HomeMy WebLinkAboutR-78-02974 4
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RESOLUTION NO.'d 8_"'_
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT FOR LANDSCAPE ARCHITECTURAL
CONSULTANT SERVICES IN CONNECTION WITH THE
CONSTRUCTION OF MELROSE PARK TO 13E LOCATED
AT N. W. 25 AVENUE AND N. W. 30 STREET, WITH
THE FIRM OF STRfSAU , VIM A:ID S TI;I SAU,
WITH FUNDS IN THE AMOUNT OF: $3,600 FROM 2ND YEAR COMMUNITY
!,EVELOPMENT BLOCK GRANT FUMDS: $100,000 i'RO•I 3RD YEAR
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS; ANI) $22, 500 FROM
PARKS FOR PEOPLE BOLD FUND, IN TIIE TOTAL AMOUNT OF $126,100
IN ACCORDANCE WITH THE ATTACHED PROJECT DESCRIPTION.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The. City Manager is hereby authorized to enter
into a professional services agreement for landscape architectural
consultant services in connection with the construction of Melrose
Park to be located at N. W. 25 Avenue and N. W. 30 Street, with the
firm of , with funds
in the amount of: $3,600 from 2nd Year Community Development Block
Grant Funds; $100,000 from 3rd Year Community Development Block Grant
Funds; and $22,500 from Parks for People Bond Fund, in the total amount
of $126,1.00, in accordance with the attached project description.
PASSED AND ADOPTED this 27th day of April
1978.
ST:
1p 2a hG. Ongie, City G.eg n iClerk
PREPARED AND APPROVI:i) BY:
ASSiSTA T ClTY ATTORNEY
OVER AS TO FORM ND CORRECTNESS:
"DOCUMENT INDEX
ITEM NO. q
Maurice A. Ferre
MAURICE A FERRE, MAYOR
CITY COMMISSION
MEETING OF
APR l 1978
NOSIUMONNSA.`....'.'., ...
.. ...,. .....,
4 4.m.lts,2,4 7
Joseph R. Grassie
City Manager
in��
Albert I1, I-Ioward, Director
Department of Parks and Recreation
Consultant Selection for
Four City Parks
A Selection Committee composed of Dena Spillman, Morris
Kaufman, Bill Parkes, Joe McManus and my•ielf. has met
two times in order to select design consultants for four
City parks.
The first meetin3. wa3 held March 21 to review the responses
to our request for letters of interest. The following, firms
responded:
Harold 1...c•vis N1slt Associates, Inc,
Wallace. 0'3e1.'.s and 'Todd
Edward D. Stone, Jr, and Associates
Seymour, Henderson, Rosenberg, Scully
Stresau, Smith and Stresau
Post, Buckley, Schuh and Jernigan, Inc.
Sasaki Associates, Inc.
Ted Baker Group
O'Leary -Shafer and Associates
Albert R. Perez
"SUr;'^RTI'V' E
D(T;1 1•nLIVS..I
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The letters and brochures received were reviewed and ranked
according, to the initial criteria as defined in the attachments.
From these firms, the following were requested to make
presentations for each park.
Melrose Park
O'Leary -Shafer; Perez; Post, Buckley,
Schuh and Jernigan; Stresau. Smith
and Stresau
Riverside Park Perez; Post, Buckley. Schuh and
Jernigan; Stresau, Smith and Stresau
Page 1 of 3
Joseph R. Crassie
Buena Vista
LernoriCity
April 14, 1978
Ted taker; Post, Buckley, Schuh and
Jernigan; Stresau, Smith and Stresau
Sasaki; O'Leary -Shafer; Post, Buckley,
Schuh and Jernigan; Stresau, Smith and
Stresau
Of these six firms, all but Sasaki Associates made presentations
to the Selection Committee on April 11, 1978,
The Committee evaluated the presentationsbased on the final.
selection criteria (enclosed) and is making the following recom-
mendations to the City Commission.
