2025-2026 • Miami 21 Amendments ■ City Code Amendments • MCNP Admendments Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk Miami 21 Task Force Recommendations Completed 113 111 COMPLETE OR IN PROGRESS: 70 (38%) REMAINING: 113 (62%) 70 Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk PROGRAM UPDAT E 10.23.2025 11 / PLANNING DEPARTMENT PROGRAM HIGHLIGHTS 1. Build on recent performance improvements and M21 Task Force Recommendations 2. Modernize, clarify and simplify Miami 21 Code 3. Introduce By Right options when specified criteria is met 4. Consolidate and simply overarching Enitlements Review Criteria 5. Update timeline per Enitlements Type aligned with Performance Measures and State requirements 6. Utilize technological advancements 7. Update associated tables and graphics 8. Prepare guidance notes, communicate with applicants and train staff 12 /PLANNING DEPARTMENT MIAMI 21 TASK FORCE PREPARED FOP MIAMI CITY COMMISSION By CITY OF MIAMI / MIAMI 21 TASK FORCE Miami 21 to 2100 Zoning Recommenatione for aMore Aeoreat,!aniiiemend h.Adaptation a,Wan, ft GnaW,lle.,rFan.Carrlo. Group Whim Facer Young lLeader, ULI Report Saulheasi Florida/ Carihhean e Canopy Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk Miami 21 Task Force Report OmTask eAForceFORDABRITV d tnirty.two recwmmewnoos Mat may ae iroopmeoeea recommendations that only reouires minor text modifications to the Code. public input,. changed in...WM.1.one.. Inmiernent. should be consist ent. A Remove ambiguous and wale., lanBua9e from alfo,dability .ated Housing end Affordable dOuSing. Renew Mare recent weal -ea Murrain. in raArnh Fnd ar Parking a m Pm 9 .,..,.,.1..FORCE w.mmm..a.ie.,Ranee, ® PROGRESS UPDATE - PZAB SCHEDULE 1. Personal Service Wireless Facilities: Approved Oct. 8th V 2. Micro Dwelling Units: Approved Oct. 8th 1 3. Education Reform: Approved Oct. 8th '/ 4. YIGBY: Approved Oct. 8th Ne 5. Auto Related Commercial: Approved Oct.15th 6. Adult Daycare: Nov. 5th 7. Docks, Piers and Boat Storage: Nov. 19th 8. Outdoor Dining: Nov. 19th 9. Midtown Class II: Dec. 3rd 10. Use Table Mapping with FBC & prior 1,100 Code: Dec. 3rd 11.Overarching Entitlement Review Criteria: Dec. 3rd 12. New Entitlement Modification Process: TBD 13. Other amendments being identified: TBD Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk CURRENT PROGRAM PHASE • PZAB Initial Amendments Approved - October 8th and October 15th • Workshop 6 - October 21st • City Commission Discussion Item • Technical Workshops and Drafting: - Adult Daycare - Boat Docks / Piers / Boat Storage - Outdoor Dining - Class II Permits (Midtown) - Use Table Mapping with FBC & prior 1,100 Code - Warrant Review Criteria Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk Class II Permits (Midtown) Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk BUILDING PERMITTING / PLANNING DEPARTMENT CUSTOMER SERVICE ENHANCEMENTS • Implemented Q-Flow queuing system that allows customers to schedule appointments for permitting services from their computer, phone, or on -site kiosks. • Expanded Homeowner's Assistance Program and Small Business Permit Clinic to the first floor of the MRC and across district offices. • Implemented Homeowner's Express Review for certain residential permit applications, such as, roofs, windows, doors, driveways, and minor interior repairs, which guarantees a 24- hour turnaround on qualifying applications. • Monitoring Building Call -Center data to better understand the needs of our customers and develop enhancements and efficiencies, as needed. • Working with Chief Data Officer to implement a public facing data portal for the Building Department which will allow customers to monitor daily statistics on volume and review times. • Updated educational content and resumed on-line and in - person training on all permitting systems for both internal and external users. Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk HOMEOWNER ASSISTANCE PROGRAM PERMITTING SYSTEM ENHANCEMENTS • Established Enterprise Permitting division to lead the successful implementation of a comprehensive software solution for permitting and licensing • Developed scope document to identify priorities for the new system: • Single point of entry for all permit applications across all departments • Sharing of data and reporting on one platform • Identify and document all business processes • Leveraging current contracts to explore viable software solutions • Hired Berry Dunn to develop business requirement documents for new enterprise system to ensure that the City's operational needs and expectations are met • Completion of requirements gathering and an implementation plan are projected for April 2026 • Current systems and business processes will continue to be maintained and enhanced for efficiencies throughout this period Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk RESILIENCE AND PUBLIC WORDS CODE AMENDMENTS Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk • Chapter 54-56 - Construction, reconstruction or repair of street improvements • This amendment intends to provide certainty as to the possible cost that may be required for right of way (ROW) improvements. • It will also add a pathway to allow execution of a formal agreement guaranteeing completion of ROW improvements prior to final certificate of occupancy, so long as all life safety conditions have been satisfied. • Chapter 55-15 - Vacation and closure of rights -of -way, platted easements, and emergency access easements by plat • The amendment establishes a formal petition option in the City Code, giving property owners the ability to request the vacation or closure of roads and alleys through a written petition rather than being limited to the more complex platting process. This new process outlines specific petition requirements, departmental reviews, and a clear approval path through the Plat and Street Committee, Planning, Zoning and Appeals Board, and ultimately City Commission. • Chapter 62-2.1 - Traffic Statement and impact studies • The purpose of this amendment is to streamline the City's process for reviewing traffic statements and traffic impact studies. The revisions remove requirements for "independent providers" and City -managed consultant pools, replacing them with a clear requirement that such studies be prepared by a registered Florida Professional Engineer who is also a Professional Traffic Operations Engineer (PTOE). • The amendment clarifies the scope and methodology of required traffic analysis, establishes detailed peer review procedures, and ensures that all traffic mitigation measures are implemented prior to the issuance of any building permits. • This amendment is intended to eliminate duplicative traffic studies. 0�Cy�FM�'9 IC _ THANYOU �� RAP. / PLANNING DEPARTMENT Submitted into the public record for item(s) DI_5 on 1012312025, City Clerk