HomeMy WebLinkAboutM-78-03478
May 3, 1978
Mr, John Williams, Coordinator
2nd Annual Bahamas Goombay Festival
3634 Grand Avenue
Miami, Florida 33133
Dear Mr, Williams:
I am writing to you, as promised, to outline our response to your
request for assistance from the,City of Miami in conjunction with
the 2nd Annual Bahamas Goombay Festival, June 10 and 11, 1978. As
mentioned in our meeting yesterday and in previous correspondence,
the City of Miami supports and encourages special events and festi-
vals which draw attention to the cultural heritage of various seg-
ments of our community. Citizen -sponsored events like the Goombay
Festival, Open House 8, the Coconut Grove Art Festival, and the
Little River Annual Flower Day Festival are assets to our community,
and it is our policy to cooperate as fully as possible to help
ensure their success.
In our meeting yesterday, you showed us the Goombay Festival's
budget and enumerated a list of requests for services to be provided
by the City. As you know, the City provided assistance to the Festi-
val last year and is quite willing to do so again; however, it is
necessary to separate from your request items which the City has not,
by policy, provided free of any charge.
The following is a list of services we can provide without charge:
1. Closure (with barricades made available) of Grand Avenue $ 80
on the loth of June and half of MacFarlane on the llth.
2. The use of the large showmobile on three separate days $465
with rental fees waived.
3. Approximately 100 trash receptacles and 15 dumpsters-- $1,600
includes only delivery and final pickup and cleanup.
4. Cherrypicker and crew (8 hours on 6/9; 4 hours 6/12) $ 300
to help put up banners, flags, etc.
5. Miami Center/Lowe Art Museum Assistance $ 506
Page 1 of 2
$2,961
78-:147
Bahamas Gootnbay Festival
May 3, 1978
Below is a list of services you have requested the City to provide
but which are, by policy, traditionally not provided at no charge:
1. Set-up, take -down, and supervision of showrobile
and associated equipment on three separate days
and three different locations.
2. Liability insurance in conjunction with use of
Grand Avenue and Peacock Parks
3. Empty approximately 15 dumpsters of trash on two
separate evenings (one packer, crew of 3)
$ 755
$ 70
308
$1,133
In addition to providing the above, which are NOT included in your
Festival budget, you have indicated that you will request other
organizations to fund your anticipated deficit in your $14,000
budget. You specifically indicated that you wish the City of .Miami
to contribute $4,000 in cash to help reduce your deficit. This
$4,000 in cash would be in addition to whatever other assistance
the City may provide.
I cannot help but comment on the awkward position that you have
placed the City in. As you know, we willingly assisted your efforts
last year and will willingly assist you this year to the extent of
those items we outlined on the first page. To plan a program that
is going to have a large deficit without the permission of those
agencies from which you wish to solicit cooperation is rather pre-
sumptuous. I hope that this type of circumstance will be eliminated
in future years.
I might also add that your requests will have to be presented to the
City Commission, and we have scheduled this for discussion at the
meeting of May 19 during the "Personal Appearance" items which are
generally scheduled at approximately 2:30 in the afternoon. To
assure that this date is acceptable, we would like a formal request
from you.
•
Sincerely, i
i-•
._. C. .
Vincent E. Grimm, Jr.
Assistant City .Manager
Page 2 of 2
cc: :Mayor. and Members
of the City Commission
1
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c` S P'. Y 12 P •I 3 c1:+
Mr, Vincent 3. Grimm, Jr.
Assistant City Manager
3350 American Drive
Miami, Florida 33133
Dear Mr. Grimm:
4901 Lindoin Drive
Miami, Florida 33133
rat 12, 1978
I Would like to request appearance before the City of Miami Commission on
May 19, 1978 during the "Personnel Appearance" item on the agenda, to make
the following request for services needed to conduct the second Annual
Goombay Festival in Coconut Grove:
1. Closure of Grand Avenue on the loth of June, 1978, and MacFarlane
up to 27th Avenue on the llth of June, 1978.
2. The use of the large Showmobile on three separate days with rental
fees and set—up cost waived.
3. Approximately 100 trash receptacles and 16 dumpsters. (Eight
dumpsters to be placed on Grand Avenue by the 9th of June, 1978,
and eight more to be placed on ;IacF arlane by the 10th of June.)
4. Cherry picker and crew (2 hours on :..ay 29, 1978; 8 hours on June 9,
1978; 4 hours on June 12, 1978) to help put up and take doom
banners, flags, etc.
5. Miami Center/Lowe Art I•iuseum assistance.
6. Liability Insurance waived for use of Grand Avenue.
7. Sixteen dumpsters used on Grand Avenue and MacFarlane be emptied
after the .festival.
In addition to the above services, we are requesting financial support from
the City for the following items:
1. $987.75 — construction of 75 booths for the Bahamian vendors
2. $720.00 — rental of 16 portable toilets for two days
3. $896.00 — rental of two twenty—four foot vans for storage and
transporting; of Bahamian vendor's goods
4. $1950.00 — twelve professional and non—professional musical groups
Total — 34,153.00
Parse 2
nr. Iina.ent Grim,f Jr.
Assistant City :Manager
�e do have some serious financial needs in ma'kiri? :sure that the festival
lives up to the expectations of t o planners and the eneral public of
Miami. do also realize our pxoblsms may create additional financial
problems for the Cit:. Butfi with all thins considered, we do know that
a successful Bahamian Goombay Festival in Coconut Grove will provide the
City of niami with 50 times the amount we're asking in national publicity.
nyself and the Goombay :Festival Committee do appreciate the willingness
of the City to try and assist us{ wherever it is possible. le hope that
the additional financial support will be given ycur deepest concern and •
support.
$itncerely,
• ohn C. ;Jilliams r Coordinator
2nd Annual Bahamas Goombay
r e st ival
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