Riverside Park (budget $355,0(10)
First choice: Al Perez, with Ocampo and Associates
providing architectural services
Second choice: Stresau, Smith and Stresau. with Bouterse,
Perez and Fabregas providing architectural
services
Third choice: Post, Buckley, Schuh and Jernigan
Lemon City Park
First choice:
(budget $207,973)
O'Leary -Shafer Associates with Ronald E.
Frazier and Associates providing architec-
tural services
Second choice: Stresau, Smith and Stresau with Bouterse,
Perez and Fabregas providing architectural
services
Third choice: Post, Buckley, Schuh and Jernigan
Melrose Park
First choice:
(budget $126,1.00)
Stresau, Smith and Stresau with Bouterse.
Perez and Fabregas providing architectural
services
Second choice: Al Perez with Raul Ocampo providing architec-
tural services
Third choice: Post, Buckley, Schuh and Jernigan
Page 2 of 3
Joseph It, Grassie
April14, 19 8
Buena Vista Park (budget $ 2 51 , 581 )
First choice: Stresan, Smith and Stresau with Bouterse.
Perez and Fabregas providing architectural
services
Second choice: Ted Baker Group, with Morton, \Volfberg,
Alvarez, Taracido, Seiglie, and Frese
providing architectural services
Third choice: Post, Buckley, Schuh and Jernigan
The Selection Committee, therefore, is recommending to the City
Commission that the design for these aforementioned parks be
awarded as suggested.
AI-IH/STP/vb
enclosures
Page 3 of 3
U VI
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EXHIBIT A
BUENA VISTA PAPK
PROJECT DESCRIPTIOi4
This park consists of Lots 7 through 10 and 20 through 25 in Block 16, Pailway
Shops 2nd Amended, PB 3, Pact 183, lying between NW 52nd Street and NW 53rd Street
along the west ride of NW 2nd Avenue. The park occupies 1.6 acres. At the
present time the City is in process of acquiring Lot 7 which should be available
oh or before the start of construction.
SCOPE OP WORK
The consultant will prepare plans and specifications for the following improvements:
1. construction of a new comfort station facility, consisting of 3 urinal;;
2 water closets and 3 lavatories in the Men's Toilet; 3 water closets and
2 lavatories in the Women's Toilet; approximately 300 square feet of storage
and counter area.
2. a covered pavillion of about 5,000 square feet.
3. two basketball courts.
4. shuffleboard court.
5. an outdoor market area with parking as an optional itch, depending upon the
cost.
6. a Tot lot.
7. tennis courts.
3. landscaping.
The consultant will be required to meat wi t:h the Edison son Little River Community
Task i'orce within 10 days after Notice to Proceed and again after the design
development documents have been approved by the City (approximately 30 days after
Notice to Proceed).
Since time is of the essence, the consultant will be expected to complete the
design and all contract documents within (,rl calendar days after Notice to Proceed.
Bidding, award and construction i:; expected to be completed within 120 calendar
days thereafter.
1>11OJ ECT i;ITi)GET $251 . 581
"SUPPORTIVE
DOCUMENTS
F A_LOVV"
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ExntRIT B
LEMON CTT1` PARK
PROJECT rESCRIPTTON
This park consists of portions of two blocks and the existing street between them
which will be closed to give a total of 2.75 acres. The easterl- portion consists
of Lots 1 through 8 in Block 17, Dixie ili.ghway Tract, lying between NE 58th Street
and NE 59th Street and between NE Miami Place and NE Miatni Court. The westerly
portion consists of Lots 1, 2 and 11 through 15 in Block No. 1, Biscayne Avenue
Tract, PB 3, Pg 195, lying between NE 58th Street and NE 59th Street west of
NE Miami Court. NE Miami Court between NE 58th Street and NE 59th Street west
of NE Miami Court. NE Miami Court between NE 58th Street and NE 59th Street will
be closed and incorporated into the park development.
•
SCOPE OF WORK
The consultant will prepare plans and specifications for the following inprovements:
1. renovation of existing 2,100 square foot duplex building and garage into a
handicap center and office building.
2. renovation of existing 1,500 square foot single family house into a day
care office building.
3. closing NE Miami Court between NE 58th street and NE 59th Street.
4. construction of a now comfort station facility, consisting of 3 urinals,
2 water closets; and 3 lavatories in the Men's Toilet; 3 water closets and
2 lavatories in the Wornen's Toilet; approximately 300 square feet of
storage and counter area.
5. construction of a combination handicap and children basketball court.
6. construction of a standard basketball court.
7. a new Tot lot.
n
8. tennis courts.
9. a picnic area.
10. a parking area.
11. landscaping.
"SUPPORTIVE
DOCUMENTS
FCI.
The City anticipates acquiring p„ session of the duplex in August 1978. The
consultant will have limited across to the building until then.
The consultant will h. required to examine the single family house for structural
soundness and to report it-:; condition to the City prior to preparing any renovation
work. If required, this building may be demolished.
i
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The consultant will be required to investigate the western portion
of the site and to determine its value as a garden park,
The consultant will have to meet with agencies having; jurisdiction
over utilities in and along NE Miami Court to ensure that the closing
of this street is done properly,
The consultant will also be required to meet with the 1 dison Little
River Community Task Force within 10 days after Notice to Proceed
and again after the design development documents have been approved
by the City (approximately 30 days after Notice to Proceed),
Since time is of the essence, the consultant will be expected to complete
the design and all contract documents within 60 days after Notice to
Proceed, 13idding, award and construction is expected to be completed
within 120 calendar days thereafter,
PROJECT }',UDGFT $207,973
DOCUMFITIS
FOLLOW"
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PROJECT DESCRY TtON
EXHTF31T c
RTV RSTD[; PARK
This project consists of improving an existing 3,5 acre park Which is located
in the block between SW 3rd Street and SW 4th Street and between SW 7th Avenue
and SW Sth Avenue They site contains an exposed coral ridge and an old coral
rock wall both of which should become distinguishing elements in the improved
park. At present the park is used by students of Ada Merritt Junior High
School and the Hope School and by players of the Miami Cuban League as well
as the general population of the area.
The City is contemplating closing SW 7th Avenue between SW 3rd Street and
SW 4th Street and incorporating this area into the park
SCOPE Or WORK
The consultant will prepare plans and specifications for the following
improvements:
1. Demolish existing basketball court, playground and other features at the
SW corner of the park.
1. Upgrade the existing softall field and relocate bleachers.
3. Provide a new comfort station consisting of 3 urinals, :; water closets and
3 lavatories in the Men's Toilets; 3 water closets and 2 lavatories in the
Women's Toilets; and ,approximately 300 square feet of storage rooms and
counter area.
4. Provide a pavilion of about 3,500 square feet.
5. Install a sprinkler system for the ball field and other park areas.
h. Provide a new children's playground.
7. Upgrade fencing and lighting.
R. Provide a picnic, area on the bluff.
"SUPPORTIVE
DOCUtert EN I S
FOLLOW"
9. Close off 7th Avenue and provide a pedestrian plaza in the right-of-way.
10. Provide a new basketball court, shuffleboard courts and game area.
11. Provide landscaping and parking to the extent budget will allow.
The con';Ultant will be required to meet with agencies having jurisdiction over
utilities along SW 7th AVenne to ensure that the closing of this street is done
properly.
C-1
The consultant will have to moot with the Littler f favana Community
Task 1•'orce5 within 10 days after Notice to Proceed and again after
the design development documents have been approved by the City
(approximately 30 calendar days after Notice to Proceed),
.Since time is of the essence, the consultant will be expected to
complete the design and all contracts documents within 60
calendar days after Notice to Proceed, l3idding, award and con-
struction is expected to be completed within 120 calendar days
thereafter,
PROJECT 131.11)C1ET $355, 000
"SUPPORTIVE
DOCUMENTS
EXHIBIT b
MELROSE PAPK l'RnJI:CT
PROJECT DESCRIPTION
This project consists of the expansion and rrdeVr'lopment of an existing City
park located between N.W. 30th Street and N.W. 31st Street and between
N.W. 25th Avenue and N.W. 27th Avenue. Lots 15 and 26 in Block 17, Melrose
Heights 2nd Section# PJt19, rq 44, immediately west of the liar.k have been
acquired and cleared by the City, giving the park a total area of 1.9 acre..
SCOPE OF WORK
The consultant will prepare plans and specifications for the following
improvements:
1. a new public confort station, consisting of 3 urinals, 2 water closets
and 3 lavatories in the tden's Toilet; 3 water closets and 2 lavatories
in the Women's Toilet; approximately 300 square feet of storage and
counter area.
2. a new covered pavi.11ion of about 1000 square feet.
3. a now Tot ]ot.
4. a new combination doable basket ball volley ball court.
5. relocating and removing trees and upgrading landscaping.
6. an open area for multi -purpose use with provisions for using portable
backstops for soccer.
In addition, the consultant will be required to evaluate the utility of
existing playground equipment, fencing and other features and to make
recommendations to the City as to their disposition. The City will demolish
the existing building if so advised by the consultant.
The consultant will al :r, he required to meet with the Al 1 ap.tttah Community Task
Force within 10 days after -Notice to Proceed and again after the design
development documents have been approved (approximately 30 days after Notice
to Proceed).
Since time is el the essence, the consultant will be expected to complete
the design .and all contract documents within 60 calendar days after Notice to
Proceed. Bidding, award and construction is expected to be completed within
120 calendar ndar days thereafter,
{'l:OJl:cr I3t'Dr: l:'r
2.6. 100
"SUPPORTIVE
DCCUMEN-TS
L V
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2. Initial Criteria
a. Previous professional experience in designing similar projects. Ratings 10
The City is interested in selecting firms that know how to get into a project
in a highly professional way. This means that the candidate should have
completed projects where community action, design sensitivity and limited
budgets have been significant factors with which the firm had to consider.
The City has requested each firm to submit details ofa few completed projects.
Since the choice of projects is that of the firm, what is presented ought to
influence each Committee member accordingly.
b. Organizational and professional staff. Rating: 5
These projects will require an organization that can produce quality design in
a short time and under pressure from the community and the City. Is the firm
large or small? A small firm, if it is not too busy, has the advantage of
assigning the principals to the project. A large firm has the potential of
assigning a wide variety of skills to the project. Since the fees will be in
the order of $10,000 to $30,000 to be earned over a period of seven month or
so, the man -power requirement will be limited to the equivalent of one or
two full-time persons on the project. Some projects will require practically
all design disciplines and others only a few.
c. Other factors. Rating: 5
Consideration should be given to other factors, such as, the firm's reputation
as recognized by other professionals through awards or other means; the firm's
experience in working with the City or other governmlit11_entitiees; the_ firm's
repeat business; the firm's longevity, and so on.
UUPPPP`jR��vE
d. Recapitulation. Total Rating: 20 Cf:C ; ti E f ! 3
This value ought to changed to a higher number so that t p tia4i�, rbf
having ties is reduced. At any rate, each member of the Commit'fbeblli1l rate
each firm for each project. Then all scores will be added and averaged to
give a consensus scoring for all firms for all projects. The three highest
ranking firms for each project wi11 be put on the "short list". In the event
a firm appears on one or more projects, the Committee can decide whether to
add another candidate or not.
Ai
34 Final sel.ectio0__Wt.e.ti.a
a. General. Each of the candidates Will have been provided with the scope of
work and other details of one or more projects and will have been requested to
prepare a presentation for the Selection Committee covering the satne items as
are on the Selection•Fvaluation Sheets. InterVi.ews should be limited to about
30 minutes with a 15 minute gap between interviews so that each member can
complete the Sheets. I suggest that the Chairman collect the Sheets prior to
the next interview.
Please note that I have indicated an opportunity for discussing fees in this
procedure. This issue is always sensitive and should be agreed upon by the
Selection Committee in its initial meeting.
b. Capability of firm to complete the design and construction documents within
60 days. Rating: 10
It is important that the firm responds to this issue. We recognize that 60 days
is a relatively short time. However, an experienced firm ought to be able to
accomplish any of these projects in that time. I believe that the firm's
attitude towards this issue will be a good indicator of its ability to be
responsive to its clients' requirements. However, the Committee should avoid
having the firm design the project in this interview. How the firm says it
will manage itself is more important than what it says it will design.
c. Previous experience in completing projects on time and within the budget.
Rating: 10
The Committee should ask pertinent questions about projects, especially those
which the firm previously submitted as examples of its better work. It will
be important to have the firm respond to this issue and to assure the Committee
of its competency and understanding of the market place.
d. Firm's familiarity with project. Rating: 3
A firm having knowledge of the local conditions has value .in that its learning
curve is on the plus side.
e. Other Factors. Rating: 5
The firm is in a position to impress the Committee one way or another as to
its background, its eagerness to have this project, its capabilities of
"SUPPORTIVE
DC.::CUMEMTS
F„L 0W„
1
assigning competent staff members to the project and to provide other inforta=
tion that cannot be ascertained from reading a brochure.
Secapitulation. Total Sating: 28
Whichever rating value is decided upon; the value ought to be changed as
noted above. The method of evaluating and rank ordering will be as outlined
above. The Selection Committee will decide upon finalists for each project
according to rank and submit this information to Al Howard. He in turn will
send his recommendations to the City Manager for presentation to the Commission.
"SUPPORT
IvE
DOCUMENTS
OW
WP
r
e^ts, Extrairr E
f JX71q0N EvAtAiiirt6i4 StIMMARY SULL.P
•
Project. Lemon City Park Dater‘pril 11, 1978 Sheet 1
Selectioh Committee Hating
1
2
3
4 5
Stresatt, Smith and Stresau
O'Leary -Shafer
Post, Buckley, Schuh 8.- Jernigan
A second vote was taken by the
Selection Committee to resolve the
virtual tie between Stresau, Smith
and Stresau, and O'Leary -Shafer.
The Committee unanimously selected
O'Leary -Shafer as first choice,
Stresau, Smith, and Stresau as
- • _
second choice, and Post, 13uck1ey,
Schuh and Jernigan as third choice.
24
22
E-3
25 25
26 26
14 20
of
4
Total
23 22 95
16 25 117
21 ! 14 91
Avett-aqe..
23,75
23,4
18.2
OP
SELECrIOt EVA 1'lUF1 :;t3:..Ar+h`i
13ucha Vista bate AptAi1 11. 1978 Sheet 2 of -1
Selection Committee Palling
3
. sau, Smith and Siresau
1 Baker Croup
it, Buckley, Schuh, R, Jernigan
C'ct
Melrose Park
23
22
27 25
23 23. 5
14 20
2.5
25 i 20
21 1 14
Date April 11, 1978 Sheet
itresatt, Smith and Streiau
Al Perez ._
O'Leary -Shafer
roject
Riverside Park
Se lectiott
1
26
22
2
Tota 1 ttverrtge
`)`) 24,75
_
114.5 ; 22.9
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18.2
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corm ittee Potittg
3 I 4 5 Total 1 Average
'5
26 22
24 23
25 22 n`t 24.75
21 1' 23 118 1 23.6
21! 23 113 j 22.6
1 !1
Date April 11, 1978 ghnut
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4 of $
s 1octiutt C'cxnmilt.c'e Poling
Al Perez
St resat!, Smith and Stresau
Post, Buckley, Schuh, Jernigan
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24
1.1 20
5
Tait al Average
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1 27 129 ' 25.8
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25 22 98 2l.5
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